1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 64061 Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Purchase of Precast Box Culverts (8 ft, 10 ft, & 12 ft"Span), RFB No. HCDD1-18-016-04-04, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required. 6. 64060 Consideration and approval to accept donation of Reinforced Concrete Pipe, Inlets, Junction Boxes and other Construction Material as described on the attached from Howard T. Pebley and Trey Pebley. 7. 64036 Requesting approval to purchase the following listed heavy equipment through the Hidalgo County Drainage District No. 1 membership/participation with BuyBoard awarded Contract No. 515-16. No. 1 DESCRIPTION: SKID STEER: Bobcat Compact Track Loader T630 T4 -with accessories and Extended Warranty included QTY 1 UNIT PRICE: $57,966.84 TOTAL: $57,966.84 FROM VENDOR: Clark Equipment Company dba Bobcat Company No. 2 DESCRIPTION: LONG REACH EXCAVATOR: CAT 326FL LRF -with attachments and Extended Warranty included QTY 2 UNIT PRICE $300,997.00 TOTAL $601,994.00 FROM VENDOR Holt Texas, Ltd No. 3 DESCRIPTION: BACKHOE LOADER: John Deere 310SL -with Attachments and Extended Warranty included QTY: 1 UNIT PRICE: $118,715.00 TOTAL: $118,715.00 FROM VENDOR: Doggett Machinery Services - Houston No. 4 DESCRIPTION: MOTORGRADER: John Deere 620G -with Extended Warranty included QTY 1 UNIT PRICE: $236,311.90 TOTAL: $236,311.90 FROM VENDOR: Doggett Machinery Services - Houston No. 5 DESCRIPTION: DOZER: John Deere 750K Crawler Dozer -with Extended Warranty included QTY 1 UNIT PRICE: $262,728.50 TOTAL: $262,728.50 FROM VENDOR: Doggett Machinery Services - Houston 8. 64056 A.) Requesting approval of closing documents for Parcel 1 Part 1 & 2 as it relates to Los Ebanos Road Project and authority for Chairman of Board to execute documents. B.) Pursuant to the Boards approval of Agenda Item No. 64056 (A), requesting approval to issue manual payment in the amount of $12,736.28 to Valley Land Title Company, Order File No. 155029 - Parcel 1 Part 1 & 2. 9. 64067 Requesting approval of Owner Agent Designation form In accordance with Texas Department of Licensing and Regulation as it relates to New HCDD1 Administration Building and approval for District General Manager to execute. 10. 64062 Requesting approval to declare Surplus approximately 103,971 Cubic Yards of Fill Dirt located at "Mercedes East Lateral (1320 feet West of Mile 3 West to Mile 2 West”) in as much as an attempt was made for the sale and removal through RFB# HCDD1-18-012-02-26, advertised for (2) weeks, and No Bids were received. 11. 64063 Requesting approval of Interlocal Agreement with the City of Donna, Texas as it relates to Drainage Improvements for DM Sauceda Middle School and Red River Phase I Subdivision. (Pending final legal review) 12. 64072 Requesting approval of Agreement submitted by Hidalgo County Appraisal District to confirm and acknowledge, the agreed established dates, adopted in 1982, for the Allocation of Quarterly Payments as required by Texas Property Tax Code section 6.06 (e). 13. 64075 A. Discussion, consideration, and approval of the following personnel actions of the following two vacant positions: Action: Salary Adjustment (Decrease) Budget: Administration Slot No. 13 Position Title: Engineering Tech IV Current Budgeted Salary: $56,795.00 Proposed Budgeted Salary: $50,744.00 Action: Salary Adjustment (Increase) Budget: Maintenance & Operations Slot No. 143 Position Title: Engineering Tech IV Current Budgeted Salary: $45,923.00 Proposed Budgeted Salary:$50,744.00 B. Approval of revised salary schedule in accordance with Board of Directors' approval 14. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 15. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 16. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 17. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 18. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 64101 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 64103 Presentation of Fund Information Report 3. 2018 Intradepartmental Transfers: A. 64051 2018- Constables Pct 5 (1100) B. 64082 2018 - Purchasing (1100) C. 64043 2018 - Sheriff's Office (1100) D. 64044 2018 - Hidalgo County Sheriff's Office (1100) E. 64078 2018 - Co Auditor (1100) F. 64057 2018 - IT Countywide (1100) G. 64054 2018 - IT Justice Crt Bldg Sec (1245) H. 64032 2018 - Human Resources (1100) I. 64013 2018 - Public Affairs (1100) J. 64022 2018 - Constable Precinct 4 (1100): K. 64026 2018 - Pct. 4 Road Maint (1200) L. 64009 2018 - Health & Human Services Dept. / PHPR (1293) 4. 2018 Interdepartmental Transfers: A. 64077 Co Auditor (1100): Approval of 2018 interdepartmental transfer from County Wide Adm. - Contingency to Co Auditor in the amount of $10,764.48. B. 64080 CO2016-Pct 2 Regional Linear Park Project (1350): Approval of 2018 interdepartmental transfer from CO2016-Pct 2 C. Chvz(Bus83-Nolana Lp), program no. 117, to CO2016-Pct 2 Regional Park Project, program no. 110, in the amount of $415,500.00 to fund project expenditures. C. 64042 Pct 1 Rd. Maint (1200): Approval of 2018 interdepartmental transfer from R&B CW-Contingency into Pct 1 Rd. Maint. in the amount of $47,079.62 to fund county's contribution for various Urban County Projects. 5. Planning Department: A. 64033 Reimbursement of Financial Guarantee 1. Sendero Trails Ph. 1 Subdivision- Pct. 4 (Elio Botello) (FM 490 & HWY 281) Reimbursement request: $1,000.00 for installation of 1 OSSF B. 64030 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Executive Office: A. 64023 Approval of Right of Way Permits: 1. North Alamo Water Supply Corporation: San Carlos, TX; PCT. 4 2. Valley Telephone Cooperative Inc.: McCook, TX; PCT.3 7. Tax Refunds: A. AI-63984 Account Number Payer Amount K2400.00.000.0377.00 Inter National Bank $13,683.86 K2400.00.000.0378.00 Inter National Bank $98,778.04 L6223.00.000.0063.00 Inter National Bank $3,430.38 8.Membership Dues/Certifications: A. AI-64048 County Clerk: Requesting approval to pay the 2018 (GCAT) Governmental Collectors Association of Texas membership renewal fees in the total amount of $200.00 for four(4)individuals, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. 