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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
December 19, 2017
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   County Judge's Office:
 
A. 62944   1. Appointment of Precinct 5 Interim Justice of the Peace, Place 1.

2. Appointment of Precinct 5 Interim Constable.
 
B. 62948   Discussion and approval of the 2018 service agreement between Hidalgo County and VIDA
 
6.   District Attorney's Office:
 
A. 63013   Hidalgo County DA's Office - Victim Assistance Program (VAP) Grant (1281):
Approval to submit a VAP Grant #2924302 budget adjustment to the Office of the Governor (OOG).
 
B. 62954   Hidalgo County DA's Office - Victim Assistance Program (VAP) Grant (1281):
Approval to submit a VAP Grant #2924301 budget adjustment to the Office of the Governor (OOG).
 
C. 62813   1. DA Check Fraud (1222):
Approval of 2018 appropriation of funds for the DA-Check Fraud (1222) budget.
2. DA- Investigation HB 65 Ch. 59 (1223):
Approval of 2018 appropriation of funds for the DA-CCP 59 (1223) budget.
3. DA Pre-Trial (1225):
Approval of 2018 appropriation of funds for the DA-Pretrial (1225) budget.
4. DA-US Justice (1256):
Approval of 2018 appropriation of funds for the DA-US Justice (1256) budget.
 
7.   Constable Pct. #1:
 
A. 62959   Constable Pct. 1 - TTBH (1285):
1. Requesting approval of amendment to the Interlocal Agreement between Tropical Texas Behavioral Health and County of Hidalgo by and through the Office of Constable Pct. 1.
2. Authorization to pay overtime reimbursable under the Interlocal Agreement terms and conditions.
3. Authorization for County Judge, as authorized official, to sign amendment to the Interlocal Agreement award and related documents.
4. Approval of Certification of Revenues by the County Auditor.
5. Approval of appropriation of funds.
 
B. 62978   Discussion, consideration, and approval to appoint Reserve Deputy Constable by Constable Celestino Avila, Constable Precinct 1 in accordance with Texas Local Government Code Section 86.012: 1) Ricardo Perez II
 
8.   Constable Pct. #2:
 
A. 62960   Constable Pct. 2 - TTBH (1285):
1. Requesting approval of amendment to the Interlocal Agreement between Tropical Texas Behavioral Health and County of Hidalgo by and through the Office of Constable Pct. 2.
2. Authorization to pay overtime reimbursable under the Interlocal Agreement terms and conditions.
3. Authorization for County Judge, as authorized official, to sign amendment to the Interlocal Agreement award and related documents.
4. Approval of Certification of Revenues by the County Auditor.
5. Approval of appropriation of funds.
 
9.   Sheriff's Office:
 
A. 62928   Sheriff's Department-ICE Overtime (1284):
1. Approval to accept overtime funding from the U.S. Department of Homeland Security, Immigration and Customs Enforcement (ICE)FY 2018 in the amount of $15,000.00.
2. Authorization to pay overtime reimbursable under the grant terms and conditions.
3. Approval of certification of revenues, as certified by County Auditor, for ICE overtime funding.
4. Approval of appropriation of funds in the amount of $15,000.00.
 
B. 62897  
1. Approval to accept the donation of one (1) complete I.R.I.S. biometric system from BI2 Technologies, LLC as part of the agreement between the Southwestern Border Sheriff's Coalition [Hon. HC-Sheriff Eddie Guerra, participating member] and BI2 Technologies, LLC. inclusive of hardware, software, license fees and support with license fees, maintenance and support expenses applicable commencing in the fourth year ;
2. Pursuant to same agreement, approval to purchase [through Commissary Funds] from BI2 Technologies, LLC one (1) additional I.R.I.S camera and mount in the amount of $5,520.00 [with applicable recurring fees commencing in second year] as permitted under the provisions outlined in the TxLGC, Chapter 351, Section .0415 and further said funding source is not subject to procurement statutes and/or HCPP&P [although encouraged].
 
C. 63002   Approval to appropriate the 2018 budget for the Jail Commissary in the amount of $424,878.13.
 
10.   Executive Office:
 
A.   Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
B. 62969  
Pursuant to Article §81.005(a) (Terms of the Court Meeting) of the Texas Local Government Code, consideration and entering of an Order into the minutes the designation of the day of the week and week of the month of Hidalgo County Commissioners Court Regular Term Meeting Tex. Loc Gov. Code ORDER OF THE COURT:
HIDALGO COUNTY COMMISSIONERS COURT
Week of the Month: ________
Day of the Week: __________
Time of the Day: __________ for the calendar year of 2018
 
C. 62968   Human Resources:
1. Discussion, consideration and all appropriate action to appoint and fill the position of Director, Department of Human Resources effective 01/01/18.
2. Approval to set salary.
 
