*This meeting is joined is progress* 1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. AI -63112 A. Discussion and approval of all personnel actions approved after September 26 , 2017 (2018 Budget Adoption Date) for the District Maintenance and Operation and Administration Budgets as previously approved on December 5, 2017. Action Dept Slot Position Title Budgeted Salary Reclassify M&O-006 8 Equipment Operator IV $ 42,521.00 Reclassify M&O-006 12 Equipment Operator IV $ 42,521.00 Create Adm-003 22 Part-Time Clerk $ 13,395.20 Create Adm-003 23 Part-Time Clerk $ 13,395.20 B. Request approval of budget amendments from the District's General Fund in the amount of $29,327.45 Admin and $6,822.43 M&O to fund Item A for 2018. C. Request approval to increase Salary for M&O slots 109 and 149 to $50,744.00. D. Request approval of budget amendment from the District's General Fund in the amount of $10,844.36 fund Item C. for 2018. E. Approval of Revised Salary Schedule for 2018. 6. AI -63137 A. Requesting approval of Interlocal Cooperation Agreement by and between Hidalgo County Drainage District. No. 1 and Hidalgo County Irrigation District No. 1 and Deed of real property. B. Requesting approval to authorize Board Chairman to execute all documents necessary to close the purchase of that certain real property described in that certain Interlocal Cooperation Agreement by and between Hidalgo County Drainage District. No. 1 and Hidalgo County Irrigation District No. 1 dated January 4, 2018. 7. AI -63110 Requesting approval to issue Notice to Resume Work Order No. 1 for Construction Contract No. C-HCDD1-17-052-10-10 -."Chaparral Drain Improvements -FM493 Crossing", awarded to Go Underground, LLC, with authority for General Manager, Mr. Raul E. Sesin, P.E. CFM, to execute Notice. The effective date of Notice to Resume Work will be determined by the date of execution. (Notice to Suspend Order was approved by BOD on AI#62769 - 12/05/17) 8. AI -63127 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: General Fund Bdgt: 006 M&O A. Application for Payment No. 1 in the amount of $262,991.70 from MorWil, LLC pertaining to Construction Contract No. HCDD1-17-022-05-16 Schunior Drain Ditch Improvements FM 1423 (Val Verde Rd) Crossing. P.O.#632363 Project Engineer: Noe Saldivar, P.E. Hidalgo County Drainage District No. 1 CIP Fund 130 Bdgt: 005-General Fund Administration Building B. Application for Payment No. 3324-02 in the amount of $14,474.00, Payment No. 3324-03 in the amount of $4,495.50 and Payment No. 3324-04 Retainage Release in the amount of $4,441.80 from Metro Electric, Inc. pertaining to Construction Contract No. HCDD1-17-018-05-30-Building Electrical Upgrade. PO#632111 Project Engineers: Halff & Associates 2013 Bonds CIP Fund 133 Bdgt: 365 -Rural Drainage Development Pct.1 C. Application for Payment No. 4 in the amount of $118,755.90 from Texas Cordia Construction, Inc. pertaining to Construction Contract No. HCDD1-17-026-06-27 Lucero Del Norte Subdivision. P.O. 632525 Project Engineers: Tedsi Infrastructure D. Application for Payment No. 4 in the amount of $67,052.25 from Texas Cordia Construction, Inc. pertaining to Construction Contact No. HCDD1-17-026-06-27 Mile 13 1/2 N. Rd & FM 1015 Area Drainage. PO#632014 Project Engineer: Urban Infrastructure Group, Inc. E. Application for Payment No. 5 in the amount of $56,707.91 from Texas Cordia Construction, Inc. pertaining to Construction Contact No. HCDD1-17-026-06-27 Mile 13 1/2 N. Rd & FM 1015 Area Drainage. PO#632014 Project Engineer: Urban Infrastructure Group, Inc. 9. AI -63144 Requesting approval to declare Surplus approximately 10,500 Cubic Yards of Fill Dirt from "Weslaco North Lateral (East Side of Birch Subdivision Phase II) in as much as an attempt was made for the sale and removal through RFB# HCDD1-18-001-01-04, advertised for (2) weeks, and No Bids were received. 10. AI -63042 Requesting approval of closing documents for Parcel 2 as it relates to Seminole Valley No.2 Drain project and authority for the Chairman of the Board to execute documents, pending final legal review. 11. AI -63058 A. Requesting approval of Contribution-In-Aid of Construction Agreement For Electric Distribution Service with AEP Texas as needed for the Construction of District's new Administration Building. B. Approval for Mr. Raul E. Sesin, P.E., CFM to execute agreement with AEP Texas. C. Approval of payment to AEP out of Fund 130 Capital Project Fund in the amount of $3,152.33 12. AI -63141 Ratification of the fully executed Change Order No. 1, reflecting 38 additional calendar days, in connection with the construction contract No. C-HCDD1-17-023-05-30 - Hidalgo County Drainage District No. 1 "Street and Drainage Improvements for Plena Vista Subdivision, Unit 2" as recommended by project engineer, Cruz-Hogan Consultants, Inc., and approved by HCDD1 General Manager, Mr. Raul E. Sesin, P.E., C.F.M., subject to compliance with HB1295. 13. AI -63128 Authorization and approval to upgrade current cell phone plan through the District's membership/participation with Contract No. DIR-TSO-3415 (plan NDIR16) with Verizon Wireless. The upgrade will be to migrate all lines to the new contract's 4,400 shared peak minutes plan with an estimated savings to the District of $501.55 per month. Any additional lines/services will be through this new plan (DIR-TSO-3415 -NDIR16). 14. AI -63183 Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 1 for additional services in relation to the professional engineering services agreement with S&B Infrastructure LTD, for the provision of construction engineering inspection and management services for the improvements to the Pharr-McAllen South Drain Construction project in the amount of $42,571.80. Subject to Legal Review and compliance to HB1295 (if applicable). 15. AI -63186 Approval of Supplemental Agreement No. 1 to Professional Service Agreement C-HCDD1-16-056A-11-15 Surveying Services with Quintanilla Headley & Associates, Inc. as approved by Board on November 15, 2016. for the addition of sub consultant as per Article 13 of the agreement. 16. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 17. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 18. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 19. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 20. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 63115 C-5528-17-C; Anthony Hernandez v Hidalgo County and Benito Salinas D. 63117 Cause No. C-5342-17-C; City of Donna v County of Hidalgo E. 63105 Claim of Antonio Gallegos 22. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 63116 C-5528-17-C; Anthony Hernandez v Hidalgo County and Benito Salinas D. 63118 Cause No. C-5342-17-C; City of Donna v County of Hidalgo E. 63106 Claim of Antonio Gallegos
1. 63206 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 63208 Presentation of Fund Information Report 3. 2017 Intradepartmental transfers: A. 63088 2017 - Sheriff's Office OPSG (1284) B. 63093 2017 - Health & Human Services Dept. / TX Healthy (1293) C. 63097 2017 - Purchasing (1100) D. 63139 2017 - Pct 1 Adm (1200) E. 63083 2017 - Pct 2 CRC San Juan (1100) F. 63129 2017 - Pct 2 Adm (1200) G. 63161 2017 - CO2017-Pct 2 Rancho Blanco(Jcksn Road) (1351) H. 63056 2017 - Purchasing (1100) I. 63068 2017 - Health & Human Services Dept. / PHHS (1293) J. 63071 2017 - Public Affairs (1100) K. 63033 2017 - Constable Precinct 4 (1284) 4. 2017 Interdepartmental transfers: A. 63143 TXDOT-Pct 4 10th St Ext (1315): Approval of 2017 interdepartmental transfer from TXDOT Pct 4-FM1925(Sharp Realignment) to TXDOT Pct 4-10th St Ext Project in the amount of $1,181,198.59 to fund Supplemental No.5 of Work Authorization No.2 of C-12-126-10-16 with L&G Engineering. 5. 2018 Intradepartmental Transfers: A. 63195 2018 - Co. Wide Adm (1100) B. 63158 2018 - Adult Detention Center (1100) C. 63179 2018 - Pct.4 Road Maint (1200) D. 63170 2018 - Pct.4 Sanitation (1100) E. 63096 2018 - Constable Precinct 4 (1100) F. 63098 2018 - Purchasing (1100) G. 63101 2018 - Constable Precinct 4 (1100) H. 63103 2018 - Constable Precinct 4 (1100) I. 63065 2018 - Pct 1 Sanitation (1100) J. 63090 2018 - Pct 1 Adm (1200) K. 63120 2018 - Pct 1 Adm (1200) L. 63091 2018 - Pct 2 Sanitation (1100) M. 63121 2018 - Pct 2 CRC Alamo (1100) N. 63125 2018 - CW Mech Shop (1200) O. 63138 2018-Constable Pct.2 (1100) P. 63147 2018 - Tax Office (1100) Q. 63089 2018 - Pct 1 Parks (1100) R. 63061 2018 - Human Resources (1100) S. 63099 2018 - Health & Human Services Dept. / Clinics (1100) T. 63063 2017 - Health & Human Services Dept. / PHHS (1293) U. 63009 2018 - Executive Office (1100) V. 62923 2018 - CC 7 (1100) W. 63017 2018 - Pct 2 Adm (1200) 6. 2018 Interdepartmental Transfers: A. 63190 2018 - Various Departments (1100): Approval of 2018 interdepartmental transfer from County Wide Adm. - Contingency to various departments in the amount of $178,889.28. C. 63174 Pct 2 Industrial Blvd(S. 15th St.-Mltry Hwy) Rd Prj(1200): Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Industrial Blvd(S. 15th St-Mltry Hwy) Rd Prj in the amount of $43,000.00 to fund project expenditures. D. 63131 Pct 2 Adm (1200): Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Adm in the amount of $10,000.00 to fund operating expenditures. E. 63092 Pct 2 CRC San Juan (1100): Approval of 2018 Interdepartmental transfer from Pct 2 CRC Alamo to Pct 2 CRC San Juan in the amount of $228.80 to fund expenditures for the year. 7. Planning Department: A. 63107 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) B. 63055 1. Reimbursement of Financial Guarantee a. Venetian Ranches Subdivision- Pct. 4 (B.I.C. Investments) (Alamo Road & Curry Road) Reimbursement request: 2,550.00 for installation of 3 OSSF’s b. Aria Ranches Subdivision- Pct. 4 (GR Inversiones, LLC) (Canton Road & Alamo Road) Reimbursement request: $6,000.00 for installation of 4 OSSF’s C. 63059 1. Reimbursement of Financial Guarantee a. Haddonfield Ph. 2 Subdivision- Pct. 4 (B.I.C. Investments) (Doolittle Road & Benito Ramirez Road) Reimbursement request: $1,000.00 for installation of 1 OSSF. D. 63046 1. Reimbursement of Financial Guarantee a. Palace Station Ph. 2 Subdivision- Pct. 4 (Garco, Ltd.) (Canton Road & Tower Road) Reimbursement request: $1,000.00 for installation of 1 OSSF E. 63038 1. Reimbursement of Financial Guarantee a. Los Venados Ph. V Subdivision- Pct.4 (Garco, Ltd.) (FM 186 & Hwy 281) Reimbursement request: $1,700.00 for installation of 2 OSSF’s b. Mirage Ranches Subdivision- Pct. 4 (BIC Development) (Val Verde Road & Curry Road) Reimbursement request: $9,000.00 for installation of 6 OSSF’s c. Vegas Tower Ranches Subdivision- Pct. 4 (Garco, Ltd.) (Trenton Road & Tower Road) Reimbursement request: $3,000.00 for installation of 2 OSSF’s 8. Executive Office: A. 63153 Approval of 457 plan hardship withdrawal requests for employee #072958, #122335 & #037028 9. Tax Refunds: A. 63095 Account Number Payer Amount H3100.99.001.0001.06 AARON'S INC $9,958.19 H3100.99.001.0001.06 AARON'S INC $13,873.36 L3835.99.000.000B.00 AARON'S INC $17,321.82 W4260.99.000.0003.17 AARON'S INC $13,656.66 W4260.99.000.0003.17 AARON'S INC $16,360.36 B. 63094 Account Number Payer Amount B2310.00.001.0011.00 Capital Title of Texas, LLC $4,278.36 T6010.01.000.0042.00 Corelogic Inc. $4,000.00 10. Membership Dues/Certifications: A. 63164 Tax Office: Requesting approval to pay 2018 membership dues: 1. International Association of Auto Theft Investigators (IAATI) in the amount of $80.00 for Cesar Solis ($40.00) and Marlen Trevino ($40.00) - (Req# 363752) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor B. 63135 Tax Office: Requesting approval to pay 2018 membership dues: 1. Texas School Assessors Association (TSAA) in the amount of $55.00 for Pablo (Paul) Villarreal, Jr - (Req# 363591) 2. Texas Association of Appraisal Districts (TAAD) in the amount of $150.00 for Eva Mireles - (Req# 363459) 3. Tax Assessor Collectors Association (TACA) in the amount of $285.00 for Eva Mireles ($40.00), Julio Espinosa ($40.00), Rudy Flores ($40.00), Edgar Jaramillo ($40.00), Melinda Mendoza ($40.00), and Pablo (Paul) Villarreal, Jr. ($85.00) - (Req# 363577) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor C. 63084 Planning Department: Request to renew three (3) 2018 TFMA/CFM membership dues for CFM members: TJ Arredondo, Jorge Garcia and Cynthia Perez. The membership dues are $90.00 each totaling $270.00 with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor with requisition 363324 and using NIGP Code 96348. D. 63072 Texas A&M AgriLife Extension Service: Requesting approval for payment of 2018 Membership Dues totaling $865.00 (with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor) as follows: 1. Epsilon Sigma Phi (ESP) 2018 Membership Dues for Ashley Gregory, County Extension Agent-Horticulture; Brad Cowan, County Extension Agent-Agriculture; Joanne Ureste, County Extension Agent-Family Resources totaling $195.00 2. Texas Association of Extension 4-H Agents (TAE4HA) 2018 Membership Dues for Brad Cowan, County Extension Agent-Agriculture; Joanne Ureste, County Extension Agent-Family Resources totaling $240.00 3. Texas Extension Association Family & Community Health 2018 Membership Dues for Joanne Ureste, County Extension Agent-Family Resources totaling $150.00 4. District 12 Texas County Agricultural Agents Association (TCAAA) 2018 Membership Dues for Brad Cowan, County Extension Agent-Agriculture; Ashley Gregory, County Extension Agent-Horticulture totaling $280.00 E. 63069 Constable Pct. 3 Requesting approval to pay membership dues to the Justices of the Peace and Constables Association in the total of $700.00, (Requisition #363069), with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. 