1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 61870 Discussion on Hidalgo County Drainage District No.1 projects, maintenance and operations: A.) Pct. 4 - Curry Drain B.) Pct. 4 - J-14 (Border Town, FM 2812 to Mile 22 1/2, Brushline to Sunflower) C.) Pct. 1 - Mile 17 1/2 - La Villa Drainage Improvements 6. 61912 Resolution in support of the Texas Water Development Board and the Valley Legislative Delegation for the $4.5 million dollar grant issued to Hidalgo County Drainage District No. 1 for the Raymondville Drain Project. 7. 61880 A. Requesting approval of closing documents for Parcel 1 as it relates to Hidalgo County Drainage District No.1 Administration Building Project and authority of the Chairman of the Board to execute documents. B. Pursuant to the Boards approval of Agenda Item No. 61880 (A), requesting approval to issue manual payment in the amount of $32,616.00 to Valley Land Title, Co. Order File No. 153780 Parcel 1. 8. 61881 Requesting approval of closing documents for Parcel 20 as it relates to Cesar Chavez Drain Ph II project and authority for the Chairman of the Board to execute documents 9. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 61876 CL-17-3805-E; Zulema Gomez v Hidalgo County; Hidalgo County Drainage District No. 1 10. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 61877 CL-17-3805-E; Zulema Gomez v Hidalgo County; Hidalgo County Drainage District No. 1 11. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 12. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 13. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 61920 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 61923 Presentation of Fund Information Report B. 61791 Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports. C. 61871 Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Reports for the Months of May 2017 and June 2017. 3. 2017 Intradepartmental transfers: A. 61911 2017 - District Attorney's Office (1100) B. 61913 2017 - Human Resources (1100) C. 61900 2017-County Auditor's Office (1100) D. 61866 2017 - General Litigation (1100) E. 61884 2017 - Budget & Management (1100) F. 61861 2017 - Facilities Management - Co Wide (1100) G. 61863 2017 - Facilities Management (1100) H. 61898 2017 - Pct 1 Sanitation (1100) I. 61849 2017- Pct 1 Admin (1200) J. 61853 2017- Pct 1 Parks (1100) K. 61890 2017 - CO2017-Pct 2 Rancho Blanco Rd Prj(Jcksn) (1351) L. 61893 2017- Pct.4 Road Maint (1200) M. 61892 2017- Pct.4 Sanitation (1100) N. 61891 2017- Pct.4 Admin (1200) O. 61847 2017 - Planning Dept. (1100) P. 61848 2017 - Constable Pct. #2 (1100) Q. 61819 2017 - Constable Precinct 4 (1100) R. 61830 2017 - I.T. (1100) S. 61831 2017 - Pct. 3 Sanitation (1100) T. 61838 2017 - WIC (1292) U. 61841 2017 - Health & Human Services Dept. / PHPR (1293) V. 61812 2017 - Elections (1100) 4. B. 61901 CO2017- Pct 2 San Juan CRC Youth Facility Prj (1351): Approval of 2017 interdepartmental transfer from CO2017-Pct 2 Las Milpas Yth Facility Prj to CO2017-Pct 2 San Juan CRC Youth Facility Prj in the amount of 2,600.00 to fund project expenditures. C. 61854 Pct 2 Road Maint (1200): Approval of 2017 interdepartmental transfer from Pct 2 Sgt. Trevino Rd Project to Pct 2 Road Maintenance in the amount of $33,116.67 to fund operating expenditures. D. 61902 Pct.4 Approval of 2017 Interdepartmental Transfer from Pct.4 Motor Pool (program 126) to Pct.4 Doolittle Recovery (program 162) in the amount of $10,900.00. E. 61834 Human Resources (1100): Approval of 2017 interdepartmental transfer from County Wide Adm. - Contingency to Human Resources, Program 002 in the amount of $600.00. 5. Planning Department: A. 61843 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Monthly Fee Reports: A. 61751 District Attorney's Office Check Fraud Fees Monthly Report - August 2017 7. Tax Refunds: A. 61828 Account Number Payer Amount K7200.00.000.0006.02 PROPEL FINANCIAL SERVICES LLC $12,811.05 M4937.00.000.0002.00 BLUEWAVE EXPRESS DEVELOPMENT III LLC $4,269.88 B. 61827 Account Number Payer Amount S3003.00.000.005A.00 KOHL'S $117,461.44 T6835.2C.000.0001.00 KOHL'S $13,432.56 S3003.00.000.005A.00 KOHL'S $19,467.62 8. Membership Dues/Certifications: A. 61826 Requesting approval to pay the 2018 (CDCAT) County And District Clerks' Association of Texas membership dues for Arturo Guajardo, Jr., Hidalgo County Clerk, in the amount of $125.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are complete by the County Auditor. B. 61824 Requesting approval to pay the 2018 (PRIA) Property Records Industry Association membership dues in the amount of $395.00 for Arturo Guajardo, Jr., Hidalgo County Clerk, and $50.00 for Associate membership dues for Annette Muñiz, Chief Deputy, in the combined amount of $445.