D. 62989   Acceptance of Deed conveying reverter of the Courthouse Square to Hidalgo County, and approval of closing documents for same and authority for County Judge to execute any any all closing documents with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor
 
E. 62977   Title VI/Nondiscrimination:
Discussion, consideration, and approval of the Hidalgo County Title VI Annual Work Plan & Accomplishment Report for FY2017, including the update to the Title VI Plan - Attachment 04 - Employee Acknowledgement Form.
 
F. 62980   Colonia Access Program:
1. Discussion and possible action for approval to extend Funding Agreement for Border Colonia Access Program Amendment #12 Third Call. The Amendment extends the contract period and completion of construction projects to December 31, 2018.

2. Approval for County Judge to sign Funding Agreement for Border Colonia Access Program Amendment #12.
 
G. 62984   Facilities Management:
Requesting approval to reimburse Daniel Flores, Building Maintenance Manager $19.46 for purchase of tools needed to repair water leak at courthouse with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor
 
H. 62987   Facilities Management:
Requesting approval of Pitney Bowes Application for SendSuite Payments Account for mail machine at Courthouse with authority for Executive Officer to sign.
 
I. 62945   Approval of Right of Way Permit: (Open Cut)
1. City of Elsa - Elsa, TX (PCT 1)
 
11.   Human Resources:
 
A.   Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
 
B. 63026   Constable Pct. 5/ Justice of the Peace Pct. 5 (1100):
1. Approval of the following personnel actions, effective upon Commissioner's Court approval (12/19/17) and Calendar year 2018:
Action Department Name Dept./Prg. Slot No. Position Title Current Budgeted Amount Proposed Budgeted
Amount		 Proposed Allowance Amount
Create Constable Pct. 5 295-001 0001 Constable $0.00 $82,400.00 $14,000.00
Create JP Pct. 5/ Pl 1 069-001 0001 Justice of the Peace $0.00 $82,400.00 $10,000.00

2. Approval of transfer(s).
 
C. 62802   Health & Human Services - T.B. Control (1293):
1. Approval of the following personnel action, effective next full pay period 12/25/17 and Calendar Year 2018:
Action Dept./ Prg. Slot # Current Position Title Proposed Position Title
Position Title Change 340-008 G005 Billing Specialist II TB Clerk II
Position Title Change 340-008 G012 Clerk III TB Clerk II
 
D. 62975   Health & Human Services - PHHS (1293):
1. Approval of the following personnel actions, effective next full pay period 12/25/17 and calendar year 2018:
Action Dept./ Prg. Slot # Position Title Current Budgeted Salary/ Allowance Proposed Budgeted Salary/ Allowance
Create Allowance Slot to Provide Longevity 340-070 0001 Public Health Technician I $31,255.00 $31,255.00
340-003 A156 $0.00 $540.00

2. Approval of transfers.
 
E. 62859   WIC ADM (1292):
1. Approval of the following personnel actions, effective 01/01/2018:
Action Dept./ Prg. Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary
Delete 350-001 0125 Clerk II $24,960.00 $0.00
Create 350-001 0260 Clerk I $0.00 $24,960.00
 
F. 63025   Pct. 4 Rd. Maintenance (1200):
1. Approval of the following personnel actions, effective 1/01/2018:
Action Dept./ Prg. Slot # Position Title Current Budgeted Amount Proposed Budgeted Amount
Delete 124-007 0002 Budget Analyst III $51,035.00 $0.00
Create 124-007 0085 Budget Manager I $0.00 $57,850.00

2. Approval to waive posting, hiring and enrollment procedures and assign employee # 211818 to Slot No. 0085, Budget Manager I effective January 1, 2018.

3. Approval of transfer.
 
G. 62995   Health & Human Services (1100):
1. Approval of the following personnel actions, effective 1/01/2018:
Action Dept./ Prg. Slot # Position Title Current Budgeted Amount Proposed Budgeted Amount
Delete 340-001 0050 Executive Assistant IV $62,475.00 $0.00

Public Affairs (1100):
2. Approval of the following personnel actions, effective 1/01/2018:
Action Dept./ Prg. Slot # Position Title Current Budgeted Amount Proposed Budgeted Amount
Create 110-077 0008 Executive Assistant IV $0.00 $62,475.00

3. Approval to waive posting and hiring procedures and assign employee # 185663 to Slot No. 0008, Executive Assistant IV position effective January 1, 2018.

