1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 62472 Approval of 2018 Holiday Schedule 6. 62483 Request for payment of claim to 1st Choice Electric Invoice number 10182017-1 in the amount of $ 225.00 for electrical services performed at Hidalgo county Drainage District #1. 7. 62496 Requesting approval of final negotiated Professional Services Agreement with Quintanilla, Headley, & Associates, Inc., as it relates to on call Professional Surveying Services on as needed basis to the Hidalgo County Drainage District No.1 projects. Approved for negotiations by the HCDD1 Board of Directors on October 31, 2017 (AI#62319). (Contract# C-HCDD1-17-057-11-14) 8. 62486 2013 Bonds Budget: 365-Rural Drainage Development Pct.1 A. Application for Payment No. 2 in the amount of $810.00 from Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-17-026-06-27-Pct.1 Lucero Del Norte Subdivision. Project Engineer: Robert Fina, P.E. -Tedsi Infrastructure Group PO#632525 9. 62431 A. Requesting approval to declare surplus the listed items in the herein attached Exhibit "A" (including i.e. vehicle units, heavy equipment, Tractors/Shredders, General Miscellaneous Property) for the purpose of sale through auction [scheduled for December 6, 2017] in accordance with Texas Local Government Code 263.152 (a)(1); B. Requesting authority to publish advertisements for the Auction of Surplus Items scheduled to be held on December 6, 2017. C. Requesting authority to remove assets listed on Exhibit "A" (attached hereto) from the Hidalgo County Drainage District No. 1 inventory list after finalizing the auction sale; AND, in the event "NO BIDS" received: D. Pursuant to Texas Local Government Code, 263.151(1) and/or 263.152(a)(3), Board of Directors proceed to:'...order any of the property on Exhibit "A" (attached hereto) to be destroyed or otherwise disposed of as worthless in as much as the Board of Directors undertook to sell said items at auction on December 6, 2017, resulted in no bids received. 10. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 11. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 12. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 13. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 14. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 62549 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 62553 Presentation of Fund Information Report B. 62470 Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports. C. 62493 Discussion, consideration and approval to process payment for tax years 2014, 2015, and 2016 in the amount of $198,961.42, $193,997.90, and $203,914.12, respectively, to HEB Grocery Company pursuant to the Economic Development Agreement between the City of Weslaco, Hidalgo County, and HEB Grocery Company. 3. 2017 Intradepartmental transfers: A. 62520 2017- Hidalgo County Sheriff's Office (1100) B. 62521 2017 - PHHS (1293) C. 62507 2017 - TREASURER'S OFFICE (1100) D. 62508 2017 - Planning Dept. (1100) E. 62510 2017 - Health & Human Services Dept. / TB PREV & CNTRL - FED (1293) F. 62506 2017 - Pct 1 R&B (1200) G. 62512 2017 BCAP/PCT.1 FLORA SUBDIVISION (1312) H. 62503 2017 - Tax Office (1100) I. 62494 2017-WIC (1100) J. 62473 2017 - Facilities Management (1100) K. 62475 2017 - Facilities Management (1100) Cty Wide L. 62480 2017 - Constable Precinct 4 (1100) M. 62484 2017-Pct.4 Road Maint (1200) N. 62487 2017 - 332nd DC (1100) O. 62436 2017 - Pct 1 Parks (1100) P. 62457 2017 - 449th District Court (1100) Q. 62460 2017 - Constable Pct 1 (1100) R. 62430 2017 - District Clerk (1100) 4. 2017 Interdepartmental transfers: A. 62513 Pct. 1 (1100): Approval of 2017 interdepartmental transfer from Sanitation (001) to Parks (013) in the amount of $2200.00 B. 62504 Pct 3 Rd Maint (1200): Approval of interdepartmental transfer from various R&B projects into Pct 3 Rd Maint in the amount of $34,306.87. C. 62502 CO2014-Pct 3 Veterans Blvd (1345): Approval of interdepartmental transfer from various CO2014-Pct 3 accounts into CO2014-Pct 3 Veterans Blvd in the amount of $108,418.66. D. 62485 2017-Pct.4 Acceptance and approval of interdepartmental transfer from Pct.4 Rd Maint (program 007) to Pct.4 Admin (program 005) in the amount of $3,350.00. 