1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 64439 CIP 133 Budget: 365-Rural Drainage Development Pct.2 A. Certificate of Substantial Completion from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-17-023-05-30 Plena Vista Subdivision, Unit 2 Street & Drainage Improvement. B. Certificate of Completion from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-17-023-05-30 Plena Vista Subdivision, Unit 2 Street & Drainage Improvement. C. Application for Payment No. 5-Retainage in the amount of $45,801.03 from Venser Contractors, LLC pertaining Construction Contract No. HCDD1-17-023-05-30 Plena Vista Subdivision, Unit 2 Street & Drainage Improvement. 6. 64488 CIP 133 Budget: 365 Rural Drainage Development Pct.1 Approval to issue payment on the following items: A. Certificate of Substantial Completion from GO Underground, LLC pertaining to Contract No. HCDD1-17-052-10-10 Chaparral Drain Improvement-FM 493 Crossing. B. Application for Payment No. 1 in the amount of $49,015.80 from GO Underground, LLC pertaining to Construction Contract No. HCDD1-17-052-10-10 Chaparral Drain Improvement-FM 493 Crossing. Project Engineer: Jose Noe Saldivar, P.E.-Hidalgo County Drainage District No. 1 PO#633308-18 7. 64476 A. Requesting approval of Supplemental Agreement No. 1 to the Professional Engineering Services Contract (C-HCDD1-16-012-03-07C), with Quintanilla, Headley & Associates, Inc., for the project: "Minnesota-Cesar Chavez Area Drainage Improvements", to reflect the services and fees of a Resident Inspector. (subject to Legal Review and compliance to HB1295) B. Requesting approval of Work Authorization No. 3 (with an estimated cost of $38,533.60) as submitted by project engineer, Quintanilla, Headley and Associates, Inc., for the provision of Construction Staking and Resident Inspection Services related to engineering services for "Minnesota-Cesar Chavez Area Drainage Improvements," through Contract# C-HCDD1-16-012-03-07C. (Subject to Legal Review and compliance to HB1295) 8. 64458 Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Pit Run Caliche", RFB No. HCDD1-18-025-05-09, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required. 9. 64460 Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Concrete Mix and Related Items", RFB No. HCDD1-18-023-05-09, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required. 10. 64487 Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Sand and Bedding Material", RFB No. HCDD1-18-026-05-09, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required. 11. 64490 A. Requesting approval to accept bids and award a Construction Contract to lowest and best bidder meeting all specified requirements for RFB No. HCDD1-18-015-03-28, “J-09 Drain Improvements Phase II -Roadway & Field Crossings" in the total amount $497,074.00, to Mor-Wil, LLC (subject to Legal Approval and Compliance with HB1295). B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 12. 64491 Acceptance and approval of "First Amendment" to the letter of engagement (LOE) between Hidalgo County Drainage District No. 1, and firm to reflect name change of company from Burton McCumber & Cortez, LLP to Burton McCumber & Longoria, LLP. 13. 64522 Requesting approval of License Agreement for the Use Of The Texas Department of Transportation's Copyrighted Plans and/or Documents as it relates to plans for US 281 in Progreso, TX from FM 1015 approximately 1 Mile East and approval for HCDD1 General Manager or his designee to execute. 14. 64526 A. Requesting approval to declare surplus (1) One 1999 GMC 1500 Pick Up Truck (Asset No. 33325) for the purpose of donation to Hidalgo County Precinct No. 1 in accordance with Texas Local Government Code 263.152 (4)(B); B. Requesting authority to remove (1) One 1999 GMC 1500 Pick Up Truck (Asset No. 33325) from the Hidalgo County Drainage District No. 1 inventory list after finalizing the donation by transferring the Title to Hidalgo County Precinct No. 1. 15. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 16. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 17. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 18. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 19. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 64553 Presentation of Fund Information Report B. 64345 Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports. 3. 2018 Intradepartmental Transfers: A. 64497 2018 - Pct. 3 (1100) B. 64502 2018 - CCL5 (1100) C. 64430 2018 - Pct. 1 R&B (1200) D. 64438 2018 - Pct 1 Adm (1200) E. 64480 2018 - Pct 1 Parks (1100) F. 64449 2018 - Pct. 4 CRC (1100) G. 64454 2018 - Pct.4 TXDOT 10th St. (1315) H. 64435 2018 - D.A. State Supplement (1281) I. 64431 2018 - MASTER COURT #2 (1100) J. 64434 2018 - Constable Pct.1 (1100) K. 64432 2018 - Fire Marshal (1100) L. 64429 2018 - J.P. 2, 2 (1100) M. 64451 2018-Election LIT (1283) 2016 Chapter 19 N. 64455 2018-WIC-(1292) O. 64418 2018- Public Affairs (1100) P. 64442 2018 - Health & Human Services Dept. / H.D. Adm (1293) Q. 64469 2018 - Health & Human Services Dept. / RLSS /LPHS (1293) R. 64409 2018 - Health & Human Services Dept. / PHPR (1293) 4. 2018 Interdepartmental Transfers: A. 64506 CO2017-Pct 2 Military Hwy Ext Prj (1351): Approval of 2018 interdepartmental transfer from CO2017 Various Pct 2 Projects to CO2017-Pct 2 Military Hwy Ext Project (Prg 139) in the amount of $45,572.88 to fund project expenditures. B. 64496 Pct 1 ICA NAW(LJ Subd) (1200): Approval of 2018 interdepartmental transfer from Pct 4 ICA NAW into Pct 1 ICA NAW in the amount of $52,640.00 for funds provided by the North Alamo Water Supply for the overlay of LJ Subdivision. C. 64463 CO2017 Pct 4 - Hinojosa Rd (1351): Approval of 2018 interdepartmental transfer from Pct.4 C. Chvz (program 201) to Pct.4 Hinojosa Rd (program 208) in the amount of $250,000.00. D. 64466 Pct 4 CRC (1100): Approval of 2018 interdepartmental transfer from various Pct.4 accounts to Precinct 4 CRC (program 077) in the amount of $5,000.00. E. 64415 Fire Marshal (1100): Approval of 2018 Interdepartmental Transfer between two programs under the Fire Marshal to fund fire call invoices in the amount of $5,000. 