Print Agenda Return
AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
January 16, 2018
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   District Attorney's Office:
 
A. 63217   Proclamation declaring January 2018 as Human Trafficking Awareness month.
 
6.   Sheriff's Office:
 
A. 63300   1. Approval of certification of revenues as certified by County Auditor.
2. Approval of appropriation of funds in the Jail Commissary account for the amount of $209,578.00.
 
B. 63215   1. Authorization to accept the Approval Notice in reference to Rifle-Resistant Body Armor Grant for the amount of $259,470.00.
2. Authorization and approval for County Judge, as authorized official, to Electronically accept Grant award form and related documents.
3. Approval of Certification of Revenues as certified by the County Auditor for the Rifle-Resistant Body Armor Grant.
4. Approval to appropriate the budget for the Sheriff's Office Rifle Resistant Body Armor Grant in the amount of $259,470.00.
 
7.   Constable Pct. #1:
 
A. 63229   1. Authorization to accept the Approval Notice in reference to Rifle-Resistant Body Armor Grant for the amount of $6,822.00.
2. Authorization and approval for County Judge, as authorized official, to Electronically accept Grant award form and related documents.
3. Approval of Certification of Revenues as certified by the County Auditor for the Rifle-Resistant Body Armor Grant.
4. Approval to appropriate the budget for the Hidalgo County Constable Pct. 1 Rifle Resistant Body Armor Grant in the amount of $6,822.00.
 
8.   Constable Pct. #2:
 
A. 63234   1. Authorization to accept the Approval Notice in reference to Rifle-Resistant Body Armor Grant for the amount of $21,977.28.
2. Authorization and approval for County Judge, as authorized official, to Electronically accept Grant award form and related documents.
3. Approval of Certification of Revenues as certified by the County Auditor for the Rifle-Resistance Body Armor Grant.
4. Approval to appropriate the budget for the Constable Pct.2 Office Rifle-Resistance Body Armor Grant in the amount of $21,977.28.
 
9.   Constable Pct. #3:
 
A. 63264   1. Authorization to accept the Approval Notice in reference to Rifle-Resistant Body Armor Grant for the amount of $9,024.00.
2. Authorization and approval for County Judge, as authorized official, to Electronically accept Grant award form and related documents.
3. Approval of Certification of Revenues as certified by the County Auditor for the Rifle-Resistant Body Armor Grant.
4. Approval to appropriate the budget for the Hidalgo County Constable Pct. 1 Rifle Resistant Body Armor Grant in the amount of $9,024.00.
 
10.   Constable Pct. #4:
 
A. 63277   1. Ratification of acceptance of the Approval Notice in reference to Rifle-Resistant Body Armor Grant for the amount of $6,064.00.
2. Ratification of approval for County Judge, as authorized official, to Electronically accept Grant award form and related documents.
3. Approval of Certification of Revenues as certified by the County Auditor for the Rifle-Resistant Body Armor Grant.
4. Approval to appropriate the budget for the Hidalgo County Constable Pct. 4 Rifle Resistant Body Armor Grant in the amount of $6,064.00.
 
11.   Tax Office - Paul Villarreal:
 
A. 63240   Requesting approval of claim for the following, with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
Vendor Invoice# Invoice Date Amount Location
MCI 23197775 8/17/17 $31.03 300 E Hackberry Ste 3, McAllen
MCI 231987665 9/17/17 $34.27 300 E Hackberry Ste 3, McAllen
MCI 231998080 10/17/17 $34.75 300 E Hackberry Ste 3, McAllen
MCI 232008385 11/17/17 $34.43 300 E Hackberry Ste 3, McAllen
 
12.   Executive Office:
 
A.   Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
B. 63280   Approval of an Order appointing Maria Arcilia Duran as County Auditor for a two-year term (Dec. 4, 2017 - Dec. 3, 2019)
 
C. 63196   Requesting permission by the Edinburg Chamber of Commerce to use the county square for the 50th Annual Fiesta Edinburg Celebration on Saturday, February 24, 2018 at 10:00 a.m.
 