9. Budget & Management: B. Interfund transfers: 1. AI-64081 Various Pct 2 Projects (1350): Approval of 2017 interfund transfer from TxDOT - Pct 2 Nolana Loop (FM1426-FM907) Rd Project (1315) to CO2016-Pct 2 Various Road Projects (1350) in the amount of $1,437,341.10. 10. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. AI-64076 Approval of Application for Payment No. 1 in the amount of $1,059,579.47 for the Pct 4 10th Street Extension project submitted by contractor, Texas Cordia Construction, LLC through Contract C-17-218-01-16 and as reviewed by project manager, Ricardo Gallaga, L&G Consulting Engineers, Inc. B. AI-64068 Requesting approval of Authorization No. 1 (Allowance Expenditure Authorization) in the amount of $19,794.77 in connection with the "Hidalgo County - County Wide Service Shop Project" from contracted vendor NM Contracting, LLC, and as recommended by project architect The Warren Group, Inc. C. AI-63988 Requesting approval of payment for the following invoices listed below submitted by project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# County Wide Shop Facility Project 03/01/18 20061 $3,844.94 760512 Off System Bridge Repair Detail Project 03/01/18 20062 $1,456.03 764295 Las Milpas Park Youth Facility Project 03/01/18 20063 $4,111.24 767363 Military Highway Extension Project 03/01/18 20064 $41,428.00 770537 D. AI-64010 Requesting approval of payment for the following invoices listed below submitted by project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# Eldora Road Project 02/28/18 11326765 $116,851.65 764302 Regional Linear Park Project 02/28/18 11326768 $9,822.08 759102 Dicker Road Project 02/28/18 11326769 $5,320.40 762740 Cesar Chavez Road Project 02/28/18 11326780 $56,478.70 732294 Eldora Road Project 02/28/18 11326781 $8,028.31 732796 Rancho Blanco Road Extension Project02/28/18 11326783 $680.24 744762 Nolana Loop Road Project 02/28/18 11326784 $266,728.90 760468 Regional Linear Park Project 02/28/18 11326794 $8,687.91 764213 E. AI-64053 Approval of payment for inv. # 2017230 as submitted by TEDSI Infrastructure Group for WA 01 J.R. "Mon Mack Road" in the amount of $2,500.00 (PO# 706062). F. AI-63987 Requesting acceptance and approval of the following invoices in connection with various Pct. #4 projects for processing and payment as submitted by project engineer: 1. South Texas Infrastructure Group, LLC - Sunflower Road Project - $3,599.00 - Invoice S18-007 - PO# 753585 2. L&G Engineering - FM 2220 (Ware Road Project) - $17,219.92 - Invoice No. 11326798 - PO# 736559 3. L&G Engineering - 10th Street Extension - $11,811.98 - Invoice No.11326774 - PO# 700265 4. L&G Engineering - Mile 5 - $16,477.26 - Invoice No.11326788 - PO# 740893 G. AI-64007 Pct. #1 is requesting acceptance & approval of invoice 11326766 in the amount of $750.00 for FM 493 South project, as submitted by contracted/project engineer, L & G Consulting Engineers, Inc. H. AI-64024 Approval of payment Application No. 15 in the amount of $191,966.58 submitted by L&G Construction, awarded contractor for Precinct 3 South Detention Basin Project, as certified for payment by project engineer, L&G Engineers, C-16-161-08-09. I. AI-64025 Authority to advertise and approval of procurement packet for "Online Pharmacy Billing Services" for Hidalgo County Health & Human Services Department with authority to re-advertise in the event no proposals received or recommend rejection of proposals. J. AI-64040 BCAP/PCT. #3: Requesting acceptance and approval of Payment for Invoice No. 18019 in the amount of $10,501.71 as submitted by project engineer, Javier Hinojosa Engineering provided under Contract #C-CAP-12-128-05-22 WA. #3 for El Flaco Chiquito Subdivision. K. AI-63965 Consideration and approval to apply /set up an account for the newly created Hidalgo County Constable Pct No. 5. with Fuel Card Contractor - US Bank. L. AI-63991 Pct. #3: Requesting approval of the following invoices (for processing and payment) as submitted by contracted/project engineer, L&G Consulting Engineers Inc.: Invoice No. Date Project Amount PO No. 11326778 2-28-18 Veterans Blvd. WA #3 $8,100.00 772041 11326777 2-28-18 FM 494 Shary Rd. WA #3 $13,090.00 772303 11326787 2-28-18 FM 676 (Mile 5) Project $10,800.00 745880 11326786 2-28-18 Veterans Blvd. WA #2 $65,290.00 763269 11326771 2-28-18 Mile 3 Section II WA #5 $18,253.55 773904 11326767 2-28-18 South Detention Basin Project $4,200.16 735730 11326764 2-28-18 La Homa ROW - WA #1 $1,620.00 671613 11326775 2-28-18 Liberty Road Project WA #4 $16,982.50 735736 11326779 2-28-18 Mile 3 Project WA #4 $36,482.50 771660 11326782 2-28-18 Liberty Road Project WA #3 $10,185.17 771660 M. AI-63996 PCT. #1: Requesting approval to pay invoice #11326792 in the amount of $70,051.72 for Mile 6 Project - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. N. AI-63930 Approval for Hidalgo County to enter into the ILA [at no fee/cost to HC]with Educational Service Center, Region 2 Cooperative Purchasing Program so as to utilize the awarded vendor, GoodBuy (as listed in interlocal agreement attached) as an additional procurement resource for purchases on an "AS NEEDED BASIS" [with authority for County Judge to execute for all HC elected offices, departments, agencies and/or programs including all funding sources. O. AI-63918 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County "Rental of Heavy Equipment" - RFB No.: 2018-057-00-00-FAZ, including re-advertising if/when necessary and/or required.
Budget & Management: A. AI-64038 1. Approval of reimbursement in the amount of $1,255,640.12 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 02/22/18 to 03/07/18. 02/22-28/18 $ 744,815.19 03/01-07/18 $ 510,824.93 TOTAL $1,255,640.12 2. Approval of wire transfer to cover claims paid.
