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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
November 28, 2017
9:30 A.M.

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

Roll Call

Pledge of Allegiance

Prayer

Approval of Consent Agenda

County Judge's Office:

62664

Proclamation declaring December 3, 2017 TUBACHRISTMAS Day in Hidalgo County.

62695

Discussion, consideration and action authorizing the submission of the 2020 Census Local Update of Census Addresses Operation (LUCA) Registration Form on behalf of the County of Hidalgo

District Attorney's Office:

62668

DA's Office-Domestic Violence Specialty Prosecutor (DVSP) Grant (1281):
Approval to submit a DVSP Grant #2931303 budget adjustment to the Office of the Governor (OOG).

HIDTA - Task Force:

62566

HIDTA US Justice Asset Forfeiture Fund (1254):
Authorization and approval to pay extra duty hours from January 1, 2018 - December 31, 2018 to Deputies assigned to the Hidalgo County Criminal District Attorney's Office HIDTA Task Force from the following departments:
Constable Pct. 3, Constable Pct. 4, Sheriff's Office

62555

Authorization to purchase sixteen (16) wireless devices through the County membership/participation with Contract DIR-TSO-3415 (Requisition No. 360893) with awarded vendor VERIZON WIRELESS for the following:

QTY	DESCRIPTION	DEPT.	EMP. NO.	SERVICE
16	Cell Phones	270	Various Employees	Nationwide 400 Share, email & data, $47.99 monthly x 16 phones One time charge for accessories-Defender Case for $32.49x16phones=$519.84

Sheriff's Office:

62609

DOJ - USMS - U.S. Marshal (1284):
1. Approval to accept overtime funding from the U.S. Department of Justice, U.S. Marshals Service for one (1) officer in the amount of $14,895.00.
2. Requesting authorization to pay overtime reimbursable under the grant terms and conditions.
3. Approval of Certification of Revenues as certified by the County Auditor for the DOJ-USMS funding.
4. Approval to appropriate funds in the amount of $14,895.00 for USMS overtime funding.
5. Authorization for Hidalgo County Sheriff, to sign required documents.

Executive Office:

Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting

62722

Request by Region One Education Service Center for the use of the Hidalgo County Courthouse for 2018 Mock Trial Competition to be held on Saturday, January 13, 2018 and Monday, January 15, 2018 (evening)

62707

Approval of Right of Way Permit (open-cut):
Calpine Hidalgo Energy Center, L.P. - Edinburg (Pct. #4)

62650

Approval of Right of Way Permits (open-cuts):
1. Agua Special Utility District - Penitas, TX (Pct. #3)
2. North Alamo Water Supply Corporation:
a). J.V. Subdivision - Elsa, TX (Pct. #1)
b). Cirilo Garcia - Edinburg, TX (Pct. #4)

10.

Health & Human Services Department:

62544

Pursuant to Health & Safety Code Chapter 121, Sec. 121.021, consideration, discussion and approval to appoint Ivan Melendez M.D. as the Hidalgo County Local Health Authority for the period of December 8, 2017 to December 7, 2019.

62691

Discussion on UTRGV's recent grant award (Area Health Education Center (AHEC) and how it will assist with healthcare in Hidalgo County.

62693

1. Requesting approval to accept the TB/PC Federal grant contract #HHS000036000012 in the amount of $437,771.00 for the period of 01/01/2018 to 12/31/2018.
2. Requesting approval for County Judge to e-sign the TB/PC Federal grant contract, Data Use Agreement, Fiscal Federal Funding Accountability and Transparency Act, Assurances - Non Construction Programs and the Certification Regarding Lobbying.
3. Requesting approval of the Certification of Revenue in the amount of $437,771.00.
4. Requesting approval of the budget appropriation in the amount of $437,771.00 in grant funds and $87,554.00 in local match funds.

Health Care Funding District:

Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures

Indigent Health Care Program:

Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures

11.

IT Department:

62580

EMERGENCY MANAGEMENT
Authorization and approval to upgrade wireless devices through the County's membership/participation with Contract: DIR-TSO-3415 with VERIZON WIRELESS for the following:

Quantity:	Description:	Equipment Upgrade To:	MDN:
4	Equipment Upgrade	Apple iPhone 7 Plus 32GB	956-457-1080, 956-328-9129, 956-720-2165 & 956-227-5914
1	Equipment Upgrade	Apple iPhone 7 32GB	956-289-6549

12.

