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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
October 24, 2017
9:30 A.M.

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

Roll Call

Pledge of Allegiance

Prayer

Approval of Consent Agenda

County Judge's Office:

62174

2017 Annual Employee Toy Drive benefiting Hidalgo County Head Start students.

Constable Pct. #2:

62205

Discussion, consideration, and approval to appoint Jose C. Castaneda as Deputy Constable by Constable Martin N. Cantu, Constable Pct. 2 in accordance with Texas Local Government Code Section 86.011.

Constable Pct. #3:

62023

Discussion, consideration, and approval to appoint Martin V. Castaneda, Isidro Rosales, and Ismael Garza, Jr. as Reserve Deputy Constables by Constable Lazaro Gallardo, Jr., Constable Pct. 3, in accordance to Texas Local Government Code Section 86.012.

Tax Office - Paul Villarreal:

62048

Approval of Amendment to Interlocal Cooperation Agreement for Tax Assessment and Collection for the following entities:
City of Granjeno

Sheriff's Office:

62016

Sheriff's Office - 2015 Operation Stonegarden (1284):
Authorization and approval to accept an extension in reference to Operation Stonegarden FY 2015. New termination date: February 28, 2018

10.

Executive Office:

Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting

62233

Discussion, consideration and action on update - TIF Reinvestment Zone #1, City of La Villa

11.

Human Resources:

Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed

62188

Facilities Management (1100):
1. Approval of the following personnel action, effective next full pay period 10/30/2017:

Action	Dept./ Prg.	Slot #	Current Position Title	Proposed Position Title
Position Title Change	220-001	0097	Welder I	Carpenter I

62229

Elections Dept. (1100):
1. Approval of the following personnel actions, effective next full pay period 10/30/2017:

Action	Dept./ Prg.	Slot #	Position Title	Current Budgeted Salary	Proposed Budgeted Salary
Create	130-001	0195	Elections Surveyor	$0.00	$33,755.00

12.

Health & Human Services Department:

62123

Health - PHHS (1293):
1. Requesting approval to accept the Preventive Health and Health Services grant contract Amendment #537-17-0287-00001A in the amount of $250,000.00 for the period of December 1, 2017 to September 30, 2019.
2. Requesting approval for County Judge to e-sign contract Amendment and related documents.
3. Requesting approval of the Certification of Revenue in the amount of $250,000.00.
4. Requesting approval of the budget appropriations in the amount of $102,273.00 for 12/01/2017 to 08/31/2018; $136,363.00 for 09/01/2018 to 08/31/2019 and $11,364.00 for 09/01/2019 to 09/30/2019.
5. Approval to authorize supplemental pay allowance, effective 12/01/17:

Employee #	Dept./ Prg.	Slot #	Position Title	Proposed Allowance Amount
221171	340-070	0001	Public Health Technician I	$4,080.00

62077

Health & Human Services - MAC Program (1293):
1. Approval of certification of revenues as certified by the County Auditor for revenues received from the Health & Human Services Commission - Medicaid Administrative Claiming Program in the amount of $143,382.55, including MAC Program income in the amount of $45,364.79.
2. Approval of 2017 appropriation in the amount of $188,747.34 for anticipated program expenses.

62169

Requesting approval to submit amendment request to the Department of State Health Services to amend the Public Health Emergency Preparedness grant contract #537-18-0176-00001.

Health Care Funding District:

Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures

61966

A. Discussion, consideration and approval to draw down funds for the Uniform Hospital Rate Increase Program in the amount to be determined by HHSC instructions from the Local Provider Participation Fund (LPPF) with a settlement date of November 1, 2017.
B. Approval of Certification of Revenues as certified by the County Auditor from the Local Provider Participation Fund in the amount to be determined by HHSC instructions.
C. Approval of 2017 appropriations of funds from the LPPF in the amount to be determined by HHSC.

Indigent Health Care Program:

Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures

13.

Community Service Agency:

62139

Discussion, consideration and possible action for approval to submit general assistance grant from the Texas Veterans Commission in the amount of $300,000.00 with authorization for the County Judge to sign any and all appropriate documents.