5. Planning Department: A. 62476 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Executive Office: A. 62455 Approval of Right of Way Permits- North Alamo Water Supply Corporation: Fernando Tovar; Weslaco, TX; Proposing a bore, 2" PVC casing for a 3/4" waterline, from the centerline of Mile 4W go West 4/10 mile. Will bore Mile 14 1/2 from North to South 4' deep. 7. Tax Refunds: A. 62453 Account Number Payer Amount S6951.02.000.0045.00 Lereta LLC $2,565.49 8. Membership Dues/Certifications A. 62447 Requesting approval of requisition #359395 for 2017 membership dues to the Texas Police Association for Chief Deputy Mario Lopez in the amount of $ 30.00 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor. B. 62458 Requesting approval of requisition #347972 for 2017 membership dues to the International Association of Chiefs of Police for Sheriff J.E. "Eddie" Guerra, Chief Deputy Mario Lopez and Division Chief Joel Rivera in the amount of $ 150.00 each with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor. 9. Budget & Management: A. Interfund transfers: 1. 62499 CO2017-Pct 3 Veterans Blvd (1351): Approval of interdepartmental transfer from TXDOT-Pct 3 M3(Tom Gil-FM492), Fund 1315, into CO2017-Pct 3 Veterans Blvd, Fund 1351, in the total amount of $40,424.23 to fund project expenditures. 10. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 62524 Approval of Application for Payment No. 6 in the amount of $310,849.39 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and as reviewed by project engineer, Ricardo Gallaga, P.E. B. 62491 Executive Office - Traffic Engineering: Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice Date Invoice # Amount PO # L&G Consulting Engineers, Inc. 9/30/17 11326520 $12,577.44 733569 C. 62432 Executive Office - New Courthouse Project: Acceptance and approval of the following invoice in connection with drainage improvements at SH 107 & Bus 281 with authority for County Treasurer to issue payment after review and processing procedures are completed by County Auditor: Vendor Invoice Date Invoice# Amount PO# L&G Consulting Engineers, Inc. 10/31/17 11326549 $30,613.60 750481 D. 62489 BCAP/PCT.3 Requesting acceptance and approval of payment for Invoice No. 17112 in the amount of $8,050.95 as submitted by project engineer Javier Hinojosa Engineering under Contract# C-CAP-12-128-05-22 for El Paraiso & Palm Subdivision. E. 62461 PCT 1: Requesting acceptance & approval of invoice 11326552 in the amount of $113,257.80 for Mile 6 Project - WA#1, as submitted by contracted/project engineer, L & G Consulting Engineers, Inc. F. 62272 1. Requesting authority to subscribe to ESRI's ArcGIS online subscription, to have access to their desktop application, Drone2Map, to allow the Planning Department to view 2D and 3D maps through images captured via drone; 2. Requesting authority to renew subscription to Drone2Map, annually, for the life of the equipment. G. 62391 Requesting approval/authority to exercise the County's option to extend a Sixty (60) Day grace period as provided in the current agreement contract #E-17-175-05-16 with Ergon Asphalt & Emulsions, Inc. for CRS-2 Cationic Rapid Setting (Emulsified Asphalt) for Hidalgo County [under the same rates, terms & conditions] effective, 11/30/17, and expires 1/29/18 so as to have no lapse in service while procurement process is completed and awarded. H. 62420 Tax Office McAllen Substation: 1. Approval to enter into a 36 month annual monitoring service agreement with Superior Alarms d/b/a Alan Enterprises Inc. " Annual Fee $360.00 to start on November 1, 2017 to continue annually thereafter" to include one-time activation fee of $65.00; And allow automatic renewal thereafter per the Agreement Terms & Conditions (Section B), or canceled by either party (subject to 30-day notification). 2. Request approval to obtain any signatures from Co. Judge and/or commissioners’ when needed to execute agreement. I. 62435 Requesting approval of payment for the following invoices listed below submitted by project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# Palmer Pavilion Renovation Project 11/01/17 20040 $3,397.68 753329 Community Resource Center (CRC) Youth Facility Project 11/01/17 20041 $151.11 753330 County Wide Shop Facility Project 11/01/17 20042 $11,904.46 760512 Off System Bridge Repair Detail Project 11/01/17 20043 $4,337.39 764295 Military Highway Extension Project 11/01/17 20044 $6,464.86 764596 Las Milpas Park Youth Facility Project 11/01/17 20045 $5,403.93 767363 J. 62437 Approval of Application for Payment No. 7 in the amount of $115,692.80 for the Pct 2 Yuma Avenue Extension project submitted by contractor, Texas Cordia Construction, LLC through Contract C-16-281-11-15 and as reviewed by project inspector, Eugene Palacios, P.E. K. 62445 Requesting approval of payment for the following invoices listed below submitted by project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# Eldora Road Project 10/31/17 11326555 $96,363.12 764302 Regional Linear Park Project 10/31/17 11326571 $9,822.06 759102 Dicker Road Project 10/31/17 11326572 $7,403.28 762740 Cesar Chavez Road Project 10/31/17 11326573 $15,775.12 732294 Nolana Loop