1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 64299 Requesting acceptance and approval of Donation Deed from G & M Real Estate Co. as it relates to Las Arboledas de Hidalgo Phase II Subdivision. 6. 64310 CIP 133 Budget: 365-Rural Drainage Development Pct.1 A. Certificate of Substantial Completion from Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-17-015-04-18 Mile 13 1/2 N Rd & FM 1015 Area Drainage Improvement Phase 2&3. B. Certificate of Construction Completion from Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-17-015-04-18 Mile 13 1/2 N Rd & FM 1015 Area Drainage Improvement Phase 2&3. C. Application for Payment No. 6 in the amount of $13,160.57 from Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-17-015-04-18 Mile 13 1/2 N Rd & FM 1015 Area Drainage Improvement Phase 2&3. D. Application for Payment No. 7 in the amount of $5,063.44 from Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-17-015-04-18 Mile 13 1/2 N Rd & FM 1015 Area Drainage Improvement Phase 2&3. E. Application for Payment No. 8 in the amount of $53,015.21 from Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-17-015-04-18 Mile 13 1/2 N Rd & FM 1015 Area Drainage Improvement Phase 2&3. Project Engineer: Craig Gonzalez, P.E.-Urban Infrastructure Group, Inc. PO#632014 7. 64313 CIP 130 Budget: 050-Cesar Chavez Ph.2 Ditch A. Request approval to issue payment on award of special commissioners pertaining to condemnation proceedings for Cause No.CCD-0427-H Parcel No. 17-Pct.1 Fee Simple Right of Way. B. Approval to issue payment on three(3)Special Commissioners fees related to Cause No.CCD- 0427-H as noted on Item A above. CIP 130 Budget: 050-Cesar Chavez Phase 2. Ditch C. Request approval to issue payment on award of special commissioners pertaining to condemnation proceedings for Cause No.CCD-0425-D Parcel No. 12-Pct.1-Fee Simple Right of Way. D. Approval to issue payment on three(3)Special Commissioners fees related to Cause No.CCD- 0431-H as noted on Item C above. 8. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 9. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 10. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 11. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 12. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
A. AI-64297 Proclamation Declaring April 16-19, 2018 as "Week Of The Young Child" B. AI-64175 Discussion/Approval of Request to Enter into Memorandum of Understanding (MOU) for Special Services between Hidalgo County Head Start Program and the Following School Districts: 1. Edcouch-Elsa ISD 2. Edinburg CISD 3. Hidalgo ISD 4. La Joya ISD 5. McAllen ISD 6. Mercedes ISD 7. Mission CISD 8. PSJA ISD 9. Sharyland ISD 10. Valley View ISD 11. Weslaco ISD
1. 64330 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 64333 Presentation of Fund Information Report 3. 2018 Intradepartmental Transfers: A. 64324 2018 - Pct 2 Parks (1100) B. 64321 2018 - Constable Pct. 2 (1100) C. 64317 2018 - Constable Pct. 5 (1100) D. 64270 2018 - Health & Human Services Dept. / PHEP (1293) E. 64268 2018 - Health & Human Services Dept. / ZIKA CMM (1293) F. 64267 2018 - Health & Human Services Dept./ ZIKA HRSA (1293) G. 64286 2018 - Pct. 1 R&B (1200) H. 64283 2018 - Pct. 1 Sanitation (1100) I. 64316 2018 - Pct. 4 Parks (1100) J. 64320 2018 - Pct.4 (1100) K. 64099 2018 - Pct. 4 Admin (1200) 4. 2018 Interdepartmental Transfers: A. 64285 Pct. #1 (1100): Approval of 2018 interdepartmental transfer from Sanitation (001) to CRC (050) in the amount of $ 1,000.00 B. 64305 Pct 2 Adm (1200): Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint. to Pct 2 Adm. in the amount of $2,000.00 to fund operating expenditures. C. 64311 TXDOT-Pct 2 Dicker Rd(23rd-Jackson) Prj (1315): Approval of 2018 interdepartmental transfer from TxDOT-Pct 2 Nolana Loop(FM1426-FM907) Prj, program no. 136, to TxDOT-Pct 2 Dicker Rd(23rd-Jackson Rd) Prj, program no. 062, in the amount of $148,913.00 to fund project expenditures. 