14.

Elections Administration:

Discussion, consideration and action but not limited to Election updates.

15.

Head Start Program:

62144

Discussion/Approval/Appointment of One Community Representative by Each Member of the Commissioners' Court to Serve on the Hidalgo County Head Start Program Policy Council for a One Year Term (according to 45 CFR (1301.3(d)(3))) Beginning in October (Pending Appointment: Commissioner Joseph Palacios, Precinct 4).

62112

Discussion/Approval of Request to Enter into a Memorandum of Understanding (MOU) between Hidalgo County Head Start Program and Communities Unlimited, Inc.

62111

Discussion/Approval to Terminate Memorandum of Understanding (MOU) for Special Services between Donna Independent School District (Donna ISD) and Hidalgo County Head Start Program

16.

Planning Department:

62185

1. Preliminary Approval
a. Starlight Subdivision- Pct. 4 (VDC Alberta Longoria, LP) (Raul Longoria Road & Alberta Road)
No. of Lots: 1 Multi-Family
Flood Zone: AH, Engineer has submitted a CLOMR-F to FEMA under Case No. 17-06-0902-C to remove proposed development out of flood zone “AH” and change to zone “B”.
Drainage: Yes, Drainage will be provided by storm drainage system connecting to a detention pond discharging to the existing drain ditch.
ETJ: Yes, approved by the City of Edinburg.
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, Sanitary Sewer provided by North Alamo Water Supply
Paved: Yes, Raul Longoria Road.

b. J.V. Subdivision- Pct. 1 (Jose Villarreal, Owner) (Mile 15 ½ North Road & Mile 6 West Road)
No. of Lots: 2 Single Family
Flood Zone: X
Drainage: Yes, Drainage will be provided within the existing low areas of the lots and by regrading the existing road side ditch for Mile 15 ½ North Road.
ETJ: Yes, approved by the City of Elsa.
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, OSSF
Paved: Yes, Mile 15 ½ North Road.

c. Yarely Estates Subdivision- Pct. 3 (BAZBAR, LLC.) (Mile 5 North Road & Doffing Road)
No. of Lots: 6 Single Family; 3 Commercial
Flood Zone: X
Drainage: Yes, Drainage will be surface runoff received by a regraded Minnesota Road roadside ditch which will discharge into the existing TxDOT system.
ETJ: Yes, approved by the City of Mission.
Water: Yes, provided by Agua S.U.D.
Sewer: Yes, OSSF
Paved: Yes, Mile 5 North Road and 1 internal street to be paved.

d. Taurus Estates No. 22 Subdivision- Pct. 3 (BAZBAR, LLC.) (Mile 4 North Road & Los Ebanos Road)
No. of Lots: 17 Single Family
Flood Zone: C
Drainage: Yes, will be provided by Storm Drainage System and by regrading the roadside ditches of Los Ebanos Road and Mile 4 North Road.
ETJ: Yes, approved by the City of Mission.
Water: Yes, provided by Sharyland Water Supply Corporation
Sewer: Yes, OSSF
Paved: Yes, Mile 4 North Road. Los Ebanos Road and 1 internal street to be paved.

2. Final Approval
a. La Palmilla Apartments Subdivision - Pct. 4 (VDC Alberta Longoria, LP) (Alberta Road & Raul Longoria Road)
No. of Lots: 1 Multi-Family
Flood Zone: B
Drainage: Yes, Drainage will be provided by storm sewer pipe system discharging to a detention pond, draining out to the existing drain ditch.
ETJ: Yes, approved by the City of Edinburg.
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, Sanitary Sewer provided by North Alamo Water Supply
Paved: Yes, Alberta Road.

b. Eduardo’s No. 17 Subdivision - Pct. 3 (Izaguirre Real Estates, Owner) (Mile 6 North Road & Trosper Road)
No. of Lots: 78 Single Family
Flood Zone: X
Drainage: Yes, Drainage will be provided by storm drainage system and detention will be accomplished by widening the existing drain ditch.
ETJ: Yes, approved by the City of Mission.
Water: Yes, provided by Sharyland Water Supply Corporation
Sewer: Yes, Sanitary Sewer provided by City of Alton
Paved: Yes, Mile 6 North Road and 1 internal street.

