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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
April 17, 2018
9:30 A.M.

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

Roll Call

Pledge of Allegiance

Prayer

Approval of Consent Agenda

County Judge's Office:

64504

Presentation by United Way regarding the Hidalgo County 2017 campaign.

64515

Proclamation Declaring April 2018 as National County Government Month.

HIDTA - Task Force:

64392

1. Authorization and approval to accept award no. G17SS0002A, Supplement Number 2, Cooperative Agreement between Hidalgo County and the Executive Office of the President Office of National Drug Control Policy in the amount of $8,911.00 for the grant period of 01/01/17-12/31/18.
2. Authorization for County Judge,as authorized official, to sign grant award form and related documents.
3. Approval of certification of revenues, as certified by the County Auditor's Office.
4. Approval of appropriation of funds for the Hidalgo County HIDTA Task Force in the amount of $8,911.00

Sheriff's Office:

64296

DARTdrones Public Safety Grant Program:
1. Authorization and approval to apply for the DARTdrones Public Safety Grant Program with DARTdrones Vendor.
2. Authorization for the County Judge to sign/e-sign any required documentation under DARTdrones as authorized official.

Constable Pct. #2:

64331

Texas Conversion to the National Incident Based Reporting System (NIBRS):
1. Requesting authorization and approval to apply for the FY2018 Texas Conversion to the National Incident Based Reporting System (NIBRS) with the Office of Criminal Justice Division (CJD).
2. Requesting authorization for the County Judge to e-sign the required documentation under eGrants as authorized official.

Constable Pct. #5:

64467

Constable Pct. 5 (1285):
1. Discussion, consideration and approval to enter into an Interlocal Agreement between Hidalgo County Constable Pct. 5 and Tropical Texas Behavioral Health.
2. Authorization to pay overtime reimbursable under the Interlocal Agreement terms and conditions.
3. Authorization for County Judge, as authorized official, to sign the Interlocal Agreement award and related documents.
4. Approval of the Certification of Revenues by the County Auditor.
5. Approval to create the following positions:

Action	Slot. No.	Proposed Position Title	Proposed Budgeted Salary
Create	0001	Deputy Constable Step I	$44,577.00
Create	0002	Deputy Constable Step 2	$44,577.00

6. Approval of appropriation of funds.

10.

Executive Office:

Presentation for discussion of the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting

64485

Presentation of the monthly report by program manager, Jacobs, Inc., of the Construction of the New Hidalgo County Courthouse

64519

Discussion, consideration and action terminating the County of Hidalgo's participation with the City of La Villa and Reinvestment Zone Number One, City of La Villa, pursuant to Section IV.B.6 of the Interlocal Agreement.

64474

Approval to accept settlement check from Empower Insurance Company in the amount of $2,177.82 to settle auto accident with County vehicle. (Elections Dept.)

11.

Human Resources:

Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed

12.

Urban County:

64437

Requesting approval of the Coordinated Entry policies & procedures developed for the County of Hidalgo.

64410

1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services;

2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of Donna, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 30 (2017) Donna Street Improvement funds.

Professional Service Firm	Grade	Ranked
Cruz-Hogan Consultants, Inc	97.33%
Javier Hinojosa Engineering	93.33%
SAMES, Inc.	93.33%

3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ___________________________for the provision of engineering services for an Urban County Program Year 30 (2017) Donna, Street Improvements project.

64486

"Subject to: HB 1295 Compliance." Requesting authority to purchase fire station equipment (bunker gear and thermal imagers) through the County's Membership/Participation with H-GAC (Houston-Galveston Area Council) awarded vendor, Delta Industrial Service & Supply (contract # EP11-17), in the amount of $34,358.77 from FY 30 (2017) Elsa- Fire Stations/Equipment funds.

64425

“Subject to Compliance with HB 1295 , when and if applicable.” The Urban County Program on behalf of City of Alton is requesting authority to purchase wildlife bunker gear for fire fighting through Hidalgo County’s membership and participation with Buyboard approved vendor, Metro Fire Apparatus Specialists, Inc. (Buyboard Contract #524-17) in the amount of $10,506.00 (quote attached hereto), freight is included. City of Alton UCP Year 29 (2016) Fire Station Equipment funds will be utilized.

