1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 1. Approval of check register and payment of claims and bills - County Treasurer 2. 61799 General Fund A. Requesting approval of Invoice No. 719100-0717 in the amount of $15,310.50 to MEG Engineering for On-Call CMT Services thru June 30, 2017 related to East Donna Drain, Work Authorization No. 2, Purchase Order No. 631888. B. Requesting approval of Invoice No. 9856 in the amount of $3,495.00 to Quintanilla, Headley and Associates, Inc. for Surveying Services thru August 2017 related to Monte Cristo Drain J-02 Part No. 3, Proposal No. 10, Purchase Order No. 631957 5. 61783 A. Public Hearing on Hidalgo County Drainage District No. 1 - 2018 Proposed Budget. B. Approval of Order setting the 2017 Hidalgo County Drainage District No.1 Tax Rate at .0951 per $100 valuation (Maintenance and Operation tax rate is .0502 and Debt Service tax rate is .0449) C. Discussion, consideration and action or changes "if any" and the Adoption of the 2018 Annual Budget. D. Approval to set salaries for District Employees and Travel Allowances for Board Members and realign slot numbers. 6. 61784 Discussion on Hidalgo County Drainage District No.1 projects, maintenance and operations: A.) Raymondville Drain B.) Pct. 3 Penitas Drain C.) Pct. 2 Seminole Valley No. 2 D.) Pct. 1 Mile 3 West 7. 61393 A. Discussion and action on tax resale bids received on the properties (see attached list). B. Discussion and action on Resolution for tax resale bid properties. 8. 61739 A. Approval of Drainage District #1 Investment Policy; B. Approval of Resolution authorizing participation in PFM Asset Management LLC - Texas TERM; C. Approval of Drainage District #1 Broker/Dealer List. 9. 61779 Requesting authority to advertise a request for proposals (RFP) for "Health Insurance Services" (RFP# HCDD1-17-053-00-00) 10. 61756 Request approval to issue payment on the following items: 2013 Bonds Budget: 365-Rural Drainage Development Pct.1 A. Application for Payment No. 3 in the amount of $121,449.60 from Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-17-015-04-18-Pct.1 Mile 13 1/2 N. Rd & FM 1015 Area Drain Improvement Ph. 2 & 3. PO#632014 Project Engineer: Urban Infrastructure Group, LLC. B. Application for Payment No. 1 in the amount of $2,376.00 from Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-17-026-06-27 Pct.1 Lucero Del Norte Subdivision. PO#632525 Project Engineer: Tedsi Infrastructure Group 11. 61786 Approval to issue payment on the following items proceeding review & compliance: CIP Fund 130 Bdgt: 005-General Fund Administration Building A. Application for Payment No. 3324-01 in the amount of $21,006.00 from Metro Electric, Inc. pertaining to Construction Contract No. HCDD1-17-Building Electrical Upgrade. PO#632111 Project Engineers: Halff & Associates 2013 Bond Projects Bdgt: 330-East Donna Drain B. Application for Payment No. 4 in the amount of $298,006.61 from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-16-040-08-16-East Donna Drain Flood Pump. PO#630511-17 Project Engineers: Tedsi Infrastructure Group 2013 Bond Projects Bdgt: 340-South Mercedes Flood Pump C. Application for Payment No. 1 in the amount of $414,051.48 from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-16-041-08-16-South Mercedes Flood Pump. PO#630512 Project Engineers: Tedsi Infrastructure Group 2013 Bond Projects Bdgt:345-Mercedes Lateral D. Application for Payment No. 4 in the amount of $203,528.93 from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-16-039-08-16-Mercedes Lateral Flood Pump PO#630510-17 Project Engineer: Tedsi Infrastructure Group. PO#630510-17 12. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 13. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 14. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 15. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 16. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
4. Approval of Consent Agenda 1. 61817 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 61829 Presentation of Fund Information Report B. 61757 Discussion, consideration and approval to process the University of Texas System 2017 support payment, in the amount of $1,000,000.00 pursuant to the Interlocal Agreement between Hidalgo County and the University of Texas System. 3. 2017 Intradepartmental transfers: A. 61801 2018 - D.A. CJD-BPU (1281) B. 61772 2017 - Executive Office (1100) C. 61795 2017 - Pct. 3 Rd. Maint. (1200) D. 61797 2017 - 370th DC (1100) E. 61774 2017 - Sheriff's Federal Sharing - US Justice (Fund 1229) F. 61769 2017 - Sheriff's Federal Sharing - U.S. Treasury (1228) G. 61759 2017- Hidalgo County Sheriff's Office (1100) H. 61781 2017 - Health & Human Services Dept. / Health Adm (1100) I. 61776 2017 - Health & Human Services Dept. / H.D. Adm (1293) J. 61752 2017 - Health & Human Services Dept. / Health Adm (1100) K. 61747 2017- Law Library- (1100) L. 61750 2017 - 332nd DC (1100) M. 61743 2017 - Pct 1 Sanitation (1100) N. 61745 2017 - Pct 1 Parks (1100) O. 61740 2017 - Pct 1 Adm (1200) P. 61736 2017 - Pct 1 R&B (1200) Q. 61742 2017 - Pct 3 Adm. (1200) R. 61722 2017 - Tax Office (1100) S. 61724 2017 - J.P. 2, 1 (1100) T. 61741 2017 - County Court at Law No. 2 (1100) U. 61748 2017 - CC#7 (1100) V. 61719 2017 - Constable Pct 1 (1100) 4. 2017 Interdepartmental transfers: A. 61808 Pct. 4 Sanitation (1100): Approval of 2017 interdepartmental transfer from County Wide Adm. - Contingency to Pct. 4 Sanitation, Program 001 in the amount of $12,500.00. B. 61806 Pct 2 Road Maintenance (1200): Approval of 2017 interdepartmental transfer from Pct 2 Administration to Pct 2 Road Maintenance in the amount of $6,000.00 to fund operating expenses. C. 61768 CO2014-PCT 1 (1345): Approval of 2017 interdepartmental transfer from various CO2014-PCT 1 accounts to 7-1345-431-00-121-205-0-721, in the amount of $11,359.25 to fund Mile 17 (FM1015-FM491) Project. D. 61777 CO2015A-Pct 1 (1347): Approval of 2017 interdepartmental transfer form various CO2015A-PCT1 accounts to account 7-1347-431-00-121-205-0-721 in the amount of $14,746.07 to fund Pct 1 project M17 (FM1015-FM491). E. 61764 Tax Office (1100): Approval of 2017 interdepartmental transfer from Co. Wide Adm.-Contingency to Tax Office in the amount of $1,231.50 to fund interest payment in relation to interest due to a taxpayer for overpayment of taxes. F. 61763 Pct 2 CRC-Alamo (1100): Approval of 2017 interdepartmental transfer from Pct 2 Sanitation to Pct 2 CRC-Alamo in the amount of $460.00 to fund disposal services. 5. Planning Department: A. 61744 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. County Treasurer: A. 61749 Approval of Hidalgo County Quarterly Investment Report for Second Quarter 2017. 7. Monthly Fee Reports: A. 61642 District Clerk Fee report for the month of August 2017 $543,968.13 8. Executive Office: A. 61730 Approval of 457 plan hardship withdrawal request for employee #122335 B. 61710 Approval of Right of Way Permits: 1). North Alamo Water Supply Corporation: a). Speedy Gonzales Acres Subdivision, Mercedes, TX; Proposing a bore 2" PVC casing for a 1" waterline from the centerline of Mile 9N go South 1,782 feet. Will bore Mile 2.5E from West to East. b). Proposing a bore 2" PVC casing for a 1" waterline from the centerline of Mile 9N go South 2,508 feet. Will bore Mile 2.5E from West to East. c). Proposing a bore 2" PVC casing for a 1" waterline from the centerline of Mile 9N go South 3,498 feet. Will bore Mile 2.5E from West to East. 2). Melden & Hunt, Inc.: a). Crossing No.1: A proposed 8" pvc sdr26 sanitary sewer line crossing Alberta Road approximately 188.9 feet west of Sendero Street. A proposed drop manhole shall be installed approximately 5.3 feet south of center line of Alberta Road to connect to an existing sanitary sewer line. b). Crossing No.2: A proposed 36" Storm drain line, running parallel to Alberta Road for approximately 428.6 feet and approximately 11.60 feet and 36.10 feet north of the center line of Alberta Road. Storm line beginning approximately 147.40 feet west of Sender Street. c). Crossing No.3: A proposed 18" Culvert drain line, crossing Karyme Street (not open) approximately 31.50 feet north of Alberta Road and 166.9 feet west of Sendero Street. C. 61762 Approval of Right of Way Permits: 1). Benchmark Utility Contractors, Inc.: Carmen Avila Subdivision Phase I: The contractor proposes to install a 24" storm sewer line. The line will start on the north side of Mile 22 1/2N Road 1,500 feet east of Carmen Avila Road, the line will continue along the north side of Mile 22 1/2N Road easterly for a distance of 7,500 feet. Edinburg, TX 9. Headstart: A. 61615 Approval of Monthly Children's Applications for Program Year 2017-2018 B. 61616 Approval of Monthly Texas Department of Agriculture Meals and Snacks Report: August 2017 C. 61617 Approval of Monthly Special Services Report: August 2017 D. 61613 Approval of Monthly Financial Report: August 2017 10. Budget & Management: C. Interfund transfers: 1. 61788 Pct. 4 Hoehn Drainage Project (1200): Approval of 2017 interfund transfer from Co. Wide Adm.-Contingency (1100-115-002) to Pct. 4 Hoehn Drainage Project (1200-124-159) in the amount of $55,000.00 to fund aid to govt agency expenditures. 11. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). B. 61804 PCT. 4 Acceptance and approval of payment for pay application #1 in the amount of $65,531.95 as submitted by RGV Asphalt, LLC for Street Improvements to Sunflower Road Project- Mile 17 Road to SH 107 Road (PO # 766578). C. 61721 Pct 2. CRC - Alamo: Requesting approval to enter into an 36 month agreement for disposal of non-hazardous solid waste materials with Republic Services, Inc. through Requisition #358275. D. 61773 Approval to exercise the County's option to extend for a one (1) year term under contract #C-17-048-04-18 with BIC Development Corporation for Lease of Space for Off Premises Storage for WIC Program, under the same rates, terms & conditions. E. 61698 Authority to advertise and approval of procurement packet [i.e. specifications/requirements, legal notice, draft requirement agreement, etc.] as attached hereto for: "Lime Road Material and Delivery Services for Precinct No. 2"-RFB No.:2017-209-RFV including the re-advertising of project in the event no bids received and/or are rejected and project is still required. F. 61714 Requesting approval to execute two (2) Statements of Work [as required by vendor] describing the services related to PO #s 767079 & 767080 which were authorized/approved under Regular AI#-61148 [CC 08-22-17] with Netsync Network Solutions, Inc. to plan, design and configure network components as well as provide an upgrade to the Uninterruptible Power Supply equipment . G. 61720 Request authorization to remove the following asset from HUMAN SERVICES DIVISION (240) inventory, item cannot be located: ASSET TAG #43154 Dell POWEREDGE 1600SC, SERVER XEON H. 61650 Request to remove fixed assets from the Office of Emergency Management inventory list with detailed description of the assets attached as "Exhibit 1A and 2B". I. 61436 As required by vendor, approval to execute the attached State of Work Document [as reviewed and approved as to form by legal counsel] with Insight Public Sector, Inc. to stage, configure and install network components at the Courthouse through PO#746810.
