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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
April 10, 2018
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   County Judge's Office:
 
A. 64348   Resolution opposing inclusion of citizenship question to the Census Questionnaire.
 
6.   District Attorney's Office:
 
A. 64306   Proclamation declaring April 8 -14, 2018, as National Crime Victims’ Rights Week.
 
7.   Executive Office:
 
A.   Presentation for discussion of the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
B. 64358   Approval to accept settlement check from Pronto Insurance Company in the amount of $924.05 to settle auto accident with County vehicle. (Safety Division)
 
C. 64349   Approval to accept settlement check from Auto Club County Mutual Insurance Company in the amount of $712.50 to settle auto accident with County vehicle. (Sheriff Office)
 
8.   Human Resources:
 
A. 64373   1. Approval to reinstate the Hidalgo County Classification and Compensation Plan (CCP) suspended on November 20, 2012 (AI-35333).
2. Approval of Hidalgo County Classification and Compensation Plan Policies and Procedures pending approval of the Civil Service Commission.
3. Approval of the (CCP) Plan Salary Table (Revised August 14, 2017).
4. Approval of the (CCP) Plan Classified Positions List including assigned pay grades and related job descriptions.
5. Approval of the Classification and Compensation Plan revised Salary Schedules effective 04/30/2018.
6. Approval of transfers.
7. Approval to submit plan revisions to the Civil Service Commission.
 
B.   Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
 
C. 64289   Elections (1100):
1. Approval of the following personnel actions, effective 4/30/2018:
Action Dept./ Prg. Slot # Current Position Title Proposed Position Title
Position Title Change 130-001 0137 Field Service Specialist II Elections Data Specialist
 
D. 64340   Precinct #2 - Parks (1100):
1. Approval to create the following part-time temporary positions not to exceed 12 weeks, effective May 29, 2018 through August 13, 2018:
Action Dept./Program Position Title Slot # Budgeted Salary/Hourly Rate
Create 122-008 Head Lifeguard T047 $6,480.00/yr - $15.00/hr
Create 122-008 Lifeguard T048 $5,184.00/yr - $12.00/hr
Create 122-008 Lifeguard T049 $5,184.00/yr - $12.00/hr
Create 122-008 Lifeguard T050 $5,184.00/yr - $12.00/hr
Create 122-008 Attendant T051 $5,184.00/yr - $12.00/hr
Create 122-008 Attendant T052 $5,184.00/yr - $12.00/hr
 
E. 64382   Countywide Mechanic Shop (1200):
Approval of the following personnel actions, effective effective next full pay period of 4/30/2018:
Action Dept./ Prg. Slot# Position Title Current Budgeted Salary Proposed Budgeted Salary Net Change
Delete 122-004 0006 Mechanic II $33,095.00 $0.00 ($33,095.00)
Delete 122-004 0008 Truck Driver III $31,140.00 $0.00 ($31,140.00)
Delete 122-004 0012 Mechanic III $38,480.00 $0.00 ($38,480.00)
Create 122-004 0013 Mechanic IV $0.00 $46,624.00 $46,624.00
Create 122-004 0014 Mechanic IV $0.00 $46,624.00 $46,624.00
Net Change ($9,467.00)
 
9.   Health & Human Services Department:
 
A.   Health Care Funding District:
 
1.   Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
 
B.   Indigent Health Care Program:
 
1.  
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
 
10.   Adult Probation:
 
A. 64302   Residential Substance Abuse Treatment - (RSAT) (1289):
1. Approval to accept additional funds for the RSAT grant from the Office of Governor (Criminal Justice Division) in the amount of $44,526.28 for the grant period of 10/1/17 thru 9/30/18.
2. Approval of certification of revenues as approved by the County Auditor's Office for the RSAT Grant.
3. Approval of appropriation of additional funds in the amount of $33,394.71 and the cash match of $11,131.57 for a total of $44,526.28.
 
11.   Precinct #2 - Comm. Cantu:
 
A. 64367   Requesting authorization to approve and execute the Right of Way Easement Agreement for Utility Access submitted to Hidalgo County (Pct 2) by North Alamo Water Supply Corporation.
 
B. 64365   Requesting approval to accept a donation of salvaged materials from TxDOT to repair and replace a damaged metal beam guard fence for a bridge located on Moore Rd (approximately 800' West of South Nebraska Ave).
 
C. 64394   Requesting approval to accept a donation of a Little Free Library with books from Girl Scout Troop 430.
 
12.   Precinct #4 - Comm. Palacios:
 
A. 64341   1. Acceptance of resignation from Matiana Gonzalez-Wright , Board Member of Tropical Texas Behavioral Health Board
2. Appointment of Board Member, Arden Dingle to the Tropical Texas Behavioral Health Board
 
13.   Budget & Management:
 
A.   Budget Appropriations:
 
1. 64374   Co Wide Adm (1100):
Approval to deobligate cash match funds from Health Department Grants (Fund 1293) and appropriate into Co Wide Adm-Contingency (Fund 1100) in the amount of $30,210.00.
 
