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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
March 13, 2018
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   District Attorney's Office:
 
A. 63955   DA Autopsies (1100)
Requesting approval for payment of claim of two (2) invoices to Elite Transportation Services totaling $ 250.00, with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor
 
6.   Constable Pct. #2:
 
A. 64029   Constable Pct. 2 - TTBH VBLF (1285):
1. Approval to rescind action on AI-63729, CC Regular 02/27/18, Item 6.A. 1. & 2.
2. Approval to rescind action on AI-63929, CC Regular 03/06/18, Item 9. B. 1. & 2.
3. Requesting approval of amendment to Interlocal Agreement between Tropical Texas Behavioral Health and the County of Hidalgo, by and through the Office of Constable Pct. 2.
4. Authorization to pay overtime reimbursable under the Interlocal Agreement terms and conditions.
5. Authorization for County Judge, as authorized official, to sign amendment to the Interlocal Agreement award and related documents.
6. Approval of Certification of Revenue by the County Auditor.
7. Approval of appropriation of funds.
 
7.   Constable Pct. #4:
 
A. 63924   Constable Precinct 4:
Discussion, consideration, and approval to appoint Rosa Isela Rocha as Reserve Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.012.
 
B. 64055   Constable Pct. 4 - TTBH - VBLF (1285):
1. Approval to rescind action on AI-63730, CC Regular 02/27/18, Item 8.A. 1. & 2.
2. Approval to rescind action on AI-63928, CC Regular 03/06/18, Item 10.A. 1. & 2.
3. Requesting approval of amendment to Interlocal Agreement between Tropical Texas Behavioral Health and the County of Hidalgo, by and through the Office of the Constable Pct. 4.
4. Authorization to pay overtime reimbursable under the Interlocal Agreement terms and conditions.
5. Authorization for County Judge, as authorized official, to sign amendment to the Interlocal Agreement award and related documents.
6. Approval of Certification of Revenue by the County Auditor.
7. Approval of appropriation of funds.
 
8.   Executive Office:
 
A.   Presentation for discussion of the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
B. 64079   Discussion, consideration and action on suspending supplemental/auto stipend pay effective March 1, 2018 commensurate with Order of Suspension issued by the State Commission on Judicial Conduct - 93rd District Court Judge.
 
C. 64059   Public Affairs:
Requesting approval to accept donation of desk from Staples with an approximate value of $650.00.
 
9.   Human Resources:
 
A.   Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
 
B. 64052   Tax Office (1100) / Tax Office-Special Vehicle Inventory (1246):
Approval of the following personnel actions, effective next full pay period 3/19/2018:
Action Dept./Prg. Slot# Object Code Current Position Title Proposed Position Title Current Budgeted Salary/ Allowance Proposed Budgeted Salary/ Allowance Net Change
Position Title Change 140-001 0005 113 Chief Fraud Investigator Senior Auto Theft Fraud Unit Investigator $55,829.00 $55,829.00 $0.00
119 $500.00 $500.00 $0.00
Delete Supplemental Allowance/ Delete Allowance Slot 140-003 A009 117 Chief Fraud Investigator - $3,000.00 $0.00 ($3,000.00)
Create Allowance Slot/ Add Supplemental Allowance 140-001 0003 113 Property Tax Manager Property Tax Manager $67,472.00 $67,472.00 $0.00
140-003 A012 117 $0.00 $3,000.00 $3,000.00
Total $0.00
 
10.   Urban County:
 
A. 64027  
1. Urban County Program is requesting County Commissioner’s Court approval of the following Civil Rights requirements for the Texas Community Development Block Grant Disaster Recovery (TxCDBG-DR) 2015 Floods and Storms Grant administered under the Texas General Land Office’s Community Development and Revitalization (GLO-CDR) program, CDBG-DR Contract No. 18-271-000-A923:
a.) Section 3 Local Opportunity Plan;
b.) Excessive Force Policy;
c.) Section 504 Policy Against Discrimination based on Handicap and Grievance Procedures;
d.) Fair Housing Policy; and
e.) Code of Conduct.
2. Consideration and approval of Resolution regarding Civil Rights for the TxCDGBG-DR 2015 Floods and Storms Grant under the GLO-CDR program, CDBG-DR Contract No. 18-271-000-A923.
3. Consideration and approval to authorize the County Judge to sign any and all contractual documents associated with the aforementioned policies/procedures/resolution as required by the GLO.
 