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. 9. Budget & Management: A. Interfund transfers: 1. 61899 Pct. 4 Hoehn Drainage Project (1200): Approval of 2017 interfund transfer from Co. Wide Adm.-Contingency (1100) program 002, to Pct. 4 Hoehn Drainage Project (1200) program 159, in the amount of $9,059.00 to fund aid to govt agency expenditures. 10. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 61737 Approval of allowance expenditure no. 2 in the amount of $4,000.00 for Pct. 4 Recovery and Motor Pool Improvements from vendor, Synergy Builders of TX (C-17-067-03-21). B. 61869 Pct. #4: Requesting approval of payment of invoice submitted by Hidalgo County Urban Program for contract contribution in the amount of $173,373.15. C. 61865 Pct. #4: Requesting approval of payment of invoice submitted by Hidalgo County Urban Program for contract award shortage-in the amount of $64,058.85. See attached back up documentation D. 61845 PCT. 4 Acceptance and approval of payment for Application No.3 in the amount of $22,512.73 submitted by Rigney Construction & Development for Building Renovations at M Rd. (PO# 752997). E. 61844 Acceptance and approval to exercise the County’s option to extend the final one (1) year renewal allowed in contract #C-16-283-09-27 under the same rates, terms and conditions with Rio Grande Hauling, Inc. for the provision of “Aggregate Limestone Grade 4 (3/8 Edged Rock, Crushed)”-Pct 1 effective October 29, 2017 to October 28, 2018 . F. 61789 Requesting authority to advertise and approval of procurement packet (i.e.. specifications/requirements, legal notices, draft requirement agreement, etc.) as attached hereto: Hidalgo County Elections Department- "Printing and Mass Mail Out of Voter Registration Cards 2017" - RFB No.: 2017-178-10-25-SGS, including the re-advertisement of project in the event No Bids are received and/or are rejected and project is still required. G. 61818 Hidalgo County Human Resources is requesting approval to enter into a 36 month capital lease agreement with G.E. Capital Information Technology Solutions, dba, Ricoh USA, awarded vendor through Hidalgo County's membership/ participation with Texas Department of Information Resources, under contract DIR-TSO-3041, with all supporting documentation attached herein.
61895 Purchasing (1100): Approval of 2017 interdepartmental transfer from County Wide Adm. - Contingency to Purchasing, Program 002.
County Judge's Office: A. 61896 Video Presentation for the New Hidalgo County Courthouse B. 61800 Proclamation declaring October 2017 as National Manufacturing Month. C. 61910 Requesting authorization for County Judge to sign letter of support for Fiscal Year 2017 TIGER Grant application to be submitted by the City of Pharr D. 61908 1. Approval of order and Interlocal Agreement by and among the City of McAllen, Hidalgo County, and Tax Increment Reinvestment Zone Number 2A, City of McAllen, Texas, allowing for Hidalgo County to participate in the Tax Increment Reinvestment Zone Number 2A. 2. Appointment of one (1) board member to represent the County of Hidalgo on the Tax Increment Reinvestment Zone Number 2A, City of McAllen, Texas, Board of Directors. 3. Recommendation to designate a second board member to represent the County of Hidalgo on the Tax Increment Reinvestment Zone Number 2A, City of McAllen, Texas, Board of Directors, which appointment will be submitted to the City of McAllen for action.
District Attorney's Office: A. 61636 Proclamation declaring October 2017 as Domestic Violence Awareness month. B. 61796 Hidalgo County DA's Office - Region 3-Border Prosecution Unit (BPU) Grant (1281): Approval to submit a BPU Grant #2537807 budget adjustment to the Office of the Governor (OOG).
County Judge's Office: A. 61896 Video Presentation for the New Hidalgo County Courthouse B. 61800 Proclamation declaring October 2017 as National Manufacturing Month. C. 61910 Requesting authorization for County Judge to sign letter of support for Fiscal Year 2017 TIGER Grant application to be submitted by the City of Pharr D. 61908 1. Approval of order and Interlocal Agreement by and among the City of McAllen, Hidalgo County, and Tax Increment Reinvestment Zone Number 2A, City of McAllen, Texas, allowing for Hidalgo County to participate in the Tax Increment Reinvestment Zone Number 2A. 2. Appointment of one (1) board member to represent the County of Hidalgo on the Tax Increment Reinvestment Zone Number 2A, City of McAllen, Texas, Board of Directors. 3. Recommendation to designate a second board member to represent the County of Hidalgo on the Tax Increment Reinvestment Zone Number 2A, City of McAllen, Texas, Board of Directors, which appointment will be submitted to the City of McAllen for action.
