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| 1. |
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Roll Call |
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| 2. |
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Pledge of Allegiance |
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| 3. |
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Prayer |
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| 4. |
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Approval of Consent Agenda |
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| 5. |
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County Judge's Office: |
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A. |
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63145
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Requesting approval of revisions to the Hidalgo County Small Town Economic Development Grant Program Guidelines previously approved on 11/21/17 |
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| 6. |
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District Attorney's Office: |
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A. |
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63067
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DA's Title IV-E (1100):
1. Approval of the REVISED Title IV-E Grant Budget (Contract #23941008) for October 1, 2017 - September 30, 2018.
2. Approval for County Judge to sign the following documents:
a. Budget |
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| 7. |
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Constable Pct. #4: |
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A. |
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63113
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Constable Pct. 4 - TTBH (1285):
1. Requesting approval of amendment to the Interlocal Agreement between Tropical Texas Behavioral Health and County of Hidalgo by and through the Office of Constable Pct. 4.
2. Authorization to pay overtime reimbursable under the Interlocal Agreement terms and conditions.
3. Authorization for County Judge, as authorized official, to sign amendment to the Interlocal Agreement award and related documents.
4. Approval of Certification of Revenues by the County Auditor.
5. Approval of appropriation of funds. |
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| 8. |
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Sheriff's Office: |
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A. |
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63104
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1. Authorization and approval of Memorandum of Understanding between the U.S. Immigration and Customs Enforcement (ICE), Enforcement and Removal Operations (ERO), San Antonio Field Office (SNA), Port Isabel Detention Center (PIDC) and the Hidalgo County Sheriff's Department with regards to certain emergency situations.
2. Authorization for County Sheriff to sign document. |
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| 9. |
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Executive Office: |
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A. |
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Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting |
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B. |
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63148
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1. Presentation by P,R & S, LLC of Hidalgo County's Master Plan.
2. Discussion, consideration and approval of Hidalgo County's Parks, Recreation and Open Space Master Plan. |
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C. |
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63037
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Introduction/approval of new officers for the Hidalgo County Library System for 2018-2020 as follows:
President - Kathleen Horan from the McAllen Public Library
Vice-President - Yenni Espinoza from the Penitas Library
Secretary - Mayra Rocha from the Speer Memorial Library in Mission |
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D. |
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63045
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Tropical Texas Behavioral Health (1100):
1. Approval of payment to Tropical Texas Behavioral Health for FY 2018 county allocation of required local match in the amount of $939,409.00 for DSHS Contract #537-18-0127-00036-A01 in accordance with Texas Health & Safety Code Section 534.066 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
2. Approval of payment to Tropical Texas Behavioral Health for FY 2018 county allocation match in the amount of $248,109.00 for psychiatric emergency crisis services - DSHS Contract #537-18-0127-00036-A06 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
TOTAL PAYMENT AMOUNT $1,187,518.00
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E. |
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63047