D. 63007  
Approval of 2018 Museum Funding Agreement between County of Hidalgo and Museum of South Texas History in the amount of $460,000.00
 
E. 63200   Facilities Management:
Requesting approval for payment of claim of the following, with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
Vendor Invoice # Inv. Date Amount Service Location
Matheson Tri Gas, Inc. 16235002 9-30-17 $112.50 Facilities Management
Matheson Tri Gas, Inc. 16418147 10-31-17 $116.25 Facilities Management
 
13.   Human Resources:
 
A.   Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
 
B. 63223   Tax Office (1100):
1. Approval of the following personnel actions, effective next full pay period of 1/22/2018:
Action Dept./Prg. Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Net Change
Delete 140-001 0047 Deputy Clerk I $29,607.00 $0.00 ($29,607.00)
Delete 140-001 0062 Deputy Clerk I $27,186.00 $0.00 ($27,186.00)
Delete 140-001 0077 Deputy Clerk I $26,794.00 $0.00 ($26,794.00)
Delete 140-001 0084 Deputy Clerk I $26,794.00 $0.00 ($26,794.00)
Delete 140-001 0092 Deputy Clerk I $26,794.00 $0.00 ($26,794.00)
Delete 140-001 0107 Deputy Clerk I $26,794.00 $0.00 ($26,794.00)
Delete 140-001 0111 Deputy Clerk I $26,794.00 $0.00 ($26,794.00)
Delete 140-001 0115 Deputy Clerk I $26,794.00 $0.00 ($26,794.00)
Delete 140-001 0118 Deputy Clerk I $26,794.00 $0.00 ($26,794.00)
Delete 140-001 0157 Clerk II $24,960.00 $0.00 ($24,960.00)
Total ($269,311.00)
Tax Office (1100):
2. Approval of the following personnel actions, effective next full pay period of 1/22/2018:
Action Dept./ Prg. Slot # Positon Title Current Budgeted Salary Proposed Budgeted Salary Net Change
Create 140-001 0193 Deputy Clerk II $0.00 $30,900.00 $30,900.00
Create 140-001 0194 Deputy Clerk II $0.00 $30,900.00 $30,900.00
Create 140-001 0195 Deputy Clerk II $0.00 $30,900.00 $30,900.00
Create 140-001 0196 Deputy Clerk II $0.00 $30,900.00 $30,900.00
Create 140-001 0197 Deputy Clerk II $0.00 $30,900.00 $30,900.00
Create 140-001 0198 Administrative Assistant II $0.00 $33,764.00 $33,764.00
Create 140-001 0199 Administrative Assistant III $0.00 $40,000.00 $40,000.00
Create 140-001 0200 Executive Assistant II $0.00 $42,067.00 $42,067.00
Total $270,331.00

3. Tax Office - Scofflaw Program (1100):
Action Dept./ Prg. Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Net Change
Create 140-004 0004 Scofflaw Deputy Clerk I $0.00 $30,900.00 $30,900.00
Total $30,900.00

4. Approval of intradepartmental transfer.
5. Approval of appropriation of funds.
 
C. 63286   Sheriff's Office (1100):
1. Approval to create five (5) Full-time temporary positions for 50 weeks beginning 01/16/2018 and ending 12/31/2018, as follows:
Action Dept./ Prg. Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary
Create 280-002 T446 Detention Officer Step I $0.00 $32,305.00
Create 280-002 T447 Detention Officer Step I $0.00 $32,305.00
Create 280-002 T448 Detention Officer Step I $0.00 $32,305.00
Create 280-002 T449 Detention Officer Step I $0.00 $32,305.00
Create 280-002 T450 Detention Officer Step I $0.00 $32,305.00
 
14.   Urban County:
 
A. 63269   Requesting approval of a program amendment for the City of Progreso FY's 28 & 30 (2015 & 2017) work plans. The amendment will add the reconstruction of Gonzalez St.
 
