1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 63214 Discussion, consideration, and action to establish the number, and appoint members in the Evaluation Committee for the RFQ# HCDD1-18-002-01-17, Construction Manager at Risk (CMAR) for the HCDD1 New Administration Building Project, pursuant to Tx.LGC, Ch. 2269.253. 6. 63281 Requesting acceptance and approval of Work Authorization No. 1 in the amount of $16,419.74, as submitted by L&G Engineering, in relation to professional CMT Services for the Alamo Lateral & Cesar Chavez Drain Project Ph II, through awarded Contract No. C-HCDD1-17-056-11-07 for "Hidalgo County Drainage District No. 1 -On Call Professional Construction Materials Services" (Subject to Legal Review and compliance to Form HB1295) 7. 63270 A.) Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services. B.) Presentation of scoring grid (for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of "Professional Engineering Services" for Pharr-McAllen South Drain Construction Project. FIRM NAME: SCORE: RANK: S&B Infrastructure, Ltd. 98 Urban Infrastructure Group, Inc 95 South Texas Infrastructure Group 91 C.) Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of ____________________________, for the provisions of Professional Engineering Services for Pharr-McAllen South Drain Construction Project. 8. 63274 2013 Bonds Budget 300-J-09 Project Pct.4 Approval to issue payment on the following item: A. Invoice No. PP17-21 2017 in the amount of $105,481.37 from Hidalgo County Precinct No. 4 for reimbursement of labor, machine hours and fuel related to the construction of the J-09 Project (Pay Periods 17 through 21 of 2017). Project Engineer: Tedsi Infrastructure Group 9. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 63266 Cause No. C-0373-17-E; Hidalgo County Drainage District No. 1 v. Integ Corporation, et al 10. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 63267 Cause No. C-0373-17-E; Hidalgo County Drainage District No. 1 v. Integ Corporation, et al 11. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 12. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 13. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 63307 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 63314 Presentation of Fund Information Report B. 63124 Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of September 2017. 3. 2017 Intradepartmental transfers: A. 63288 2017 - Texas A&M AgriLife Extension Service (1100) B. 63258 2017 - Pct 2 Adm (1200) C. 63224 2017 - Health & Human Services Dept. / Clinics (1100) D. 63205 2017 - District Clerk (1100) 4. 2018 Intradepartmental Transfers: A. 63302 2018 - Co Wide Contingency (1100) B. 63257 2018 - Pct.4 Emergency Srv (1100) C. 63235 2018 - Election (1100) D. 63236 2018 - Health & Human Services Dept. / Clinics (1100) E. 63238 2018 - Probate Court (1100) F. 63247 2018 - Public Affairs (1100) G. 63254 2018 - Constable Precinct 4 (1100) H. 63255 2018 - I. T. Department (1100) I. 63233 2018 - DA Check Fraud (1222) J. 63140 2018 - DA CCP59 (1223) K. 63232 2018 - Facilities Management (050) Cty Wide (1100) L. 63228 2018 - CRIM DA (1100) M. 63225 2018 - Sheriff's Federal Sharing - US Justice (Fund 1229) N. 63054 2018 - Nuisance Abatement Division (1100) O. 63209 2018 - Elections LIT (1283) Chapter 19 P. 63218 2018 - Tax Office (1100) Q. 63201 2018 - Pct 1 R&B (1200) R. 63203 2018 - Purchasing (1100) S. 63198 2018 - Pct 1 Sanitation (1100) T. 63197 2018 - Pct 1 Parks (1100) 5. 2017 Interdepartmental transfers: A. 63291 Pct 2 Yuma Ave Ext Rd Prj (1200): Approval of 2017 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Yuma Ave Ext Project in the amount of $970.00 to fund Change Order No. 6. 6. 2018 Interdepartmental Transfers: A. 63301 2018-WIC Admin (1292): Approval of 2018 interdepartmental transfer from WIC Adm. to TXIN in the amount of $16,735.00 for travel expenditures B. 63303 430th DC (1100): Approval of 2018 interdepartmental transfer from Co. Wide Adm-Contingency to 430th DC in the total amount of $79,315.20 for rental expenditures for the building used by the court located at 111 S. 9th St., Edinburg, Texas. C. 63256 Acceptance and approval of 2018 interdepartmental transfer from Pct.4 Sanitation (Program 001) to Pct.4 Milo Ponce Park (Program 191) in the amount of $9,825.00. 7. Planning Department: A. 63230 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) B. 63243 1. Release of Letter of Credit No. 9100115895 a. Lantana Acres No. 8 Subdivision- Pct.1 (Richard W. Ruppert) (Mile 22 ½ North Road & Engelman Gardens Road) *Release of Letter of Credit request: $419,545.56 Water Improvements: $2,550.00 Drainage Improvements: $16,060.00 Paving Improvements (Onsite): $211,705.50 Paving Improvements (Mile 22 ½ North Road): $71,769.50 2% Inspection Fee: $13,062.70 Testing Fee: $14,269.33 Street Signs: $3,128.53 Septic Tanks: $87,000.00 8. Monthly Fee Reports: A. 63237 District Attorney's Office Check Fraud Fees Monthly Report - December 2017 B. 63222 District Clerk Revised November 2017 Monthly Fee Report C. 63204 District Clerk Fee report for the month of December 2017 $301,905.41 9. Executive Office: A. 63220 Approval of Right of Way Permit: 1. Vos Farms; Weslaco, TX (PCT. 1) 10. Tax Refunds: A. 63219 Account Number Payer Amount C4920.00.000.0003.00 Lone Star National Bank $5,911.06 K2400.00.000.0377.05 Law Office of Michael J. Daley, PLLC $5,469.00 M4011.99.000.0004.00 ABC Supply Co. Inc $13,881.32 11. Membership Dues/Certifications: A. 63297 Auditor's Office: Requesting approval to pay 2018 membership dues to the Texas Association of County Auditors (TACA) in the amount of $505.00 (Requisition # 364503) with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor. C. 63221 Emergency Management (1100): Requesting approval of the 2018 membership dues (requisition 363367) for EMC Ricardo Saldana and Deputy EMC Belinda Alvarez to the Emergency Management Association of Texas (EMAT) in the amount of $200.00, with authority for the County Treasurer to issue payment after auditing procedures have been completed. D. 63216 County Treasurer (1100) Approval to pay 2018 membership dues to the Texas Association of Counties in the total amount of $150.00 for Norma G. Garcia with authority for the County Treasurer to issue check after review and auditing procedures are completed F. 63133 Constable Precinct 4: Requesting approval to obtain renew 2018 Membership with the South Texas Justices of The Peace and Constables Association (STJPCA) for Constable Atanacio J.R. Gaitan (Req. No. 363574) in the total amount of $50.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor. G. 63132 Constable Precinct 4: Requesting approval to renew 2018 Membership with the Justices of The Peace and Constables Association of Texas, Inc. (JPCA) for Constable Atanacio J.R. Gaitan (Req. No. 363571) in the total amount of $60.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor. 12. Budget & Management: A. 63250 Non-Agenda Transfers Report and approval of emergency transfers for the period of December 1, 2017 thru December 28, 2017. 13. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). B. 63279 Authority to advertise and approval of procurement packet for Medical Supplies for WIC Program with authority to re-advertise if and when circumstances require said action. C. 63166 Requesting approval of payment for the following invoices listed below submitted by project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# County Wide Shop Facility Project 01/01/18 20052 $7,521.87 760512 Military Highway Extension Project 01/02/18 20053 $12,561.34 764596 Las Milpas Park Youth Facility Project 01/02/18 20054 $5,584.15 767363 Military Highway Extension Project 01/02/18 20055 $18,848.46 770537 D. 63227 Requesting approval of payment for the following invoices listed below submitted by project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# Regional Linear Park Project 01/02/18 11326663 $ 9,822.07 759102 Dicker Road Project 01/02/18 11326666 $ 7,142.92 762740 Eldora Road Project 12/31/17 11326687 $59,852.38 764302 Nolana Loop Road Project 12/31/17 11326691 $50,981.68 760468 E. 63260 1.) Acceptance and approval of project invoice submitted by The Warren Group Architects, Inc. for Precinct 4 Memorial Park Phase I project - Invoice No. 2 in the amount of $8,000.00. (P.O. 765626); 2.) Acceptance and approval of project invoice submitted by Raba Kistner, Inc. for JR Milo Ponce Park Project - Invoice No. R027613 Revised in the amount of $4,583.15 (P.O. 770352). F. 63057 Clarification to agenda item #60616 previously approved on 07/25/17, previous quote was mistakenly attached as backup for the Tax Office Fraud Division, Ricoh 36 month lease (Model # MP402SPF) Requisition #345397 quote reflected 1,500 B/W impressions @ $0.0124 (monthly cost of $ 18.60) should have been quote for 3,000 B/W impressions monthly @ $0.0124 (monthly cost of $ 37.20). G. 62727 Requesting authority to advertise with approval of RFP procurement packet (ie., specifications-requirements, legal notice, draft professional service agreement etc.,) as attached hereto for: Hidalgo County - "Title Company Services Pool" RFP 2018-005-02-07-YZV including the re-advertising when/if applicable. H. 63074 Requesting authority to exercise the option to renew/extend the following contract as stipulated and provided in the contract under the same rates, terms, and conditions for: C-17-180a-09-19 Matt's Cash and Carry Building Materials, Inc. County Wide "Construction Building Materials & Related Supplies" - For a Six (6) month period. J. 63134 Add Fuel Card/Users 1. Hidalgo County Health and Human Services - Fuel Card/Users 2. Hidalgo County Constable Pct No. 4 - Fuel Card/User
B. 63241 Constable Pct. 1 (1100): Requesting approval of the 2018 Justice of the Peace and Constables Association of Texas (JPCA) annual membership dues (Req. # 363456) with authority for the County Treasurer to issue a check in the amount of $550.00 after review, audit, and processing procedures are completed buy the County Auditor. E. 63199 Constable Pct. 2: Requesting approval of 2018 JPCA membership dues for employees in the amount of $ 690.00 (req#362728) with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor
A. 63289 Ratification of fully executed Change Order No. 6 in connection with contract No. C-16-281-11-15 -Hidalgo County Precinct #2 -YUMA AVENUE EXTENSION PROJECT(from McColl Rd to 0.16 miles east of McColl Rd) as recommended by project inspector, Eugene Palacios and subject to compliance with HB1295 when and if applicable. I. 63060 Approval to amend the hours on the Laserfishe Agreement to ensure a clear itemized breakdown of the 79 hours related to the installation, as previously approved by cc on 11-28-2017.
63283 1. Discussion and possible action regarding the approval of a “Resolution Supporting the Continuing Protections Afforded Under the Deferred Action for Childhood Arrivals (DACA) Program.” 2. Authority and action to submit copy of “Resolution Supporting the Continuing Protections Afforded Under the Deferred Action for Childhood Arrivals (DACA) Program” to Federal Congressman Filemon Vela, Federal Congressman Henry Cuellar, Federal Congressman Vicente Gonzalez, Federal Senator John Cornyn, Federal Senator Ted Cruz, and U.S. President Donald J. Trump.
District Attorney's Office: A. 63217 Proclamation declaring January 2018 as Human Trafficking Awareness month.
63285 Discussion and possible action regarding Commissioner Joseph Palacios' Appointment to Community Advisory Board for Area Health Education Center ("AHEC") at San Carlos, Hidalgo County.
63300 1. Approval of certification of revenues as certified by County Auditor. 2. Approval of appropriation of funds in the Jail Commissary account for the amount of $209,578.00.
63215 1. Authorization to accept the Approval Notice in reference to Rifle-Resistant Body Armor Grant for the amount of $259,470.00. 2. Authorization and approval for County Judge, as authorized official, to Electronically accept Grant award form and related documents. 3. Approval of Certification of Revenues as certified by the County Auditor for the Rifle-Resistant Body Armor Grant. 4. Approval to appropriate the budget for the Sheriff's Office Rifle Resistant Body Armor Grant in the amount of $259,470.00.
Constable Pct. #1: A. 63229 1. Authorization to accept the Approval Notice in reference to Rifle-Resistant Body Armor Grant for the amount of $6,822.00. 2. Authorization and approval for County Judge, as authorized official, to Electronically accept Grant award form and related documents. 3. Approval of Certification of Revenues as certified by the County Auditor for the Rifle-Resistant Body Armor Grant. 4. Approval to appropriate the budget for the Hidalgo County Constable Pct. 1 Rifle Resistant Body Armor Grant in the amount of $6,822.00.
Constable Pct. #2: A. 63234 1. Authorization to accept the Approval Notice in reference to Rifle-Resistant Body Armor Grant for the amount of $21,977.28. 2. Authorization and approval for County Judge, as authorized official, to Electronically accept Grant award form and related documents. 3. Approval of Certification of Revenues as certified by the County Auditor for the Rifle-Resistance Body Armor Grant. 4. Approval to appropriate the budget for the Constable Pct.2 Office Rifle-Resistance Body Armor Grant in the amount of $21,977.28.
Constable Pct. #3: A. 63264 1. Authorization to accept the Approval Notice in reference to Rifle-Resistant Body Armor Grant for the amount of $9,024.00. 2. Authorization and approval for County Judge, as authorized official, to Electronically accept Grant award form and related documents. 3. Approval of Certification of Revenues as certified by the County Auditor for the Rifle-Resistant Body Armor Grant. 4. Approval to appropriate the budget for the Hidalgo County Constable Pct. 1 Rifle Resistant Body Armor Grant in the amount of $9,024.00
Constable Pct. #4: A. 63277 1. Ratification of acceptance of the Approval Notice in reference to Rifle-Resistant Body Armor Grant for the amount of $6,064.00. 2. Ratification of approval for County Judge, as authorized official, to Electronically accept Grant award form and related documents. 3. Approval of Certification of Revenues as certified by the County Auditor for the Rifle-Resistant Body Armor Grant. 4. Approval to appropriate the budget for the Hidalgo County Constable Pct. 4 Rifle Resistant Body Armor Grant in the amount of $6,064.00.