Road Project 10/31/17 11326574 $5,484.98 735496 Rancho Blanco Road Ext Project 10/31/17 11326575 $3,469.74 744762 Nolana Loop Road Project 10/31/17 11326576 $61,257.83 760468 CRC Youth Facility Project 10/31/17 11326582 $749.11 740929 L. 62426 Approval of Payment Application No. 11 in the amount of $93,192.11 submitted by L&G Construction, awarded contractor for Precinct 3 South Detention Basin Project, as certified for payment by project engineer, L&G Engineers, C-16-161-08-09. M. 62193 Requesting authority to exercise the second (2nd) and final one (1) year extensions/renewals as provided in the listed contracts for “Disaster Debris Clearance and Removal Services” under HGAC for Hidalgo County under the same rates, terms, and conditions effective 01-01-18 through 12-31-18. 1. E-16-404-12-06 Ashbritt, Inc.; 2. E-16-404a-12-06 Ceres Environmental Service, Inc. N. 62434 Add/Delete fuel cards/users 1. Hidalgo County Information Technology Department - Add fuel and users 2. Hidalgo County Budget and Management Department - Delete fuel card
Sheriff's Office: A. 62440 Discussion, consideration, and approval to appoint Cristina A. Garcia as an intern under the Hidalgo County Sheriff's Office Law Enforcement Internship Program for the period of 11/2017 to 12/2017. B. 62375 Sheriff's Office - Operation Stonegarden (1284): 1. Authorization and approval to accept the Grant Adjustment Notice in reference to Operation Stonegarden FY 2015 Supplemental award of $601,245.48 and authorization for County Judge, as authorized official, to sign (and initial) required documents. 2. Authorization to pay Overtime reimbursable under the grant terms and conditions. 3. Approval of Certification of Revenues as certified by the County Auditor of the FY 2015 Operation Stonegarden Supplemental. 4. Approval to appropriate the budget for the Sheriff’s Office FY2015 supplemental in the amount of $478,245.48. 5. Authorization and approval to accept an extension in reference to Operation Stonegarden FY 2015. New termination date: February 28, 2018 6. Authorization and approval to accept Supplemental CAP Waiver in reference to Operation Stonegarden FY 2015. C. 62348 2015 Operation Stonegarden (1284) : 1. Authorization and approval to request an extension for Constable PCT #2, Constable PCT #3 and Constable PCT #4 in reference to Operation Stonegarden FY 15. New Termination Date: Dec. 31, 2017 2. Authorization and approval to submit a budget amendment (FRAG) and Price Act Waiver in reference to Operation Stonegarden FY 15.
Executive Office: A. Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 62523 Discussion, consideration and action on request by STC regarding On-Line Degree Program C. 62258 Approval of Certificate of County Judge of Hidalgo County, Texas approving the Issuance of Bonds by the Public Finance Authority for the benefit of Prime Healthcare Foundation and certain of its affiliates, including Knapp Medical Center and Mission Hospital, Inc. with authority for County Judge to sign D. 62481 Approval of Right of Way Permit - Pct. 1: North Alamo Water Supply Corporation: Monte Alto ISD, Monte Alto, TX; Proposing a 8" waterline and 4 open cut, from the centerline of First Street. Will open cut Garcia Ave, Hidalgo Ave,Vernon Ave from North to South and First Street West to East a 4' deep.
Urban County: A. 62501 1. Requesting approval to re-certify Proyecto Azteca Community Housing Development Organization (CHDO) within the County of Hidalgo. 2. Requesting approval to execute the 2017 HOME/CHDO agreement for Proyecto Azteca B. 62492 1. Requesting approval to re-certify Affordable Homes of South Texas, Inc., a Community Housing Development Organization (CHDO) within the County of Hidalgo. 2. Requesting approval to execute the 2017 HOME/CHDO agreement for Affordable Homes of South Texas, Inc.
Health & Human Services Department: A. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures B. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Precinct #1 - Comm. Fuentes: A. 62479 Pct. 1 is requesting approval to accept the counter offer to purchase a tract of land known as Parcel No. 34 associated with the Mile 6 W Road Improvement Project (CSJ# 0921-02-356).
Precinct #2 - Comm. Cantu: A. 62517 1. Approval to accept a letter of resignation from A. Jimmy Garza, board member of the Hidalgo County Regional Mobility Authority Board. 2. Approval to appoint a member to the Hidalgo County Regional Mobility Authority Board. B. 62515 Discussion, consideration and approval of AEP (American Electric Power) Contribution-In-Aid-of-Construction Agreement for Electric Distribution Services for the installation of Streetlights at Plena Vista Subdivision in Precinct #2.