5. Planning Department: A. 64294 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Executive Office: A. 64279 Approval of Right of Way Permits: 1. North Alamo Water Supply Corporation: Weslaco, TX; PCT.1 2. Sharyland Water Supply Corporation: Mission, TX; PCT.3 7. Membership Dues/Certifications: A. 64198 Constable Pct. 1 (1100): Requesting approval of the 2018 National Narcotic Detector Dog Association, Inc annual membership and Certification dues in the amount of $55.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. 8. Headstart: A. 64177 Approval of Monthly Children's Applications Reports: 2017-2018 and 2018-2019 B. 64178 Approval of Monthly Texas Department of Agriculture Meals and Snacks Report: February 2018 C. 64179 Approval of Monthly Special Services Report: February 2018 D. 64180 Approval of Monthly Average Daily Attendance (ADA) Report: February 2018 F. 64176 Approval of Monthly Financial Report: February 2018 9. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 64322 EMERGENCY MANAGEMENT: Approval of a Correction to original R/AI#61091 [CC 08-22-17] to reflect the replacement with an Apple IPad Mini 4 SG 129 gb at a price of $379.99 as original item [Apple IPad 32 gb] was returned with supporting documentation attached herein. B. 64229 Requesting approval of payment of Invoice #64-8 (FINAL) in the amount of $3,206.00 submitted by project engineer, Cruz- Hogan Consultants Inc., for engineering services provided under Contract C-15-424-01-19 (WA#1), for Pct 2 Plena Vista Subdivision Road and Drainage Improvement project. C. 64287 Acceptance and approval to exercise the County's option to extend the final one (1) year renewal allowed as per contract E- 17-107-05-16-[under the same rates, terms and conditions] with "Arbitrage Compliance Specialist" for the provision of Arbitrage Calculation Services. D. 64300 Acceptance and approval of invoice # 10531 submitted by Halff Associates, Inc. for WA03 J.R. "Milo" Ponce Memorial Park. P.O. 759817 in the amount of $7,269.25. E. 63903 Acceptance and approval to exercise the County’s option to extend the final one (1) year renewal allowed in contract #E-17- 105-03-21 under the same rates, terms and conditions with Richard Cohrs for the provision of “Lease of Parcel for Citizen Collection Site-Donna” (in Pct. No. 1) effective April 19, 2018 to April 18, 2019. F. 64257 Requesting authority to continue the Sole Source of Conduent Government Systems, LLC through Hidalgo County's Amendment #6 to the Product Support & Enhancement Agreement as well as the continuation of all future upgrades, software, maintenance, equipment and any applicable related services with said declaration to remain in effect unless revoked by the Hidalgo County Commissioners Court for the District Clerk's current Jury system with authority for County Judge to sign required documents. G. 64275 Pursuant to Hidalgo County's Exiting Elected Official Policy, requesting approval to process REQ# 369321 into a Purchase Order to Pavement Markings Inc. in the amount of $5,452.00. H. 64258 Approval to exercise the County's option to extend the second [of ten/1 yr. options possible] under contract #E-17-126-05- 02 with The Geo Group, Inc. for Placement, Housing, Detention & Supervision of Hidalgo County Inmates for Hidalgo County Sheriff's Office under the same rates, terms & conditions. I. 64245 Authority to exercise the option to renew current contract for an additional one (1) year term, as stated, for "Lease and/or Service of Portable Toilets" for Hidalgo County, under the same rates, terms and conditions with Anrige, Inc., dba, A Clean Portoco E-2018-126-04-03 effective April 18, 2018 through April 17, 2019, subject to compliance with HB1295. J. 64200 Requesting authority to exercise the option to renew current contract for an additional one (1) year term [as permitted under the current agreement] for: "Type D Hot Mix Asphalt-Limestone-Only", on an "as needed basis" for Hidalgo County, under
County Judge's Office: A. AI-64216 Proclamation declaring April as Child Abuse Prevention Month.