Elections Administration:

Discussion, consideration and action but not limited to Election updates.

13.

Head Start Program:

62551

Discussion/Approval for Hidalgo County Head Start Program to Exercise Option to Extend for an Additional Two Year Term on the Inter-Local Agreements for Head Start Facilities (under same terms and conditions) with the Following Entities:

Entity	Head Start Center	Facility or Land	Monthly Rent Amount
1. City of Alamo	Alamo	Land	$1.00
2. City of Alton	Alton	Land	$250.00
3. City of Donna	Donna II	Land	$1.00
4. Edinburg Housing Authority	Edinburg I	Facility/Land	$450.00
5. Edinburg Housing Authority	Edinburg II	Facility/Land	$450.00
6. City of Hidalgo	Hidalgo	Land	$1.00
7. La Joya ISD	La Joya	Land	$1.00
8. City of Pharr	Las Milpas	Land	$1.00
9. City of Pharr	Pharr	Land	$1.00
10. McAllen Housing Authority	McAllen V	Facility/Land	$1201.00
11. Monte Alto ISD	Monte Alto	Facility/Land	$600.00
12. City of Progreso	Progreso	Land	$500.00
13. City of San Juan	San Juan I	Land	$1.00

62554

Discussion/Approval for Hidalgo County Head Start Program to Exercise Option to Extend for an Additional Two Year Term on the Lease Agreements for Head Start Facilities (under sam terms and conditions) with the Following Entities:

Entity	Head Start Center	Facility or Land	Monthly Rent Amount
1. The Galillean Apts., LP	Edinburg III	Facility/Land	$500.00
2. Raybec Herencia, LLC	La Herencia	Facility/Land	$300.00
3. Padre De Vida Apts., LP	McAllen IV	Facility/Land	$500.00
4. El Patrimonio Apts., LP	McAllen VI	Facility/Land	$500.00
5. Texas Valley Communities Foundation	Mercedes	Land	$250.00
6. La Estancia Apts., LP	La Estancia	Facility/Land	$300.00
7. Pueblo De Paz Apts., LP	Mission III	Facility/Land	$500.00
8. Rio De Vida Apts., LP	Mission IV	Facility/Land	$500.00
9. Guillermina Garcia	Weslaco III	Facility/Land	$2,290.00
10. St. Anne Church	Western Road	Land	$700.00

62557

Presentation for Discussion, Consideration and Approval to Enter into a Memorandum of Understanding (MOU) between Hidalgo County Head Start Program and Advancing Together

62550

Discussion/Approval to Terminate Memorandum of Understanding (MOU) for Special Services between Progreso Independent School District and Hidalgo County Head Start Program

62556

Discussion/Approval to Declare Obsolete the Attached List of Items and Transfer Items to the County's Auctioneer Vendor for Proper Disposition

14.

Precinct #1 - Comm. Fuentes:

62708

Pct. 1 is requesting approval to accept the counteroffers to purchase tracts of land known as Parcel No. 7, 32,33, and 35 associated with the Mile 6 W Road Improvement Project (CSJ# 0921-02-356).

15.

Precinct #2 - Comm. Cantu:

62689

TXDOT Pct 2:
Requesting acceptance and approval of Advance Funding Agreement (AFA) - Amendment #2 between Hidalgo County and Texas Department of Transportation for Regional Linear Park Project from S. San Antonio Ave to Ridge Road (CSJ:0921-02-365) with authority for the County Judge to sign all required documentation.

16.

Precinct #3 - Comm. Flores:

62696

Requesting acceptance and approval of Advance Funding Agreement (AFA) between Hidalgo County and Texas Department of Transportation for FM 494 from FM 676 (Mile 5) to SH 107 (CSJ #0864-01-068) with authority for the County Judge to sign all required documentation

17.

Budget & Management:

62672

TXDOT Receivables (1315):
Authority for the County Executive Officer to sign TXDOT Form ROW-N-20AB Tabulation of Cost, as necessary, for all qualifying reimbursement requests associated with the following TXDOT road projects:
1. Pct 1 Mile 6 West CSJ#0921-02-168 (program 121-039)

Budget Appropriations:

62658

Pct 3- Veterans Blvd (1200):
A. Approval of certification of revenues as certfied by the County Auditor for revenues received from the City of Palmview for the road improvement to Veterans Blvd.
B. Approval of 2017 appropriation of funds into Pct 3-Veterans Blvd in the amount of $1,274,089.60.