2. 64375   Co Wide Adm (1100):
Approval to deobligate cash match funds from Fund 1286 and appropriate into Co Wide Adm-Contingency in the amount of $2,516.00.
 
3. 64312   Pct 1 ICA Monte Alto ISD (1200):
A. Approval of certification of revenues as certified by the County Auditor for revenues received from Monte Alto ISD for parking lot overlay.
B. Approval of 2018 appropriation of funds into Pct.1 Monte Alto ISD ICA account in the amount of $46,531.78
 
4. 64368   Special Revenue & Internal Service Funds:
Approval of 2018 appropriation of funds to fund various PO rollovers.
 
14.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 64379   A. Acceptance of the sole response received to deemed as "Qualified" for award for "Expansion of Title Company Services Pool" (as listed in the RFP Acceptance Sheet attached hereto) and approval of the contract for RFP 2018-079-03-28-YZV;

B. Approval of Contract with Sierra Title of Hidalgo County, Inc., in connection to the 2018 Expansion of Pool for "Title Company Services" for Hidalgo County with compliance of HB 1295.
 
2. 64304  
Presentation for consideration, acceptance and approval of the “Expansion of Professional Services Pool” (as listed on the RFQ Acceptance Sheets attached hereto) of pre-qualified firms submitting Statements of Qualifications for ranking on an “As Needed Basis” per project by all County Departments and/or applicable Programs requiring said services as set forth in the requirements stated in the County’s Request for Qualifications packet for the following listed Professional Services:
A. "Expansion of Architectural Services” - (RFQ No. 2018-007A-03-28-RFV) net gain 2 new firms, total 14 Firms;
B. “Expansion of Engineering Services” - (RFQ No. 2018-008A-03-28-LHS) net gain 5 firms new, total 40 Firms;
C. “Expansion of Geo Technical & Construction Materials Testing Services” - (RFQ No. 2018-009A-03-28-YSS) net gain 1 new firm, total 7 Firms;
D. “Expansion of Construction Management Services” - (RFQ No. 2018-010A-03-28-HGO) net gain 1 new firm, total 20 Firms.
 
B.   Pct. 2
 
1. 64369  
Requesting approval to purchase (1) 2018 Gomaco GT-3600 Curb and Gutter Machine through the County's membership/participation with TASB-Buyboard Cooperative Purchasing Program's awarded vendor Closner Equipment Company, Inc.(Contract# 515-16 Exp:11.30.19) through Requisition #00369939 in the amount of $278,400.00 and subject to compliance with all required/statutory documentation.
 
C.   Pct. 4
 
1. 64401  
Requesting approval of Work Authorization #2 in the amount of $ 299,967.31 under the current "on call" agreement with B2Z Engineering, LLC (C-17-243-09-05) for the provision of "engineering services" for: Environmental, Public Involvement, Schematic, Hydrologic, Pavement Design, PS&E, and Utilities for "Seminary Road (Hidalgo County Line to Sandpiper)" located in Hidalgo County Precinct 4.
 
2. 64357  
Requesting approval for payment of claims (7 invoices) to Matheson Tri-Gas, Inc., totaling $404.34, with authority of County Treasurer to issue payment after review and auditing procedures are completed by County Auditor
 
D.   Colonia Access Program Pct. 4
 
1. 64354  
a. Acceptance/Approval of a "professional engineering" services project specific agreement with SAMES, Inc. for the provisions of a (TxDOT-BCAP Round III) Project: "Ware Country Subdivision" located within Hidalgo County Precinct No.4.
b. Approval of Work Authorization No. 1 in connection to project specific agreement # C-CAP-18-034-04-10 with a proposed fee of $ 6,834.11 with SAMES, Inc. to provide Plans, Specifications and Estimate and Construction Inspection for: (TxDOT-BCAP Round III) Project: "Ware Country Subdivision" located within Hidalgo County Precinct No.4.
c. Acceptance/Approval of a "professional engineering" services project specific agreement with QUINTANILLA, HEADLEY & ASSOCIATES, INC. for the provisions of a (TxDOT-BCAP Round III) Project--"Green Valley Development Subdivision" located within Hidalgo County Precinct No.4.
d. Approval of Work Authorization No. 1 in connection to agreement # C-CAP-18-035-04-10 with a proposed fee of $10,700.00 with QUINTANILLA, HEADLEY & ASSOCIATES, INC. to provide Plans, Specifications and Estimate and Construction Inspection for: (TxDOT-BCAP Round III) Project: "Green Valley Development Subdivision" located within Hidalgo County Precinct No.4.
 
15.   Open Forum
 
16.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Pending and/or potential litigation
1. 2020 Census
 
C. 64346   Cause #CCD-0402-F; State of Texas and Hidalgo County, Texas v. Marcos F. Lopez & Maria Olga Lopez, et al
 
D. 64350   Claim of Carlos De La Cruz
 
17.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
18.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
1.  2020 Census
 
C. 64347   Cause #CCD-0402-F; State of Texas and Hidalgo County, Texas v. Marcos F. Lopez & Maria Olga Lopez, et al
 
D. 64351   Claim of Carlos De La Cruz
 
19.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
20.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
21.   Adjourn
 

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