1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 63411 Requesting approval of closing documents for Parcel 19 as it relates to Cesar Chavez Drain Ph II project and authority for the Chairman of the Board to execute documents, pending final legal review. 6. 63453 Requesting authority to advertise and approval of Request for Qualifications (RFQ) packet (including qualifications, requirements, and scope of services) as attached hereto for "Hidalgo County Drainage District No. 1 Pool of Professional Services" for the following; A. Engineers Services - RFQ No. HCDD1-18-007-02-21 B. Real Estate Appraisal Services - RFQ No. HCDD1-18-008-02-21 C. Surveying Services - RFQ No. HCDD1-18-009-02-21 for selection of firms per project on an "as needed basis" through grading/scoring, ranking, negotiation protocol as established by the Hidalgo County Drainage District No. 1 Board of Directors. 7. 63465 A.) Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services. B.) Presentation of scoring grid (for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of "Professional Construction Material Testing Services-On Call" for Hidalgo County Drainage District No.1 Projects. FIRM NAME: SCORE: RANK: Professional Service Industries, Inc. (PSI) 96 Millennium Engineers Group (MEG) 98 International Consulting Engineers (ICE) 94 C.) Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate Professional Engineering Services Agreement with the number one ranked firm, __________________________________, for the provision of "Professional Construction Material Testing Services-On Call" for Hidalgo County Drainage District No.1 Projects. 8. 63474 A. Discussion and action on tax resale bids received on October 3, 2017 on the properties (see attached list) B. Discussion and action on Resolution approving the tax resale bids received on October 3, 2017 9. 63479 Requesting acceptance and approval of Donation Deed from Intermediary Services Inc as it relates to a 2.33 Acre tract of land of Lot 1 Block 23 of Santa Cruz Gardens Unit No. 2. 10. 63488 Requesting approval of Inter Local Agreement by and between Hidalgo County Drainage District No.1 and North Alamo Water Supply Co. as it relates to Proposed Ditch / Canal Crossing North Alamo Regional WWTP - Collection System Project. (Pending final Legal review). 11. 63489 A.) Requesting exemption from competitive bidding requirements under Texas Local Government Code, Chapter 262.024 (a)(7)-"items for which competition is precluded because of existence of patents, copyrights, secret process or monopolies" in connection with SAGE Software, Inc., for SAGE Fixed Assets Software Maintenance, Technical Support, and Software Updates/Upgrades. B.) Approval of "Sole Source Declaration" for SAGE Software, Inc, for the purchase of SAGE Software Products, Software Maintenance, Technical Support, and Software Updates/Upgrades, with authority to purchase SAGE Fixed Assets Business Care Gold including SAGE Fixed Assets Track Pack Software License and Support for the year 2018 in the total amount of $2,862.00 and thereafter annually for as long as HCDD1 possess the software with Sole Source declaration to remain in effect unless otherwise revoked by the HCDD1 Board of Directors. 12. 63497 Requesting approval for a 15' NAWSC Easement as it relates to HCDD No. 1 property ID 841709 and authority for the Chairman of the Board to execute documents, pending final legal review. 13. 63498 CIP 130 Budget 005-Gnl Fund Administration Building A: For Clarification purposes only, Agenda Item No. 61880 (B) amount should be $32,709.50 for File No. 153780 payable to Valley Land Title Co. 14. 63512 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: 2013 Bonds CIP 133 Budget 315-Pharr-McAllen South Drain Outfall A. Application for Payment No. 1 in the amount of $218,098.80 from Jimenez Engineering Solutions, LLC D/B/A International Consulting Engineers related to Construction Contract No. HCDD1-17-005-02-21-Pharr Mcallen South Drain Outfall Improvements. Project Engineer: Hector J. Lopez, P.E., S&B Infrastructure, LTD. PO#631848 15. 63516 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: A. 2012 Bond Referendum, Precinct #1 Rural Drainage Development- Fund 133 1. Request for Payment to Tedsi Infrastructure Group, Inc on Old River Road, WA No. 20, Invoice #2017159 in the amount of $2,715.56 relating to Preliminary Engineering Report Study. 2. Request for Payment to Tedsi Infrastructure Group, Inc on Lucero Del Norte Rural Drainage Improvements, WA No. 18, Invoice #2017157 in the amount of $400.00 relating to Construction Inspection Contract Management. 3. Request for Payment to Tedsi Infrastructure Group, Inc. Ditch 23, WA No.16, Invoice 2017112 in the amount of $15,500 and Invoice #201756 in the amount of $2,000.00 for the Development of the Preliminary Engineering Report for Ditch 23. B. 2012 Bond Referendum, Precinct #1 Lateral IBWC Flood Pump Structures - Fund 133 1. Request Payment to Tedsi Infrastructure Group Inc. for the Mercedes Lateral Flood Pump WA No. 24, Invoice # 2017160 in the amount of $31,032.68 for the Construction and Inspection Management. 2. Request Payment to Tedsi Infrastructure Group Inc. for the East Donna Drain Flood Pump, WA No. 26, Invoice # 2017162 in the amount of 31,230.33 for the Construction and Inspection Management. C. Request approval of a Budget Amendment in the amount of $1,669,195.91 from the District's General Fund to fund the open purchase orders from 2017. 16. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 63507 Cause No. C-0373-17-E; Hidalgo County Drainage District No. 1 v. Integ Corporation, et al 17. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 63508 Cause No. C-0373-17-E; Hidalgo County Drainage District No. 1 v. Integ Corporation, et al 18. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 19. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 20. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 63534 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 63536 Presentation of Fund Information Report B. 63356 Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Months of October 2017 and November 2017. 3. 2017 Intradepartmental transfers: A. 63486 2018 - Auditor's Office (1100) 4. 