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1. |
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Roll Call |
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2. |
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Pledge of Allegiance |
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3. |
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Prayer |
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4. |
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Approval of Consent Agenda |
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5. |
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County Judge's Office: |
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A. |
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62277
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Discussion, consideration and action on Texas Enterprise Zone Program Mandatory Annual report form and authority for Michael Leo, county designee, to sign all related documents. |
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6. |
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District Attorney's Office: |
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A. |
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62162
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DA-Victim Assistance Program Grant (VAP)(1281):
1. Approval to submit a VAP Grant #2924302 budget adjustment to the Office of the Governor (OOG).
2. Approval to de-obligate partial "In Kind" match and to re-appropriate funds to include "Cash Match." |
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B. |
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62132
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DA - Grand Jury (1100):
Appropriation of funds in the amount of $1,500.00 to fund the purchase of reference materials. |
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7. |
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Constable Pct. #4: |
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A. |
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62214
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Constable Precinct 4 CCP59 (1231): Approval of 2017 appropriation of funds for Constable Precinct 4 CCP59 in the amount of $416.00. |
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8. |
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Tax Office - Paul Villarreal: |
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A. |
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62151
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Discussion, consideration, and approval to execute an inter-local agreement between the County of Hidalgo and the City of Alton for implementation of scofflaw procedures and processes for vehicle registration denial services. |
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9. |
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Sheriff's Office: |
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A. |
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61850
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Sheriff's Office - Firehouse Subs Public Safety Foundations Grant (1284):
Authorization and approval to apply for the Firehouse Subs Grant with the Firehouse Subs Public Safety Foundation. |
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10. |
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Justices of the Peace: |
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A. |
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62267
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J.P. Pct. #2, Pl. 2:
Requesting for Commissioners Court to accept and approve the "Public Purpose" [pursuant to Texas Constitution, Art 3, Section 52] served for the request to purchase promotional items. Items needed to be purchased through current term are such as but not limited to pens, pencils, rulers, drawstring bags, and etc., as these items will be useful to inform, relate progress, educate and report important information to our constituents on aspects of numerous projects, programs, and events. |
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11. |
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Executive Office: |
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A. |
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Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting |
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B. |
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62317
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Request by American Legion Post 408 to use the courthouse square parking lot for the Veterans' Day Parade to be held on Saturday, November 11, 2017 (8-11am) |
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C. |
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62239
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1. Discussion, consideration and action joining the Border Trade Alliance.
2. Discussion, consideration and action authorizing membership dues for 2017-2018 in the amount of $10,000.00, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor
3. Discussion, consideration and action nominating Commissioner Joseph Palacios as member to the Border Trade Alliance Board of Directors and designating Mr. Jose Luis Caso as proxy. |
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D. |
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62311
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Discussion, consideration and action updating address information regarding County's Section 111 Mandatory Reporting Profile Report and authority for County Executive Officer to sign all related documents. |
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E. |
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62152
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Approval of 2018 Holiday Schedule |
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12. |
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Human Resources: |
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A. |
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Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed |
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B. |
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62252
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Sheriff's Office - Jail (1100):
1. Approval of the following personnel actions, effective next full pay period 11/13/2017:
Action |
Dept./ Prg. |
Slot # |
Position Title |
Current Budgeted Salary |
Proposed Budgeted Salary |
Delete |
280-002 |
0365 |
Certified Medical Assistant |
$33,440.00 |
$0.00 |
Create |
280-002 |
0443 |
Licensed Vocational Nurse III |
$0.00 |
$53,562.00 |
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C. |
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62294
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Elections Dept./Elections Contract §31.100(1100):
1. Approval of the following personnel actions effective 10/30/2017:
Action |
Dept./ Prg. |
Slot # |
Position Title |
Current Budgeted Salary/ Allowance |
Proposed Budgeted Salary/ Allowance |
Change in funding source |
130-001 |
0194 (Delete) |
Elections Surveyor |
$33,755.00 |
$0.00 |
130-023 |
0001 (Create) |
$0.00 |
$33,755.00 |
Change in funding source |
130-001 |
0195 (Delete) |
Elections Surveyor |
$33,755.00 |
$0.00 |
130-023 |
0002 (Create) |
$0.00 |
$33,755.00 |
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13. |
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Urban County: |
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A. |
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62290
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1. Approval of Interlocal Agreement between the County of Hidalgo by and through its Urban County Program and Hidalgo County Irrigation District No. 6 For the construction of storm water crossings off the Irrigation Districts main canal for the Peñitas Drain Project Phase II.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement for the Peñitas Drain Project Phase II.