District Attorney's Office: A. AI-64277 Hidalgo County DA's Office - Region 3-Border Prosecution Unit (BPU) Grant (1281): Approval to submit a BPU Grant #2537807 budget adjustment to the Office of the Governor (OOG).
District Clerk - Laura Hinojosa: A. AI-64195 1. Public hearing regarding the District Court Records Archive Preservation & Restoration Plan, in accordance with Texas Government Code §51.305(f). 2. Discussion, consideration, & approval of the District Court Records Archive Preservation & Restoration Plan, pursuant to Texas Government Code §51.305. 3. Approval of 2018 appropriation of funds for the District Clerk Record Archive in the amount of $165,000 to fund archival imaging & indexing of case files.
Constable Pct. #1: A. AI-64196 Discussion, consideration, and approval to appoint Ruben De Leon as Reserve Deputy Constable by Constable Celestino Avila Jr, Constable Pct. 1 in accordance with Texas Local Government Code Section 86.012
Constable Pct. #3: A. AI-64218 Constable Pct. 3 LEOSE (1220) 1. Approval of certification of revenues by County Auditor in the amount of $1,610.04 for the Constable Pct. 3 2018 LEOSE funds. 2. Approval of appropriation of the Constable Pct. 3 2018 LEOSE funds in the amount of $1,610.04. 3. Approval of appropriation of funds from Constable Pct. 3 LEOSE unreserved fund balance of $200.77.
A. AI-64193 Requesting approval of claim for the following, with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice# Invoice Date Amount Location Lone Star National Bank 8.29.2017 8/29/2017 624.96 1902 Joe Stevens, Weslaco 722 N Breyfogle, Mission 2804 S Bus Hwy 281, Edinburg
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI-64295 Approval to accept settlement check from State Farm Insurance Company in the amount of $2,493.50 to settle auto accident with County vehicle. (Precinct 3)
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. AI-64271 Sheriff (1100): 1. Approval of the following personnel actions, effective next full pay period 4/16/2018: Action Dept./ Prg. Slot# Position Title Current Allowance Proposed Allowance Net Change Delete Clothing Allowance 280-001 0122 Deputy Sheriff $500.00 $0.00 ($500.00) Add Clothing Allowance 280-001 0176 Senior Deputy Sheriff Step III $0.00 $500.00 $500.00 Total $0.00
Urban County: A. AI-64292 Proclamation declaring April 2nd – April 6th as CDBG Week. B. AI-64293 Proclamation declaring April 2018 Fair Housing Month C. AI-64301 Requesting authorization to cancel an existing engineering contract with Quintanilla, Headley and Associates, Inc. and liquidate purchase order number 9461 in the amount of $59,390.00 for a Water/Sewer Improvements to SH 495 within the City of Alamo. The subject project was no longer eligible under the census tract and block group. D. AI-64309 Subject to Compliance with HB 1295, when and if Applicable, The Hidalgo County Urban County Program (UCP) is requesting consideration and action to award and enter into a construction contract with Saenz Brothers Construction, LLC in the amount of $516,450.00 (Five hundred sixteen thousand four hundred fifty dollars and no cents) for the Hidalgo County CEDAP Contract No. 7217005 Project No. 6545-58-6591-5000-ET for First-Time Sewer Connection. Pending Legal approval and receipt of Performance Bond.
Health & Human Services Department: A. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures B. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Facilities Management: A. AI-64174 Requesting approval for payment of following claim, with authority of County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: VENDOR INVOICE NO. INVOICE DATE AMOUNT PRIOR PO NO. Matheson Tri-Gas Inc. 16593271 11-30-2017 $112.50 754485
Community Service Agency: A. AI-64239 Discussion, consideration, and action for approval to accept amendment No. 6 to the FY 2017 Comprehensive Energy Assistance Program (CEAP) contract number 58170002587 with the Texas Department of Housing and Community Affairs, with authorization for Jaime Longoria to electronically sign document. B. AI-64260 Discussion, consideration, and authorization for Community Service Agency to submit application for the 2018 Foster Grandparents Program (FGP) in the amount of $242,447 and 2018 Senior Companion Program in the amount of $427,478 to the Corporation for National and Community Service. Grant submission deadline April 26, 2018. C. AI-64265 Discussion, consideration, and authorization for Community Service Agency to apply for the Superior HealthPlan Grant Program in the amount of $5,000 that is focused in promoting the health and well-being of the communities we serve. D. AI-64238 Requesting approval of the FY 2018 Community Services Block Grant Program (CSBG) Contract #61180002912 with Texas Department of Housing and Community Affairs in the amount of $21,558.00 and authorization for Jaime Longoria, Executive Director, to electronically sign documents.