5. Planning Department: A. 64452 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Monthly Fee Reports: A. 64389 District Attorney's Office Check Fraud Fees Monthly Report - March 2018 7. Executive Office: A. 64436 Approval of Right of Way Permits: 1. North Alamo Water Supply Corporation: Weslaco, TX; PCT. 1 2. North Alamo Water Supply Corporation: San Carlos, TX; PCT.1 B. 64445 Approval of payment for invoice dated 4/10/2018 in the total amount of $5,980.30 as submitted by McGriff, Seibels & Williams of Texas, Inc. for adjustments to the 2018 County Wide Commercial Property Policy, as listed below, with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor. Description of Property Property Address Coverage Type Coverage Amount CRC Youth Facility 509 E. Earling Added Building $749,117 CRC Youth Facility 509 E. Earling Added Contents $100,000 Endowment Center - Pavilion 107 N Sunflower Rd Added Structure $257,000 Endowment Center - (4) Restrooms 107 N Sunflower Rd Added Building $56,068 Heavy Equipment Various $1,830,947.05 8. Tax Refunds: A. 64448 Account Number Payer Amount D2950.00.000.0003.00 Fernandez & Son Investments LLC $2,581.07 M0100.00.000.0000.01 ML Rhodes LTD $18,275.54 N4470.00.000.0037.00 Lereta LLC $4,808.46 R1157.01.000.0001.00 EW Oilfield Services LLC $2,743.61 T8261.00.000.0009.00 Triple Primos Investments LTD $3,275.57 B. 64446 Account Number Payer Amount M2650.00.003.0003.01 DHR Real Estate Manageme $43,225.38 9. Membership Dues/Certifications: A. 64278 Constables Precinct 5 (1100): Requesting approval for payment of 2018 membership dues to the Texas Association of Counties (JPCA) for the Hidalgo County Constables Pct 5 Office in the total of amount of $165.00 (Req#369149), with authority for the County Treasurer to issue check after auditing procedures are completed by the County Auditor. B. 64359 HIDTA - Task Force: Requesting approval of requisition # 00366556 with authorization for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor's Office: Renewing the 2018-2019 Texas Narcotic Officers Association (TNOA) membership dues for the Hidalgo County Criminal District Attorney HIDTA Task Force in the total amount of $320.00 ($40.00 per member x 8 members), Paying the 2018-2019 Texas Narcotic Officers Association (TNOA) conference fee for the Hidalgo County Criminal District Attorney HIDTA Task Force in the total amount of $2600.00 ($325.00 per member x 8 members). Members consist of one (1) Commander, three (3) HIDTA agents, one (1) Sheriff Deputy (K-9),one (1) Deputy Constable PCT. #3, and two (2) Deputy Constables PCT. #4. 11. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 64520 Approval of Application for Payment No. 11 in the amount of $102,058.75 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and as reviewed by project engineer, Ricardo Gallaga, P.E. B. 64507 Pct. 1 is requesting approval of payment on invoice #4378 in the amount $9,351.50 submitted by R. Gutierrez Engineering Corporation, in connection with engineering services provided for Valdez Rd. project. C. 64495 Approval to exercise the County's option to extend for a one (1) year term under contract #C-17-043-04-05 for Roadway Light Fixtures and Maintenance with Lumatec Lightning Services under the same rates, terms & conditions. D. 64499 PCT. 1/ BCAP Requesting acceptance and approval of Invoice # 2017228 in the amount of $1,185.97 (Pct. 1, 3rd Call, La Pampa & Flora Subdivisions) as submitted by project engineer TEDSI Infrastructure Group under Contract# C-CAP-08-028-10-28 WA#3. E. 64412 Approval of payment Application No.16 in the amount of $216,858.82 submitted by L&G Construction, awarded contractor for Precinct 3 South Detention Basin Project, as certified for payment by project engineer, L&G Engineers, C-16-161-08-09. F. 64413 Requesting approval of invoice number 11326857 in the amount $6,060.00 for Veterans Blvd. project, as submitted by contracted/project engineer, L&G Consulting Engineers, Inc. G. 64475 Pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy, requesting approval of REQ# 370245 with B2Z Engineering, LLC in the amount of $214,961.94 for the engineering services required to proceed with Hinojosa Road Project. H. 64207 Requesting approval to exercise the County's options to renew/extend the following contracts as stipulated and provided in the contracts under the same rates, terms, and conditions for the following: Vendor Extension No. Term Services RReal LLC E-18-118-04-03 1 yr "Lease of Space Alton" WIC BIC Realty E-18-119-04-03 1 yr "Lease of Space Edinburg" WIC GBB Rentals E-18-120-04-03 1 yr "Lease of Space - City of Donna" - WIC Laura Salinas E-18-121-04-03 1 yr "Lease of Space Mercedes" - WIC BIC Realty E-18-122-04-03 1 yr "Lease of Space Storage" - WIC I. 64366 Add/Delete Fuel Cards/Users 1. Hidalgo County Constable Pct No. 1 - Fuel Card and User 2. Hidalgo County Constable Pct No. 4- Fuel Card 3. Hidalgo County Adult Probation Department - Add/Delete Fuel Card Users 4. Hidalgo County Health and Human Services - Add Fuel Card
Budget & Management: A. 64444 1. Approval of reimbursement in the amount of $1,172,353.37 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 04/02/18 to 04/11/18. 04/02-04/18 $ 668,619.00 04/05-11/18 $ 503,734.37 TOTAL $1,172,353.37 2. Approval of wire transfer to cover claims paid.
Precinct #1 - Comm. Fuentes: A. AI-64482 Resolution in Honor of Teacher of the Year Monica Sifuentes
County Judge's Office: A. AI-64504 Presentation by United Way regarding the Hidalgo County 2017 campaign. B. AI-64515 Proclamation Declaring April 2018 as National County Government Month.