B. 63292   "Subject to: HB 1295 Compliance.” Requesting authority to purchase fire station equipment (bunker gear) through Hidalgo County’s membership and participation with Buyboard awarded vendor, NAFECO (contract # 432-13). The amount of purchase is $24,677.50 (quote attached) funded thru UCP FY 30 (2017) Precinct No. 2 (San Juan) – Fire Station/Equipment line item.
 
15.   Health & Human Services Department:
 
A. 63253   Approval to submit request to amend the categorical budget for the TX Healthy Communities grant contract #2016-003876B-02. The purpose is to align the budget with the work plan.
 
B. 63252   Requesting approval for the Hidalgo County Health & Human Services Department to submit application to participate in the Public Health Associate Program. The PHAP is a two-year program sponsored by the Centers for Disease Control and Prevention where PHAP associates are assigned to public health agencies and work alongside other professionals across a variety of public health settings.
 
C.   Health Care Funding District:
 
1.   Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
 
D.   Indigent Health Care Program:
 
1.  
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
 
16.   Fire Marshal's Office:
 
A. 63226   1. Discussion, consideration, and action regarding acceptance of (Auxiliary) Deputy Fire Marshal(s) / Fire Investigators for appointment by the Fire Marshal to State Licensing Commission (Certification): Under Authority of LGC 352.011 Section A (Assistants).
2. Appointment of Auxiliary (Assistant) Members
a. Miguel Guerra
b. Bryan Medina

3. Discussion, consideration and action on Racial Profiling Policy
 
17.   Emergency Management:
 
A. 63173   Discussion, consideration and approval of the Memorandum of Understanding between the Texas Forest Service, the Regional Incident Management Team Member and the County of Hidalgo with the authority of the Emergency Management Director to execute documents for the following County employees:
Eduardo Olivarez Hidalgo County Health and Human Services
Rolando Casas Hidalgo County Office of Emergency Management
 
18.   Elections Administration:
 
A.   Discussion, consideration and action but not limited to Election updates.
 
B. 63210   Discussion, consideration and approval of Early Voting Polling Locations for the March 6, 2018 Primary Elections.
 
C. 63211   Discussion of the Early Voting Mobile Units for the March 6, 2018 Primary Elections.
 
19.   Precinct #1 - Comm. Fuentes:
 
A. 63265   1. Discussion and action rescinding AI #63100-1/9/18 agenda "Appointment of board member to the Hidalgo County Regional Mobility Authority Board of Directors"
2. Appointment of board member to the Hidalgo County Regional Mobility Authority Board of Directors
 
B. 63282  
Requesting approval to accept the counteroffer to purchase a tract of land known as Parcel 47 associated with the Mile 6W Road Improvements Project ( CSJ# 0921-02-356 )
 
20.   Precinct #4 - Comm. Palacios:
 
A. 63285  
Discussion and possible action regarding Commissioner Joseph Palacios' Appointment to Community Advisory Board for Area Health Education Center ("AHEC") at San Carlos, Hidalgo County.
 
B. 63283   1. Discussion and possible action regarding the approval of a “Resolution Supporting the Continuing Protections Afforded Under the Deferred Action for Childhood Arrivals (DACA) Program.”
2. Authority and action to submit copy of “Resolution Supporting the Continuing Protections Afforded Under the Deferred Action for Childhood Arrivals (DACA) Program” to Federal Congressman Filemon Vela, Federal Congressman Henry Cuellar, Federal Congressman Vicente Gonzalez, Federal Senator John Cornyn, Federal Senator Ted Cruz, and U.S. President Donald J. Trump.
 