13.

Health & Human Services Department:

64447

Pursuant to Chapter 121 Local Public Health Reorganization Act; Sec. 121.006, requesting approval of the revised Schedules of Fees for the Hidalgo County Health & Human Services Department effective April 17, 2018.

64484

Requesting approval to submit request to Texas Department of State Health Services to employ a temporary employee under the Texas Epidemiology Capacity Expansion Program grant contract #537-18-0322-00001.

64450

1. Requesting approval of the Certification of Revenue by County Auditor in the amount of $101,802.00. Funds are from the Health & Human Services Commission - Medicaid Administrative Claiming program.
2. Requesting approval to appropriate the MAC budget in the amount of $101,802.00.

Health Care Funding District:

Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures

Indigent Health Care Program:

Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures

14.

Elections Administration:

64493

Discussion on Election updates.

64483

1. Approval of the 2018 May Uniform Election Services Contract between Hidalgo County and Donna Irrigation District for their election to held on May 5, 2018.
2. Approval of the 2018 May Uniform Election Services Contract between Hidalgo County and the City of AGUA Special Utility District for their election to held on May 5, 2018.
3. Approval of the 2018 May Uniform Election Services Contract between Hidalgo County and Sharyland Independent School District for their election to held on May 5, 2018.
4. Approval of the 2018 May Uniform Election Services Contract between Hidalgo County and South Texas College for their election to held on May 5, 2018.

15.

Precinct #1 - Comm. Fuentes:

64482

Resolution in Honor of Teacher of the Year Monica Sifuentes

16.

Precinct #2 - Comm. Cantu:

64517

1. Requesting consideration and approval to support Hidalgo Economic Development Corporation grant application to the Economic Development Administration (EDA) for investment assistance for needed infrastructure.
2. Requesting approval for County Commissioner, Eduardo Cantu to sign the letter of support.

17.

Precinct #3 - Comm. Flores:

64464

Approval of Memorandum of Understanding (MOU) between Texas A&M AgriLife Extension Service and Hidalgo County

18.

Precinct #4 - Comm. Palacios:

64468

Requesting approval of partial permit fee refund to Roberto Lopez in the amount of $75.00.

64500

Requesting approval to accept counter offer to purchase parcel 88 in the amount of $34,000.00 in connection with Precinct 4-FM 2220 Ware Road Project.

19.

Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).

Hidalgo County

64478

Requesting authority to advertise with approval of RFB procurement packet (i.e., specifications/requirements, legal notice draft service contract etc.,) as attached hereto for: Hidalgo County RFB 2018-135-05-02-YZV-"Demolition Services for Existing HC Structures" subject to legal counsel [HC-DA/Civil] final review as to form with authority to re-advertise if an when applicable or necessary.

Pct. 1

64465

Pct. 1 is requesting acceptance and approval of Executive Summary Report Document presented by Ergonomic Transportation Solutions, Inc. [ETSI] as subcontracted by L & G [R-AI #61224 CC 8/22/17] under contract #C-17-103-05-30 [WA #1] to conduct Speed Zone Studies along multiple roadway corridors within the precinct with recommendations for proper speed zone modifications that would enhance safety and mobility [this report/deliverable presents the analysis to determine such speed limit zones.]
The following tasks are presented in this report:

Collect spot speed data during off peak hours
Conduct trial runs
Observe existing traffic operations
Collect available accident records
Identify Sight Distance restrictions
Identify existing posted speed limits

64477

Discussion, consideration and action on final negotiated AIA Document form B-133-2014 Agreement between Hidalgo County [Owner] and Alvarado [Architect] for the design and construction of Pct. #1's Sunset Park Operations Facility subject to legal counsel's final review and approval as to form.

Pct. 2

64518

a. Approve an order exempting from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;

b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional appraisal services for "ON CALL" Precinct No. 2 Projects;

Firm	The Real Estate Center	Southmost Realty	Leonel Garza Jr. & Associates, LLC.
Total Scores	94	95	97
Ranking

c. Authority for the Purchasing Department to negotiate a professional appraisal services agreement commencing with the No. 1 ranked firm of ___________________________ for professional appraisal services for "ON CALL" Precinct No. 2 Projects.