District Attorney's Office: A. AI-63955 DA Autopsies (1100) Requesting approval for payment of claim of two (2) invoices to Elite Transportation Services totaling $ 250.00, with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor
Constable Pct. #2: A. AI-64029 Constable Pct. 2 - TTBH VBLF (1285): 1. Approval to rescind action on AI-63729, CC Regular 02/27/18, Item 6.A. 1. & 2. 2. Approval to rescind action on AI-63929, CC Regular 03/06/18, Item 9. B. 1. & 2. 3. Requesting approval of amendment to Interlocal Agreement between Tropical Texas Behavioral Health and the County of Hidalgo, by and through the Office of Constable Pct. 2. 4. Authorization to pay overtime reimbursable under the Interlocal Agreement terms and conditions. 5. Authorization for County Judge, as authorized official, to sign amendment to the Interlocal Agreement award and related documents. 6. Approval of Certification of Revenue by the County Auditor. 7. Approval of appropriation of funds.
Constable Pct. #4: A. AI-63924 Constable Precinct 4: Discussion, consideration, and approval to appoint Rosa Isela Rocha as Reserve Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.012. B. AI-64055 Constable Pct. 4 - TTBH - VBLF (1285): 1. Approval to rescind action on AI-63730, CC Regular 02/27/18, Item 8.A. 1. & 2. 2. Approval to rescind action on AI-63928, CC Regular 03/06/18, Item 10.A. 1. & 2. 3. Requesting approval of amendment to Interlocal Agreement between Tropical Texas Behavioral Health and the County of Hidalgo, by and through the Office of the Constable Pct. 4. 4. Authorization to pay overtime reimbursable under the Interlocal Agreement terms and conditions. 5. Authorization for County Judge, as authorized official, to sign amendment to the Interlocal Agreement award and related documents. 6. Approval of Certification of Revenue by the County Auditor. 7. Approval of appropriation of funds.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI-64079 Discussion, consideration and action on suspending supplemental/auto stipend pay effective March 1, 2018 commensurate with Order of Suspension issued by the State Commission on Judicial Conduct - 93rd District Court Judge. C. AI-64059 Public Affairs: Requesting approval to accept donation of desk from Staples with an approximate value of $650.00.
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. AI-64052 Tax Office (1100) / Tax Office-Special Vehicle Inventory (1246): Approval of the following personnel actions, effective next full pay period 3/19/2018: Action: Position Title Change Dept./Prg. : 140-001 Slot#: 0005 Object Code: 113/119 Current Position Title: Chief Fraud Investigator Proposed Position Title: Senior Auto Theft Fraud Unit Investigator Current Budgeted Salary/ Allowance: $55,829.00/ $500.00 Proposed Budgeted Salary/ Allowance: $55,829.00/ $500.00 Net Change: $0.00/$0.00 Action: Delete Supplemental Allowance/ Delete Allowance Slot Dept./Prg. : 140-003 Slot#: A009 Object Code: 117 Current Position Title: Chief Fraud Investigator Proposed Position Title: Current Budgeted Salary/ Allowance: $3000 Proposed Budgeted Salary/ Allowance: $0.00 Net Change: $3000 Action: Create Allowance Slot/ Add Supplemental Allowance Dept./Prg. : 140-001/140-003 Slot#: 0003/A012 Object Code: 113/117 Current Position Title: Property Tax Manager Proposed Position Title: Property Tax Manager Current Budgeted Salary/ Allowance: $67,472.00/$0.00 Proposed Budgeted Salary/ Allowance: $67,472.00/ $3000.00 Net Change: $3,000.00 Total: $0.00
Urban County: A. AI-64027 1. Urban County Program is requesting County Commissioner’s Court approval of the following Civil Rights requirements for the Texas Community Development Block Grant Disaster Recovery (TxCDBG-DR) 2015 Floods and Storms Grant administered under the Texas General Land Office’s Community Development and Revitalization (GLO-CDR) program, CDBG-DR Contract No. 18-271-000-A923: a.) Section 3 Local Opportunity Plan; b.) Excessive Force Policy; c.) Section 504 Policy Against Discrimination based on Handicap and Grievance Procedures; d.) Fair Housing Policy; and e.) Code of Conduct. 2. Consideration and approval of Resolution regarding Civil Rights for the TxCDGBG-DR 2015 Floods and Storms Grant under the GLO-CDR program, CDBG-DR Contract No. 18-271-000-A923. 3. Consideration and approval to authorize the County Judge to sign any and all contractual documents associated with the aforementioned policies/procedures/resolution as required by the GLO.
Health & Human Services Department: A. AI-63995 Health Dept. - H.D. ADM (1293): Requesting approval to appropriate $138,000.00 to the Health Administration budget. Health Administration program income budget period closes on 12/31/2018. B. AI-63986 Requesting approval of the Interlocal Cooperation Agreement between City of McAllen and Hidalgo County in connection with holding a joint event with the South Texas All Hazards Conference for personnel who respond and provide services in cases of emergencies involving potential public calamities and further described and detailed in the ILA attached herein. C. AI-63968 Requesting approval of the Memorandum of Understanding between South Texas College and County of Hidalgo by and through the Hidalgo County Health & Human Services Department. The purpose of the Agreement is to have STC provide training on HB 300 and HIPAA rules. D. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures. E. Indigent Health Care Program: 1.Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Emergency Management: A. AI-63985 1. Discussion and approval of an Interlocal Agreement between the Lower Rio Grande Valley Development Council and Hidalgo County for the FY 2017 Hidalgo County Interoperability Communication Expansion Project. 2. Discussion and approval of an Interlocal Agreement between Hidalgo County and the City of Sullivan, La Joya, Penitas, Progreso and the Linn/San Manuel Volunteer Fire Department for the FY 2017 Hidalgo County Interoperability Communication Expansion Project.
Community Service Agency: A. AI-64008 Discussion, consideration, and action to approve the 2018 Fiscal Department Policy, as per recommendation by Hidalgo County Community Service Agency Advisory Board.