WIC: A. AI-64315 Requesting approval to replace "Exhibit A" as an attachment to AI-63760 from CC 02/27/2018 due to incorrect asset description/ value, with corrected list attached as "Exhibit A-1"
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Pct. 2 1. AI-64273 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service; B. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County’s approved “pool” of Architectural services providers for Pct. 2 North san Juan Park Swimming Pool - Project - Precinct No. 2: Firms GoERO International LLC DBA ERO Architects Rike Ogden Figueroa Allex Architects, Inc. Nassri-Warren Group Architects, Inc. DBA The Warren Group Architects, Inc. Total Scores 96 97 98 Ranking C. Authority for the Purchasing Department to negotiate a professional engineering services agreement with the No.1 ranked firm ____________________________ for Architectural Services for: Project Specific: North San Juan Park Swimming Pool Project in Hidalgo County Precinct No. 2; . 2. AI-64314 Accept and approve Work Authorization No. 2 (with an estimated cost of $148,913.00) as submitted by project engineer, L&G Consulting Engineers, to provide environmental services for the Pct 2 Dicker Road Project through Contract # C-17-137-05-16. B. Pct. 4 1. AI-64318 Acceptance and approval of Change Order No. 6 to [deduction from contract sum] under agreement # C-16-145A-07-19 with RG Enterprises, LLC dba G&G Construction (reviewed/recommended by project architect Mata-Garcia Architects, LLP) for: Precinct 4- "Landscape/Structural and Irrigation Construction for the San Carlos CRC Project". 2. AI-64319 Requesting approval of a Professional Services Agreement #C-18-130-04-03 with HALFF ASSOCIATES, INC. for the purposes of (on call) "engineering services" for: “Road and Bridge, C.I.P. and other Projects in General" located within Hidalgo County Precinct No. 4, (subject on-going legal review and approval). 3. AI-64303 Requesting approval to rescind action taken on 1/16/18 on AI #63248 regarding Agreement between Hidalgo County and North Alamo Water Supply Corporation for the Application and Service Agreement for permanent Water Meter at Milo Ponce Park. C. Colonia Access Program Pct. 4 1. AI-64298 a. Acceptance/Approval of a "professional engineering" services agreement with Millennium Engineering Group, Inc. for the provisions of "Geo Technical / Construction Material Testing Services" for: (BCAP Round III) Project: "Green Valley Development Subdivision" located within Hidalgo County Precinct No.4. b. Approval of Work Authorization No. 1 in connection to agreement # C-CAP-18-054-04-03 with a proposed fee of $ 3,279.00 with Millennium Engineering Group, Inc. to provide Plans, Specifications and Estimate and Construction Inspection for: (BCAP Round III) Project: "Green Valley Development Subdivision" located within Hidalgo County Precinct No.4. c. Acceptance/Approval of a "professional engineering" services agreement with Terracon Consultants, Inc. for the provisions of "Geo Technical / Construction Material Testing Services" for: (BCAP Round III) Project: "Ware Country Subdivision" located within Hidalgo County Precinct No.4. d. Approval of Work Authorization No. 1 in connection to agreement # C-CAP-18-053-04-03 with a proposed fee of $ 2,166.50 with Terracon Consultants, Inc. to provide Plans, Specifications and Estimate and Construction Inspection for: (BCAP Round III) Project: "Ware Country Subdivision" located within Hidalgo County Precinct No.4.
