1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 61977 Discussion on Hidalgo County Drainage District No.1 projects, maintenance and operations: A.) Pct. 1 & 4 - Alamo Lateral B.) Pct. 2 RMA Outfalls C.) Pct. 1 South Main Drain I from FM 493 to Weslaco North Lateral 6. 61969 Requesting approval to declare Surplus approximately 94,202 Cubic Yards of Fill Dirt from Raymondville Drain (from North Main Drain, Station 4+50, to FM 2812 (County Road), Station 22+50) in as much as an attempt was made for the sale and removal through RFB# HCDD1-17-049-10-04, advertised for (2) weeks, and No Bids were received. 7. 61963 A. Requesting approval to accept bids and approval to award a Construction Contract to lowest and best bidder meeting all specified requirements for the project: "Chaparral Drain Improvements -FM493 Crossing", Base Bid and Alternate No. 1, in the total amount of $54,462.00 to GO Underground, LLC. (subject to Legal Approval and Compliance with HB1295). B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 8. 61981 Requesting approval of closing documents for Parcel 13 as it relates to Cesar Chavez Drain Ph II project and authority for the Chairman of the Board to execute documents. 9. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 10. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 11. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 12. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 13. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1.62011 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. Presentation of Fund Information Report 3. 2017 Intradepartmental transfers: A. 61980 2017 - Pct 2 Sanitation (1100) B. 61983 2017 - Pct 2 Parks (1100) C. 61986 2017 - Auditor's Office (1100) D. 61985 2017 - General Litigation (1100) E. 61944 2017 - Pct. 3 Rd. Maint. (1200) F. 61941 2017 - Pct. 3 Parks (1100) G. 61921 2017 - Constable Pct 1 (1100) H. 61939 2017 - Constable Precinct 4 (1220) I. 61926 2017 - Const Pct4 TTBH-VBLF (1285) J. 61924 2017 - Facilities Management (1100) Cty Wide Acct. K. 61965 2017 - I. T. Department (1100) L. 61951 2017 - I.T. - Co. Wide (1100) M. 61952 2017 - Constable Precinct 4 (1100) N. 61970 2017 - Elections (1100) O. 61955 2017 - Human Resources (1100) P. 61916 2017 - Fire Marshal (1100) Q. 61918 2017 - Probate Court (1243) R. 61919 2017 - 449th District Court (1100) S. 61935 2017 - Health & Human Services Dept. / H.D. Adm (1293) T. 61940 2017 - Health & Human Services Dept. / TB PREV & CNTRL (1293) U. 61914 2017 - Health & Human Services Dept. / Clinics (1100) V. 61989 2017 - Health & Human Services Dept. / ZIKA-PHPR (1293) 4. B. 62005 Pct 2 CRC-Alamo (1100): Approval of 2017 interdepartmental transfer from Pct 2 Sanitation to Pct 2 CRC-Alamo in the amount of $3,800.00 to fund operating expenditures. C. 62006 Pct 2 Parks (1100): Approval of 2017 interdepartmental transfer from Pct 2 Sanitation to Pct 2 Parks in the amount of $4,700.00 to fund electricity expenditures. D. 61994 CC & DC e-filing (1100): Approval of 2017 interdepartmental transfer from Co. Wide Adm.-Contingency (1100) program 002, to CC & DC e-filing (1100) program 010, in the amount of $30,381 to fund Odyssey system expenditures. E. 61990 Salaries & Fringes Sweep (1100): Approval to transfer lapsed salaries & fringes from various departments into the Co. Wide Adm.-Contingency account. 5. Planning Department: A. 61953 Partial Release of Letter of Credit No. 9100115895 Lantana Acres No. 8 Subdivision- Pct.1 (Richard W. Ruppert) (Mile 22 ½ North Road & Engelman Gardens Road) *Partial release of Letter of Credit request: $474,860.00 B. 61948 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Tax Refunds: A. 61915 Account Number Payer Amount P7050.00.000.03A1.00 Corelogic Commercial Real Estate $4,916.46 7. Membership Dues/Certifications: A. 61930 Approval to pay 2017 annual membership dues to Texas Association of Governmental Information Technology Managers in the amount of $150.00 (Req. 359138) with authorization of County Treasurer to issue a check after auditing procedures are completed by County Auditor. B. 61669 JP 2/2: Requesting approval for membership (2017), with Justice of the Peace and Constables association, INc. (STJPCA) for the following employee: Judge Munoz (Req. #00349171) for the amount of $50.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. 9. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 61992 Requesting approval of payment for the following invoices listed below submitted by project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# Palmer Pavilion Renovation Project 10/03/17 20034 $3,397.68 753329 Community Resource Center (CRC) Youth Facility Project 10/03/17 20035 $388.24 753330 GIS Mapping Services Project 10/03/17 20036 $3,136.12 758957 County Wide Shop Facility Project 10/02/17 20037 $13,550.98 760512 Off System Bridge Repair Detail Project 10/03/17 20038 $3,571.13 764295 Military Highway Extension Project 10/03/17 20039 $23,696.32 764596 B. 61997 Requesting approval of payment for the following invoices listed below submitted by project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# Nolana Loop Road Project 09/30/17 11326516 $5,484.98 735496 Cesar Chavez Road Project 09/30/17 11326514 $97,556.02 732294 Rancho Blanco Rd Extension Project 09/30/17 11326517 $5,258.00 744762 Community Resource Center Youth Facility Project 09/30/17 11326531 $749.11 740929 Nolana Loop Road Project 09/30/17 11326519 $46,183.62 760468 Dicker Road Project 09/30/17 11326503 $6,973.12 762740 Eldora Road Project 09/30/17 11326515 $49,130.79 764302 Regional Linear Park Project 09/30/17 11326502 $9,822.07 759102 D. 61988 Executive Office - New Courthouse Project: Acceptance and approval of the following invoice in connection with drainage improvements at SH 107 & Bus 281 with authority for County Treasurer to issue payment after review and processing procedures are completed by County Auditor: Vendor Invoice Date Invoice# Amount PO# L&G Consulting Engineers, Inc. 9/30/17 11326518 $23,875.00 750481 E. 61974 PCT 1 Acceptance & approval of invoice 11326522 in the amount of $109,689.60 for Mile 6 Project - WA#1, as submitted by contracted/project engineer, L & G Consulting Engineers, Inc. F. 61982 Pct. 4 1.) Acceptance and approval of invoice # 40005 submitted by project engineer B2Z Engineering (P.O. 767428) - Hidalgo County Precinct # 4 Mechanic's Shop in the amount of $4,905.51. 2.) Acceptance and approval of invoice # 40006 submitted by project engineer B2Z Engineering (P.O. 767241) - Hidalgo County Precinct # 4 Memorial Park Construction Phase Services in the amount of $593.77. 3.) Acceptance and approval of invoice # 0005036 submitted by Halff Associates, Inc. (P.O. 759817) - J.R. "Milo" Ponce Park in the amount of $912.20. 4.) Acceptance and approval of invoice # 11326511 submitted by project engineer L&G Consulting Engineers, Inc. (P.O. 736559) - WA#2 Mile 3 to 5 in the amount of $ 7,942.50. 5.) Acceptance and approval of invoice # 11326509 submitted by project engineer L&G Consulting Engineers, Inc. (P.O. 740893) - Mile 5 Project WA#1 in the amount of $ 6,503.84. G. 61979 Pct. 4: Clarification of payment request submitted by B2Z Engineering P.O. 767428 agenda item 61582 CC 09/12/2017 from $4,853.08 to $7,523.67. H. 61949 Approval to exercise the second (2nd) of three (3) one (1) year renewal as provided in contract #E-16-264-10-25 for “Consulting Services for Self-Funded Insured Group Health for Employees” with Brown & Brown Lone Star Insurance Services, Inc. dba Alamo Insurance Group under the same terms, and conditions effective January 01, 2018 through December 31, 2018. I. 61942 Approval to exercise the one (1) year renewal as provided in contract #C-15-281-10-27 for “Dead Body Pickup and Transport Services" with Catalina Lopez dba Elite Transportation under the same terms, and conditions effective December 13, 2017 through December 12, 2018. J. 61873 Requesting approval of Amendment #5 to Sole Source declaration with "Conduent Government Systems, LLC formerly known as “Xerox Corporation”. K. 61905 Acceptance and approval to exercise the County's option to extend the final renewal option under the same rates, terms and conditions for "Healthcare Reform Employee Tracking Consultant" with Eligibility Tracking Calculators, LLC L. 61925 Requesting approval of the following invoices (for processing and payment) as submitted by contracted/project engineer, L&G Consulting Engineers Inc.: Invoice No. Date Project Amount PO # 11326499 9-30-17 South Detention Basin Project $10,500.00 735730 11326496 9-30-17 La Homa Row - WA #1 $3,240.00 671613 11326507 9-30-17 Veterans Blvd. WA #2 $170,823.00 763269 11326508 9-30-17 FM 676 (Mile 5) Project $10,245.30 745880 11326513 9-30-17 Mile 3 Phase III WA #3 $59,280.00 760253 11326525 9-30-17 FM 494 Shary Rd. WA #2 $11,400.00 758025 M. 61959 Approval of Payment Application No. 10 in the amount of $243,463.87 submitted by L&G Construction, awarded contractor for Precinct 3 South Detention Basin Project, as certified for payment by project engineer, L&G Engineers, C-16-161-08-09. N. 61904 Requesting authority to purchase a (1) 2018 Ford Police Interceptor Utility thru our membership/participation with Buyboard under contract 521-16 exp on 11/30/2019 in the amount of $27,899.00 thru requisition 349932 for Constable Pct. 1. O. 61903 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County Tax Office-"Printing and Mailing of 2018 - 2019 and 2020 Tax Statements & Envelopes". Including the re-advertisement of project in the event No Bids are received and/or are rejected and project is still required. P. 61859 Acceptance and approval of proposal received and authority to purchase for the Hidalgo County Precinct No. 3 from John Deere (Deere & Company) - authorized dealer Neuhaus & Company, Ltd. awarded vendor [thru our membership/participation with Buy Board contract #529-17], for the following: 1. One [1] John Deere 5055E Utility Tractor at $40,677.81; 2. One [1] John Deere 520M Loader at $9,119.04; 3. One [1] John Deere MX6 Lift-Type Rotary Cutter-540 RPM PTO at $2,975.36; through the processing of submitted Requisition #358983 through Purchase Order protocol for a total amount of $52,772.21.
