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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
March 20, 2018
9:30 A.M.

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

Roll Call

Pledge of Allegiance

Prayer

Approval of Consent Agenda

District Attorney's Office:

64094

Hidalgo County Forensics Center-Autopsy (1100)
Approval of Order Regulating Parking in the Parking Lot of the Hidalgo County Forensics Center Building and Providing for Towing and Storage of Unauthorized Parked Vehicles.

HIDTA - Task Force:

63993

HIDTA Task Force (1291):
Discussion, consideration and approval to submit the four (4) part SF424 Application Form related to the ONDCP High Intensity Drug Trafficking Areas Program FY 2018 (HIDTA) with authority for County Judge to sign required documentation. Application includes the following:
1. SF 424 General Application
2. SF 424A Budget Information Non Construction Programs
3. SF 424B Assurances Non-Construction Programs
4. SF 424 Lobbying Form

Constable Pct. #2:

64125

Constable Pct.2:
Discussion, consideration, and approval to appoint Mario Garcia, Jr. as Reserve Deputy Constable by Constable Martin N. Cantu, Constable Pct. 2 in accordance with Texas Local Government Code Section 86.012

Executive Office:

Presentation for discussion of the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting

64035

Requesting permission by the RGV Families & Friends of Murdered Children, Inc. to use the courthouse parking lot on April 8, 2018 (7:00am - 12:00pm) for the "2nd Annual Walk for Crime Victims & Survivors" event.

64085

Requesting permission by CASA of Hidalgo County, Inc. to use open forum area of the courthouse for 21st Annual Candlelight Vigil to be held on April 05, 2018 - (5:30 pm to 8:00 pm)

Human Resources:

Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed.

64156

Pct. 1 Administration (1200):
1. Discussion, consideration and approval of the following personnel actions, effective next full pay period of 03/26/2018 and ending as follows:

Action	Dept./ Prg.	Slot #	Proposed Position Title	Current Budgeted Amount	Proposed Budgeted Amount
Extend Temporary Full-Time Position (through 04/27/2018)	121-004	T034	Administrative Assistant I	$0.00	$2,042.00/yr. - $12.76/hr.
Extend Temporary Full-Time Position (through 12/28/2018)	121-004	T035	Administrative Assistant I	$0.00	$20,416.00/yr. - $12.76/hr.

2. Approval of intradepartmental transfer.

64151

Purchasing (1100):
Discussion, consideration and approval to delete the following vacant position, effective upon Commissioners Court approval:

Action	Slot#	Dept./Program	Position Title	Proposed Budgeted Salary
Delete	0018	160-001	Buyer II	<$40,281.00>

10.

Urban County:

64134

Hold a Public Hearing to consider public comments on the Method of Distribution for a total amount of $6,740,560.00 ($4,583,581.00 for Non-Housing and $2,156,179.00 for Housing) in Community Development Block Grant Disaster Recovery funding from the Texas General Land Office Community Development and Revitalization Program for housing and non-housing assistance.

64084

1. Urban County Program (UCP) is requesting Commissioner’s Court consideration and approval to appoint the UCP Executive Director as the Civil Rights/Section 504 Standards/Equal Opportunity/Fair Housing Officer to ensure compliance for the following:

Nondiscrimination requirements contained in the Department of Housing and Urban Development (HUD) and Texas General Land Office (GLO) regulations implementing Civil Rights, Section 504, Equal Opportunity and Fair Housing Officer(s) for the GLO/CDBG-DR Contract No. 18-271-000-A923

2. UCP is requesting Commissioner’s Court consideration and approval to appoint the UCP Executive Director as the Labor Standards Officer and Deputy Director Antonio Barco as an alternative to ensure compliance for the following:

The GLO regulations implementing Davis-Bacon Labor Standards for the GLO/CDBG-DR Contract No. 18-271-000-A923

3. UCP is requesting Commissioner’s Court consideration and approval to appoint the UCP Executive Director as the Section 3 Coordinator to ensure compliance for the following:

The GLO regulations implementing Section 3 requirements for the GLO/CDBG-DR Contract No. 18-271-000-A923

64132

Requesting authorization for Hidalgo County Judge to sign the IDIS OnLine Access Request with U.S. Department of Housing and Urban Development (HUD) on new forms and renewals on Urban County Director.

11.

Health & Human Services Department:

64120

Requesting approval of the Interlocal Cooperation Agreement between City of McAllen and Hidalgo County in connection with holding a joint event of the State of Texas Active Response to ZIKA II Binational conference for personnel who respond and provide services in cases of emergencies involving potential public calamities and further described and detailed in the ILA attached herein.