11. Budget & Management: A. 63192 Colonia Streetlight Program (1100): Approval of 2018 interfund transfer from Pct 2 Rd Maint (1200) to Colonia Streetlight Program (1100) in the amount of $9,525.67 to fund AEP Contribution-In-Aid-of-Construction-Agreement. B. 63191 Pct 2 Rd Maint (1200): Approval of 2017 interfund transfer from Colonia Streetlight Program (1100) to Pct 2 Rd Maint (1200) in the amount of $9,525.67. 12. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 63123 Executive Office - Traffic Engineering: Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice Date Invoice # Amount PO # L&G Consulting Engineers, Inc. 1/02/18 11326664 $12,577.44 733569 B. 63086 Precinct 1: Requesting approval of payment to the Texas Commission on Environmental Quality (TCEQ) for an Air Emissions Fee, in the amount of $57.24, which includes payments from October through December 10, 2017. C. 63126 PCT 1 Requesting approval to pay invoice #11326656 in the amount of $137,738.80 for Mile 6 Project - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. D. 62876 Requesting approval of Application for Payment No. 1 in the amount of $127,792.68 to NM Contracting, LLC. for the, "Hidalgo County County Wide Service Shop Project", through Contract# C-17-027-07-25, and as certified for payment by project architect, The Warren Group Architects, Inc. E. 63119 Requesting approval of the following invoices (for processing and payment) as submitted by contracted/project engineer, L&G Consulting Engineers Inc.: Invoice No. Date Project Amount PO No. 11326661 1-2-18 La Homa ROW -WA #1 $5,400.00 671613 11326662 1-2-18 South Detention Basin Project $8,400.98 735730 11326668 1-2-18 FM 494 Shary Rd. WA #2 $22,800.00 758025 11326689 1-2-18 Libery Rd. Project WA #3 $33,048.00 735526 11326693 1-2-18 Veterans Blvd. WA #2 $99,067.65 763269 11326694 1-2-18 FM 676 (Mile 5) Project $10,242.22 745880 11326698 12-31-17 Veterans Blvd. WA #3 $60,690.00 772041 11326699 12-31-17 Mile 3 Project WA #4 $33,558.00 771660 11326700 12-31-17 FM 494 Shary Rd. WA #3 $15,708.00 772303 F. 63130 Approval of payment Application No. 13 in the amount of $60,507.48 submitted by L&G Construction, awarded contractor for Precinct 3 South Detention Basin Project, as certified for payment by project engineer, L&G Engineers, C-16-161-08-09. G. 63171 1.) Acceptance and approval of project invoice submitted by Halff Associates for project Sanitation Collection Facility & M Rd Building (P.O. 745734) invoice # 00006734 in the amount of $2,192.90. 2.) Acceptance and approval of project invoice submitted by Halff Associates for project Sanitation Collection Facility & M Rd Building (P.O. 745734) invoice # 00007807 in the amount of $2,467.50. H. 63167 1.) Acceptance and approval of project invoice submitted by B2Z Engineering for WA#5 Memorial Park Construction Phase Services (P.O. 767241) - Invoice # 40010 in the amount of $6,777.71. 2.) Acceptance and approval of project invoice submitted by B2Z Engineering for WA#1 Brewster Park (P.O. 771132) - Invoice #40011 in the amount of $1,326.50. 3.) Acceptance and approval of project invoice submitted by L&G Engineering for Traffic Study County Wide (P.O. 768203) - Invoice # 11326688 in the amount of $739.59. 4.) Acceptance and approval of project invoice submitted by L&G Engineering for Courthouse Square & Outfall (P.O. 750481) - Invoice # 11326690 in the amount of $52,269.14. 5.) Acceptance and approval of project invoice submitted by L&G Engineering for Mile 3 to Mile 5 (P.O. 736559) - Invoice # 11326696 in the amount of $4,677.50. I. 62967 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft agreement etc.) as attached hereto for: Hidalgo County Pct. 4 -"Garbage Collection at San Carlos Endowment Center", including the re-advertisement of project in the event No Bids are received and/or are rejected and project is still required. J. 62731 Requesting authority to exercise the Sixty (60) day grace period extension as provided in the current agreement to provide services for "Laboratory Services for Hidalgo County Health and Human Services", under the same rates, terms and conditions with Quest Diagnostics, effective, 01/30/18 and expires 03/30/18 or (upon completion of the procurement process, whichever comes first) and is most advantageous to Hidalgo county, subject to compliance with HB23 and/or HB1295 when and/or if applicable.
C. 63066 1. Approval of reimbursement in the amount of $764,720.47 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 12/14/17 to 12/27/17. 12/14-20/17 $364,578.52 12/21-27/17 $400,141.95 TOTAL $764,720.47 2. Approval of wire transfer to cover claims paid. D. 63114 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of December 16-31, 2017 in the amount of $38,918.14 and requesting approval of wire transfer. E. 63036 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of December 1-15, 2017 in the amount of $35,479.09 and requesting approval of wire transfer.
63087 Discussion, consideration, and approval for the County Auditor's Office to conduct an audit of the Chapter 59 Asset Forfeiture Report prepared by the Hidalgo County Sheriff’s Office, HIDTA, Constable Precinct 1, Constable Precinct 2, Constable Precinct 3, Constable Precinct 4, and Hidalgo County Fire Marshal for fiscal year 2017 pursuant to the Chapter 59 Asset Forfeiture Report requirements.
63194 2018 - Const Pct 5 & JP Pct 5/PL 1 (1100): Approval of 2018 interdepartmental transfer from County Wide Adm.- Contingency to Const.Pct 5 & JP Pct 5/PL 1 in the amount of $83,897.00.
63041 Purchasing Department (1100) Approval to pay the following memberships for 2018 with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. 1. Texas Comptroller of Public Accounts - $ 100.00 Req # 363054 2. The American Institute of Architects (AIA) $ 4,000.00 Req # 363068 3. Texas Public Purchasing Association $ 100.00 Req # 363063 4. The Institute for Public Procurement (NIGP) $ 1, 400.00 Req # 363058
1. 63206 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 63208 Presentation of Fund Information Report 3. 2017 Intradepartmental transfers: A. 63088 2017 - Sheriff's Office OPSG (1284) B. 63093 2017 - Health & Human Services Dept. / TX Healthy (1293) C. 63097 2017 - Purchasing (1100) D. 63139 2017 - Pct 1 Adm (1200) E. 63083 2017 - Pct 2 CRC San Juan (1100) F. 63129 2017 - Pct 2 Adm (1200) G. 63161 2017 - CO2017-Pct 2 Rancho Blanco(Jcksn Road) (1351) H. 63056 2017 - Purchasing (1100) I. 63068 2017 - Health & Human Services Dept. / PHHS (1293) J. 63071 2017 - Public Affairs (1100) K. 63033 2017 - Constable Precinct 4 (1284) 4. 2017 Interdepartmental transfers: A. 63143 TXDOT-Pct 4 10th St Ext (1315): Approval of 2017 interdepartmental transfer from TXDOT Pct 4-FM1925(Sharp Realignment) to TXDOT Pct 4-10th St Ext Project in the amount of $1,181,198.59 to fund Supplemental No.5 of Work Authorization No.2 of C-12-126-10-16 with L&G Engineering. 5. 2018 Intradepartmental Transfers: A. 63195 2018 - Co. Wide Adm (1100) B. 63158 2018 - Adult Detention Center (1100) C. 63179 2018 - Pct.4 Road Maint (1200) D. 63170 2018 - Pct.4 Sanitation (1100) E. 63096 2018 - Constable Precinct 4 (1100) F. 63098 2018 - Purchasing (1100) G. 63101 2018 - Constable Precinct 4 (1100) H. 63103 2018 - Constable Precinct 4 (1100) I. 63065 2018 - Pct 1 Sanitation (1100) J. 63090 2018 - Pct 1 Adm (1200) K. 63120 2018 - Pct 1 Adm (1200) L. 63091 2018 - Pct 2 Sanitation (1100) M. 63121 2018 - Pct 2 CRC Alamo (1100) N. 63125 2018 - CW Mech Shop (1200) O. 63138 2018-Constable Pct.2 (1100) P. 63147 2018 - Tax Office (1100) Q. 63089 2018 - Pct 1 Parks (1100) R. 63061 2018 - Human Resources (1100) S. 63099 2018 - Health & Human Services Dept. / Clinics (1100) T. 63063 2017 - Health & Human Services Dept. / PHHS (1293) U. 63009 2018 - Executive Office (1100) V. 62923 2018 - CC 7 (1100) W. 63017 2018 - Pct 2 Adm (1200) 6. 2018 Interdepartmental Transfers: A. 63190 2018 - Various Departments (1100): Approval of 2018 interdepartmental transfer from County Wide Adm. - Contingency to various departments in the amount of $178,889.28. C. 63174 Pct 2 Industrial Blvd(S. 15th St.-Mltry Hwy) Rd Prj(1200): Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Industrial Blvd(S. 15th St-Mltry Hwy) Rd Prj in the amount of $43,000.00 to fund project expenditures. D. 63131 Pct 2 Adm (1200): Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Adm in the amount of $10,000.00 to fund operating expenditures. E. 63092 Pct 2 CRC San Juan (1100): Approval of 2018 Interdepartmental transfer from Pct 2 CRC Alamo to Pct 2 CRC San Juan in the amount of $228.80 to fund expenditures for the year. 7. Planning Department: A. 63107 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) B. 63055 1. Reimbursement of Financial Guarantee a. Venetian Ranches Subdivision- Pct. 4 (B.I.C. Investments) (Alamo Road & Curry Road) Reimbursement request: 2,550.00 for installation of 3 OSSF’s b. Aria Ranches Subdivision- Pct. 4 (GR Inversiones, LLC) (Canton Road & Alamo Road) Reimbursement request: $6,000.00 for installation of 4 OSSF’s C. 63059 1. Reimbursement of Financial Guarantee a. Haddonfield Ph. 2 Subdivision- Pct. 4 (B.I.C. Investments) (Doolittle Road & Benito Ramirez Road) Reimbursement request: $1,000.00 for installation of 1 OSSF. D. 63046 1. Reimbursement of Financial Guarantee a. Palace Station Ph. 2 Subdivision- Pct. 4 (Garco, Ltd.) (Canton Road & Tower Road) Reimbursement request: $1,000.00 for installation of 1 OSSF E. 63038 1. Reimbursement of Financial Guarantee a. Los Venados Ph. V Subdivision- Pct.4 (Garco, Ltd.) (FM 186 & Hwy 281) Reimbursement request: $1,700.00 for installation of 2 OSSF’s b. Mirage Ranches Subdivision- Pct. 4 (BIC Development) (Val Verde Road & Curry Road) Reimbursement request: $9,000.00 for installation of 6 OSSF’s c. Vegas Tower Ranches Subdivision- Pct. 4 (Garco, Ltd.) (Trenton Road & Tower Road) Reimbursement request: $3,000.00 for installation of 2 OSSF’s 8. Executive Office: A. 63153 Approval of 457 plan hardship withdrawal requests for employee #072958, #122335 & #037028 9. Tax Refunds: A. 63095 Account Number Payer Amount H3100.99.001.0001.06 AARON'S INC $9,958.19 H3100.99.001.0001.06 AARON'S INC $13,873.36 L3835.99.000.000B.00 AARON'S INC $17,321.82 W4260.99.000.0003.17 AARON'S INC $13,656.66 W4260.99.000.0003.17 AARON'S INC $16,360.36 B. 63094 Account Number Payer Amount B2310.00.001.0011.00 Capital Title of Texas, LLC $4,278.36 T6010.01.000.0042.00 Corelogic Inc. $4,000.00 10. Membership Dues/Certifications: A. 63164 Tax Office: Requesting approval to pay 2018 membership dues: 1. International Association of Auto Theft Investigators (IAATI) in the amount of $80.00 for Cesar Solis ($40.00) and Marlen Trevino ($40.00) - (Req# 363752) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor B. 63135 Tax Office: Requesting approval to pay 2018 membership dues: 1. Texas School Assessors Association (TSAA) in the amount of $55.00 for Pablo (Paul) Villarreal, Jr - (Req# 363591) 2. Texas Association of Appraisal Districts (TAAD) in the amount of $150.00 for Eva Mireles - (Req# 363459) 3. Tax Assessor Collectors Association (TACA) in the amount of $285.00 for Eva Mireles ($40.00), Julio Espinosa ($40.00), Rudy Flores ($40.00), Edgar Jaramillo ($40.00), Melinda Mendoza ($40.00), and Pablo (Paul) Villarreal, Jr. ($85.00) - (Req# 363577) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor C. 63084 Planning Department: Request to renew three (3) 2018 TFMA/CFM membership dues for CFM members: TJ Arredondo, Jorge Garcia and Cynthia Perez. The membership dues are $90.00 each totaling $270.00 with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor with requisition 363324 and using NIGP Code 96348. D. 63072 Texas A&M AgriLife Extension Service: Requesting approval for payment of 2018 Membership Dues totaling $865.00 (with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor) as follows: 1. Epsilon Sigma Phi (ESP) 2018 Membership Dues for Ashley Gregory, County Extension Agent-Horticulture; Brad Cowan, County Extension Agent-Agriculture; Joanne Ureste, County Extension Agent-Family Resources totaling $195.00 2. Texas Association of Extension 4-H Agents (TAE4HA) 2018 Membership Dues for Brad Cowan, County Extension Agent-Agriculture; Joanne Ureste, County Extension Agent-Family Resources totaling $240.00 3. Texas Extension Association Family & Community Health 2018 Membership Dues for Joanne Ureste, County Extension Agent-Family Resources totaling $150.00 4. District 12 Texas County Agricultural Agents Association (TCAAA) 2018 Membership Dues for Brad Cowan, County Extension Agent-Agriculture; Ashley Gregory, County Extension Agent-Horticulture totaling $280.00 E. 63069 Constable Pct. 3 Requesting approval to pay membership dues to the Justices of the Peace and Constables Association in the total of $700.00, (Requisition #363069), with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. 