2017 Interdepartmental transfers: 62004 Pct 2 Various Programs (1200): Approval of 2017 interdepartmental transfer from Pct 2 Various Programs (Prg# 133 & 126) to Pct 2 Various Programs (Prg# 141 & 006) in the amount of $160,022.94 to fund project and operating expenditures.
61996 Approve an "Order" establishing the "Public Purpose" for the purchase of American flag lapel pins (pursuant to Texas Constitution, Art.3, Section 52) from BuyBoard awarded vendor, Safeguard Universal, to honor Veterans of Hidalgo County on Veteran's Day.
Budget & Management: A. 61885 1. Approval of reimbursement in the amount of $813,751.07 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 09/21/17 to 10/04/17. 09/21-27/17 $372,998.74 09/28-29/17 $ 26,077.70 10/02-04/17 $414,674.63 TOTAL $813,751.07 2. Approval of wire transfer to cover claims paid. B. 61886 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of September 16-30, 2017 in the amount of $29,153.97 and requesting approval of wire transfer.
District Attorney's Office: A. 61889 D.A. - Victim Assistance Program (VAP) Grant (1281): Approval to submit a VAP Grant #2924302 grant adjustment to the Office of the Governor (OOG).
HIDTA - Task Force: A. 61839 1. Declare as surplus a 2010 Ford F-250 Dually Vin # 1FTSW2BR1AEB01583. 2. Authorization to transfer 2010 Ford F-250 Dually Vin #1FTSW2BR1AEB01583 to Hidalgo County Emergency Management Department.
Constable Pct. #4: A. 61932 Constable Precinct 4 CCP59 (1231): Approval of 2017 appropriation of funds for Constable Precinct 4 CCP59 in the amount of $895.00.
Tax Office - Paul Villarreal: A. 61933 Approval of Amendment to Interlocal Cooperation Agreement for Tax Assessment and Collection for the following entities: City of Progreso, City of San Juan & Monte Alto ISD
Health & Human Services Department: A. 61931 Requesting approval of the Rental Agreement between Hidalgo County and the City of Pharr. The purpose of the Agreement is to procure a venue for the Hidalgo County Employee Wellness Fair to be held on December 6, 2017. B. 61928 Discussion, consideration and approval to work with Ms. Martha Salazar, Hidalgo County Purchasing Agent and Mr. Sergio Cruz, Budget Officer to procure physician services needed to treat pulmonary clients. C. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures D. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Executive Office: A. Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 61753 Presentation by Burton McCumber & Cortez, LLP of the County’s 2016 Comprehensive Annual Financial Report and Single Audit C. 61909 Presentation and acceptance of Audit Report submitted by the Emergency Services District No. 1 for year ended December 31, 2016. D. 61960 Report/update regarding Electronic Library. E. 61957 Approval of Resolution nominating candidate(s) for Hidalgo County Appraisal District Board of Directors for 2018-2019
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 61978 Sheriff's Office - Jail (1100): 1. Approval of the following personnel actions, effective next full pay period of 10/16/17: Action Dept./ Prg. Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Create 280-002 0441 Licensed Vocational Nurse III $0.00 $53,562.00 Create 280-002 0442 Licensed Vocational Nurse III $0.00 $53,562.00 Delete 280-002 0362 Certified Medical Assistant $31,694.00 $0.00 Delete 280-002 0366 Certified Medical Assistant $33,440.00 $0.00 C. 61887 Health & Human Services - PHPR (1293): 1. Approval to extend the following temporary part-time positions, effective 10/22/17 through 12/31/17: Action Dept./ Program Slot # Position Title Proposed Budgeted Salary/Hourly Rate Duration Extend Temporary Part-time positions 340-068 T001, T002 & T005 Zika Public Health Technician $3,600.00/yr - $12.00/hr 10/22/17 - 12/31/17 Extend Temporary Part-time positions 340-068 T007-T009 Zika Public Health Technician $1,080.00/yr - $12.00/hr 12/11/17 - 12/31/17 D. 61943 Criminal District Attorney (1100) / DA CCP59 (1223) / Pretrial Intrvntn Prg (1225): 1. Approval of the following personnel actions, effective next full pay period of 10/16/17: Action Dept./ Prg. Slot # Current Position Title Proposed Position Title Position Title Change 080-002 0023 Assistant District Attorney IV Assistant District Attorney V 080-007 0148 080-015 0019
Elections Administration: A. Discussion, consideration and action but not limited to Election updates.