HIDTA - Task Force: A. AI-64392 1. Authorization and approval to accept award no. G17SS0002A, Supplement Number 2, Cooperative Agreement between Hidalgo County and the Executive Office of the President Office of National Drug Control Policy in the amount of $8,911.00 for the grant period of 01/01/17-12/31/18. 2. Authorization for County Judge,as authorized official, to sign grant award form and related documents. 3. Approval of certification of revenues, as certified by the County Auditor's Office. 4. Approval of appropriation of funds for the Hidalgo County HIDTA Task Force in the amount of $8,911.00
Sheriff's Office: A. AI-64296 DARTdrones Public Safety Grant Program: 1. Authorization and approval to apply for the DARTdrones Public Safety Grant Program with DARTdrones Vendor. 2. Authorization for the County Judge to sign/e-sign any required documentation under DARTdrones as authorized official.
Constable Pct. #2: A. AI-64331 Texas Conversion to the National Incident Based Reporting System (NIBRS): 1. Requesting authorization and approval to apply for the FY2018 Texas Conversion to the National Incident Based Reporting System (NIBRS) with the Office of Criminal Justice Division (CJD). 2. Requesting authorization for the County Judge to e-sign the required documentation under eGrants as authorized official.
Constable Pct. #5: A. AI-64467 Constable Pct. 5 (1285): 1. Discussion, consideration and approval to enter into an Interlocal Agreement between Hidalgo County Constable Pct. 5 and Tropical Texas Behavioral Health. 2. Authorization to pay overtime reimbursable under the Interlocal Agreement terms and conditions. 3. Authorization for County Judge, as authorized official, to sign the Interlocal Agreement award and related documents. 4. Approval of the Certification of Revenues by the County Auditor. 5. Approval to create the following positions: Action Slot. No. Proposed Position Title Proposed Budgeted Salary Create 0001 Deputy Constable Step I $44,577.00 Create 0002 Deputy Constable Step 2 $44,577.00 6. Approval of appropriation of funds.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI-64485 Presentation of the monthly report by program manager, Jacobs, Inc., of the Construction of the New Hidalgo County Courthouse C. AI-64519 Discussion, consideration and action terminating the County of Hidalgo's participation with the City of La Villa and Reinvestment Zone Number One, City of La Villa, pursuant to Section IV.B.6 of the Interlocal Agreement. D. AI-64474 Approval to accept settlement check from Empower Insurance Company in the amount of $2,177.82 to settle auto accident with County vehicle. (Elections Dept.)
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
Urban County: A. AI-64437 Requesting approval of the Coordinated Entry policies & procedures developed for the County of Hidalgo. B. AI-64410 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services; 2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of Donna, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 30 (2017) Donna Street Improvement funds. Professional Service Firm Grade Ranked Cruz-Hogan Consultants, Inc 97.33% Javier Hinojosa Engineering 93.33% SAMES, Inc. 93.33% 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ___________________________for the provision of engineering services for an Urban County Program Year 30 (2017) Donna, Street Improvements project. C. AI-64486 "Subject to: HB 1295 Compliance." Requesting authority to purchase fire station equipment (bunker gear and thermal imagers) through the County's Membership/Participation with H-GAC (Houston-Galveston Area Council) awarded vendor, Delta Industrial Service & Supply (contract # EP11-17), in the amount of $34,358.77 from FY 30 (2017) Elsa- Fire Stations/Equipment funds. D. AI-64425 “Subject to Compliance with HB 1295 , when and if applicable.” The Urban County Program on behalf of City of Alton is requesting authority to purchase wildlife bunker gear for fire fighting through Hidalgo County’s membership and participation with Buyboard approved vendor, Metro Fire Apparatus Specialists, Inc. (Buyboard Contract #524-17) in the amount of $10,506.00 (quote attached hereto), freight is included. City of Alton UCP Year 29 (2016) Fire Station Equipment funds will be utilized.
Health & Human Services Department: A. AI-64447 Pursuant to Chapter 121 Local Public Health Reorganization Act; Sec. 121.006, requesting approval of the revised Schedules of Fees for the Hidalgo County Health & Human Services Department effective April 17, 2018. B. AI-64484 Requesting approval to submit request to Texas Department of State Health Services to employ a temporary employee under the Texas Epidemiology Capacity Expansion Program grant contract #537-18-0322-00001. C. AI-64450 1. Requesting approval of the Certification of Revenue by County Auditor in the amount of $101,802.00. Funds are from the Health & Human Services Commission - Medicaid Administrative Claiming program. 2. Requesting approval to appropriate the MAC budget in the amount of $101,802.00. D. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures E. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Elections Administration: A. AI-64493 Discussion on Election updates. B. AI-64483 1. Approval of the 2018 May Uniform Election Services Contract between Hidalgo County and Donna Irrigation District for their election to held on May 5, 2018. 2. Approval of the 2018 May Uniform Election Services Contract between Hidalgo County and the City of AGUA Special Utility District for their election to held on May 5, 2018. 3. Approval of the 2018 May Uniform Election Services Contract between Hidalgo County and Sharyland Independent School District for their election to held on May 5, 2018. 4. Approval of the 2018 May Uniform Election Services Contract between Hidalgo County and South Texas College for their election to held on May 5, 2018.
Precinct #2 - Comm. Cantu: A. AI-64517 1. Requesting consideration and approval to support Hidalgo Economic Development Corporation grant application to the Economic Development Administration (EDA) for investment assistance for needed infrastructure. 2. Requesting approval for County Commissioner, Eduardo Cantu to sign the letter of support.
Precinct #3 - Comm. Flores: A. AI-64464 Approval of Memorandum of Understanding (MOU) between Texas A&M AgriLife Extension Service and Hidalgo County
Precinct #4 - Comm. Palacios: A. AI-64468 Requesting approval of partial permit fee refund to Roberto Lopez in the amount of $75.00. B. AI-64500 Requesting approval to accept counter offer to purchase parcel 88 in the amount of $34,000.00 in connection with Precinct 4-FM 2220 Ware Road Project.