District Attorney's Office: A. 61636 Proclamation declaring October 2017 as Domestic Violence Awareness month. B. 61796 Hidalgo County DA's Office - Region 3-Border Prosecution Unit (BPU) Grant (1281): Approval to submit a BPU Grant #2537807 budget adjustment to the Office of the Governor (OOG).
HIDTA - Task Force: A. 61814 1. Requesting authorization and approval to accept Award Number G17SS0002A, Reprogram Number 1(Reprogram ID 56217), between Hidalgo County and the Executive Office of the President-Office of National Drug Control Policy, reprogramming the award amount by $116,491.00. Grant period is from 01/01/17 to 12/31/18. 2. Approval of transfer of funds. 3. Requesting authorization to pay overtime under the grant terms and conditions.
Tax Office - Paul Villarreal: A. 61770 Approval of Amendment to Interlocal Cooperation Agreement for Tax Assessment and Collection for the following entities: La Villa ISD and City of Pharr, City of La Joya B. 61864 Presentation for discussion, consideration, acceptance and approval of a Dealer Deputy Agreement between Hidalgo County and Hi Tech San Juan, LLC DBA Audi San Juan P43028. Dealer desires to act as an agent of the Tax Assessor Collector in the issuance of motor vehicle registration stickers and license plates. Audi of San Juan agrees to comply with the requirements of the WebDealer system of the Texas Department of Motor Vehicles and will furnish and maintain any necessary equipment.
Sheriff's Office: A. 61811 Sheriff's Office OCDETF (1284): 1. Approval of FY18 Overtime Agreement (Investigation Number S-TXS-1059) between the Organized Crime Drug Enforcement Task Forces (OCDETF) and the Hidalgo County Sheriff's Office in the amount of $15,000.00. 2. Authorization to pay overtime reimbursable under the grant terms and conditions. 3. Approval of citification of revenues as certified by the County Auditor for OCDETF agreement. 4. Approval of appropriation of funds in the amount of $15,000.00 B. 61813 Sheriff's Office OCDETF (1284) 1. Approval of Organized Crime Drug Enforcement Task Forces (OCDETF) Agreement between the Hidalgo County Sheriff's Office and the Drug Enforcement Administration McAllen District Office/Houston Division office OCDETF Strike Force Group D-81. 2. Approval of certification of revenues a certified by the County Auditor o the OCDETF grant agreement. 3. Approval to appropriate OCDETF grant award in the amount of 15,800.00 (in reference to Investigation Number SW-TXS-1059).
Executive Office: A. Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 61673 Requesting permission by 985 The Boom Radio in association with Palm Valley Animal Center to use the courthouse parking lot on Saturday, April 28, 2018 (8:00am - 8:00 pm) for the "Food-A-Palooza: A Taste of the RGV" Food Festival Event
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 61883 Sheriff's Office (1100): Approval of the following personnel actions, effective next full pay period 10/16/17: Action Slot # Dept./ Program Position Title Proposed Budgeted Allowance Clothing allowance (add) 0065 280-001 Deputy Sheriff Step II $500.00
Urban County: A. 61851 Requesting authorization to amend construction contract with Venser Contractors, LLC, for reduction of contract days from 150 consecutive calendar days to 120 consecutive calendar days for the Precinct No. 4 Parks, Recreational Facility Improvement project (JR Milo Ponce Park).
Health & Human Services Department: A. 61815 Discussion and action on authorizing Eddie Olivarez, Hidalgo County Health & Human Service Chief Administrative Officer, to sign a letter of support for Texas A&M Agri-Life Extension Arroyo Colorado Watershed Program grant application to TCEQ focusing on the possible future funding to develop a digital mapping of the Hidalgo County’s OSSF (septic systems) in accordance to Texas A&M Agri-life’s five year strategic plan. B. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures C. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Facilities Management: A. 61731 Requesting approval for payment of claims to Unifirst Holding, Inc. totaling $81.19 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor
Elections Administration: A. Discussion, consideration and action but not limited to Election updates. B. 61823 1. Approval of the 2017 November Constitutional Election Services Contract between Hidalgo County and the City of Alamo for their election to be held on November 7th 2017. 2. Approval of the 2017 November Constitutional Election Services Contract between Hidalgo County and the City of Donna for their election to be held on November 7th 2017. 3. Approval of the 2017 November Constitutional Election Services Contract between Hidalgo County and the City of Edcouch for their election to be held on November 7th 2017. 4. Approval of the 2017 November Constitutional Election Services Contract between Hidalgo County and the City of Edinburg for their election to be held on November 7th 2017. 5. Approval of the 2017 November Constitutional Election Services Contract between Hidalgo County and the City of La Joya for their election to be held on November 7th 2017.