64121

Health Dept - ZIKA HRSA/ZIKA CMM (1293):
Requesting approval to submit grant renewal application to the Texas Department of State Health Services for the FY 19 Zika Health Care Services Program. The program period will be from July 1, 2018 to June 30, 2019 with a budget amount of $505,618.00.

Health Care Funding District:

Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures

Indigent Health Care Program:

Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures

12.

Adult Probation:

63964

Adult Probation - DWI (1289):
January 2018
1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $2,312.00
2. Approval of appropriation of the DWI program income (GPI) in the amount of $2,312.00

February 2018
1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $4,845.00
2. Approval of appropriation of the DWI program income (GPI) in the amount of $4,845.00

13.

Elections Administration:

64119

Resolution in Honor of Belinda Sagredo for achieving 30 years of dedicated and continuous service to Hidalgo County and Hidalgo County Elections Department.

Discussion on Election updates

14.

WIC:

64102

WIC Lactation Support Center Services (1292):
1. Requesting permission to apply for the FY19 DSHS Lactation Support Center Services Strategic-Expansion Program(LSCS-SEP) contract #2015-047694-002 Renewal for Hidalgo County Health and Human Services WIC Program, for the period of September 1, 2018 through August 31, 2019 with one option to renew contract based on availability of funding in the amount of $200,000.00.
2. Requesting approval to submit Form A-Face Page for the Lactation Support Center.

64150

WIC Program (1292):
Requesting approval to submit the FY 19 WIC Contractor Information Form for the the Hidalgo County WIC Program.

15.

Precinct #1 - Comm. Fuentes:

64146

1. Approval of Resolution in Recognition of High School Teacher of the Year Monica Sifuentes

2. Approval of Resolution in Recognition of Edcouch-Elsa ISD Mariachi Juvenil Azteca

16.

Precinct #2 - Comm. Cantu:

64167

Authority to rescind action taken by Commissioners Court on March 13, 2018 (AI#64080 & 64081- related to transfer of funds).

64166

1. Approval and acceptance for Commissioner Precinct No. 2, Eduardo Cantu, to sign the Notice of Intent (NOI) for Stormwater Discharges Associated with Construction Activity under TPDES General Permit Renewal(TXR150000) from Texas Commission on Environmental Quality(TCEQ) for the Regional Linear Park Project.
2. Requesting approval of payment in the amount of $325.00 to TCEQ for the renewal application fee and authority for the County Treasurer to issue check after review and auditing procedures are completed by the County Auditor.

64137

1. Authority to rescind action taken by Commissioners Court on March 6, 2018 Item 18.B. 2 only of AI#63982.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project regarding relocation of water and sewer appurtenances for the Regional Linear Park Project.

17.

Precinct #3 - Comm. Flores:

64172

1. Approval and acceptance for Commissioner Precinct No. 3, Joe M. Flores, to sign the Notice of Intent (NOI) for Stormwater Discharges Associated with Construction Activity under TPDES General Permit Renewal (TXR150000) from Texas Commission on Environmental Quality (TCEQ) for the La Joya Watershed Improvements-South Detention Basin.
2. Request approval of payment in the amount of $325.00 to TCEQ for the renewal application fee and authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.

18.

Precinct #4 - Comm. Palacios:

64170

1. Approval and acceptance for Commissioner Precinct No. 4, Joseph Palacios, to sign the Notice of Intent (NOI) for Stormwater Discharges Associated with Construction Activity under TPDES General Permit Renewal(TXR150000) from Texas Commission on Environmental Quality(TCEQ) for the 10th Street Extension Project.
2. Requesting approval of payment in the amount of $325.00 to TCEQ for the renewal application fee and authority for the County Treasurer to issue check after review and auditing procedures are completed by the County Auditor.

64118

Requesting approval to name a private road located approximately 505 feet East of Skinner Road to the North on FM 2812 as Aguinaga Service Road.

19.

Budget & Management:

64108

Discussion, consideration, and approval to amend the County Tobacco Use Policy (Sec. 7.224 of the Civil Service Manual and Sec. 9.59 of the County Personnel Policy Manual) in accordance with Department of State Health Services requirements.

Budget Appropriations:

64069

New Courthouse (1100):
1. Approval to undesignate the amount of $3,297.50 in the year 2017 from the New Courthouse Assigned Fund Balance.
2. Approval of 2018 unappropriation of funds from the New Courthouse in the amount of $3,297.50.

20.

Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).

64095

Requesting approval of revision [as recommended through HC-DA-Civil Section] to the currently approved/adopted Hidalgo County Purchasing Policy and Procedures by including modification to section 11.03.03(d) of part XI: Procurement Subject to Federal Funding, as reflected on the attached Hidalgo County Purchasing Policies & Procedures.