Budget & Management: A. 62516 Colonia Streetlight Program (1100): Approval of 2017 interfund transfer from Pct 2 Rd Maint (1200) to Colonia Streetlight Program (1100) in the amount of $9,525.67 to fund AEP Contribution-In-Aid-of-Construction-Agreement.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Pct. 1 1. 62333 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional services for the following: b. Presentation of scoring grids (for the purpose of ranking by CC) of the firms graded & evaluated through the County's approved "pool" and as nominated and approved by CC on 10-31-17 (ai # 62240) in connection with professional Architectural ,Services for Precinct No. 1 Tax Substation. ROFA Architects, Inc. Milnet Architectural Services, PLLC Gomez, Mendez, Saenz, Inc. Evaluator 1 96 93 95 Evaluator 2 97 95 93 Evaluator 3 98 96 94 Evaluator 4 93 90 91 Evaluator 5 95 95 92 Average Score 95.8 93.8 93.0 Ranking b2. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County's approved "pool" and as nominated and approved by CC on 10-31-17 (ai #62240) in connection with professional Construction Management Services for Precinct No. 1 Tax Substation. SAMES Inc. B2Z Engineering, LLC L & G Consulting Engineers, Inc. Evaluator 1 93 98 95 Evaluator 2 95 97 96 Evaluator 3 94 98 96 Evaluator 4 89 97 91 Evaluator 5 91 93 97 Average Score 92.4 96.6 95.0 Ranking c. Authority for the Purchasing Dept. to negotiate a professional services contracts with the number one (1) ranked firms for the disciplines herein: Architectural Services:____________________;Construction Management _____________________. 2. 62462 Requesting approval of final negotiated "on call basis" agreement with Quintanilla, Headley & Associates for the provision of Surveying Services for Precinct No. 1 [HCCC of 10-24-17 R-AI#62232. B. Pct. 4 1. 62320 Requesting to reject all bids received for: Memorial Park Phase I-Precinct 4-(RFB No. 2017-217-10-25-LHS) due to modifications to the specifications as recommended by project architect and manager. 2. 62509 Requesting approval of Work Authorization # 1 under the current agreement with B2Z Engineering, LLC (C-17-243-09-05) for the provision of "On Call Professional Engineering Services" for Pct. No. 4 in the amount of $114,418.60 for Brewster Park Phase 1. 3. 62497 Requesting approval of Certificate of Substantial Completion (Partial) submitted by Synergy Builders of Texas, LLC, for the “Recovery Motor Pool Improvements” as submitted and certified by engineer, Halff & Associates, Contract No. 2017-067-03-21. 4. 62450 Pursuant to Texas Constitution, Article 3, Sect. 52, requesting acceptance and approval to Amend original AI#62128 for declaration of Public Purpose" to include the purchase of miscellaneous items [i.e. printed materials, supplies and other related items] which assist in the Precinct's efforts in disseminating information on road conditions, closures, paving/drainage improvements, educational and health awareness, public safety services and programs affecting the community including, but not limited to, the following up-coming events: A. Ground Breaking for Pct. #4- 10th St B. Ground Breaking for Pct. #4-Brewster Park C. Ground Breaking for Pct. #4-Sunflower Park D. Community Resource Center's - Numerous Events E. Ribbon Cutting Ceremony-Milo Ponce Improvements F. Town hall meetings C. Health & Human Services Dept. 1. 62361 Presentation of the the scoring/evaluation grid (from designated grading committee) for the purpose of Commissioner's Court to declare/rank the sole submitted response received as "Qualified" in order to proceed to the next phase of the procurement process-authority to negotiated in connection with the "Request for Proposals for Hidalgo County Health & Human Services Department-"Indigent Health Care Computer Software" RFP 2017-161. D. Sheriff's Office 1. 62280 Approval to enter into an agreement with Netmail through approved Purchase Order #766051 for the migration from Zimbra to Netmail [as requested/required after receipt of PO]. E. Co. Wide 1. 62223 HIDALGO COUNTY: a. Authority to amend & revise with additions to the current list of vendors attached hereto [CC/AI#52408 of 12-08-15] the exemption in connection with the authority to purchase repairs only (excludes maintenance for vehicles or equipment) for County-owned vehicles and equipment through the established and approved procedures for the requisition and purchase order process with said authority through 12-31-19; and, The following agenda items effective 01-01-18 through 12-31-19: a. Requesting exemption from competitive bidding requirements under Tx. Local Government Code, Chapter 262, Sections-.024(a)(3)-"an item necessary because of unforeseen damage to public property;", and (7)-"an item that can be obtained from only one source, including"-(B) films, manuscripts, or books -(D) "captive replacement parts or components for equipment;" and (11) "vehicle and equipment repairs" b. Requesting authority to purchase repairs only (excludes maintenance for vehicles or equipment} for County-owned vehicles and equipment from the vendors identified and detailed list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to extend through December 31, 2019. c. Requesting authority to purchase parts for County-owned vehicles, equipment, heavy equipment and machinery from the vendors identified and detailed revised list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to purchase through December 31, 2019; d. Requesting authority to purchase books, publications, films and manuscripts as detailed in attachments herein for those applicable Elected Offices, Departments, Programs and/or Agencies as well as Specialized Local Entities through all funding sources; e. Requesting exemption from competitive bidding requirements under Tx. Local Govn.Code, Chapter 262, Section .024(a)(8)(d)"an item of food for Sheriff Office, Adult Detention Facility, aka, County Jail), Texas Agrilife Extension Service including all other Hidalgo County Elected Offices, Departments, Programs and/or Agencies as well as Specialized Local Entities (i.e. Adult & Juvenile) through all funding sources with action valid through December 31, 2019; f. Pursuant to same statute, specifically 262.024(d), action the following: 1. Solicitation of at least three (3) quotes by: 2. Telephone; 3. Written quotations; g. Set the intervals for the solicitation of quotes for: 1. Current & historic time frame is 30 days; 2. Other as approved ________________; h. Presentation for approval of the proposed draft solicitation quote/bid form including, terms, conditions, requirements, as detailed on Hidalgo County Purchase Order document valid through December 31, 2019.
Elections Administration: A. Discussion, consideration and action but not limited to Election updates. B. 62505 Official Canvassing of the Election Results for the November 7th, 2017 Constitutional Amendment Election pursuant to Section 67.004 of the Texas Election Code.