Requesting authority to advertise and approval of procurement packets (i.e., specifications, legal notice etc.) as attached hereto for the provisions of: [Construction of Memorial Park Ph. I] in Precinct 4 with authority to re-advertise when and if applicable.
10. Budget & Management: A. 61711 1. Approval of reimbursement in the amount of $766,601.89 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 09/07/17 to 09/20/17. 09/07-13/17 $428,360.07 09/14-20/17 $338,241.82 TOTAL $766,601.89 2. Approval of wire transfer to cover claims paid. B. 61390 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of September 1-15, 2017 in the amount of $39,698.19 and requesting approval of wire transfer.
4. Approval of Consent Agenda 2. Auditor's Office: B. 61757 Discussion, consideration and approval to process the University of Texas System 2017 support payment, in the amount of $1,000,000.00 pursuant to the Interlocal Agreement between Hidalgo County and the University of Texas System.
County Judge's Office: A. 61792 Consideration and approval of a Proclamation declaring September 2017 as Hunger Action Month. B. 61793 Update on the status of the Hidalgo County official website redesign. C. 61761 Appointment and/or re-appointment of board member to represent the County of Hidalgo on the McAllen Tax Increment Reinvestment Zone Number One Board of Directors.
District Clerk - Laura Hinojosa: A. 61809 Report on Jury Impanelment Process for high profile cases with the constraints of insufficient size of auditorium and all efforts undertaken by multiple parties/departments to achieve a successful jury selection process
District Attorney's Office: A. 61668 DA-Victim Assistance Program Grant (VAP)(1281): 1. Approval to accept the Victim Assistance Program Grant, from the Office of the Governor, in the amount of $579,302.78, effective 10/01/2017 through 06/30/2019. 2. Approval of Certification of Revenues, as certified by the County Auditor. 3. Approval to appropriate the FY 2016 Victim Assistance Program Grant funds. 4. Approval of the following personnel actions: Action Dept. Slot# Position Title Current Budgeted Salary Proposed Salary/ Allowance No Action 080-002 0111 Director, Victims Unit Program $51,500.00 $51,500.00 Create 080-017 0005 Director, Victims Unit Program $0.00 $12,875.00 Create 080-017 0006 Advocate I $0.00 $35,010.00
HIDTA - Task Force: A. 61754 Requesting Commissioners Court's approval of a finding and authorization, pursuant to Article 3, Section 52(a) of the Texas Constitution, Section (i), for HIDTA to purchase promotional items for a period of 9/21/17 to 12/31/17. Said items will serve a public purpose, through our educational/instructional and training programs. Items are introduced through these programs, while promoting our educational message, helping to interact with participants on aspects of numerous projects, programs and events.
County Treasurer - Norma Garcia: A. 61738 1. Approval of Hidalgo County Investment Policy; 2. Approval of Resolution authorizing participation in PFM Asset Management LLC - Texas TERM; 3. Approval of Hidalgo County Broker/Dealer List.
Constable Pct. #2: A. 61635 Constable Pct. #2 - Tropical Texas Behavioral Health (1285): 1. Requesting approval of amendment to the Interlocal Agreement between Tropical Texas Behavioral Health and the County of Hidalgo, by and through the Office of Constable Pct. 2. 2. Authorization to pay overtime reimbursable under the Interlocal Agreement terms and conditions. 3. Authorization for County Judge, as authorized official, to sign amendment to the Interlocal Agreement award and related documents. 4. Approval of Certification of Revenues by the County Auditor. 5. Approval of appropriation of funds.
Constable Pct. #1: A. 61607 Constable Precinct 1 - Tropical Texas Behavioral Health (1285): 1. Requesting approval of amendment to Interlocal Agreement between Tropical Texas Behavioral Health and the County of Hidalgo, by and through the Office of Constable Precinct 1. 2. Authorization to pay overtime reimbursable under the Interlocal Agreement terms and conditions. 3. Authorization for County Judge, as authorized official, to sign amendment to Interlocal Agreement award and related documents. 4. Approval of Certification of Revenues by the County Auditor. 5. Approval of appropriation of funds.
Constable Pct. #4: A. 61659 Discussion, consideration, and approval to appoint Cesar Hernandez as Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.011. B. 61597 Constable Precinct 4 - Tropical Texas Behavioral Health-Security (1285): 1. Requesting approval of amendment to Interlocal Agreement between Tropical Texas Behavioral Health and the County of Hidalgo, by and through the Office of Constable Precinct 4. 2. Authorization to pay overtime reimbursable under the Interlocal Agreement terms and conditions. 3. Authorization for County Judge, as authorized official, to sign amendment to Interlocal Agreement award and related documents. 4. Approval of Certification of Revenues by the County Auditor. 5. Approval of appropriation of funds. C. 61590 Constable Precinct 4 - Tropical Texas Behavioral Health (1285): 1. Requesting approval of amendment to Interlocal Agreement between Tropical Texas Behavioral Health and the County of Hidalgo, by and through the Office of Constable Precinct 4. 2. Authorization to pay overtime reimbursable under the Interlocal Agreement terms and conditions. 3. Authorization for County Judge, as authorized official, to sign amendment to Interlocal Agreement award and related documents. 4. Approval of Certification of Revenues by the County Auditor. 5. Approval of appropriation of funds.
Tax Office - Paul Villarreal: A. 61630 Approval of Amendment to Interlocal Cooperation Agreement for Tax Assessment and Collection for the following entities: City of Edinburg, City of Elsa, City of La Villa, City of Mercedes, City of Palmview, City of Penitas, South Texas ISD, Mission ISD & Weslaco ISD, Edcouch-Elsa ISD
Sheriff's Office: A. 61601 Sheriff's Office- FBI (1284): 1. Approval to accept overtime funding agreement from the Federal Bureau of Investigation (FBI) in the total amount of $18,042.00. 2. Authorization to pay overtime reimbursable under the grant terms and conditions. 3. Approval of Certification of Revenues as certified by the County Auditors for the FY 2018 FBI overtime agreement. 4. Approval of appropriation of funds in the amount of $18,042.00.
Executive Office: A. Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 61392 1. Discussion and action on tax resale bids received on the properties (see attached list). 2. Discussion and action on Order for tax resale bid properties.
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 61760 Criminal District Attorney (1100): 1. Approval of the following personnel actions, effective next full pay period of 10/02/17: Action Dept/ Program Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Net Change Salary Adjustment 080-002 0043 Assistant District Attorney III $50,830.00 $55,830.00 $5,000.00 080-007 0156 $1,443.00 $1,443.00 $0.00 080-015 0033 $13,132.00 $13,132.00 $0.00 Salary Adjustment 080-002 0093 Assistant District Attorney II $53,562.00 $58,562.00 $5,000.00 080-007 0112 $6,747.00 $6,747.00 $0.00 080-016 0010 $3,191.00 $3,191.00 $0.00 Salary Adjustment 080-002 0030 Assistant District Attorney III $59,186.00 $64,186.00 $5,000.00 080-007 0157 $1,442.00 $1,442.00 $0.00 080-015 0024 $4,777.00 $4,777.00 $0.00 Salary Adjustment 080-002 0020 Assistant District Attorney III $60,431.00 $65,431.00 $5,000.00 080-007 0158 $1,442.00 $1,442.00 $0.00 080-015 0016 $3,532.00 $3,532.00 $0.00 Salary Adjustment 080-013 0005 Attorney IV $72,870.00 $77,870.00 $5,000.00 080-016 0017 $10,045.00 $10,045.00 $0.00 Salary Adjustment 080-002 0095 Assistant District Attorney III $48,777.00 $53,777.00 $5,000.00 080-007 0071 $16,223.00 $16,223.00 $0.00 Salary Adjustment 080-002 0023 Assistant District Attorney V $71,649.00 $76,649.00 $5,000.00 080-007 0148 $4,000.00 $4,000.00 $0.00 080-015 0019 $12,852.00 $12,852.00 $0.00 C. 61755 Pct. 1 Parks (1100)/ Rd. Maintenance (1200): 1. Approval to create one (1) Full-Time temporary position for 11 weeks beginning 10/02/17 and ending 12/15/17, as follows: Action Dept./ Program Slot# Position Title Hourly Rate Create 121-013 T031 Maintenance II $13.87/hour 2. Approval to create one (1) Full-Time temporary position for 13 weeks beginning 10/02/17 and ending 12/31/17, as follows: Action Dept./ Program Slot# Position Title Hourly Rate Create 121-005 T162 Maintenance III $19.37/hour 3. Approval of intradepartmental transfers. D. 61664 County Judge (1100)/Public Affairs (1100): 1. Approval of the following personnel actions, effective upon Commissioners Court approval: Action Dept./ Program Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Net Change Delete 110-077 0006 Administrative Assistant II $28,940.00 $0.00 ($28,940.00) Delete 110-077 0003 Clerk II $24,960.00 $0.00 ($24,960.00) Delete 110-006 0037 Director, Special Projects $64,890.00 $0.00 ($64,890.00) Create 110-077 0007 Executive Assistant I $0.00 $42,521.00 $42,521.00 Create 110-006 0039 Intergovernmental Affairs Administrator $0.00 $76,000.00 $76,000.00 Total ($269.00)
Urban County: A. 61713 Requesting approval of a budget and program amendment for the City of Edcouch - Urban County Program FY 27 (2014) work plans. The amendment will decrease the street improvements line item and create a parks, recreational facilities project for the purchase and installation of park equipment. B. 61729 Subject to Compliance with HB 1295, requesting consideration and action to award and enter into a construction contract with Venser Contractors, LLC, the lowest responsible bidder in the amount of $1,036,382.22 using UCP Fiscal Years 25-29 (2012-2016) Precinct No. 4 Parks, Recreational Facility Improvement funds and Precinct #4 Parks, Recreational funds.