2017 Interdepartmental transfers: A. 63467 Transfers Out-Health Grants (1100)/Transfers In-General Fund (1293) Approval of 2017 interdepartmental transfer from Transfers Out/Transfers In, Program 047, to Transfers Out/Transfers In, Program #013, in the amount of $8,500.00 in order to fund the cash match portion required for the CPS/Hazards grant for fiscal year 2018. 5. 2018 Intradepartmental Transfers: A. 63506 2018 - JP Pct. 1 Pl. 1 (1100) B. 63509 2018 - Constable Pct. 2 (1100) C. 63462 2018 - Pct 2 CRC San Juan (1100) D. 63463 2018 - Pct 2 CRC Alamo (1100) E. 63494 2018 - General Litigation (1100) F. 63495 2018 - Jail (1100) G. 63499 2018 - Sheriff's Federal Sharing - U.S. Treasury (1228) H. 63503 2018 - Co. Wide Adm. (1100) I. 63478 2018 - Pct 1 R&B (1200) J. 63485 2018 - Pct.4 Sanitation (1100) K. 63468 2018 - Elections (1283) HAVA L. 63469 2018 - Pct.4 Parks (1100) M. 63454 2018 - Tax Office (1100) N. 63450 2018 - Health & Human Services (1100) O. 63452 2018 - CC5 (1100) P. 63427 2018- JP 2/2 - (1100) Q. 63428 2018 - 139TH DC (1100) R. 63410 2018 - 332nd DC (1100) 6. 2018 Interdepartmental Transfers: A. 63464 Pct 2 Administration (1200) : Approval of 2018 interdepartmental transfer for Pct 2 Road Maint. to Pct 2 Adm. in the amount of $3,394.00 to fund pending requisitions. 7. Planning Department: A. 63438 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 8. Executive Office: A. 63515 Approval of Right of Way Permit: 1. Hidalgo County Irrigation District No. 2; San Juan, TX; (PCT. 2) B. 63437 Approval of Right of Way Permits: 1. Melden & Hunt, Inc.; Edinburg, TX (PCT.4) 9. Tax Refunds: A. 63425 Account Number Payer Amount M1120.99.001.004C.05 BIOMET $3,213.69 10. Membership Dues/Certifications: A. 63388 District Attorney (1100): Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for D.A's Office employees in the amount of $420.00 (Requisition #363561), with authority for County Treasurer to issue check after review, audit and procedures are completed by the County Auditor. B. 63330 District Attorney (1100): Requesting approval to pay 2018 membership dues to the United States Court of Appeals - Fifth Circuit for employee (no.180114) in the amount of $50.00 (Requisition #364540). 11. Headstart: A. 63310 Approval of Children's Applications Report for 2017-2018 B. 63311 Approval of Monthly Texas Department of Agriculture Meals and Snacks Reports: November, 2017 and December, 2017 C. 63312 Approval of Monthly Special Services Reports: November, 2017 and December, 2017 D. 63309 Approval of Monthly Financial Reports: November, 2017 and December, 2017 E. 63313 Approval of Monthly Average Daily Attendance (ADA) Reports: November, 2017 and December, 2017 12. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 63361 Approval of Application for Payment No. 8 in the amount of $174,080.15 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and as reviewed by project engineer, Ricardo Gallaga, P.E. B. 63377 Requesting approval of the following items for the Pct 2 Yuma Avenue Extension Project, as submitted by contractor, Texas Cordia Construction LLC and as reviewed by project inspector, Eugene Palacios, P.E. through Contract C-16-281-11-15: 1. Application for Payment No. 8 (Final) in the amount of $921.50 2. Application for Payment No. 9 (Retainage) release in the amount of $35,984.46 3. Acceptance of Substantial Completion, reflecting the date of October 9, 2017. C. 63440 Acceptance and approval to exercise the County's option, as provided in current agreement C-13-196-01-21, to extend for an additional one (1) year period, under the same rates, terms and conditions, for: "Credit Card Payment Services" with Easy Access, Inc. D. 63442 Acceptance and approval to exercise the County’s last one (1) year option to extend lease, as provided in the current agreement under the same rates, terms and conditions, for Lease of Parcel for Citizen Collection Site-Mercedes, TX with Ray Jones. E. 63413 Authority to rescind action taken by Commissioners Court on December 5, 2017(AI-62812) invoice #40010 in the amount of $11,161.96 for B2Z as recommended and instructed by Auditor staff as a remedy to correct vendor submitted wrong invoice number. F. 63431 Acceptance and approval of invoice #40009 submitted by project engineer B2Z Engineering (P.O. 771132) - Hidalgo County Precinct # 4 Brewster Park Construction Phase Services in the amount of $11,161.96. G. 63389 Requesting approval of Application for Payment No. 2 in the amount of $99,494.96 to NM Contracting, LLC. for the, "Hidalgo County County Wide Service Shop Project", through Contract# C-17-027-07-25, and as certified for payment by project architect, The Warren Group Architects, Inc.
Acceptance of Certificate of Construction Completion, reflecting the date of November 1, 2017.
63514 Proclamation in Support of Sergeant Alfredo "Freddy" Gonzalez on the 50th Anniversary of His Heroic Death
63492 DA-Victim Assistance Program Grant (VAP) (1281): Discussion, Consideration and Action acknowledging the Amended Interlocal Agreement between the Hidalgo County District Attorney's Office and the Lower Rio Grande Valley Development Council (LRGVDC).
63434 1. Approval of Memorandum of Understanding between the Hidalgo County Sheriff's Office and other Local, State, and Federal Law Enforcement Agencies to cooperate and collaborate in the Rio Grande Valley Texas Anti-Gang Center (RGV TAG). 2. Authorization for County Sheriff, as authorized Law Enforcement Official, to sign agreement.
Constable Pct. #4: A. 63481 Presentation and discussion of 2017 Racial Profiling Report as presented by Hidalgo County Constable Precinct 4 Department in accordance with Article 2.134 of the Texas Code of Criminal Procedures. B. 63369 Requesting authorization and approval to purchase promotional items under "Public Purpose" pursuant to the Tex. Const. Art. 3 Sec. 52, to include but not limited to: pens, pencils, crayons, notebooks, school boxes, activity books, cinch bags, badge stickers, banners and table cloths. These items will be used to inform, relate progress, educate and report information to our constituents on aspects dealing with public safety, education and events.