Open Forum
17. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 62469 Claim of Juan M. Guerra D. 62468 Claim of Nahiely J. Garcia E. 62477 Claim of Maria Isidra Perez et al 20. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 62472 Approval of 2018 Holiday Schedule 6. 62483 Request for payment of claim to 1st Choice Electric Invoice number 10182017-1 in the amount of $ 225.00 for electrical services performed at Hidalgo county Drainage District #1. 7. 62496 Requesting approval of final negotiated Professional Services Agreement with Quintanilla, Headley, & Associates, Inc., as it relates to on call Professional Surveying Services on as needed basis to the Hidalgo County Drainage District No.1 projects. Approved for negotiations by the HCDD1 Board of Directors on October 31, 2017 (AI#62319). (Contract# C-HCDD1-17-057-11-14) 8. 62486 2013 Bonds Budget: 365-Rural Drainage Development Pct.1 A. Application for Payment No. 2 in the amount of $810.00 from Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-17-026-06-27-Pct.1 Lucero Del Norte Subdivision. Project Engineer: Robert Fina, P.E. -Tedsi Infrastructure Group PO#632525 9. 62431 A. Requesting approval to declare surplus the listed items in the herein attached Exhibit "A" (including i.e. vehicle units, heavy equipment, Tractors/Shredders, General Miscellaneous Property) for the purpose of sale through auction [scheduled for December 6, 2017] in accordance with Texas Local Government Code 263.152 (a)(1); B. Requesting authority to publish advertisements for the Auction of Surplus Items scheduled to be held on December 6, 2017. C. Requesting authority to remove assets listed on Exhibit "A" (attached hereto) from the Hidalgo County Drainage District No. 1 inventory list after finalizing the auction sale; AND, in the event "NO BIDS" received: D. Pursuant to Texas Local Government Code, 263.151(1) and/or 263.152(a)(3), Board of Directors proceed to:'...order any of the property on Exhibit "A" (attached hereto) to be destroyed or otherwise disposed of as worthless in as much as the Board of Directors undertook to sell said items at auction on December 6, 2017, resulted in no bids received. 10. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 11. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 12. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 13. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 14. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 62549 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 62553 Presentation of Fund Information Report B. 62470 Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports. C. 62493 Discussion, consideration and approval to process payment for tax years 2014, 2015, and 2016 in the amount of $198,961.42, $193,997.90, and $203,914.12, respectively, to HEB Grocery Company pursuant to the Economic Development Agreement between the City of Weslaco, Hidalgo County, and HEB Grocery Company. 3. 2017 Intradepartmental transfers: A. 62520 2017- Hidalgo County Sheriff's Office (1100) B. 62521 2017 - PHHS (1293) C. 62507 2017 - TREASURER'S OFFICE (1100) D. 62508 2017 - Planning Dept. (1100) E. 62510 2017 - Health & Human Services Dept. / TB PREV & CNTRL - FED (1293) F. 62506 2017 - Pct 1 R&B (1200) G. 62512 2017 BCAP/PCT.1 FLORA SUBDIVISION (1312) H. 62503 2017 - Tax Office (1100) I. 62494 2017-WIC (1100) J. 62473 2017 - Facilities Management (1100) K. 62475 2017 - Facilities Management (1100) Cty Wide L. 62480 2017 - Constable Precinct 4 (1100) M. 62484 2017-Pct.4 Road Maint (1200) N. 62487 2017 - 332nd DC (1100) O. 62436 2017 - Pct 1 Parks (1100) P. 62457 2017 - 449th District Court (1100) Q. 62460 2017 - Constable Pct 1 (1100) R. 62430 2017 - District Clerk (1100) 4. 2017 Interdepartmental transfers: A. 62513 Pct. 1 (1100): Approval of 2017 interdepartmental transfer from Sanitation (001) to Parks (013) in the amount of $2200.00 B. 62504 Pct 3 Rd Maint (1200): Approval of interdepartmental transfer from various R&B projects into Pct 3 Rd Maint in the amount of $34,306.87. C. 62502 CO2014-Pct 3 Veterans Blvd (1345): Approval of interdepartmental transfer from various CO2014-Pct 3 accounts into CO2014-Pct 3 Veterans Blvd in the amount of $108,418.66. D. 62485 2017-Pct.4 Acceptance and approval of interdepartmental transfer from Pct.4 Rd Maint (program 007) to Pct.4 Admin (program 005) in the amount of $3,350.00. 