11.   Health & Human Services Department:
 
A. 63995   Health Dept. - H.D. ADM (1293):
Requesting approval to appropriate $138,000.00 to the Health Administration budget. Health Administration program income budget period closes on 12/31/2018.
 
B. 63986   Requesting approval of the Interlocal Cooperation Agreement between City of McAllen and Hidalgo County in connection with holding a joint event with the South Texas All Hazards Conference for personnel who respond and provide services in cases of emergencies involving potential public calamities and further described and detailed in the ILA attached herein.
 
C. 63968   Requesting approval of the Memorandum of Understanding between South Texas College and County of Hidalgo by and through the Hidalgo County Health & Human Services Department. The purpose of the Agreement is to have STC provide training on HB 300 and HIPAA rules.
 
D.   Health Care Funding District:
 
1.   Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
 
E.   Indigent Health Care Program:
 
1.  
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
 
12.   Emergency Management:
 
A. 63985   1. Discussion and approval of an Interlocal Agreement between the Lower Rio Grande Valley Development Council and Hidalgo County for the FY 2017 Hidalgo County Interoperability Communication Expansion Project.
2. Discussion and approval of an Interlocal Agreement between Hidalgo County and the City of Sullivan, La Joya, Penitas, Progreso and the Linn/San Manuel Volunteer Fire Department for the FY 2017 Hidalgo County Interoperability Communication Expansion Project.
 
13.   Community Service Agency:
 
A. 64008   Discussion, consideration, and action to approve the 2018 Fiscal Department Policy, as per recommendation by Hidalgo County Community Service Agency Advisory Board.
 
14.   Elections Administration:
 
A.   Discussion on Election updates
 
15.   Precinct #1 - Comm. Fuentes:
 
A. 63992   Requesting approval to accept the counteroffer to purchase a tract of land known as Parcel 53 associated with the Mile 6W Road Improvements Project (Westgate Ave.) (CSJ# 0921-02-356)
 
16.   Precinct #2 - Comm. Cantu:
 
A. 64070   Approval of Economically Disadvantaged County (EDC) Program Application and Affidavit for the Pct 2 Nolana Loop (FM 1426 to FM 907) Rd Project - CSJ: 0921-02-361 with authority for the County Judge to sign all required documentation.
 
17.   Precinct #3 - Comm. Flores:
 
A. 64037  
Requesting approval for payment of claims for Matheson Tri-Gas Inc. invoices #'s 16063448, 16234999, 16418144, 16593268, 16758770, 16949587, and 17124701 totaling $268.35 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
 
18.   Budget & Management:
 
A. 63998   Status update regarding the Hidalgo County e-Library.
 
B. 63997   Requesting approval of Second Amendment to Interlocal Agreement between Hidalgo County and the City of Mission/Speer Memorial Library relating to the Hidalgo County Library System (HCLS) e-Library.
 
C. 63999   Requesting approval for payment of Invoice No.: Mission PL FY2018-1a to the City of Mission/Speer Memorial Library for the Hidalgo County Library System (eLibrary) payment in the amount of $75,000.00.
 
D. 64034   Discussion, consideration, and approval to continue with the modified allocation of quarterly payments schedule as previously agreed upon between Hidalgo County and the Hidalgo County Appraisal District in 1982, with authority for the County Judge to sign the requested acknowledgment.
 
E. 63980   1115 Waiver DSRIP (1100):
Approval to undesignate the amount of $26,353.84 in the year 2017 from the 1115 Waiver Assigned Fund Balance.
 
19.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 64071  
Discussion, consideration, and action to identify and assign the owner designated representatives as the group designees for courthouse project as follows:
  • Valde Guerra, Executive Officer;
  • Michael Leo, Economic Development Director; and
  • Sergio Cruz, Budget Officer
They are jointly authorized to act on behalf of the Owner with respect to the Hidalgo County Courthouse Project (“Project”) and all associated contracts, purchase orders, and agreements. The term “Owner” as it appears in any related contract, purchase orders, or agreements means the Owner or the Owner’s Designated Representative.