Executive Office: A. Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 63476 Discussion, consideration and action on Memorandum of Understanding (MOU) between Hidalgo County and RGV Hispanic Chamber of Commerce for participation in the upcoming South Texas Senior Summit. C. 63472 1. Delinquent Tax Collection Report for the period of July 1, 2017 through December 31, 2017 2. Presentation of Fees and Fines Report for the period of July 1, 2017 through December 31, 2017 D. 63473 1. Discussion and action on tax resale bids received on October 3, 2017 on the properties (see attached list) 2. Discussion and action on Order approving the tax resale bids received on October 3, 2017 E. 63475 Discussion and action on Resolution authorizing the resale of certain struck-off properties on February 6, 2018 (see attached list)
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 63500 Pct. 3 Road Maintenance (1200): 1. Approval of the following personnel related actions effective next full pay period 2/5/2018: Action Dept./ Prg. Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Net Change Delete 123-005 0067 Welder $34,755.00 $0.00 ($34,755.00) Create 123-005 0108 Maintenance I $0.00 $28,239.00 $28,239.00 Total ($6,516.00)
Urban County: A. 63433 Requesting approval of a program amendment for the City of Elsa FY’s 27, 28 & 29 (2014, 2015 & 2016) work plans. The amendment will add the reconstruction/overlay and drainage improvements of new streets. B. 63435 “Subject to Compliance with HB 1295 , when and if applicable.” The Urban County Program on behalf of City of Alton is requesting authority to purchase bunker gear for fire fighting through Hidalgo County’s membership and participation with Buyboard approved vendor, Casco Industries, Inc. (Buyboard Contract # 524-17) in the amount of $19,072.86 (quote attached hereto), freight is included. City of Alton UCP Year 27-29 (2014-2016) Fire Station Equipment funds will be utilized. C. 63443 1. Requesting approval of an "order" granting an exemption from competitive bidding requirements under Texas Local Gov't. Code, Chapter 262, Section .024 (a)(7) "an item that can be obtained from only one source." 2. Approval of a "Sole Source Declaration" with authority to enter into a "Contribution-In-Aid-of-Construction Agreement" with AEP Texas Central Company in the amount of $40,447.31 for the installation of primary poles and street lights within the City of Peñitas. D. 63405 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services; 2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of San Juan, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 30 (2017) San Juan Street Improvement funds. Professional Service Firm Grade Ranked Perez Consulting Engineers 90.66% Javier Hinojosa Engineering 87.33% Cruz-Hogan Consultants, Inc. 85.66% 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of for the provision of engineering services for an Urban County Program Year 30 (2017) San Juan, Street Improvements project. E. 63415 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services-Construction Materials Geo-Technical Testing services; 2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) Construction Materials Geo-Technical Testing engineering firms from the County’s approved “pool” as graded and evaluated by the City of San Juan, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 30 (2017) San Juan Street Improvement funds. Professional Service Firm Grade Ranked Raba-Kistner Consultants, Inc. 96% Terracon Consulting Engineers 88% Millennium Engineers Group 86% 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of for the provision of Construction Materials Geo-technical Testing Service for an Urban County Program Year 30 (2017) San Juan Street Improvements project. F. 63416 Subject to HB 1295 Compliance, requesting consideration and action to award and enter into a construction contract with Castle Enterprises, LLC in the amount of $252,189.69 (base bid). UCP Fiscal Year 26, 29 & 30 (2013, 2016 & 2017) Alamo – Water/Sewer Improvement funds will be utilized. G. 63417 “Subject to: HB 1295 Compliance.” Requesting authority to purchase fire station equipment through the County's Membership/Participation with BuyBoard's awarded vendor, Dooley Tackaberry (contract # 524-17), in the amount of $21,396.00 from FY 30 (2017) Mercedes Fire Stations/Equipment.
Health & Human Services Department: A. 63418 Health Department - CPS/Hazards (1293): Requesting approval to submit renewal grant application and budget for the CPS/HAZARDS program for FY 19 in the amount of $574,166.00. The grant contract will be in effect from July 1, 2018 to June 30, 2019. This grant requires a ten percent local match. B. 63409 1. Requesting approval to submit a request to Department of State Health Services for additional funds in the amount of $85,000.00 to fund the annual Hazards conference. This funding request requires a ten percent local match. 2. Requesting approval to receive a reimbursement of $2,500.00 for the application fee paid to the National Association of County and Health Officials to participate in the Project Public Health Ready cohort. C. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures D. Indigent Health Care Program: 1.Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Adult Probation: A. 63477 Approval of Resolutions for the following 2019 Criminal Justice division (CJD) of the Governor's Office grants: Domestic Violence Court Grant #3110403 DWI Court Grant #2413909 Veteran's Court Grant #2431508 Re-entry Court Grant #2800305 Misdemeanor DWI Court Grant #2881404 Mental Health Court Grant #3046903 Substance Abuse Treatment Facility - RSAT Grant #2928004 B. 63341 Acceptance of Statement of Financial Position for FY16 and FY17 C. 63432 Adult Probation - DWI (1289): September 2017 1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $1,715.00. 2. Approval of appropriation of the DWI program income (GPI) in the amount of $1,715.00. October 2017 1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $2,825.00. 2. Approval of appropriation of the DWI program income (GPI) in the amount of $2,825.00. November 2017 1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $1,747.00. 2. Approval of appropriation of the DWI program income (GPI) in the amount of $1,747.00. December 2017 1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $570.00. 2. Approval of appropriation of the DWI program income (GPI) in the amount of $570.00.