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Approval of Field Agreement among USDA, Animal and Plant Health Inspection Service, Wildlife Services and Texas AgriLife Extension Service-Wildlife Services and Texas Wildlife Damage Management Association, Inc. and Hidalgo County
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F. |
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63005
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Approval of 2018 Museum Funding Agreement between County of Hidalgo and the Donna Hooks Fletcher Museum in the amount of $10,000.00 |
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G. |
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63006
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Approval of 2018 Museum Funding Agreement between County of Hidalgo and the Mission Historical Museum in the amount of $10,000.00
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| 10. |
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Human Resources: |
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A. |
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Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed |
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B. |
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63102
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Justice of the Peace Pct. 5 (1100):
1. Approval of the following personnel actions, effective upon Commissioner's Court approval:
| Action |
Dept./ Prg. |
Slot # |
Position Title |
Proposed Budgeted Salary |
| Create |
069-001 |
0002 |
Court Coordinator |
$45,923.00 |
| Create |
069-001 |
0003 |
Assistant Court Coordinator |
$36,455.00 |
| Create |
069-001 |
0004 |
Clerk III |
$26,796.00 |
Constable Pct. 5 (1100):
2. Approval of the following personnel actions, effective upon Commissioner's Court approval:
| Action |
Dept./ Prg. |
Slot # |
Position Title |
Proposed Budgeted Salary |
| Create |
295-001 |
0002 |
Chief Deputy Constable I |
$62,784.00 |
| Create |
295-001 |
0003 |
Deputy Constable |
$44,577.00 |
| Create |
295-001 |
0004 |
Administrative Assistant II |
$28,940.00 |
Constable Pct. 1 (1100):
3. Approval of the following personnel actions, effective upon Commissioner's Court approval:
| Action |
Dept./ Prg. |
Slot # |
Position Title |
Budgeted Salary |
| Delete |
291-001 |
0015 |
Deputy Constable Step I |
$44,577.00 |
4. Approval of transfers. |
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C. |
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63122
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Sheriff (1100):
1. Approval of the following personnel actions, effective next full pay period of 1/22/2018:
| Action |
Dept./ Prg. |
Slot # |
Position Title |
Proposed Budgeted
Salary |
| Create |
280-001 |
0430 |
Deputy Sheriff |
$44,577.00 |
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D. |
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63077
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Tax Office (1100):
1. Approval of the following personnel actions, effective next full pay period of 1/22/2018:
| Action |
Dept./ Program |
Slot # |
Position Title |
Current Allowance Amount |
Proposed Allowance Amount |
| Delete Auto Allowance |
140-001 |
0169 |
Executive Assistant II |
$1,500.00 |
$0.00 |
| Add Auto Allowance |
140-001 |
0019 |
Executive Assistant II |
$0.00 |
$1,500.00 |
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E. |
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63079
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Health & Human Services - ZIKA HRSA/ZIKA CMM (1293):
1. Approval of the following personnel actions, effective upon Commissioner's Court approval:
| Action |
Dept./ Prg. |
Slot # |
Position Title |
Proposed Budgeted Salary |
| Create |
340-073 |
0001 |
Community Health Worker |
$13,398.00 |
| 340-074 |
$13,398.00 |
| Total |
$26,796.00 |
| Create |
340-073 |
0002 |
Community Health Worker |
$13,398.00 |
| 340-074 |
$13,398.00 |
| Total |
$26,796.00 |
| Create |
340-073 |
0003 |
Community Health Worker |
$13,398.00 |
| 340-074 |
$13,398.00 |
| Total |
$26,796.00 |
| Create |
340-073 |
0004 |
Licensed Vocational Nurse II |
$22,961.50 |
| 340-074 |
$22,961.50 |
| Total |
$45,923.00 |
| Create |
340-073 |
0005 |
Licensed Vocational Nurse II |
$22,961.50 |
| 340-074 |
$22,961.50 |
| Total |
$45,923.00 |
| Create |
340-073 |
0006 |
Licensed Vocational Nurse II |
$22,961.50 |
| 340-074 |
$22,961.50 |
| Total |
$45,923.00 |
| Create |
340-073 |
0007 |
Social Worker |
$22,961.50 |
| 340-074 |
$22,961.50 |
| Total |
$45,923.00 |
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F. |
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63168
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93rd District Court (1100):
1. Approval of the following personnel actions, effective 1/01/2018:
| Action |
Dept./ Prg. |
Slot # |
Position Title |
Current Budgeted Salary |
Proposed Budgeted Salary |
Net Change |