Owner’s Designated Representative shall have authority to act on behalf of the Owner, including appropriate reviews and approvals, with respect to the Project in all circumstances, including invoices, Applications for Payment and Allowance Expenditure Authorizations, EXCEPT as follows:
(A) Approval of the final Schematic Design drawings;
(B) Approval of any additional funding to the Project in excess of the $150,000,000 project budget;
(C) Approval of any new contract in excess of $50,000;
(D) Approval of any Change Orders increasing a contract in excess of $50,000;
(E) Approval of any Change Orders increasing the contractual duration; and
(F) Approval of final payments and contracts close-out.

The Owner’s Designated Representative has only such authority as granted by Commissioners’ Court of Hidalgo County, Texas, which may be revoked or amended at any time.
 
2. 64066   Acceptance and approval of the final negotiated AIA form of Agreement between Hidalgo County (Owner) and Morganti Texas, Inc., (Construction Manager At Risk) for the construction of a New Hidalgo County Courthouse, subject to legal review.
 
B.  
Executive Office
 
1. 64031  
A. Authority to declare "Surplus" the property located at 1212 S. 25th St. [off frontage road] in Edinburg, Texas [as it is in the best interest of the County to do so [since rehab of structure is cost prohibitive and is an obstacle to new facilities to be constructed on property] with approval to proceed with the demolition of said building [legal description attached herein];

B. Approval to proceed with demolition of a county-owned buildings located at 207 & 219 E. Loeb, Edinburg, Texas and known at Old County Jail & Carpenter Shop respectively [declared Surplus by CC action 9-11-13 for disposition by sale and later withdrawn for said purpose by CC action 06-07-16] so as to clear property for use as parking area in anticipation of the construction of the New Hidalgo County Courthouse.
 
C.   Pct. 1
 
1. 63688   A. Requesting approval of final negotiated Professional Services Agreement with B2Z Engineering as it relates to Professional Construction Management Services for Precinct No. 1, Tax Substation. Approved for negotiations by HCCC on November 14, 2017 AI-62333.
B. Pursuant to HCCC approval of Professional Services Agreement with B2Z Engineering, requesting approval of Work Authorization No. 1 in the amount of $89,979.61 as it relates to Professional Construction Management Services for Precinct No. 1, Tax Substation.
 
2. 63895   A. Requesting approval of final negotiated Professional Services Agreement with B2Z Engineering as it relates to Professional Construction Management Services for Sunset Park Operations Facility. Approved for negotiations by HCCC on October 31, 2017, AI-62329.
B. Pursuant to HCCC approval of Professional Services Agreement with B2Z Engineering, requesting approval of Work Authorization No. 1 in the amount of $65,389.65 as it relates to Professional Construction Management Services for Sunset Park Operations Facility.
 
3. 64045  
Pct. 1
Requesting approval of the First Amendment to Interlocal Agreement with the City of Elsa for the road overlay improvements project of Mile 17 1/2 resulting in:
A. Paragraph 4 to be deleted and replaced with inserted language below:
1.City Agrees to use CDBG Funding for City's one half share of materials needed for the overlay of the Road which is estimated to be the sum of Twenty Thousand Four Hundred Seventy Six and 50 hundredths Dollars ($20,476.50). City shall pay the estimated cost of such one-half of the materials on the execution of this Agreement.
B. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreements in it's desires to assist each other in multiple projects to be defined by mutual agreement in which both the City and the County would benefit from the outcome of the work (the “Work”) by decreasing the cost of services and increasing the quality of life for both the citizens of the County and the City.
 
D.   Pct. 2
 
1. 63989  
Requesting approval to complete and submit a credit application as required by vendor, Praxair for the Rental of Cylinders and Purchase of Bottle Gas and welding equipment (not to limit welding accessories) with authority for County Judge to sign credit application.
 
20.   Open Forum
 
21.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Pending and/or potential litigation
 
C. 64016   Cause #C-0561-18-I; Rosa Saldivar v Hidalgo County & Juan Arenas
 
D. 64003   Claim of Fernando Quiroz
 
E. 64005   Claim of Teresa Cantu
 
22.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
23.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C. 64017   Cause #C-0561-18-I; Rosa Saldivar v Hidalgo County & Juan Arenas
 
D. 64004   Claim of Fernando Quiroz
 
E. 64006   Claim of Teresa Cantu
 
24.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
25.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
26.   Adjourn
 

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