Head Start Program: A. 61832 Appointment of One Community Representative by Each Member of the Commissioners’ Court to Serve on the Hidalgo County Head Start Program Policy Council, for a One Year Term According to 45 CFR (1301.3(d)(3) Beginning in October
WIC: A. 61833 Requesting approval to reimburse County employee Esther Carrizales the amount of $470.00 for the renewal of the IBLCE License with authority for the County Treasurer to issue check after review, audit, and processing procedures have been completed by the County Auditor.
Precinct #1 - Comm. Fuentes: A. 61907 Appointment of board member to represent the County of Hidalgo on the Donna Tax Increment Reinvestment Zone Number 1 Board of Directors. B. 61867 Requesting approval to accept the counteroffer to purchase a tract of land known as Parcel 8, 9 & 24 associated with the Mile 6W Road Improvement Project (CSJ# 0921-02-356)
Precinct #2 - Comm. Cantu: A. 61897 1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo and the City of Hidalgo, regarding road improvements for the Pct. 2 Val Mex Drive (10th St - West 1,691 LF) Project. 2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project for the Pct 2 Val Mex Drive (10th St - West 1,691 LF) Project. B. 61894 1. Approval of Interlocal Agreement between the City of Hidalgo and the County of Hidalgo, Texas to assist one another in multiple projects to be defined by mutual agreement in which both the City and the County will benefit from the outcome of the work. 2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project(s). C. 61888 Requesting approval to accept counter offer to purchase a tract of land known as Parcel 2 for the Pct 2 Rancho Blanco Road Extension Project.
Budget & Management: A. 61746 Introduction of Representatives for the County's Wellness Program - Personalized Prevention. B. 61872 Discussion, consideration, and approval to keep the indirect cost allocation rate at 7.36% for the grant fiscal year 2018, effective 10/01/17 through 9/30/18 for the FY 18 WIC Program.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 61758 Award of the lowest responsible bid and contract meeting all specifications/requirements to Delta Specialties, RFB: 2017-207-08-16-"Traffic Road Signs & Other Misc. Equip." B. Pct. 1 1. 61860 Approval of an Interlocal agreement between County of Hidalgo, City of Donna and City of Weslaco for the provision of joint efforts for the reconstruction of Midway Rd. starting at 18th St. and ending at Bus. 83. 2. 61852 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional service; b. Presentation of scoring grid (for ranking by CC) of the firms graded & evaluated through the County’s approved “pool” of engineering services for (on call) geo-technical and construction material testing for Pct. 1: Earth Co. Raba Kistner, Inc. Professional Services Industries, Inc. Evaluator 1 90 95 94 Evaluator 2 92 96 91 Evaluator 3 92 94 92 Average Score 91.3 95.0 92.3 Ranking c. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm. C. Pct. 4 1. 61835 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional service; B. Presentation of scoring grid (for ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services for (On Call) geo-technical and construction material testing for Pct. 4; Firms L&G Consulting Engineers, Inc. Izaguirre Engineering Group, LLC Earth Co., LLC Total Scores 97 95 92 Ranking C. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm. 2. 61836 Approval of an "Amendment" to Exhibit A-Attachment I of Contract #C-17-057-05-16 between Hidalgo County and Model Laundry, LLC as requested by HC Auditor’s Office to reflect additional locations in order to proceed to process payment for pending Pct. 4 invoices, including authorization for the Purchasing Dept. to add/delete any subsequent locations as allowed under the contract Exhibit A.