3. Final Approval With Financial Guarantee
a. Los Feliz Phase 2 Subdivision- Pct. 4 (Forrest N. Runnels Jr., Owner) (Mile 22 ½ Road & Brushline Road)
No. of Lots: 30 Single Family
Flood Zone: X
Drainage: Yes, Surface runoff into roadside ditch which connects to HCDD#1 facility.
ETJ: No, Rural Area
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, 28 OSSF installed
Paved: Yes, Brushline Road.
Final Approval with financial guarantee in the amount of $3,000.00 to secure the installation of 2 OSSF(S)

17.

Precinct #2 - Comm. Cantu:

62234

1. Authority to rescind action taken by Commissioners Court on October 17, 2017 Item 18.A. 2 only of AI#62125.
2. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of HIdalgo and the City of Pharr, regarding the Regional Linear Park Project.

18.

Budget & Management:

62026

Requesting approval to submit 2018 Hidalgo County Formula Grant Program Application and approval to sign County Resolution.

19.

Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).

Pct. 1

62122

A. Requesting approval of final negotiated Professional Services Agreement with Raba Kistner, Inc. as it relates to Geo Technical and Construction Materials Testing Services for Precinct No. 1 on an on-call basis.
B. Requesting approval of Work Authorization No. 1 in the amount of $32,408.86 as it relates to Geo Technical and Construction Materials Testing Services for Midway Road Improvement project.

62232

A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional service;

B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” of professional surveyor services for Precinct No. 1, on an on call basis.

	Land Surveying	Quintanilla, Headley & Associates	JMC Surveying
Evaluator 1	91	95	90
Evaluator 2	93	94	91
Evaluator 3	89	93	87
Average Score	91.0	94.0	89.3
Ranking

C. Authority for the Purchasing Department to negotiate a professional surveyor services agreement commencing with the No. 1 ranked firm.

62110

Authority to purchase twenty (20) 30 cubic yard heavy duty roll-off containers through TASB-BuyBoard awarded vendor, Wastequip Mfg. LLC, for HC Precinct No. 1 in the amount of $102,100.00

Pct. 4

62236

Requesting approval of Work Authorization No. 1 submitted by Raba-Kistner, Inc. (C-17-195-07-11) in the amount of $ 20,029.08, for project specific: Milo Ponce Park.

District Attorney

62027

a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(a) (7) (a) proprietary software;
b. Requesting approval of agreement for "On-line Research Services" with Lexis Nexis for the HC District Attorney’s Office.

Co. Wide

62155

A. Approval to update the authorized signee and/or applicable Commissioner to execute each of the awarded rental agreements of heavy equipment due to change in personnel:
Precinct #1: ______________________________;
Precinct #3: ______________________________;
Precinct #4: ______________________________;

B. Approval of rental agreements extensions, as permitted at the sole discretion of the County through C-16-058-05-03 (a and b), subject to compliance with HB 1295.

20.

Open Forum

21.

Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:

Real Estate Acquisition

Pending and/or potential litigation

62237

Pending/potential litigation - Notice of Claim: Donna TIRZ #1

62213

Civil No. 15-cv-435; Gregorio Trevino, Jr v Hidalgo County et,al and Civil No. 7:15-cv-477; Pedro Garcia, Jr. v Hidalgo County et al

22.

A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)

23.

Open Session:

Real Estate Acquisition and appropriation for same

Pending and/or potential litigation

62238

Pending/potential litigation - Notice of Claim: Donna TIRZ #1

62215

Civil No. 15-cv-435; Gregorio Trevino, Jr v Hidalgo County et,al and Civil No. 7:15-cv-477; Pedro Garcia, Jr. v Hidalgo County et al

24.

Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed

25.

Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed

26.

Adjourn