Tax Office - Paul Villarreal: A. 63240 Requesting approval of claim for the following, with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice# Invoice Date Amount Location MCI 23197775 8/17/17 $31.03 300 E Hackberry Ste 3, McAllen MCI 231987665 9/17/17 $34.27 300 E Hackberry Ste 3, McAllen MCI 231998080 10/17/17 $34.75 300 E Hackberry Ste 3, McAllen MCI 232008385 11/17/17 $34.43 300 E Hackberry Ste 3, McAllen
Executive Office: A. Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 63280 Approval of an Order appointing Maria Arcilia Duran as County Auditor for a two-year term (Dec. 4, 2017 - Dec. 3, 2019) C. 63196 Requesting permission by the Edinburg Chamber of Commerce to use the county square for the 50th Annual Fiesta Edinburg Celebration on Saturday, February 24, 2018 at 10:00 a.m. D. 63007 Approval of 2018 Museum Funding Agreement between County of Hidalgo and Museum of South Texas History in the amount of $460,000.00 E. 63200 Facilities Management: Requesting approval for payment of claim of the following, with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice # Inv. Date Amount Service Location Matheson Tri Gas, Inc. 16235002 9-30-17 $112.50 Facilities Management Matheson Tri Gas, Inc. 16418147 10-31-17 $116.25 Facilities Management
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 63223 Tax Office (1100): 1. Approval of the following personnel actions, effective next full pay period of 1/22/2018: Action Dept./Prg. Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Net Change Delete 140-001 0047 Deputy Clerk I $29,607.00 $0.00 ($29,607.00) Delete 140-001 0062 Deputy Clerk I $27,186.00 $0.00 ($27,186.00) Delete 140-001 0077 Deputy Clerk I $26,794.00 $0.00 ($26,794.00) Delete 140-001 0084 Deputy Clerk I $26,794.00 $0.00 ($26,794.00) Delete 140-001 0092 Deputy Clerk I $26,794.00 $0.00 ($26,794.00) Delete 140-001 0107 Deputy Clerk I $26,794.00 $0.00 ($26,794.00) Delete 140-001 0111 Deputy Clerk I $26,794.00 $0.00 ($26,794.00) Delete 140-001 0115 Deputy Clerk I $26,794.00 $0.00 ($26,794.00) Delete 140-001 0118 Deputy Clerk I $26,794.00 $0.00 ($26,794.00) Delete 140-001 0157 Clerk II $24,960.00 $0.00 ($24,960.00) Total ($269,311.00) Tax Office (1100): 2. Approval of the following personnel actions, effective next full pay period of 1/22/2018: Action Dept./ Prg. Slot # Positon Title Current Budgeted Salary Proposed Budgeted Salary Net Change Create 140-001 0193 Deputy Clerk II $0.00 $30,900.00 $30,900.00 Create 140-001 0194 Deputy Clerk II $0.00 $30,900.00 $30,900.00 Create 140-001 0195 Deputy Clerk II $0.00 $30,900.00 $30,900.00 Create 140-001 0196 Deputy Clerk II $0.00 $30,900.00 $30,900.00 Create 140-001 0197 Deputy Clerk II $0.00 $30,900.00 $30,900.00 Create 140-001 0198 Administrative Assistant II $0.00 $33,764.00 $33,764.00 Create 140-001 0199 Administrative Assistant III $0.00 $40,000.00 $40,000.00 Create 140-001 0200 Executive Assistant II $0.00 $42,067.00 $42,067.00 Total $270,331.00 3. Tax Office - Scofflaw Program (1100): Action Dept./ Prg. Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Net Change Create 140-004 0004 Scofflaw Deputy Clerk I $0.00 $30,900.00 $30,900.00 Total $30,900.00 4. Approval of intradepartmental transfer. 5. Approval of appropriation of funds. C. 63286 Sheriff's Office (1100): 1. Approval to create five (5) Full-time temporary positions for 50 weeks beginning 01/16/2018 and ending 12/31/2018, as follows: Action Dept./ Prg. Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Create 280-002 T446 Detention Officer Step I $0.00 $32,305.00 Create 280-002 T447 Detention Officer Step I $0.00 $32,305.00 Create 280-002 T448 Detention Officer Step I $0.00 $32,305.00 Create 280-002 T449 Detention Officer Step I $0.00 $32,305.00 Create 280-002 T450 Detention Officer Step I $0.00 $32,305.00
Urban County: A. 63269 Requesting approval of a program amendment for the City of Progreso FY's 28 & 30 (2015 & 2017) work plans. The amendment will add the reconstruction of Gonzalez St. B. 63292 "Subject to: HB 1295 Compliance.” Requesting authority to purchase fire station equipment (bunker gear) through Hidalgo County’s membership and participation with Buyboard awarded vendor, NAFECO (contract # 432-13). The amount of purchase is $24,677.50 (quote attached) funded thru UCP FY 30 (2017) Precinct No. 2 (San Juan) – Fire Station/Equipment line item.
Health & Human Services Department: A. 63253 Approval to submit request to amend the categorical budget for the TX Healthy Communities grant contract #2016-003876B-02. The purpose is to align the budget with the work plan. B. 63252 Requesting approval for the Hidalgo County Health & Human Services Department to submit application to participate in the Public Health Associate Program. The PHAP is a two-year program sponsored by the Centers for Disease Control and Prevention where PHAP associates are assigned to public health agencies and work alongside other professionals across a variety of public health settings. C. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures D. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Fire Marshal's Office: A. 63226 1. Discussion, consideration, and action regarding acceptance of (Auxiliary) Deputy Fire Marshal(s) / Fire Investigators for appointment by the Fire Marshal to State Licensing Commission (Certification): Under Authority of LGC 352.011 Section A (Assistants). 2. Appointment of Auxiliary (Assistant) Members a. Miguel Guerra b. Bryan Medina 3. Discussion, consideration and action on Racial Profiling Policy
Emergency Management: A. 63173 Discussion, consideration and approval of the Memorandum of Understanding between the Texas Forest Service, the Regional Incident Management Team Member and the County of Hidalgo with the authority of the Emergency Management Director to execute documents for the following County employees: Eduardo Olivarez Hidalgo County Health and Human Services Rolando Casas Hidalgo County Office of Emergency Management
Elections Administration: A. Discussion, consideration and action but not limited to Election updates. B. 63210 Discussion, consideration and approval of Early Voting Polling Locations for the March 6, 2018 Primary Elections. C. 63211 Discussion of the Early Voting Mobile Units for the March 6, 2018 Primary Elections.
Precinct #1 - Comm. Fuentes: A. 63265 1. Discussion and action rescinding AI #63100-1/9/18 agenda "Appointment of board member to the Hidalgo County Regional Mobility Authority Board of Directors" 2. Appointment of board member to the Hidalgo County Regional Mobility Authority Board of Directors B. 63282 Requesting approval to accept the counteroffer to purchase a tract of land known as Parcel 47 associated with the Mile 6W Road Improvements Project ( CSJ# 0921-02-356 )
63287 Discussion and approval of a Town Hall Meeting to be held on January 24, 2018, by Hidalgo County Precinct 4 at University of Texas at Rio Grande Valley. 1) Authority to execute agreement UTRGV and Hidalgo County and pay associated fees ($595.00). 2) Approval to include UTRGV in Hidalgo County Insurance Policy for the date mentioned above from 6 p.m. – 8 p.m.