11. Budget & Management: A. 63192 Colonia Streetlight Program (1100): Approval of 2018 interfund transfer from Pct 2 Rd Maint (1200) to Colonia Streetlight Program (1100) in the amount of $9,525.67 to fund AEP Contribution-In-Aid-of-Construction-Agreement. B. 63191 Pct 2 Rd Maint (1200): Approval of 2017 interfund transfer from Colonia Streetlight Program (1100) to Pct 2 Rd Maint (1200) in the amount of $9,525.67. 12. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 63123 Executive Office - Traffic Engineering: Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice Date Invoice # Amount PO # L&G Consulting Engineers, Inc. 1/02/18 11326664 $12,577.44 733569 B. 63086 Precinct 1: Requesting approval of payment to the Texas Commission on Environmental Quality (TCEQ) for an Air Emissions Fee, in the amount of $57.24, which includes payments from October through December 10, 2017. C. 63126 PCT 1 Requesting approval to pay invoice #11326656 in the amount of $137,738.80 for Mile 6 Project - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. D. 62876 Requesting approval of Application for Payment No. 1 in the amount of $127,792.68 to NM Contracting, LLC. for the, "Hidalgo County County Wide Service Shop Project", through Contract# C-17-027-07-25, and as certified for payment by project architect, The Warren Group Architects, Inc. E. 63119 Requesting approval of the following invoices (for processing and payment) as submitted by contracted/project engineer, L&G Consulting Engineers Inc.: Invoice No. Date Project Amount PO No. 11326661 1-2-18 La Homa ROW -WA #1 $5,400.00 671613 11326662 1-2-18 South Detention Basin Project $8,400.98 735730 11326668 1-2-18 FM 494 Shary Rd. WA #2 $22,800.00 758025 11326689 1-2-18 Libery Rd. Project WA #3 $33,048.00 735526 11326693 1-2-18 Veterans Blvd. WA #2 $99,067.65 763269 11326694 1-2-18 FM 676 (Mile 5) Project $10,242.22 745880 11326698 12-31-17 Veterans Blvd. WA #3 $60,690.00 772041 11326699 12-31-17 Mile 3 Project WA #4 $33,558.00 771660 11326700 12-31-17 FM 494 Shary Rd. WA #3 $15,708.00 772303 F. 63130 Approval of payment Application No. 13 in the amount of $60,507.48 submitted by L&G Construction, awarded contractor for Precinct 3 South Detention Basin Project, as certified for payment by project engineer, L&G Engineers, C-16-161-08-09. G. 63171 1.) Acceptance and approval of project invoice submitted by Halff Associates for project Sanitation Collection Facility & M Rd Building (P.O. 745734) invoice # 00006734 in the amount of $2,192.90. 2.) Acceptance and approval of project invoice submitted by Halff Associates for project Sanitation Collection Facility & M Rd Building (P.O. 745734) invoice # 00007807 in the amount of $2,467.50. H. 63167 1.) Acceptance and approval of project invoice submitted by B2Z Engineering for WA#5 Memorial Park Construction Phase Services (P.O. 767241) - Invoice # 40010 in the amount of $6,777.71. 2.) Acceptance and approval of project invoice submitted by B2Z Engineering for WA#1 Brewster Park (P.O. 771132) - Invoice #40011 in the amount of $1,326.50. 3.) Acceptance and approval of project invoice submitted by L&G Engineering for Traffic Study County Wide (P.O. 768203) - Invoice # 11326688 in the amount of $739.59. 4.) Acceptance and approval of project invoice submitted by L&G Engineering for Courthouse Square & Outfall (P.O. 750481) - Invoice # 11326690 in the amount of $52,269.14. 5.) Acceptance and approval of project invoice submitted by L&G Engineering for Mile 3 to Mile 5 (P.O. 736559) - Invoice # 11326696 in the amount of $4,677.50. I. 62967 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft agreement etc.) as attached hereto for: Hidalgo County Pct. 4 -"Garbage Collection at San Carlos Endowment Center", including the re-advertisement of project in the event No Bids are received and/or are rejected and project is still required. J. 62731 Requesting authority to exercise the Sixty (60) day grace period extension as provided in the current agreement to provide services for "Laboratory Services for Hidalgo County Health and Human Services", under the same rates, terms and conditions with Quest Diagnostics, effective, 01/30/18 and expires 03/30/18 or (upon completion of the procurement process, whichever comes first) and is most advantageous to Hidalgo county, subject to compliance with HB23 and/or HB1295 when and/or if applicable.
County Judge's Office: A. 63145 Requesting approval of revisions to the Hidalgo County Small Town Economic Development Grant Program Guidelines previously approved on 11/21/17
C. Pct. 4 1. 63184 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional services; B. Presentation of scoring grid (for ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional architectural services for (project specific) Design and Construction of the San Carlos Emergency Services Facility located in Precinct 4; ARCHITECTURAL FIRMS Firms Ortiz Architecture & Environment, LLC Alvarado Architect & Associate, Inc. The Warren Group Architects, Inc. Total Scores 95 96 98 Ranking SURVEYING FIRMS Firms D&A Doucet & Associates Hinojosa Engineering, Inc. R.O.W. Surveying Services Total Scores 93 96 99 Ranking ENGINEERING FIRMS (GEO TECH SERVICES) Firms Millennium Engineers Group, Inc. Yzaguirre Engineering Group Earth Co Total Scores 99 95 97 Ranking C. Authority for the Purchasing Department to negotiate a professional architectural, engineering ans surveying services agreements commencing with the No. 1 ranked firms selected by Commissioner's Court.
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 63102 Justice of the Peace Pct. 5 (1100): 1. Approval of the following personnel actions, effective upon Commissioner's Court approval: Action Dept./ Prg. Slot # Position Title Proposed Budgeted Salary Create 069-001 0002 Court Coordinator $45,923.00 Create 069-001 0003 Assistant Court Coordinator $36,455.00 Create 069-001 0004 Clerk III $26,796.00 Constable Pct. 5 (1100): 2. Approval of the following personnel actions, effective upon Commissioner's Court approval: Action Dept./ Prg. Slot # Position Title Proposed Budgeted Salary Create 295-001 0002 Chief Deputy Constable I $62,784.00 Create 295-001 0003 Deputy Constable $44,577.00 Create 295-001 0004 Administrative Assistant II $28,940.00 Constable Pct. 1 (1100): 3. Approval of the following personnel actions, effective upon Commissioner's Court approval: Action Dept./ Prg. Slot # Position Title Budgeted Salary Delete 291-001 0015 Deputy Constable Step I $44,577.00 4. Approval of transfers. C. 63122 Sheriff (1100): 1. Approval of the following personnel actions, effective next full pay period of 1/22/2018: Action Dept./ Prg. Slot # Position Title Proposed Budgeted Salary Create 280-001 0430 Deputy Sheriff $44,577.00 D. 63077 Tax Office (1100): 1. Approval of the following personnel actions, effective next full pay period of 1/22/2018: Action Dept./ Program Slot # Position Title Current Allowance Amount Proposed Allowance Amount Delete Auto Allowance 140-001 0169 Executive Assistant II $1,500.00 $0.00 Add Auto Allowance 140-001 0019 Executive Assistant II $0.00 $1,500.00 E. 63079 Health & Human Services - ZIKA HRSA/ZIKA CMM (1293): 1. Approval of the following personnel actions, effective upon Commissioner's Court approval: Action Dept./ Prg. Slot # Position Title Proposed Budgeted Salary Create 340-073 0001 Community Health Worker $13,398.00 340-074 $13,398.00 Total $26,796.00 Create 340-073 0002 Community Health Worker $13,398.00 340-074 $13,398.00 Total $26,796.00 Create 340-073 0003 Community Health Worker $13,398.00 340-074 $13,398.00 Total $26,796.00 Create 340-073 0004 Licensed Vocational Nurse II $22,961.50 340-074 $22,961.50 Total $45,923.00 Create 340-073 0005 Licensed Vocational Nurse II $22,961.50 340-074 $22,961.50 Total $45,923.00 Create 340-073 0006 Licensed Vocational Nurse II $22,961.50 340-074 $22,961.50 Total $45,923.00 Create 340-073 0007 Social Worker $22,961.50 340-074 $22,961.50 Total $45,923.00 F. 63168 93rd District Court (1100): 1. Approval of the following personnel actions, effective 1/01/2018: Action Dept./ Prg. Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Net Change Salary Adjustment 002-001 0003 Bailiff $43,359.00 $50,395.00 $7,036.00 Interpreter Pay Adjustment $4,000.00 $6,000.00 $2,000.00 Salary Increase 002-001 0004 Assistant Court Coordinator $41,816.00 $51,816.00 $10,000.00 G. 63178 398th District Court: 1. Approval of the following personnel actions, effective 1/01/2018: Action Dept./ Prg. Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Net Change Salary Increase 009-001 0003 Assistant Court Coordinator $55,000.00 $57,500.00 $2,500.00 H. 63180 139th District Court (1100): 1. Approval of the following personnel actions, effective 1/01/2018: Action Dept./ Prg. Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Net Change Salary Increase 003-001 0002 Court Coordinator $61,192.00 $63,500.00 $2,308.00 Salary Increase 003-001 0003 Bailiff $50,395.00 $55,000.00 $4,605.00 $6,000.00 $6,000.00 $0.00 Salary Increase 003-001 0004 Assistant Court Coordinator $59,028.00 $61,000.00 $1,972.00 I. 63154 Pct. 1 Rd. Maintenance (1200): 1. Approval to extend Temporary positions listed for 12 weeks beginning 01/01/2018 and ending 03/16/2018, as follows: Action Dept./ Prg. Slot # Position Title Proposed Budgeted Salary/ Hourly Rate Extend Temporary Full-Time position 121-005 T162 Maintenance III $9,298.00/yr. - $19.37/hr.
District Attorney's Office: A. 63067 DA's Title IV-E (1100): 1. Approval of the REVISED Title IV-E Grant Budget (Contract #23941008) for October 1, 2017 - September 30, 2018. 2. Approval for County Judge to sign the following documents: a. Budget
Constable Pct. #4: A. 63113 Constable Pct. 4 - TTBH (1285): 1. Requesting approval of amendment to the Interlocal Agreement between Tropical Texas Behavioral Health and County of Hidalgo by and through the Office of Constable Pct. 4. 2. Authorization to pay overtime reimbursable under the Interlocal Agreement terms and conditions. 3. Authorization for County Judge, as authorized official, to sign amendment to the Interlocal Agreement award and related documents. 4. Approval of Certification of Revenues by the County Auditor. 5. Approval of appropriation of funds.
Sheriff's Office: A. 63104 1. Authorization and approval of Memorandum of Understanding between the U.S. Immigration and Customs Enforcement (ICE), Enforcement and Removal Operations (ERO), San Antonio Field Office (SNA), Port Isabel Detention Center (PIDC) and the Hidalgo County Sheriff's Department with regards to certain emergency situations. 2. Authorization for County Sheriff to sign document.