Elections Administration: A. AI-64493 Discussion on Election updates. B. AI-64483 1. Approval of the 2018 May Uniform Election Services Contract between Hidalgo County and Donna Irrigation District for their election to held on May 5, 2018. 2. Approval of the 2018 May Uniform Election Services Contract between Hidalgo County and the City of AGUA Special Utility District for their election to held on May 5, 2018. 3. Approval of the 2018 May Uniform Election Services Contract between Hidalgo County and Sharyland Independent School District for their election to held on May 5, 2018. 4. Approval of the 2018 May Uniform Election Services Contract between Hidalgo County and South Texas College for their election to held on May 5, 2018.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-64478 Requesting authority to advertise with approval of RFB procurement packet (i.e., specifications/requirements, legal notice draft service contract etc.,) as attached hereto for: Hidalgo County RFB 2018-135-05-02-YZV-"Demolition Services for Existing HC Structures" subject to legal counsel [HC-DA/Civil] final review as to form with authority to re-advertise if an when applicable or necessary. B. Pct. 1 1. AI-64465 Pct. 1 is requesting acceptance and approval of Executive Summary Report Document presented by Ergonomic Transportation Solutions, Inc. [ETSI] as subcontracted by L & G [R-AI #61224 CC 8/22/17] under contract #C-17-103-05-30 [WA #1] to conduct Speed Zone Studies along multiple roadway corridors within the precinct with recommendations for proper speed zone modifications that would enhance safety and mobility [this report/deliverable presents the analysis to determine such speed limit zones.] The following tasks are presented in this report: Collect spot speed data during off peak hours Conduct trial runs Observe existing traffic operations Collect available accident records Identify Sight Distance restrictions Identify existing posted speed limits Present recommended speed limit zones The 19 roadway corridors were each divided in logical zones based on adjacent developments and cross street or driveway spacing. 2. AI-64477 Discussion, consideration and action on final negotiated AIA Document form B-133- 2014 Agreement between Hidalgo County [Owner] and Alvarado [Architect] for the design and construction of Pct. #1's Sunset Park Operations Facility subject to legal counsel's final review and approval as to form. C. Pct. 2 1. AI-64518 a. Approve an order exempting from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional appraisal services for "ON CALL" Precinct No. 2 Projects; Firm The Real Estate Center Southmost Realty Leonel Garza Jr. & Associates, LLC. Total Scores 94 95 97 Ranking c. Authority for the Purchasing Department to negotiate a professional appraisal services agreement commencing with the No. 1 ranked firm of ___________________________ for professional appraisal services for "ON CALL" Precinct No. 2 Projects. 2. AI-64508 A. Requesting approval of Work Authorization No. 3 (with an estimated cost of $45,572.88) as submitted by project engineer, B2Z Engineering LLC, to provide right of way mapping services for Precinct 2 Military Hwy Ext Project, through Contract #C- 17-182-06-13; B. Pursuant to contract with B2Z Engineering, (Article 14) C-17-182-06-13, a request for approval by engineer to permit the subcontracting of R.O.W. Surveying Services, LLC. to provide right of way mapping services for the Pct 2 Military Highway Extension Road Project 3. AI-64503 A. Requesting approval of Supplemental Agreement No. 1 for services under Work Authorization No. 1, Contract No. C-17-194-08-08 for B2Z Engineering, LLC, resulting in an estimated cost increase of $59,683.72 for the Pct #2 Las Milpas Park Youth Facility Project. B. Pursuant to contract with B2Z Engineering, (Article 14) C-17-194-08-08, a request for approval by engineer to permit the subcontracting of Solorio, Inc. and Trinity MEP Engineering, LLC to provide structural and MEP engineering services for the Pct 2 Las Milpas Park Youth Facility Project. D. Pct. 4 1. AI-64489 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service; B. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County’s approved “pool” of Architectural services providers for "On Call" architectural services for [Repairs, Renovations/Remodeling, Additions/Alterations and/or Building Review/Assessment Related Services ] on a "per project basis" for County-owned Buildings/Structures located in Pct. #4: Firm Milnet Gignac The Warren Group Total Scores 93 95 97 Ranking C. Authority for the Purchasing Department to negotiate a professional services agreement with the No.1 ranked firm ____________________________ for Architectural Services described and detailed herein. 2. AI-64459 Requesting approval of Work Authorization #3 in the amount of $ 214,961.94 under the current "on call" agreement with B2Z Engineering, LLC (C-17-243-09-05) for the provision of "engineering services" for: Environmental, Public Involvement, Schematic, Hydrologic, Pavement Design, PS&E, Utilities Services, Uncontrolled Mapping & Office Surveys for: "Hinojosa Road" located in Hidalgo County Precinct 4. E. IT Department: 1. AI-64404 Requesting authorization for Chief Information Officer, Renán Ramirez, to execute Change Order #2 to accept the proposed implementation and clarify the workflow previously detailed in the Scope of Work for the project titled: Laserfiche Software Solution [aka, paperless purchase orders], approved through CC on 11/28/2017 through AI-62633. F. Sheriff's Office 1. AI-64427 Requesting authority to reject bids received for the Drug and Alcohol Testing Services thru RFB: 2018-042-03-14-FAZ, and that the project be re-advertised at a later date with revised specifications as requested by the Sheriff's Office. 2. AI-64046 A. Requesting approval to purchase (38) vehicles for the Hidalgo County Sheriff's Office through the County's membership/participation with Lake Country Chevrolet- Goodbuy 18-18 8F00 for a total amount $ 998,404.00 of which includes delivery and a one-time order processing charge.