63338 Requesting authority to enter into a 3-year agreement with Cranel Versitec, a company that manages our HART Intercivic scanners and support. Upon approval by legal and the court we would enter a 3-year agreement paying $1,618.05 a year.
63308 Discussion/Approval of 2018 Self-Assessment Schedule
B. 63491 1. Authorization and approval to apply for the Recreational Trails Grant through Texas Parks & Wildlife. 2. Authorization for County Judge, as authorized official, to sign the application. C. 63493 Pursuant to Texas Local Government Code section 157.903, requesting approval of indemnification in the amount of $20.00 for a counterfeit bill received.
Budget & Management: A. 63519 TXDOT-Pct 4 FM2220 (1315): Authority for the County Judge to sign TXDOT form ROW-A-10 Tabulation of Values for all parcels associated with the Pct 4 FM2220 (Ware Rd) Road Project CSJ#2094-01-038 until the completion of this project. B. 63449 Title IV-E (1100) Approval for County Judge to sign Title IV-E Signature Authority Designation Form 2031.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 63496 A. Requesting exemption from competitive bidding requirements, under Tx LGC Chapter 262.024 (a) (4), a personal service; B. Acceptance of the proposed scope of services and fee schedule from Sally Gavlik, dba, P/R & S, LLC with authority to enter into a personal services contract and subject to compliance with Form 1295 if and when applicable. 2. 63408 a. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024 (a) (4), a professional service; b. Approval of letter of engagement with "The Espinosa Law Firm" for the provision of legal services to the Hidalgo County Civil Service Commission. 3. 63490 Acceptance and approval to add the following verbiage to the Pool of Professional Services Statements of Qualifications in connection to the grading and ranking protocol section: A. Pursuant to Tex. Govt. Code sec. 2254 [Professional Services Procurement Act] the services will be selected on the basis of qualifications and demonstrated competence] and as further detailed in attached documentation [as reviewed and approved by HC DA/Civil Section]; Note: HC Purchasing issued an Extension of Acceptance Date due to an additional Addenda that will be sent to clarify the matter before CC from original acceptance date of Wed., January 24, 2018 for a two [2] weeks to Wed., Feb. 14, 2018. B. Acceptance and approval of Instructions/Evaluation Memorandum for distribution to evaluation committee members; C. Due to some calls for more time to submit SOQs [those firms requesting packets close to original submission deadline], requesting CC discussion and consideration to extend one [1] additional week or more if so desired to attract more participants and give ample time to submit properly. Note: The 2018 Pool becomes effective on March 16, 2018. B. Health & Human Services: 1. 63501 A. Requesting exemption from competitive procurement requirement pursuant to Texas Local Government Code, 262.024 (7) & (A) an item that can only be obtained from one source; B. Requesting approval of a "Sole Source Declaration" for QR Fit Trail, LLC for the purchase of Quick Response "QR" coded signs, which will provide fitness resources for Hidalgo County residents as way to promote a healthy and active lifestyle to expand the fight against the obesity epidemic with said declaration to in effect for all Hidalgo County Wide departments unless otherwise revoked by commissioners court. C. Pct. 2 1. 63455 Acceptance and approval to execute the final form of a Professional Surveying Agreement with Quintanilla Headley and Associates for "Road and Bridge, C.I.P., and Other Projects in General (On An As Needed Basis) for Pct 2, [approved for negotiations on CC 01/16/18]. 2. 63456 Requesting approval of a professional appraisal services agreement with Professional Appraisal Service Inc., for the purposes of appraisal services for: Fair Market Value Appraisals in connection with the Acquisition of Land-Sale and/or Exchange, Rights of Way, Easements, Condemnations and Disposition of County owned Property located within Hidalgo County Precinct No. 2 (on an as needed basis & as selected for negotiations by CC on 1/16/18]. D. Pct. 4 1. 63412 A. Requesting approval of "Amendment No. 2" to the AIA B101-2007 Standard Form of Agreement (C-17-184-06-27) with Nassari-Warren Group Architects, Inc. for Project: “The Design and Construction of Memorial Park Phase I" (located at 107 Highway and Sunflower Road, Edinburg, Texas)in Precinct No. 4, to modify/add various section/articles to the AIA in order for project to proceed with a CMAR process, (refer to attached amendment herein). B. Discussion, consideration, and action to establish the number of an Evaluation Committee, pursuant to Tx.LGC, Ch. 2269.253, [names will be announced/offered by Comm. Joseph Palacios] of the "Committee" that will score/grade/evaluate the participants for the Step 1 and 2 of the RFQ/P process/selection/engagement of a -"Construction Management At Risk (CMAR) for Construction of Memorial Park Phase I" in Hidalgo County Precinct 4, RFQ/P #2018-023-02-07-LHS; E. Colonia Access Program Pct. 3 1. 63461 BCAP/PCT.3 Requesting acceptance and approval of Work Authorization No. 3 in connection with Contract# C-CAP-12-168-07-03 with a proposed fee of $4,411.25 with L&G Engineering, LLC. F. County Clerk 1. 63480 a. Requesting exemption from competitive procurement requirements under the Texas Local Government Code, Section 262.024(a)(7)(a) proprietary software in connection with On-line Research Services for Hidalgo County; b. Requesting approval of agreement(s) if applicable for "On-line Research Services" with Lexis Nexis including but not limited to the following, Hidalgo County - County Clerk.