Budget & Management: A. Budget Appropriations: 1. 63275 Pct 3 Parks (1100): a. Approval to undesignate the amount of $176,397.33 in the year 2018 for expenditures related to insurance proceeds received for the Anzaldua's Park. b. Approval of 2018 appropriation of funds in the amount of $176,397.33 to fund ongoing to repairs to the Anzaldua's Park due to damages sustained from weather related event. 2. 63273 New Courthouse (1100): a. Approv0al to undesignate the amount of $2,789,645.66 in the year 2018 for expenditures related to the New County Courthouse. b. Approval of 2018 appropriation of funds in the amount of $2,789,645.66 to fund program expenditures. 3. 63108 1115 Waiver DSRIP (1100): a. Approval to undesignate the amount of $2,318,927.00 in the year 2018 for expenditures related to the 1115 Waiver DSRIP Program. b. Approval of 2018 appropriation of funds in the amount of $2,318,927.00 to fund program expenditures.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 63298 Recommendation from contracted architect [including insurance consultant] in connection with the design and "Construction of a New Hidalgo County Courthouse," HDR, Inc., for HCCC's approval to waive required "pollution coverage" for the following sub-consultants: 1. Pacheco Koch 2. WJHW 3. McClintock + Hershfield B. CAP Pct. 4 1. 63290 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services for the following; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services providers for Ware Country Subdivision for Precinct No.4 BCAP: PROFESSIONAL ENGINEERING FIRMS GRADE RANKING SAMES, Inc. 100 Halff Associates, Inc. 99 ICE 98 c. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of _______________________ for professional engineering services for Ware Country Subdivision for Precinct 4 BCAP. d. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services providers for Green Valley Development Subdivision for Precinct No.4 BCAP: PROFESSIONAL ENGINEERING FIRMS GRADE RANKING Quintanilla Headley & Associates 100 Alpha Infrastructure 99 Perez Consulting Engineering 98 e. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of _______________________ for professional engineering services for Green Valley Development Subdivision for Precinct 4 BCAP. C. Sheriff's Office 1. 63242 a. Acceptance and approval of Work Authorization No. 1 with an estimated cost of $ 35,840.00 as submitted by project engineer, Halff Associates, Inc., (project specific) for:“Renovations/Improvements to (2) Existing Padded Cells, and (3) New Violent Padded Cells at the Hidalgo County Sheriff's Office (Jail Facility)", in connection to (on call) PE Services Agreement #C-17-142-05-16 for: Buildings Repairs, Renovations, Alterations, Additions and/or Other Related Services to County Owned Buildings located in HC Precinct 4. b. Pursuant to Article 14 of the "professional engineering services" agreement #C-17-142-05-16 with Halff Associates, Inc., is requesting approval to engage the services of Sub-Contractor (Chanin Engineering) with adherence to insurance provisions required by said article; 2. 63293 Authority to convert and renovate cells at the Hidalgo County Sheriff's Adult Detention Facility through HC's membership/participation with Purchasing Cooperative of America contract #3-100-14, awarded Job Order Contractor, Hunt & Woodruff Construction Company LLC. in the amount of $173,738.00 . D. Pct. 2 1. 63272 a. Approve an order exempting from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional surveying services for "ON CALL" Precinct No. 2 Projects; QUINTANILLA, HEADLEY, AND ASSOC., INC. ROW SURVEYING SERVICES, LLC HINOJOSA ENGINEERING, INC. EVALUATOR 1 98 97 95 RANKING c. Authority for the Purchasing Department to negotiate a professional surveying services agreement commencing with the No. 1 ranked firm of ___________________________ for professional surveying services for "ON CALL" Precinct No. 2 Projects. 2. 63271 a. Approve an order exempting from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; b. Presentation of scoring grid (for the purposes of ranking by CC) the firms graded and evaluated through the County's approved "pool" of professional appraisal services for "ON CALL" Precinct No. 2 Projects; Total Scores PROFESSIONAL APPARAISAL SERVICES THE REAL ESTATE CENTER, INC SOUTHMOST REALTY, APPRAISALS, & COURT EXPERT WITNESS EVALUATOR 1 98 97 95 RANKING c. Authority for the Purchasing Department to negotiate a professional appraisal services agreement commencing with the No. 1 ranked firm of ___________________________ for professional appraisal services for "ON CALL" Precinct No. 2 Projects. E. Pct. 4 1. 63294 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service; B. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County’s approved “pool” of Engineering Firms for "professional engineering services" for Project: Construction of Carmen Avila Road in Hidalgo County Precinct No. 4; ENGINEERING FIRMS: Firms Strada Group Developing Solutions Rio Delta Engineering Guzman & Munoz Engineering & Surveying Scores 100 99 98 Ranking C. Authority for the Purchasing Department to negotiate a professional engineering services agreement with the No.1 ranked firm ____________________________ for Engineering Services. 2. 63248 Requesting acceptance and approval of Application and Service Agreement for permanent Water Meter with North Alamo Water Supply Corporation for Hidalgo County Precinct No. 4 - JR. Milo Ponce Park with authority for County Judge to execute service agreement application. 3. 63142 Acceptance and approval of the construction contract documents for Hidalgo County Precinct No. 4: "10th Street Extension [from SH 107 to FM 1925]" (CC action Reg. AI-63012 on 12/19/17) to Texas Cordia Construction, in the total amount of $9,142,335.55, for Contract# C-17-218-01-16. F. Constables 1. 63259 Constables Pct.2 A. Requesting authorization for purchase/ installation of exterior vehicle accessories from Texas Tops of McAllen, Inc. in the amount of $1,987.00 which includes, but is not limited to, availability and market price fluctuation; B. Requesting authorization to purchase Technology equipment for interior vehicle accessories through HC's membership/participation with TCPN (R160201) CDW Government LLC, in the amount of $2,766.90 which includes, but not limited to, availability and market price fluctuation. G. Health & Human Services Dept. 1. 62955 A. Pursuant to Hidalgo County Legal Notice, page 2, paragraph 2. approval for HCCC to approve to waive the following "technicality" of vendor/bidder, DHR's failure to submit Addendum No. 1 [ Addendum reflected dates any inquiries are to be submitted to the Purchasing Department and in no way affect's the bid amount for any participant] as it is in the County's best interest to do so; B. Presentation of responsible vendor, DHR submitting the lowest and bid [and meeting all specifications/requirements] including the approval of contract for the Request for Bid Project titled: Hidalgo County Health Department - "Laboratory Services for Health Department and Human Services" through RFB No.: 2017-193A-12-06-SGS;
Open Forum
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 63262 Cause No. C-5342-17-C; City of Donna v County of Hidalgo D. 63295 Claim of Adolfo Cavazos, Jr.
26. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 63263 Cause No. C-5342-17-C; City of Donna v County of Hidalgo D. 63296 Claim of Adolfo Cavazos, Jr. 27. Closed Session: Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed 28. Open Session: Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed 29. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 63214 Discussion, consideration, and action to establish the number, and appoint members in the Evaluation Committee for the RFQ# HCDD1-18-002-01-17, Construction Manager at Risk (CMAR) for the HCDD1 New Administration Building Project, pursuant to Tx.LGC, Ch. 2269.253. 6. 63281 Requesting acceptance and approval of Work Authorization No. 1 in the amount of $16,419.74, as submitted by L&G Engineering, in relation to professional CMT Services for the Alamo Lateral & Cesar Chavez Drain Project Ph II, through awarded Contract No. C-HCDD1-17-056-11-07 for "Hidalgo County Drainage District No. 1 -On Call Professional Construction Materials Services" (Subject to Legal Review and compliance to Form HB1295) 7. 63270 A.) Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services. B.) Presentation of scoring grid (for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of "Professional Engineering Services" for Pharr-McAllen South Drain Construction Project. FIRM NAME: SCORE: RANK: S&B Infrastructure, Ltd. 98 Urban Infrastructure Group, Inc 95 South Texas Infrastructure Group 91 C.) Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of ____________________________, for the provisions of Professional Engineering Services for Pharr-McAllen South Drain Construction Project. 8. 63274 2013 Bonds Budget 300-J-09 Project Pct.4 Approval to issue payment on the following item: A. Invoice No. PP17-21 2017 in the amount of $105,481.37 from Hidalgo County Precinct No. 4 for reimbursement of labor, machine hours and fuel related to the construction of the J-09 Project (Pay Periods 17 through 21 of 2017). Project Engineer: Tedsi Infrastructure Group 9. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 63266 Cause No. C-0373-17-E; Hidalgo County Drainage District No. 1 v. Integ Corporation, et al 10. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 63267 Cause No. C-0373-17-E; Hidalgo County Drainage District No. 1 v. Integ Corporation, et al 11. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 12. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 13. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 63307 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 63314 Presentation of Fund Information Report B. 63124 Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of September 2017. 3. 2017 Intradepartmental transfers: A. 63288 2017 - Texas A&M AgriLife Extension Service (1100) B. 63258 2017 - Pct 2 Adm (1200) C. 63224 2017 - Health & Human Services Dept. / Clinics (1100) D. 63205 2017 - District Clerk (1100) 4. 2018 Intradepartmental Transfers: A. 63302 2018 - Co Wide Contingency (1100) B. 63257 2018 - Pct.4 Emergency Srv (1100) C. 63235 2018 - Election (1100) D. 63236 2018 - Health & Human Services Dept. / Clinics (1100) E. 63238 2018 - Probate Court (1100) F. 63247 2018 - Public Affairs (1100) G. 63254 2018 - Constable Precinct 4 (1100) H. 63255 2018 - I. T. Department (1100) I. 63233 2018 - DA Check Fraud (1222) J. 63140 2018 - DA CCP59 (1223) K. 63232 2018 - Facilities Management (050) Cty Wide (1100) L. 63228 2018 - CRIM DA (1100) M. 63225 2018 - Sheriff's Federal Sharing - US Justice (Fund 1229) N. 63054 2018 - Nuisance Abatement Division (1100) O. 63209 2018 - Elections LIT (1283) Chapter 19 P. 63218 2018 - Tax Office (1100) Q. 63201 2018 - Pct 1 R&B (1200) R. 63203 2018 - Purchasing (1100) S. 63198 2018 - Pct 1 Sanitation (1100) T. 63197 2018 - Pct 1 Parks (1100) 5. 2017 Interdepartmental transfers: A. 63291 Pct 2 Yuma Ave Ext Rd Prj (1200): Approval of 2017 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Yuma Ave Ext Project in the amount of $970.00 to fund Change Order No. 6. 6. 2018 Interdepartmental Transfers: A. 63301 2018-WIC Admin (1292): Approval of 2018 interdepartmental transfer from WIC Adm. to TXIN in the amount of $16,735.00 for travel expenditures B. 63303 430th DC (1100): Approval of 2018 interdepartmental transfer from Co. Wide Adm-Contingency to 430th DC in the total amount of $79,315.20 for rental expenditures for the building used by the court located at 111 S. 9th St., Edinburg, Texas. C. 63256 Acceptance and approval of 2018 interdepartmental transfer from Pct.4 Sanitation (Program 001) to Pct.4 Milo Ponce Park (Program 191) in the amount of $9,825.00. 7. Planning Department: A. 63230 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) B. 63243 1. Release of Letter of Credit No. 9100115895 a. Lantana Acres No. 8 Subdivision- Pct.1 (Richard W. Ruppert) (Mile 22 ½ North Road & Engelman Gardens Road) *Release of Letter of Credit request: $419,545.56 Water Improvements: $2,550.00 Drainage Improvements: $16,060.00 Paving Improvements (Onsite): $211,705.50 Paving Improvements (Mile 22 ½ North Road): $71,769.50 2% Inspection Fee: $13,062.70 Testing Fee: $14,269.33 Street Signs: $3,128.53 Septic Tanks: $87,000.00 8. Monthly Fee Reports: A. 63237 District Attorney's Office Check Fraud Fees Monthly Report - December 2017 B. 63222 District Clerk Revised November 2017 Monthly Fee Report C. 63204 District Clerk Fee report for the month of December 2017 $301,905.41 9. Executive Office: A. 63220 Approval of Right of Way Permit: 1. Vos Farms; Weslaco, TX (PCT. 1) 10. Tax Refunds: A. 63219 Account Number Payer Amount C4920.00.000.0003.00 Lone Star National Bank $5,911.06 K2400.00.000.0377.05 Law Office of Michael J. Daley, PLLC $5,469.00 M4011.99.000.0004.00 ABC Supply Co. Inc $13,881.32 11. Membership Dues/Certifications: A. 63297 Auditor's Office: Requesting approval to pay 2018 membership dues to the Texas Association of County Auditors (TACA) in the amount of $505.00 (Requisition # 364503) with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor. C. 63221 Emergency Management (1100): Requesting approval of the 2018 membership dues (requisition 363367) for EMC Ricardo Saldana and Deputy EMC Belinda Alvarez to the Emergency Management Association of Texas (EMAT) in the amount of $200.00, with authority for the County Treasurer to issue payment after auditing procedures have been completed. D. 63216 County Treasurer (1100) Approval to pay 2018 membership dues to the Texas Association of Counties in the total amount of $150.00 for Norma G. Garcia with authority for the County Treasurer to issue check after review and auditing procedures are completed F. 63133 Constable Precinct 4: Requesting approval to obtain renew 2018 Membership with the South Texas Justices of The Peace and Constables Association (STJPCA) for Constable Atanacio J.R. Gaitan (Req. No. 363574) in the total amount of $50.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor. G. 63132 Constable Precinct 4: Requesting approval to renew 2018 Membership with the Justices of The Peace and Constables Association of Texas, Inc. (JPCA) for Constable Atanacio J.R. Gaitan (Req. No. 363571) in the total amount of $60.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor. 12. Budget & Management: A. 63250 Non-Agenda Transfers Report and approval of emergency transfers for the period of December 1, 2017 thru December 28, 2017. 13. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). B. 63279 Authority to advertise and approval of procurement packet for Medical Supplies for WIC Program with authority to re-advertise if and when circumstances require said action. C. 63166 Requesting approval of payment for the following invoices listed below submitted by project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# County Wide Shop Facility Project 01/01/18 20052 $7,521.87 760512 Military Highway Extension Project 01/02/18 20053 $12,561.34 764596 Las Milpas Park Youth Facility Project 01/02/18 20054 $5,584.15 767363 Military Highway Extension Project 01/02/18 20055 $18,848.46 770537 D. 63227 Requesting approval of payment for the following invoices listed below submitted by project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# Regional Linear Park Project 01/02/18 11326663 $ 9,822.07 759102 Dicker Road Project 01/02/18 11326666 $ 7,142.92 762740 Eldora Road Project 12/31/17 11326687 $59,852.38 764302 Nolana Loop Road Project 12/31/17 11326691 $50,981.68 760468 E. 63260 1.) Acceptance and approval of project invoice submitted by The Warren Group Architects, Inc. for Precinct 4 Memorial Park Phase I project - Invoice No. 2 in the amount of $8,000.00. (P.O. 765626); 2.) Acceptance and approval of project invoice submitted by Raba Kistner, Inc. for JR Milo Ponce Park Project - Invoice No. R027613 Revised in the amount of $4,583.15 (P.O. 770352). F. 63057 Clarification to agenda item #60616 previously approved on 07/25/17, previous quote was mistakenly attached as backup for the Tax Office Fraud Division, Ricoh 36 month lease (Model # MP402SPF) Requisition #345397 quote reflected 1,500 B/W impressions @ $0.0124 (monthly cost of $ 18.60) should have been quote for 3,000 B/W impressions monthly @ $0.0124 (monthly cost of $ 37.20). G. 62727 Requesting authority to advertise with approval of RFP procurement packet (ie., specifications-requirements, legal notice, draft professional service agreement etc.,) as attached hereto for: Hidalgo County - "Title Company Services Pool" RFP 2018-005-02-07-YZV including the re-advertising when/if applicable. H. 63074 Requesting authority to exercise the option to renew/extend the following contract as stipulated and provided in the contract under the same rates, terms, and conditions for: C-17-180a-09-19 Matt's Cash and Carry Building Materials, Inc. County Wide "Construction Building Materials & Related Supplies" - For a Six (6) month period. J. 63134 Add Fuel Card/Users 1. Hidalgo County Health and Human Services - Fuel Card/Users 2. Hidalgo County Constable Pct No. 4 - Fuel Card/User
B. 63241 Constable Pct. 1 (1100): Requesting approval of the 2018 Justice of the Peace and Constables Association of Texas (JPCA) annual membership dues (Req. # 363456) with authority for the County Treasurer to issue a check in the amount of $550.00 after review, audit, and processing procedures are completed buy the County Auditor. E. 63199 Constable Pct. 2: Requesting approval of 2018 JPCA membership dues for employees in the amount of $ 690.00 (req#362728) with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor
A. 63289 Ratification of fully executed Change Order No. 6 in connection with contract No. C-16-281-11-15 -Hidalgo County Precinct #2 -YUMA AVENUE EXTENSION PROJECT(from McColl Rd to 0.16 miles east of McColl Rd) as recommended by project inspector, Eugene Palacios and subject to compliance with HB1295 when and if applicable. I. 63060 Approval to amend the hours on the Laserfishe Agreement to ensure a clear itemized breakdown of the 79 hours related to the installation, as previously approved by cc on 11-28-2017.
63283 1. Discussion and possible action regarding the approval of a “Resolution Supporting the Continuing Protections Afforded Under the Deferred Action for Childhood Arrivals (DACA) Program.” 2. Authority and action to submit copy of “Resolution Supporting the Continuing Protections Afforded Under the Deferred Action for Childhood Arrivals (DACA) Program” to Federal Congressman Filemon Vela, Federal Congressman Henry Cuellar, Federal Congressman Vicente Gonzalez, Federal Senator John Cornyn, Federal Senator Ted Cruz, and U.S. President Donald J. Trump.
District Attorney's Office: A. 63217 Proclamation declaring January 2018 as Human Trafficking Awareness month.
63285 Discussion and possible action regarding Commissioner Joseph Palacios' Appointment to Community Advisory Board for Area Health Education Center ("AHEC") at San Carlos, Hidalgo County.
63300 1. Approval of certification of revenues as certified by County Auditor. 2. Approval of appropriation of funds in the Jail Commissary account for the amount of $209,578.00.
63215 1. Authorization to accept the Approval Notice in reference to Rifle-Resistant Body Armor Grant for the amount of $259,470.00. 2. Authorization and approval for County Judge, as authorized official, to Electronically accept Grant award form and related documents. 3. Approval of Certification of Revenues as certified by the County Auditor for the Rifle-Resistant Body Armor Grant. 4. Approval to appropriate the budget for the Sheriff's Office Rifle Resistant Body Armor Grant in the amount of $259,470.00.
Constable Pct. #1: A. 63229 1. Authorization to accept the Approval Notice in reference to Rifle-Resistant Body Armor Grant for the amount of $6,822.00. 2. Authorization and approval for County Judge, as authorized official, to Electronically accept Grant award form and related documents. 3. Approval of Certification of Revenues as certified by the County Auditor for the Rifle-Resistant Body Armor Grant. 4. Approval to appropriate the budget for the Hidalgo County Constable Pct. 1 Rifle Resistant Body Armor Grant in the amount of $6,822.00.
Constable Pct. #2: A. 63234 1. Authorization to accept the Approval Notice in reference to Rifle-Resistant Body Armor Grant for the amount of $21,977.28. 2. Authorization and approval for County Judge, as authorized official, to Electronically accept Grant award form and related documents. 3. Approval of Certification of Revenues as certified by the County Auditor for the Rifle-Resistance Body Armor Grant. 4. Approval to appropriate the budget for the Constable Pct.2 Office Rifle-Resistance Body Armor Grant in the amount of $21,977.28.
Constable Pct. #3: A. 63264 1. Authorization to accept the Approval Notice in reference to Rifle-Resistant Body Armor Grant for the amount of $9,024.00. 2. Authorization and approval for County Judge, as authorized official, to Electronically accept Grant award form and related documents. 3. Approval of Certification of Revenues as certified by the County Auditor for the Rifle-Resistant Body Armor Grant. 4. Approval to appropriate the budget for the Hidalgo County Constable Pct. 1 Rifle Resistant Body Armor Grant in the amount of $9,024.00
Constable Pct. #4: A. 63277 1. Ratification of acceptance of the Approval Notice in reference to Rifle-Resistant Body Armor Grant for the amount of $6,064.00. 2. Ratification of approval for County Judge, as authorized official, to Electronically accept Grant award form and related documents. 3. Approval of Certification of Revenues as certified by the County Auditor for the Rifle-Resistant Body Armor Grant. 4. Approval to appropriate the budget for the Hidalgo County Constable Pct. 4 Rifle Resistant Body Armor Grant in the amount of $6,064.00.