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. AI-64291 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Badafi. 22. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-64290 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Badafi. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 64299 Requesting acceptance and approval of Donation Deed from G & M Real Estate Co. as it relates to Las Arboledas de Hidalgo Phase II Subdivision. 6. 64310 CIP 133 Budget: 365-Rural Drainage Development Pct.1 A. Certificate of Substantial Completion from Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-17-015-04-18 Mile 13 1/2 N Rd & FM 1015 Area Drainage Improvement Phase 2&3. B. Certificate of Construction Completion from Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-17-015-04-18 Mile 13 1/2 N Rd & FM 1015 Area Drainage Improvement Phase 2&3. C. Application for Payment No. 6 in the amount of $13,160.57 from Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-17-015-04-18 Mile 13 1/2 N Rd & FM 1015 Area Drainage Improvement Phase 2&3. D. Application for Payment No. 7 in the amount of $5,063.44 from Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-17-015-04-18 Mile 13 1/2 N Rd & FM 1015 Area Drainage Improvement Phase 2&3. E. Application for Payment No. 8 in the amount of $53,015.21 from Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-17-015-04-18 Mile 13 1/2 N Rd & FM 1015 Area Drainage Improvement Phase 2&3. Project Engineer: Craig Gonzalez, P.E.-Urban Infrastructure Group, Inc. PO#632014 7. 64313 CIP 130 Budget: 050-Cesar Chavez Ph.2 Ditch A. Request approval to issue payment on award of special commissioners pertaining to condemnation proceedings for Cause No.CCD-0427-H Parcel No. 17-Pct.1 Fee Simple Right of Way. B. Approval to issue payment on three(3)Special Commissioners fees related to Cause No.CCD- 0427-H as noted on Item A above. CIP 130 Budget: 050-Cesar Chavez Phase 2. Ditch C. Request approval to issue payment on award of special commissioners pertaining to condemnation proceedings for Cause No.CCD-0425-D Parcel No. 12-Pct.1-Fee Simple Right of Way. D. Approval to issue payment on three(3)Special Commissioners fees related to Cause No.CCD- 0431-H as noted on Item C above. 8. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 9. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 10. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 11. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 12. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
A. AI-64297 Proclamation Declaring April 16-19, 2018 as "Week Of The Young Child" B. AI-64175 Discussion/Approval of Request to Enter into Memorandum of Understanding (MOU) for Special Services between Hidalgo County Head Start Program and the Following School Districts: 1. Edcouch-Elsa ISD 2. Edinburg CISD 3. Hidalgo ISD 4. La Joya ISD 5. McAllen ISD 6. Mercedes ISD 7. Mission CISD 8. PSJA ISD 9. Sharyland ISD 10. Valley View ISD 11. Weslaco ISD
1. 64330 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 64333 Presentation of Fund Information Report 3. 2018 Intradepartmental Transfers: A. 64324 2018 - Pct 2 Parks (1100) B. 64321 2018 - Constable Pct. 2 (1100) C. 64317 2018 - Constable Pct. 5 (1100) D. 64270 2018 - Health & Human Services Dept. / PHEP (1293) E. 64268 2018 - Health & Human Services Dept. / ZIKA CMM (1293) F. 64267 2018 - Health & Human Services Dept./ ZIKA HRSA (1293) G. 64286 2018 - Pct. 1 R&B (1200) H. 64283 2018 - Pct. 1 Sanitation (1100) I. 64316 2018 - Pct. 4 Parks (1100) J. 64320 2018 - Pct.4 (1100) K. 64099 2018 - Pct. 4 Admin (1200) 4. 2018 Interdepartmental Transfers: A. 64285 Pct. #1 (1100): Approval of 2018 interdepartmental transfer from Sanitation (001) to CRC (050) in the amount of $ 1,000.00 B. 64305 Pct 2 Adm (1200): Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint. to Pct 2 Adm. in the amount of $2,000.00 to fund operating expenditures. C. 64311 TXDOT-Pct 2 Dicker Rd(23rd-Jackson) Prj (1315): Approval of 2018 interdepartmental transfer from TxDOT-Pct 2 Nolana Loop(FM1426-FM907) Prj, program no. 136, to TxDOT-Pct 2 Dicker Rd(23rd-Jackson Rd) Prj, program no. 062, in the amount of $148,913.00 to fund project expenditures. 