Open Forum
19. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 63457 Claim of Victor Murillo D. 63459 Claim of Gerardo Morales E. 63482 Claim of Erasmo and Marta Elia Garcia F. 63520 Kleen Products LLC, et al v International Paper Company, et al c/o A.B. Data, Ltd. 20. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
21. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 63458 Claim of Victor Murillo D. 63460 Claim of Gerardo Morales E. 63483 Claim of Erasmo and Marta Elia Garcia F. 63521 Kleen Products LLC, et al v International Paper Company, et al c/o A.B. Data, Ltd. 22. Closed Session: Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed 23. Open Session: Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed 24. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 63411 Requesting approval of closing documents for Parcel 19 as it relates to Cesar Chavez Drain Ph II project and authority for the Chairman of the Board to execute documents, pending final legal review. 6. 63453 Requesting authority to advertise and approval of Request for Qualifications (RFQ) packet (including qualifications, requirements, and scope of services) as attached hereto for "Hidalgo County Drainage District No. 1 Pool of Professional Services" for the following; A. Engineers Services - RFQ No. HCDD1-18-007-02-21 B. Real Estate Appraisal Services - RFQ No. HCDD1-18-008-02-21 C. Surveying Services - RFQ No. HCDD1-18-009-02-21 for selection of firms per project on an "as needed basis" through grading/scoring, ranking, negotiation protocol as established by the Hidalgo County Drainage District No. 1 Board of Directors. 7. 63465 A.) Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services. B.) Presentation of scoring grid (for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of "Professional Construction Material Testing Services-On Call" for Hidalgo County Drainage District No.1 Projects. FIRM NAME: SCORE: RANK: Professional Service Industries, Inc. (PSI) 96 Millennium Engineers Group (MEG) 98 International Consulting Engineers (ICE) 94 C.) Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate Professional Engineering Services Agreement with the number one ranked firm, __________________________________, for the provision of "Professional Construction Material Testing Services-On Call" for Hidalgo County Drainage District No.1 Projects. 8. 63474 A. Discussion and action on tax resale bids received on October 3, 2017 on the properties (see attached list) B. Discussion and action on Resolution approving the tax resale bids received on October 3, 2017 9. 63479 Requesting acceptance and approval of Donation Deed from Intermediary Services Inc as it relates to a 2.33 Acre tract of land of Lot 1 Block 23 of Santa Cruz Gardens Unit No. 2. 10. 63488 Requesting approval of Inter Local Agreement by and between Hidalgo County Drainage District No.1 and North Alamo Water Supply Co. as it relates to Proposed Ditch / Canal Crossing North Alamo Regional WWTP - Collection System Project. (Pending final Legal review). 11. 63489 A.) Requesting exemption from competitive bidding requirements under Texas Local Government Code, Chapter 262.024 (a)(7)-"items for which competition is precluded because of existence of patents, copyrights, secret process or monopolies" in connection with SAGE Software, Inc., for SAGE Fixed Assets Software Maintenance, Technical Support, and Software Updates/Upgrades. B.) Approval of "Sole Source Declaration" for SAGE Software, Inc, for the purchase of SAGE Software Products, Software Maintenance, Technical Support, and Software Updates/Upgrades, with authority to purchase SAGE Fixed Assets Business Care Gold including SAGE Fixed Assets Track Pack Software License and Support for the year 2018 in the total amount of $2,862.00 and thereafter annually for as long as HCDD1 possess the software with Sole Source declaration to remain in effect unless otherwise revoked by the HCDD1 Board of Directors. 12. 63497 Requesting approval for a 15' NAWSC Easement as it relates to HCDD No. 1 property ID 841709 and authority for the Chairman of the Board to execute documents, pending final legal review. 13. 63498 CIP 130 Budget 005-Gnl Fund Administration Building A: For Clarification purposes only, Agenda Item No. 61880 (B) amount should be $32,709.50 for File No. 153780 payable to Valley Land Title Co. 14. 63512 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: 2013 Bonds CIP 133 Budget 315-Pharr-McAllen South Drain Outfall A. Application for Payment No. 1 in the amount of $218,098.80 from Jimenez Engineering Solutions, LLC D/B/A International Consulting Engineers related to Construction Contract No. HCDD1-17-005-02-21-Pharr Mcallen South Drain Outfall Improvements. Project Engineer: Hector J. Lopez, P.E., S&B Infrastructure, LTD. PO#631848 15. 63516 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: A. 2012 Bond Referendum, Precinct #1 Rural Drainage Development- Fund 133 1. Request for Payment to Tedsi Infrastructure Group, Inc on Old River Road, WA No. 20, Invoice #2017159 in the amount of $2,715.56 relating to Preliminary Engineering Report Study. 2. Request for Payment to Tedsi Infrastructure Group, Inc on Lucero Del Norte Rural Drainage Improvements, WA No. 18, Invoice #2017157 in the amount of $400.00 relating to Construction Inspection Contract Management. 3. Request for Payment to Tedsi Infrastructure Group, Inc. Ditch 23, WA No.16, Invoice 2017112 in the amount of $15,500 and Invoice #201756 in the amount of $2,000.00 for the Development of the Preliminary Engineering Report for Ditch 23. B. 2012 Bond Referendum, Precinct #1 Lateral IBWC Flood Pump Structures - Fund 133 1. Request Payment to Tedsi Infrastructure Group Inc. for the Mercedes Lateral Flood Pump WA No. 24, Invoice # 2017160 in the amount of $31,032.68 for the Construction and Inspection Management. 2. Request Payment to Tedsi Infrastructure Group Inc. for the East Donna Drain Flood Pump, WA No. 26, Invoice # 2017162 in the amount of 31,230.33 for the Construction and Inspection Management. C. Request approval of a Budget Amendment in the amount of $1,669,195.91 from the District's General Fund to fund the open purchase orders from 2017. 16. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 63507 Cause No. C-0373-17-E; Hidalgo County Drainage District No. 1 v. Integ Corporation, et al 17. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 63508 Cause No. C-0373-17-E; Hidalgo County Drainage District No. 1 v. Integ Corporation, et al 18. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 19. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 20. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 63534 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 63536 Presentation of Fund Information Report B. 63356 Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Months of October 2017 and November 2017. 3. 2017 Intradepartmental transfers: A. 63486 2018 - Auditor's Office (1100) 4. 2017 Interdepartmental transfers: A. 63467 Transfers Out-Health Grants (1100)/Transfers In-General Fund (1293) Approval of 2017 interdepartmental transfer from Transfers Out/Transfers In, Program 047, to Transfers Out/Transfers In, Program #013, in the amount of $8,500.00 in order to fund the cash match portion required for the CPS/Hazards grant for fiscal year 2018. 5. 2018 Intradepartmental Transfers: A. 63506 2018 - JP Pct. 1 Pl. 1 (1100) B. 63509 2018 - Constable Pct. 2 (1100) C. 63462 2018 - Pct 2 CRC San Juan (1100) D. 63463 2018 - Pct 2 CRC Alamo (1100) E. 63494 2018 - General Litigation (1100) F. 63495 2018 - Jail (1100) G. 63499 2018 - Sheriff's Federal Sharing - U.S. Treasury (1228) H. 63503 2018 - Co. Wide Adm. (1100) I. 63478 2018 - Pct 1 R&B (1200) J. 63485 2018 - Pct.4 Sanitation (1100) K. 63468 2018 - Elections (1283) HAVA L. 63469 2018 - Pct.4 Parks (1100) M. 63454 2018 - Tax Office (1100) N. 63450 2018 - Health & Human Services (1100) O. 63452 2018 - CC5 (1100) P. 63427 2018- JP 2/2 - (1100) Q. 63428 2018 - 139TH DC (1100) R. 63410 2018 - 332nd DC (1100) 6. 2018 Interdepartmental Transfers: A. 63464 Pct 2 Administration (1200) : Approval of 2018 interdepartmental transfer for Pct 2 Road Maint. to Pct 2 Adm. in the amount of $3,394.00 to fund pending requisitions. 7. Planning Department: A. 63438 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 8. Executive Office: A. 63515 Approval of Right of Way Permit: 1. Hidalgo County Irrigation District No. 2; San Juan, TX; (PCT. 2) B. 63437 Approval of Right of Way Permits: 1. Melden & Hunt, Inc.; Edinburg, TX (PCT.4) 9. Tax Refunds: A. 63425 Account Number Payer Amount M1120.99.001.004C.05 BIOMET $3,213.69 10. Membership Dues/Certifications: A. 63388 District Attorney (1100): Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for D.A's Office employees in the amount of $420.00 (Requisition #363561), with authority for County Treasurer to issue check after review, audit and procedures are completed by the County Auditor. B. 63330 District Attorney (1100): Requesting approval to pay 2018 membership dues to the United States Court of Appeals - Fifth Circuit for employee (no.180114) in the amount of $50.00 (Requisition #364540). 11. Headstart: A. 63310 Approval of Children's Applications Report for 2017-2018 B. 63311 Approval of Monthly Texas Department of Agriculture Meals and Snacks Reports: November, 2017 and December, 2017 C. 63312 Approval of Monthly Special Services Reports: November, 2017 and December, 2017 D. 63309 Approval of Monthly Financial Reports: November, 2017 and December, 2017 E. 63313 Approval of Monthly Average Daily Attendance (ADA) Reports: November, 2017 and December, 2017 12. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 63361 Approval of Application for Payment No. 8 in the amount of $174,080.15 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and as reviewed by project engineer, Ricardo Gallaga, P.E. B. 63377 Requesting approval of the following items for the Pct 2 Yuma Avenue Extension Project, as submitted by contractor, Texas Cordia Construction LLC and as reviewed by project inspector, Eugene Palacios, P.E. through Contract C-16-281-11-15: 1. Application for Payment No. 8 (Final) in the amount of $921.50 2. Application for Payment No. 9 (Retainage) release in the amount of $35,984.46 3. Acceptance of Substantial Completion, reflecting the date of October 9, 2017. C. 63440 Acceptance and approval to exercise the County's option, as provided in current agreement C-13-196-01-21, to extend for an additional one (1) year period, under the same rates, terms and conditions, for: "Credit Card Payment Services" with Easy Access, Inc. D. 63442 Acceptance and approval to exercise the County’s last one (1) year option to extend lease, as provided in the current agreement under the same rates, terms and conditions, for Lease of Parcel for Citizen Collection Site-Mercedes, TX with Ray Jones. E. 63413 Authority to rescind action taken by Commissioners Court on December 5, 2017(AI-62812) invoice #40010 in the amount of $11,161.96 for B2Z as recommended and instructed by Auditor staff as a remedy to correct vendor submitted wrong invoice number. F. 63431 Acceptance and approval of invoice #40009 submitted by project engineer B2Z Engineering (P.O. 771132) - Hidalgo County Precinct # 4 Brewster Park Construction Phase Services in the amount of $11,161.96. G. 63389 Requesting approval of Application for Payment No. 2 in the amount of $99,494.96 to NM Contracting, LLC. for the, "Hidalgo County County Wide Service Shop Project", through Contract# C-17-027-07-25, and as certified for payment by project architect, The Warren Group Architects, Inc.
Acceptance of Certificate of Construction Completion, reflecting the date of November 1, 2017.
63514 Proclamation in Support of Sergeant Alfredo "Freddy" Gonzalez on the 50th Anniversary of His Heroic Death
63492 DA-Victim Assistance Program Grant (VAP) (1281): Discussion, Consideration and Action acknowledging the Amended Interlocal Agreement between the Hidalgo County District Attorney's Office and the Lower Rio Grande Valley Development Council (LRGVDC).
63434 1. Approval of Memorandum of Understanding between the Hidalgo County Sheriff's Office and other Local, State, and Federal Law Enforcement Agencies to cooperate and collaborate in the Rio Grande Valley Texas Anti-Gang Center (RGV TAG). 2. Authorization for County Sheriff, as authorized Law Enforcement Official, to sign agreement.
Constable Pct. #4: A. 63481 Presentation and discussion of 2017 Racial Profiling Report as presented by Hidalgo County Constable Precinct 4 Department in accordance with Article 2.134 of the Texas Code of Criminal Procedures. B. 63369 Requesting authorization and approval to purchase promotional items under "Public Purpose" pursuant to the Tex. Const. Art. 3 Sec. 52, to include but not limited to: pens, pencils, crayons, notebooks, school boxes, activity books, cinch bags, badge stickers, banners and table cloths. These items will be used to inform, relate progress, educate and report information to our constituents on aspects dealing with public safety, education and events.