Open Forum
21. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. AI-64514 Pending/potential litigation - matters pertaining to the administration of the 2020 United States Census D. AI-64509 EEOC Charge No. 451-2017-00801; Agnete Antons v. County of Hidalgo E. AI-64511 EEOC Charge No. 451-2018-00616; Sandra Garza v. County of Hidalgo F. AI-64456 Cause No. 7:18-MC-00579; Micah Gary Joel Rolph v Rio Grande City CISD, et al G. AI-64472 Claim of Maria Duran 22. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295) 23. AI-64524 Discussion and possible action for authority to explore all possible legal and political remedies to eliminate the proposed question concerning citizenship - 2020 United States Census
24. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-64516 Pending/potential litigation - matters pertaining to the administration of the 2020 United States Census D. AI-64510 EEOC Charge No. 451-2017-00801; Agnete Antons v. County of Hidalgo E. AI-64512 EEOC Charge No. 451-2018-00616; Sandra Garza v. County of Hidalgo F. AI-64457 Cause No. 7:18-MC-00579; Micah Gary Joel Rolph v Rio Grande City CISD, et al G. AI-64473 Claim of Maria Duran 27. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 64439 CIP 133 Budget: 365-Rural Drainage Development Pct.2 A. Certificate of Substantial Completion from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-17-023-05-30 Plena Vista Subdivision, Unit 2 Street & Drainage Improvement. B. Certificate of Completion from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-17-023-05-30 Plena Vista Subdivision, Unit 2 Street & Drainage Improvement. C. Application for Payment No. 5-Retainage in the amount of $45,801.03 from Venser Contractors, LLC pertaining Construction Contract No. HCDD1-17-023-05-30 Plena Vista Subdivision, Unit 2 Street & Drainage Improvement. 6. 64488 CIP 133 Budget: 365 Rural Drainage Development Pct.1 Approval to issue payment on the following items: A. Certificate of Substantial Completion from GO Underground, LLC pertaining to Contract No. HCDD1-17-052-10-10 Chaparral Drain Improvement-FM 493 Crossing. B. Application for Payment No. 1 in the amount of $49,015.80 from GO Underground, LLC pertaining to Construction Contract No. HCDD1-17-052-10-10 Chaparral Drain Improvement-FM 493 Crossing. Project Engineer: Jose Noe Saldivar, P.E.-Hidalgo County Drainage District No. 1 PO#633308-18 7. 64476 A. Requesting approval of Supplemental Agreement No. 1 to the Professional Engineering Services Contract (C-HCDD1-16-012-03-07C), with Quintanilla, Headley & Associates, Inc., for the project: "Minnesota-Cesar Chavez Area Drainage Improvements", to reflect the services and fees of a Resident Inspector. (subject to Legal Review and compliance to HB1295) B. Requesting approval of Work Authorization No. 3 (with an estimated cost of $38,533.60) as submitted by project engineer, Quintanilla, Headley and Associates, Inc., for the provision of Construction Staking and Resident Inspection Services related to engineering services for "Minnesota-Cesar Chavez Area Drainage Improvements," through Contract# C-HCDD1-16-012-03-07C. (Subject to Legal Review and compliance to HB1295) 8. 64458 Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Pit Run Caliche", RFB No. HCDD1-18-025-05-09, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required. 9. 64460 Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Concrete Mix and Related Items", RFB No. HCDD1-18-023-05-09, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required. 10. 64487 Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Sand and Bedding Material", RFB No. HCDD1-18-026-05-09, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required. 11. 64490 A. Requesting approval to accept bids and award a Construction Contract to lowest and best bidder meeting all specified requirements for RFB No. HCDD1-18-015-03-28, “J-09 Drain Improvements Phase II -Roadway & Field Crossings" in the total amount $497,074.00, to Mor-Wil, LLC (subject to Legal Approval and Compliance with HB1295). B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 12. 64491 Acceptance and approval of "First Amendment" to the letter of engagement (LOE) between Hidalgo County Drainage District No. 1, and firm to reflect name change of company from Burton McCumber & Cortez, LLP to Burton McCumber & Longoria, LLP. 13. 64522 Requesting approval of License Agreement for the Use Of The Texas Department of Transportation's Copyrighted Plans and/or Documents as it relates to plans for US 281 in Progreso, TX from FM 1015 approximately 1 Mile East and approval for HCDD1 General Manager or his designee to execute. 14. 64526 A. Requesting approval to declare surplus (1) One 1999 GMC 1500 Pick Up Truck (Asset No. 33325) for the purpose of donation to Hidalgo County Precinct No. 1 in accordance with Texas Local Government Code 263.152 (4)(B); B. Requesting authority to remove (1) One 1999 GMC 1500 Pick Up Truck (Asset No. 33325) from the Hidalgo County Drainage District No. 1 inventory list after finalizing the donation by transferring the Title to Hidalgo County Precinct No. 1. 15. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 16. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 17. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 18. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 19. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 64553 Presentation of Fund Information Report B. 64345 Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports. 3. 2018 Intradepartmental Transfers: A. 64497 2018 - Pct. 3 (1100) B. 64502 2018 - CCL5 (1100) C. 64430 2018 - Pct. 1 R&B (1200) D. 64438 2018 - Pct 1 Adm (1200) E. 64480 2018 - Pct 1 Parks (1100) F. 64449 2018 - Pct. 4 CRC (1100) G. 64454 2018 - Pct.4 TXDOT 10th St. (1315) H. 64435 2018 - D.A. State Supplement (1281) I. 64431 2018 - MASTER COURT #2 (1100) J. 64434 2018 - Constable Pct.1 (1100) K. 64432 2018 - Fire Marshal (1100) L. 64429 2018 - J.P. 2, 2 (1100) M. 64451 2018-Election LIT (1283) 2016 Chapter 19 N. 64455 2018-WIC-(1292) O. 64418 2018- Public Affairs (1100) P. 64442 2018 - Health & Human Services Dept. / H.D. Adm (1293) Q. 64469 2018 - Health & Human Services Dept. / RLSS /LPHS (1293) R. 64409 2018 - Health & Human Services Dept. / PHPR (1293) 4. 