Precinct #1 - Comm. Fuentes: A. AI-63992 Requesting approval to accept the counteroffer to purchase a tract of land known as Parcel 53 associated with the Mile 6W Road Improvements Project (Westgate Ave.) (CSJ# 0921-02-356)
Precinct #2 - Comm. Cantu: A. AI-64070 Approval of Economically Disadvantaged County (EDC) Program Application and Affidavit for the Pct 2 Nolana Loop (FM 1426 to FM 907) Rd Project - CSJ: 0921-02-361 with authority for the County Judge to sign all required documentation.
Precinct #3 - Comm. Flores: A. AI-64037 Requesting approval for payment of claims for Matheson Tri-Gas Inc. invoices #'s 16063448, 16234999, 16418144, 16593268, 16758770, 16949587, and 17124701 totaling $268.35 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Budget & Management: A. AI-63998 Status update regarding the Hidalgo County e-Library. B. AI-63997 Requesting approval of Second Amendment to Interlocal Agreement between Hidalgo County and the City of Mission/Speer Memorial Library relating to the Hidalgo County Library System (HCLS) e-Library. C. AI-63999 Requesting approval for payment of Invoice No.: Mission PL FY2018-1a to the City of Mission/Speer Memorial Library for the Hidalgo County Library System (eLibrary) payment in the amount of $75,000.00. D. AI-64034 Discussion, consideration, and approval to continue with the modified allocation of quarterly payments schedule as previously agreed upon between Hidalgo County and the Hidalgo County Appraisal District in 1982, with authority for the County Judge to sign the requested acknowledgment. E. AI-63980 1115 Waiver DSRIP (1100): Approval to undesignate the amount of $26,353.84 in the year 2017 from the 1115 Waiver Assigned Fund Balance.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-64071 Discussion, consideration, and action to identify and assign the owner designated representatives as the group designees for courthouse project as follows: Valde Guerra, Executive Officer; Michael Leo, Economic Development Director; and Sergio Cruz, Budget Officer They are jointly authorized to act on behalf of the Owner with respect to the Hidalgo County Courthouse Project (“Project”) and all associated contracts, purchase orders, and agreements. The term “Owner” as it appears in any related contract, purchase orders, or agreements means the Owner or the Owner’s Designated Representative. Owner’s Designated Representative shall have authority to act on behalf of the Owner, including appropriate reviews and approvals, with respect to the Project in all circumstances, including invoices, Applications for Payment and Allowance Expenditure Authorizations, EXCEPT as follows: (A) Approval of the final Schematic Design drawings; (B) Approval of any additional funding to the Project in excess of the $150,000,000 project budget; (C) Approval of any new contract in excess of $50,000; (D) Approval of any Change Orders increasing a contract in excess of $50,000; (E) Approval of any Change Orders increasing the contractual duration; and (F) Approval of final payments and contracts close-out. The Owner’s Designated Representative has only such authority as granted by Commissioners’ Court of Hidalgo County, Texas, which may be revoked or amended at any time. 2. AI-64066 Acceptance and approval of the final negotiated AIA form of Agreement between Hidalgo County (Owner) and Morganti Texas, Inc., (Construction Manager At Risk) for the construction of a New Hidalgo County Courthouse, subject to legal review. B. Executive Office 1. AI-64031 A. Authority to declare "Surplus" the property located at 1212 S. 25th St. [off frontage road] in Edinburg, Texas [as it is in the best interest of the County to do so [since rehab of structure is cost prohibitive and is an obstacle to new facilities to be constructed on property] with approval to proceed with the demolition of said building [legal description attached herein]; B. Approval to proceed with demolition of a county-owned buildings located at 207 & 219 E. Loeb, Edinburg, Texas and known at Old County Jail & Carpenter Shop respectively [declared Surplus by CC action 9-11-13 for disposition by sale and later withdrawn for said purpose by CC action 06-07-16] so as to clear property for use as parking area in anticipation of the construction of the New Hidalgo County Courthouse. C. Pct. 1 1. AI-63688 A. Requesting approval of final negotiated Professional Services Agreement with B2Z Engineering as it relates to Professional Construction Management Services for Precinct No. 1, Tax Substation. Approved for negotiations by HCCC on November 14, 2017 AI-62333. B. Pursuant to HCCC approval of Professional Services Agreement with B2Z Engineering, requesting approval of Work Authorization No. 1 in the amount of $89,979.61 as it relates to Professional Construction Management Services for Precinct No. 1, Tax Substation. 2. AI-63895 A. Requesting approval of final negotiated Professional Services Agreement with B2Z Engineering as it relates to Professional Construction Management Services for Sunset Park Operations Facility. Approved for negotiations by HCCC on October 31, 2017, AI-62329. B. Pursuant to HCCC approval of Professional Services Agreement with B2Z Engineering, requesting approval of Work Authorization No. 1 in the amount of $65,389.65 as it relates to Professional Construction Management Services for Sunset Park Operations Facility. 3. AI-64045 Pct. 1 Requesting approval of the First Amendment to Interlocal Agreement with the City of Elsa for the road overlay improvements project of Mile 17 1/2 resulting in: A. Paragraph 4 to be deleted and replaced with inserted language below: 1.City Agrees to use CDBG Funding for City's one half share of materials needed for the overlay of the Road which is estimated to be the sum of Twenty Thousand Four Hundred Seventy Six and 50 hundredths Dollars ($20,476.50). City shall pay the estimated cost of such one-half of the materials on the execution of this Agreement. B. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreements in it's desires to assist each other in multiple projects to be defined by mutual agreement in which both the City and the County would benefit from the outcome of the work (the “Work”) by decreasing the cost of services and increasing the quality of life for both the citizens of the County and the City. D. Pct. 2 1. AI-63989 Requesting approval to complete and submit a credit application as required by vendor, Praxair for the Rental of Cylinders and Purchase of Bottle Gas and welding equipment (not to limit welding accessories) with authority for County Judge to sign credit application.