Head Start Program: A. 61927 Appointment of One Community Representative by Each Member of the Commissioners’ Court to Serve on the Hidalgo County Head Start Program Policy Council, for a One Year Term According to 45 CFR (1301.3(d)(3) Beginning in October (Pending Appointments: Commissioner Joe M. Flores, Precinct 3 and Commissioner Joseph Palacios, Precinct 4)
Precinct #2 - Comm. Cantu: A. 62000 Approval of a Use Agreement between the County of Hidalgo and Boys and Girls Club of Pharr for the purpose of providing a benefit to the residents of the County and public by providing recreational, educational, and support opportunities to the youth at the Pct 2 Community Resource Center-Youth Facility. B. 61991 1. Approval to accept the donation of a Tech Bus from the Boys and Girls Club of Pharr for the purpose of providing a benefit to the residents of the County and facilitating educational and outreach services. 2. Approval to assign the Tech Bus an asset number for inclusion in Precinct 2 asset inventory. C. 62001 1. Approval of a road and drainage improvement project on Industrial Blvd (S. 15th St to Military Hwy-US281) in the City of Hidalgo through previously approved Interlocal Agreement (AI# 61894 CC 10/3/17). 2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project.
Precinct #3 - Comm. Flores: A. 61964 1. Requesting approval of Interlocal Cooperation Agreement between Hidalgo County and City of Alton. 2. In accordance with Section 791.014 of Texas Government Code, requesting approval of a proposed project, County and City desires to assist each other in projects to be defined by mutual agreement through an Interlocal Cooperation agreeing to assist each other with equipment, materials and manpower.
Budget & Management: A. Budget Appropriations: 1. 61973 Pct 3 Rd. Maint (1200): a. Approval of certification of revenues as certified by the County Auditor for revenues received from the City of Alton for the FM676 Road Project. b. Approval of 2017 appropriation of funds into Pct 3 Rd Maint. in the total amount of $279,926.74. 2. 61956 a. Approval of certification of revenues as certified by the County Auditor for revenues received from interest earnings and other misc. revenue from various capital project funds. b. Approval of 2017 appropriation and interfund transfer of funds from various Capital Project to various Debt Service accounts in the total amount of $93.40. c. Approval of 2017 appropriation and interfund transfer of funds from Capital Outlay (Fund 1301) to General Fund (Fund 1100) in the amount of $12.20. d. Approval of 2017 appropriation of funds in the amount of $36.26 into Tax Note 2014-Sheriff to fund fleet expenses. e. Approval of 2017 appropriation of funds in the amount of $450.00 into CO2014-Pct 3 Stewart Outfall. 3. 61950 TXDOT Pct 1 Mile 6 West (1315): a. Approval of certification of revenues as certified by the County Auditor for revenues received from interest earnings and other misc. revenues from various capital project funds. b. Approval of 2017 appropriation and interfund transfer of funds from various capital project funds into TXDOT Pct 1 Mile 6W (program 039) in the total amount of $545,123.03.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 61936 Requesting approval of rate increase from $7.85 to $8.05 per claim for Third Party Administrative (TPA) Services of property and casualty claims rendered by TriStar Risk Management. B. Adult Probation: 1. 61954 Requesting approval to authorize the HC Community Supervision and Corrections Dept. to renovate the Hidalgo County Substance Abuse Treatment Facility, a County owned building as stipulated under the Inter-local Lease Agreement C-13-314-09-11. C. Pct. 1 1. 61492 A. Requesting approval of Professional Service Agreement with R. Gutierrez Engineering Corporation Inc. for Valdez Rd.Project C-17-246-10-10. B. Requesting approval of Work Authorization No. 1 from R. Gutierrez Engineering Corp. in the amount of $37,937.00, for Valdez Rd. project. 2. 61934 Requesting approval for payment of claim to Unifirst Holding, Inc. in the amount of $8.25 with authority for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor. D. Facilities Management: 1. 61846 A. Acceptance of withdrawal as requested by vendor, McLemore Building Maintenance, from their awarded contract for Custodial Services, approved by CC on 09-05-2017 – AI #61205. B. Approval to award the best and second (2nd) lowest bid, ABM Janitorial Services-South Central Inc., for Custodial Services for the Hidalgo County Administration Building in Edinburg, TX. RFB No.:2017-061-07-05-YSS, subject to compliance with HB-1295. E. Sheriff's Office 1. 61810 Presentation of bids received for the purpose of award to the responsible vendor Southern Tire Mart LLC. submitting the best bid [meeting all specifications and/or requirements] and approval of contract document for project titled: "Purchase of Tires, Installation & Other Services" Hidalgo County Sheriff's Office through RFB No.: 2017-154-07-05-TDL.