18.

Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).

62633

1. Requesting approval to execute the US Communities software financing agreement through Ricoh, for a Laserfiche software solution in the monthly payment amount of $2,341.28 for 36 months.
2. Requesting approval to accept the electronic signature of the Purchasing Agent on the purchase order as the sole signature while remaining compliant with procurement statutes.

Hidalgo County

62678

Presentation of bids received from responsible vendors submitting the lowest and best bids for the purpose of the purpose of multiple awards and approval of contracts for the Request for Bids titled: Hidalgo County-"Purchase of Uniforms and Accessories for Hidalgo County Law Enforcement Agencies" through project No.:2017-122-08-30-SMA.

Pct. 1

62666

Acceptance and approval of proposal received and authority to purchase for the Hidalgo County Precinct No. 1 from The Grasshopper (Moridge Mfg. Inc.) - authorized dealer H & H Outdoor Power Equipment awarded vendor [thru our membership/participation with Buy Board contract #529-17], for the following:

A. Four [4] Grasshopper 725DT Power Unit at $10,233.75;
B. Four [4] 3472 PowerFold Deck at $2,715.00;
C. Four [4] 100 lbs. Counterweight Kit/Mount kit at $187.50;

through the processing of submitted Requisition #361972 through Purchase Order protocol for a total amount of $52,545.00.

Pct. 2

62709

Requesting approval to submit application for Electricity Services with deposit and application fees in the amount of $125.00 for the Pct 2 San Juan CRC Youth Facility, payable to Magic Valley Electric Cooperative, Inc., with authority for County Treasurer to issue payment/check after completion of Auditor's review/audit/processing procedures are completed.

62718

Requesting approval of Work Authorization No. 1 (with an estimated cost of $84.580.00) as submitted by project engineer, Cruz Hogan Consultants, Inc, to provide professional engineering services required for the Pct 2 Moore Road(Veterans Blvd-San Antonio Rd) Project, Contract #C-17-276-11-07.

Pct. 3

62716

a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional service;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with Professional Engineering Services for Precinct No.3 Projects (on an as needed basis):

	JAVIER HINOJOSA ENGINEERING	R. GUTIERREZ ENGINEERING	RIO DELTA ENGINEERING
EVALUATOR #1	98	95	93
Ranking

c. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm of ___________________.

62567

Acceptance of the sole bid received from Starr Feedyard, Ltd. the responsible vendor submitting the lowest and best bid for the purpose of award and approval of lease for RFB No.2017-222-09-27-TDL Titled: "Lease of Land (approximately 1280 acres)" for Pct. 3.

Elections Department

62399

Presentation of the bids received from the responsible vendor submitting the lowest and best bid for the purpose of award and approval of contract for the Request for Bids Project titled: "Printing and Mass Mail Out of Voter Registration Cards 2017" through project no.: 2017-178-10-25-SGS, to Castle Business Solutions, LLC.

Sheriff's Office

62456

Presentation of the responsible vendor submitting the lowest and best bid or the purpose of the award of bid to The Basileia Group, Inc,dba/New Dimension Pharmacy Houston, TX., including approval of the contract for; RFB 2017-245 for "Purchase of Medical Supplies & Equipment" .

19.

Open Forum

20.

Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:

Real Estate Acquisition

Pending and/or potential litigation

62599

Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Raiders.

62700

Cause No. C-5589-15-F; Hidalgo County v. Volkswagen Group of America, Inc., Audi of America, LLC and Porsche Cars North America, Inc.

62712

Claim of Ray Eufracio

62674

Claim of Paul Anthony Talamantez

62676

Claim of Raquel Talamantez

62679

Claim of Raquel Talamantez Custodian of Alyssa Talamantez, a minor passenger

62683

Claim of Raquel Talamantez Custodian of Arabella Talamantez, a minor passenger

21.

A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)

22.

Open Session:

Real Estate Acquisition and appropriation for same

Pending and/or potential litigation

62598

Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Raiders

62701

Cause No. C-5589-15-F; Hidalgo County v. Volkswagen Group of America, Inc., Audi of America, LLC and Porsche Cars North America, Inc.

62713

Claim of Ray Eufracio

62675

Claim of Paul Anthony Talamantez