5. Planning Department: A. 62476 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Executive Office: A. 62455 Approval of Right of Way Permits- North Alamo Water Supply Corporation: Fernando Tovar; Weslaco, TX; Proposing a bore, 2" PVC casing for a 3/4" waterline, from the centerline of Mile 4W go West 4/10 mile. Will bore Mile 14 1/2 from North to South 4' deep. 7. Tax Refunds: A. 62453 Account Number Payer Amount S6951.02.000.0045.00 Lereta LLC $2,565.49 8. Membership Dues/Certifications A. 62447 Requesting approval of requisition #359395 for 2017 membership dues to the Texas Police Association for Chief Deputy Mario Lopez in the amount of $ 30.00 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor. B. 62458 Requesting approval of requisition #347972 for 2017 membership dues to the International Association of Chiefs of Police for Sheriff J.E. "Eddie" Guerra, Chief Deputy Mario Lopez and Division Chief Joel Rivera in the amount of $ 150.00 each with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor. 9. Budget & Management: A. Interfund transfers: 1. 62499 CO2017-Pct 3 Veterans Blvd (1351): Approval of interdepartmental transfer from TXDOT-Pct 3 M3(Tom Gil-FM492), Fund 1315, into CO2017-Pct 3 Veterans Blvd, Fund 1351, in the total amount of $40,424.23 to fund project expenditures. 10. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 62524 Approval of Application for Payment No. 6 in the amount of $310,849.39 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and as reviewed by project engineer, Ricardo Gallaga, P.E. B. 62491 Executive Office - Traffic Engineering: Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice Date Invoice # Amount PO # L&G Consulting Engineers, Inc. 9/30/17 11326520 $12,577.44 733569 C. 62432 Executive Office - New Courthouse Project: Acceptance and approval of the following invoice in connection with drainage improvements at SH 107 & Bus 281 with authority for County Treasurer to issue payment after review and processing procedures are completed by County Auditor: Vendor Invoice Date Invoice# Amount PO# L&G Consulting Engineers, Inc. 10/31/17 11326549 $30,613.60 750481 D. 62489 BCAP/PCT.3 Requesting acceptance and approval of payment for Invoice No. 17112 in the amount of $8,050.95 as submitted by project engineer Javier Hinojosa Engineering under Contract# C-CAP-12-128-05-22 for El Paraiso & Palm Subdivision. E. 62461 PCT 1: Requesting acceptance & approval of invoice 11326552 in the amount of $113,257.80 for Mile 6 Project - WA#1, as submitted by contracted/project engineer, L & G Consulting Engineers, Inc. F. 62272 1. Requesting authority to subscribe to ESRI's ArcGIS online subscription, to have access to their desktop application, Drone2Map, to allow the Planning Department to view 2D and 3D maps through images captured via drone; 2. Requesting authority to renew subscription to Drone2Map, annually, for the life of the equipment. G. 62391 Requesting approval/authority to exercise the County's option to extend a Sixty (60) Day grace period as provided in the current agreement contract #E-17-175-05-16 with Ergon Asphalt & Emulsions, Inc. for CRS-2 Cationic Rapid Setting (Emulsified Asphalt) for Hidalgo County [under the same rates, terms & conditions] effective, 11/30/17, and expires 1/29/18 so as to have no lapse in service while procurement process is completed and awarded. H. 62420 Tax Office McAllen Substation: 1. Approval to enter into a 36 month annual monitoring service agreement with Superior Alarms d/b/a Alan Enterprises Inc. " Annual Fee $360.00 to start on November 1, 2017 to continue annually thereafter" to include one-time activation fee of $65.00; And allow automatic renewal thereafter per the Agreement Terms & Conditions (Section B), or canceled by either party (subject to 30-day notification). 2. Request approval to obtain any signatures from Co. Judge and/or commissioners’ when needed to execute agreement. I. 62435 Requesting approval of payment for the following invoices listed below submitted by project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# Palmer Pavilion Renovation Project 11/01/17 20040 $3,397.68 753329 Community Resource Center (CRC) Youth Facility Project 11/01/17 20041 $151.11 753330 County Wide Shop Facility Project 11/01/17 20042 $11,904.46 760512 Off System Bridge Repair Detail Project 11/01/17 20043 $4,337.39 764295 Military Highway Extension Project 11/01/17 20044 $6,464.86 764596 Las Milpas Park Youth Facility Project 11/01/17 20045 $5,403.93 767363 J. 62437 Approval of Application for Payment No. 7 in the amount of $115,692.80 for the Pct 2 Yuma Avenue Extension project submitted by contractor, Texas Cordia Construction, LLC through Contract C-16-281-11-15 and as reviewed by project inspector, Eugene Palacios, P.E. K. 62445 Requesting approval of payment for the following invoices listed below submitted by project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# Eldora Road Project 10/31/17 11326555 $96,363.12 764302 Regional Linear Park Project 10/31/17 11326571 $9,822.06 759102 Dicker Road Project 10/31/17 11326572 $7,403.28 762740 Cesar Chavez