2018 Interdepartmental Transfers: A. 64506 CO2017-Pct 2 Military Hwy Ext Prj (1351): Approval of 2018 interdepartmental transfer from CO2017 Various Pct 2 Projects to CO2017-Pct 2 Military Hwy Ext Project (Prg 139) in the amount of $45,572.88 to fund project expenditures. B. 64496 Pct 1 ICA NAW(LJ Subd) (1200): Approval of 2018 interdepartmental transfer from Pct 4 ICA NAW into Pct 1 ICA NAW in the amount of $52,640.00 for funds provided by the North Alamo Water Supply for the overlay of LJ Subdivision. C. 64463 CO2017 Pct 4 - Hinojosa Rd (1351): Approval of 2018 interdepartmental transfer from Pct.4 C. Chvz (program 201) to Pct.4 Hinojosa Rd (program 208) in the amount of $250,000.00. D. 64466 Pct 4 CRC (1100): Approval of 2018 interdepartmental transfer from various Pct.4 accounts to Precinct 4 CRC (program 077) in the amount of $5,000.00. E. 64415 Fire Marshal (1100): Approval of 2018 Interdepartmental Transfer between two programs under the Fire Marshal to fund fire call invoices in the amount of $5,000. 5. Planning Department: A. 64452 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Monthly Fee Reports: A. 64389 District Attorney's Office Check Fraud Fees Monthly Report - March 2018 7. Executive Office: A. 64436 Approval of Right of Way Permits: 1. North Alamo Water Supply Corporation: Weslaco, TX; PCT. 1 2. North Alamo Water Supply Corporation: San Carlos, TX; PCT.1 B. 64445 Approval of payment for invoice dated 4/10/2018 in the total amount of $5,980.30 as submitted by McGriff, Seibels & Williams of Texas, Inc. for adjustments to the 2018 County Wide Commercial Property Policy, as listed below, with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor. Description of Property Property Address Coverage Type Coverage Amount CRC Youth Facility 509 E. Earling Added Building $749,117 CRC Youth Facility 509 E. Earling Added Contents $100,000 Endowment Center - Pavilion 107 N Sunflower Rd Added Structure $257,000 Endowment Center - (4) Restrooms 107 N Sunflower Rd Added Building $56,068 Heavy Equipment Various $1,830,947.05 8. Tax Refunds: A. 64448 Account Number Payer Amount D2950.00.000.0003.00 Fernandez & Son Investments LLC $2,581.07 M0100.00.000.0000.01 ML Rhodes LTD $18,275.54 N4470.00.000.0037.00 Lereta LLC $4,808.46 R1157.01.000.0001.00 EW Oilfield Services LLC $2,743.61 T8261.00.000.0009.00 Triple Primos Investments LTD $3,275.57 B. 64446 Account Number Payer Amount M2650.00.003.0003.01 DHR Real Estate Manageme $43,225.38 9. Membership Dues/Certifications: A. 64278 Constables Precinct 5 (1100): Requesting approval for payment of 2018 membership dues to the Texas Association of Counties (JPCA) for the Hidalgo County Constables Pct 5 Office in the total of amount of $165.00 (Req#369149), with authority for the County Treasurer to issue check after auditing procedures are completed by the County Auditor. B. 64359 HIDTA - Task Force: Requesting approval of requisition # 00366556 with authorization for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor's Office: Renewing the 2018-2019 Texas Narcotic Officers Association (TNOA) membership dues for the Hidalgo County Criminal District Attorney HIDTA Task Force in the total amount of $320.00 ($40.00 per member x 8 members), Paying the 2018-2019 Texas Narcotic Officers Association (TNOA) conference fee for the Hidalgo County Criminal District Attorney HIDTA Task Force in the total amount of $2600.00 ($325.00 per member x 8 members). Members consist of one (1) Commander, three (3) HIDTA agents, one (1) Sheriff Deputy (K-9),one (1) Deputy Constable PCT. #3, and two (2) Deputy Constables PCT. #4. 11. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 64520 Approval of Application for Payment No. 11 in the amount of $102,058.75 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and as reviewed by project engineer, Ricardo Gallaga, P.E. B. 64507 Pct. 1 is requesting approval of payment on invoice #4378 in the amount $9,351.50 submitted by R. Gutierrez Engineering Corporation, in connection with engineering services provided for Valdez Rd. project. C. 64495 Approval to exercise the County's option to extend for a one (1) year term under contract #C-17-043-04-05 for Roadway Light Fixtures and Maintenance with Lumatec Lightning Services under the same rates, terms & conditions. D. 64499 PCT. 1/ BCAP Requesting acceptance and approval of Invoice # 2017228 in the amount of $1,185.97 (Pct. 1, 3rd Call, La Pampa & Flora Subdivisions) as submitted by project engineer TEDSI Infrastructure Group under Contract# C-CAP-08-028-10-28 WA#3. E. 64412 Approval of payment Application No.16 in the amount of $216,858.82 submitted by L&G Construction, awarded contractor for Precinct 3 South Detention Basin Project, as certified for payment by project engineer, L&G Engineers, C-16-161-08-09. F. 64413 Requesting approval of invoice number 11326857 in the amount $6,060.00 for Veterans Blvd. project, as submitted by contracted/project engineer, L&G Consulting Engineers, Inc. G. 64475 Pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy, requesting approval of REQ# 370245 with B2Z Engineering, LLC in the amount of $214,961.94 for the engineering services required to proceed with Hinojosa Road Project. H. 64207 Requesting approval to exercise the County's options to renew/extend the following contracts as stipulated and provided in the contracts under the same rates, terms, and conditions for the following: Vendor Extension No. Term Services RReal LLC E-18-118-04-03 1 yr "Lease of Space Alton" WIC BIC Realty E-18-119-04-03 1 yr "Lease of Space Edinburg" WIC GBB Rentals E-18-120-04-03 1 yr "Lease of Space - City of Donna" - WIC Laura Salinas E-18-121-04-03 1 yr "Lease of Space Mercedes" - WIC BIC Realty E-18-122-04-03 1 yr "Lease of Space Storage" - WIC I. 64366 Add/Delete Fuel Cards/Users 1. Hidalgo County Constable Pct No. 1 - Fuel Card and User 2. Hidalgo County Constable Pct No. 4- Fuel Card 3. Hidalgo County Adult Probation Department - Add/Delete Fuel Card Users 4. Hidalgo County Health and Human Services - Add Fuel Card
Budget & Management: A. 64444 1. Approval of reimbursement in the amount of $1,172,353.37 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 04/02/18 to 04/11/18. 04/02-04/18 $ 668,619.00 04/05-11/18 $ 503,734.37 TOTAL $1,172,353.37 2. Approval of wire transfer to cover claims paid.
Precinct #1 - Comm. Fuentes: A. AI-64482 Resolution in Honor of Teacher of the Year Monica Sifuentes
County Judge's Office: A. AI-64504 Presentation by United Way regarding the Hidalgo County 2017 campaign. B. AI-64515 Proclamation Declaring April 2018 as National County Government Month.