Open Forum
21. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. AI-64016 Cause #C-0561-18-I; Rosa Saldivar v Hidalgo County & Juan Arenas D. AI-64003 Claim of Fernando Quiroz E. AI-64005 Claim of Teresa Cantu 22. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
23. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-64017 Cause #C-0561-18-I; Rosa Saldivar v Hidalgo County & Juan Arenas D. AI-64004 Claim of Fernando Quiroz E. AI-64006 Claim of Teresa Cantu 26. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 64061 Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Purchase of Precast Box Culverts (8 ft, 10 ft, & 12 ft"Span), RFB No. HCDD1-18-016-04-04, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required. 6. 64060 Consideration and approval to accept donation of Reinforced Concrete Pipe, Inlets, Junction Boxes and other Construction Material as described on the attached from Howard T. Pebley and Trey Pebley. 7. 64036 Requesting approval to purchase the following listed heavy equipment through the Hidalgo County Drainage District No. 1 membership/participation with BuyBoard awarded Contract No. 515-16. No. 1 DESCRIPTION: SKID STEER: Bobcat Compact Track Loader T630 T4 -with accessories and Extended Warranty included QTY 1 UNIT PRICE: $57,966.84 TOTAL: $57,966.84 FROM VENDOR: Clark Equipment Company dba Bobcat Company No. 2 DESCRIPTION: LONG REACH EXCAVATOR: CAT 326FL LRF -with attachments and Extended Warranty included QTY 2 UNIT PRICE $300,997.00 TOTAL $601,994.00 FROM VENDOR Holt Texas, Ltd No. 3 DESCRIPTION: BACKHOE LOADER: John Deere 310SL -with Attachments and Extended Warranty included QTY: 1 UNIT PRICE: $118,715.00 TOTAL: $118,715.00 FROM VENDOR: Doggett Machinery Services - Houston No. 4 DESCRIPTION: MOTORGRADER: John Deere 620G -with Extended Warranty included QTY 1 UNIT PRICE: $236,311.90 TOTAL: $236,311.90 FROM VENDOR: Doggett Machinery Services - Houston No. 5 DESCRIPTION: DOZER: John Deere 750K Crawler Dozer -with Extended Warranty included QTY 1 UNIT PRICE: $262,728.50 TOTAL: $262,728.50 FROM VENDOR: Doggett Machinery Services - Houston 8. 64056 A.) Requesting approval of closing documents for Parcel 1 Part 1 & 2 as it relates to Los Ebanos Road Project and authority for Chairman of Board to execute documents. B.) Pursuant to the Boards approval of Agenda Item No. 64056 (A), requesting approval to issue manual payment in the amount of $12,736.28 to Valley Land Title Company, Order File No. 155029 - Parcel 1 Part 1 & 2. 9. 64067 Requesting approval of Owner Agent Designation form In accordance with Texas Department of Licensing and Regulation as it relates to New HCDD1 Administration Building and approval for District General Manager to execute. 10. 64062 Requesting approval to declare Surplus approximately 103,971 Cubic Yards of Fill Dirt located at "Mercedes East Lateral (1320 feet West of Mile 3 West to Mile 2 West”) in as much as an attempt was made for the sale and removal through RFB# HCDD1-18-012-02-26, advertised for (2) weeks, and No Bids were received. 11. 64063 Requesting approval of Interlocal Agreement with the City of Donna, Texas as it relates to Drainage Improvements for DM Sauceda Middle School and Red River Phase I Subdivision. (Pending final legal review) 12. 64072 Requesting approval of Agreement submitted by Hidalgo County Appraisal District to confirm and acknowledge, the agreed established dates, adopted in 1982, for the Allocation of Quarterly Payments as required by Texas Property Tax Code section 6.06 (e). 13. 64075 A. Discussion, consideration, and approval of the following personnel actions of the following two vacant positions: Action: Salary Adjustment (Decrease) Budget: Administration Slot No. 13 Position Title: Engineering Tech IV Current Budgeted Salary: $56,795.00 Proposed Budgeted Salary: $50,744.00 Action: Salary Adjustment (Increase) Budget: Maintenance & Operations Slot No. 143 Position Title: Engineering Tech IV Current Budgeted Salary: $45,923.00 Proposed Budgeted Salary:$50,744.00 B. Approval of revised salary schedule in accordance with Board of Directors' approval 14. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 15. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 16. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 17. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 18. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 64101 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 64103 Presentation of Fund Information Report 3. 2018 Intradepartmental Transfers: A. 64051 2018- Constables Pct 5 (1100) B. 64082 2018 - Purchasing (1100) C. 64043 2018 - Sheriff's Office (1100) D. 64044 2018 - Hidalgo County Sheriff's Office (1100) E. 64078 2018 - Co Auditor (1100) F. 64057 2018 - IT Countywide (1100) G. 64054 2018 - IT Justice Crt Bldg Sec (1245) H. 64032 2018 - Human Resources (1100) I. 64013 2018 - Public Affairs (1100) J. 64022 2018 - Constable Precinct 4 (1100): K. 64026 2018 - Pct. 4 Road Maint (1200) L. 64009 2018 - Health & Human Services Dept. / PHPR (1293) 4. 2018 Interdepartmental Transfers: A. 64077 Co Auditor (1100): Approval of 2018 interdepartmental transfer from County Wide Adm. - Contingency to Co Auditor in the amount of $10,764.48. B. 64080 CO2016-Pct 2 Regional Linear Park Project (1350): Approval of 2018 interdepartmental transfer from CO2016-Pct 2 C. Chvz(Bus83-Nolana Lp), program no. 117, to CO2016-Pct 2 Regional Park Project, program no. 110, in the amount of $415,500.00 to fund project expenditures. C. 64042 Pct 1 Rd. Maint (1200): Approval of 2018 interdepartmental transfer from R&B CW-Contingency into Pct 1 Rd. Maint. in the amount of $47,079.62 to fund county's contribution for various Urban County Projects. 5. Planning Department: A. 64033 Reimbursement of Financial Guarantee 1. Sendero Trails Ph. 1 Subdivision- Pct. 4 (Elio Botello) (FM 490 & HWY 281) Reimbursement request: $1,000.00 for installation of 1 OSSF B. 64030 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Executive Office: A. 64023 Approval of Right of Way Permits: 1. North Alamo Water Supply Corporation: San Carlos, TX; PCT. 4 2. Valley Telephone Cooperative Inc.: McCook, TX; PCT.3 7. Tax Refunds: A. AI-63984 Account Number Payer Amount K2400.00.000.0377.00 Inter National Bank $13,683.86 K2400.00.000.0378.00 Inter National Bank $98,778.04 L6223.00.000.0063.00 Inter National Bank $3,430.38 8.Membership Dues/Certifications: A. AI-64048 County Clerk: Requesting approval to pay the 2018 (GCAT) Governmental Collectors Association of Texas membership renewal fees in the total amount of $200.00 for four(4)individuals, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. 