Adult Probation: A. 61606 DWI Court Grant (1289) 1. Approval to accept the DWI Court grant from the Office of Governor (Criminal Justice Division) in the amount of $154,136.99 for the grant period of 9/1/17 thru 8/31/18. 2. Approval of certification of revenues as approved by the County Auditor's Office for the DWI Court Grant. 3. Approval of appropriation of funds in the amount of $154,136.99. Veterans Court Grant (1289) 1. Approval to accept the Veterans Court grant from the Office of Governor (Criminal Justice Division) in the amount of $95,627.00 for the grant period of 9/1/17 thru 8/31/18. 2. Approval of certification of revenues as approved by the County Auditor's Office for the Veterans Court Grant. 3. Approval of appropriation of funds in the amount of $95,627.00. Domestic Violence Court Grant (1289) 1. Approval to accept the Domestic Violence Court grant from the Office of Governor (Criminal Justice Division) in the amount of $195,461.11 for the grant period of 10/1/17 thru 9/30/18. 2. Approval of certification of revenues as approved by the County Auditor's Office for the Domestic Violence Court Grant. 3. Approval of appropriation of funds in the amount of $195,461.11. 4. Approval to authorize the decrease of supplemental pay allowance for the following employees: Employee# Dept./ Program Slot# Position Title Current Allowance Amount Proposed Allowance Amount Net Change 196673 Public Defender (085- 003) 0001 Public Defender IV $11,750.00 $11,670.00 ($80.00) 212334 Criminal DA (080- 002) 0047 Assistant District Attorney II $11,720.00 $11,590.00 ($130.00) 78328 County Court at Law No. 1 (021-001) 0005 Assistant Court Coordinator $9,250.00 $9,180.00 ($70.00) 69507 County Court at Law No. 1 (021-001) 0003 Court Coordinator $2,320.00 $2,300.00 ($20.00) B. 61727 August 2017 1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $2,146.00. 2. Approval of appropriation of the DWI program income (GPI) in the amount of $2,146.00
Community Service Agency: A. 61726 2018 Community Service Block Grant (CSBG) Community Action Plan (CAP) and Budget. 1. Public hearing regarding the proposed 2018 CSBG CAP plan and budget. 2. Discussion, consideration, and possible action regarding adoption of the 2018 CSBG CAP plan and budget with authorization for Judge Ramon Garcia and Jaime Longoria to sign any and all pertinent documents. B. 61728 Discussion and possible action to authorize the surplus of obsolete items from the permanent inventory of the Community Service Agency (list attached).
Elections Administration: A. 61771 Requesting permission to host the State of Tennessee's Elections Commission Members and staff during Election Day, November 7, 2017 Constitutional Election as part of the State of Tennessee’s voting equipment certification. They will observe Hidalgo County Elections Department's processes and procedures and will be here only on Election Day.
Head Start Program: A. 61619 Discussion/Approval of the Training and Technical Assistance (T/TA) Plan B. 61620 Discussion/Approval of 2016-2017 Program Information Report (PIR) C. 61621 Discussion/Approval to Revise Program Calendars for Program Year 2017-2018 for the Following Partnering School Districts: 1. La Joya ISD 2. Mercedes ISD 3. Mission CISD 4. Donna ISD 5. Progreso ISD D. 61622 Discussion/Approval on Request to Purchase HVAC Equipment, Supplies and Install of HVAC Equipment (Contract #458-14) through the Hidalgo County's Membership/Participation with the Texas Association of School Board (TASB) Buyboard's Multiple Awarded Vendors for the Term of the TASB Contract Expiring on November 30, 2017 1. Central Air and Heating Service, Inc. 2. Gemaire Distributors, LLC 3. Insco Distributing 4. Trane E. 61623 Discussion/Approval on Request to Purchase Building Maintenance, Repair and Operations Supplies and Equipment (Contract #501-15) Through the Hidalgo County's Membership/Participation With the Texas Association School Board (TASB) Buyboard's Multiple Awarded Vendors, for the Term of the TASB Contract Expiring on 11/30/2018. 1. Bush Supply Company 2. Grainger 3. McCoys Building Supply F. 61626 Discussion/Approval on Request to Purchase Tires, Tubes, and Automotive Parts, Supplies and Equipment (Contract #470-14) through the Hidalgo County Membership/Participation with the Texas Association School Board (TASB) Buyboard's Multiple Awarded Vendors for the Term of the TASB Contract Expiring on 02/28/2018. 1. Bill Bunton Auto Supply and Machine, Inc. 2. Burton Companies 3. Good Year Commercial Tire & Service Center 4. Napa Auto Parts (McAllen) 5. O'Reilly Auto Parts 6. Southern Tire Mart, LLC G. 61618 Discussion/Approval to Submit the Following 2018 Budget Applications: 1. Department of Health and Human Services (DHHS) 2. Texas Department of Agriculture (TDA)
WIC: A. 61438 WIC ADMIN- Program 001- (1292): 1. Approval of Certification of Revenues in the amount of $10,400,000.00 as certified by the County Auditor for the FY 2018 WIC Admin. Grant. 2. Approval of appropriation of funds in the amount of $10,400,000.00 for the FY 2018 WIC Admin. Grant. 3. Approval of the following personnel actions, effective 10/01/17: Action Dept./ Program Slot# Position Title Current Budgeted Salary Proposed Budgeted Salary Net Change Salary Adjustment/ Reduce 350-001 0185 Custodian I $24,521.00 $12,480.00 ($12,041.00) Salary Adjustment/ Reduce 350-001 0186 Custodian I $24,521.00 $12,480.00 ($12,041.00) Salary Adjustment/ Reduce 350-001 0187 Custodian I $19,695.00 $12,480.00 ($7,215.00) Salary Adjustment/ Reduce 350-001 0188 Custodian I $24,521.00 $12,480.00 ($12,041.00) Salary Adjustment/ Reduce 350-001 0191 Custodian I $24,521.00 $12,480.00 ($12,041.00) Salary Adjustment/ Reduce 350-001 0192 Custodian I $21,074.00 $12,480.00 ($8,594.00) Salary Adjustment/ Reduce 350-001 0193 Custodian I $21,074.00 $12,480.00 ($8,594.00) Salary Adjustment/ Reduce 350-001 0194 Custodian I $19,695.00 $12,480.00 ($7,215.00) Salary Adjustment/ Reduce 350-001 0195 Custodian I $19,695.00 $12,480.00 ($7,215.00) Salary Adjustment/ Reduce 350-001 0196 Custodian I $19,695.00 $12,480.00 ($7,215.00) Salary Adjustment/ Reduce 350-001 0197 Custodian I $21,763.00 $12,480.00 ($9,283.00) Salary Adjustment/ Reduce 350-001 0238 Custodian I $19,695.00 $12,480.00 ($7,215.00) Delete 350-001 0017 Licensed Vocational Nurse II $47,384.00 $0.00 ($47,384.00) Delete 350-001 0027 Licensed Vocational Nurse II $45,496.00 $0.00 ($45,496.00) Delete 350-001 0035 Nutritionist I $42,518.00 $0.00 ($42,518.00) Delete 350-001 0041 Licensed Vocational Nurse II $44,266.00 $0.00 ($44,266.00) Delete 350-001 0062 Clerk IV $33,927.00 $0.00 ($33,927.00) Delete 350-001 0065 Clinic Aide III $33,520.00 $0.00 ($33,520.00) Delete 350-001 0066 Clerk IV $31,709.00 $0.00 ($31,709.00) Delete 350-001 0068 WIC Certification Specialist II $32,499.00 $0.00 ($32,499.00) Delete 350-001 0092 Clerk III $27,732.00 $0.00 ($27,732.00) Delete 350-001 0098 Clinic Aide II $24,960.00 $0.00 ($24,960.00) Delete 350-001 0135 Custodian II $24,960.00 $0.00 ($24,960.00) Delete 350-001 0155 Clerk II $24,960.00 $0.00 ($24,960.00) Delete 350-001 0162 Clinic Aide I $24,960.00 $0.00 ($24,960.00) Delete 350-001 0200 Area Coordinator I $59,186.00 $0.00 ($59,186.00) Delete 350-001 0246 Peer Counselor Manager $28,937.00 $0.00 ($28,937.00) WIC BF-Program 002- (1292): 1. Approval of Certification of Revenues in the amount of $821,302.00 as certified by the County Auditor for the FY 2018 BF Peer Counselor Program Grant. 2. Approval of appropriation of funds in the amount of $821,302.00 for the FY 2018 BF Peer Counselor Program Grant. 3. Approval of the following personnel actions, effective 10/01/17: Action Dept./ Program Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Net Change Delete 350-002 0014 Peer Counselor I $24,960.00 $0.00 ($24,960.00) Delete 350-002 0016 Peer Counselor I $24,960.00 $0.00 ($24,960.00) WIC Registered Dietician - Program 012-(1292): 1.Approval of Certification of Revenues in the amount of $60,000.00 as certified by the County Auditor for the FY 2018 Registered Dietician Program Grant. 2. Approval of appropriation of funds in the amount of $60,000.00 for the FY 2018 Registered Dietician Grant. WIC - Lactation Services - Program 013-(1292): 1. Approval of Certification of Revenues in the amount of $50,500.00 as certified by the County Auditor for the FY 2018 Lactation Services Grant. 2. Approval of appropriation of funds in the amount of $50,500.00 for the FY 2018 Lactation Services Grant. WIC- Lactation Center-Program 017 (1292) 1. Approval of Certification of Revenues in the amount of $289,000.00 as certified by the County Auditor for the FY 2018 WIC Lactation Center Grant. 2. Approval of appropriation of funds int amount of $289,000.00 for the WIC Lactation Center Grant.