Tax Office - Paul Villarreal: A. 63240 Requesting approval of claim for the following, with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice# Invoice Date Amount Location MCI 23197775 8/17/17 $31.03 300 E Hackberry Ste 3, McAllen MCI 231987665 9/17/17 $34.27 300 E Hackberry Ste 3, McAllen MCI 231998080 10/17/17 $34.75 300 E Hackberry Ste 3, McAllen MCI 232008385 11/17/17 $34.43 300 E Hackberry Ste 3, McAllen
Executive Office: A. Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 63280 Approval of an Order appointing Maria Arcilia Duran as County Auditor for a two-year term (Dec. 4, 2017 - Dec. 3, 2019) C. 63196 Requesting permission by the Edinburg Chamber of Commerce to use the county square for the 50th Annual Fiesta Edinburg Celebration on Saturday, February 24, 2018 at 10:00 a.m. D. 63007 Approval of 2018 Museum Funding Agreement between County of Hidalgo and Museum of South Texas History in the amount of $460,000.00 E. 63200 Facilities Management: Requesting approval for payment of claim of the following, with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice # Inv. Date Amount Service Location Matheson Tri Gas, Inc. 16235002 9-30-17 $112.50 Facilities Management Matheson Tri Gas, Inc. 16418147 10-31-17 $116.25 Facilities Management
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 63223 Tax Office (1100): 1. Approval of the following personnel actions, effective next full pay period of 1/22/2018: Action Dept./Prg. Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Net Change Delete 140-001 0047 Deputy Clerk I $29,607.00 $0.00 ($29,607.00) Delete 140-001 0062 Deputy Clerk I $27,186.00 $0.00 ($27,186.00) Delete 140-001 0077 Deputy Clerk I $26,794.00 $0.00 ($26,794.00) Delete 140-001 0084 Deputy Clerk I $26,794.00 $0.00 ($26,794.00) Delete 140-001 0092 Deputy Clerk I $26,794.00 $0.00 ($26,794.00) Delete 140-001 0107 Deputy Clerk I $26,794.00 $0.00 ($26,794.00) Delete 140-001 0111 Deputy Clerk I $26,794.00 $0.00 ($26,794.00) Delete 140-001 0115 Deputy Clerk I $26,794.00 $0.00 ($26,794.00) Delete 140-001 0118 Deputy Clerk I $26,794.00 $0.00 ($26,794.00) Delete 140-001 0157 Clerk II $24,960.00 $0.00 ($24,960.00) Total ($269,311.00) Tax Office (1100): 2. Approval of the following personnel actions, effective next full pay period of 1/22/2018: Action Dept./ Prg. Slot # Positon Title Current Budgeted Salary Proposed Budgeted Salary Net Change Create 140-001 0193 Deputy Clerk II $0.00 $30,900.00 $30,900.00 Create 140-001 0194 Deputy Clerk II $0.00 $30,900.00 $30,900.00 Create 140-001 0195 Deputy Clerk II $0.00 $30,900.00 $30,900.00 Create 140-001 0196 Deputy Clerk II $0.00 $30,900.00 $30,900.00 Create 140-001 0197 Deputy Clerk II $0.00 $30,900.00 $30,900.00 Create 140-001 0198 Administrative Assistant II $0.00 $33,764.00 $33,764.00 Create 140-001 0199 Administrative Assistant III $0.00 $40,000.00 $40,000.00 Create 140-001 0200 Executive Assistant II $0.00 $42,067.00 $42,067.00 Total $270,331.00 3. Tax Office - Scofflaw Program (1100): Action Dept./ Prg. Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Net Change Create 140-004 0004 Scofflaw Deputy Clerk I $0.00 $30,900.00 $30,900.00 Total $30,900.00 4. Approval of intradepartmental transfer. 5. Approval of appropriation of funds. C. 63286 Sheriff's Office (1100): 1. Approval to create five (5) Full-time temporary positions for 50 weeks beginning 01/16/2018 and ending 12/31/2018, as follows: Action Dept./ Prg. Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Create 280-002 T446 Detention Officer Step I $0.00 $32,305.00 Create 280-002 T447 Detention Officer Step I $0.00 $32,305.00 Create 280-002 T448 Detention Officer Step I $0.00 $32,305.00 Create 280-002 T449 Detention Officer Step I $0.00 $32,305.00 Create 280-002 T450 Detention Officer Step I $0.00 $32,305.00
Urban County: A. 63269 Requesting approval of a program amendment for the City of Progreso FY's 28 & 30 (2015 & 2017) work plans. The amendment will add the reconstruction of Gonzalez St. B. 63292 "Subject to: HB 1295 Compliance.” Requesting authority to purchase fire station equipment (bunker gear) through Hidalgo County’s membership and participation with Buyboard awarded vendor, NAFECO (contract # 432-13). The amount of purchase is $24,677.50 (quote attached) funded thru UCP FY 30 (2017) Precinct No. 2 (San Juan) – Fire Station/Equipment line item.
Health & Human Services Department: A. 63253 Approval to submit request to amend the categorical budget for the TX Healthy Communities grant contract #2016-003876B-02. The purpose is to align the budget with the work plan. B. 63252 Requesting approval for the Hidalgo County Health & Human Services Department to submit application to participate in the Public Health Associate Program. The PHAP is a two-year program sponsored by the Centers for Disease Control and Prevention where PHAP associates are assigned to public health agencies and work alongside other professionals across a variety of public health settings. C. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures D. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Fire Marshal's Office: A. 63226 1. Discussion, consideration, and action regarding acceptance of (Auxiliary) Deputy Fire Marshal(s) / Fire Investigators for appointment by the Fire Marshal to State Licensing Commission (Certification): Under Authority of LGC 352.011 Section A (Assistants). 2. Appointment of Auxiliary (Assistant) Members a. Miguel Guerra b. Bryan Medina 3. Discussion, consideration and action on Racial Profiling Policy
Emergency Management: A. 63173 Discussion, consideration and approval of the Memorandum of Understanding between the Texas Forest Service, the Regional Incident Management Team Member and the County of Hidalgo with the authority of the Emergency Management Director to execute documents for the following County employees: Eduardo Olivarez Hidalgo County Health and Human Services Rolando Casas Hidalgo County Office of Emergency Management
Elections Administration: A. Discussion, consideration and action but not limited to Election updates. B. 63210 Discussion, consideration and approval of Early Voting Polling Locations for the March 6, 2018 Primary Elections. C. 63211 Discussion of the Early Voting Mobile Units for the March 6, 2018 Primary Elections.
Precinct #1 - Comm. Fuentes: A. 63265 1. Discussion and action rescinding AI #63100-1/9/18 agenda "Appointment of board member to the Hidalgo County Regional Mobility Authority Board of Directors" 2. Appointment of board member to the Hidalgo County Regional Mobility Authority Board of Directors B. 63282 Requesting approval to accept the counteroffer to purchase a tract of land known as Parcel 47 associated with the Mile 6W Road Improvements Project ( CSJ# 0921-02-356 )
63287 Discussion and approval of a Town Hall Meeting to be held on January 24, 2018, by Hidalgo County Precinct 4 at University of Texas at Rio Grande Valley. 1) Authority to execute agreement UTRGV and Hidalgo County and pay associated fees ($595.00). 2) Approval to include UTRGV in Hidalgo County Insurance Policy for the date mentioned above from 6 p.m. – 8 p.m.