64508

A. Requesting approval of Work Authorization No. 3 (with an estimated cost of $45,572.88) as submitted by project engineer, B2Z Engineering LLC, to provide right of way mapping services for Precinct 2 Military Hwy Ext Project, through Contract #C-17-182-06-13;

B. Pursuant to contract with B2Z Engineering, (Article 14) C-17-182-06-13, a request for approval by engineer to permit the subcontracting of R.O.W. Surveying Services, LLC. to provide right of way mapping services for the Pct 2 Military Highway Extension Road Project

64503

A. Requesting approval of Supplemental Agreement No. 1 for services under Work Authorization No. 1, Contract No. C-17-194-08-08 for B2Z Engineering, LLC, resulting in an estimated cost increase of $59,683.72 for the Pct #2 Las Milpas Park Youth Facility Project.

B. Pursuant to contract with B2Z Engineering, (Article 14) C-17-194-08-08, a request for approval by engineer to permit the subcontracting of Solorio, Inc. and Trinity MEP Engineering, LLC to provide structural and MEP engineering services for the Pct 2 Las Milpas Park Youth Facility Project.

Pct. 4

64489

A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service;

B. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County’s approved “pool” of Architectural services providers for "On Call" architectural services for [Repairs, Renovations/Remodeling, Additions/Alterations and/or Building Review/Assessment Related Services ] on a "per project basis" for County-owned Buildings/Structures located in Pct. #4:

Firm	Milnet	Gignac	The Warren Group
Total Scores	93	95	97
Ranking

C. Authority for the Purchasing Department to negotiate a professional services agreement with the No.1 ranked firm ____________________________ for Architectural Services described and detailed herein.

64459

Requesting approval of Work Authorization #3 in the amount of $ 214,961.94 under the current "on call" agreement with B2Z Engineering, LLC (C-17-243-09-05) for the provision of "engineering services" for: Environmental, Public Involvement, Schematic, Hydrologic, Pavement Design, PS&E, Utilities Services, Uncontrolled Mapping & Office Surveys for: "Hinojosa Road" located in Hidalgo County Precinct 4.

IT Department:

64404

Requesting authorization for Chief Information Officer, Renán Ramirez, to execute Change Order #2 to accept the proposed implementation and clarify the workflow previously detailed in the Scope of Work for the project titled: Laserfiche Software Solution [aka, paperless purchase orders], approved through CC on 11/28/2017 through AI-62633.

Sheriff's Office

64427

Requesting authority to reject bids received for the Drug and Alcohol Testing Services thru RFB: 2018-042-03-14-FAZ, and that the project be re-advertised at a later date with revised specifications as requested by the Sheriff's Office.

64046

A. Requesting approval to purchase (38) vehicles for the Hidalgo County Sheriff's Office through the County's membership/participation with Lake Country Chevrolet-Goodbuy 18-18 8F00 for a total amount $ 998,404.00 of which includes delivery and a one-time order processing charge.

20.

Open Forum

21.

Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:

Real Estate Acquisition

Pending and/or potential litigation

64514

Pending/potential litigation - matters pertaining to the administration of the 2020 United States Census

64509

EEOC Charge No. 451-2017-00801; Agnete Antons v. County of Hidalgo

64511

EEOC Charge No. 451-2018-00616; Sandra Garza v. County of Hidalgo

64456

Cause No. 7:18-MC-00579; Micah Gary Joel Rolph v Rio Grande City CISD, et al

64472

Claim of Maria Duran

22.

A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)

23.

64524

Discussion and possible action for authority to explore all possible legal and political remedies to eliminate the proposed question concerning citizenship - 2020 United States Census

24.

Open Session:

Real Estate Acquisition and appropriation for same

Pending and/or potential litigation

64516

Pending/potential litigation - matters pertaining to the administration of the 2020 United States Census

64510

EEOC Charge No. 451-2017-00801; Agnete Antons v. County of Hidalgo

64512