5. Planning Department: A. 64294 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Executive Office: A. 64279 Approval of Right of Way Permits: 1. North Alamo Water Supply Corporation: Weslaco, TX; PCT.1 2. Sharyland Water Supply Corporation: Mission, TX; PCT.3 7. Membership Dues/Certifications: A. 64198 Constable Pct. 1 (1100): Requesting approval of the 2018 National Narcotic Detector Dog Association, Inc annual membership and Certification dues in the amount of $55.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. 8. Headstart: A. 64177 Approval of Monthly Children's Applications Reports: 2017-2018 and 2018-2019 B. 64178 Approval of Monthly Texas Department of Agriculture Meals and Snacks Report: February 2018 C. 64179 Approval of Monthly Special Services Report: February 2018 D. 64180 Approval of Monthly Average Daily Attendance (ADA) Report: February 2018 F. 64176 Approval of Monthly Financial Report: February 2018 9. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 64322 EMERGENCY MANAGEMENT: Approval of a Correction to original R/AI#61091 [CC 08-22-17] to reflect the replacement with an Apple IPad Mini 4 SG 129 gb at a price of $379.99 as original item [Apple IPad 32 gb] was returned with supporting documentation attached herein. B. 64229 Requesting approval of payment of Invoice #64-8 (FINAL) in the amount of $3,206.00 submitted by project engineer, Cruz- Hogan Consultants Inc., for engineering services provided under Contract C-15-424-01-19 (WA#1), for Pct 2 Plena Vista Subdivision Road and Drainage Improvement project. C. 64287 Acceptance and approval to exercise the County's option to extend the final one (1) year renewal allowed as per contract E- 17-107-05-16-[under the same rates, terms and conditions] with "Arbitrage Compliance Specialist" for the provision of Arbitrage Calculation Services. D. 64300 Acceptance and approval of invoice # 10531 submitted by Halff Associates, Inc. for WA03 J.R. "Milo" Ponce Memorial Park. P.O. 759817 in the amount of $7,269.25. E. 63903 Acceptance and approval to exercise the County’s option to extend the final one (1) year renewal allowed in contract #E-17- 105-03-21 under the same rates, terms and conditions with Richard Cohrs for the provision of “Lease of Parcel for Citizen Collection Site-Donna” (in Pct. No. 1) effective April 19, 2018 to April 18, 2019. F. 64257 Requesting authority to continue the Sole Source of Conduent Government Systems, LLC through Hidalgo County's Amendment #6 to the Product Support & Enhancement Agreement as well as the continuation of all future upgrades, software, maintenance, equipment and any applicable related services with said declaration to remain in effect unless revoked by the Hidalgo County Commissioners Court for the District Clerk's current Jury system with authority for County Judge to sign required documents. G. 64275 Pursuant to Hidalgo County's Exiting Elected Official Policy, requesting approval to process REQ# 369321 into a Purchase Order to Pavement Markings Inc. in the amount of $5,452.00. H. 64258 Approval to exercise the County's option to extend the second [of ten/1 yr. options possible] under contract #E-17-126-05- 02 with The Geo Group, Inc. for Placement, Housing, Detention & Supervision of Hidalgo County Inmates for Hidalgo County Sheriff's Office under the same rates, terms & conditions. I. 64245 Authority to exercise the option to renew current contract for an additional one (1) year term, as stated, for "Lease and/or Service of Portable Toilets" for Hidalgo County, under the same rates, terms and conditions with Anrige, Inc., dba, A Clean Portoco E-2018-126-04-03 effective April 18, 2018 through April 17, 2019, subject to compliance with HB1295. J. 64200 Requesting authority to exercise the option to renew current contract for an additional one (1) year term [as permitted under the current agreement] for: "Type D Hot Mix Asphalt-Limestone-Only", on an "as needed basis" for Hidalgo County, under
County Judge's Office: A. AI-64216 Proclamation declaring April as Child Abuse Prevention Month.