9. Budget & Management: B. Interfund transfers: 1. AI-64081 Various Pct 2 Projects (1350): Approval of 2017 interfund transfer from TxDOT - Pct 2 Nolana Loop (FM1426-FM907) Rd Project (1315) to CO2016-Pct 2 Various Road Projects (1350) in the amount of $1,437,341.10. 10. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. AI-64076 Approval of Application for Payment No. 1 in the amount of $1,059,579.47 for the Pct 4 10th Street Extension project submitted by contractor, Texas Cordia Construction, LLC through Contract C-17-218-01-16 and as reviewed by project manager, Ricardo Gallaga, L&G Consulting Engineers, Inc. B. AI-64068 Requesting approval of Authorization No. 1 (Allowance Expenditure Authorization) in the amount of $19,794.77 in connection with the "Hidalgo County - County Wide Service Shop Project" from contracted vendor NM Contracting, LLC, and as recommended by project architect The Warren Group, Inc. C. AI-63988 Requesting approval of payment for the following invoices listed below submitted by project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# County Wide Shop Facility Project 03/01/18 20061 $3,844.94 760512 Off System Bridge Repair Detail Project 03/01/18 20062 $1,456.03 764295 Las Milpas Park Youth Facility Project 03/01/18 20063 $4,111.24 767363 Military Highway Extension Project 03/01/18 20064 $41,428.00 770537 D. AI-64010 Requesting approval of payment for the following invoices listed below submitted by project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# Eldora Road Project 02/28/18 11326765 $116,851.65 764302 Regional Linear Park Project 02/28/18 11326768 $9,822.08 759102 Dicker Road Project 02/28/18 11326769 $5,320.40 762740 Cesar Chavez Road Project 02/28/18 11326780 $56,478.70 732294 Eldora Road Project 02/28/18 11326781 $8,028.31 732796 Rancho Blanco Road Extension Project02/28/18 11326783 $680.24 744762 Nolana Loop Road Project 02/28/18 11326784 $266,728.90 760468 Regional Linear Park Project 02/28/18 11326794 $8,687.91 764213 E. AI-64053 Approval of payment for inv. # 2017230 as submitted by TEDSI Infrastructure Group for WA 01 J.R. "Mon Mack Road" in the amount of $2,500.00 (PO# 706062). F. AI-63987 Requesting acceptance and approval of the following invoices in connection with various Pct. #4 projects for processing and payment as submitted by project engineer: 1. South Texas Infrastructure Group, LLC - Sunflower Road Project - $3,599.00 - Invoice S18-007 - PO# 753585 2. L&G Engineering - FM 2220 (Ware Road Project) - $17,219.92 - Invoice No. 11326798 - PO# 736559 3. L&G Engineering - 10th Street Extension - $11,811.98 - Invoice No.11326774 - PO# 700265 4. L&G Engineering - Mile 5 - $16,477.26 - Invoice No.11326788 - PO# 740893 G. AI-64007 Pct. #1 is requesting acceptance & approval of invoice 11326766 in the amount of $750.00 for FM 493 South project, as submitted by contracted/project engineer, L & G Consulting Engineers, Inc. H. AI-64024 Approval of payment Application No. 15 in the amount of $191,966.58 submitted by L&G Construction, awarded contractor for Precinct 3 South Detention Basin Project, as certified for payment by project engineer, L&G Engineers, C-16-161-08-09. I. AI-64025 Authority to advertise and approval of procurement packet for "Online Pharmacy Billing Services" for Hidalgo County Health & Human Services Department with authority to re-advertise in the event no proposals received or recommend rejection of proposals. J. AI-64040 BCAP/PCT. #3: Requesting acceptance and approval of Payment for Invoice No. 18019 in the amount of $10,501.71 as submitted by project engineer, Javier Hinojosa Engineering provided under Contract #C-CAP-12-128-05-22 WA. #3 for El Flaco Chiquito Subdivision. K. AI-63965 Consideration and approval to apply /set up an account for the newly created Hidalgo County Constable Pct No. 5. with Fuel Card Contractor - US Bank. L. AI-63991 Pct. #3: Requesting approval of the following invoices (for processing and payment) as submitted by contracted/project engineer, L&G Consulting Engineers Inc.: Invoice No. Date Project Amount PO No. 11326778 2-28-18 Veterans Blvd. WA #3 $8,100.00 772041 11326777 2-28-18 FM 494 Shary Rd. WA #3 $13,090.00 772303 11326787 2-28-18 FM 676 (Mile 5) Project $10,800.00 745880 11326786 2-28-18 Veterans Blvd. WA #2 $65,290.00 763269 11326771 2-28-18 Mile 3 Section II WA #5 $18,253.55 773904 11326767 2-28-18 South Detention Basin Project $4,200.16 735730 11326764 2-28-18 La Homa ROW - WA #1 $1,620.00 671613 11326775 2-28-18 Liberty Road Project WA #4 $16,982.50 735736 11326779 2-28-18 Mile 3 Project WA #4 $36,482.50 771660 11326782 2-28-18 Liberty Road Project WA #3 $10,185.17 771660 M. AI-63996 PCT. #1: Requesting approval to pay invoice #11326792 in the amount of $70,051.72 for Mile 6 Project - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. N. AI-63930 Approval for Hidalgo County to enter into the ILA [at no fee/cost to HC]with Educational Service Center, Region 2 Cooperative Purchasing Program so as to utilize the awarded vendor, GoodBuy (as listed in interlocal agreement attached) as an additional procurement resource for purchases on an "AS NEEDED BASIS" [with authority for County Judge to execute for all HC elected offices, departments, agencies and/or programs including all funding sources. O. AI-63918 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County "Rental of Heavy Equipment" - RFB No.: 2018-057-00-00-FAZ, including re-advertising if/when necessary and/or required.
Budget & Management: A. AI-64038 1. Approval of reimbursement in the amount of $1,255,640.12 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 02/22/18 to 03/07/18. 02/22-28/18 $ 744,815.19 03/01-07/18 $ 510,824.93 TOTAL $1,255,640.12 2. Approval of wire transfer to cover claims paid.