Planning Department: A. 61765 1. Preliminary Approval with Variance Request a. M. A. Subdivision- Pct. 1 (Alfonso Flores, Owner) (Mile 4½ North Road & Mile 11 North Road) No. of Lots: 1 Single Family, 1 Multi-Family Flood Zone: X Drainage: Yes, Drainage will be provided by onsite detention with a discharge structure to the existing ditch. ETJ: Yes, approved by the City of Weslaco. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Mile 4½ West Road. 2. Preliminary Approval a. J. V. Subdivision- Pct. 1 (Jose Villarreal, Owner) (Mile 15 ½ North Road & Mile 6 West Road) No. of Lots: 2 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by natural low area percolation and by re-grading Mile 15½ North Road Side Ditch. ETJ: Yes, approved by the City of Elsa. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Mile 15½ North Road. 3. Final Approval a. Pueblo De Palmas Ph. 20 Subdivision- Pct. 4 (J. Gary Frisby) (Cameron Road & Kenyon Road) No. of Lots: 100 Single Family Flood Zone: X Drainage: Yes, storm drainage system discharging to the main drain ditch. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, Sanitary Sewer provided by City of Edinburg Paved: Yes, Cameron Road and five internal streets. 4. Final Approval With Financial Guarantee a. L. C. J. Subdivision - Pct. 4 (Ruben De La Garza Hinojosa, Owner) (Canton Road & Cesar Chavez Road) No. of Lots: 2 Single Family Flood Zone: B Drainage: Yes, Drainage will be provided by natural low area percolation and by re-grading Canton Road Side Ditch. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, 1 existing OSSF Paved: Yes, Canton Road. Final Approval with financial guarantee in the amount of $1,500.00 to secure the installation of 1 OSSF 5. Final approval of revision to previously approved plat of Howling Trails Subdivision a. Howling Trails Subdivision- Pct. 3 (La Joya I.S.D.) (Western Road & U.S. Expressway 83) No. of Lots: 1 Institutional Flood Zone: C Drainage: Yes, on-site Detention Ponds maintained by La Joya I.S.D. ETJ: Yes, approved by the City of Mission. Water: Yes, provided by Hidalgo County MUDD #1 Sewer: Yes, Sanitary Sewer provided by Hidalgo County MUDD #1 Paved: Yes, Western Road.
Precinct #1 - Comm. Fuentes: A. 61716 Approval to re-appoint Oscar Ramirez to the Hidalgo County Housing Authority Board for a two (2) year term.
Precinct #2 - Comm. Cantu: A. 61787 1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo and the City of San Juan, regarding road and drainage improvements for the Pct 2 Minnesota Road (Raul Longoria - 265' W of Cesar Chavez Rd) Project. 2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project for the Pct Minnesota Road (Raul Longoria - 265' W of Cesar Chavez Rd) Project.
Budget & Management: A. 61507 1. Public hearing on the 2018 Proposed Budget as per Texas Local Government Code 111.067. 2. Discussion, consideration, and action on changes and corrections to the 2018 Proposed Budget. 3. Approval to set salaries, allowances, and other compensation for Fiscal Year 2018. 4. Adoption of the 2018 Annual Budget at the Departmental Level. B. 61508 Consideration and approval of order setting the 2017 Hidalgo County Tax Rates: 1. Total Maintenance and Operations Tax Rate (0.5112 cents per $100 valuation) 2. Total Debt Service Tax Rate (0.0688 cents per $100 valuation) 3. Total Ad Valorem Tax Rate (0.5800 cents per $100 valuation) C. 61700 Fleet Management Lease-Purchase: Discussion, consideration and approval to enter into a Master Equity Lease Agreement, Amendment to Master Equity Lease Agreement, Self-Insurance Addendum and Maintenance Agreement with Enterprise Fleet Management, Inc. for purposes of leasing of fleet vehicles with authority for County Judge to sign all documentation required. D. 61778 TXDOT Receivables (1315): Authority for the County Executive Officer to sign TXDOT Form ROW-N-20AB Tabulation of Cost as well as the Comptroller of Public Accounts Form 74-209 Miscellaneous Claim Application, as necessary, for all qualifying reimbursement requests associated with the following TXDOT road projects: Pct 1 Mile 2 West CSJ#0921-02-170 (program 121-040) Pct 3 FM2221 CSJ#0862-01-037/047 (program 123-071) Pct 3 FM681 CSJ#0669-01-043 (program 123-070) Pct 3 SH364 CSJ#2966-01-009 (program 123-045) Pct 4 FM2220 CSJ#2094-01-038 (program 124-135) Pct 4 N. Alamo Rd CSJ#0921-02-311 (program 124-150) Pct 4 10th Street Extension CSJ#0921-02-300 (program 124-030)
Purchasing Department – Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 61715 Recommendation [supported by both Purchasing & Auditor to] to "AMEND" current HC-PP&P, so as to permit the purchase of goods and/or services from $0.01 to $3,500.00 without requiring at least (3) quotes including, but not limited to the following: Chapter VIII. NON-BID PURCHASES A. 8.02. Non-Delegated Purchases Not Exceeding $5000.00, "AMEND" to the following: 8.02.01 WILL NOW REFLECT: Purchases Not Exceeding $3,500.00 An authorized person shall complete a Form HCPD-01/Electronic Requisition [NOTE: Purchasing Department encourages, recommends and suggests the "better business practice" of soliciting pricing to achieve a "best value" result. In addition, users are under notice that a Requisition not exceeding the new $3,500.00 limit needs to be inclusive of the entire goods or services required as a PO increase may not be eligible for consideration and/or approval]; AND, B. 8.03. Purchases Between $5,000.01 and $25,000.00 "AMEND" $3500.01 and $50,000.00 (Revision to the previous $25,000.00 Statutory Bidding Limit was enacted to $50,000.00 pursuant to House Bill 987 (Senate Bill 624 identical) effective 06-22-09. 2. 61785 Requesting authority for Valde Guerra, County Executive Officer, to sign and submit Federal Excise Tax Exemption Certificate for 2017 as requested by vendor, Rush Truck Centers. B. Co. Wide 1. 61717 Request approval to process and sign the required "Ultimate Vendor/Ultimate Purchaser Exemption Certificate" for Hidalgo County Vendor-GCR Tire Center; Vendor No 169242 with HCCC designation as to the signer to be Mr. Valde Guerra, Executive Officer. C. Pct. 1 1. 61707 Presentation of sole bid received as detailed in tabulation sheet contained herein meeting all specification and/or requirements for the purpose of award and approval of contract for Request for Bids titled: Hidalgo County Pct 1 -"Disposal of Solid Waste Received at Prct 1 Citizen Collection Stations to Transfer" through project No.: 2017-158-08-02-SGS. 2. 61503 Requesting approval of Work Authorization # 3 to Professional Services Agreement with Millennium Engineers Group, Inc., (C-17-203-07-25) as it relates to "On Call" Construction Materials Testing Services for Pct. No. 1 in the amount of $27,192.50 for Valdez Road Improvements 3. 61598 A. Requesting approval to purchase the following equipment through Rush Truck Center of Texas [ coop awarded vendor, BuyBoard contract #521-16]: 1. One (1) Peterbilt 348 Dump truck $129,654.72 (Req #349638); 2. One (1) New 2017 Peterbilt 348 Roll Off for $155,682.00 (Req #349625) for a total of $285,336.72 which includes delivery and a one time administration fee of $400.00 subject to compliance with HB form 1295 and any other statutory forms [when and if applicable]. D. Pct. 2 1. 61805 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional service; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with geo-technical and construction material testing services required for Precinct No. 2 Projects (on an as needed basis): Earth Co., LLC Professional Service Industries, Inc. Millennium Engineers Group, Inc. Evauluator #1 94 95 96 Ranking c. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm of ___________________for geo-technical and construction material testing services (on call as needed basis) Pct. 2. 2. 61780 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services required for Precinct No. 2 for the Moore Road Project (Veterans Blvd-San Antonio Rd): JAVIER HINOJOSA ENGINEERING CRUZ HOGAN CONSULTANTS, INC. SOUTH TEXAS INFRASTRUCTURE EVALUATOR 1 95 97 96 RANKING c. Authority for the Purchasing Department to negotiate a professional services agreement commencing with the No. 1 ranked firm of _______________________ for professional engineering services required for Precinct No. 2 for the Moore Road Project (Veterans Blvd-San Antonio Rd). E. Pct. 3 1. 61775 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional service; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with geo-technical and construction material testing services required for Precinct No.3 Projects (on an as needed basis): L&G ENGINEER RABA KISTNER, INC. PROFESSIONAL SERVICE INDUSTRIES, INC. EVALUATOR NO. 1 99 96 91 RANKING c. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm of ___________________for geo-technical and construction material testing services (on call as needed basis) Pct. 3 . 2. 61293 Requesting approval to purchase Two (2) New John Deere 670G Motor Graders through the County's membership/participation with TASB-Buyboard Cooperative Purchasing Program's awarded vendor Doggett (Contract# 515-16 Exp: 11.30.2019) through Requisition #348708 in the amount of $476,818.64. 3. 61108 Approval to purchase one (1) New 2018 Freightliner M-2-106-70 through the County's membership/participation with HGAC awarded vendor, Houston Freightliner, Inc. (Contract # HT06-16) in the amount of $65,950.00 which includes delivery and a one time administration fee of $600- Req # 356343 F. Budget & Management 1. 61506 Requesting approval of the final negotiated agreement# C-17-199-09-26 with Van Ackeren Consulting, LLC dba Personalized Prevention for the purposes of: “Wellness Program Services” effective 09/26/17 for a period of one (1) year subject to compliance with HB23 and/or HB1295 [when and/or if applicable] based on action taken by CC on 09-05-17 [AI-#61285]. G. Colonia Access Program Pct. 3 1. 61505 Acceptance and approval of the following for C-CAP-17-186-08-08-Palm Subdivision Unit No. 2 between Hidalgo County and Five Star Galaxy Construction, as submitted through project engineer Javier Hinojosa Engineering: A. Final construction contract (CC previously approved to award on 08-08-17) in the amount of $129,604.70; B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee (Norma Ceballos) to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18% or more without the consent of the contractor". H. Sheriff's Office 1. 61457 A. Requesting approval to reject bids received for project titled: " Purchase of Medical Supplies & Equipment" through project RFB 2017-160-08-16-YZV so as to proceed to modify specifications and/or requirements; B. Requesting authority to advertise with the approval of "Draft RFB procurement packet (i.e., legal notice, specifications - requirements, draft requirements agreements etc.,) as attached hereto for Hidalgo County-S.O.) for: "Purchase of Medical Supplies & Equipment" - RFB 2017-245-10-18-YZV including the re-advertising of the project if/when still necessary and/or required. 2. 61600 Presentation of the sole responsible vendor, ICS Jail Supplies, Inc. submitting the lowest and best bid [meeting all specifications and/or requirements as detailed in the supporting documentation contained herein] for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County - Sheriff's Office "Purchase of Security Correctional Mattresses" through project No.: 2018-001-09-06-FAZ. I. District Attorney 1. 61767 Requesting approval of "Correction/Clarification" on Liquidated Damages Amount to reflect $7,500.00 and not $7,700.00 as stated on AMENDED Certificate of Substantial Completion [as presented to and approved by HCCC on 08-22-17 AI# 61173] from contractor Herrcon, LLC for the “Construction of Space Pressure Control at the Autopsy Facility”.