Open Forum
19. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 62002 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Athena 20. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
21. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 62003 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Athena 22. Closed Session: Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed 23. Open Session: Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed 24. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 61977 Discussion on Hidalgo County Drainage District No.1 projects, maintenance and operations: A.) Pct. 1 & 4 - Alamo Lateral B.) Pct. 2 RMA Outfalls C.) Pct. 1 South Main Drain I from FM 493 to Weslaco North Lateral 6. 61969 Requesting approval to declare Surplus approximately 94,202 Cubic Yards of Fill Dirt from Raymondville Drain (from North Main Drain, Station 4+50, to FM 2812 (County Road), Station 22+50) in as much as an attempt was made for the sale and removal through RFB# HCDD1-17-049-10-04, advertised for (2) weeks, and No Bids were received. 7. 61963 A. Requesting approval to accept bids and approval to award a Construction Contract to lowest and best bidder meeting all specified requirements for the project: "Chaparral Drain Improvements -FM493 Crossing", Base Bid and Alternate No. 1, in the total amount of $54,462.00 to GO Underground, LLC. (subject to Legal Approval and Compliance with HB1295). B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 8. 61981 Requesting approval of closing documents for Parcel 13 as it relates to Cesar Chavez Drain Ph II project and authority for the Chairman of the Board to execute documents. 9. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 10. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 11. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 12. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 13. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1.62011 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. Presentation of Fund Information Report 3. 2017 Intradepartmental transfers: A. 61980 2017 - Pct 2 Sanitation (1100) B. 61983 2017 - Pct 2 Parks (1100) C. 61986 2017 - Auditor's Office (1100) D. 61985 2017 - General Litigation (1100) E. 61944 2017 - Pct. 3 Rd. Maint. (1200) F. 61941 2017 - Pct. 3 Parks (1100) G. 61921 2017 - Constable Pct 1 (1100) H. 61939 2017 - Constable Precinct 4 (1220) I. 61926 2017 - Const Pct4 TTBH-VBLF (1285) J. 61924 2017 - Facilities Management (1100) Cty Wide Acct. K. 61965 2017 - I. T. Department (1100) L. 61951 2017 - I.T. - Co. Wide (1100) M. 61952 2017 - Constable Precinct 4 (1100) N. 61970 2017 - Elections (1100) O. 61955 2017 - Human Resources (1100) P. 61916 2017 - Fire Marshal (1100) Q. 61918 2017 - Probate Court (1243) R. 61919 2017 - 449th District Court (1100) S. 61935 2017 - Health & Human Services Dept. / H.D. Adm (1293) T. 61940 2017 - Health & Human Services Dept. / TB PREV & CNTRL (1293) U. 61914 2017 - Health & Human Services Dept. / Clinics (1100) V. 61989 2017 - Health & Human Services Dept. / ZIKA-PHPR (1293) 4. B. 62005 Pct 2 CRC-Alamo (1100): Approval of 2017 interdepartmental transfer from Pct 2 Sanitation to Pct 2 CRC-Alamo in the amount of $3,800.00 to fund operating expenditures. C. 62006 Pct 2 Parks (1100): Approval of 2017 interdepartmental transfer from Pct 2 Sanitation to Pct 2 Parks in the amount of $4,700.00 to fund electricity expenditures. D. 61994 CC & DC e-filing (1100): Approval of 2017 interdepartmental transfer from Co. Wide Adm.-Contingency (1100) program 002, to CC & DC e-filing (1100) program 010, in the amount of $30,381 to fund Odyssey system expenditures. E. 61990 Salaries & Fringes Sweep (1100): Approval to transfer lapsed salaries & fringes from various departments into the Co. Wide Adm.-Contingency account. 5. Planning Department: A. 61953 Partial Release of Letter of Credit No. 9100115895 Lantana Acres No. 8 Subdivision- Pct.1 (Richard W. Ruppert) (Mile 22 ½ North Road & Engelman Gardens Road) *Partial release of Letter of Credit request: $474,860.00 B. 61948 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Tax Refunds: A. 61915 Account Number Payer Amount P7050.00.000.03A1.00 Corelogic Commercial Real Estate $4,916.46 7. Membership Dues/Certifications: A. 61930 Approval to pay 2017 annual membership dues to Texas Association of Governmental Information Technology Managers in the amount of $150.00 (Req. 359138) with authorization of County Treasurer to issue a check after auditing procedures are completed by County Auditor. B. 61669 JP 2/2: Requesting approval for membership (2017), with Justice of the Peace and Constables association, INc. (STJPCA) for the following employee: Judge Munoz (Req. #00349171) for the amount of $50.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. 9. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 61992 Requesting approval of payment for the following invoices listed below submitted by project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# Palmer Pavilion Renovation Project 10/03/17 20034 $3,397.68 753329 Community Resource Center (CRC) Youth Facility Project 10/03/17 20035 $388.24 753330 GIS Mapping Services Project 10/03/17 20036 $3,136.12 758957 County Wide Shop Facility Project 10/02/17 20037 $13,550.98 760512 Off System Bridge Repair Detail Project 10/03/17 20038 $3,571.13 764295 Military Highway Extension Project 10/03/17 20039 $23,696.32 764596 B. 61997 Requesting approval of payment for the following invoices listed below submitted by project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# Nolana Loop Road Project 09/30/17 11326516 $5,484.98 735496 Cesar Chavez Road Project 09/30/17 11326514 $97,556.02 732294 Rancho Blanco Rd Extension Project 09/30/17 11326517 $5,258.00 744762 Community Resource Center Youth Facility Project 09/30/17 11326531 $749.11 740929 Nolana Loop Road Project 09/30/17 11326519 $46,183.62 760468 Dicker Road Project 09/30/17 11326503 $6,973.12 762740 Eldora Road Project 09/30/17 11326515 $49,130.79 764302 Regional Linear Park Project 09/30/17 11326502 $9,822.07 759102 D. 61988 Executive Office - New Courthouse Project: Acceptance and approval of the following invoice in connection with drainage improvements at SH 107 & Bus 281 with authority for County Treasurer to issue payment after review and processing procedures are completed by County Auditor: Vendor Invoice Date Invoice# Amount PO# L&G Consulting Engineers, Inc. 9/30/17 11326518 $23,875.00 750481 E. 61974 PCT 1 Acceptance & approval of invoice 11326522 in the amount of $109,689.60 for Mile 6 Project - WA#1, as submitted by contracted/project engineer, L & G Consulting Engineers, Inc. F. 61982 Pct. 4 1.) Acceptance and approval of invoice # 40005 submitted by project engineer B2Z Engineering (P.O. 767428) - Hidalgo County Precinct # 4 Mechanic's Shop in the amount of $4,905.51. 2.) Acceptance and approval of invoice # 40006 submitted by project engineer B2Z Engineering (P.O. 767241) - Hidalgo County Precinct # 4 Memorial Park Construction Phase Services in the amount of $593.77. 3.) Acceptance and approval of invoice # 0005036 submitted by Halff Associates, Inc. (P.O. 759817) - J.R. "Milo" Ponce Park in the amount of $912.20. 4.) Acceptance and approval of invoice # 11326511 submitted by project engineer L&G Consulting Engineers, Inc. (P.O. 736559) - WA#2 Mile 3 to 5 in the amount of $ 7,942.50. 5.) Acceptance and approval of invoice # 11326509 submitted by project engineer L&G Consulting Engineers, Inc. (P.O. 740893) - Mile 5 Project WA#1 in the amount of $ 6,503.84. G. 61979 Pct. 4: Clarification of payment request submitted by B2Z Engineering P.O. 767428 agenda item 61582 CC 09/12/2017 from $4,853.08 to $7,523.67. H. 61949 Approval to exercise the second (2nd) of three (3) one (1) year renewal as provided in contract #E-16-264-10-25 for “Consulting Services for Self-Funded Insured Group Health for Employees” with Brown & Brown Lone Star Insurance Services, Inc. dba Alamo Insurance Group under the same terms, and conditions effective January 01, 2018 through December 31, 2018. I. 61942 Approval to exercise the one (1) year renewal as provided in contract #C-15-281-10-27 for “Dead Body Pickup and Transport Services" with Catalina Lopez dba Elite Transportation under the same terms, and conditions effective December 13, 2017 through December 12, 2018. J. 61873 Requesting approval of Amendment #5 to Sole Source declaration with "Conduent Government Systems, LLC formerly known as “Xerox Corporation”. K. 61905 Acceptance and approval to exercise the County's option to extend the final renewal option under the same rates, terms and conditions for "Healthcare Reform Employee Tracking Consultant" with Eligibility Tracking Calculators, LLC L. 61925 Requesting approval of the following invoices (for processing and payment) as submitted by contracted/project engineer, L&G Consulting Engineers Inc.: Invoice No. Date Project Amount PO # 11326499 9-30-17 South Detention Basin Project $10,500.00 735730 11326496 9-30-17 La Homa Row - WA #1 $3,240.00 671613 11326507 9-30-17 Veterans Blvd. WA #2 $170,823.00 763269 11326508 9-30-17 FM 676 (Mile 5) Project $10,245.30 745880 11326513 9-30-17 Mile 3 Phase III WA #3 $59,280.00 760253 11326525 9-30-17 FM 494 Shary Rd. WA #2 $11,400.00 758025 M. 61959 Approval of Payment Application No. 10 in the amount of $243,463.87 submitted by L&G Construction, awarded contractor for Precinct 3 South Detention Basin Project, as certified for payment by project engineer, L&G Engineers, C-16-161-08-09. N. 61904 Requesting authority to purchase a (1) 2018 Ford Police Interceptor Utility thru our membership/participation with Buyboard under contract 521-16 exp on 11/30/2019 in the amount of $27,899.00 thru requisition 349932 for Constable Pct. 1. O. 61903 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County Tax Office-"Printing and Mailing of 2018 - 2019 and 2020 Tax Statements & Envelopes". Including the re-advertisement of project in the event No Bids are received and/or are rejected and project is still required. P. 61859 Acceptance and approval of proposal received and authority to purchase for the Hidalgo County Precinct No. 3 from John Deere (Deere & Company) - authorized dealer Neuhaus & Company, Ltd. awarded vendor [thru our membership/participation with Buy Board contract #529-17], for the following: 1. One [1] John Deere 5055E Utility Tractor at $40,677.81; 2. One [1] John Deere 520M Loader at $9,119.04; 3. One [1] John Deere MX6 Lift-Type Rotary Cutter-540 RPM PTO at $2,975.36; through the processing of submitted Requisition #358983 through Purchase Order protocol for a total amount of $52,772.21.