3. Approval of Joint Use Agreement between the County of Hidalgo by and through its Urban County Program and Hidalgo County Irrigation District No. 6 in connection with the Peñitas Drain Project Phase II. |
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B. |
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62199
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The Urban County Program is requesting approval of a budget & program amendment for the City of La Joya. The proposed amendment is for the Fiscal Years 27, 28 & 29 (2014, 2015 & 2016) Work Plans. |
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14. |
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Health & Human Services Department: |
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A. |
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62082
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Proclamation declaring November as Physician Participation Month. |
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B. |
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Health Care Funding District: |
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1. |
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Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures |
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C. |
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Indigent Health Care Program: |
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1. |
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Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures |
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15. |
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Fire Marshal's Office: |
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A. |
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62250
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Requesting approval of Amendment #2 to the 2016 Rural Emergency Services Interlocal Agreement with City of Sullivan. |
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16. |
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Adult Probation: |
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A. |
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62243
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Residential Substance Abuse Treatment - (RSAT) (1289):
1. Approval to accept the RSAT grant from the Office of Governor (Criminal Justice Division) in the amount of $95,692.43 for the grant period of 10/1/17 thru 6/30/18.
2. Approval of certification of revenues as approved by the County Auditor's Office for the RSAT Grant.
3. Approval of appropriation of funds in the amount of $71,769.32 and the cash match of $23,923.11 for a total of $95,692.43. |
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17. |
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Community Service Agency: |
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A. |
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62325
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Discussion, consideration, and authorization to request a ninety day extension to the Texas Department of Housing and Community Affairs for Community Service Block Grant (CSBG) Contract #61170002636, with authorization for Jaime Longoria to sign any and all pertinent document. |
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18. |
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IT Department: |
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A. |
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62147
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COMMISSIONER PCT. 2
Authorization and approval to purchase new data plan and MiFi through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following:
Description: |
User: |
Service Plan: |
MDN: |
New data card activation |
Office Use |
Mobile Broadband Unlimited @ $37.99 per month |
New |
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19. |
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Elections Administration: |
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A. |
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Discussion, consideration and action but not limited to Election updates. |
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20. |
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Budget & Management: |
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A. |
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62334
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Discussion, consideration and approval to amend the County Tobacco Use Policy (Sec. 7.224 of the Civil Service Manual and Sec. 9.59 of the County Personnel Policy Manual) in accordance with Department of State Health Service requirements.
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B. |
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Budget Appropriations: |
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1. |
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62246
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Pct 3 Rd. Maint (1200):
a. Approval of certification of revenues as certified by the County Auditor for revenues received from the City of Palmview for the Champion Lane Project.
b. Approval of 2017 appropriation of funds into Pct 3 Rd. Maint. in the total amount of $37,533.00. |
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2. |
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62285
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Pct. 4 Rd Maint (1200)
A. Approval of 2017 certification of revenues as certified by the County Auditor for revenues received from the Hidalgo County Drainage District No. 1 for the reimbursements from the J-09 Drain Project.
B. Approval of 2017 appropriation of funds into Pct. 4 Rd Maint. in the amount of $155,024.99. |
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21. |
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Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
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A. |
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Hidalgo County |
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1. |
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62300
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Acceptance and approval of the final negotiated AIA form of Agreement between Hidalgo County (Owner) and HDR, Inc., (Architect) to provide architectural services for the design and construction of a New Hidalgo County Courthouse.
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B. |
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Executive Office |
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1. |
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62240
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A. Selection of Evaluation/Grading Committee (nominated by Commissioner's Court) for Construction of Pct. No. 1 Tax Substation:
Architectural Services Evaluators/Graders |
Construction Management Services Evaluators/Graders |
1 |
1 |
2 |
2 |
3 |
3 |
4 |
4 |
5 |
5 |
B. Nomination of at least 3 firms from HC current approved pools of professional services providers for Construction of Pct. No. 1 Tax Substation:
Architectural Services Forms |
Construction Management Firms |
1 |
1 |
2 |
2 |
3 |
3 |
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2. |
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62182
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A. Selection of Evaluation/Grading Committee (Nominated by Commissioner's Court) for "Construction of the County Services Facility" project in Hidalgo County;
Surveying
Grading/Evaluators |
CMT/Geo Technical
Grading/Evaluators |
Architectural
Grading/Evaluators |
1 |
1 |
1 |
2 |
2 |
2 |
3 |
3 |
3 |
4 |
4 |
4 |
5 |
5 |
5 |
B. Nomination of at least 3 firms from HC current approved "pools" of professional services providers for: "Construction of the County Services Facility" project in Hidalgo County;
Surveying Firms |
Geo Technical/CMT Firms |
Architectural Firms |
1 |
1 |
1 |
2 |
2 |
2 |
3 |
3 |
3 |
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C. |
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Pct. 1 |
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1. |
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62329
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a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional services including, but not limited to, the following:
b-1. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with professional Architectural Services for Precinct No. 1 in relation to Sunset Park Operations Facility.