Open Forum
23. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 61878 Potential Litigation related to possible causes of action against drug manufacturers and/or distributors of opioids D. 61874 CL-17-3805-E; Zulema Gomez v Hidalgo County; Hidalgo County Drainage District No. 1 E. 61856 Claim of Sandra Luevano 24. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
25. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 61879 Potential Litigation related to possible causes of action against drug manufacturers and/or distributors of opioids D. 61875 CL-17-3805-E; Zulema Gomez v Hidalgo County; Hidalgo County Drainage District No. 1 E. 61857 Claim of Sandra Luevano 26. Closed Session: Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed 27. Open Session: Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed 28. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 61870 Discussion on Hidalgo County Drainage District No.1 projects, maintenance and operations: A.) Pct. 4 - Curry Drain B.) Pct. 4 - J-14 (Border Town, FM 2812 to Mile 22 1/2, Brushline to Sunflower) C.) Pct. 1 - Mile 17 1/2 - La Villa Drainage Improvements 6. 61912 Resolution in support of the Texas Water Development Board and the Valley Legislative Delegation for the $4.5 million dollar grant issued to Hidalgo County Drainage District No. 1 for the Raymondville Drain Project. 7. 61880 A. Requesting approval of closing documents for Parcel 1 as it relates to Hidalgo County Drainage District No.1 Administration Building Project and authority of the Chairman of the Board to execute documents. B. Pursuant to the Boards approval of Agenda Item No. 61880 (A), requesting approval to issue manual payment in the amount of $32,616.00 to Valley Land Title, Co. Order File No. 153780 Parcel 1. 8. 61881 Requesting approval of closing documents for Parcel 20 as it relates to Cesar Chavez Drain Ph II project and authority for the Chairman of the Board to execute documents 9. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 61876 CL-17-3805-E; Zulema Gomez v Hidalgo County; Hidalgo County Drainage District No. 1 10. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 61877 CL-17-3805-E; Zulema Gomez v Hidalgo County; Hidalgo County Drainage District No. 1 11. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 12. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 13. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 61920 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 61923 Presentation of Fund Information Report B. 61791 Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports. C. 61871 Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Reports for the Months of May 2017 and June 2017. 3. 2017 Intradepartmental transfers: A. 61911 2017 - District Attorney's Office (1100) B. 61913 2017 - Human Resources (1100) C. 61900 2017-County Auditor's Office (1100) D. 61866 2017 - General Litigation (1100) E. 61884 2017 - Budget & Management (1100) F. 61861 2017 - Facilities Management - Co Wide (1100) G. 61863 2017 - Facilities Management (1100) H. 61898 2017 - Pct 1 Sanitation (1100) I. 61849 2017- Pct 1 Admin (1200) J. 61853 2017- Pct 1 Parks (1100) K. 61890 2017 - CO2017-Pct 2 Rancho Blanco Rd Prj(Jcksn) (1351) L. 61893 2017- Pct.4 Road Maint (1200) M. 61892 2017- Pct.4 Sanitation (1100) N. 61891 2017- Pct.4 Admin (1200) O. 61847 2017 - Planning Dept. (1100) P. 61848 2017 - Constable Pct. #2 (1100) Q. 61819 2017 - Constable Precinct 4 (1100) R. 61830 2017 - I.T. (1100) S. 61831 2017 - Pct. 3 Sanitation (1100) T. 61838 2017 - WIC (1292) U. 61841 2017 - Health & Human Services Dept. / PHPR (1293) V. 61812 2017 - Elections (1100) 4. B. 61901 CO2017- Pct 2 San Juan CRC Youth Facility Prj (1351): Approval of 2017 interdepartmental transfer from CO2017-Pct 2 Las Milpas Yth Facility Prj to CO2017-Pct 2 San Juan CRC Youth Facility Prj in the amount of 2,600.00 to fund project expenditures. C. 61854 Pct 2 Road Maint (1200): Approval of 2017 interdepartmental transfer from Pct 2 Sgt. Trevino Rd Project to Pct 2 Road Maintenance in the amount of $33,116.67 to fund operating expenditures. D. 61902 Pct.4 Approval of 2017 Interdepartmental Transfer from Pct.4 Motor Pool (program 126) to Pct.4 Doolittle Recovery (program 162) in the amount of $10,900.00. E. 61834 Human Resources (1100): Approval of 2017 interdepartmental transfer from County Wide Adm. - Contingency to Human Resources, Program 002 in the amount of $600.00. 5. Planning Department: A. 61843 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Monthly Fee Reports: A. 61751 District Attorney's Office Check Fraud Fees Monthly Report - August 2017 7. Tax Refunds: A. 61828 Account Number Payer Amount K7200.00.000.0006.02 PROPEL FINANCIAL SERVICES LLC $12,811.05 M4937.00.000.0002.00 BLUEWAVE EXPRESS DEVELOPMENT III LLC $4,269.88 B. 61827 Account Number Payer Amount S3003.00.000.005A.00 KOHL'S $117,461.44 T6835.2C.000.0001.00 KOHL'S $13,432.56 S3003.00.000.005A.00 KOHL'S $19,467.62 8. Membership Dues/Certifications: A. 61826 Requesting approval to pay the 2018 (CDCAT) County And District Clerks' Association of Texas membership dues for Arturo Guajardo, Jr., Hidalgo County Clerk, in the amount of $125.