| Salary Adjustment |
002-001 |
0003 |
Bailiff |
$43,359.00 |
$50,395.00 |
$7,036.00 |
| Interpreter Pay Adjustment |
$4,000.00 |
$6,000.00 |
$2,000.00 |
| Salary Increase |
002-001 |
0004 |
Assistant Court Coordinator |
$41,816.00 |
$51,816.00 |
$10,000.00 |
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G. |
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63178
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398th District Court:
1. Approval of the following personnel actions, effective 1/01/2018:
| Action |
Dept./ Prg. |
Slot # |
Position Title |
Current Budgeted Salary |
Proposed Budgeted Salary |
Net Change |
| Salary Increase |
009-001 |
0003 |
Assistant Court Coordinator |
$55,000.00 |
$57,500.00 |
$2,500.00 |
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H. |
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63180
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139th District Court (1100):
1. Approval of the following personnel actions, effective 1/01/2018:
| Action |
Dept./ Prg. |
Slot # |
Position Title |
Current Budgeted Salary |
Proposed Budgeted Salary |
Net Change |
| Salary Increase |
003-001 |
0002 |
Court Coordinator |
$61,192.00 |
$63,500.00 |
$2,308.00 |
| Salary Increase |
003-001 |
0003 |
Bailiff |
$50,395.00 |
$55,000.00 |
$4,605.00 |
| $6,000.00 |
$6,000.00 |
$0.00 |
| Salary Increase |
003-001 |
0004 |
Assistant Court Coordinator |
$59,028.00 |
$61,000.00 |
$1,972.00 |
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I. |
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63154
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Pct. 1 Rd. Maintenance (1200):
1. Approval to extend Temporary positions listed for 12 weeks beginning 01/01/2018 and ending 03/16/2018, as follows:
| Action |
Dept./ Prg. |
Slot # |
Position Title |
Proposed
Budgeted Salary/
Hourly Rate |
| Extend Temporary Full-Time position |
121-005 |
T162 |
Maintenance III |
$9,298.00/yr. - $19.37/hr. |
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| 11. |
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Urban County: |
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A. |
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63076
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1. Urban County Program (UCP) is requesting Commissioner’s Court consideration and approval to appoint the UCP Executive Director as the Civil Rights Officer to ensure compliance for the following:
- Nondiscrimination requirements contained in the Department of Housing and Urban Development (HUD) and Texas Department of Agriculture (TDA) regulations implementing Section 504, Equal Opportunity and Fair Housing Officer(s) for the 2016 Colonia Economically Distressed Areas Program Fund (CEDAP) TDA Contract No. 7127005
2. Urban County Program (UCP) is requesting Commissioner’s Court consideration and approval to appoint the UCP Executive Director as the Labor Standards Officer to ensure compliance for the following:
- The Texas Department of Agriculture (TDA) regulations implementing Davis-Bacon Labor Standards for the 2016 Colonia Economically Distressed Areas Program Fund (CEDAP) TDA Contract No. 7127005
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B. |
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63080
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Requesting approval to cancel the application of Pablo & Margarita Gonzalez at the request of homeowner. Commissioner’s Court approved applicant for assistance on November 21, 2017 (Agenda item #42761). |
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C. |
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63085
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Requesting approval of a program amendment for the City of La Villa FY’s 27, 28 & 29 (2014, 2015 & 2016) work plans. The amendment will modify the current scope of work from a 200,000 gallon to a 100,000 gallon elevated water storage tank. |
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D. |
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63075
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1.) Urban County Program is requesting County Commissioner’s Court approval of the Texas Department of Agriculture (TDA) templates for the following Civil Rights requirements for the 2016 Colonia Economically Distressed Areas Program Fund (CEDAP) TDA Contract No. 7217005:
A.) Section 3 Policy (A1002);
B.) Excessive Force Policy (A1003);
C.) Section 504 Policy Against Discrimination based on Handicap and Grievance Procedures (A1004);
D.) Fair Housing Policy (A1015), and
E.) Code of Conduct (TDA Template).
2.) Consideration and approval of Resolution regarding Civil Rights for the 2016 Colonia Economically Distressed Areas Program Fund (CEDAP) TDA Contract No. 7127005.
3.) Consideration and approval to authorize the County Judge to sign any and all contractual documents associated with the aforementioned policies/procedures/resolution as required by the Texas Department of Agriculture.