Executive Office: A. Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 63476 Discussion, consideration and action on Memorandum of Understanding (MOU) between Hidalgo County and RGV Hispanic Chamber of Commerce for participation in the upcoming South Texas Senior Summit. C. 63472 1. Delinquent Tax Collection Report for the period of July 1, 2017 through December 31, 2017 2. Presentation of Fees and Fines Report for the period of July 1, 2017 through December 31, 2017 D. 63473 1. Discussion and action on tax resale bids received on October 3, 2017 on the properties (see attached list) 2. Discussion and action on Order approving the tax resale bids received on October 3, 2017 E. 63475 Discussion and action on Resolution authorizing the resale of certain struck-off properties on February 6, 2018 (see attached list)
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 63500 Pct. 3 Road Maintenance (1200): 1. Approval of the following personnel related actions effective next full pay period 2/5/2018: Action Dept./ Prg. Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Net Change Delete 123-005 0067 Welder $34,755.00 $0.00 ($34,755.00) Create 123-005 0108 Maintenance I $0.00 $28,239.00 $28,239.00 Total ($6,516.00)
Urban County: A. 63433 Requesting approval of a program amendment for the City of Elsa FY’s 27, 28 & 29 (2014, 2015 & 2016) work plans. The amendment will add the reconstruction/overlay and drainage improvements of new streets. B. 63435 “Subject to Compliance with HB 1295 , when and if applicable.” The Urban County Program on behalf of City of Alton is requesting authority to purchase bunker gear for fire fighting through Hidalgo County’s membership and participation with Buyboard approved vendor, Casco Industries, Inc. (Buyboard Contract # 524-17) in the amount of $19,072.86 (quote attached hereto), freight is included. City of Alton UCP Year 27-29 (2014-2016) Fire Station Equipment funds will be utilized. C. 63443 1. Requesting approval of an "order" granting an exemption from competitive bidding requirements under Texas Local Gov't. Code, Chapter 262, Section .024 (a)(7) "an item that can be obtained from only one source." 2. Approval of a "Sole Source Declaration" with authority to enter into a "Contribution-In-Aid-of-Construction Agreement" with AEP Texas Central Company in the amount of $40,447.31 for the installation of primary poles and street lights within the City of Peñitas. D. 63405 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services; 2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of San Juan, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 30 (2017) San Juan Street Improvement funds. Professional Service Firm Grade Ranked Perez Consulting Engineers 90.66% Javier Hinojosa Engineering 87.33% Cruz-Hogan Consultants, Inc. 85.66% 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of for the provision of engineering services for an Urban County Program Year 30 (2017) San Juan, Street Improvements project. E. 63415 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services-Construction Materials Geo-Technical Testing services; 2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) Construction Materials Geo-Technical Testing engineering firms from the County’s approved “pool” as graded and evaluated by the City of San Juan, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 30 (2017) San Juan Street Improvement funds. Professional Service Firm Grade Ranked Raba-Kistner Consultants, Inc. 96% Terracon Consulting Engineers 88% Millennium Engineers Group 86% 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of for the provision of Construction Materials Geo-technical Testing Service for an Urban County Program Year 30 (2017) San Juan Street Improvements project. F. 63416 Subject to HB 1295 Compliance, requesting consideration and action to award and enter into a construction contract with Castle Enterprises, LLC in the amount of $252,189.69 (base bid). UCP Fiscal Year 26, 29 & 30 (2013, 2016 & 2017) Alamo – Water/Sewer Improvement funds will be utilized. G. 63417 “Subject to: HB 1295 Compliance.” Requesting authority to purchase fire station equipment through the County's Membership/Participation with BuyBoard's awarded vendor, Dooley Tackaberry (contract # 524-17), in the amount of $21,396.00 from FY 30 (2017) Mercedes Fire Stations/Equipment.
Health & Human Services Department: A. 63418 Health Department - CPS/Hazards (1293): Requesting approval to submit renewal grant application and budget for the CPS/HAZARDS program for FY 19 in the amount of $574,166.00. The grant contract will be in effect from July 1, 2018 to June 30, 2019. This grant requires a ten percent local match. B. 63409 1. Requesting approval to submit a request to Department of State Health Services for additional funds in the amount of $85,000.00 to fund the annual Hazards conference. This funding request requires a ten percent local match. 2. Requesting approval to receive a reimbursement of $2,500.00 for the application fee paid to the National Association of County and Health Officials to participate in the Project Public Health Ready cohort. C. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures D. Indigent Health Care Program: 1.Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Adult Probation: A. 63477 Approval of Resolutions for the following 2019 Criminal Justice division (CJD) of the Governor's Office grants: Domestic Violence Court Grant #3110403 DWI Court Grant #2413909 Veteran's Court Grant #2431508 Re-entry Court Grant #2800305 Misdemeanor DWI Court Grant #2881404 Mental Health Court Grant #3046903 Substance Abuse Treatment Facility - RSAT Grant #2928004 B. 63341 Acceptance of Statement of Financial Position for FY16 and FY17 C. 63432 Adult Probation - DWI (1289): September 2017 1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $1,715.00. 2. Approval of appropriation of the DWI program income (GPI) in the amount of $1,715.00. October 2017 1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $2,825.00. 2. Approval of appropriation of the DWI program income (GPI) in the amount of $2,825.00. November 2017 1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $1,747.00. 2. Approval of appropriation of the DWI program income (GPI) in the amount of $1,747.00. December 2017 1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $570.00. 2. Approval of appropriation of the DWI program income (GPI) in the amount of $570.00.