Hidalgo County

64123

Presentations for discussion, consideration and approval of the following items related to the design and construction of a New Hidalgo County Courthouse:

a. Schematic Design presentations by project architect, HDR Architecture, Inc. and project manager, Jacobs Project Management Company;

b. Acceptance and approval of the presented Schematic Design deliverables by project architect, HDR and supporting comments by Jacobs Project Management Company;

c. Requesting approval to issue the Notice to Proceed for the Design Development Phase to project architect, HDR including execution of document by County Judge and/or CC Designees [VSM].

63921

Presentation of bids received for the purpose of award to the responsible vendor Quest Diagnostics, Inc. submitting the lowest and best bid [meeting all specifications/requirements] and approval of contract document for project titled "Laboratory Services for Health and Human Services" through RFB No.: 2018-048-02-28-SGS.

IT Department

63758

Acceptance and approval of the Amendment to the End User License Agreement between Tyler Technologies, Inc. and Hidalgo County for the maintenance and support services.

Pct. 4

64164

A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service;

B. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County’s approved “pool” of Engineering Firms for "professional engineering services" for Project: Cesar Chavez Realignment (limits SH 107 - 1000 Ft.) in Hidalgo County Precinct No. 4;

ENGINEERING FIRMS:

Firms	L&G Engineers	Urban Infrastructure Group, Inc.	Hanson
Scores	98	96	94
Ranking

C. Authority for the Purchasing Department to negotiate a professional engineering services agreement with the No.1 ranked firm ____________________________ for Engineering Services for: Project Specific: Cesar Chavez Realignment (limits SH 107 - 1000 Ft.) in Hidalgo County Precinct No. 4; .

D. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service;

E. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County’s approved “pool” of Engineering Firms for the provision of "professional engineering services" for (On Call) "Engineering Services" for (R&B, C.I.P. and Other Projects in General) located in Hidalgo County Precinct 4;

ENGINEERING FIRMS:

Firms	HALFF ASSOCIATES, INC	LANDTECH, INC.	GONZALEZ DE LA GARZA
Score by Evaluator 1	96	94	90
Ranking by CC

F. Authority for the Purchasing Department to negotiate a professional engineering services agreement for (On Call) Engineering Services for (R&B, C.I.P. and Other Projects in General) located within Hidalgo County Precinct 4, with the No.1 ranked firm ____________________________ for Engineering Services.

64165

Pursuant to AIA Document A201- 2007/General Conditions, under Sections 14.3, 14.3.1 & 14.3.2, Suspension by the Owner under the Contract for the Construction of a Community Resource Center in San Carlos [located in Pct. #4], presentation for discussion, consideration and approval of claim(s)/re-imburseables submitted by contractor, Couric Enterprises, LLC for those expenses detailed in the attached as supporting documentation in the amount of $91,079.62.

64162

Approval of the following items for Synergy Builders of Texas for the Pct. 4- Recovery & Motor Pool Improvements Project, as submitted and recommended by project engineer, Trey Murray, PE- Halff Associates, Inc. for contract # C-17-067-03-21:

A. Application for Retainage release in the amount of $49,350.00;

B. Acceptance of Certificate of Construction Completion, reflecting the date of February 5, 2018.

Constables

64124

Constable Pct. 2:
Requesting authority to purchase one (1) 2018 Chevy Tahoe PPV 4x2 in the amount of $32,703.00 through HC's membership/participation with BuyBoard Contract (521-16 Exp.11.30.19) price includes delivery and cooperative fees.

Health & Human Services Dept.

63913

Approval to rescind action taken on August 8, 2017, for R-AI#61048 in relation to contract award to H-E-B Rxtra Advantage for County Indigent Health Care Level 2 Pilot Program - Online Pharmacy Services as the contract was unable to be executed and project is in the procurement process with modified packet.

Sheriff's Office

63861

Sheriff's Dept. requests the purchase of 372 bullet proof vests thru Buy-Board cooperative contract # 507-16 awarded vendor Gall, LLC. in the amount of $259,470.00.

21.

Open Forum

22.

Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:

Real Estate Acquisition

Pending and/or potential litigation

64126

C-3824-16-J; Raquel Ferrer Giron v. Hidalgo County, Texas

23.

A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)

24.

Open Session:

Real Estate Acquisition and appropriation for same

Pending and/or potential litigation

64127

C-3824-16-J; Raquel Ferrer Giron v. Hidalgo County, Texas

25.

Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed

26.

Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed

27.

Adjourn