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E. |
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63070
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"Subject to: HB 1295 Compliance.” Requesting authority to purchase furniture (shelving) through Hidalgo County's membership/participation with Harris County Department of Education (HCDE) Choice Partners awarded vendor, Library Interiors of Texas (contract # 14/022CG-07). The amount of purchase is $12,648.12 (quote attached) funded thru UCP FY 30 (2017) Public Service (General) Library funds. |
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F. |
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63064
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“Subject to: HB 1295 Compliance.” Requesting approval of Supplemental Agreement No. 1 (Article 3) of the current contract with Cruz-Hogan Consultants, Inc., for engineering services for the City of Weslaco - 2016 Waterline Improvements Phase 2, to reflect an extension of one (1) year term under the same rate, terms, and conditions. |
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G. |
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63053
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The Urban County Program is requesting approval of a budget & program amendment for the City of Peñitas. The proposed amendment is for the Fiscal Years 25, 26, 28 & 29 (2012, 2013, 2015 & 2016) Work Plans. |
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| 12. |
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Health & Human Services Department: |
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A. |
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Health Care Funding District: |
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1. |
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Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures |
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B. |
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Indigent Health Care Program: |
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1. |
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Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures |
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| 13. |
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Community Service Agency: |
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A. |
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63082
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Discussion, consideration, and action to approve the Community Service Block Grant (CBSG) contract #61180002861 in the amount of $309,856.00 with the Texas Department of Housing and Community Affairs for the program year 2018 with authorization for Jaime Longoria to sign any and all pertinent documents. |
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B. |
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63081
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Discussion, consideration, and action to approve the Comprehensive Energy Assistance Program (CEAP) contract #58180002784 in the amount of $4,042,073.00 with the Texas Department of Housing and Community Affairs for program year 2018 with authorization for Jaime Longoria to electronically sign any and all pertinent documents. |
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| 14. |
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Elections Administration: |
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A. |
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Discussion, consideration and action but not limited to Election updates. |
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| 15. |
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Precinct #1 - Comm. Fuentes: |
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A. |
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63100
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Appointment of board member to the Hidalgo County Regional Mobility Authority Board of Directors |
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B. |
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63136
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Requesting approval to accept the counteroffer to purchase a tract of land known as Parcel 26 associated with the Mile 6W Road Improvements Project (CSJ# 0921-02-356) |
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| 16. |
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Precinct #2 - Comm. Cantu: |
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A. |
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63162
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Appointment of member to the Regional Mobility Authority (RMA) Board by Commissioner Pct. 2 effective 2/1/18. |
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B. |
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63155
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Requesting approval to accept counter offer to purchase a tract of land known as Parcel 1 and 4 for the Pct 2 Rancho Blanco Road Extension Project. |
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C. |
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63160
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Requesting approval to accept counter offer to purchase a tract of land known as Parcel 3 for the Pct 2 Rancho Blanco Road Extension Project. |
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| 17. |
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Precinct #4 - Comm. Palacios: |
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A. |
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63169
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1. Discussion, consideration and action authorizing the submittal of a grant application to the LRGVDC for the Regional Solid Waste Grant Program FY2018-2019.
2. Approval of a Resolution supporting the Regional Solid Waste Grant Application. |
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B. |
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63163
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Requesting approval of the following items for RGV Asphalt for the Pct. 4- Road Improvements to Sunflower Road Project, as submitted and recommended by project engineer, Julio Cerda, PE- South Texas Infrastructure Group for contract # C-17-128-06-27:
1. Application for Payment No. 4 in the amount of $24,161.34
2. Application for Retainage release in the amount of $8,987.68
3. Acceptance of Certificate of Construction Completion, reflecting the date of December 19, 2017. |
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C. |
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63146
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1. Requesting approval of Supplemental Agreement No. 1 to Professional Engineering Services Agreement#C-12-126-10-16 with L&G Consulting Engineering, Inc. for the purposes of [to include the 2017 contract rates as allowed and stated under Article 5 Compensation and Fees & Section 5.2 , Special Services] for "Job Specific" Project:"10th Street Extension (from SH 107 to FM 1925) located within Hidalgo County Precinct No. 4, subject to compliance with HB23 and/or HB1295 [when and/or if applicable].