Executive Office: A. Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 63148 1. Presentation by P,R & S, LLC of Hidalgo County's Master Plan. 2. Discussion, consideration and approval of Hidalgo County's Parks, Recreation and Open Space Master Plan. C. 63037 Introduction/approval of new officers for the Hidalgo County Library System for 2018-2020 as follows: President - Kathleen Horan from the McAllen Public Library Vice-President - Yenni Espinoza from the Penitas Library Secretary - Mayra Rocha from the Speer Memorial Library in Mission D. 63045 Tropical Texas Behavioral Health (1100): 1. Approval of payment to Tropical Texas Behavioral Health for FY 2018 county allocation of required local match in the amount of $939,409.00 for DSHS Contract #537-18-0127-00036-A01 in accordance with Texas Health & Safety Code Section 534.066 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor. 2. Approval of payment to Tropical Texas Behavioral Health for FY 2018 county allocation match in the amount of $248,109.00 for psychiatric emergency crisis services - DSHS Contract #537-18-0127-00036-A06 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor. TOTAL PAYMENT AMOUNT $1,187,518.00 E. 63047 Approval of Field Agreement among USDA, Animal and Plant Health Inspection Service, Wildlife Services and Texas AgriLife Extension Service-Wildlife Services and Texas Wildlife Damage Management Association, Inc. and Hidalgo County F. 63005 Approval of 2018 Museum Funding Agreement between County of Hidalgo and the Donna Hooks Fletcher Museum in the amount of $10,000.00 G. 63006 Approval of 2018 Museum Funding Agreement between County of Hidalgo and the Mission Historical Museum in the amount of $10,000.00
Urban County: A. 63076 1. Urban County Program (UCP) is requesting Commissioner’s Court consideration and approval to appoint the UCP Executive Director as the Civil Rights Officer to ensure compliance for the following: Nondiscrimination requirements contained in the Department of Housing and Urban Development (HUD) and Texas Department of Agriculture (TDA) regulations implementing Section 504, Equal Opportunity and Fair Housing Officer(s) for the 2016 Colonia Economically Distressed Areas Program Fund (CEDAP) TDA Contract No. 7127005 2. Urban County Program (UCP) is requesting Commissioner’s Court consideration and approval to appoint the UCP Executive Director as the Labor Standards Officer to ensure compliance for the following: The Texas Department of Agriculture (TDA) regulations implementing Davis-Bacon Labor Standards for the 2016 Colonia Economically Distressed Areas Program Fund (CEDAP) TDA Contract No. 7127005 B. 63080 Requesting approval to cancel the application of Pablo & Margarita Gonzalez at the request of homeowner. Commissioner’s Court approved applicant for assistance on November 21, 2017 (Agenda item #42761). C. 63085 Requesting approval of a program amendment for the City of La Villa FY’s 27, 28 & 29 (2014, 2015 & 2016) work plans. The amendment will modify the current scope of work from a 200,000 gallon to a 100,000 gallon elevated water storage tank. D. 63075 1.) Urban County Program is requesting County Commissioner’s Court approval of the Texas Department of Agriculture (TDA) templates for the following Civil Rights requirements for the 2016 Colonia Economically Distressed Areas Program Fund (CEDAP) TDA Contract No. 7217005: A.) Section 3 Policy (A1002); B.) Excessive Force Policy (A1003); C.) Section 504 Policy Against Discrimination based on Handicap and Grievance Procedures (A1004); D.) Fair Housing Policy (A1015), and E.) Code of Conduct (TDA Template). 2.) Consideration and approval of Resolution regarding Civil Rights for the 2016 Colonia Economically Distressed Areas Program Fund (CEDAP) TDA Contract No. 7127005. 3.) Consideration and approval to authorize the County Judge to sign any and all contractual documents associated with the aforementioned policies/procedures/resolution as required by the Texas Department of Agriculture. E. 63070 "Subject to: HB 1295 Compliance.” Requesting authority to purchase furniture (shelving) through Hidalgo County's membership/participation with Harris County Department of Education (HCDE) Choice Partners awarded vendor, Library Interiors of Texas (contract # 14/022CG-07). The amount of purchase is $12,648.12 (quote attached) funded thru UCP FY 30 (2017) Public Service (General) Library funds. F. 63064 “Subject to: HB 1295 Compliance.” Requesting approval of Supplemental Agreement No. 1 (Article 3) of the current contract with Cruz-Hogan Consultants, Inc., for engineering services for the City of Weslaco - 2016 Waterline Improvements Phase 2, to reflect an extension of one (1) year term under the same rate, terms, and conditions. G. 63053 The Urban County Program is requesting approval of a budget & program amendment for the City of Peñitas. The proposed amendment is for the Fiscal Years 25, 26, 28 & 29 (2012, 2013, 2015 & 2016) Work Plans.
Health & Human Services Department: A. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures B. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Community Service Agency: A. 63082 Discussion, consideration, and action to approve the Community Service Block Grant (CBSG) contract #61180002861 in the amount of $309,856.00 with the Texas Department of Housing and Community Affairs for the program year 2018 with authorization for Jaime Longoria to sign any and all pertinent documents. B. 63081 Discussion, consideration, and action to approve the Comprehensive Energy Assistance Program (CEAP) contract #58180002784 in the amount of $4,042,073.00 with the Texas Department of Housing and Community Affairs for program year 2018 with authorization for Jaime Longoria to electronically sign any and all pertinent documents.
Elections Administration: A. Discussion, consideration and action but not limited to Election updates.
Precinct #1 - Comm. Fuentes: A. 63100 Appointment of board member to the Hidalgo County Regional Mobility Authority Board of Directors B. 63136 Requesting approval to accept the counteroffer to purchase a tract of land known as Parcel 26 associated with the Mile 6W Road Improvements Project (CSJ# 0921-02-356)
Precinct #2 - Comm. Cantu: A. 63162 Appointment of member to the Regional Mobility Authority (RMA) Board by Commissioner Pct. 2 effective 2/1/18. B. 63155 Requesting approval to accept counter offer to purchase a tract of land known as Parcel 1 and 4 for the Pct 2 Rancho Blanco Road Extension Project. C. 63160 Requesting approval to accept counter offer to purchase a tract of land known as Parcel 3 for the Pct 2 Rancho Blanco Road Extension Project.
Precinct #4 - Comm. Palacios: A. 63169 1. Discussion, consideration and action authorizing the submittal of a grant application to the LRGVDC for the Regional Solid Waste Grant Program FY2018-2019. 2. Approval of a Resolution supporting the Regional Solid Waste Grant Application. B. 63163 Requesting approval of the following items for RGV Asphalt for the Pct. 4- Road Improvements to Sunflower Road Project, as submitted and recommended by project engineer, Julio Cerda, PE- South Texas Infrastructure Group for contract # C-17-128-06-27: 1. Application for Payment No. 4 in the amount of $24,161.34 2. Application for Retainage release in the amount of $8,987.68 3. Acceptance of Certificate of Construction Completion, reflecting the date of December 19, 2017. C. 63146 1. Requesting approval of Supplemental Agreement No. 1 to Professional Engineering Services Agreement#C-12-126-10-16 with L&G Consulting Engineering, Inc. for the purposes of [to include the 2017 contract rates as allowed and stated under Article 5 Compensation and Fees & Section 5.2 , Special Services] for "Job Specific" Project:"10th Street Extension (from SH 107 to FM 1925) located within Hidalgo County Precinct No. 4, subject to compliance with HB23 and/or HB1295 [when and/or if applicable]. 2. Requesting approval of Supplemental Agreement No. 5 to Work Authorization No. 2 in connection to Professional Services Agreement# C-12-126-10-16 with L&G Consulting Engineering, Inc. for the purposes of [amending “Exhibit B-Services to be provided by the Engineer, Exhibit C-Work Schedule, Exhibit D-1-Project Estimated Fee Schedule] for Project:10th Street Expansion” located within Hidalgo County Precinct No. 4, subject to compliance with HB23 and/or HB1295 [when and/or if applicable].
Budget & Management: A. 63189 2018 Budget Process: 1. Designate the Budget Officer, subject to conditions and directions provided by Commissioners' Court, to transfer amounts from certain budgeted items to other budgeted items as per Texas Local Government Code Section 111.070C(2). 2. Designate the General Fund, Special Revenue Funds, and Enterprise Funds as the salary fund for their respective accounts as per Texas Local Government Code Section 154.042. B. Budget Appropriations: 1. 63172 Jail (1100): Approval of 2017 appropriation of new source General Fund revenues into Jail - Room & Board in the amount of $311,293.37, as previously certified by the County Auditor on September 5, 2017. 2. 63152 BCAP Requesting approval to Appropriate $813,509.13 into 3rd Call Border Colonia (Fund 1312) for the following precincts in relation to Round III Colonia Projects. Pct. 1 Round III $494,914.13, Pct. 3 Round III $159,135.00, Pct. 4 $159,460.00 Total $813,509.13. 3. 63040 Sheriff Investigation HB65 (1227): Approval of 2018 appropriation of funds into Sheriff Investigation HB65 in the amount of $186,252.45 to fund salaries related expenditures for 2018 budgeted positions.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 63051 Acceptance and approval of a rebate check from Staples (BuyBoard Annual Rebate ) in the amount of $ 26,485.15 for the fiscal year of 2016-2017 B. Pct. 1 1. 63111 Approval to acceptance the following assets as a donation from The City of Weslaco to HC Precinct 1: Compactor CAT Model PS-130 valued at $6,000.00 2008 Sealer Crafco Inc Model SS125DC S/N 1C9SV122581418142 valued at $18,000.00 2. 63151 PCT 1 TXDOT M6W (1315) A. Requesting approval of Interlocal Cooperation Agreement between The City of Weslaco, Texas and Hidalgo County, Texas concerning Phase III Improvements to Mile 6 West Road from Mile 9 North to Mile 11 North [Phase III shall include Design of Intersection Improvements and Drainage Outfalls as well as required Right-of-Way Acquisition/ Compensable Utility Services and Construction Management Services including but not limited to Construction Inspection/ Construction Material Testing]; B. In accordance with Texas Government Code §791.014, Hidalgo County, Texas, acting by and through the Hidalgo County Commissioners Court, has been advised of a proposed project of a desire to widen and reconstruct Mile 6 West between Mile 9 and Mile 11 through a Phase II Inter-local Cooperation Agreement to be entered into with the City of Weslaco, Texas, and Hidalgo County. 3. 63048 Approval to process for payment three claims for Matheson Tri-Gas, Inc.- invoices #16063446, 16234997, 16418142 in the sum of $248.40. These invoices are not able to be processed using purchase order 755778, because contact #E-16-205-04-26 expired 08/27/17, and it was not renewed. 2. 63159 Approval of the following items for Couric Enterprises LLC dba Foremost Construction for the Pct. 4 San Carlos Community Resource Center project P.O. 703489, as submitted and recommended by project architect, Mata-Garcia Architects LLC for contract # C-13-072A-11-19 including, but not limited to: A. Application for Payment 11 in the amount of $59,565.00; B. Application for Payment 12 Release of Retainage in the the amount of $69,199.50. D. Colonia Access Program Pct. 3 1. 63150 BCAP/Pct. 3 Requesting Acceptance and Approval of Application for Payment No. 3 (Retainage Release) in the amount of $21,953.22 submitted by Castle Enterprises awarded contractor for Pct. 3 El Paraiso Sub. as certified by project engineer Javier Hinojosa Engineering under Contract# C-CAP-17-124-05-16. A. Certificate of Construction Completion as submitted and recommended by Project Engineer, Javier Engineering. B. Application for Payment No. 3 (Retainage Release) in the amount of $21,953.22 2. 63149 BCAP/Pct. 3 Requesting acceptance and approval for Application for Pmt. #2 in the amount of $76,012.34 submitted by Castle Enterprises LLC., awarded contractor for Pct. 3 El Paraiso Sub. as certified by project engineer Javier Hinojosa Engineering under Contract# C-CAP-17-124-05-16. A. Certificate of Substantial Completion as submitted and recommended by project engineer, Javier Hinojosa Engineering . B. Application for Payment No. 2 (Final) in the amount of $76,012.34 E. Sheriff's Office 1. 63078 Presentation of the scoring/evaluation grid (from designated grading committee) for the purpose of Commissioner's Court to declare/rank the sole submitted response received as "Qualified" in order to proceed to the next phase of the procurement process- authority to negotiate in connection with the "Request for Proposals for Hidalgo County Sheriff's Office-Data Transmission Services" RFP: 2017-262.
Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 63116 C-5528-17-C; Anthony Hernandez v Hidalgo County and Benito Salinas D. 63118 Cause No. C-5342-17-C; City of Donna v County of Hidalgo E. 63106 Claim of Antonio Gallegos
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
23. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 63116 C-5528-17-C; Anthony Hernandez v Hidalgo County and Benito Salinas D. 63118 Cause No. C-5342-17-C; City of Donna v County of Hidalgo E. 63106 Claim of Antonio Gallegos 26. Adjourn
*This meeting is joined is progress* 1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. AI -63112 A. Discussion and approval of all personnel actions approved after September 26 , 2017 (2018 Budget Adoption Date) for the District Maintenance and Operation and Administration Budgets as previously approved on December 5, 2017. Action Dept Slot Position Title Budgeted Salary Reclassify M&O-006 8 Equipment Operator IV $ 42,521.00 Reclassify M&O-006 12 Equipment Operator IV $ 42,521.00 Create Adm-003 22 Part-Time Clerk $ 13,395.20 Create Adm-003 23 Part-Time Clerk $ 13,395.20 B. Request approval of budget amendments from the District's General Fund in the amount of $29,327.45 Admin and $6,822.43 M&O to fund Item A for 2018. C. Request approval to increase Salary for M&O slots 109 and 149 to $50,744.00. D. Request approval of budget amendment from the District's General Fund in the amount of $10,844.36 fund Item C. for 2018. E. Approval of Revised Salary Schedule for 2018. 6. AI -63137 A. Requesting approval of Interlocal Cooperation Agreement by and between Hidalgo County Drainage District. No. 1 and Hidalgo County Irrigation District No. 1 and Deed of real property. B. Requesting approval to authorize Board Chairman to execute all documents necessary to close the purchase of that certain real property described in that certain Interlocal Cooperation Agreement by and between Hidalgo County Drainage District. No. 1 and Hidalgo County Irrigation District No. 1 dated January 4, 2018. 7. AI -63110 Requesting approval to issue Notice to Resume Work Order No. 1 for Construction Contract No. C-HCDD1-17-052-10-10 -."Chaparral Drain Improvements -FM493 Crossing", awarded to Go Underground, LLC, with authority for General Manager, Mr. Raul E. Sesin, P.E. CFM, to execute Notice. The effective date of Notice to Resume Work will be determined by the date of execution. (Notice to Suspend Order was approved by BOD on AI#62769 - 12/05/17) 8. AI -63127 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: General Fund Bdgt: 006 M&O A. Application for Payment No. 1 in the amount of $262,991.70 from MorWil, LLC pertaining to Construction Contract No. HCDD1-17-022-05-16 Schunior Drain Ditch Improvements FM 1423 (Val Verde Rd) Crossing. P.O.#632363 Project Engineer: Noe Saldivar, P.E. Hidalgo County Drainage District No. 1 CIP Fund 130 Bdgt: 005-General Fund Administration Building B. Application for Payment No. 3324-02 in the amount of $14,474.00, Payment No. 3324-03 in the amount of $4,495.50 and Payment No. 3324-04 Retainage Release in the amount of $4,441.80 from Metro Electric, Inc. pertaining to Construction Contract No. HCDD1-17-018-05-30-Building Electrical Upgrade. PO#632111 Project Engineers: Halff & Associates 2013 Bonds CIP Fund 133 Bdgt: 365 -Rural Drainage Development Pct.1 C. Application for Payment No. 4 in the amount of $118,755.90 from Texas Cordia Construction, Inc. pertaining to Construction Contract No. HCDD1-17-026-06-27 Lucero Del Norte Subdivision. P.O. 632525 Project Engineers: Tedsi Infrastructure D. Application for Payment No. 4 in the amount of $67,052.25 from Texas Cordia Construction, Inc. pertaining to Construction Contact No. HCDD1-17-026-06-27 Mile 13 1/2 N. Rd & FM 1015 Area Drainage. PO#632014 Project Engineer: Urban Infrastructure Group, Inc. E. Application for Payment No. 5 in the amount of $56,707.91 from Texas Cordia Construction, Inc. pertaining to Construction Contact No. HCDD1-17-026-06-27 Mile 13 1/2 N. Rd & FM 1015 Area Drainage. PO#632014 Project Engineer: Urban Infrastructure Group, Inc. 9. AI -63144 Requesting approval to declare Surplus approximately 10,500 Cubic Yards of Fill Dirt from "Weslaco North Lateral (East Side of Birch Subdivision Phase II) in as much as an attempt was made for the sale and removal through RFB# HCDD1-18-001-01-04, advertised for (2) weeks, and No Bids were received. 10. AI -63042 Requesting approval of closing documents for Parcel 2 as it relates to Seminole Valley No.2 Drain project and authority for the Chairman of the Board to execute documents, pending final legal review. 11. AI -63058 A. Requesting approval of Contribution-In-Aid of Construction Agreement For Electric Distribution Service with AEP Texas as needed for the Construction of District's new Administration Building. B. Approval for Mr. Raul E. Sesin, P.E., CFM to execute agreement with AEP Texas. C. Approval of payment to AEP out of Fund 130 Capital Project Fund in the amount of $3,152.33 12. AI -63141 Ratification of the fully executed Change Order No. 1, reflecting 38 additional calendar days, in connection with the construction contract No. C-HCDD1-17-023-05-30 - Hidalgo County Drainage District No. 1 "Street and Drainage Improvements for Plena Vista Subdivision, Unit 2" as recommended by project engineer, Cruz-Hogan Consultants, Inc., and approved by HCDD1 General Manager, Mr. Raul E. Sesin, P.E., C.F.M., subject to compliance with HB1295. 13. AI -63128 Authorization and approval to upgrade current cell phone plan through the District's membership/participation with Contract No. DIR-TSO-3415 (plan NDIR16) with Verizon Wireless. The upgrade will be to migrate all lines to the new contract's 4,400 shared peak minutes plan with an estimated savings to the District of $501.55 per month. Any additional lines/services will be through this new plan (DIR-TSO-3415 -NDIR16). 14. AI -63183 Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 1 for additional services in relation to the professional engineering services agreement with S&B Infrastructure LTD, for the provision of construction engineering inspection and management services for the improvements to the Pharr-McAllen South Drain Construction project in the amount of $42,571.80. Subject to Legal Review and compliance to HB1295 (if applicable). 15. AI -63186 Approval of Supplemental Agreement No. 1 to Professional Service Agreement C-HCDD1-16-056A-11-15 Surveying Services with Quintanilla Headley & Associates, Inc. as approved by Board on November 15, 2016. for the addition of sub consultant as per Article 13 of the agreement. 16. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 17. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 18. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 19. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 20. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 63115 C-5528-17-C; Anthony Hernandez v Hidalgo County and Benito Salinas D. 63117 Cause No. C-5342-17-C; City of Donna v County of Hidalgo E. 63105 Claim of Antonio Gallegos 22. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 63116 C-5528-17-C; Anthony Hernandez v Hidalgo County and Benito Salinas D. 63118 Cause No. C-5342-17-C; City of Donna v County of Hidalgo E. 63106 Claim of Antonio Gallegos
1. 63206 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 63208 Presentation of Fund Information Report 3. 2017 Intradepartmental transfers: A. 63088 2017 - Sheriff's Office OPSG (1284) B. 63093 2017 - Health & Human Services Dept. / TX Healthy (1293) C. 63097 2017 - Purchasing (1100) D. 63139 2017 - Pct 1 Adm (1200) E. 63083 2017 - Pct 2 CRC San Juan (1100) F. 63129 2017 - Pct 2 Adm (1200) G. 63161 2017 - CO2017-Pct 2 Rancho Blanco(Jcksn Road) (1351) H. 63056 2017 - Purchasing (1100) I. 63068 2017 - Health & Human Services Dept. / PHHS (1293) J. 63071 2017 - Public Affairs (1100) K. 63033 2017 - Constable Precinct 4 (1284) 4. 2017 Interdepartmental transfers: A. 63143 TXDOT-Pct 4 10th St Ext (1315): Approval of 2017 interdepartmental transfer from TXDOT Pct 4-FM1925(Sharp Realignment) to TXDOT Pct 4-10th St Ext Project in the amount of $1,181,198.59 to fund Supplemental No.5 of Work Authorization No.2 of C-12-126-10-16 with L&G Engineering. 5. 2018 Intradepartmental Transfers: A. 63195 2018 - Co. Wide Adm (1100) B. 63158 2018 - Adult Detention Center (1100) C. 63179 2018 - Pct.4 Road Maint (1200) D. 63170 2018 - Pct.4 Sanitation (1100) E. 63096 2018 - Constable Precinct 4 (1100) F. 63098 2018 - Purchasing (1100) G. 63101 2018 - Constable Precinct 4 (1100) H. 63103 2018 - Constable Precinct 4 (1100) I. 63065 2018 - Pct 1 Sanitation (1100) J. 63090 2018 - Pct 1 Adm (1200) K. 63120 2018 - Pct 1 Adm (1200) L. 63091 2018 - Pct 2 Sanitation (1100) M. 63121 2018 - Pct 2 CRC Alamo (1100) N. 63125 2018 - CW Mech Shop (1200) O. 63138 2018-Constable Pct.2 (1100) P. 63147 2018 - Tax Office (1100) Q. 63089 2018 - Pct 1 Parks (1100) R. 63061 2018 - Human Resources (1100) S. 63099 2018 - Health & Human Services Dept. / Clinics (1100) T. 63063 2017 - Health & Human Services Dept. / PHHS (1293) U. 63009 2018 - Executive Office (1100) V. 62923 2018 - CC 7 (1100) W. 63017 2018 - Pct 2 Adm (1200) 6. 2018 Interdepartmental Transfers: A. 63190 2018 - Various Departments (1100): Approval of 2018 interdepartmental transfer from County Wide Adm. - Contingency to various departments in the amount of $178,889.28. C. 63174 Pct 2 Industrial Blvd(S. 15th St.-Mltry Hwy) Rd Prj(1200): Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Industrial Blvd(S. 15th St-Mltry Hwy) Rd Prj in the amount of $43,000.00 to fund project expenditures. D. 63131 Pct 2 Adm (1200): Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Adm in the amount of $10,000.00 to fund operating expenditures. E. 63092 Pct 2 CRC San Juan (1100): Approval of 2018 Interdepartmental transfer from Pct 2 CRC Alamo to Pct 2 CRC San Juan in the amount of $228.80 to fund expenditures for the year. 7. Planning Department: A. 63107 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) B. 63055 1. Reimbursement of Financial Guarantee a. Venetian Ranches Subdivision- Pct. 4 (B.I.C. Investments) (Alamo Road & Curry Road) Reimbursement request: 2,550.00 for installation of 3 OSSF’s b. Aria Ranches Subdivision- Pct. 4 (GR Inversiones, LLC) (Canton Road & Alamo Road) Reimbursement request: $6,000.00 for installation of 4 OSSF’s C. 63059 1. Reimbursement of Financial Guarantee a. Haddonfield Ph. 2 Subdivision- Pct. 4 (B.I.C. Investments) (Doolittle Road & Benito Ramirez Road) Reimbursement request: $1,000.00 for installation of 1 OSSF. D. 63046 1. Reimbursement of Financial Guarantee a. Palace Station Ph. 2 Subdivision- Pct. 4 (Garco, Ltd.) (Canton Road & Tower Road) Reimbursement request: $1,000.00 for installation of 1 OSSF E. 63038 1. Reimbursement of Financial Guarantee a. Los Venados Ph. V Subdivision- Pct.4 (Garco, Ltd.) (FM 186 & Hwy 281) Reimbursement request: $1,700.00 for installation of 2 OSSF’s b. Mirage Ranches Subdivision- Pct. 4 (BIC Development) (Val Verde Road & Curry Road) Reimbursement request: $9,000.00 for installation of 6 OSSF’s c. Vegas Tower Ranches Subdivision- Pct. 4 (Garco, Ltd.) (Trenton Road & Tower Road) Reimbursement request: $3,000.00 for installation of 2 OSSF’s 8. Executive Office: A. 63153 Approval of 457 plan hardship withdrawal requests for employee #072958, #122335 & #037028 9. Tax Refunds: A. 63095 Account Number Payer Amount H3100.99.001.0001.06 AARON'S INC $9,958.19 H3100.99.001.0001.06 AARON'S INC $13,873.36 L3835.99.000.000B.00 AARON'S INC $17,321.82 W4260.99.000.0003.17 AARON'S INC $13,656.66 W4260.99.000.0003.17 AARON'S INC $16,360.36 B. 63094 Account Number Payer Amount B2310.00.001.0011.00 Capital Title of Texas, LLC $4,278.36 T6010.01.000.0042.00 Corelogic Inc. $4,000.00 10. Membership Dues/Certifications: A. 63164 Tax Office: Requesting approval to pay 2018 membership dues: 1. International Association of Auto Theft Investigators (IAATI) in the amount of $80.00 for Cesar Solis ($40.00) and Marlen Trevino ($40.00) - (Req# 363752) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor B. 63135 Tax Office: Requesting approval to pay 2018 membership dues: 1. Texas School Assessors Association (TSAA) in the amount of $55.00 for Pablo (Paul) Villarreal, Jr - (Req# 363591) 2. Texas Association of Appraisal Districts (TAAD) in the amount of $150.00 for Eva Mireles - (Req# 363459) 3. Tax Assessor Collectors Association (TACA) in the amount of $285.00 for Eva Mireles ($40.00), Julio Espinosa ($40.00), Rudy Flores ($40.00), Edgar Jaramillo ($40.00), Melinda Mendoza ($40.00), and Pablo (Paul) Villarreal, Jr. ($85.00) - (Req# 363577) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor C. 63084 Planning Department: Request to renew three (3) 2018 TFMA/CFM membership dues for CFM members: TJ Arredondo, Jorge Garcia and Cynthia Perez. The membership dues are $90.00 each totaling $270.00 with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor with requisition 363324 and using NIGP Code 96348. D. 63072 Texas A&M AgriLife Extension Service: Requesting approval for payment of 2018 Membership Dues totaling $865.00 (with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor) as follows: 1. Epsilon Sigma Phi (ESP) 2018 Membership Dues for Ashley Gregory, County Extension Agent-Horticulture; Brad Cowan, County Extension Agent-Agriculture; Joanne Ureste, County Extension Agent-Family Resources totaling $195.00 2. Texas Association of Extension 4-H Agents (TAE4HA) 2018 Membership Dues for Brad Cowan, County Extension Agent-Agriculture; Joanne Ureste, County Extension Agent-Family Resources totaling $240.00 3. Texas Extension Association Family & Community Health 2018 Membership Dues for Joanne Ureste, County Extension Agent-Family Resources totaling $150.00 4. District 12 Texas County Agricultural Agents Association (TCAAA) 2018 Membership Dues for Brad Cowan, County Extension Agent-Agriculture; Ashley Gregory, County Extension Agent-Horticulture totaling $280.00 E. 63069 Constable Pct. 3 Requesting approval to pay membership dues to the Justices of the Peace and Constables Association in the total of $700.00, (Requisition #363069), with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. 