Open Forum
30. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation 31. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
34. Open Session: Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed 35. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 1. Approval of check register and payment of claims and bills - County Treasurer 2. 61799 General Fund A. Requesting approval of Invoice No. 719100-0717 in the amount of $15,310.50 to MEG Engineering for On-Call CMT Services thru June 30, 2017 related to East Donna Drain, Work Authorization No. 2, Purchase Order No. 631888. B. Requesting approval of Invoice No. 9856 in the amount of $3,495.00 to Quintanilla, Headley and Associates, Inc. for Surveying Services thru August 2017 related to Monte Cristo Drain J-02 Part No. 3, Proposal No. 10, Purchase Order No. 631957 5. 61783 A. Public Hearing on Hidalgo County Drainage District No. 1 - 2018 Proposed Budget. B. Approval of Order setting the 2017 Hidalgo County Drainage District No.1 Tax Rate at .0951 per $100 valuation (Maintenance and Operation tax rate is .0502 and Debt Service tax rate is .0449) C. Discussion, consideration and action or changes "if any" and the Adoption of the 2018 Annual Budget. D. Approval to set salaries for District Employees and Travel Allowances for Board Members and realign slot numbers. 6. 61784 Discussion on Hidalgo County Drainage District No.1 projects, maintenance and operations: A.) Raymondville Drain B.) Pct. 3 Penitas Drain C.) Pct. 2 Seminole Valley No. 2 D.) Pct. 1 Mile 3 West 7. 61393 A. Discussion and action on tax resale bids received on the properties (see attached list). B. Discussion and action on Resolution for tax resale bid properties. 8. 61739 A. Approval of Drainage District #1 Investment Policy; B. Approval of Resolution authorizing participation in PFM Asset Management LLC - Texas TERM; C. Approval of Drainage District #1 Broker/Dealer List. 9. 61779 Requesting authority to advertise a request for proposals (RFP) for "Health Insurance Services" (RFP# HCDD1-17-053-00-00) 10. 61756 Request approval to issue payment on the following items: 2013 Bonds Budget: 365-Rural Drainage Development Pct.1 A. Application for Payment No. 3 in the amount of $121,449.60 from Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-17-015-04-18-Pct.1 Mile 13 1/2 N. Rd & FM 1015 Area Drain Improvement Ph. 2 & 3. PO#632014 Project Engineer: Urban Infrastructure Group, LLC. B. Application for Payment No. 1 in the amount of $2,376.00 from Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-17-026-06-27 Pct.1 Lucero Del Norte Subdivision. PO#632525 Project Engineer: Tedsi Infrastructure Group 11. 61786 Approval to issue payment on the following items proceeding review & compliance: CIP Fund 130 Bdgt: 005-General Fund Administration Building A. Application for Payment No. 3324-01 in the amount of $21,006.00 from Metro Electric, Inc. pertaining to Construction Contract No. HCDD1-17-Building Electrical Upgrade. PO#632111 Project Engineers: Halff & Associates 2013 Bond Projects Bdgt: 330-East Donna Drain B. Application for Payment No. 4 in the amount of $298,006.61 from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-16-040-08-16-East Donna Drain Flood Pump. PO#630511-17 Project Engineers: Tedsi Infrastructure Group 2013 Bond Projects Bdgt: 340-South Mercedes Flood Pump C. Application for Payment No. 1 in the amount of $414,051.48 from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-16-041-08-16-South Mercedes Flood Pump. PO#630512 Project Engineers: Tedsi Infrastructure Group 2013 Bond Projects Bdgt:345-Mercedes Lateral D. Application for Payment No. 4 in the amount of $203,528.93 from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-16-039-08-16-Mercedes Lateral Flood Pump PO#630510-17 Project Engineer: Tedsi Infrastructure Group. PO#630510-17 12. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 13. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 14. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 15. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 16. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
4. Approval of Consent Agenda 1. 61817 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 61829 Presentation of Fund Information Report B. 61757 Discussion, consideration and approval to process the University of Texas System 2017 support payment, in the amount of $1,000,000.00 pursuant to the Interlocal Agreement between Hidalgo County and the University of Texas System. 3. 2017 Intradepartmental transfers: A. 61801 2018 - D.A. CJD-BPU (1281) B. 61772 2017 - Executive Office (1100) C. 61795 2017 - Pct. 3 Rd. Maint. (1200) D. 61797 2017 - 370th DC (1100) E. 61774 2017 - Sheriff's Federal Sharing - US Justice (Fund 1229) F. 61769 2017 - Sheriff's Federal Sharing - U.S. Treasury (1228) G. 61759 2017- Hidalgo County Sheriff's Office (1100) H. 61781 2017 - Health & Human Services Dept. / Health Adm (1100) I. 61776 2017 - Health & Human Services Dept. / H.D. Adm (1293) J. 61752 2017 - Health & Human Services Dept. / Health Adm (1100) K. 61747 2017- Law Library- (1100) L. 61750 2017 - 332nd DC (1100) M. 61743 2017 - Pct 1 Sanitation (1100) N. 61745 2017 - Pct 1 Parks (1100) O. 61740 2017 - Pct 1 Adm (1200) P. 61736 2017 - Pct 1 R&B (1200) Q. 61742 2017 - Pct 3 Adm. (1200) R. 61722 2017 - Tax Office (1100) S. 61724 2017 - J.P. 2, 1 (1100) T. 61741 2017 - County Court at Law No. 2 (1100) U. 61748 2017 - CC#7 (1100) V. 61719 2017 - Constable Pct 1 (1100) 4. 2017 Interdepartmental transfers: A. 61808 Pct. 4 Sanitation (1100): Approval of 2017 interdepartmental transfer from County Wide Adm. - Contingency to Pct. 4 Sanitation, Program 001 in the amount of $12,500.00. B. 61806 Pct 2 Road Maintenance (1200): Approval of 2017 interdepartmental transfer from Pct 2 Administration to Pct 2 Road Maintenance in the amount of $6,000.00 to fund operating expenses. C. 61768 CO2014-PCT 1 (1345): Approval of 2017 interdepartmental transfer from various CO2014-PCT 1 accounts to 7-1345-431-00-121-205-0-721, in the amount of $11,359.25 to fund Mile 17 (FM1015-FM491) Project. D. 61777 CO2015A-Pct 1 (1347): Approval of 2017 interdepartmental transfer form various CO2015A-PCT1 accounts to account 7-1347-431-00-121-205-0-721 in the amount of $14,746.07 to fund Pct 1 project M17 (FM1015-FM491). E. 61764 Tax Office (1100): Approval of 2017 interdepartmental transfer from Co. Wide Adm.-Contingency to Tax Office in the amount of $1,231.50 to fund interest payment in relation to interest due to a taxpayer for overpayment of taxes. F. 61763 Pct 2 CRC-Alamo (1100): Approval of 2017 interdepartmental transfer from Pct 2 Sanitation to Pct 2 CRC-Alamo in the amount of $460.00 to fund disposal services. 5. Planning Department: A. 61744 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. County Treasurer: A. 61749 Approval of Hidalgo County Quarterly Investment Report for Second Quarter 2017. 7. Monthly Fee Reports: A. 61642 District Clerk Fee report for the month of August 2017 $543,968.13 8. Executive Office: A. 61730 Approval of 457 plan hardship withdrawal request for employee #122335 B. 61710 Approval of Right of Way Permits: 1). North Alamo Water Supply Corporation: a). Speedy Gonzales Acres Subdivision, Mercedes, TX; Proposing a bore 2" PVC casing for a 1" waterline from the centerline of Mile 9N go South 1,782 feet. Will bore Mile 2.5E from West to East. b). Proposing a bore 2" PVC casing for a 1" waterline from the centerline of Mile 9N go South 2,508 feet. Will bore Mile 2.5E from West to East. c). Proposing a bore 2" PVC casing for a 1" waterline from the centerline of Mile 9N go South 3,498 feet. Will bore Mile 2.5E from West to East. 2). Melden & Hunt, Inc.: a). Crossing No.1: A proposed 8" pvc sdr26 sanitary sewer line crossing Alberta Road approximately 188.9 feet west of Sendero Street. A proposed drop manhole shall be installed approximately 5.3 feet south of center line of Alberta Road to connect to an existing sanitary sewer line. b). Crossing No.2: A proposed 36" Storm drain line, running parallel to Alberta Road for approximately 428.6 feet and approximately 11.60 feet and 36.10 feet north of the center line of Alberta Road. Storm line beginning approximately 147.40 feet west of Sender Street. c). Crossing No.3: A proposed 18" Culvert drain line, crossing Karyme Street (not open) approximately 31.50 feet north of Alberta Road and 166.9 feet west of Sendero Street. C. 61762 Approval of Right of Way Permits: 1). Benchmark Utility Contractors, Inc.: Carmen Avila Subdivision Phase I: The contractor proposes to install a 24" storm sewer line. The line will start on the north side of Mile 22 1/2N Road 1,500 feet east of Carmen Avila Road, the line will continue along the north side of Mile 22 1/2N Road easterly for a distance of 7,500 feet. Edinburg, TX 9. Headstart: A. 61615 Approval of Monthly Children's Applications for Program Year 2017-2018 B. 61616 Approval of Monthly Texas Department of Agriculture Meals and Snacks Report: August 2017 C. 61617 Approval of Monthly Special Services Report: August 2017 D. 61613 Approval of Monthly Financial Report: August 2017 10. Budget & Management: C. Interfund transfers: 1. 61788 Pct. 4 Hoehn Drainage Project (1200): Approval of 2017 interfund transfer from Co. Wide Adm.-Contingency (1100-115-002) to Pct. 4 Hoehn Drainage Project (1200-124-159) in the amount of $55,000.00 to fund aid to govt agency expenditures. 11. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). B. 61804 PCT. 4 Acceptance and approval of payment for pay application #1 in the amount of $65,531.95 as submitted by RGV Asphalt, LLC for Street Improvements to Sunflower Road Project- Mile 17 Road to SH 107 Road (PO # 766578). C. 61721 Pct 2. CRC - Alamo: Requesting approval to enter into an 36 month agreement for disposal of non-hazardous solid waste materials with Republic Services, Inc. through Requisition #358275. D. 61773 Approval to exercise the County's option to extend for a one (1) year term under contract #C-17-048-04-18 with BIC Development Corporation for Lease of Space for Off Premises Storage for WIC Program, under the same rates, terms & conditions. E. 61698 Authority to advertise and approval of procurement packet [i.e. specifications/requirements, legal notice, draft requirement agreement, etc.] as attached hereto for: "Lime Road Material and Delivery Services for Precinct No. 2"-RFB No.:2017-209-RFV including the re-advertising of project in the event no bids received and/or are rejected and project is still required. F. 61714 Requesting approval to execute two (2) Statements of Work [as required by vendor] describing the services related to PO #s 767079 & 767080 which were authorized/approved under Regular AI#-61148 [CC 08-22-17] with Netsync Network Solutions, Inc. to plan, design and configure network components as well as provide an upgrade to the Uninterruptible Power Supply equipment . G. 61720 Request authorization to remove the following asset from HUMAN SERVICES DIVISION (240) inventory, item cannot be located: ASSET TAG #43154 Dell POWEREDGE 1600SC, SERVER XEON H. 61650 Request to remove fixed assets from the Office of Emergency Management inventory list with detailed description of the assets attached as "Exhibit 1A and 2B". I. 61436 As required by vendor, approval to execute the attached State of Work Document [as reviewed and approved as to form by legal counsel] with Insight Public Sector, Inc. to stage, configure and install network components at the Courthouse through PO#746810.