C. 63287   Discussion and approval of a Town Hall Meeting to be held on January 24, 2018, by Hidalgo County Precinct 4 at University of Texas at Rio Grande Valley.
1) Authority to execute agreement UTRGV and Hidalgo County and pay associated fees ($595.00).
2) Approval to include UTRGV in Hidalgo County Insurance Policy for the date mentioned above from 6 p.m. – 8 p.m.
 
21.   Budget & Management:
 
A.   Budget Appropriations:
 
1. 63275   Pct 3 Parks (1100):
a. Approval to undesignate the amount of $176,397.33 in the year 2018 for expenditures related to insurance proceeds received for the Anzaldua's Park.
b. Approval of 2018 appropriation of funds in the amount of $176,397.33 to fund ongoing to repairs to the Anzaldua's Park due to damages sustained from weather related event.
 
2. 63273   New Courthouse (1100):
a. Approval to undesignate the amount of $2,789,645.66 in the year 2018 for expenditures related to the New County Courthouse.
b. Approval of 2018 appropriation of funds in the amount of $2,789,645.66 to fund program expenditures.
 
3. 63108   1115 Waiver DSRIP (1100):
a. Approval to undesignate the amount of $2,318,927.00 in the year 2018 for expenditures related to the 1115 Waiver DSRIP Program.
b. Approval of 2018 appropriation of funds in the amount of $2,318,927.00 to fund program expenditures.
 
22.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 63298   Recommendation from contracted architect [including insurance consultant] in connection with the design and "Construction of a New Hidalgo County Courthouse," HDR, Inc., for HCCC's approval to waive required "pollution coverage" for the following sub-consultants:
1. Pacheco Koch
2. WJHW
3. McClintock + Hershfield
 
B.   CAP Pct. 4
 
1. 63290  
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services for the following;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services providers for Ware Country Subdivision for Precinct No.4 BCAP:
PROFESSIONAL ENGINEERING FIRMS GRADE RANKING
SAMES, Inc. 100
Halff Associates, Inc. 99
ICE 98

c. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of _______________________ for professional engineering services for Ware Country Subdivision for Precinct 4 BCAP.

d. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services providers for Green Valley Development Subdivision for Precinct No.4 BCAP:
PROFESSIONAL ENGINEERING FIRMS GRADE RANKING
Quintanilla Headley & Associates 100
Alpha Infrastructure 99
Perez Consulting Engineering 98

e. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of _______________________ for professional engineering services for Green Valley Development Subdivision for Precinct 4 BCAP.
 
C.   Sheriff's Office
 
1. 63242  
a. Acceptance and approval of Work Authorization No. 1 with an estimated cost of $ 35,840.00 as submitted by project engineer, Halff Associates, Inc., (project specific) for:“Renovations/Improvements to (2) Existing Padded Cells, and (3) New Violent Padded Cells at the Hidalgo County Sheriff's Office (Jail Facility)", in connection to (on call) PE Services Agreement #C-17-142-05-16 for: Buildings Repairs, Renovations, Alterations, Additions and/or Other Related Services to County Owned Buildings located in HC Precinct 4.

b. Pursuant to Article 14 of the "professional engineering services" agreement #C-17-142-05-16 with Halff Associates, Inc., is requesting approval to engage the services of Sub-Contractor (Chanin Engineering) with adherence to insurance provisions required by said article;
 
2. 63293  
Authority to convert and renovate cells at the Hidalgo County Sheriff's Adult Detention Facility through HC's membership/participation with Purchasing Cooperative of America contract #3-100-14, awarded Job Order Contractor, Hunt & Woodruff Construction Company LLC. in the amount of $173,738.00 .
 
D.   Pct. 2
 
1. 63272   a. Approve an order exempting from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;

b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional surveying services for "ON CALL" Precinct No. 2 Projects;
QUINTANILLA, HEADLEY, AND ASSOC., INC. ROW SURVEYING SERVICES, LLC HINOJOSA ENGINEERING, INC.
EVALUATOR 1 98 97 95
RANKING

c. Authority for the Purchasing Department to negotiate a professional surveying services agreement commencing with the No. 1 ranked firm of ___________________________ for professional surveying services for "ON CALL" Precinct No. 2 Projects.
 