District Attorney's Office: A. AI-64277 Hidalgo County DA's Office - Region 3-Border Prosecution Unit (BPU) Grant (1281): Approval to submit a BPU Grant #2537807 budget adjustment to the Office of the Governor (OOG).
District Clerk - Laura Hinojosa: A. AI-64195 1. Public hearing regarding the District Court Records Archive Preservation & Restoration Plan, in accordance with Texas Government Code §51.305(f). 2. Discussion, consideration, & approval of the District Court Records Archive Preservation & Restoration Plan, pursuant to Texas Government Code §51.305. 3. Approval of 2018 appropriation of funds for the District Clerk Record Archive in the amount of $165,000 to fund archival imaging & indexing of case files.
Constable Pct. #1: A. AI-64196 Discussion, consideration, and approval to appoint Ruben De Leon as Reserve Deputy Constable by Constable Celestino Avila Jr, Constable Pct. 1 in accordance with Texas Local Government Code Section 86.012
Constable Pct. #3: A. AI-64218 Constable Pct. 3 LEOSE (1220) 1. Approval of certification of revenues by County Auditor in the amount of $1,610.04 for the Constable Pct. 3 2018 LEOSE funds. 2. Approval of appropriation of the Constable Pct. 3 2018 LEOSE funds in the amount of $1,610.04. 3. Approval of appropriation of funds from Constable Pct. 3 LEOSE unreserved fund balance of $200.77.
A. AI-64193 Requesting approval of claim for the following, with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice# Invoice Date Amount Location Lone Star National Bank 8.29.2017 8/29/2017 624.96 1902 Joe Stevens, Weslaco 722 N Breyfogle, Mission 2804 S Bus Hwy 281, Edinburg
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI-64295 Approval to accept settlement check from State Farm Insurance Company in the amount of $2,493.50 to settle auto accident with County vehicle. (Precinct 3)
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. AI-64271 Sheriff (1100): 1. Approval of the following personnel actions, effective next full pay period 4/16/2018: Action Dept./ Prg. Slot# Position Title Current Allowance Proposed Allowance Net Change Delete Clothing Allowance 280-001 0122 Deputy Sheriff $500.00 $0.00 ($500.00) Add Clothing Allowance 280-001 0176 Senior Deputy Sheriff Step III $0.00 $500.00 $500.00 Total $0.00
Urban County: A. AI-64292 Proclamation declaring April 2nd – April 6th as CDBG Week. B. AI-64293 Proclamation declaring April 2018 Fair Housing Month C. AI-64301 Requesting authorization to cancel an existing engineering contract with Quintanilla, Headley and Associates, Inc. and liquidate purchase order number 9461 in the amount of $59,390.00 for a Water/Sewer Improvements to SH 495 within the City of Alamo. The subject project was no longer eligible under the census tract and block group. D. AI-64309 Subject to Compliance with HB 1295, when and if Applicable, The Hidalgo County Urban County Program (UCP) is requesting consideration and action to award and enter into a construction contract with Saenz Brothers Construction, LLC in the amount of $516,450.00 (Five hundred sixteen thousand four hundred fifty dollars and no cents) for the Hidalgo County CEDAP Contract No. 7217005 Project No. 6545-58-6591-5000-ET for First-Time Sewer Connection. Pending Legal approval and receipt of Performance Bond.
Health & Human Services Department: A. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures B. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Facilities Management: A. AI-64174 Requesting approval for payment of following claim, with authority of County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: VENDOR INVOICE NO. INVOICE DATE AMOUNT PRIOR PO NO. Matheson Tri-Gas Inc. 16593271 11-30-2017 $112.50 754485
Community Service Agency: A. AI-64239 Discussion, consideration, and action for approval to accept amendment No. 6 to the FY 2017 Comprehensive Energy Assistance Program (CEAP) contract number 58170002587 with the Texas Department of Housing and Community Affairs, with authorization for Jaime Longoria to electronically sign document. B. AI-64260 Discussion, consideration, and authorization for Community Service Agency to submit application for the 2018 Foster Grandparents Program (FGP) in the amount of $242,447 and 2018 Senior Companion Program in the amount of $427,478 to the Corporation for National and Community Service. Grant submission deadline April 26, 2018. C. AI-64265 Discussion, consideration, and authorization for Community Service Agency to apply for the Superior HealthPlan Grant Program in the amount of $5,000 that is focused in promoting the health and well-being of the communities we serve. D. AI-64238 Requesting approval of the FY 2018 Community Services Block Grant Program (CSBG) Contract #61180002912 with Texas Department of Housing and Community Affairs in the amount of $21,558.00 and authorization for Jaime Longoria, Executive Director, to electronically sign documents.