2. Requesting approval of Supplemental Agreement No. 5 to Work Authorization No. 2 in connection to Professional Services Agreement# C-12-126-10-16 with L&G Consulting Engineering, Inc. for the purposes of [amending “Exhibit B-Services to be provided by the Engineer, Exhibit C-Work Schedule, Exhibit D-1-Project Estimated Fee Schedule] for Project:10th Street Expansion” located within Hidalgo County Precinct No. 4, subject to compliance with HB23 and/or HB1295 [when and/or if applicable].
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| 18. |
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Budget & Management: |
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A. |
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63189
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2018 Budget Process:
1. Designate the Budget Officer, subject to conditions and directions provided by Commissioners' Court, to transfer amounts from certain budgeted items to other budgeted items as per Texas Local Government Code Section 111.070C(2).
2. Designate the General Fund, Special Revenue Funds, and Enterprise Funds as the salary fund for their respective accounts as per Texas Local Government Code Section 154.042. |
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B. |
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Budget Appropriations: |
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1. |
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63172
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Jail (1100):
Approval of 2017 appropriation of new source General Fund revenues into Jail - Room & Board in the amount of $311,293.37, as previously certified by the County Auditor on September 5, 2017. |
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2. |
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63152
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BCAP
Requesting approval to Appropriate $813,509.13 into 3rd Call Border Colonia (Fund 1312) for the following precincts in relation to Round III Colonia Projects. Pct. 1 Round III $494,914.13, Pct. 3 Round III $159,135.00, Pct. 4 $159,460.00 Total $813,509.13. |
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3. |
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63040
|
Sheriff Investigation HB65 (1227):
Approval of 2018 appropriation of funds into Sheriff Investigation HB65 in the amount of $186,252.45 to fund salaries related expenditures for 2018 budgeted positions. |
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| 19. |
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Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
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A. |
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Hidalgo County |
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1. |
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63051
|
Acceptance and approval of a rebate check from Staples (BuyBoard Annual Rebate ) in the amount of $ 26,485.15 for the fiscal year of 2016-2017 |
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B. |
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Pct. 1 |
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1. |
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63111
|
Approval to acceptance the following assets as a donation from The City of Weslaco to HC Precinct 1:
- Compactor CAT Model PS-130 valued at $6,000.00
- 2008 Sealer Crafco Inc Model SS125DC S/N 1C9SV122581418142 valued at $18,000.00
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2. |
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63151
|
PCT 1 TXDOT M6W (1315)
A. Requesting approval of Interlocal Cooperation Agreement between The City of Weslaco, Texas and Hidalgo County, Texas concerning Phase III Improvements to Mile 6 West Road from Mile 9 North to Mile 11 North [Phase III shall include Design of Intersection Improvements and Drainage Outfalls as well as required Right-of-Way Acquisition/ Compensable Utility Services and Construction Management Services including but not limited to Construction Inspection/ Construction Material Testing];
B. In accordance with Texas Government Code §791.014, Hidalgo County, Texas, acting by and through the Hidalgo County Commissioners Court, has been advised of a proposed project of a desire to widen and reconstruct Mile 6 West between Mile 9 and Mile 11 through a Phase II Inter-local Cooperation Agreement to be entered into with the City of Weslaco, Texas, and Hidalgo County.