11. Budget & Management: A. 63192 Colonia Streetlight Program (1100): Approval of 2018 interfund transfer from Pct 2 Rd Maint (1200) to Colonia Streetlight Program (1100) in the amount of $9,525.67 to fund AEP Contribution-In-Aid-of-Construction-Agreement. B. 63191 Pct 2 Rd Maint (1200): Approval of 2017 interfund transfer from Colonia Streetlight Program (1100) to Pct 2 Rd Maint (1200) in the amount of $9,525.67. 12. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 63123 Executive Office - Traffic Engineering: Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice Date Invoice # Amount PO # L&G Consulting Engineers, Inc. 1/02/18 11326664 $12,577.44 733569 B. 63086 Precinct 1: Requesting approval of payment to the Texas Commission on Environmental Quality (TCEQ) for an Air Emissions Fee, in the amount of $57.24, which includes payments from October through December 10, 2017. C. 63126 PCT 1 Requesting approval to pay invoice #11326656 in the amount of $137,738.80 for Mile 6 Project - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. D. 62876 Requesting approval of Application for Payment No. 1 in the amount of $127,792.68 to NM Contracting, LLC. for the, "Hidalgo County County Wide Service Shop Project", through Contract# C-17-027-07-25, and as certified for payment by project architect, The Warren Group Architects, Inc. E. 63119 Requesting approval of the following invoices (for processing and payment) as submitted by contracted/project engineer, L&G Consulting Engineers Inc.: Invoice No. Date Project Amount PO No. 11326661 1-2-18 La Homa ROW -WA #1 $5,400.00 671613 11326662 1-2-18 South Detention Basin Project $8,400.98 735730 11326668 1-2-18 FM 494 Shary Rd. WA #2 $22,800.00 758025 11326689 1-2-18 Libery Rd. Project WA #3 $33,048.00 735526 11326693 1-2-18 Veterans Blvd. WA #2 $99,067.65 763269 11326694 1-2-18 FM 676 (Mile 5) Project $10,242.22 745880 11326698 12-31-17 Veterans Blvd. WA #3 $60,690.00 772041 11326699 12-31-17 Mile 3 Project WA #4 $33,558.00 771660 11326700 12-31-17 FM 494 Shary Rd. WA #3 $15,708.00 772303 F. 63130 Approval of payment Application No. 13 in the amount of $60,507.48 submitted by L&G Construction, awarded contractor for Precinct 3 South Detention Basin Project, as certified for payment by project engineer, L&G Engineers, C-16-161-08-09. G. 63171 1.) Acceptance and approval of project invoice submitted by Halff Associates for project Sanitation Collection Facility & M Rd Building (P.O. 745734) invoice # 00006734 in the amount of $2,192.90. 2.) Acceptance and approval of project invoice submitted by Halff Associates for project Sanitation Collection Facility & M Rd Building (P.O. 745734) invoice # 00007807 in the amount of $2,467.50. H. 63167 1.) Acceptance and approval of project invoice submitted by B2Z Engineering for WA#5 Memorial Park Construction Phase Services (P.O. 767241) - Invoice # 40010 in the amount of $6,777.71. 2.) Acceptance and approval of project invoice submitted by B2Z Engineering for WA#1 Brewster Park (P.O. 771132) - Invoice #40011 in the amount of $1,326.50. 3.) Acceptance and approval of project invoice submitted by L&G Engineering for Traffic Study County Wide (P.O. 768203) - Invoice # 11326688 in the amount of $739.59. 4.) Acceptance and approval of project invoice submitted by L&G Engineering for Courthouse Square & Outfall (P.O. 750481) - Invoice # 11326690 in the amount of $52,269.14. 5.) Acceptance and approval of project invoice submitted by L&G Engineering for Mile 3 to Mile 5 (P.O. 736559) - Invoice # 11326696 in the amount of $4,677.50. I. 62967 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft agreement etc.) as attached hereto for: Hidalgo County Pct. 4 -"Garbage Collection at San Carlos Endowment Center", including the re-advertisement of project in the event No Bids are received and/or are rejected and project is still required. J. 62731 Requesting authority to exercise the Sixty (60) day grace period extension as provided in the current agreement to provide services for "Laboratory Services for Hidalgo County Health and Human Services", under the same rates, terms and conditions with Quest Diagnostics, effective, 01/30/18 and expires 03/30/18 or (upon completion of the procurement process, whichever comes first) and is most advantageous to Hidalgo county, subject to compliance with HB23 and/or HB1295 when and/or if applicable.
C. 63066 1. Approval of reimbursement in the amount of $764,720.47 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 12/14/17 to 12/27/17. 12/14-20/17 $364,578.52 12/21-27/17 $400,141.95 TOTAL $764,720.47 2. Approval of wire transfer to cover claims paid. D. 63114 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of December 16-31, 2017 in the amount of $38,918.14 and requesting approval of wire transfer. E. 63036 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of December 1-15, 2017 in the amount of $35,479.09 and requesting approval of wire transfer.
63087 Discussion, consideration, and approval for the County Auditor's Office to conduct an audit of the Chapter 59 Asset Forfeiture Report prepared by the Hidalgo County Sheriff’s Office, HIDTA, Constable Precinct 1, Constable Precinct 2, Constable Precinct 3, Constable Precinct 4, and Hidalgo County Fire Marshal for fiscal year 2017 pursuant to the Chapter 59 Asset Forfeiture Report requirements.
63194 2018 - Const Pct 5 & JP Pct 5/PL 1 (1100): Approval of 2018 interdepartmental transfer from County Wide Adm.- Contingency to Const.Pct 5 & JP Pct 5/PL 1 in the amount of $83,897.00.
63041 Purchasing Department (1100) Approval to pay the following memberships for 2018 with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. 1. Texas Comptroller of Public Accounts - $ 100.00 Req # 363054 2. The American Institute of Architects (AIA) $ 4,000.00 Req # 363068 3. Texas Public Purchasing Association $ 100.00 Req # 363063 4. The Institute for Public Procurement (NIGP) $ 1, 400.00 Req # 363058
1. 63206 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 63208 Presentation of Fund Information Report 3. 2017 Intradepartmental transfers: A. 63088 2017 - Sheriff's Office OPSG (1284) B. 63093 2017 - Health & Human Services Dept. / TX Healthy (1293) C. 63097 2017 - Purchasing (1100) D. 63139 2017 - Pct 1 Adm (1200) E. 63083 2017 - Pct 2 CRC San Juan (1100) F. 63129 2017 - Pct 2 Adm (1200) G. 63161 2017 - CO2017-Pct 2 Rancho Blanco(Jcksn Road) (1351) H. 63056 2017 - Purchasing (1100) I. 63068 2017 - Health & Human Services Dept. / PHHS (1293) J. 63071 2017 - Public Affairs (1100) K. 63033 2017 - Constable Precinct 4 (1284) 4. 2017 Interdepartmental transfers: A. 63143 TXDOT-Pct 4 10th St Ext (1315): Approval of 2017 interdepartmental transfer from TXDOT Pct 4-FM1925(Sharp Realignment) to TXDOT Pct 4-10th St Ext Project in the amount of $1,181,198.59 to fund Supplemental No.5 of Work Authorization No.2 of C-12-126-10-16 with L&G Engineering. 5. 2018 Intradepartmental Transfers: A. 63195 2018 - Co. Wide Adm (1100) B. 63158 2018 - Adult Detention Center (1100) C. 63179 2018 - Pct.4 Road Maint (1200) D. 63170 2018 - Pct.4 Sanitation (1100) E. 63096 2018 - Constable Precinct 4 (1100) F. 63098 2018 - Purchasing (1100) G. 63101 2018 - Constable Precinct 4 (1100) H. 63103 2018 - Constable Precinct 4 (1100) I. 63065 2018 - Pct 1 Sanitation (1100) J. 63090 2018 - Pct 1 Adm (1200) K. 63120 2018 - Pct 1 Adm (1200) L. 63091 2018 - Pct 2 Sanitation (1100) M. 63121 2018 - Pct 2 CRC Alamo (1100) N. 63125 2018 - CW Mech Shop (1200) O. 63138 2018-Constable Pct.2 (1100) P. 63147 2018 - Tax Office (1100) Q. 63089 2018 - Pct 1 Parks (1100) R. 63061 2018 - Human Resources (1100) S. 63099 2018 - Health & Human Services Dept. / Clinics (1100) T. 63063 2017 - Health & Human Services Dept. / PHHS (1293) U. 63009 2018 - Executive Office (1100) V. 62923 2018 - CC 7 (1100) W. 63017 2018 - Pct 2 Adm (1200) 6. 2018 Interdepartmental Transfers: A. 63190 2018 - Various Departments (1100): Approval of 2018 interdepartmental transfer from County Wide Adm. - Contingency to various departments in the amount of $178,889.28. C. 63174 Pct 2 Industrial Blvd(S. 15th St.-Mltry Hwy) Rd Prj(1200): Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Industrial Blvd(S. 15th St-Mltry Hwy) Rd Prj in the amount of $43,000.00 to fund project expenditures. D. 63131 Pct 2 Adm (1200): Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Adm in the amount of $10,000.00 to fund operating expenditures. E. 63092 Pct 2 CRC San Juan (1100): Approval of 2018 Interdepartmental transfer from Pct 2 CRC Alamo to Pct 2 CRC San Juan in the amount of $228.80 to fund expenditures for the year. 7. Planning Department: A. 63107 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) B. 63055 1. Reimbursement of Financial Guarantee a. Venetian Ranches Subdivision- Pct. 4 (B.I.C. Investments) (Alamo Road & Curry Road) Reimbursement request: 2,550.00 for installation of 3 OSSF’s b. Aria Ranches Subdivision- Pct. 4 (GR Inversiones, LLC) (Canton Road & Alamo Road) Reimbursement request: $6,000.00 for installation of 4 OSSF’s C. 63059 1. Reimbursement of Financial Guarantee a. Haddonfield Ph. 2 Subdivision- Pct. 4 (B.I.C. Investments) (Doolittle Road & Benito Ramirez Road) Reimbursement request: $1,000.00 for installation of 1 OSSF. D. 63046 1. Reimbursement of Financial Guarantee a. Palace Station Ph. 2 Subdivision- Pct. 4 (Garco, Ltd.) (Canton Road & Tower Road) Reimbursement request: $1,000.00 for installation of 1 OSSF E. 63038 1. Reimbursement of Financial Guarantee a. Los Venados Ph. V Subdivision- Pct.4 (Garco, Ltd.) (FM 186 & Hwy 281) Reimbursement request: $1,700.00 for installation of 2 OSSF’s b. Mirage Ranches Subdivision- Pct. 4 (BIC Development) (Val Verde Road & Curry Road) Reimbursement request: $9,000.00 for installation of 6 OSSF’s c. Vegas Tower Ranches Subdivision- Pct. 4 (Garco, Ltd.) (Trenton Road & Tower Road) Reimbursement request: $3,000.00 for installation of 2 OSSF’s 8. Executive Office: A. 63153 Approval of 457 plan hardship withdrawal requests for employee #072958, #122335 & #037028 9. Tax Refunds: A. 63095 Account Number Payer Amount H3100.99.001.0001.06 AARON'S INC $9,958.19 H3100.99.001.0001.06 AARON'S INC $13,873.36 L3835.99.000.000B.00 AARON'S INC $17,321.82 W4260.99.000.0003.17 AARON'S INC $13,656.66 W4260.99.000.0003.17 AARON'S INC $16,360.36 B. 63094 Account Number Payer Amount B2310.00.001.0011.00 Capital Title of Texas, LLC $4,278.36 T6010.01.000.0042.00 Corelogic Inc. $4,000.00 10. Membership Dues/Certifications: A. 63164 Tax Office: Requesting approval to pay 2018 membership dues: 1. International Association of Auto Theft Investigators (IAATI) in the amount of $80.00 for Cesar Solis ($40.00) and Marlen Trevino ($40.00) - (Req# 363752) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor B. 63135 Tax Office: Requesting approval to pay 2018 membership dues: 1. Texas School Assessors Association (TSAA) in the amount of $55.00 for Pablo (Paul) Villarreal, Jr - (Req# 363591) 2. Texas Association of Appraisal Districts (TAAD) in the amount of $150.00 for Eva Mireles - (Req# 363459) 3. Tax Assessor Collectors Association (TACA) in the amount of $285.00 for Eva Mireles ($40.00), Julio Espinosa ($40.00), Rudy Flores ($40.00), Edgar Jaramillo ($40.00), Melinda Mendoza ($40.00), and Pablo (Paul) Villarreal, Jr. ($85.00) - (Req# 363577) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor C. 63084 Planning Department: Request to renew three (3) 2018 TFMA/CFM membership dues for CFM members: TJ Arredondo, Jorge Garcia and Cynthia Perez. The membership dues are $90.00 each totaling $270.00 with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor with requisition 363324 and using NIGP Code 96348. D. 63072 Texas A&M AgriLife Extension Service: Requesting approval for payment of 2018 Membership Dues totaling $865.00 (with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor) as follows: 1. Epsilon Sigma Phi (ESP) 2018 Membership Dues for Ashley Gregory, County Extension Agent-Horticulture; Brad Cowan, County Extension Agent-Agriculture; Joanne Ureste, County Extension Agent-Family Resources totaling $195.00 2. Texas Association of Extension 4-H Agents (TAE4HA) 2018 Membership Dues for Brad Cowan, County Extension Agent-Agriculture; Joanne Ureste, County Extension Agent-Family Resources totaling $240.00 3. Texas Extension Association Family & Community Health 2018 Membership Dues for Joanne Ureste, County Extension Agent-Family Resources totaling $150.00 4. District 12 Texas County Agricultural Agents Association (TCAAA) 2018 Membership Dues for Brad Cowan, County Extension Agent-Agriculture; Ashley Gregory, County Extension Agent-Horticulture totaling $280.00 E. 63069 Constable Pct. 3 Requesting approval to pay membership dues to the Justices of the Peace and Constables Association in the total of $700.00, (Requisition #363069), with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. 11. Budget & Management: A. 63192 Colonia Streetlight Program (1100): Approval of 2018 interfund transfer from Pct 2 Rd Maint (1200) to Colonia Streetlight Program (1100) in the amount of $9,525.67 to fund AEP Contribution-In-Aid-of-Construction-Agreement. B. 63191 Pct 2 Rd Maint (1200): Approval of 2017 interfund transfer from Colonia Streetlight Program (1100) to Pct 2 Rd Maint (1200) in the amount of $9,525.67. 12. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 63123 Executive Office - Traffic Engineering: Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice Date Invoice # Amount PO # L&G Consulting Engineers, Inc. 1/02/18 11326664 $12,577.44 733569 B. 63086 Precinct 1: Requesting approval of payment to the Texas Commission on Environmental Quality (TCEQ) for an Air Emissions Fee, in the amount of $57.24, which includes payments from October through December 10, 2017. C. 63126 PCT 1 Requesting approval to pay invoice #11326656 in the amount of $137,738.80 for Mile 6 Project - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. D. 62876 Requesting approval of Application for Payment No. 1 in the amount of $127,792.68 to NM Contracting, LLC. for the, "Hidalgo County County Wide Service Shop Project", through Contract# C-17-027-07-25, and as certified for payment by project architect, The Warren Group Architects, Inc. E. 63119 Requesting approval of the following invoices (for processing and payment) as submitted by contracted/project engineer, L&G Consulting Engineers Inc.: Invoice No. Date Project Amount PO No. 11326661 1-2-18 La Homa ROW -WA #1 $5,400.00 671613 11326662 1-2-18 South Detention Basin Project $8,400.98 735730 11326668 1-2-18 FM 494 Shary Rd. WA #2 $22,800.00 758025 11326689 1-2-18 Libery Rd. Project WA #3 $33,048.00 735526 11326693 1-2-18 Veterans Blvd. WA #2 $99,067.65 763269 11326694 1-2-18 FM 676 (Mile 5) Project $10,242.22 745880 11326698 12-31-17 Veterans Blvd. WA #3 $60,690.00 772041 11326699 12-31-17 Mile 3 Project WA #4 $33,558.00 771660 11326700 12-31-17 FM 494 Shary Rd. WA #3 $15,708.00 772303 F. 63130 Approval of payment Application No. 13 in the amount of $60,507.48 submitted by L&G Construction, awarded contractor for Precinct 3 South Detention Basin Project, as certified for payment by project engineer, L&G Engineers, C-16-161-08-09. G. 63171 1.) Acceptance and approval of project invoice submitted by Halff Associates for project Sanitation Collection Facility & M Rd Building (P.O. 745734) invoice # 00006734 in the amount of $2,192.90. 2.) Acceptance and approval of project invoice submitted by Halff Associates for project Sanitation Collection Facility & M Rd Building (P.O. 745734) invoice # 00007807 in the amount of $2,467.50. H. 63167 1.) Acceptance and approval of project invoice submitted by B2Z Engineering for WA#5 Memorial Park Construction Phase Services (P.O. 767241) - Invoice # 40010 in the amount of $6,777.71. 2.) Acceptance and approval of project invoice submitted by B2Z Engineering for WA#1 Brewster Park (P.O. 771132) - Invoice #40011 in the amount of $1,326.50. 3.) Acceptance and approval of project invoice submitted by L&G Engineering for Traffic Study County Wide (P.O. 768203) - Invoice # 11326688 in the amount of $739.59. 4.) Acceptance and approval of project invoice submitted by L&G Engineering for Courthouse Square & Outfall (P.O. 750481) - Invoice # 11326690 in the amount of $52,269.14. 5.) Acceptance and approval of project invoice submitted by L&G Engineering for Mile 3 to Mile 5 (P.O. 736559) - Invoice # 11326696 in the amount of $4,677.50. I. 62967 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft agreement etc.) as attached hereto for: Hidalgo County Pct. 4 -"Garbage Collection at San Carlos Endowment Center", including the re-advertisement of project in the event No Bids are received and/or are rejected and project is still required. J. 62731 Requesting authority to exercise the Sixty (60) day grace period extension as provided in the current agreement to provide services for "Laboratory Services for Hidalgo County Health and Human Services", under the same rates, terms and conditions with Quest Diagnostics, effective, 01/30/18 and expires 03/30/18 or (upon completion of the procurement process, whichever comes first) and is most advantageous to Hidalgo county, subject to compliance with HB23 and/or HB1295 when and/or if applicable.
County Judge's Office: A. 63145 Requesting approval of revisions to the Hidalgo County Small Town Economic Development Grant Program Guidelines previously approved on 11/21/17
C. Pct. 4 1. 63184 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional services; B. Presentation of scoring grid (for ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional architectural services for (project specific) Design and Construction of the San Carlos Emergency Services Facility located in Precinct 4; ARCHITECTURAL FIRMS Firms Ortiz Architecture & Environment, LLC Alvarado Architect & Associate, Inc. The Warren Group Architects, Inc. Total Scores 95 96 98 Ranking SURVEYING FIRMS Firms D&A Doucet & Associates Hinojosa Engineering, Inc. R.O.W. Surveying Services Total Scores 93 96 99 Ranking ENGINEERING FIRMS (GEO TECH SERVICES) Firms Millennium Engineers Group, Inc. Yzaguirre Engineering Group Earth Co Total Scores 99 95 97 Ranking C. Authority for the Purchasing Department to negotiate a professional architectural, engineering ans surveying services agreements commencing with the No. 1 ranked firms selected by Commissioner's Court.
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 63102 Justice of the Peace Pct. 5 (1100): 1. Approval of the following personnel actions, effective upon Commissioner's Court approval: Action Dept./ Prg. Slot # Position Title Proposed Budgeted Salary Create 069-001 0002 Court Coordinator $45,923.00 Create 069-001 0003 Assistant Court Coordinator $36,455.00 Create 069-001 0004 Clerk III $26,796.00 Constable Pct. 5 (1100): 2. Approval of the following personnel actions, effective upon Commissioner's Court approval: Action Dept./ Prg. Slot # Position Title Proposed Budgeted Salary Create 295-001 0002 Chief Deputy Constable I $62,784.00 Create 295-001 0003 Deputy Constable $44,577.00 Create 295-001 0004 Administrative Assistant II $28,940.00 Constable Pct. 1 (1100): 3. Approval of the following personnel actions, effective upon Commissioner's Court approval: Action Dept./ Prg. Slot # Position Title Budgeted Salary Delete 291-001 0015 Deputy Constable Step I $44,577.00 4. Approval of transfers. C. 63122 Sheriff (1100): 1. Approval of the following personnel actions, effective next full pay period of 1/22/2018: Action Dept./ Prg. Slot # Position Title Proposed Budgeted Salary Create 280-001 0430 Deputy Sheriff $44,577.00 D. 63077 Tax Office (1100): 1. Approval of the following personnel actions, effective next full pay period of 1/22/2018: Action Dept./ Program Slot # Position Title Current Allowance Amount Proposed Allowance Amount Delete Auto Allowance 140-001 0169 Executive Assistant II $1,500.00 $0.00 Add Auto Allowance 140-001 0019 Executive Assistant II $0.00 $1,500.00 E. 63079 Health & Human Services - ZIKA HRSA/ZIKA CMM (1293): 1. Approval of the following personnel actions, effective upon Commissioner's Court approval: Action Dept./ Prg. Slot # Position Title Proposed Budgeted Salary Create 340-073 0001 Community Health Worker $13,398.00 340-074 $13,398.00 Total $26,796.00 Create 340-073 0002 Community Health Worker $13,398.00 340-074 $13,398.00 Total $26,796.00 Create 340-073 0003 Community Health Worker $13,398.00 340-074 $13,398.00 Total $26,796.00 Create 340-073 0004 Licensed Vocational Nurse II $22,961.50 340-074 $22,961.50 Total $45,923.00 Create 340-073 0005 Licensed Vocational Nurse II $22,961.50 340-074 $22,961.50 Total $45,923.00 Create 340-073 0006 Licensed Vocational Nurse II $22,961.50 340-074 $22,961.50 Total $45,923.00 Create 340-073 0007 Social Worker $22,961.50 340-074 $22,961.50 Total $45,923.00 F. 63168 93rd District Court (1100): 1. Approval of the following personnel actions, effective 1/01/2018: Action Dept./ Prg. Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Net Change Salary Adjustment 002-001 0003 Bailiff $43,359.00 $50,395.00 $7,036.00 Interpreter Pay Adjustment $4,000.00 $6,000.00 $2,000.00 Salary Increase 002-001 0004 Assistant Court Coordinator $41,816.00 $51,816.00 $10,000.00 G. 63178 398th District Court: 1. Approval of the following personnel actions, effective 1/01/2018: Action Dept./ Prg. Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Net Change Salary Increase 009-001 0003 Assistant Court Coordinator $55,000.00 $57,500.00 $2,500.00 H. 63180 139th District Court (1100): 1. Approval of the following personnel actions, effective 1/01/2018: Action Dept./ Prg. Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Net Change Salary Increase 003-001 0002 Court Coordinator $61,192.00 $63,500.00 $2,308.00 Salary Increase 003-001 0003 Bailiff $50,395.00 $55,000.00 $4,605.00 $6,000.00 $6,000.00 $0.00 Salary Increase 003-001 0004 Assistant Court Coordinator $59,028.00 $61,000.00 $1,972.00 I. 63154 Pct. 1 Rd. Maintenance (1200): 1. Approval to extend Temporary positions listed for 12 weeks beginning 01/01/2018 and ending 03/16/2018, as follows: Action Dept./ Prg. Slot # Position Title Proposed Budgeted Salary/ Hourly Rate Extend Temporary Full-Time position 121-005 T162 Maintenance III $9,298.00/yr. - $19.37/hr.
District Attorney's Office: A. 63067 DA's Title IV-E (1100): 1. Approval of the REVISED Title IV-E Grant Budget (Contract #23941008) for October 1, 2017 - September 30, 2018. 2. Approval for County Judge to sign the following documents: a. Budget
Constable Pct. #4: A. 63113 Constable Pct. 4 - TTBH (1285): 1. Requesting approval of amendment to the Interlocal Agreement between Tropical Texas Behavioral Health and County of Hidalgo by and through the Office of Constable Pct. 4. 2. Authorization to pay overtime reimbursable under the Interlocal Agreement terms and conditions. 3. Authorization for County Judge, as authorized official, to sign amendment to the Interlocal Agreement award and related documents. 4. Approval of Certification of Revenues by the County Auditor. 5. Approval of appropriation of funds.
Sheriff's Office: A. 63104 1. Authorization and approval of Memorandum of Understanding between the U.S. Immigration and Customs Enforcement (ICE), Enforcement and Removal Operations (ERO), San Antonio Field Office (SNA), Port Isabel Detention Center (PIDC) and the Hidalgo County Sheriff's Department with regards to certain emergency situations. 2. Authorization for County Sheriff to sign document.