Budget & Management: A. Budget Appropriations: 1. 63275 Pct 3 Parks (1100): a. Approval to undesignate the amount of $176,397.33 in the year 2018 for expenditures related to insurance proceeds received for the Anzaldua's Park. b. Approval of 2018 appropriation of funds in the amount of $176,397.33 to fund ongoing to repairs to the Anzaldua's Park due to damages sustained from weather related event. 2. 63273 New Courthouse (1100): a. Approv0al to undesignate the amount of $2,789,645.66 in the year 2018 for expenditures related to the New County Courthouse. b. Approval of 2018 appropriation of funds in the amount of $2,789,645.66 to fund program expenditures. 3. 63108 1115 Waiver DSRIP (1100): a. Approval to undesignate the amount of $2,318,927.00 in the year 2018 for expenditures related to the 1115 Waiver DSRIP Program. b. Approval of 2018 appropriation of funds in the amount of $2,318,927.00 to fund program expenditures.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 63298 Recommendation from contracted architect [including insurance consultant] in connection with the design and "Construction of a New Hidalgo County Courthouse," HDR, Inc., for HCCC's approval to waive required "pollution coverage" for the following sub-consultants: 1. Pacheco Koch 2. WJHW 3. McClintock + Hershfield B. CAP Pct. 4 1. 63290 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services for the following; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services providers for Ware Country Subdivision for Precinct No.4 BCAP: PROFESSIONAL ENGINEERING FIRMS GRADE RANKING SAMES, Inc. 100 Halff Associates, Inc. 99 ICE 98 c. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of _______________________ for professional engineering services for Ware Country Subdivision for Precinct 4 BCAP. d. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services providers for Green Valley Development Subdivision for Precinct No.4 BCAP: PROFESSIONAL ENGINEERING FIRMS GRADE RANKING Quintanilla Headley & Associates 100 Alpha Infrastructure 99 Perez Consulting Engineering 98 e. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of _______________________ for professional engineering services for Green Valley Development Subdivision for Precinct 4 BCAP. C. Sheriff's Office 1. 63242 a. Acceptance and approval of Work Authorization No. 1 with an estimated cost of $ 35,840.00 as submitted by project engineer, Halff Associates, Inc., (project specific) for:“Renovations/Improvements to (2) Existing Padded Cells, and (3) New Violent Padded Cells at the Hidalgo County Sheriff's Office (Jail Facility)", in connection to (on call) PE Services Agreement #C-17-142-05-16 for: Buildings Repairs, Renovations, Alterations, Additions and/or Other Related Services to County Owned Buildings located in HC Precinct 4. b. Pursuant to Article 14 of the "professional engineering services" agreement #C-17-142-05-16 with Halff Associates, Inc., is requesting approval to engage the services of Sub-Contractor (Chanin Engineering) with adherence to insurance provisions required by said article; 2. 63293 Authority to convert and renovate cells at the Hidalgo County Sheriff's Adult Detention Facility through HC's membership/participation with Purchasing Cooperative of America contract #3-100-14, awarded Job Order Contractor, Hunt & Woodruff Construction Company LLC. in the amount of $173,738.00 . D. Pct. 2 1. 63272 a. Approve an order exempting from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional surveying services for "ON CALL" Precinct No. 2 Projects; QUINTANILLA, HEADLEY, AND ASSOC., INC. ROW SURVEYING SERVICES, LLC HINOJOSA ENGINEERING, INC. EVALUATOR 1 98 97 95 RANKING c. Authority for the Purchasing Department to negotiate a professional surveying services agreement commencing with the No. 1 ranked firm of ___________________________ for professional surveying services for "ON CALL" Precinct No. 2 Projects. 2. 63271 a. Approve an order exempting from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; b. Presentation of scoring grid (for the purposes of ranking by CC) the firms graded and evaluated through the County's approved "pool" of professional appraisal services for "ON CALL" Precinct No. 2 Projects; Total Scores PROFESSIONAL APPARAISAL SERVICES THE REAL ESTATE CENTER, INC SOUTHMOST REALTY, APPRAISALS, & COURT EXPERT WITNESS EVALUATOR 1 98 97 95 RANKING c. Authority for the Purchasing Department to negotiate a professional appraisal services agreement commencing with the No. 1 ranked firm of ___________________________ for professional appraisal services for "ON CALL" Precinct No. 2 Projects. E. Pct. 4 1. 63294 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service; B. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County’s approved “pool” of Engineering Firms for "professional engineering services" for Project: Construction of Carmen Avila Road in Hidalgo County Precinct No. 4; ENGINEERING FIRMS: Firms Strada Group Developing Solutions Rio Delta Engineering Guzman & Munoz Engineering & Surveying Scores 100 99 98 Ranking C. Authority for the Purchasing Department to negotiate a professional engineering services agreement with the No.1 ranked firm ____________________________ for Engineering Services. 2. 63248 Requesting acceptance and approval of Application and Service Agreement for permanent Water Meter with North Alamo Water Supply Corporation for Hidalgo County Precinct No. 4 - JR. Milo Ponce Park with authority for County Judge to execute service agreement application. 3. 63142 Acceptance and approval of the construction contract documents for Hidalgo County Precinct No. 4: "10th Street Extension [from SH 107 to FM 1925]" (CC action Reg. AI-63012 on 12/19/17) to Texas Cordia Construction, in the total amount of $9,142,335.55, for Contract# C-17-218-01-16. F. Constables 1. 63259 Constables Pct.2 A. Requesting authorization for purchase/ installation of exterior vehicle accessories from Texas Tops of McAllen, Inc. in the amount of $1,987.00 which includes, but is not limited to, availability and market price fluctuation; B. Requesting authorization to purchase Technology equipment for interior vehicle accessories through HC's membership/participation with TCPN (R160201) CDW Government LLC, in the amount of $2,766.90 which includes, but not limited to, availability and market price fluctuation. G. Health & Human Services Dept. 1. 62955 A. Pursuant to Hidalgo County Legal Notice, page 2, paragraph 2. approval for HCCC to approve to waive the following "technicality" of vendor/bidder, DHR's failure to submit Addendum No. 1 [ Addendum reflected dates any inquiries are to be submitted to the Purchasing Department and in no way affect's the bid amount for any participant] as it is in the County's best interest to do so; B. Presentation of responsible vendor, DHR submitting the lowest and bid [and meeting all specifications/requirements] including the approval of contract for the Request for Bid Project titled: Hidalgo County Health Department - "Laboratory Services for Health Department and Human Services" through RFB No.: 2017-193A-12-06-SGS;
Open Forum
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 63262 Cause No. C-5342-17-C; City of Donna v County of Hidalgo D. 63295 Claim of Adolfo Cavazos, Jr.
26. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 63263 Cause No. C-5342-17-C; City of Donna v County of Hidalgo D. 63296 Claim of Adolfo Cavazos, Jr. 27. Closed Session: Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed 28. Open Session: Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed 29. Adjourn