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3. |
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63048
|
Approval to process for payment three claims for Matheson Tri-Gas, Inc.- invoices #16063446, 16234997, 16418142 in the sum of $248.40. These invoices are not able to be processed using purchase order 755778, because contact #E-16-205-04-26 expired 08/27/17, and it was not renewed. |
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C. |
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Pct. 4 |
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1. |
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63184
|
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional services;
B. Presentation of scoring grid (for ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional architectural services for (project specific) Design and Construction of the San Carlos Emergency Services Facility located in Precinct 4;
ARCHITECTURAL FIRMS
| Firms |
Ortiz Architecture & Environment, LLC |
Alvarado Architect & Associate, Inc. |
The Warren Group Architects, Inc. |
| Total Scores |
95 |
96 |
98 |
| Ranking |
|
|
|
SURVEYING FIRMS
| Firms |
D&A Doucet & Associates |
Hinojosa Engineering, Inc. |
R.O.W. Surveying Services |
| Total Scores |
93 |
96 |
99 |
| Ranking |
|
|
|
ENGINEERING FIRMS (GEO TECH SERVICES)
| Firms |
Millennium Engineers Group, Inc. |
Yzaguirre Engineering Group |
Earth Co |
| Total Scores |
99 |
95 |
97 |
| Ranking |
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C. Authority for the Purchasing Department to negotiate a professional architectural, engineering ans surveying services agreements commencing with the No. 1 ranked firms selected by Commissioner's Court. |
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2. |
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63159
|
Approval of the following items for Couric Enterprises LLC dba Foremost Construction for the Pct. 4 San Carlos Community Resource Center project P.O. 703489, as submitted and recommended by project architect, Mata-Garcia Architects LLC for contract # C-13-072A-11-19 including, but not limited to:
A. Application for Payment 11 in the amount of $59,565.00;
B. Application for Payment 12 Release of Retainage in the the amount of $69,199.50.
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D. |
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|
|
Colonia Access Program Pct. 3 |
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1. |
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63150
|
BCAP/Pct. 3
Requesting Acceptance and Approval of Application for Payment No. 3 (Retainage Release) in the amount of $21,953.22 submitted by Castle Enterprises awarded contractor for Pct. 3 El Paraiso Sub. as certified by project engineer Javier Hinojosa Engineering under Contract# C-CAP-17-124-05-16.
A. Certificate of Construction Completion as submitted and recommended by Project Engineer, Javier Engineering.
B. Application for Payment No. 3 (Retainage Release) in the amount of $21,953.22 |
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2. |
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63149
|
BCAP/Pct. 3
Requesting acceptance and approval for Application for Pmt. #2 in the amount of $76,012.34 submitted by Castle Enterprises LLC., awarded contractor for Pct. 3 El Paraiso Sub. as certified by project engineer Javier Hinojosa Engineering under Contract# C-CAP-17-124-05-16.
A. Certificate of Substantial Completion as submitted and recommended by project engineer, Javier Hinojosa Engineering .
B. Application for Payment No. 2 (Final) in the amount of $76,012.34 |
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E. |
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Sheriff's Office |
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1. |
|
63078
|
Presentation of the scoring/evaluation grid (from designated grading committee) for the purpose of Commissioner's Court to declare/rank the sole submitted response received as "Qualified" in order to proceed to the next phase of the procurement process- authority to negotiate in connection with the "Request for Proposals for Hidalgo County Sheriff's Office-Data Transmission Services" RFP: 2017-262.
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| 20. |
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Open Forum |
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| 21. |
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Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: |
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A. |
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Real Estate Acquisition |
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B. |
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Pending and/or potential litigation |
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C. |
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63115
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C-5528-17-C; Anthony Hernandez v Hidalgo County and Benito Salinas |
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D. |
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63117
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Cause No. C-5342-17-C; City of Donna v County of Hidalgo |
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E. |
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63105
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Claim of Antonio Gallegos |
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| 22. |
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A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
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| 23. |
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Open Session: |
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A. |
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Real Estate Acquisition and appropriation for same |
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B. |
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Pending and/or potential litigation |
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C. |
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63116
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C-5528-17-C; Anthony Hernandez v Hidalgo County and Benito Salinas |
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D. |
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63118
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Cause No. C-5342-17-C; City of Donna v County of Hidalgo |
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E. |
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63106
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Claim of Antonio Gallegos |
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| 24. |
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Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed |
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| 25. |
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Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed |
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| 26. |
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Adjourn |
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