4. Approval of transfer.
 
H. 62982   County Judge (1100):
1. Approval of the following personnel actions, effective 1/01/2018:
Action Dept./ Prg. Slot # Position Title Current Budgeted Salary/Allowance Proposed Budgeted Amount
Delete 110-006 0038 County Executive Director $94,760.00 $0.00
Delete 110-006 0035 Director, Economic Development $72,141.00/$4,000.00 $0.00/$0.00
Delete 110-006 0012 Administrative Assistant $44,558.00 $0.00

Executive Office (1100):
2. Approval of the following personnel actions, effective 1/01/2018:
Action Dept./ Prg. Slot # Position Title Current Budgeted Salary/Allowance Proposed Budgeted Salary/Allowance
Create 125-040 0001 Economic Development Administrator $0.00 $94,760.00
Create/Add Auto Allowance 125-040 0002 Economic Development Analyst $0.00 $72,141.00/$4,000.00
Create 125-040 0003 Administrative Assistant IV $0.00 $44,558.00

3. Approval to waive posting, hiring and enrollment procedures and assign employee # 121762 to Slot No. 0001, Economic Development Administrator, employee # 115606 to Slot No. 0002 and employee # 215210 to Slot No. 0003 effective January 1, 2018.

4. Approval of transfer.
 
I. 63028   Criminal District Attorney (1100):
1. Approval to create one (1) Full-time Temporary position for 26 weeks beginning 1/01/2018 and ending 07/01/2018:
Action Dept./ Prg. Slot # Position Title Current Budgeted Amount Proposed Budgeted Amount
Create 080-002 T139 Administrative Assistant I $0.00 $13,759.20/yr - $13.23/hr.
 
J. 63004   Elections Dept. (1100):
1. Approval to create four (4) Full-Time Temporary positions for 26 weeks beginning 1/01/2018 and ending 06/30/2018:
Action Dept./ Prg. Slot # Position Title Current Budgeted Amount Proposed Budgeted Amount
Create 130-001 T194 Elections Surveyor Technician I $0.00 $25,679.00
Create 130-001
 T195 Elections Surveyor Technician I $0.00 $25,679.00
Create 130-001
 T196 Elections Surveyor Technician I $0.00 $25,679.00
Create 130-001
 T197 Elections Surveyor Technician I $0.00 $25,679.00

2. Approval of transfer.
 
K. 62973   Planning and Engineering (1200):
1. Approval of the following personnel actions, effective 1/01/2018:
Action Dept./ Prg. Slot # Current Position Title Proposed Position Title
Position Title Change 210-002 0005 County Projects Coordinator GIS Operator IV
 
L. 62488   Approval to extend Temporary positions listed for 26 weeks beginning 1/01/2018 and ending 6/30/2018, as follows:
1. Elections (1100):
Action Dept. / Prg. Slot # Position Title Proposed Budgeted Salary/
Hourly Rate
Extend Temporary Full-Time position 130-001 T184 Elections Clerk $12,480.00/yr. - $12.00/hr.
Extend Temporary Full-Time position 130-001 T185 Elections Clerk $12,480.00/yr. - $12.00/hr.
Extend Temporary Full-Time position 130-001 T186 Elections Clerk $12,480.00/yr. - $12.00/hr.
Extend Temporary Full-Time position 130-001 T187 Elections Clerk $12,480.00/yr. - $12.00/hr.
Extend Temporary Full-Time position 130-001 T188 Elections Clerk $12,480.00/yr. - $12.00/hr.
Extend Temporary Full-Time position 130-001 T189 Elections Clerk $12,480.00/yr. - $12.00/hr.
Extend Temporary Full-Time position 130-001 T190 Elections Clerk $12,480.00/yr. - $12.00/hr.
Extend Temporary Full-Time position 130-001 T191 Elections Clerk $12,480.00/yr. - $12.00/hr.
Extend Temporary Full-Time position 130-001 T192 Elections Clerk $12,480.00/yr. - $12.00/hr.
Extend Temporary Full-Time position 130-001 T193 Elections Clerk $12,480.00/yr. - $12.00/hr.


























2. Pct. 4 CRC (1100):
Action Dept./ Prg. Slot # Position Title Proposed Budgeted
Salary/
Hourly Rate
Extend Temporary Full-Time position 124-077 T006 Clerk I $12,480.00/yr. - $12.00/hr.
Extend Temporary Full-Time position 124-077 T007 Clerk I $6,240.00/yr. - $12.00/hr.
Extend Temporary Full-Time position 124-077 T008 Clerk I $6,240.00/yr. - $12.00/hr.
Extend Temporary Full-Time position 124-077 T009 Clerk I $12,480.00/yr. - $12.00/hr.
3. Health & Human Services - PHPR (1293):
Action Dept./ Prg. Slot # Position Title Proposed Budgeted
Salary/
Hourly Rate
Extend Temporary Part-Time position 340-068 T001 Zika Public Health Technician $7,800.00/yr - $12.00/hr
Extend Temporary Part-Time position 340-068 T002 Zika Public Health Technician $7,800.00/yr - $12.00/hr
Extend Temporary Part-Time position 340-068 T005 Zika Public Health Technician $7,800.00/yr - $12.00/hr
Extend Temporary Part-Time position 340-068 T007 Zika Public Health Technician $7,800.00/yr - $12.00/hr
Extend Temporary Part-Time position 340-068 T008 Zika Public Health Technician $7,800.00/yr - $12.00/hr
Extend Temporary Part-Time position 340-068 T009 Zika Public Health Technician $7,800.00/yr - $12.00/hr

