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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
January 30, 2018
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   District Attorney's Office:
 
A. 63492   DA-Victim Assistance Program Grant (VAP) (1281):
Discussion, Consideration and Action acknowledging the Amended Interlocal Agreement between the Hidalgo County District Attorney's Office and the Lower Rio Grande Valley Development Council (LRGVDC).
 
6.   Sheriff's Office:
 
A. 63434   1. Approval of Memorandum of Understanding between the Hidalgo County Sheriff's Office and other Local, State, and Federal Law Enforcement Agencies to cooperate and collaborate in the Rio Grande Valley Texas Anti-Gang Center (RGV TAG).

2. Authorization for County Sheriff, as authorized Law Enforcement Official, to sign agreement.
 
7.   Constable Pct. #4:
 
A. 63481   Presentation and discussion of 2017 Racial Profiling Report as presented by Hidalgo County Constable Precinct 4 Department in accordance with Article 2.134 of the Texas Code of Criminal Procedures.
 
B. 63369   Requesting authorization and approval to purchase promotional items under "Public Purpose" pursuant to the Tex. Const. Art. 3 Sec. 52, to include but not limited to: pens, pencils, crayons, notebooks, school boxes, activity books, cinch bags, badge stickers, banners and table cloths. These items will be used to inform, relate progress, educate and report information to our constituents on aspects dealing with public safety, education and events.
 
8.   Executive Office:
 
A.   Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
B. 63476   Discussion, consideration and action on Memorandum of Understanding (MOU) between Hidalgo County and RGV Hispanic Chamber of Commerce for participation in the upcoming South Texas Senior Summit.
 
C. 63472   1. Delinquent Tax Collection Report for the period of July 1, 2017 through December 31, 2017
2. Presentation of Fees and Fines Report for the period of July 1, 2017 through December 31, 2017
 
D. 63473   1. Discussion and action on tax resale bids received on October 3, 2017 on the properties (see attached list)
2. Discussion and action on Order approving the tax resale bids received on October 3, 2017
 
E. 63475   Discussion and action on Resolution authorizing the resale of certain struck-off properties on February 6, 2018 (see attached list)
 
9.   Human Resources:
 
A.   Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
 
B. 63500   Pct. 3 Road Maintenance (1200):
1. Approval of the following personnel related actions effective next full pay period 2/5/2018:
Action Dept./ Prg. Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Net Change
Delete 123-005 0067 Welder $34,755.00 $0.00 ($34,755.00)
Create 123-005 0108 Maintenance I $0.00 $28,239.00 $28,239.00
Total ($6,516.00)
 
10.   Urban County:
 
A. 63433   Requesting approval of a program amendment for the City of Elsa FY’s 27, 28 & 29 (2014, 2015 & 2016) work plans. The amendment will add the reconstruction/overlay and drainage improvements of new streets.
 
B. 63435   “Subject to Compliance with HB 1295 , when and if applicable.” The Urban County Program on behalf of City of Alton is requesting authority to purchase bunker gear for fire fighting through Hidalgo County’s membership and participation with Buyboard approved vendor, Casco Industries, Inc. (Buyboard Contract # 524-17) in the amount of $19,072.86 (quote attached hereto), freight is included. City of Alton UCP Year 27-29 (2014-2016) Fire Station Equipment funds will be utilized.
 
C. 63443   1. Requesting approval of an "order" granting an exemption from competitive bidding requirements under Texas Local Gov't. Code, Chapter 262, Section .024 (a)(7) "an item that can be obtained from only one source."

2. Approval of a "Sole Source Declaration" with authority to enter into a "Contribution-In-Aid-of-Construction Agreement" with AEP Texas Central Company in the amount of $40,447.31 for the installation of primary poles and street lights within the City of Peñitas.
 
D. 63405  
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services;

2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of San Juan, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 30 (2017) San Juan Street Improvement funds.
Professional Service Firm Grade Ranked
Perez Consulting Engineers 90.66%
Javier Hinojosa Engineering 87.33%
Cruz-Hogan Consultants, Inc. 85.66%

3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of for the provision of engineering services for an Urban County Program Year 30 (2017) San Juan, Street Improvements project.
 
E. 63415   1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services-Construction Materials Geo-Technical Testing services;

2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) Construction Materials Geo-Technical Testing engineering firms from the County’s approved “pool” as graded and evaluated by the City of San Juan, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 30 (2017) San Juan Street Improvement funds.
Professional Service Firm Grade Ranked
Raba-Kistner Consultants, Inc. 96%
Terracon Consulting Engineers 88%
Millennium Engineers Group 86%

3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of for the provision of Construction Materials Geo-technical Testing Service for an Urban County Program Year 30 (2017) San Juan Street Improvements project.
 