District Attorney's Office: A. AI-63955 DA Autopsies (1100) Requesting approval for payment of claim of two (2) invoices to Elite Transportation Services totaling $ 250.00, with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor
Constable Pct. #2: A. AI-64029 Constable Pct. 2 - TTBH VBLF (1285): 1. Approval to rescind action on AI-63729, CC Regular 02/27/18, Item 6.A. 1. & 2. 2. Approval to rescind action on AI-63929, CC Regular 03/06/18, Item 9. B. 1. & 2. 3. Requesting approval of amendment to Interlocal Agreement between Tropical Texas Behavioral Health and the County of Hidalgo, by and through the Office of Constable Pct. 2. 4. Authorization to pay overtime reimbursable under the Interlocal Agreement terms and conditions. 5. Authorization for County Judge, as authorized official, to sign amendment to the Interlocal Agreement award and related documents. 6. Approval of Certification of Revenue by the County Auditor. 7. Approval of appropriation of funds.
Constable Pct. #4: A. AI-63924 Constable Precinct 4: Discussion, consideration, and approval to appoint Rosa Isela Rocha as Reserve Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.012. B. AI-64055 Constable Pct. 4 - TTBH - VBLF (1285): 1. Approval to rescind action on AI-63730, CC Regular 02/27/18, Item 8.A. 1. & 2. 2. Approval to rescind action on AI-63928, CC Regular 03/06/18, Item 10.A. 1. & 2. 3. Requesting approval of amendment to Interlocal Agreement between Tropical Texas Behavioral Health and the County of Hidalgo, by and through the Office of the Constable Pct. 4. 4. Authorization to pay overtime reimbursable under the Interlocal Agreement terms and conditions. 5. Authorization for County Judge, as authorized official, to sign amendment to the Interlocal Agreement award and related documents. 6. Approval of Certification of Revenue by the County Auditor. 7. Approval of appropriation of funds.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI-64079 Discussion, consideration and action on suspending supplemental/auto stipend pay effective March 1, 2018 commensurate with Order of Suspension issued by the State Commission on Judicial Conduct - 93rd District Court Judge. C. AI-64059 Public Affairs: Requesting approval to accept donation of desk from Staples with an approximate value of $650.00.
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. AI-64052 Tax Office (1100) / Tax Office-Special Vehicle Inventory (1246): Approval of the following personnel actions, effective next full pay period 3/19/2018: Action: Position Title Change Dept./Prg. : 140-001 Slot#: 0005 Object Code: 113/119 Current Position Title: Chief Fraud Investigator Proposed Position Title: Senior Auto Theft Fraud Unit Investigator Current Budgeted Salary/ Allowance: $55,829.00/ $500.00 Proposed Budgeted Salary/ Allowance: $55,829.00/ $500.00 Net Change: $0.00/$0.00 Action: Delete Supplemental Allowance/ Delete Allowance Slot Dept./Prg. : 140-003 Slot#: A009 Object Code: 117 Current Position Title: Chief Fraud Investigator Proposed Position Title: Current Budgeted Salary/ Allowance: $3000 Proposed Budgeted Salary/ Allowance: $0.00 Net Change: $3000 Action: Create Allowance Slot/ Add Supplemental Allowance Dept./Prg. : 140-001/140-003 Slot#: 0003/A012 Object Code: 113/117 Current Position Title: Property Tax Manager Proposed Position Title: Property Tax Manager Current Budgeted Salary/ Allowance: $67,472.00/$0.00 Proposed Budgeted Salary/ Allowance: $67,472.00/ $3000.00 Net Change: $3,000.00 Total: $0.00
Urban County: A. AI-64027 1. Urban County Program is requesting County Commissioner’s Court approval of the following Civil Rights requirements for the Texas Community Development Block Grant Disaster Recovery (TxCDBG-DR) 2015 Floods and Storms Grant administered under the Texas General Land Office’s Community Development and Revitalization (GLO-CDR) program, CDBG-DR Contract No. 18-271-000-A923: a.) Section 3 Local Opportunity Plan; b.) Excessive Force Policy; c.) Section 504 Policy Against Discrimination based on Handicap and Grievance Procedures; d.) Fair Housing Policy; and e.) Code of Conduct. 2. Consideration and approval of Resolution regarding Civil Rights for the TxCDGBG-DR 2015 Floods and Storms Grant under the GLO-CDR program, CDBG-DR Contract No. 18-271-000-A923. 3. Consideration and approval to authorize the County Judge to sign any and all contractual documents associated with the aforementioned policies/procedures/resolution as required by the GLO.
Health & Human Services Department: A. AI-63995 Health Dept. - H.D. ADM (1293): Requesting approval to appropriate $138,000.00 to the Health Administration budget. Health Administration program income budget period closes on 12/31/2018. B. AI-63986 Requesting approval of the Interlocal Cooperation Agreement between City of McAllen and Hidalgo County in connection with holding a joint event with the South Texas All Hazards Conference for personnel who respond and provide services in cases of emergencies involving potential public calamities and further described and detailed in the ILA attached herein. C. AI-63968 Requesting approval of the Memorandum of Understanding between South Texas College and County of Hidalgo by and through the Hidalgo County Health & Human Services Department. The purpose of the Agreement is to have STC provide training on HB 300 and HIPAA rules. D. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures. E. Indigent Health Care Program: 1.Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Emergency Management: A. AI-63985 1. Discussion and approval of an Interlocal Agreement between the Lower Rio Grande Valley Development Council and Hidalgo County for the FY 2017 Hidalgo County Interoperability Communication Expansion Project. 2. Discussion and approval of an Interlocal Agreement between Hidalgo County and the City of Sullivan, La Joya, Penitas, Progreso and the Linn/San Manuel Volunteer Fire Department for the FY 2017 Hidalgo County Interoperability Communication Expansion Project.
Community Service Agency: A. AI-64008 Discussion, consideration, and action to approve the 2018 Fiscal Department Policy, as per recommendation by Hidalgo County Community Service Agency Advisory Board.