2017 Interdepartmental transfers: 62004 Pct 2 Various Programs (1200): Approval of 2017 interdepartmental transfer from Pct 2 Various Programs (Prg# 133 & 126) to Pct 2 Various Programs (Prg# 141 & 006) in the amount of $160,022.94 to fund project and operating expenditures.
61996 Approve an "Order" establishing the "Public Purpose" for the purchase of American flag lapel pins (pursuant to Texas Constitution, Art.3, Section 52) from BuyBoard awarded vendor, Safeguard Universal, to honor Veterans of Hidalgo County on Veteran's Day.
Budget & Management: A. 61885 1. Approval of reimbursement in the amount of $813,751.07 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 09/21/17 to 10/04/17. 09/21-27/17 $372,998.74 09/28-29/17 $ 26,077.70 10/02-04/17 $414,674.63 TOTAL $813,751.07 2. Approval of wire transfer to cover claims paid. B. 61886 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of September 16-30, 2017 in the amount of $29,153.97 and requesting approval of wire transfer.
District Attorney's Office: A. 61889 D.A. - Victim Assistance Program (VAP) Grant (1281): Approval to submit a VAP Grant #2924302 grant adjustment to the Office of the Governor (OOG).
HIDTA - Task Force: A. 61839 1. Declare as surplus a 2010 Ford F-250 Dually Vin # 1FTSW2BR1AEB01583. 2. Authorization to transfer 2010 Ford F-250 Dually Vin #1FTSW2BR1AEB01583 to Hidalgo County Emergency Management Department.
Constable Pct. #4: A. 61932 Constable Precinct 4 CCP59 (1231): Approval of 2017 appropriation of funds for Constable Precinct 4 CCP59 in the amount of $895.00.
Tax Office - Paul Villarreal: A. 61933 Approval of Amendment to Interlocal Cooperation Agreement for Tax Assessment and Collection for the following entities: City of Progreso, City of San Juan & Monte Alto ISD
Health & Human Services Department: A. 61931 Requesting approval of the Rental Agreement between Hidalgo County and the City of Pharr. The purpose of the Agreement is to procure a venue for the Hidalgo County Employee Wellness Fair to be held on December 6, 2017. B. 61928 Discussion, consideration and approval to work with Ms. Martha Salazar, Hidalgo County Purchasing Agent and Mr. Sergio Cruz, Budget Officer to procure physician services needed to treat pulmonary clients. C. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures D. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Executive Office: A. Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 61753 Presentation by Burton McCumber & Cortez, LLP of the County’s 2016 Comprehensive Annual Financial Report and Single Audit C. 61909 Presentation and acceptance of Audit Report submitted by the Emergency Services District No. 1 for year ended December 31, 2016. D. 61960 Report/update regarding Electronic Library. E. 61957 Approval of Resolution nominating candidate(s) for Hidalgo County Appraisal District Board of Directors for 2018-2019
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 61978 Sheriff's Office - Jail (1100): 1. Approval of the following personnel actions, effective next full pay period of 10/16/17: Action Dept./ Prg. Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Create 280-002 0441 Licensed Vocational Nurse III $0.00 $53,562.00 Create 280-002 0442 Licensed Vocational Nurse III $0.00 $53,562.00 Delete 280-002 0362 Certified Medical Assistant $31,694.00 $0.00 Delete 280-002 0366 Certified Medical Assistant $33,440.00 $0.00 C. 61887 Health & Human Services - PHPR (1293): 1. Approval to extend the following temporary part-time positions, effective 10/22/17 through 12/31/17: Action Dept./ Program Slot # Position Title Proposed Budgeted Salary/Hourly Rate Duration Extend Temporary Part-time positions 340-068 T001, T002 & T005 Zika Public Health Technician $3,600.00/yr - $12.00/hr 10/22/17 - 12/31/17 Extend Temporary Part-time positions 340-068 T007-T009 Zika Public Health Technician $1,080.00/yr - $12.00/hr 12/11/17 - 12/31/17 D. 61943 Criminal District Attorney (1100) / DA CCP59 (1223) / Pretrial Intrvntn Prg (1225): 1. Approval of the following personnel actions, effective next full pay period of 10/16/17: Action Dept./ Prg. Slot # Current Position Title Proposed Position Title Position Title Change 080-002 0023 Assistant District Attorney IV Assistant District Attorney V 080-007 0148 080-015 0019
Elections Administration: A. Discussion, consideration and action but not limited to Election updates.