4. Approval of transfer(s).
 
M. 62881   Acceptance and approval of list of medical residents including Internship Agreement and Waiver of Liability forms for participating in the Educational Experience and Program Agreement as per agreement with University of Texas - Rio Grande Valley and Hidalgo County WIC Program.
 
12.   Urban County:
 
A. 63016   The Urban County Program requests approval of the Emergency Solutions Grant Program Sub-Recipient Agreements with the following Non-Profit Agencies for Program Year 30 (2017) retroactively effective October 19, 2017 to December 31, 2018. (See attached Agreement)
1. Catholic Charities of the Rio Grande Valley
2. Women Together Foundation, Inc.
3. The Salvation Army of McAllen-Hidalgo County
 
B. 62848   1. Requesting approval of an "order" granting an exemption from competitive bidding requirements under Texas Local Gov't. Code, Chapter 262, Section .024 (a)(7) "an item that can be obtained from only one source."

2. Approval of a "Sole Source Declaration" with authority to enter into a "Contribution-In-Aid-of-Construction Agreement" with AEP Texas Central Company in the amount of $15,668.55 for the installation of primary poles and street lights within the City of Granjeno.
 
13.   Health & Human Services Department:
 
A. 63015   1. Requesting approval to accept the ZIKA Healthcare Services Program Contract #HHS000059600001 in the amount of $311,162.00. The contract is effective on the date upon which both Parties have signed this contract and terminates on June 30, 2018.
2. Requesting approval for County Judge to e-sign the ZIKA Healthcare Services contract, Assurances - Non-Construction Programs, Certification Regarding Lobbying and the Fiscal Federal Funding Accountability and Transparency Act Certification.
3. Requesting approval of the Certification of Revenue as approved by County Auditor.
4. Requesting approval of the budget appropriation in the amount of $160,324.50 from HRSA funds and $150,837.50 from CMM funds.
 
B. 62823   Requesting approval for payment of claim for the following with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Texas Health Institute Invoice #20171127 Invoice Date: 11/27/2017 $350.00 Epidemiology Conference Registration
 
C. 62824   Pursuant to Chapter 465 Local Drug and Alcohol Education Programs, Sec. 465.003, presentation on the Hidalgo County Health & Human Services Drug and Alcohol Abuse Advisory Commission's activities.
 
D. 62825   Requesting approval of the Memorandum of Understanding between The County of Hidalgo and Nuestra Clinica Del Valle. The purpose is to facilitate public health response during public health emergencies.
 
E. 62828   Requesting approval to appropriate the Health Administration program income budget in the amount of $100,000.00 for the period of 01/01/2018 to 12/31/2018.
 
F. 62924   Requesting approval to submit renewal grant application for the Immunization FY 19 program in the amount of $674,320.00 with authority for County Judge to sign documents. The grant contract will be in effect from September 1, 2018 to August 31, 2019.
 
G. 62946   Discussion, consideration, and approval of Amendment No. 2 to the Memorandum of Agreement between Hidalgo County and the University of Texas Health Science Center at Houston to extend the term of agreement to end on December 31, 2018.
 
H.   Health Care Funding District:
 
1. 62757  
A. Discussion, consideration and approval to draw down funds for Demonstration Year 6 Round 2 DSRIP and DY 6 monitoring Payments in the amount to be determined by HHSC instructions from the Local Provider Participation Fund (LPPF) with a settlement date of 1/3/18 up to $ 27,444,989.48

B. Approval of Certification of Revenues as certified by the County Auditor from the LPPF in the amount to be determined by HHSC instructions, up to $ 27,444,989.48
C. Approval of 2017 Appropriation of funds from the LPPF in the amount to be determined by HHSC instructions up to $27,444,989.48
 
2.   Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
 
I.   Indigent Health Care Program:
 
1. 63034  
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
 
14.   Community Service Agency:
 
A. 63024   Discussion, consideration, and possible approval to apply for the FFY 2018 Discretionary Community Service Block Grant (CSBG) funds in the amount of $14,750.00.
 