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Alvarado Architects |
HDR Architecture |
The Warren Group Architects |
Evaluator 1 |
98 |
94 |
94 |
Evaluator 2 |
95 |
93 |
90 |
Evaluator 3 |
94 |
90 |
89 |
Average |
95.6 |
92.3 |
91.0 |
Ranking |
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b-2. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with professional (Structural) Engineering Services for Precinct No. 1 in relation to Sunset Park Operations Facility.
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Halff Associates |
SAMES Inc. |
Fulcrum Consulting |
Evaluator 1 |
96 |
92 |
94 |
Evaluator 2 |
93 |
91 |
90 |
Evaluator 3 |
94 |
92 |
88 |
Average Score |
94.3 |
91.6 |
90.6 |
Ranking |
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b-3. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with professional Project Management services for Precinct No. 1 in relation to Sunset Park Operations Facility.
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Casslee Investments |
B2Z Engineering |
Gonzalez-De La Garza & Associates |
Evaluator 1 |
95 |
98 |
93 |
Evaluator 2 |
93 |
97 |
92 |
Evaluator 3 |
92 |
95 |
89 |
Average Score |
93.3 |
96.6 |
91.3 |
Ranking |
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c. Authority for the Purchasing Department to negotiate a professional services agreement commencing with the No. 1 ranked firms for Architectural, Engineering, & Project Management Services.
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2. |
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62330
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A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional services;
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” of professional surveyor services for Precinct No. 1, on an on call basis:
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Chavez Automated Design |
RODS Surveying |
R.O.W. Surveying |
Evaluator 1 |
94 |
95 |
98 |
Evaluator 2 |
92 |
94 |
96 |
Evaluator 3 |
92 |
91 |
95 |
Average Score |
92.6 |
93.3 |
96.3 |
Ranking |
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C. Authority for the Purchasing Department to negotiate a professional surveyor services agreement commencing with the No. 1 ranked firm.
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3. |
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62326
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A. Requesting approval of Work Authorization No. 2 to C-15-255A-09-01 between Hidalgo County and L & G Engineering Consulting Engineers to provide Traffic Speed Zone Study for various roadways within Pct. 1 in the amount of $55,411.62.
B. Pursuant to current contract with L&G Engineering, a request for approval by engineer to permit the subcontracting with Ergonomic Transportation Solutions, Inc. in connection with Contract Work Authorization #2.
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D. |
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Pct. 3 |
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1. |
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62324
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a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional service;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with Professional Engineering Services-Environmental required for Precinct No.3 Projects (on an as needed basis):
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L&G ENGINEER |
RABA KISTNER, INC. |
FULCRUM CONSULTING SERVICES |
EVALUATOR #1 |
99 |
96 |
90 |
RANKING |
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c. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm of ___________________. |
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2. |
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62322
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Recommendation to take action to "cease" negotiations with the number one [#1] ranked firm, L&G Engineers in connection with construction material testing & geo technical testing services [CC action 9-26-17 R/AI#61775] as the incorrect engineering disciplines were originally requested/evaluated and require the cancellation of the agenda item as this project is for the possible acquisition of land.
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E. |
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Pct. 4 |
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1. |
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62297
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Requesting authorization and approval to purchase one (1) 2018 Freightliner 108SD-80 for Hidalgo County Precinct No. 4. through Hidalgo County's participation/membership with HGACBUY contract HT06-16 for $118,118.00 to include but not limited to HGAC's processing fee and subject to receipt of the back up document. |
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F. |
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Health & Human Services Dept. |
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1. |
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62275
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Discussion, consideration and approval of Amendment No. 2 to the Interlocal Cooperation Contract between Hidalgo County and University of Texas Health Science Center at Houston to extend the term of the agreement to end on April 30, 2018. |
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G. |
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WIC |
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1. |
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62202
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Requesting approval of the Memorandum of Understanding between Hidalgo County and four local hospitals to provide WIC Breastfeeding Peer Counseling services to WIC eligible mothers.
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22. |
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Open Forum |
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23. |
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Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: |
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A. |
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Real Estate Acquisition |
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B. |
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Pending and/or potential litigation |
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C. |
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62286
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Claim of Abel Urbina |
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24. |
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A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
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25. |
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Open Session: |
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A. |
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Real Estate Acquisition and appropriation for same |
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B. |
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Pending and/or potential litigation |
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C. |
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62287
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Claim of Abel Urbina |
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26. |
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Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed |
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27. |
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Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed |
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28. |
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Adjourn |
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