63338 Requesting authority to enter into a 3-year agreement with Cranel Versitec, a company that manages our HART Intercivic scanners and support. Upon approval by legal and the court we would enter a 3-year agreement paying $1,618.05 a year.
63308 Discussion/Approval of 2018 Self-Assessment Schedule
B. 63491 1. Authorization and approval to apply for the Recreational Trails Grant through Texas Parks & Wildlife. 2. Authorization for County Judge, as authorized official, to sign the application. C. 63493 Pursuant to Texas Local Government Code section 157.903, requesting approval of indemnification in the amount of $20.00 for a counterfeit bill received.
Budget & Management: A. 63519 TXDOT-Pct 4 FM2220 (1315): Authority for the County Judge to sign TXDOT form ROW-A-10 Tabulation of Values for all parcels associated with the Pct 4 FM2220 (Ware Rd) Road Project CSJ#2094-01-038 until the completion of this project. B. 63449 Title IV-E (1100) Approval for County Judge to sign Title IV-E Signature Authority Designation Form 2031.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 63496 A. Requesting exemption from competitive bidding requirements, under Tx LGC Chapter 262.024 (a) (4), a personal service; B. Acceptance of the proposed scope of services and fee schedule from Sally Gavlik, dba, P/R & S, LLC with authority to enter into a personal services contract and subject to compliance with Form 1295 if and when applicable. 2. 63408 a. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024 (a) (4), a professional service; b. Approval of letter of engagement with "The Espinosa Law Firm" for the provision of legal services to the Hidalgo County Civil Service Commission. 3. 63490 Acceptance and approval to add the following verbiage to the Pool of Professional Services Statements of Qualifications in connection to the grading and ranking protocol section: A. Pursuant to Tex. Govt. Code sec. 2254 [Professional Services Procurement Act] the services will be selected on the basis of qualifications and demonstrated competence] and as further detailed in attached documentation [as reviewed and approved by HC DA/Civil Section]; Note: HC Purchasing issued an Extension of Acceptance Date due to an additional Addenda that will be sent to clarify the matter before CC from original acceptance date of Wed., January 24, 2018 for a two [2] weeks to Wed., Feb. 14, 2018. B. Acceptance and approval of Instructions/Evaluation Memorandum for distribution to evaluation committee members; C. Due to some calls for more time to submit SOQs [those firms requesting packets close to original submission deadline], requesting CC discussion and consideration to extend one [1] additional week or more if so desired to attract more participants and give ample time to submit properly. Note: The 2018 Pool becomes effective on March 16, 2018. B. Health & Human Services: 1. 63501 A. Requesting exemption from competitive procurement requirement pursuant to Texas Local Government Code, 262.024 (7) & (A) an item that can only be obtained from one source; B. Requesting approval of a "Sole Source Declaration" for QR Fit Trail, LLC for the purchase of Quick Response "QR" coded signs, which will provide fitness resources for Hidalgo County residents as way to promote a healthy and active lifestyle to expand the fight against the obesity epidemic with said declaration to in effect for all Hidalgo County Wide departments unless otherwise revoked by commissioners court. C. Pct. 2 1. 63455 Acceptance and approval to execute the final form of a Professional Surveying Agreement with Quintanilla Headley and Associates for "Road and Bridge, C.I.P., and Other Projects in General (On An As Needed Basis) for Pct 2, [approved for negotiations on CC 01/16/18]. 2. 63456 Requesting approval of a professional appraisal services agreement with Professional Appraisal Service Inc., for the purposes of appraisal services for: Fair Market Value Appraisals in connection with the Acquisition of Land-Sale and/or Exchange, Rights of Way, Easements, Condemnations and Disposition of County owned Property located within Hidalgo County Precinct No. 2 (on an as needed basis & as selected for negotiations by CC on 1/16/18]. D. Pct. 4 1. 63412 A. Requesting approval of "Amendment No. 2" to the AIA B101-2007 Standard Form of Agreement (C-17-184-06-27) with Nassari-Warren Group Architects, Inc. for Project: “The Design and Construction of Memorial Park Phase I" (located at 107 Highway and Sunflower Road, Edinburg, Texas)in Precinct No. 4, to modify/add various section/articles to the AIA in order for project to proceed with a CMAR process, (refer to attached amendment herein). B. Discussion, consideration, and action to establish the number of an Evaluation Committee, pursuant to Tx.LGC, Ch. 2269.253, [names will be announced/offered by Comm. Joseph Palacios] of the "Committee" that will score/grade/evaluate the participants for the Step 1 and 2 of the RFQ/P process/selection/engagement of a -"Construction Management At Risk (CMAR) for Construction of Memorial Park Phase I" in Hidalgo County Precinct 4, RFQ/P #2018-023-02-07-LHS; E. Colonia Access Program Pct. 3 1. 63461 BCAP/PCT.3 Requesting acceptance and approval of Work Authorization No. 3 in connection with Contract# C-CAP-12-168-07-03 with a proposed fee of $4,411.25 with L&G Engineering, LLC. F. County Clerk 1. 63480 a. Requesting exemption from competitive procurement requirements under the Texas Local Government Code, Section 262.024(a)(7)(a) proprietary software in connection with On-line Research Services for Hidalgo County; b. Requesting approval of agreement(s) if applicable for "On-line Research Services" with Lexis Nexis including but not limited to the following, Hidalgo County - County Clerk.
Open Forum
19. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 63457 Claim of Victor Murillo D. 63459 Claim of Gerardo Morales E. 63482 Claim of Erasmo and Marta Elia Garcia F. 63520 Kleen Products LLC, et al v International Paper Company, et al c/o A.B. Data, Ltd. 20. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
21. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 63458 Claim of Victor Murillo D. 63460 Claim of Gerardo Morales E. 63483 Claim of Erasmo and Marta Elia Garcia F. 63521 Kleen Products LLC, et al v International Paper Company, et al c/o A.B. Data, Ltd. 22. Closed Session: Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed 23. Open Session: Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed 24. Adjourn