B. 62992   Discussion, consideration, and possible action for authorization to transfer funds from:
  1. Payroll account to local fund in the amount of $1,530.30
  2. Retirement account to local fund in the amount of $257.19
  3. Texas Gas account to local fund in the amount of $11,889.67
 
16.   IT Department:
 
A. 62885   W.I.C.
Authorization and approval to change the wireless service plan through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following:
Qty: Description: User: Service Plan: MDN:
3 Cell Phone New Service Plan WIC Office Use Nationwide 400 Share N&W+M2M Unl 200 Msgs @ $24.99 + Taxes/fees @ $5.00 each per month 956-907-4943, 956-429-8075 & 956-578-5972
2 Cell Phone New Service Plan WIC Office Use Nationwide 1000 Share N&W+M2M Unl 200 Msgs @ $39.99 + Taxes/fees @ $5.00 each per month 956-279-7850 & 956-720-1796
1 Data Card Service Plan WIC Office Use Mobile Broadband Unlimited @ $37.99 per month 956-929-1042
 
17.   Planning Department:
 
A. 63032   1. Preliminary Approval
a. Troy Subdivision- Pct. 1 (Elsa Pirkle) (Anderson Road & Val Verde Drive)
No. of Lots: 4 Single Family
Flood Zone: C
Drainage: Yes, Drainage will be provided by natural perculation on large lot and surface runoff onto Anderson Road Side Ditch.
ETJ: Yes, approved by the City of Donna.
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, OSSF
Paved: Yes, Anderson Road.

b. Julios Subdivision- Pct. 3 (Julio Nieto) (Schuerbach Road & Mile 3 North Road)
No. of Lots: 2 Single Family
Flood Zone: C & A
Drainage: Yes, on 9-08-2017 property lies within flood zone: “C & A” as per Fema. The Engineer
has submitted a CLOMA to Fema under case#18-06-0654a to amend the proposed development out of Flood Zone “A” and change to Flood Zone “X”.
ETJ: Yes, approved by the City of Mission.
Water: Yes, provided by Sharyland Water Supply Corporation
Sewer: Yes, OSSF
Paved: Yes, Schuerbach Road.

c. Carmen Avila Ph. 1 Subdivision- Pct. 4 (Jefferson Road Property Inv., L.L.C.) (Carmen Avila Road & Mile 22 ½ Road)
No. of Lots: 98 Single Family, 10 Commercial
Flood Zone: X
Drainage: Yes, Drainage will be provided by Storm Drainage System discharging to an existing HCDD#1 Drain Ditch approximately 1 ½ mile east of the proposed development.
ETJ: Yes, approved by the City of Edinburg.
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, Sanitary Sewer provided by City of Edinburg
Paved: Yes, Carmen Avila Road.4 internal streets and 1 County Road, Mile 22 ½ North Road to be paved.

2. Final Approval
a. Balderas Ranch Subdivision- Pct. 3 (Leandro Balderas) (Moorefield Road & Monte Cristo Road)
No. of Lots: 1 Single Family
Flood Zone: X
Drainage: Yes, Drainage will be provided by natural perculation on large lot and surface run off onto F.M. 681 Road Side Ditch.
ETJ: Yes, approved by the City of McAllen.
Water: Yes, provided by Sharyland Water Supply Corporation
Sewer: Yes, OSSF
Paved: Yes, Moorefield Road.

b. RSBR DG La Blanca Subdivision- Pct. 4 (Eloy Z. & Elma Gonzalez) (Monte Cristo Road & F.M. 493)
No. of Lots: 1 Commercial
Flood Zone: X
Drainage: Yes, Drainage will be provided by onsite detention pond with an overflow structure discharging on to
Monte Cristo Road (F.M. 1925).
ETJ: No, Rural Area
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, OSSF
Paved: Yes, Monte Cristo Road.

3. Final Approval With Financial Guarantee
a. L.C.J. Subdivision - Pct. 4 (Ruben De La Garza Hinojosa) (Canton Road & Cesar Chavez Road)
No. of Lots: 2 Single Family
Flood Zone: B
Drainage: Yes, Drainage will be accomplished within the low areas of the proposed lots and by regrading the existing roadside ditch for Canton Road.
ETJ: Yes, approved by the City of Edinburg.
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, Lot 1 has an existing OSSF and lot 2 will have an escrow for the OSSF.
Paved: Yes, Canton Road.
4. Final Approval with financial guarantee in the amount of $1,500.00 to secure the installation of 1 OSSF
(Lot 2)
 
18.   Precinct #1 - Comm. Fuentes:
 
A. 63010   Discussion and Approval of an Order Closing, Abandoning and Vacating Road to the Extent of Hidalgo County's Interest.
(Missouri - Texas Land and Irrigation Company's Subdivision)
 
19.   Budget & Management:
 
A. 63031   Approval of the Jail & Law Enforcement Pay Scale
 
B. 62832   Presentation by Lower Rio Grande Valley Development Council regarding appreciation for County-wide participation of the "Road to Recycling" Regional Tire Collection Project.
 