WIC: A. AI-64315 Requesting approval to replace "Exhibit A" as an attachment to AI-63760 from CC 02/27/2018 due to incorrect asset description/ value, with corrected list attached as "Exhibit A-1"
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Pct. 2 1. AI-64273 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service; B. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County’s approved “pool” of Architectural services providers for Pct. 2 North san Juan Park Swimming Pool - Project - Precinct No. 2: Firms GoERO International LLC DBA ERO Architects Rike Ogden Figueroa Allex Architects, Inc. Nassri-Warren Group Architects, Inc. DBA The Warren Group Architects, Inc. Total Scores 96 97 98 Ranking C. Authority for the Purchasing Department to negotiate a professional engineering services agreement with the No.1 ranked firm ____________________________ for Architectural Services for: Project Specific: North San Juan Park Swimming Pool Project in Hidalgo County Precinct No. 2; . 2. AI-64314 Accept and approve Work Authorization No. 2 (with an estimated cost of $148,913.00) as submitted by project engineer, L&G Consulting Engineers, to provide environmental services for the Pct 2 Dicker Road Project through Contract # C-17-137-05-16. B. Pct. 4 1. AI-64318 Acceptance and approval of Change Order No. 6 to [deduction from contract sum] under agreement # C-16-145A-07-19 with RG Enterprises, LLC dba G&G Construction (reviewed/recommended by project architect Mata-Garcia Architects, LLP) for: Precinct 4- "Landscape/Structural and Irrigation Construction for the San Carlos CRC Project". 2. AI-64319 Requesting approval of a Professional Services Agreement #C-18-130-04-03 with HALFF ASSOCIATES, INC. for the purposes of (on call) "engineering services" for: “Road and Bridge, C.I.P. and other Projects in General" located within Hidalgo County Precinct No. 4, (subject on-going legal review and approval). 3. AI-64303 Requesting approval to rescind action taken on 1/16/18 on AI #63248 regarding Agreement between Hidalgo County and North Alamo Water Supply Corporation for the Application and Service Agreement for permanent Water Meter at Milo Ponce Park. C. Colonia Access Program Pct. 4 1. AI-64298 a. Acceptance/Approval of a "professional engineering" services agreement with Millennium Engineering Group, Inc. for the provisions of "Geo Technical / Construction Material Testing Services" for: (BCAP Round III) Project: "Green Valley Development Subdivision" located within Hidalgo County Precinct No.4. b. Approval of Work Authorization No. 1 in connection to agreement # C-CAP-18-054-04-03 with a proposed fee of $ 3,279.00 with Millennium Engineering Group, Inc. to provide Plans, Specifications and Estimate and Construction Inspection for: (BCAP Round III) Project: "Green Valley Development Subdivision" located within Hidalgo County Precinct No.4. c. Acceptance/Approval of a "professional engineering" services agreement with Terracon Consultants, Inc. for the provisions of "Geo Technical / Construction Material Testing Services" for: (BCAP Round III) Project: "Ware Country Subdivision" located within Hidalgo County Precinct No.4. d. Approval of Work Authorization No. 1 in connection to agreement # C-CAP-18-053-04-03 with a proposed fee of $ 2,166.50 with Terracon Consultants, Inc. to provide Plans, Specifications and Estimate and Construction Inspection for: (BCAP Round III) Project: "Ware Country Subdivision" located within Hidalgo County Precinct No.4.
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. AI-64291 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Badafi. 22. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-64290 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Badafi. Adjourn