Head Start Program: A. 61927 Appointment of One Community Representative by Each Member of the Commissioners’ Court to Serve on the Hidalgo County Head Start Program Policy Council, for a One Year Term According to 45 CFR (1301.3(d)(3) Beginning in October (Pending Appointments: Commissioner Joe M. Flores, Precinct 3 and Commissioner Joseph Palacios, Precinct 4)
Precinct #2 - Comm. Cantu: A. 62000 Approval of a Use Agreement between the County of Hidalgo and Boys and Girls Club of Pharr for the purpose of providing a benefit to the residents of the County and public by providing recreational, educational, and support opportunities to the youth at the Pct 2 Community Resource Center-Youth Facility. B. 61991 1. Approval to accept the donation of a Tech Bus from the Boys and Girls Club of Pharr for the purpose of providing a benefit to the residents of the County and facilitating educational and outreach services. 2. Approval to assign the Tech Bus an asset number for inclusion in Precinct 2 asset inventory. C. 62001 1. Approval of a road and drainage improvement project on Industrial Blvd (S. 15th St to Military Hwy-US281) in the City of Hidalgo through previously approved Interlocal Agreement (AI# 61894 CC 10/3/17). 2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project.
Precinct #3 - Comm. Flores: A. 61964 1. Requesting approval of Interlocal Cooperation Agreement between Hidalgo County and City of Alton. 2. In accordance with Section 791.014 of Texas Government Code, requesting approval of a proposed project, County and City desires to assist each other in projects to be defined by mutual agreement through an Interlocal Cooperation agreeing to assist each other with equipment, materials and manpower.
Budget & Management: A. Budget Appropriations: 1. 61973 Pct 3 Rd. Maint (1200): a. Approval of certification of revenues as certified by the County Auditor for revenues received from the City of Alton for the FM676 Road Project. b. Approval of 2017 appropriation of funds into Pct 3 Rd Maint. in the total amount of $279,926.74. 2. 61956 a. Approval of certification of revenues as certified by the County Auditor for revenues received from interest earnings and other misc. revenue from various capital project funds. b. Approval of 2017 appropriation and interfund transfer of funds from various Capital Project to various Debt Service accounts in the total amount of $93.40. c. Approval of 2017 appropriation and interfund transfer of funds from Capital Outlay (Fund 1301) to General Fund (Fund 1100) in the amount of $12.20. d. Approval of 2017 appropriation of funds in the amount of $36.26 into Tax Note 2014-Sheriff to fund fleet expenses. e. Approval of 2017 appropriation of funds in the amount of $450.00 into CO2014-Pct 3 Stewart Outfall. 3. 61950 TXDOT Pct 1 Mile 6 West (1315): a. Approval of certification of revenues as certified by the County Auditor for revenues received from interest earnings and other misc. revenues from various capital project funds. b. Approval of 2017 appropriation and interfund transfer of funds from various capital project funds into TXDOT Pct 1 Mile 6W (program 039) in the total amount of $545,123.03.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 61936 Requesting approval of rate increase from $7.85 to $8.05 per claim for Third Party Administrative (TPA) Services of property and casualty claims rendered by TriStar Risk Management. B. Adult Probation: 1. 61954 Requesting approval to authorize the HC Community Supervision and Corrections Dept. to renovate the Hidalgo County Substance Abuse Treatment Facility, a County owned building as stipulated under the Inter-local Lease Agreement C-13-314-09-11. C. Pct. 1 1. 61492 A. Requesting approval of Professional Service Agreement with R. Gutierrez Engineering Corporation Inc. for Valdez Rd.Project C-17-246-10-10. B. Requesting approval of Work Authorization No. 1 from R. Gutierrez Engineering Corp. in the amount of $37,937.00, for Valdez Rd. project. 2. 61934 Requesting approval for payment of claim to Unifirst Holding, Inc. in the amount of $8.25 with authority for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor. D. Facilities Management: 1. 61846 A. Acceptance of withdrawal as requested by vendor, McLemore Building Maintenance, from their awarded contract for Custodial Services, approved by CC on 09-05-2017 – AI #61205. B. Approval to award the best and second (2nd) lowest bid, ABM Janitorial Services-South Central Inc., for Custodial Services for the Hidalgo County Administration Building in Edinburg, TX. RFB No.:2017-061-07-05-YSS, subject to compliance with HB-1295. E. Sheriff's Office 1. 61810 Presentation of bids received for the purpose of award to the responsible vendor Southern Tire Mart LLC. submitting the best bid [meeting all specifications and/or requirements] and approval of contract document for project titled: "Purchase of Tires, Installation & Other Services" Hidalgo County Sheriff's Office through RFB No.: 2017-154-07-05-TDL.
Open Forum
19. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 62002 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Athena 20. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
21. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 62003 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Athena 22. Closed Session: Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed 23. Open Session: Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed 24. Adjourn