C. 62917   1. Approval to designate the amount of $1,097,224.19 in the year 2017 for expenditures related to the 1115 Waiver Program.
2. Approval to designate the amount of $2,789,645.66 in the year 2017 for expenditures related to the New Courthouse.
3. Approval to designate the amount of $176,397.33 in the year 2017 for expenditures related to Pct 3 insurance proceeds received for repairs to the Anzaldua's Park.
 
D. 62891   Discussion, consideration and approval of all personnel actions approved after September 26, 2017 (2018 Budget Adoption date) and listed below, to be effective 01/01/2018:

1. Sheriff's Office/Jail (1100): Approval of the following personnel action(s) as previously approved by CC on 10/3/17, 10/10/17, 10/31/17 & 12/5/17 (refer to agenda item no. 61883, 61978, 62252 & 62741).
Action Dept./Prog. Slot No. Position Title Current Budgeted Salary/Allowance Proposed Budgeted Salary/Allowance
Clothing Allowance (Add) 280-001 0065 Deputy Sheriff Step II $0.00 $500.00
Create 280-002 0441 Licensed Vocational Nurse III $0.00 $53,562.00
Create 280-002 0442 Licensed Vocational Nurse III $0.00 $53,562.00
Delete 280-002 0362 Certified Medical Assistant $31,694.00 $0.00
Delete 280-002 0366 Certified Medical Assistant $33,440.00 $0.00
Delete 280-002 0365 Certified Medical Assistant $33,440.00 $0.00
Create 280-002 0443 Licensed Vocational Nurse III $0.00 $53,562.00
Salary Adjustment 280-002 0040 Detention Sergeant $39,090.00 (Step I) $43,340.00 (Step 4)

2. Crima DA (1100) / DA CCP59 (1223) / Pretrial Intrvntn Prg (1225) / DA - Border Prosecution Unit Grant (1281): Approval of the following personnel action(s) as previously approved by CC on 10/10/17 & 10/17/17 (refer to agenda item no. 61943 & 62031).
Action Dept./Prog. Slot No. Current Position Title Proposed Position Title
Position Title Change 080-002 0023 Assistant District Attorney IV Assistant District Attorney V
080-007 0148
080-015 0019
Action Dept./Prog. Slot No. Position Title Current Budgeted Salary/Allowance Proposed Budgeted Salary/Allowance
Auto Allowance (Delete) 080-002 0087 Criminal Investigator I $3,600.00 $0.00
Create/Auto Allowance (Add) 080-012 0006 Criminal Investigator II $0.00 $56,650.00
080-002 A138 $0.00 $3,600.00
Create 080-012 0007 Administrative Assistant I $0.00 $27,000.00

3. County Clerk (1100): Approval of the following personnel actions(s) as previously approved by CC on 10/17/17 (refer to agenda item no. 62013).
Action Dept./Prog. Slot No. Position Title Current Budgeted Salary Proposed Budgeted Salary
Delete 180-001 0071 Collections Enforcement Officer II $31,252.00 $0.00
Create 180-001 0078 Deputy County Clerk II $0.00 $30,676.00

4. Elections Contract §31.100 (1100): Approval of the following personnel actions(s) as previously approved by CC on 10/17/17, 10/24/17 & & 10/31/17 (please refer to agenda item no. 62069, 62229 & 62294).
Action Dept./Prog. Slot No. Position Title Current Budgeted Salary Proposed Budgeted Salary
Create 130-023 0001 Elections Surveyor $0.00 $33,755.00
Create 130-023 0002 Elections Surveyor $0.00 $33,755.00

5. Facilities Management (1100): Approval of the following personnel action(s) as previously approved by CC on 10/24/17 (please refer to agenda item no. 62188).
Action Dept./Prog. Slot No. Current Position Title Proposed Position Title
Position Title Change 220-001 0097 Welder I Carpenter I

6. Health - PHHS (1293): Approval of the following personnel actions as previously approved by CC on 10/24/17 (please refer to agenda item no. 62123).
Action Dept./Prog. Slot No. Empl. No. Position Title Proposed Allowance Amount
Authorize Supplemental Pay 340-070 0001 221171 Public Health Technician I $4,080.00