Executive Office: A. Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 63148 1. Presentation by P,R & S, LLC of Hidalgo County's Master Plan. 2. Discussion, consideration and approval of Hidalgo County's Parks, Recreation and Open Space Master Plan. C. 63037 Introduction/approval of new officers for the Hidalgo County Library System for 2018-2020 as follows: President - Kathleen Horan from the McAllen Public Library Vice-President - Yenni Espinoza from the Penitas Library Secretary - Mayra Rocha from the Speer Memorial Library in Mission D. 63045 Tropical Texas Behavioral Health (1100): 1. Approval of payment to Tropical Texas Behavioral Health for FY 2018 county allocation of required local match in the amount of $939,409.00 for DSHS Contract #537-18-0127-00036-A01 in accordance with Texas Health & Safety Code Section 534.066 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor. 2. Approval of payment to Tropical Texas Behavioral Health for FY 2018 county allocation match in the amount of $248,109.00 for psychiatric emergency crisis services - DSHS Contract #537-18-0127-00036-A06 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor. TOTAL PAYMENT AMOUNT $1,187,518.00 E. 63047 Approval of Field Agreement among USDA, Animal and Plant Health Inspection Service, Wildlife Services and Texas AgriLife Extension Service-Wildlife Services and Texas Wildlife Damage Management Association, Inc. and Hidalgo County F. 63005 Approval of 2018 Museum Funding Agreement between County of Hidalgo and the Donna Hooks Fletcher Museum in the amount of $10,000.00 G. 63006 Approval of 2018 Museum Funding Agreement between County of Hidalgo and the Mission Historical Museum in the amount of $10,000.00
Urban County: A. 63076 1. Urban County Program (UCP) is requesting Commissioner’s Court consideration and approval to appoint the UCP Executive Director as the Civil Rights Officer to ensure compliance for the following: Nondiscrimination requirements contained in the Department of Housing and Urban Development (HUD) and Texas Department of Agriculture (TDA) regulations implementing Section 504, Equal Opportunity and Fair Housing Officer(s) for the 2016 Colonia Economically Distressed Areas Program Fund (CEDAP) TDA Contract No. 7127005 2. Urban County Program (UCP) is requesting Commissioner’s Court consideration and approval to appoint the UCP Executive Director as the Labor Standards Officer to ensure compliance for the following: The Texas Department of Agriculture (TDA) regulations implementing Davis-Bacon Labor Standards for the 2016 Colonia Economically Distressed Areas Program Fund (CEDAP) TDA Contract No. 7127005 B. 63080 Requesting approval to cancel the application of Pablo & Margarita Gonzalez at the request of homeowner. Commissioner’s Court approved applicant for assistance on November 21, 2017 (Agenda item #42761). C. 63085 Requesting approval of a program amendment for the City of La Villa FY’s 27, 28 & 29 (2014, 2015 & 2016) work plans. The amendment will modify the current scope of work from a 200,000 gallon to a 100,000 gallon elevated water storage tank. D. 63075 1.) Urban County Program is requesting County Commissioner’s Court approval of the Texas Department of Agriculture (TDA) templates for the following Civil Rights requirements for the 2016 Colonia Economically Distressed Areas Program Fund (CEDAP) TDA Contract No. 7217005: A.) Section 3 Policy (A1002); B.) Excessive Force Policy (A1003); C.) Section 504 Policy Against Discrimination based on Handicap and Grievance Procedures (A1004); D.) Fair Housing Policy (A1015), and E.) Code of Conduct (TDA Template). 2.) Consideration and approval of Resolution regarding Civil Rights for the 2016 Colonia Economically Distressed Areas Program Fund (CEDAP) TDA Contract No. 7127005. 3.) Consideration and approval to authorize the County Judge to sign any and all contractual documents associated with the aforementioned policies/procedures/resolution as required by the Texas Department of Agriculture. E. 63070 "Subject to: HB 1295 Compliance.” Requesting authority to purchase furniture (shelving) through Hidalgo County's membership/participation with Harris County Department of Education (HCDE) Choice Partners awarded vendor, Library Interiors of Texas (contract # 14/022CG-07). The amount of purchase is $12,648.12 (quote attached) funded thru UCP FY 30 (2017) Public Service (General) Library funds. F. 63064 “Subject to: HB 1295 Compliance.” Requesting approval of Supplemental Agreement No. 1 (Article 3) of the current contract with Cruz-Hogan Consultants, Inc., for engineering services for the City of Weslaco - 2016 Waterline Improvements Phase 2, to reflect an extension of one (1) year term under the same rate, terms, and conditions. G. 63053 The Urban County Program is requesting approval of a budget & program amendment for the City of Peñitas. The proposed amendment is for the Fiscal Years 25, 26, 28 & 29 (2012, 2013, 2015 & 2016) Work Plans.
Health & Human Services Department: A. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures B. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Community Service Agency: A. 63082 Discussion, consideration, and action to approve the Community Service Block Grant (CBSG) contract #61180002861 in the amount of $309,856.00 with the Texas Department of Housing and Community Affairs for the program year 2018 with authorization for Jaime Longoria to sign any and all pertinent documents. B. 63081 Discussion, consideration, and action to approve the Comprehensive Energy Assistance Program (CEAP) contract #58180002784 in the amount of $4,042,073.00 with the Texas Department of Housing and Community Affairs for program year 2018 with authorization for Jaime Longoria to electronically sign any and all pertinent documents.
Elections Administration: A. Discussion, consideration and action but not limited to Election updates.
Precinct #1 - Comm. Fuentes: A. 63100 Appointment of board member to the Hidalgo County Regional Mobility Authority Board of Directors B. 63136 Requesting approval to accept the counteroffer to purchase a tract of land known as Parcel 26 associated with the Mile 6W Road Improvements Project (CSJ# 0921-02-356)
Precinct #2 - Comm. Cantu: A. 63162 Appointment of member to the Regional Mobility Authority (RMA) Board by Commissioner Pct. 2 effective 2/1/18. B. 63155 Requesting approval to accept counter offer to purchase a tract of land known as Parcel 1 and 4 for the Pct 2 Rancho Blanco Road Extension Project. C. 63160 Requesting approval to accept counter offer to purchase a tract of land known as Parcel 3 for the Pct 2 Rancho Blanco Road Extension Project.
Precinct #4 - Comm. Palacios: A. 63169 1. Discussion, consideration and action authorizing the submittal of a grant application to the LRGVDC for the Regional Solid Waste Grant Program FY2018-2019. 2. Approval of a Resolution supporting the Regional Solid Waste Grant Application. B. 63163 Requesting approval of the following items for RGV Asphalt for the Pct. 4- Road Improvements to Sunflower Road Project, as submitted and recommended by project engineer, Julio Cerda, PE- South Texas Infrastructure Group for contract # C-17-128-06-27: 1. Application for Payment No. 4 in the amount of $24,161.34 2. Application for Retainage release in the amount of $8,987.68 3. Acceptance of Certificate of Construction Completion, reflecting the date of December 19, 2017. C. 63146 1. Requesting approval of Supplemental Agreement No. 1 to Professional Engineering Services Agreement#C-12-126-10-16 with L&G Consulting Engineering, Inc. for the purposes of [to include the 2017 contract rates as allowed and stated under Article 5 Compensation and Fees & Section 5.2 , Special Services] for "Job Specific" Project:"10th Street Extension (from SH 107 to FM 1925) located within Hidalgo County Precinct No. 4, subject to compliance with HB23 and/or HB1295 [when and/or if applicable]. 2. Requesting approval of Supplemental Agreement No. 5 to Work Authorization No. 2 in connection to Professional Services Agreement# C-12-126-10-16 with L&G Consulting Engineering, Inc. for the purposes of [amending “Exhibit B-Services to be provided by the Engineer, Exhibit C-Work Schedule, Exhibit D-1-Project Estimated Fee Schedule] for Project:10th Street Expansion” located within Hidalgo County Precinct No. 4, subject to compliance with HB23 and/or HB1295 [when and/or if applicable].
Budget & Management: A. 63189 2018 Budget Process: 1. Designate the Budget Officer, subject to conditions and directions provided by Commissioners' Court, to transfer amounts from certain budgeted items to other budgeted items as per Texas Local Government Code Section 111.070C(2). 2. Designate the General Fund, Special Revenue Funds, and Enterprise Funds as the salary fund for their respective accounts as per Texas Local Government Code Section 154.042. B. Budget Appropriations: 1. 63172 Jail (1100): Approval of 2017 appropriation of new source General Fund revenues into Jail - Room & Board in the amount of $311,293.37, as previously certified by the County Auditor on September 5, 2017. 2. 63152 BCAP Requesting approval to Appropriate $813,509.13 into 3rd Call Border Colonia (Fund 1312) for the following precincts in relation to Round III Colonia Projects. Pct. 1 Round III $494,914.13, Pct. 3 Round III $159,135.00, Pct. 4 $159,460.00 Total $813,509.13. 3. 63040 Sheriff Investigation HB65 (1227): Approval of 2018 appropriation of funds into Sheriff Investigation HB65 in the amount of $186,252.45 to fund salaries related expenditures for 2018 budgeted positions.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 63051 Acceptance and approval of a rebate check from Staples (BuyBoard Annual Rebate ) in the amount of $ 26,485.15 for the fiscal year of 2016-2017 B. Pct. 1 1. 63111 Approval to acceptance the following assets as a donation from The City of Weslaco to HC Precinct 1: Compactor CAT Model PS-130 valued at $6,000.00 2008 Sealer Crafco Inc Model SS125DC S/N 1C9SV122581418142 valued at $18,000.00 2. 63151 PCT 1 TXDOT M6W (1315) A. Requesting approval of Interlocal Cooperation Agreement between The City of Weslaco, Texas and Hidalgo County, Texas concerning Phase III Improvements to Mile 6 West Road from Mile 9 North to Mile 11 North [Phase III shall include Design of Intersection Improvements and Drainage Outfalls as well as required Right-of-Way Acquisition/ Compensable Utility Services and Construction Management Services including but not limited to Construction Inspection/ Construction Material Testing]; B. In accordance with Texas Government Code §791.014, Hidalgo County, Texas, acting by and through the Hidalgo County Commissioners Court, has been advised of a proposed project of a desire to widen and reconstruct Mile 6 West between Mile 9 and Mile 11 through a Phase II Inter-local Cooperation Agreement to be entered into with the City of Weslaco, Texas, and Hidalgo County. 3. 63048 Approval to process for payment three claims for Matheson Tri-Gas, Inc.- invoices #16063446, 16234997, 16418142 in the sum of $248.40. These invoices are not able to be processed using purchase order 755778, because contact #E-16-205-04-26 expired 08/27/17, and it was not renewed. 2. 63159 Approval of the following items for Couric Enterprises LLC dba Foremost Construction for the Pct. 4 San Carlos Community Resource Center project P.O. 703489, as submitted and recommended by project architect, Mata-Garcia Architects LLC for contract # C-13-072A-11-19 including, but not limited to: A. Application for Payment 11 in the amount of $59,565.00; B. Application for Payment 12 Release of Retainage in the the amount of $69,199.50. D. Colonia Access Program Pct. 3 1. 63150 BCAP/Pct. 3 Requesting Acceptance and Approval of Application for Payment No. 3 (Retainage Release) in the amount of $21,953.22 submitted by Castle Enterprises awarded contractor for Pct. 3 El Paraiso Sub. as certified by project engineer Javier Hinojosa Engineering under Contract# C-CAP-17-124-05-16. A. Certificate of Construction Completion as submitted and recommended by Project Engineer, Javier Engineering. B. Application for Payment No. 3 (Retainage Release) in the amount of $21,953.22 2. 63149 BCAP/Pct. 3 Requesting acceptance and approval for Application for Pmt. #2 in the amount of $76,012.34 submitted by Castle Enterprises LLC., awarded contractor for Pct. 3 El Paraiso Sub. as certified by project engineer Javier Hinojosa Engineering under Contract# C-CAP-17-124-05-16. A. Certificate of Substantial Completion as submitted and recommended by project engineer, Javier Hinojosa Engineering . B. Application for Payment No. 2 (Final) in the amount of $76,012.34 E. Sheriff's Office 1. 63078 Presentation of the scoring/evaluation grid (from designated grading committee) for the purpose of Commissioner's Court to declare/rank the sole submitted response received as "Qualified" in order to proceed to the next phase of the procurement process- authority to negotiate in connection with the "Request for Proposals for Hidalgo County Sheriff's Office-Data Transmission Services" RFP: 2017-262.
Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 63116 C-5528-17-C; Anthony Hernandez v Hidalgo County and Benito Salinas D. 63118 Cause No. C-5342-17-C; City of Donna v County of Hidalgo E. 63106 Claim of Antonio Gallegos
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
23. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 63116 C-5528-17-C; Anthony Hernandez v Hidalgo County and Benito Salinas D. 63118 Cause No. C-5342-17-C; City of Donna v County of Hidalgo E. 63106 Claim of Antonio Gallegos 26. Adjourn