2. 63271  
a. Approve an order exempting from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;

b. Presentation of scoring grid (for the purposes of ranking by CC) the firms graded and evaluated through the County's approved "pool" of professional appraisal services for "ON CALL" Precinct No. 2 Projects;
Total Scores PROFESSIONAL APPARAISAL SERVICES THE REAL ESTATE CENTER, INC SOUTHMOST REALTY, APPRAISALS, & COURT EXPERT WITNESS
EVALUATOR 1 98 97 95
RANKING

c. Authority for the Purchasing Department to negotiate a professional appraisal services agreement commencing with the No. 1 ranked firm of ___________________________ for professional appraisal services for "ON CALL" Precinct No. 2 Projects.
 
E.   Pct. 4
 
1. 63294  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service;

B. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County’s approved “pool” of Engineering Firms for "professional engineering services" for Project: Construction of Carmen Avila Road in Hidalgo County Precinct No. 4;

ENGINEERING FIRMS:
Firms Strada Group Developing Solutions Rio Delta Engineering Guzman & Munoz Engineering & Surveying
Scores 100 99 98
Ranking

C. Authority for the Purchasing Department to negotiate a professional engineering services agreement with the No.1 ranked firm ____________________________ for Engineering Services.
 
2. 63248  
Requesting acceptance and approval of Application and Service Agreement for permanent Water Meter with North Alamo Water Supply Corporation for Hidalgo County Precinct No. 4 - JR. Milo Ponce Park with authority for County Judge to execute service agreement application.
 
3. 63142   Acceptance and approval of the construction contract documents for Hidalgo County Precinct No. 4: "10th Street Extension [from SH 107 to FM 1925]" (CC action Reg. AI-63012 on 12/19/17) to Texas Cordia Construction, in the total amount of $9,142,335.55, for Contract# C-17-218-01-16.
 
F.   Constables
 
1. 63259  
Constables Pct.2
A. Requesting authorization for purchase/ installation of exterior vehicle accessories from Texas Tops of McAllen, Inc. in the amount of $1,987.00 which includes, but is not limited to, availability and market price fluctuation;
B. Requesting authorization to purchase Technology equipment for interior vehicle accessories through HC's membership/participation with TCPN (R160201) CDW Government LLC, in the amount of $2,766.90 which includes, but not limited to, availability and market price fluctuation.
 
G.   Health & Human Services Dept.
 
1. 62955  
A. Pursuant to Hidalgo County Legal Notice, page 2, paragraph 2. approval for HCCC to approve to waive the following "technicality" of vendor/bidder, DHR's failure to submit Addendum No. 1 [ Addendum reflected dates any inquiries are to be submitted to the Purchasing Department and in no way affect's the bid amount for any participant] as it is in the County's best interest to do so;
B. Presentation of responsible vendor, DHR submitting the lowest and bid [and meeting all specifications/requirements] including the approval of contract for the Request for Bid Project titled: Hidalgo County Health Department - "Laboratory Services for Health Department and Human Services" through RFB No.: 2017-193A-12-06-SGS;
 
23.   Open Forum
 
24.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Pending and/or potential litigation
 
C. 63262   Cause No. C-5342-17-C; City of Donna v County of Hidalgo
 
D. 63295   Claim of Adolfo Cavazos, Jr.
 
25.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
26.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C. 63263   Cause No. C-5342-17-C; City of Donna v County of Hidalgo
 
D. 63296   Claim of Adolfo Cavazos, Jr.
 
27.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
28.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
29.   Adjourn
 

AgendaQuick©2005 - 2018 Destiny Software Inc., All Rights Reserved