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are complete by the County Auditor. B. 61824 Requesting approval to pay the 2018 (PRIA) Property Records Industry Association membership dues in the amount of $395.00 for Arturo Guajardo, Jr., Hidalgo County Clerk, and $50.00 for Associate membership dues for Annette Muñiz, Chief Deputy, in the combined amount of $445.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. 9. Budget & Management: A. Interfund transfers: 1. 61899 Pct. 4 Hoehn Drainage Project (1200): Approval of 2017 interfund transfer from Co. Wide Adm.-Contingency (1100) program 002, to Pct. 4 Hoehn Drainage Project (1200) program 159, in the amount of $9,059.00 to fund aid to govt agency expenditures. 10. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 61737 Approval of allowance expenditure no. 2 in the amount of $4,000.00 for Pct. 4 Recovery and Motor Pool Improvements from vendor, Synergy Builders of TX (C-17-067-03-21). B. 61869 Pct. #4: Requesting approval of payment of invoice submitted by Hidalgo County Urban Program for contract contribution in the amount of $173,373.15. C. 61865 Pct. #4: Requesting approval of payment of invoice submitted by Hidalgo County Urban Program for contract award shortage-in the amount of $64,058.85. See attached back up documentation D. 61845 PCT. 4 Acceptance and approval of payment for Application No.3 in the amount of $22,512.73 submitted by Rigney Construction & Development for Building Renovations at M Rd. (PO# 752997). E. 61844 Acceptance and approval to exercise the County’s option to extend the final one (1) year renewal allowed in contract #C-16-283-09-27 under the same rates, terms and conditions with Rio Grande Hauling, Inc. for the provision of “Aggregate Limestone Grade 4 (3/8 Edged Rock, Crushed)”-Pct 1 effective October 29, 2017 to October 28, 2018 . F. 61789 Requesting authority to advertise and approval of procurement packet (i.e.. specifications/requirements, legal notices, draft requirement agreement, etc.) as attached hereto: Hidalgo County Elections Department- "Printing and Mass Mail Out of Voter Registration Cards 2017" - RFB No.: 2017-178-10-25-SGS, including the re-advertisement of project in the event No Bids are received and/or are rejected and project is still required. G. 61818 Hidalgo County Human Resources is requesting approval to enter into a 36 month capital lease agreement with G.E. Capital Information Technology Solutions, dba, Ricoh USA, awarded vendor through Hidalgo County's membership/ participation with Texas Department of Information Resources, under contract DIR-TSO-3041, with all supporting documentation attached herein.
61895 Purchasing (1100): Approval of 2017 interdepartmental transfer from County Wide Adm. - Contingency to Purchasing, Program 002.
County Judge's Office: A. 61896 Video Presentation for the New Hidalgo County Courthouse B. 61800 Proclamation declaring October 2017 as National Manufacturing Month. C. 61910 Requesting authorization for County Judge to sign letter of support for Fiscal Year 2017 TIGER Grant application to be submitted by the City of Pharr D. 61908 1. Approval of order and Interlocal Agreement by and among the City of McAllen, Hidalgo County, and Tax Increment Reinvestment Zone Number 2A, City of McAllen, Texas, allowing for Hidalgo County to participate in the Tax Increment Reinvestment Zone Number 2A. 2. Appointment of one (1) board member to represent the County of Hidalgo on the Tax Increment Reinvestment Zone Number 2A, City of McAllen, Texas, Board of Directors. 3. Recommendation to designate a second board member to represent the County of Hidalgo on the Tax Increment Reinvestment Zone Number 2A, City of McAllen, Texas, Board of Directors, which appointment will be submitted to the City of McAllen for action.
District Attorney's Office: A. 61636 Proclamation declaring October 2017 as Domestic Violence Awareness month. B. 61796 Hidalgo County DA's Office - Region 3-Border Prosecution Unit (BPU) Grant (1281): Approval to submit a BPU Grant #2537807 budget adjustment to the Office of the Governor (OOG).
County Judge's Office: A. 61896 Video Presentation for the New Hidalgo County Courthouse B. 61800 Proclamation declaring October 2017 as National Manufacturing Month. C. 61910 Requesting authorization for County Judge to sign letter of support for Fiscal Year 2017 TIGER Grant application to be submitted by the City of Pharr D. 61908 1. Approval of order and Interlocal Agreement by and among the City of McAllen, Hidalgo County, and Tax Increment Reinvestment Zone Number 2A, City of McAllen, Texas, allowing for Hidalgo County to participate in the Tax Increment Reinvestment Zone Number 2A. 2. Appointment of one (1) board member to represent the County of Hidalgo on the Tax Increment Reinvestment Zone Number 2A, City of McAllen, Texas, Board of Directors. 3. Recommendation to designate a second board member to represent the County of Hidalgo on the Tax Increment Reinvestment Zone Number 2A, City of McAllen, Texas, Board of Directors, which appointment will be submitted to the City of McAllen for action.