7. Precinct 3 Parks (1100): Approval of the following personnel actions as previously approved by CC on 11/7/17 (please refer to agenda item no. 62411).
Action Dept./Prog. Slot No. Position Title Current Budgeted Salary Proposed Budgeted Salary
Delete 123-008 0004 Mechanic II $29,705.00 $0.00
Create 123-008 0022 Maintenance I $0.00 $28,239.00

8. WIC (1292): Approval of the following personnel actions as previously approved by CC action on 11/7/17 (please refer to agenda item no. 62383).
Action Dept./Prog. Slot No. Proposed Position Title Proposed Budgeted Salary
Create 350-001 0259 Nutritionist II $49,597.00

9. Approval of transfers.

10. Approval of appropriation.
 
E.   Budget Appropriations:
 
1. 62979   Requesting approval of budget amendment to match expenditures and revenues for BCAP Projects.
 
20.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 63023  
A. Requesting approval to reject sole statement of qualification received for project titled: "Construction Manager-at-Risk (CMAR) for the New Hidalgo County Courthouse," RFQ/P No.: 2017-292-12-12-RFV.

B. Recommendation by Jacobs, Project Manager, to approve the revision of the RFQ/P, to include but not limited to. the following changes so as to encourage participation:
1) Change the Construction Manager-at-Risk construction delivery method [still pursuant to TxLGC 2269.251] from the current two-step to a one step process for the the project titled: "Design and Construction of a New Hidalgo County Courthouse."
2) Revise of Exhibit "C"- Insurance Requirement;
3) Extension of RFQ/P submittal date from 2 1/2 weeks to 5-6 weeks so as to allow ample time for responses from qualified and interested vendors;
4) County to declare the intent to pay within 30 days or less;
5) RFQ/P schedule to include pre-bid conference;
6) In the interest to expedite project's progress, requesting authority/approval for the following designee: Valde Guerra, Executive Officer; Michael Leo, Economic Development Director; and Sergio Cruz, Budget Officer.
7) Discussion and possible action on Option to remove Hidalgo County Commissioners' Court as the members of the Evaluation Committee and Select new members for the Evaluation Committee.

C. Approval to publish advertisement and release packets after all aspects of the one-step RFQ/P have been approved as to form by legal counsels, Porter Hedges, LLP and Hon. Josephine Ramirez, Chief-Civil Section/Hidalgo County District Attorney Office.
 
2. 62953  
Requesting amending the current approved/adopted Hidalgo County Purchasing Policies and Procedures [with amendments] to include acceptance/adoption and inclusion of Edgar, aka, Code of Federal Regulations [CFR] effective 01-01-18 [drafted by HC-DA/Civil Div. in collaboration with the Purchasing Dept.] for statutory guidance in the acquisition of goods and or services using federal funds.
 
3. 62976  
A. Requesting exemption from competitive procurement requirements under TxLGC 262.024(a)(6) for lease of land;

B. Approval of a lease between Hidalgo County and R & L Guerra, LLC. for the housing of county departments for an initial three (3) year term with two (2), one (1) year options to renew and extend under the same rates, terms and conditions;
 
4. 62997   a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(a) (7) (a) proprietary software;

b. Requesting approval of agreement for "On-line Research Services" with Lexis Nexis for the Law Library.
 
5. 62608  
Requesting authority to advertise and approval of qualifications, requirements, and scope of services as attached hereto for: "Hidalgo County Pool of Professional Services" for the following;
A. Architectural Services - RFQ-2018-007-01-24-RFV
B. Engineers Services - RFQ-2018-008-01-24-LHS
C. Eng. Serv. Geo-technical & Construction Material Testing - RFQ 2018-009-01-24-YSS
D. Construction Managements Services - RFQ-2018-010-01-24-HGO
E. Appraisal and/or Review Services - RFQ 2018-011-01-24-YZV
F. Surveying Services - RFQ 2018-012-01-24-TDL

for selection on an "as needed basis" [through a grading/scoring, ranking, negotiation protocol as established by CC] per project by Hidalgo County Commissioners' Court, Precincts, all County Departments and/or applicable Programs or Agencies requiring said services effective March 16, 2018 through March 15, 2019.
 
6. 62920  
Acceptance and approval of a rebate check from The Local Government Purchasing Cooperative (Buyboard) in the amount of $142,221.63 for the cooperative fiscal year of 2016-17.
 
B.   Pct. 1
 
1. 62910  
Pct. 1 requesting acceptance and approval of Interlocal Cooperation Agreement between Hidalgo County and Hidalgo County Emergency Service District No. 2. District purchased a 4 Chute Gravity Fed Bagging Machine for the purpose of filling sand bags. District desires to locate the machine on the premises of Hidalgo County Pct. 1.
 