F. 63416   Subject to HB 1295 Compliance, requesting consideration and action to award and enter into a construction contract with Castle Enterprises, LLC in the amount of $252,189.69 (base bid). UCP Fiscal Year 26, 29 & 30 (2013, 2016 & 2017) Alamo – Water/Sewer Improvement funds will be utilized.
 
G. 63417   “Subject to: HB 1295 Compliance.” Requesting authority to purchase fire station equipment through the County's Membership/Participation with BuyBoard's awarded vendor, Dooley Tackaberry (contract # 524-17), in the amount of $21,396.00 from FY 30 (2017) Mercedes Fire Stations/Equipment.
 
11.   Health & Human Services Department:
 
A. 63418   Health Department - CPS/Hazards (1293):
Requesting approval to submit renewal grant application and budget for the CPS/HAZARDS program for FY 19 in the amount of $574,166.00. The grant contract will be in effect from July 1, 2018 to June 30, 2019. This grant requires a ten percent local match.
 
B. 63409   1. Requesting approval to submit a request to Department of State Health Services for additional funds in the amount of $85,000.00 to fund the annual Hazards conference. This funding request requires a ten percent local match.
2. Requesting approval to receive a reimbursement of $2,500.00 for the application fee paid to the National Association of County and Health Officials to participate in the Project Public Health Ready cohort.
 
C.   Health Care Funding District:
 
1.   Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
 
D.   Indigent Health Care Program:
 
1.  
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
 
12.   Adult Probation:
 
A. 63477   Approval of Resolutions for the following 2019 Criminal Justice division (CJD) of the Governor's Office grants:
Domestic Violence Court Grant #3110403
DWI Court Grant #2413909
Veteran's Court Grant #2431508
Re-entry Court Grant #2800305
Misdemeanor DWI Court Grant #2881404
Mental Health Court Grant #3046903
Substance Abuse Treatment Facility - RSAT Grant #2928004
 
B. 63341   Acceptance of Statement of Financial Position for FY16 and FY17
 
C. 63432   Adult Probation - DWI (1289):
September 2017
1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $1,715.00.
2. Approval of appropriation of the DWI program income (GPI) in the amount of $1,715.00.
October 2017
1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $2,825.00.
2. Approval of appropriation of the DWI program income (GPI) in the amount of $2,825.00.
November 2017
1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $1,747.00.
2. Approval of appropriation of the DWI program income (GPI) in the amount of $1,747.00.
December 2017
1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $570.00.
2. Approval of appropriation of the DWI program income (GPI) in the amount of $570.00.
 
13.   Elections Administration:
 
A. 63338   Requesting authority to enter into a 3-year agreement with Cranel Versitec, a company that manages our HART Intercivic scanners and support. Upon approval by legal and the court we would enter a 3-year agreement paying $1,618.05 a year.
 
14.   Head Start Program:
 
A. 63308   Discussion/Approval of 2018 Self-Assessment Schedule
 
15.   Precinct #4 - Comm. Palacios:
 
A. 63514   Proclamation in Support of Sergeant Alfredo "Freddy" Gonzalez on the 50th Anniversary of His Heroic Death
 
B. 63491   1. Authorization and approval to apply for the Recreational Trails Grant through Texas Parks & Wildlife.
2. Authorization for County Judge, as authorized official, to sign the application.
 
C. 63493  
Pursuant to Texas Local Government Code section 157.903, requesting approval of indemnification in the amount of $20.00 for a counterfeit bill received.
 
16.   Budget & Management:
 
A. 63519   TXDOT-Pct 4 FM2220 (1315):
Authority for the County Judge to sign TXDOT form ROW-A-10 Tabulation of Values for all parcels associated with the Pct 4 FM2220 (Ware Rd) Road Project CSJ#2094-01-038 until the completion of this project.
 
B. 63449   Title IV-E (1100)
Approval for County Judge to sign Title IV-E Signature Authority Designation Form 2031.
 
17.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 63496  
A. Requesting exemption from competitive bidding requirements, under Tx LGC Chapter 262.024 (a) (4), a personal service;

B. Acceptance of the proposed scope of services and fee schedule from Sally Gavlik, dba, P/R & S, LLC with authority to enter into a personal services contract and subject to compliance with Form 1295 if and when applicable.
 
2. 63408  
a. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024 (a) (4), a professional service;
b. Approval of letter of engagement with "The Espinosa Law Firm" for the provision of legal services to the Hidalgo County Civil Service Commission.
 