District Attorney's Office: A. 61636 Proclamation declaring October 2017 as Domestic Violence Awareness month. B. 61796 Hidalgo County DA's Office - Region 3-Border Prosecution Unit (BPU) Grant (1281): Approval to submit a BPU Grant #2537807 budget adjustment to the Office of the Governor (OOG).
HIDTA - Task Force: A. 61814 1. Requesting authorization and approval to accept Award Number G17SS0002A, Reprogram Number 1(Reprogram ID 56217), between Hidalgo County and the Executive Office of the President-Office of National Drug Control Policy, reprogramming the award amount by $116,491.00. Grant period is from 01/01/17 to 12/31/18. 2. Approval of transfer of funds. 3. Requesting authorization to pay overtime under the grant terms and conditions.
Tax Office - Paul Villarreal: A. 61770 Approval of Amendment to Interlocal Cooperation Agreement for Tax Assessment and Collection for the following entities: La Villa ISD and City of Pharr, City of La Joya B. 61864 Presentation for discussion, consideration, acceptance and approval of a Dealer Deputy Agreement between Hidalgo County and Hi Tech San Juan, LLC DBA Audi San Juan P43028. Dealer desires to act as an agent of the Tax Assessor Collector in the issuance of motor vehicle registration stickers and license plates. Audi of San Juan agrees to comply with the requirements of the WebDealer system of the Texas Department of Motor Vehicles and will furnish and maintain any necessary equipment.
Sheriff's Office: A. 61811 Sheriff's Office OCDETF (1284): 1. Approval of FY18 Overtime Agreement (Investigation Number S-TXS-1059) between the Organized Crime Drug Enforcement Task Forces (OCDETF) and the Hidalgo County Sheriff's Office in the amount of $15,000.00. 2. Authorization to pay overtime reimbursable under the grant terms and conditions. 3. Approval of citification of revenues as certified by the County Auditor for OCDETF agreement. 4. Approval of appropriation of funds in the amount of $15,000.00 B. 61813 Sheriff's Office OCDETF (1284) 1. Approval of Organized Crime Drug Enforcement Task Forces (OCDETF) Agreement between the Hidalgo County Sheriff's Office and the Drug Enforcement Administration McAllen District Office/Houston Division office OCDETF Strike Force Group D-81. 2. Approval of certification of revenues a certified by the County Auditor o the OCDETF grant agreement. 3. Approval to appropriate OCDETF grant award in the amount of 15,800.00 (in reference to Investigation Number SW-TXS-1059).
Executive Office: A. Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 61673 Requesting permission by 985 The Boom Radio in association with Palm Valley Animal Center to use the courthouse parking lot on Saturday, April 28, 2018 (8:00am - 8:00 pm) for the "Food-A-Palooza: A Taste of the RGV" Food Festival Event
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 61883 Sheriff's Office (1100): Approval of the following personnel actions, effective next full pay period 10/16/17: Action Slot # Dept./ Program Position Title Proposed Budgeted Allowance Clothing allowance (add) 0065 280-001 Deputy Sheriff Step II $500.00
Urban County: A. 61851 Requesting authorization to amend construction contract with Venser Contractors, LLC, for reduction of contract days from 150 consecutive calendar days to 120 consecutive calendar days for the Precinct No. 4 Parks, Recreational Facility Improvement project (JR Milo Ponce Park).
Health & Human Services Department: A. 61815 Discussion and action on authorizing Eddie Olivarez, Hidalgo County Health & Human Service Chief Administrative Officer, to sign a letter of support for Texas A&M Agri-Life Extension Arroyo Colorado Watershed Program grant application to TCEQ focusing on the possible future funding to develop a digital mapping of the Hidalgo County’s OSSF (septic systems) in accordance to Texas A&M Agri-life’s five year strategic plan. B. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures C. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Facilities Management: A. 61731 Requesting approval for payment of claims to Unifirst Holding, Inc. totaling $81.19 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor
Elections Administration: A. Discussion, consideration and action but not limited to Election updates. B. 61823 1. Approval of the 2017 November Constitutional Election Services Contract between Hidalgo County and the City of Alamo for their election to be held on November 7th 2017. 2. Approval of the 2017 November Constitutional Election Services Contract between Hidalgo County and the City of Donna for their election to be held on November 7th 2017. 3. Approval of the 2017 November Constitutional Election Services Contract between Hidalgo County and the City of Edcouch for their election to be held on November 7th 2017. 4. Approval of the 2017 November Constitutional Election Services Contract between Hidalgo County and the City of Edinburg for their election to be held on November 7th 2017. 5. Approval of the 2017 November Constitutional Election Services Contract between Hidalgo County and the City of La Joya for their election to be held on November 7th 2017.