Requesting authority to advertise and approval of procurement packets (i.e., specifications, legal notice etc.) as attached hereto for the provisions of: [Construction of Memorial Park Ph. I] in Precinct 4 with authority to re-advertise when and if applicable.
10. Budget & Management: A. 61711 1. Approval of reimbursement in the amount of $766,601.89 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 09/07/17 to 09/20/17. 09/07-13/17 $428,360.07 09/14-20/17 $338,241.82 TOTAL $766,601.89 2. Approval of wire transfer to cover claims paid. B. 61390 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of September 1-15, 2017 in the amount of $39,698.19 and requesting approval of wire transfer.
4. Approval of Consent Agenda 2. Auditor's Office: B. 61757 Discussion, consideration and approval to process the University of Texas System 2017 support payment, in the amount of $1,000,000.00 pursuant to the Interlocal Agreement between Hidalgo County and the University of Texas System.
County Judge's Office: A. 61792 Consideration and approval of a Proclamation declaring September 2017 as Hunger Action Month. B. 61793 Update on the status of the Hidalgo County official website redesign. C. 61761 Appointment and/or re-appointment of board member to represent the County of Hidalgo on the McAllen Tax Increment Reinvestment Zone Number One Board of Directors.
District Clerk - Laura Hinojosa: A. 61809 Report on Jury Impanelment Process for high profile cases with the constraints of insufficient size of auditorium and all efforts undertaken by multiple parties/departments to achieve a successful jury selection process
District Attorney's Office: A. 61668 DA-Victim Assistance Program Grant (VAP)(1281): 1. Approval to accept the Victim Assistance Program Grant, from the Office of the Governor, in the amount of $579,302.78, effective 10/01/2017 through 06/30/2019. 2. Approval of Certification of Revenues, as certified by the County Auditor. 3. Approval to appropriate the FY 2016 Victim Assistance Program Grant funds. 4. Approval of the following personnel actions: Action Dept. Slot# Position Title Current Budgeted Salary Proposed Salary/ Allowance No Action 080-002 0111 Director, Victims Unit Program $51,500.00 $51,500.00 Create 080-017 0005 Director, Victims Unit Program $0.00 $12,875.00 Create 080-017 0006 Advocate I $0.00 $35,010.00
HIDTA - Task Force: A. 61754 Requesting Commissioners Court's approval of a finding and authorization, pursuant to Article 3, Section 52(a) of the Texas Constitution, Section (i), for HIDTA to purchase promotional items for a period of 9/21/17 to 12/31/17. Said items will serve a public purpose, through our educational/instructional and training programs. Items are introduced through these programs, while promoting our educational message, helping to interact with participants on aspects of numerous projects, programs and events.
County Treasurer - Norma Garcia: A. 61738 1. Approval of Hidalgo County Investment Policy; 2. Approval of Resolution authorizing participation in PFM Asset Management LLC - Texas TERM; 3. Approval of Hidalgo County Broker/Dealer List.
Constable Pct. #2: A. 61635 Constable Pct. #2 - Tropical Texas Behavioral Health (1285): 1. Requesting approval of amendment to the Interlocal Agreement between Tropical Texas Behavioral Health and the County of Hidalgo, by and through the Office of Constable Pct. 2. 2. Authorization to pay overtime reimbursable under the Interlocal Agreement terms and conditions. 3. Authorization for County Judge, as authorized official, to sign amendment to the Interlocal Agreement award and related documents. 4. Approval of Certification of Revenues by the County Auditor. 5. Approval of appropriation of funds.
Constable Pct. #1: A. 61607 Constable Precinct 1 - Tropical Texas Behavioral Health (1285): 1. Requesting approval of amendment to Interlocal Agreement between Tropical Texas Behavioral Health and the County of Hidalgo, by and through the Office of Constable Precinct 1. 2. Authorization to pay overtime reimbursable under the Interlocal Agreement terms and conditions. 3. Authorization for County Judge, as authorized official, to sign amendment to Interlocal Agreement award and related documents. 4. Approval of Certification of Revenues by the County Auditor. 5. Approval of appropriation of funds.
Constable Pct. #4: A. 61659 Discussion, consideration, and approval to appoint Cesar Hernandez as Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.011. B. 61597 Constable Precinct 4 - Tropical Texas Behavioral Health-Security (1285): 1. Requesting approval of amendment to Interlocal Agreement between Tropical Texas Behavioral Health and the County of Hidalgo, by and through the Office of Constable Precinct 4. 2. Authorization to pay overtime reimbursable under the Interlocal Agreement terms and conditions. 3. Authorization for County Judge, as authorized official, to sign amendment to Interlocal Agreement award and related documents. 4. Approval of Certification of Revenues by the County Auditor. 5. Approval of appropriation of funds. C. 61590 Constable Precinct 4 - Tropical Texas Behavioral Health (1285): 1. Requesting approval of amendment to Interlocal Agreement between Tropical Texas Behavioral Health and the County of Hidalgo, by and through the Office of Constable Precinct 4. 2. Authorization to pay overtime reimbursable under the Interlocal Agreement terms and conditions. 3. Authorization for County Judge, as authorized official, to sign amendment to Interlocal Agreement award and related documents. 4. Approval of Certification of Revenues by the County Auditor. 5. Approval of appropriation of funds.
Tax Office - Paul Villarreal: A. 61630 Approval of Amendment to Interlocal Cooperation Agreement for Tax Assessment and Collection for the following entities: City of Edinburg, City of Elsa, City of La Villa, City of Mercedes, City of Palmview, City of Penitas, South Texas ISD, Mission ISD & Weslaco ISD, Edcouch-Elsa ISD
Sheriff's Office: A. 61601 Sheriff's Office- FBI (1284): 1. Approval to accept overtime funding agreement from the Federal Bureau of Investigation (FBI) in the total amount of $18,042.00. 2. Authorization to pay overtime reimbursable under the grant terms and conditions. 3. Approval of Certification of Revenues as certified by the County Auditors for the FY 2018 FBI overtime agreement. 4. Approval of appropriation of funds in the amount of $18,042.00.
Executive Office: A. Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 61392 1. Discussion and action on tax resale bids received on the properties (see attached list). 2. Discussion and action on Order for tax resale bid properties.
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 61760 Criminal District Attorney (1100): 1. Approval of the following personnel actions, effective next full pay period of 10/02/17: Action Dept/ Program Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Net Change Salary Adjustment 080-002 0043 Assistant District Attorney III $50,830.00 $55,830.00 $5,000.00 080-007 0156 $1,443.00 $1,443.00 $0.00 080-015 0033 $13,132.00 $13,132.00 $0.00 Salary Adjustment 080-002 0093 Assistant District Attorney II $53,562.00 $58,562.00 $5,000.00 080-007 0112 $6,747.00 $6,747.00 $0.00 080-016 0010 $3,191.00 $3,191.00 $0.00 Salary Adjustment 080-002 0030 Assistant District Attorney III $59,186.00 $64,186.00 $5,000.00 080-007 0157 $1,442.00 $1,442.00 $0.00 080-015 0024 $4,777.00 $4,777.00 $0.00 Salary Adjustment 080-002 0020 Assistant District Attorney III $60,431.00 $65,431.00 $5,000.00 080-007 0158 $1,442.00 $1,442.00 $0.00 080-015 0016 $3,532.00 $3,532.00 $0.00 Salary Adjustment 080-013 0005 Attorney IV $72,870.00 $77,870.00 $5,000.00 080-016 0017 $10,045.00 $10,045.00 $0.00 Salary Adjustment 080-002 0095 Assistant District Attorney III $48,777.00 $53,777.00 $5,000.00 080-007 0071 $16,223.00 $16,223.00 $0.00 Salary Adjustment 080-002 0023 Assistant District Attorney V $71,649.00 $76,649.00 $5,000.00 080-007 0148 $4,000.00 $4,000.00 $0.00 080-015 0019 $12,852.00 $12,852.00 $0.00 C. 61755 Pct. 1 Parks (1100)/ Rd. Maintenance (1200): 1. Approval to create one (1) Full-Time temporary position for 11 weeks beginning 10/02/17 and ending 12/15/17, as follows: Action Dept./ Program Slot# Position Title Hourly Rate Create 121-013 T031 Maintenance II $13.87/hour 2. Approval to create one (1) Full-Time temporary position for 13 weeks beginning 10/02/17 and ending 12/31/17, as follows: Action Dept./ Program Slot# Position Title Hourly Rate Create 121-005 T162 Maintenance III $19.37/hour 3. Approval of intradepartmental transfers. D. 61664 County Judge (1100)/Public Affairs (1100): 1. Approval of the following personnel actions, effective upon Commissioners Court approval: Action Dept./ Program Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Net Change Delete 110-077 0006 Administrative Assistant II $28,940.00 $0.00 ($28,940.00) Delete 110-077 0003 Clerk II $24,960.00 $0.00 ($24,960.00) Delete 110-006 0037 Director, Special Projects $64,890.00 $0.00 ($64,890.00) Create 110-077 0007 Executive Assistant I $0.00 $42,521.00 $42,521.00 Create 110-006 0039 Intergovernmental Affairs Administrator $0.00 $76,000.00 $76,000.00 Total ($269.00)
Urban County: A. 61713 Requesting approval of a budget and program amendment for the City of Edcouch - Urban County Program FY 27 (2014) work plans. The amendment will decrease the street improvements line item and create a parks, recreational facilities project for the purchase and installation of park equipment. B. 61729 Subject to Compliance with HB 1295, requesting consideration and action to award and enter into a construction contract with Venser Contractors, LLC, the lowest responsible bidder in the amount of $1,036,382.22 using UCP Fiscal Years 25-29 (2012-2016) Precinct No. 4 Parks, Recreational Facility Improvement funds and Precinct #4 Parks, Recreational funds.