HIDTA - Task Force: A. AI-64392 1. Authorization and approval to accept award no. G17SS0002A, Supplement Number 2, Cooperative Agreement between Hidalgo County and the Executive Office of the President Office of National Drug Control Policy in the amount of $8,911.00 for the grant period of 01/01/17-12/31/18. 2. Authorization for County Judge,as authorized official, to sign grant award form and related documents. 3. Approval of certification of revenues, as certified by the County Auditor's Office. 4. Approval of appropriation of funds for the Hidalgo County HIDTA Task Force in the amount of $8,911.00
Sheriff's Office: A. AI-64296 DARTdrones Public Safety Grant Program: 1. Authorization and approval to apply for the DARTdrones Public Safety Grant Program with DARTdrones Vendor. 2. Authorization for the County Judge to sign/e-sign any required documentation under DARTdrones as authorized official.
Constable Pct. #2: A. AI-64331 Texas Conversion to the National Incident Based Reporting System (NIBRS): 1. Requesting authorization and approval to apply for the FY2018 Texas Conversion to the National Incident Based Reporting System (NIBRS) with the Office of Criminal Justice Division (CJD). 2. Requesting authorization for the County Judge to e-sign the required documentation under eGrants as authorized official.
Constable Pct. #5: A. AI-64467 Constable Pct. 5 (1285): 1. Discussion, consideration and approval to enter into an Interlocal Agreement between Hidalgo County Constable Pct. 5 and Tropical Texas Behavioral Health. 2. Authorization to pay overtime reimbursable under the Interlocal Agreement terms and conditions. 3. Authorization for County Judge, as authorized official, to sign the Interlocal Agreement award and related documents. 4. Approval of the Certification of Revenues by the County Auditor. 5. Approval to create the following positions: Action Slot. No. Proposed Position Title Proposed Budgeted Salary Create 0001 Deputy Constable Step I $44,577.00 Create 0002 Deputy Constable Step 2 $44,577.00 6. Approval of appropriation of funds.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI-64485 Presentation of the monthly report by program manager, Jacobs, Inc., of the Construction of the New Hidalgo County Courthouse C. AI-64519 Discussion, consideration and action terminating the County of Hidalgo's participation with the City of La Villa and Reinvestment Zone Number One, City of La Villa, pursuant to Section IV.B.6 of the Interlocal Agreement. D. AI-64474 Approval to accept settlement check from Empower Insurance Company in the amount of $2,177.82 to settle auto accident with County vehicle. (Elections Dept.)
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
Urban County: A. AI-64437 Requesting approval of the Coordinated Entry policies & procedures developed for the County of Hidalgo. B. AI-64410 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services; 2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of Donna, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 30 (2017) Donna Street Improvement funds. Professional Service Firm Grade Ranked Cruz-Hogan Consultants, Inc 97.33% Javier Hinojosa Engineering 93.33% SAMES, Inc. 93.33% 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ___________________________for the provision of engineering services for an Urban County Program Year 30 (2017) Donna, Street Improvements project. C. AI-64486 "Subject to: HB 1295 Compliance." Requesting authority to purchase fire station equipment (bunker gear and thermal imagers) through the County's Membership/Participation with H-GAC (Houston-Galveston Area Council) awarded vendor, Delta Industrial Service & Supply (contract # EP11-17), in the amount of $34,358.77 from FY 30 (2017) Elsa- Fire Stations/Equipment funds. D. AI-64425 “Subject to Compliance with HB 1295 , when and if applicable.” The Urban County Program on behalf of City of Alton is requesting authority to purchase wildlife bunker gear for fire fighting through Hidalgo County’s membership and participation with Buyboard approved vendor, Metro Fire Apparatus Specialists, Inc. (Buyboard Contract #524-17) in the amount of $10,506.00 (quote attached hereto), freight is included. City of Alton UCP Year 29 (2016) Fire Station Equipment funds will be utilized.
Health & Human Services Department: A. AI-64447 Pursuant to Chapter 121 Local Public Health Reorganization Act; Sec. 121.006, requesting approval of the revised Schedules of Fees for the Hidalgo County Health & Human Services Department effective April 17, 2018. B. AI-64484 Requesting approval to submit request to Texas Department of State Health Services to employ a temporary employee under the Texas Epidemiology Capacity Expansion Program grant contract #537-18-0322-00001. C. AI-64450 1. Requesting approval of the Certification of Revenue by County Auditor in the amount of $101,802.00. Funds are from the Health & Human Services Commission - Medicaid Administrative Claiming program. 2. Requesting approval to appropriate the MAC budget in the amount of $101,802.00. D. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures E. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Elections Administration: A. AI-64493 Discussion on Election updates. B. AI-64483 1. Approval of the 2018 May Uniform Election Services Contract between Hidalgo County and Donna Irrigation District for their election to held on May 5, 2018. 2. Approval of the 2018 May Uniform Election Services Contract between Hidalgo County and the City of AGUA Special Utility District for their election to held on May 5, 2018. 3. Approval of the 2018 May Uniform Election Services Contract between Hidalgo County and Sharyland Independent School District for their election to held on May 5, 2018. 4. Approval of the 2018 May Uniform Election Services Contract between Hidalgo County and South Texas College for their election to held on May 5, 2018.
Precinct #2 - Comm. Cantu: A. AI-64517 1. Requesting consideration and approval to support Hidalgo Economic Development Corporation grant application to the Economic Development Administration (EDA) for investment assistance for needed infrastructure. 2. Requesting approval for County Commissioner, Eduardo Cantu to sign the letter of support.
Precinct #3 - Comm. Flores: A. AI-64464 Approval of Memorandum of Understanding (MOU) between Texas A&M AgriLife Extension Service and Hidalgo County
Precinct #4 - Comm. Palacios: A. AI-64468 Requesting approval of partial permit fee refund to Roberto Lopez in the amount of $75.00. B. AI-64500 Requesting approval to accept counter offer to purchase parcel 88 in the amount of $34,000.00 in connection with Precinct 4-FM 2220 Ware Road Project.