Head Start Program: A. 61832 Appointment of One Community Representative by Each Member of the Commissioners’ Court to Serve on the Hidalgo County Head Start Program Policy Council, for a One Year Term According to 45 CFR (1301.3(d)(3) Beginning in October
WIC: A. 61833 Requesting approval to reimburse County employee Esther Carrizales the amount of $470.00 for the renewal of the IBLCE License with authority for the County Treasurer to issue check after review, audit, and processing procedures have been completed by the County Auditor.
Precinct #1 - Comm. Fuentes: A. 61907 Appointment of board member to represent the County of Hidalgo on the Donna Tax Increment Reinvestment Zone Number 1 Board of Directors. B. 61867 Requesting approval to accept the counteroffer to purchase a tract of land known as Parcel 8, 9 & 24 associated with the Mile 6W Road Improvement Project (CSJ# 0921-02-356)
Precinct #2 - Comm. Cantu: A. 61897 1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo and the City of Hidalgo, regarding road improvements for the Pct. 2 Val Mex Drive (10th St - West 1,691 LF) Project. 2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project for the Pct 2 Val Mex Drive (10th St - West 1,691 LF) Project. B. 61894 1. Approval of Interlocal Agreement between the City of Hidalgo and the County of Hidalgo, Texas to assist one another in multiple projects to be defined by mutual agreement in which both the City and the County will benefit from the outcome of the work. 2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project(s). C. 61888 Requesting approval to accept counter offer to purchase a tract of land known as Parcel 2 for the Pct 2 Rancho Blanco Road Extension Project.
Budget & Management: A. 61746 Introduction of Representatives for the County's Wellness Program - Personalized Prevention. B. 61872 Discussion, consideration, and approval to keep the indirect cost allocation rate at 7.36% for the grant fiscal year 2018, effective 10/01/17 through 9/30/18 for the FY 18 WIC Program.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 61758 Award of the lowest responsible bid and contract meeting all specifications/requirements to Delta Specialties, RFB: 2017-207-08-16-"Traffic Road Signs & Other Misc. Equip." B. Pct. 1 1. 61860 Approval of an Interlocal agreement between County of Hidalgo, City of Donna and City of Weslaco for the provision of joint efforts for the reconstruction of Midway Rd. starting at 18th St. and ending at Bus. 83. 2. 61852 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional service; b. Presentation of scoring grid (for ranking by CC) of the firms graded & evaluated through the County’s approved “pool” of engineering services for (on call) geo-technical and construction material testing for Pct. 1: Earth Co. Raba Kistner, Inc. Professional Services Industries, Inc. Evaluator 1 90 95 94 Evaluator 2 92 96 91 Evaluator 3 92 94 92 Average Score 91.3 95.0 92.3 Ranking c. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm. C. Pct. 4 1. 61835 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional service; B. Presentation of scoring grid (for ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services for (On Call) geo-technical and construction material testing for Pct. 4; Firms L&G Consulting Engineers, Inc. Izaguirre Engineering Group, LLC Earth Co., LLC Total Scores 97 95 92 Ranking C. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm. 2. 61836 Approval of an "Amendment" to Exhibit A-Attachment I of Contract #C-17-057-05-16 between Hidalgo County and Model Laundry, LLC as requested by HC Auditor’s Office to reflect additional locations in order to proceed to process payment for pending Pct. 4 invoices, including authorization for the Purchasing Dept. to add/delete any subsequent locations as allowed under the contract Exhibit A.
Open Forum
23. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 61878 Potential Litigation related to possible causes of action against drug manufacturers and/or distributors of opioids D. 61874 CL-17-3805-E; Zulema Gomez v Hidalgo County; Hidalgo County Drainage District No. 1 E. 61856 Claim of Sandra Luevano 24. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
25. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 61879 Potential Litigation related to possible causes of action against drug manufacturers and/or distributors of opioids D. 61875 CL-17-3805-E; Zulema Gomez v Hidalgo County; Hidalgo County Drainage District No. 1 E. 61857 Claim of Sandra Luevano 26. Closed Session: Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed 27. Open Session: Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed 28. Adjourn