Road Project 10/31/17 11326573 $15,775.12 732294 Nolana Loop Road Project 10/31/17 11326574 $5,484.98 735496 Rancho Blanco Road Ext Project 10/31/17 11326575 $3,469.74 744762 Nolana Loop Road Project 10/31/17 11326576 $61,257.83 760468 CRC Youth Facility Project 10/31/17 11326582 $749.11 740929 L. 62426 Approval of Payment Application No. 11 in the amount of $93,192.11 submitted by L&G Construction, awarded contractor for Precinct 3 South Detention Basin Project, as certified for payment by project engineer, L&G Engineers, C-16-161-08-09. M. 62193 Requesting authority to exercise the second (2nd) and final one (1) year extensions/renewals as provided in the listed contracts for “Disaster Debris Clearance and Removal Services” under HGAC for Hidalgo County under the same rates, terms, and conditions effective 01-01-18 through 12-31-18. 1. E-16-404-12-06 Ashbritt, Inc.; 2. E-16-404a-12-06 Ceres Environmental Service, Inc. N. 62434 Add/Delete fuel cards/users 1. Hidalgo County Information Technology Department - Add fuel and users 2. Hidalgo County Budget and Management Department - Delete fuel card
Sheriff's Office: A. 62440 Discussion, consideration, and approval to appoint Cristina A. Garcia as an intern under the Hidalgo County Sheriff's Office Law Enforcement Internship Program for the period of 11/2017 to 12/2017. B. 62375 Sheriff's Office - Operation Stonegarden (1284): 1. Authorization and approval to accept the Grant Adjustment Notice in reference to Operation Stonegarden FY 2015 Supplemental award of $601,245.48 and authorization for County Judge, as authorized official, to sign (and initial) required documents. 2. Authorization to pay Overtime reimbursable under the grant terms and conditions. 3. Approval of Certification of Revenues as certified by the County Auditor of the FY 2015 Operation Stonegarden Supplemental. 4. Approval to appropriate the budget for the Sheriff’s Office FY2015 supplemental in the amount of $478,245.48. 5. Authorization and approval to accept an extension in reference to Operation Stonegarden FY 2015. New termination date: February 28, 2018 6. Authorization and approval to accept Supplemental CAP Waiver in reference to Operation Stonegarden FY 2015. C. 62348 2015 Operation Stonegarden (1284) : 1. Authorization and approval to request an extension for Constable PCT #2, Constable PCT #3 and Constable PCT #4 in reference to Operation Stonegarden FY 15. New Termination Date: Dec. 31, 2017 2. Authorization and approval to submit a budget amendment (FRAG) and Price Act Waiver in reference to Operation Stonegarden FY 15.
Executive Office: A. Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 62523 Discussion, consideration and action on request by STC regarding On-Line Degree Program C. 62258 Approval of Certificate of County Judge of Hidalgo County, Texas approving the Issuance of Bonds by the Public Finance Authority for the benefit of Prime Healthcare Foundation and certain of its affiliates, including Knapp Medical Center and Mission Hospital, Inc. with authority for County Judge to sign D. 62481 Approval of Right of Way Permit - Pct. 1: North Alamo Water Supply Corporation: Monte Alto ISD, Monte Alto, TX; Proposing a 8" waterline and 4 open cut, from the centerline of First Street. Will open cut Garcia Ave, Hidalgo Ave,Vernon Ave from North to South and First Street West to East a 4' deep.
Urban County: A. 62501 1. Requesting approval to re-certify Proyecto Azteca Community Housing Development Organization (CHDO) within the County of Hidalgo. 2. Requesting approval to execute the 2017 HOME/CHDO agreement for Proyecto Azteca B. 62492 1. Requesting approval to re-certify Affordable Homes of South Texas, Inc., a Community Housing Development Organization (CHDO) within the County of Hidalgo. 2. Requesting approval to execute the 2017 HOME/CHDO agreement for Affordable Homes of South Texas, Inc.
Health & Human Services Department: A. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures B. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Precinct #1 - Comm. Fuentes: A. 62479 Pct. 1 is requesting approval to accept the counter offer to purchase a tract of land known as Parcel No. 34 associated with the Mile 6 W Road Improvement Project (CSJ# 0921-02-356).
Precinct #2 - Comm. Cantu: A. 62517 1. Approval to accept a letter of resignation from A. Jimmy Garza, board member of the Hidalgo County Regional Mobility Authority Board. 2. Approval to appoint a member to the Hidalgo County Regional Mobility Authority Board. B. 62515 Discussion, consideration and approval of AEP (American Electric Power) Contribution-In-Aid-of-Construction Agreement for Electric Distribution Services for the installation of Streetlights at Plena Vista Subdivision in Precinct #2.