Adult Probation: A. 61606 DWI Court Grant (1289) 1. Approval to accept the DWI Court grant from the Office of Governor (Criminal Justice Division) in the amount of $154,136.99 for the grant period of 9/1/17 thru 8/31/18. 2. Approval of certification of revenues as approved by the County Auditor's Office for the DWI Court Grant. 3. Approval of appropriation of funds in the amount of $154,136.99. Veterans Court Grant (1289) 1. Approval to accept the Veterans Court grant from the Office of Governor (Criminal Justice Division) in the amount of $95,627.00 for the grant period of 9/1/17 thru 8/31/18. 2. Approval of certification of revenues as approved by the County Auditor's Office for the Veterans Court Grant. 3. Approval of appropriation of funds in the amount of $95,627.00. Domestic Violence Court Grant (1289) 1. Approval to accept the Domestic Violence Court grant from the Office of Governor (Criminal Justice Division) in the amount of $195,461.11 for the grant period of 10/1/17 thru 9/30/18. 2. Approval of certification of revenues as approved by the County Auditor's Office for the Domestic Violence Court Grant. 3. Approval of appropriation of funds in the amount of $195,461.11. 4. Approval to authorize the decrease of supplemental pay allowance for the following employees: Employee# Dept./ Program Slot# Position Title Current Allowance Amount Proposed Allowance Amount Net Change 196673 Public Defender (085- 003) 0001 Public Defender IV $11,750.00 $11,670.00 ($80.00) 212334 Criminal DA (080- 002) 0047 Assistant District Attorney II $11,720.00 $11,590.00 ($130.00) 78328 County Court at Law No. 1 (021-001) 0005 Assistant Court Coordinator $9,250.00 $9,180.00 ($70.00) 69507 County Court at Law No. 1 (021-001) 0003 Court Coordinator $2,320.00 $2,300.00 ($20.00) B. 61727 August 2017 1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $2,146.00. 2. Approval of appropriation of the DWI program income (GPI) in the amount of $2,146.00
Community Service Agency: A. 61726 2018 Community Service Block Grant (CSBG) Community Action Plan (CAP) and Budget. 1. Public hearing regarding the proposed 2018 CSBG CAP plan and budget. 2. Discussion, consideration, and possible action regarding adoption of the 2018 CSBG CAP plan and budget with authorization for Judge Ramon Garcia and Jaime Longoria to sign any and all pertinent documents. B. 61728 Discussion and possible action to authorize the surplus of obsolete items from the permanent inventory of the Community Service Agency (list attached).
Elections Administration: A. 61771 Requesting permission to host the State of Tennessee's Elections Commission Members and staff during Election Day, November 7, 2017 Constitutional Election as part of the State of Tennessee’s voting equipment certification. They will observe Hidalgo County Elections Department's processes and procedures and will be here only on Election Day.
Head Start Program: A. 61619 Discussion/Approval of the Training and Technical Assistance (T/TA) Plan B. 61620 Discussion/Approval of 2016-2017 Program Information Report (PIR) C. 61621 Discussion/Approval to Revise Program Calendars for Program Year 2017-2018 for the Following Partnering School Districts: 1. La Joya ISD 2. Mercedes ISD 3. Mission CISD 4. Donna ISD 5. Progreso ISD D. 61622 Discussion/Approval on Request to Purchase HVAC Equipment, Supplies and Install of HVAC Equipment (Contract #458-14) through the Hidalgo County's Membership/Participation with the Texas Association of School Board (TASB) Buyboard's Multiple Awarded Vendors for the Term of the TASB Contract Expiring on November 30, 2017 1. Central Air and Heating Service, Inc. 2. Gemaire Distributors, LLC 3. Insco Distributing 4. Trane E. 61623 Discussion/Approval on Request to Purchase Building Maintenance, Repair and Operations Supplies and Equipment (Contract #501-15) Through the Hidalgo County's Membership/Participation With the Texas Association School Board (TASB) Buyboard's Multiple Awarded Vendors, for the Term of the TASB Contract Expiring on 11/30/2018. 1. Bush Supply Company 2. Grainger 3. McCoys Building Supply F. 61626 Discussion/Approval on Request to Purchase Tires, Tubes, and Automotive Parts, Supplies and Equipment (Contract #470-14) through the Hidalgo County Membership/Participation with the Texas Association School Board (TASB) Buyboard's Multiple Awarded Vendors for the Term of the TASB Contract Expiring on 02/28/2018. 1. Bill Bunton Auto Supply and Machine, Inc. 2. Burton Companies 3. Good Year Commercial Tire & Service Center 4. Napa Auto Parts (McAllen) 5. O'Reilly Auto Parts 6. Southern Tire Mart, LLC G. 61618 Discussion/Approval to Submit the Following 2018 Budget Applications: 1. Department of Health and Human Services (DHHS) 2. Texas Department of Agriculture (TDA)
WIC: A. 61438 WIC ADMIN- Program 001- (1292): 1. Approval of Certification of Revenues in the amount of $10,400,000.00 as certified by the County Auditor for the FY 2018 WIC Admin. Grant. 2. Approval of appropriation of funds in the amount of $10,400,000.00 for the FY 2018 WIC Admin. Grant. 3. Approval of the following personnel actions, effective 10/01/17: Action Dept./ Program Slot# Position Title Current Budgeted Salary Proposed Budgeted Salary Net Change Salary Adjustment/ Reduce 350-001 0185 Custodian I $24,521.00 $12,480.00 ($12,041.00) Salary Adjustment/ Reduce 350-001 0186 Custodian I $24,521.00 $12,480.00 ($12,041.00) Salary Adjustment/ Reduce 350-001 0187 Custodian I $19,695.00 $12,480.00 ($7,215.00) Salary Adjustment/ Reduce 350-001 0188 Custodian I $24,521.00 $12,480.00 ($12,041.00) Salary Adjustment/ Reduce 350-001 0191 Custodian I $24,521.00 $12,480.00 ($12,041.00) Salary Adjustment/ Reduce 350-001 0192 Custodian I $21,074.00 $12,480.00 ($8,594.00) Salary Adjustment/ Reduce 350-001 0193 Custodian I $21,074.00 $12,480.00 ($8,594.00) Salary Adjustment/ Reduce 350-001 0194 Custodian I $19,695.00 $12,480.00 ($7,215.00) Salary Adjustment/ Reduce 350-001 0195 Custodian I $19,695.00 $12,480.00 ($7,215.00) Salary Adjustment/ Reduce 350-001 0196 Custodian I $19,695.00 $12,480.00 ($7,215.00) Salary Adjustment/ Reduce 350-001 0197 Custodian I $21,763.00 $12,480.00 ($9,283.00) Salary Adjustment/ Reduce 350-001 0238 Custodian I $19,695.00 $12,480.00 ($7,215.00) Delete 350-001 0017 Licensed Vocational Nurse II $47,384.00 $0.00 ($47,384.00) Delete 350-001 0027 Licensed Vocational Nurse II $45,496.00 $0.00 ($45,496.00) Delete 350-001 0035 Nutritionist I $42,518.00 $0.00 ($42,518.00) Delete 350-001 0041 Licensed Vocational Nurse II $44,266.00 $0.00 ($44,266.00) Delete 350-001 0062 Clerk IV $33,927.00 $0.00 ($33,927.00) Delete 350-001 0065 Clinic Aide III $33,520.00 $0.00 ($33,520.00) Delete 350-001 0066 Clerk IV $31,709.00 $0.00 ($31,709.00) Delete 350-001 0068 WIC Certification Specialist II $32,499.00 $0.00 ($32,499.00) Delete 350-001 0092 Clerk III $27,732.00 $0.00 ($27,732.00) Delete 350-001 0098 Clinic Aide II $24,960.00 $0.00 ($24,960.00) Delete 350-001 0135 Custodian II $24,960.00 $0.00 ($24,960.00) Delete 350-001 0155 Clerk II $24,960.00 $0.00 ($24,960.00) Delete 350-001 0162 Clinic Aide I $24,960.00 $0.00 ($24,960.00) Delete 350-001 0200 Area Coordinator I $59,186.00 $0.00 ($59,186.00) Delete 350-001 0246 Peer Counselor Manager $28,937.00 $0.00 ($28,937.00) WIC BF-Program 002- (1292): 1. Approval of Certification of Revenues in the amount of $821,302.00 as certified by the County Auditor for the FY 2018 BF Peer Counselor Program Grant. 2. Approval of appropriation of funds in the amount of $821,302.00 for the FY 2018 BF Peer Counselor Program Grant. 3. Approval of the following personnel actions, effective 10/01/17: Action Dept./ Program Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Net Change Delete 350-002 0014 Peer Counselor I $24,960.00 $0.00 ($24,960.00) Delete 350-002 0016 Peer Counselor I $24,960.00 $0.00 ($24,960.00) WIC Registered Dietician - Program 012-(1292): 1.Approval of Certification of Revenues in the amount of $60,000.00 as certified by the County Auditor for the FY 2018 Registered Dietician Program Grant. 2. Approval of appropriation of funds in the amount of $60,000.00 for the FY 2018 Registered Dietician Grant. WIC - Lactation Services - Program 013-(1292): 1. Approval of Certification of Revenues in the amount of $50,500.00 as certified by the County Auditor for the FY 2018 Lactation Services Grant. 2. Approval of appropriation of funds in the amount of $50,500.00 for the FY 2018 Lactation Services Grant. WIC- Lactation Center-Program 017 (1292) 1. Approval of Certification of Revenues in the amount of $289,000.00 as certified by the County Auditor for the FY 2018 WIC Lactation Center Grant. 2. Approval of appropriation of funds int amount of $289,000.00 for the WIC Lactation Center Grant.