Precinct #1 - Comm. Fuentes: A. AI-63992 Requesting approval to accept the counteroffer to purchase a tract of land known as Parcel 53 associated with the Mile 6W Road Improvements Project (Westgate Ave.) (CSJ# 0921-02-356)
Precinct #2 - Comm. Cantu: A. AI-64070 Approval of Economically Disadvantaged County (EDC) Program Application and Affidavit for the Pct 2 Nolana Loop (FM 1426 to FM 907) Rd Project - CSJ: 0921-02-361 with authority for the County Judge to sign all required documentation.
Precinct #3 - Comm. Flores: A. AI-64037 Requesting approval for payment of claims for Matheson Tri-Gas Inc. invoices #'s 16063448, 16234999, 16418144, 16593268, 16758770, 16949587, and 17124701 totaling $268.35 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Budget & Management: A. AI-63998 Status update regarding the Hidalgo County e-Library. B. AI-63997 Requesting approval of Second Amendment to Interlocal Agreement between Hidalgo County and the City of Mission/Speer Memorial Library relating to the Hidalgo County Library System (HCLS) e-Library. C. AI-63999 Requesting approval for payment of Invoice No.: Mission PL FY2018-1a to the City of Mission/Speer Memorial Library for the Hidalgo County Library System (eLibrary) payment in the amount of $75,000.00. D. AI-64034 Discussion, consideration, and approval to continue with the modified allocation of quarterly payments schedule as previously agreed upon between Hidalgo County and the Hidalgo County Appraisal District in 1982, with authority for the County Judge to sign the requested acknowledgment. E. AI-63980 1115 Waiver DSRIP (1100): Approval to undesignate the amount of $26,353.84 in the year 2017 from the 1115 Waiver Assigned Fund Balance.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-64071 Discussion, consideration, and action to identify and assign the owner designated representatives as the group designees for courthouse project as follows: Valde Guerra, Executive Officer; Michael Leo, Economic Development Director; and Sergio Cruz, Budget Officer They are jointly authorized to act on behalf of the Owner with respect to the Hidalgo County Courthouse Project (“Project”) and all associated contracts, purchase orders, and agreements. The term “Owner” as it appears in any related contract, purchase orders, or agreements means the Owner or the Owner’s Designated Representative. Owner’s Designated Representative shall have authority to act on behalf of the Owner, including appropriate reviews and approvals, with respect to the Project in all circumstances, including invoices, Applications for Payment and Allowance Expenditure Authorizations, EXCEPT as follows: (A) Approval of the final Schematic Design drawings; (B) Approval of any additional funding to the Project in excess of the $150,000,000 project budget; (C) Approval of any new contract in excess of $50,000; (D) Approval of any Change Orders increasing a contract in excess of $50,000; (E) Approval of any Change Orders increasing the contractual duration; and (F) Approval of final payments and contracts close-out. The Owner’s Designated Representative has only such authority as granted by Commissioners’ Court of Hidalgo County, Texas, which may be revoked or amended at any time. 2. AI-64066 Acceptance and approval of the final negotiated AIA form of Agreement between Hidalgo County (Owner) and Morganti Texas, Inc., (Construction Manager At Risk) for the construction of a New Hidalgo County Courthouse, subject to legal review. B. Executive Office 1. AI-64031 A. Authority to declare "Surplus" the property located at 1212 S. 25th St. [off frontage road] in Edinburg, Texas [as it is in the best interest of the County to do so [since rehab of structure is cost prohibitive and is an obstacle to new facilities to be constructed on property] with approval to proceed with the demolition of said building [legal description attached herein]; B. Approval to proceed with demolition of a county-owned buildings located at 207 & 219 E. Loeb, Edinburg, Texas and known at Old County Jail & Carpenter Shop respectively [declared Surplus by CC action 9-11-13 for disposition by sale and later withdrawn for said purpose by CC action 06-07-16] so as to clear property for use as parking area in anticipation of the construction of the New Hidalgo County Courthouse. C. Pct. 1 1. AI-63688 A. Requesting approval of final negotiated Professional Services Agreement with B2Z Engineering as it relates to Professional Construction Management Services for Precinct No. 1, Tax Substation. Approved for negotiations by HCCC on November 14, 2017 AI-62333. B. Pursuant to HCCC approval of Professional Services Agreement with B2Z Engineering, requesting approval of Work Authorization No. 1 in the amount of $89,979.61 as it relates to Professional Construction Management Services for Precinct No. 1, Tax Substation. 2. AI-63895 A. Requesting approval of final negotiated Professional Services Agreement with B2Z Engineering as it relates to Professional Construction Management Services for Sunset Park Operations Facility. Approved for negotiations by HCCC on October 31, 2017, AI-62329. B. Pursuant to HCCC approval of Professional Services Agreement with B2Z Engineering, requesting approval of Work Authorization No. 1 in the amount of $65,389.65 as it relates to Professional Construction Management Services for Sunset Park Operations Facility. 3. AI-64045 Pct. 1 Requesting approval of the First Amendment to Interlocal Agreement with the City of Elsa for the road overlay improvements project of Mile 17 1/2 resulting in: A. Paragraph 4 to be deleted and replaced with inserted language below: 1.City Agrees to use CDBG Funding for City's one half share of materials needed for the overlay of the Road which is estimated to be the sum of Twenty Thousand Four Hundred Seventy Six and 50 hundredths Dollars ($20,476.50). City shall pay the estimated cost of such one-half of the materials on the execution of this Agreement. B. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreements in it's desires to assist each other in multiple projects to be defined by mutual agreement in which both the City and the County would benefit from the outcome of the work (the “Work”) by decreasing the cost of services and increasing the quality of life for both the citizens of the County and the City. D. Pct. 2 1. AI-63989 Requesting approval to complete and submit a credit application as required by vendor, Praxair for the Rental of Cylinders and Purchase of Bottle Gas and welding equipment (not to limit welding accessories) with authority for County Judge to sign credit application.
Open Forum
21. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. AI-64016 Cause #C-0561-18-I; Rosa Saldivar v Hidalgo County & Juan Arenas D. AI-64003 Claim of Fernando Quiroz E. AI-64005 Claim of Teresa Cantu 22. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
23. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-64017 Cause #C-0561-18-I; Rosa Saldivar v Hidalgo County & Juan Arenas D. AI-64004 Claim of Fernando Quiroz E. AI-64006 Claim of Teresa Cantu 26. Adjourn