Budget & Management: A. 62516 Colonia Streetlight Program (1100): Approval of 2017 interfund transfer from Pct 2 Rd Maint (1200) to Colonia Streetlight Program (1100) in the amount of $9,525.67 to fund AEP Contribution-In-Aid-of-Construction-Agreement.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Pct. 1 1. 62333 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional services for the following: b. Presentation of scoring grids (for the purpose of ranking by CC) of the firms graded & evaluated through the County's approved "pool" and as nominated and approved by CC on 10-31-17 (ai # 62240) in connection with professional Architectural ,Services for Precinct No. 1 Tax Substation. ROFA Architects, Inc. Milnet Architectural Services, PLLC Gomez, Mendez, Saenz, Inc. Evaluator 1 96 93 95 Evaluator 2 97 95 93 Evaluator 3 98 96 94 Evaluator 4 93 90 91 Evaluator 5 95 95 92 Average Score 95.8 93.8 93.0 Ranking b2. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County's approved "pool" and as nominated and approved by CC on 10-31-17 (ai #62240) in connection with professional Construction Management Services for Precinct No. 1 Tax Substation. SAMES Inc. B2Z Engineering, LLC L & G Consulting Engineers, Inc. Evaluator 1 93 98 95 Evaluator 2 95 97 96 Evaluator 3 94 98 96 Evaluator 4 89 97 91 Evaluator 5 91 93 97 Average Score 92.4 96.6 95.0 Ranking c. Authority for the Purchasing Dept. to negotiate a professional services contracts with the number one (1) ranked firms for the disciplines herein: Architectural Services:____________________;Construction Management _____________________. 2. 62462 Requesting approval of final negotiated "on call basis" agreement with Quintanilla, Headley & Associates for the provision of Surveying Services for Precinct No. 1 [HCCC of 10-24-17 R-AI#62232. B. Pct. 4 1. 62320 Requesting to reject all bids received for: Memorial Park Phase I-Precinct 4-(RFB No. 2017-217-10-25-LHS) due to modifications to the specifications as recommended by project architect and manager. 2. 62509 Requesting approval of Work Authorization # 1 under the current agreement with B2Z Engineering, LLC (C-17-243-09-05) for the provision of "On Call Professional Engineering Services" for Pct. No. 4 in the amount of $114,418.60 for Brewster Park Phase 1. 3. 62497 Requesting approval of Certificate of Substantial Completion (Partial) submitted by Synergy Builders of Texas, LLC, for the “Recovery Motor Pool Improvements” as submitted and certified by engineer, Halff & Associates, Contract No. 2017-067-03-21. 4. 62450 Pursuant to Texas Constitution, Article 3, Sect. 52, requesting acceptance and approval to Amend original AI#62128 for declaration of Public Purpose" to include the purchase of miscellaneous items [i.e. printed materials, supplies and other related items] which assist in the Precinct's efforts in disseminating information on road conditions, closures, paving/drainage improvements, educational and health awareness, public safety services and programs affecting the community including, but not limited to, the following up-coming events: A. Ground Breaking for Pct. #4- 10th St B. Ground Breaking for Pct. #4-Brewster Park C. Ground Breaking for Pct. #4-Sunflower Park D. Community Resource Center's - Numerous Events E. Ribbon Cutting Ceremony-Milo Ponce Improvements F. Town hall meetings C. Health & Human Services Dept. 1. 62361 Presentation of the the scoring/evaluation grid (from designated grading committee) for the purpose of Commissioner's Court to declare/rank the sole submitted response received as "Qualified" in order to proceed to the next phase of the procurement process-authority to negotiated in connection with the "Request for Proposals for Hidalgo County Health & Human Services Department-"Indigent Health Care Computer Software" RFP 2017-161. D. Sheriff's Office 1. 62280 Approval to enter into an agreement with Netmail through approved Purchase Order #766051 for the migration from Zimbra to Netmail [as requested/required after receipt of PO]. E. Co. Wide 1. 62223 HIDALGO COUNTY: a. Authority to amend & revise with additions to the current list of vendors attached hereto [CC/AI#52408 of 12-08-15] the exemption in connection with the authority to purchase repairs only (excludes maintenance for vehicles or equipment) for County-owned vehicles and equipment through the established and approved procedures for the requisition and purchase order process with said authority through 12-31-19; and, The following agenda items effective 01-01-18 through 12-31-19: a. Requesting exemption from competitive bidding requirements under Tx. Local Government Code, Chapter 262, Sections-.024(a)(3)-"an item necessary because of unforeseen damage to public property;", and (7)-"an item that can be obtained from only one source, including"-(B) films, manuscripts, or books -(D) "captive replacement parts or components for equipment;" and (11) "vehicle and equipment repairs" b. Requesting authority to purchase repairs only (excludes maintenance for vehicles or equipment} for County-owned vehicles and equipment from the vendors identified and detailed list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to extend through December 31, 2019. c. Requesting authority to purchase parts for County-owned vehicles, equipment, heavy equipment and machinery from the vendors identified and detailed revised list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to purchase through December 31, 2019; d. Requesting authority to purchase books, publications, films and manuscripts as detailed in attachments herein for those applicable Elected Offices, Departments, Programs and/or Agencies as well as Specialized Local Entities through all funding sources; e. Requesting exemption from competitive bidding requirements under Tx. Local Govn.Code, Chapter 262, Section .024(a)(8)(d)"an item of food for Sheriff Office, Adult Detention Facility, aka, County Jail), Texas Agrilife Extension Service including all other Hidalgo County Elected Offices, Departments, Programs and/or Agencies as well as Specialized Local Entities (i.e. Adult & Juvenile) through all funding sources with action valid through December 31, 2019; f. Pursuant to same statute, specifically 262.024(d), action the following: 1. Solicitation of at least three (3) quotes by: 2. Telephone; 3. Written quotations; g. Set the intervals for the solicitation of quotes for: 1. Current & historic time frame is 30 days; 2. Other as approved ________________; h. Presentation for approval of the proposed draft solicitation quote/bid form including, terms, conditions, requirements, as detailed on Hidalgo County Purchase Order document valid through December 31, 2019.
Elections Administration: A. Discussion, consideration and action but not limited to Election updates. B. 62505 Official Canvassing of the Election Results for the November 7th, 2017 Constitutional Amendment Election pursuant to Section 67.004 of the Texas Election Code.
Open Forum
17. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 62469 Claim of Juan M. Guerra D. 62468 Claim of Nahiely J. Garcia E. 62477 Claim of Maria Isidra Perez et al 20. Adjourn