Elections Administration: A. AI-64493 Discussion on Election updates. B. AI-64483 1. Approval of the 2018 May Uniform Election Services Contract between Hidalgo County and Donna Irrigation District for their election to held on May 5, 2018. 2. Approval of the 2018 May Uniform Election Services Contract between Hidalgo County and the City of AGUA Special Utility District for their election to held on May 5, 2018. 3. Approval of the 2018 May Uniform Election Services Contract between Hidalgo County and Sharyland Independent School District for their election to held on May 5, 2018. 4. Approval of the 2018 May Uniform Election Services Contract between Hidalgo County and South Texas College for their election to held on May 5, 2018.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-64478 Requesting authority to advertise with approval of RFB procurement packet (i.e., specifications/requirements, legal notice draft service contract etc.,) as attached hereto for: Hidalgo County RFB 2018-135-05-02-YZV-"Demolition Services for Existing HC Structures" subject to legal counsel [HC-DA/Civil] final review as to form with authority to re-advertise if an when applicable or necessary. B. Pct. 1 1. AI-64465 Pct. 1 is requesting acceptance and approval of Executive Summary Report Document presented by Ergonomic Transportation Solutions, Inc. [ETSI] as subcontracted by L & G [R-AI #61224 CC 8/22/17] under contract #C-17-103-05-30 [WA #1] to conduct Speed Zone Studies along multiple roadway corridors within the precinct with recommendations for proper speed zone modifications that would enhance safety and mobility [this report/deliverable presents the analysis to determine such speed limit zones.] The following tasks are presented in this report: Collect spot speed data during off peak hours Conduct trial runs Observe existing traffic operations Collect available accident records Identify Sight Distance restrictions Identify existing posted speed limits Present recommended speed limit zones The 19 roadway corridors were each divided in logical zones based on adjacent developments and cross street or driveway spacing. 2. AI-64477 Discussion, consideration and action on final negotiated AIA Document form B-133- 2014 Agreement between Hidalgo County [Owner] and Alvarado [Architect] for the design and construction of Pct. #1's Sunset Park Operations Facility subject to legal counsel's final review and approval as to form. C. Pct. 2 1. AI-64518 a. Approve an order exempting from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional appraisal services for "ON CALL" Precinct No. 2 Projects; Firm The Real Estate Center Southmost Realty Leonel Garza Jr. & Associates, LLC. Total Scores 94 95 97 Ranking c. Authority for the Purchasing Department to negotiate a professional appraisal services agreement commencing with the No. 1 ranked firm of ___________________________ for professional appraisal services for "ON CALL" Precinct No. 2 Projects. 2. AI-64508 A. Requesting approval of Work Authorization No. 3 (with an estimated cost of $45,572.88) as submitted by project engineer, B2Z Engineering LLC, to provide right of way mapping services for Precinct 2 Military Hwy Ext Project, through Contract #C- 17-182-06-13; B. Pursuant to contract with B2Z Engineering, (Article 14) C-17-182-06-13, a request for approval by engineer to permit the subcontracting of R.O.W. Surveying Services, LLC. to provide right of way mapping services for the Pct 2 Military Highway Extension Road Project 3. AI-64503 A. Requesting approval of Supplemental Agreement No. 1 for services under Work Authorization No. 1, Contract No. C-17-194-08-08 for B2Z Engineering, LLC, resulting in an estimated cost increase of $59,683.72 for the Pct #2 Las Milpas Park Youth Facility Project. B. Pursuant to contract with B2Z Engineering, (Article 14) C-17-194-08-08, a request for approval by engineer to permit the subcontracting of Solorio, Inc. and Trinity MEP Engineering, LLC to provide structural and MEP engineering services for the Pct 2 Las Milpas Park Youth Facility Project. D. Pct. 4 1. AI-64489 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service; B. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County’s approved “pool” of Architectural services providers for "On Call" architectural services for [Repairs, Renovations/Remodeling, Additions/Alterations and/or Building Review/Assessment Related Services ] on a "per project basis" for County-owned Buildings/Structures located in Pct. #4: Firm Milnet Gignac The Warren Group Total Scores 93 95 97 Ranking C. Authority for the Purchasing Department to negotiate a professional services agreement with the No.1 ranked firm ____________________________ for Architectural Services described and detailed herein. 2. AI-64459 Requesting approval of Work Authorization #3 in the amount of $ 214,961.94 under the current "on call" agreement with B2Z Engineering, LLC (C-17-243-09-05) for the provision of "engineering services" for: Environmental, Public Involvement, Schematic, Hydrologic, Pavement Design, PS&E, Utilities Services, Uncontrolled Mapping & Office Surveys for: "Hinojosa Road" located in Hidalgo County Precinct 4. E. IT Department: 1. AI-64404 Requesting authorization for Chief Information Officer, Renán Ramirez, to execute Change Order #2 to accept the proposed implementation and clarify the workflow previously detailed in the Scope of Work for the project titled: Laserfiche Software Solution [aka, paperless purchase orders], approved through CC on 11/28/2017 through AI-62633. F. Sheriff's Office 1. AI-64427 Requesting authority to reject bids received for the Drug and Alcohol Testing Services thru RFB: 2018-042-03-14-FAZ, and that the project be re-advertised at a later date with revised specifications as requested by the Sheriff's Office. 2. AI-64046 A. Requesting approval to purchase (38) vehicles for the Hidalgo County Sheriff's Office through the County's membership/participation with Lake Country Chevrolet- Goodbuy 18-18 8F00 for a total amount $ 998,404.00 of which includes delivery and a one-time order processing charge.
Open Forum
21. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. AI-64514 Pending/potential litigation - matters pertaining to the administration of the 2020 United States Census D. AI-64509 EEOC Charge No. 451-2017-00801; Agnete Antons v. County of Hidalgo E. AI-64511 EEOC Charge No. 451-2018-00616; Sandra Garza v. County of Hidalgo F. AI-64456 Cause No. 7:18-MC-00579; Micah Gary Joel Rolph v Rio Grande City CISD, et al G. AI-64472 Claim of Maria Duran 22. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295) 23. AI-64524 Discussion and possible action for authority to explore all possible legal and political remedies to eliminate the proposed question concerning citizenship - 2020 United States Census
24. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-64516 Pending/potential litigation - matters pertaining to the administration of the 2020 United States Census D. AI-64510 EEOC Charge No. 451-2017-00801; Agnete Antons v. County of Hidalgo E. AI-64512 EEOC Charge No. 451-2018-00616; Sandra Garza v. County of Hidalgo F. AI-64457 Cause No. 7:18-MC-00579; Micah Gary Joel Rolph v Rio Grande City CISD, et al G. AI-64473 Claim of Maria Duran 27. Adjourn