Planning Department: A. 61765 1. Preliminary Approval with Variance Request a. M. A. Subdivision- Pct. 1 (Alfonso Flores, Owner) (Mile 4½ North Road & Mile 11 North Road) No. of Lots: 1 Single Family, 1 Multi-Family Flood Zone: X Drainage: Yes, Drainage will be provided by onsite detention with a discharge structure to the existing ditch. ETJ: Yes, approved by the City of Weslaco. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Mile 4½ West Road. 2. Preliminary Approval a. J. V. Subdivision- Pct. 1 (Jose Villarreal, Owner) (Mile 15 ½ North Road & Mile 6 West Road) No. of Lots: 2 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by natural low area percolation and by re-grading Mile 15½ North Road Side Ditch. ETJ: Yes, approved by the City of Elsa. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Mile 15½ North Road. 3. Final Approval a. Pueblo De Palmas Ph. 20 Subdivision- Pct. 4 (J. Gary Frisby) (Cameron Road & Kenyon Road) No. of Lots: 100 Single Family Flood Zone: X Drainage: Yes, storm drainage system discharging to the main drain ditch. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, Sanitary Sewer provided by City of Edinburg Paved: Yes, Cameron Road and five internal streets. 4. Final Approval With Financial Guarantee a. L. C. J. Subdivision - Pct. 4 (Ruben De La Garza Hinojosa, Owner) (Canton Road & Cesar Chavez Road) No. of Lots: 2 Single Family Flood Zone: B Drainage: Yes, Drainage will be provided by natural low area percolation and by re-grading Canton Road Side Ditch. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, 1 existing OSSF Paved: Yes, Canton Road. Final Approval with financial guarantee in the amount of $1,500.00 to secure the installation of 1 OSSF 5. Final approval of revision to previously approved plat of Howling Trails Subdivision a. Howling Trails Subdivision- Pct. 3 (La Joya I.S.D.) (Western Road & U.S. Expressway 83) No. of Lots: 1 Institutional Flood Zone: C Drainage: Yes, on-site Detention Ponds maintained by La Joya I.S.D. ETJ: Yes, approved by the City of Mission. Water: Yes, provided by Hidalgo County MUDD #1 Sewer: Yes, Sanitary Sewer provided by Hidalgo County MUDD #1 Paved: Yes, Western Road.
Precinct #1 - Comm. Fuentes: A. 61716 Approval to re-appoint Oscar Ramirez to the Hidalgo County Housing Authority Board for a two (2) year term.
Precinct #2 - Comm. Cantu: A. 61787 1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo and the City of San Juan, regarding road and drainage improvements for the Pct 2 Minnesota Road (Raul Longoria - 265' W of Cesar Chavez Rd) Project. 2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project for the Pct Minnesota Road (Raul Longoria - 265' W of Cesar Chavez Rd) Project.
Budget & Management: A. 61507 1. Public hearing on the 2018 Proposed Budget as per Texas Local Government Code 111.067. 2. Discussion, consideration, and action on changes and corrections to the 2018 Proposed Budget. 3. Approval to set salaries, allowances, and other compensation for Fiscal Year 2018. 4. Adoption of the 2018 Annual Budget at the Departmental Level. B. 61508 Consideration and approval of order setting the 2017 Hidalgo County Tax Rates: 1. Total Maintenance and Operations Tax Rate (0.5112 cents per $100 valuation) 2. Total Debt Service Tax Rate (0.0688 cents per $100 valuation) 3. Total Ad Valorem Tax Rate (0.5800 cents per $100 valuation) C. 61700 Fleet Management Lease-Purchase: Discussion, consideration and approval to enter into a Master Equity Lease Agreement, Amendment to Master Equity Lease Agreement, Self-Insurance Addendum and Maintenance Agreement with Enterprise Fleet Management, Inc. for purposes of leasing of fleet vehicles with authority for County Judge to sign all documentation required. D. 61778 TXDOT Receivables (1315): Authority for the County Executive Officer to sign TXDOT Form ROW-N-20AB Tabulation of Cost as well as the Comptroller of Public Accounts Form 74-209 Miscellaneous Claim Application, as necessary, for all qualifying reimbursement requests associated with the following TXDOT road projects: Pct 1 Mile 2 West CSJ#0921-02-170 (program 121-040) Pct 3 FM2221 CSJ#0862-01-037/047 (program 123-071) Pct 3 FM681 CSJ#0669-01-043 (program 123-070) Pct 3 SH364 CSJ#2966-01-009 (program 123-045) Pct 4 FM2220 CSJ#2094-01-038 (program 124-135) Pct 4 N. Alamo Rd CSJ#0921-02-311 (program 124-150) Pct 4 10th Street Extension CSJ#0921-02-300 (program 124-030)
Purchasing Department – Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 61715 Recommendation [supported by both Purchasing & Auditor to] to "AMEND" current HC-PP&P, so as to permit the purchase of goods and/or services from $0.01 to $3,500.00 without requiring at least (3) quotes including, but not limited to the following: Chapter VIII. NON-BID PURCHASES A. 8.02. Non-Delegated Purchases Not Exceeding $5000.00, "AMEND" to the following: 8.02.01 WILL NOW REFLECT: Purchases Not Exceeding $3,500.00 An authorized person shall complete a Form HCPD-01/Electronic Requisition [NOTE: Purchasing Department encourages, recommends and suggests the "better business practice" of soliciting pricing to achieve a "best value" result. In addition, users are under notice that a Requisition not exceeding the new $3,500.00 limit needs to be inclusive of the entire goods or services required as a PO increase may not be eligible for consideration and/or approval]; AND, B. 8.03. Purchases Between $5,000.01 and $25,000.00 "AMEND" $3500.01 and $50,000.00 (Revision to the previous $25,000.00 Statutory Bidding Limit was enacted to $50,000.00 pursuant to House Bill 987 (Senate Bill 624 identical) effective 06-22-09. 2. 61785 Requesting authority for Valde Guerra, County Executive Officer, to sign and submit Federal Excise Tax Exemption Certificate for 2017 as requested by vendor, Rush Truck Centers. B. Co. Wide 1. 61717 Request approval to process and sign the required "Ultimate Vendor/Ultimate Purchaser Exemption Certificate" for Hidalgo County Vendor-GCR Tire Center; Vendor No 169242 with HCCC designation as to the signer to be Mr. Valde Guerra, Executive Officer. C. Pct. 1 1. 61707 Presentation of sole bid received as detailed in tabulation sheet contained herein meeting all specification and/or requirements for the purpose of award and approval of contract for Request for Bids titled: Hidalgo County Pct 1 -"Disposal of Solid Waste Received at Prct 1 Citizen Collection Stations to Transfer" through project No.: 2017-158-08-02-SGS. 2. 61503 Requesting approval of Work Authorization # 3 to Professional Services Agreement with Millennium Engineers Group, Inc., (C-17-203-07-25) as it relates to "On Call" Construction Materials Testing Services for Pct. No. 1 in the amount of $27,192.50 for Valdez Road Improvements 3. 61598 A. Requesting approval to purchase the following equipment through Rush Truck Center of Texas [ coop awarded vendor, BuyBoard contract #521-16]: 1. One (1) Peterbilt 348 Dump truck $129,654.72 (Req #349638); 2. One (1) New 2017 Peterbilt 348 Roll Off for $155,682.00 (Req #349625) for a total of $285,336.72 which includes delivery and a one time administration fee of $400.00 subject to compliance with HB form 1295 and any other statutory forms [when and if applicable]. D. Pct. 2 1. 61805 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional service; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with geo-technical and construction material testing services required for Precinct No. 2 Projects (on an as needed basis): Earth Co., LLC Professional Service Industries, Inc. Millennium Engineers Group, Inc. Evauluator #1 94 95 96 Ranking c. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm of ___________________for geo-technical and construction material testing services (on call as needed basis) Pct. 2. 2. 61780 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services required for Precinct No. 2 for the Moore Road Project (Veterans Blvd-San Antonio Rd): JAVIER HINOJOSA ENGINEERING CRUZ HOGAN CONSULTANTS, INC. SOUTH TEXAS INFRASTRUCTURE EVALUATOR 1 95 97 96 RANKING c. Authority for the Purchasing Department to negotiate a professional services agreement commencing with the No. 1 ranked firm of _______________________ for professional engineering services required for Precinct No. 2 for the Moore Road Project (Veterans Blvd-San Antonio Rd). E. Pct. 3 1. 61775 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional service; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with geo-technical and construction material testing services required for Precinct No.3 Projects (on an as needed basis): L&G ENGINEER RABA KISTNER, INC. PROFESSIONAL SERVICE INDUSTRIES, INC. EVALUATOR NO. 1 99 96 91 RANKING c. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm of ___________________for geo-technical and construction material testing services (on call as needed basis) Pct. 3 . 2. 61293 Requesting approval to purchase Two (2) New John Deere 670G Motor Graders through the County's membership/participation with TASB-Buyboard Cooperative Purchasing Program's awarded vendor Doggett (Contract# 515-16 Exp: 11.30.2019) through Requisition #348708 in the amount of $476,818.64. 3. 61108 Approval to purchase one (1) New 2018 Freightliner M-2-106-70 through the County's membership/participation with HGAC awarded vendor, Houston Freightliner, Inc. (Contract # HT06-16) in the amount of $65,950.00 which includes delivery and a one time administration fee of $600- Req # 356343 F. Budget & Management 1. 61506 Requesting approval of the final negotiated agreement# C-17-199-09-26 with Van Ackeren Consulting, LLC dba Personalized Prevention for the purposes of: “Wellness Program Services” effective 09/26/17 for a period of one (1) year subject to compliance with HB23 and/or HB1295 [when and/or if applicable] based on action taken by CC on 09-05-17 [AI-#61285]. G. Colonia Access Program Pct. 3 1. 61505 Acceptance and approval of the following for C-CAP-17-186-08-08-Palm Subdivision Unit No. 2 between Hidalgo County and Five Star Galaxy Construction, as submitted through project engineer Javier Hinojosa Engineering: A. Final construction contract (CC previously approved to award on 08-08-17) in the amount of $129,604.70; B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee (Norma Ceballos) to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18% or more without the consent of the contractor". H. Sheriff's Office 1. 61457 A. Requesting approval to reject bids received for project titled: " Purchase of Medical Supplies & Equipment" through project RFB 2017-160-08-16-YZV so as to proceed to modify specifications and/or requirements; B. Requesting authority to advertise with the approval of "Draft RFB procurement packet (i.e., legal notice, specifications - requirements, draft requirements agreements etc.,) as attached hereto for Hidalgo County-S.O.) for: "Purchase of Medical Supplies & Equipment" - RFB 2017-245-10-18-YZV including the re-advertising of the project if/when still necessary and/or required. 2. 61600 Presentation of the sole responsible vendor, ICS Jail Supplies, Inc. submitting the lowest and best bid [meeting all specifications and/or requirements as detailed in the supporting documentation contained herein] for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County - Sheriff's Office "Purchase of Security Correctional Mattresses" through project No.: 2018-001-09-06-FAZ. I. District Attorney 1. 61767 Requesting approval of "Correction/Clarification" on Liquidated Damages Amount to reflect $7,500.00 and not $7,700.00 as stated on AMENDED Certificate of Substantial Completion [as presented to and approved by HCCC on 08-22-17 AI# 61173] from contractor Herrcon, LLC for the “Construction of Space Pressure Control at the Autopsy Facility”.
Open Forum
30. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation 31. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
34. Open Session: Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed 35. Adjourn