3. 63490  
Acceptance and approval to add the following verbiage to the Pool of Professional Services Statements of Qualifications in connection to the grading and ranking protocol section:
A. Pursuant to Tex. Govt. Code sec. 2254 [Professional Services Procurement Act] the services will be selected on the basis of qualifications and demonstrated competence] and as further detailed in attached documentation [as reviewed and approved by HC DA/Civil Section];
Note: HC Purchasing issued an Extension of Acceptance Date due to an additional Addenda that will be sent to clarify the matter before CC from original acceptance date of Wed., January 24, 2018 for a two [2] weeks to Wed., Feb. 14, 2018.

B. Acceptance and approval of Instructions/Evaluation Memorandum for distribution to evaluation committee members;

C. Due to some calls for more time to submit SOQs [those firms requesting packets close to original submission deadline], requesting CC discussion and consideration to extend one [1] additional week or more if so desired to attract more participants and give ample time to submit properly. Note: The 2018 Pool becomes effective on March 16, 2018.
 
B.   Health & Human Services:
 
1. 63501  
A. Requesting exemption from competitive procurement requirement pursuant to Texas Local Government Code, 262.024 (7) & (A) an item that can only be obtained from one source;

B. Requesting approval of a "Sole Source Declaration" for QR Fit Trail, LLC for the purchase of Quick Response "QR" coded signs, which will provide fitness resources for Hidalgo County residents as way to promote a healthy and active lifestyle to expand the fight against the obesity epidemic with said declaration to in effect for all Hidalgo County Wide departments unless otherwise revoked by commissioners court.
 
C.   Pct. 2
 
1. 63455  
Acceptance and approval to execute the final form of a Professional Surveying Agreement with Quintanilla Headley and Associates for "Road and Bridge, C.I.P., and Other Projects in General (On An As Needed Basis) for Pct 2, [approved for negotiations on CC 01/16/18].
 
2. 63456  
Requesting approval of a professional appraisal services agreement with Professional Appraisal Service Inc., for the purposes of appraisal services for: Fair Market Value Appraisals in connection with the Acquisition of Land-Sale and/or Exchange, Rights of Way, Easements, Condemnations and Disposition of County owned Property located within Hidalgo County Precinct No. 2 (on an as needed basis & as selected for negotiations by CC on 1/16/18].
 
D.   Pct. 4
 
1. 63412  
A. Requesting approval of "Amendment No. 2" to the AIA B101-2007 Standard Form of Agreement (C-17-184-06-27) with Nassari-Warren Group Architects, Inc. for Project: “The Design and Construction of Memorial Park Phase I" (located at 107 Highway and Sunflower Road, Edinburg, Texas)in Precinct No. 4, to modify/add various section/articles to the AIA in order for project to proceed with a CMAR process, (refer to attached amendment herein).

B. Discussion, consideration, and action to establish the number of an Evaluation Committee, pursuant to Tx.LGC, Ch. 2269.253, [names will be announced/offered by Comm. Joseph Palacios] of the "Committee" that will score/grade/evaluate the participants for the Step 1 and 2 of the RFQ/P process/selection/engagement of a -"Construction Management At Risk (CMAR) for Construction of Memorial Park Phase I" in Hidalgo County Precinct 4, RFQ/P #2018-023-02-07-LHS;
 
E.   Colonia Access Program Pct. 3
 
1. 63461  
BCAP/PCT.3
Requesting acceptance and approval of Work Authorization No. 3 in connection with Contract# C-CAP-12-168-07-03 with a proposed fee of $4,411.25 with L&G Engineering, LLC.
 
F.   County Clerk
 
1. 63480  
a. Requesting exemption from competitive procurement requirements under the Texas Local Government Code, Section 262.024(a)(7)(a) proprietary software in connection with On-line Research Services for Hidalgo County;

b. Requesting approval of agreement(s) if applicable for "On-line Research Services" with Lexis Nexis including but not limited to the following, Hidalgo County - County Clerk.
 
18.   Open Forum
 
19.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Pending and/or potential litigation
 
C. 63457   Claim of Victor Murillo
 
D. 63459   Claim of Gerardo Morales
 
E. 63482   Claim of Erasmo and Marta Elia Garcia
 
F. 63520   Kleen Products LLC, et al v International Paper Company, et al c/o A.B. Data, Ltd.
 
20.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
21.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C. 63458   Claim of Victor Murillo
 
D. 63460   Claim of Gerardo Morales
 
E. 63483   Claim of Erasmo and Marta Elia Garcia
 
F. 63521   Kleen Products LLC, et al v International Paper Company, et al c/o A.B. Data, Ltd.
 
22.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
23.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
24.   Adjourn
 

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