C.   Pct. 2
 
1. 62878  
A. Requesting authority to advertise in accordance with Tx.LGC 2269.251, TWO [2] STEP PROCESS for the: Design and Construction of Las Milpas Park CRC Youth Facility (including the authority to re-advertise the project in the event that no bids are received and/or are rejected and project is still required);
B. Approval of the CMAR procurement packet for the Design and Construction of Las Milpas Park CRC Youth Facility [see BACKGROUND] reviewed as to form by legal counsel, HC-DA/Civil Section;
C. Discussion, consideration, and action to establish the number and appoint members in the Evaluation Committee, pursuant to Tx.LGC, Ch. 2269.253.
 
2. 63011  
Approval of Work Authorization No. 1 (with an estimated cost of $6,274.00) as submitted by Terracon Consultants, Inc., Contract No. C-17-228-08-08 to provide construction material testing services for the Pct 2 Industrial Blvd Road Project.
 
3. 62994  
Requesting approval of Work Authorization No. 1 (with an estimated cost of $20,540.00) as submitted by project civil engineer, Quintanilla, Headley, & Associates, Inc., to provide preliminary civil engineering services required for the Pct 2 Las Milpas Park Youth Facility Project, Contract #C-17-238-08-22.
 
D.   Pct. 3
 
1. 63008  
Approval of Change Order No. 2 in connection with "La Joya Watershed Improvements-South Detention Basin Project" reflecting a decrease in the amount of ($680.00) and increase of 20 Working Days from contracted vendor, L&G Construction Company, and as recommended by project engineer, L&G Engeers, subject to compliance with HB1295 if and when applicable; with authority to execute document.
 
2. 62965  
Requesting approval of Work Authorization No. 5 (with an estimated cost of $441,400.00) as submitted by project engineer, L&G Engineering through contract #13-305-10-07 to provide Engineering Services required for Right-of-Way Map, Right-of-Way Acquisition and Compensable Utility Management Oversight for the Mile 3 project from Tom Gill to FM 2221.
 
3. 62623  
Acceptance and approval to execute the final form of agreement Contract #C-17-329-12-19 with Javier Hinojosa Engineering for the provision of: (on call) Professional Engineering Services (on an as needed basis) for projects located in Precinct No. 3, [as approved for negotiations on CC 11/28/17];
 
E.   Pct. 4
 
1. 63027  
A.) Requesting authority to advertise and approval of C-MAR procurement packet, [drafted by project Engineer, B2Z] in accordance with TLG Code, Ch. 2269, Subchapter F, Construction Manager at Risk, TWO STEP PROCESS, for: "Construction Manager at Risk (CMAR) for Construction of Memorial Park Ph. I Project" in Precinct 4- RFQ# 2018-023-00-00-LHS (subject to legal's review of CMAR packet).

B.) Acceptance and approval of an AIA Form B133-2014 of Agreement [Standard Form of Agreement Between Owner and Architect, Construction Manager as Constructor Edition] with The Warren Group Architects, Inc. (TWG), in connection to the: "Design and Construction of the Brewster Park Phase I Project" for Precinct 4, (subject to legal's final review).
 
2. 63012  
Recommendation by project engineer, L & G requests action by HCCC to award the project to the responsible vendor, Texas Cordia Construction in the amount of $9,142,335.55, the lowest and best bid [while meeting all specified requirements] for RFB No. 2017-218-09-27-HGO titled: "10th Street Extension".
 
F.   Constables
 
1. 62972  
Requesting authorization for purchase/installation of lighting equipment & accessories from Fleet Safety Equipment Inc., through Hidalgo County's membership/participation with BuyBoard Contract# 524-17 in the amount of $8,320.09.To include but not limited to availability and market price fluctuation.
 
G.   Adult Probation
 
1. 62939  
Acceptance and approval of final payments for two on-going renovations projects at the HC Substance Abuse & Treatment Facility [SATF], [Restroom Renovations & Facility Door Projects] to awarded JOC vendor Alpha Building Corporation as follows:
A. Facility Doors Final Payment totaling $24,053.56 through (PO 767950)
B. Bathroom Renovations Final Payment totaling $33,699.33 through (PO 768014)
C. Boiler Final Payoff totaling $16,274.43 through (PO 767812)
 
21.   Open Forum
 
22.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Pending and/or potential litigation
 
C. 62930   Claim of Raquel Talamantez
 
D. 63029   Pending/potential litigation - Notice of Claim: Donna TIRZ #1
 
23.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
24.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C. 62931   Claim of Raquel Talamantez
 
D. 63030   Pending/potential litigation - Notice of Claim: Donna TIRZ #1
 
25.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
26.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
27.   Adjourn
 

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