1.Roll Call 2.Prayer 3.Open Forum 4.Approval of Consent Agenda 5.61527 Budget Process: A. Second Public Hearing to discuss the 2017 proposed Tax Rate. B. Set date, time, and place to adopt the District's 2017 Tax Rate. C. Set date, time, and place to adopt the District's 2018 Annual Budget. 6.61657 Presentation of Drainage District 2016-2017 Annual Tax Collections Report. 7.61701 Discussion on Hidalgo County Drainage District No.1 projects, maintenance and operations: A.) Pct. 4 Brushline Road and Mile 22 1/2 Area DIP RDF B.) Pct. 1 F-02-01 Progreso Drains C.) Pct. 1 Mercedes Lateral Ditch Work 8.61674 A.) Requesting approval of final negotiated Agreement for Professional Engineering Services with B2Z Engineering, LLC, as it relates to On-Call Engineering Services for Hidalgo County Drainage District No. 1 Projects (on as needed basis) (Contract # C-HCDD1-17-051-09-19). Approved for negotiations by the HCDD1 Board of Directors on 09/12/17. Subject to legal review. B.) Pursuant to the Boards Approval of Professional Agreement with B2Z Engineering, LLC, requesting approval of Work Authorization No. 1 in the amount of $104,993.44, for the provision of Professional Engineering Services needed to perform the Construction Phase Services for the New HCDD1 Administration Building. (Contract # C-HCDD1-17-051-09-19 WA-1). Subject to legal review. 9.61679 Requesting approval of closing documents for Parcel 1 as it relates to Plena-Vista No. 2 Drainage project and authority for the Chairman of the Board to execute documents, pending final legal review. 10.61631 Requesting acceptance and approval of donation deed from Oak Tree Investments, LLC as it relates to the South Main Drain Ditch, pending final legal review. 11.61681 A) Requesting approval of Right of Entry with Triple Net Powersports, LP as it relates to the Hidalgo County Regional Mobility Authority Pct 2 & 3 Roadway System off-site drainage improvements Parcel OD-8 and authority of the Chairman of the board to execute documents, pending final legal review. B) Requesting approval of Right of Entry with Triple Net Powersports, LP as it relates to the Hidalgo County Regional Mobility Authority Pct 2 & 3 Roadway System off-site drainage improvements Parcel OD-9 and authority of the Chairman of the board to execute documents, pending final legal review. 12. 61683 Requesting authority to advertise and approval of plans and specifications, as attached hereto for: Hidalgo County Drainage District No. 1 -"Chaparral Drain Improvements -FM 493 Crossing" (RFB# HCDD1-17-052-10-04), including the re-advertisement of the Request for Bids in the event bids are rejected or no bids are received & project still needed. 13. 61705 Requesting approval of Right of Entry request from Lane Construction Corporation and authorization for Drainage District General Manager to execute as it relates to Mission Inlet and Pharr-McAllen Drain, pending final legal review. 14. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A.Real Estate Acquisition B.Pending and/or Potential Litigation 15. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 16.Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 17.Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 18. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1.61723 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2.Auditor's Office: A.Presentation of Fund Information Report 3.2017 Intradepartmental transfers: A.61685 2017 - Pct 2 Rd Maint (1200) B.61688 2017 - Pct 2 Sanitation (1100) C.61684 2017 - Pct 2 Adm (1200) D.61686 2017 - Constable Pct. #2 (1100) E.61693 2017 - County Clerk (1100) F.61691 2017- Pct. 4 Rd Maint (1200) G.61687 2017 - County Judge (1100) H.61678 2017-Elections LIT (1100) I.61667 2017-Elections Contract LIT (1100) J.61665 2017 - 370th DC (1100) K.61524 2017 - Nuisance Abatement Division (1100) L.61643 2017 - Constable Precinct 4 (1100) M.61662 2017 - County Auditor's Office (1100) N.61588 2017 - Budget & Management (1100) O.61676 2017- Health & Human Services (1100) P.61589 2017 - Health & Human Services Dept. / MAC (1293) Q.61591 2017 - Budget & Management (2201) R.61592 2017 Safety Division (1100) S.61608 2017 - Constable Precinct 4 (1100) T.61611 2017 - J.P. 4 Pl. 1 (1100) U.61604 2017 - Adult Detention Center-Jail Commissary (2102) V.61609 2017 - Treasurer's Office (1100) W.61612 2017 - Tax Office (1100) X.61634 2017 - CRIM DA (1100) Y.61638 2017 - Constable Pct 1 (1100) Z.61640 2017 - Fire Marshal (1100) 4.2017 Interdepartmental transfers: A.61709 Pct 2 Parks (1100): Approval of 2017 interdepartmental transfer from Pct 2 Sanitation to Pct 2 Parks in the amount of $5,824.53 to fund electricity expenditures. B.61633 District Attorney's Office (1100): Approval of 2017 interdepartmental transfer from program 013 (DA CIVIL LITIGATION) to program 002 (CRIM DA) in the amount of $504.56. 5.Planning Department: A.61660 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6.Tax Refunds: A. 61610 Account Number Payer Amount C4650.00.000.0009.00 Adelante Group LLC. $7,627.06 7.Membership Dues/Certifications: A.61486 District Attorney (1100): Requesting approval to pay 2017 membership dues for the Texas District & County Attorneys Association (TDCAA) for the following District Attorney's Office employees: Ricardo Rodriguez, Juan Villescas, Ann Murray Moore, Orlando Javier Esquivel, Patrick Kelley McCormick, Thomas Louis Velez, Krystine Ramon and Cynthia Sepulveda, in the amount of $485.00 (Requisition #349404), with authority for the County Treasurer to issue check after review, audit and procedures are completed by County Auditor. B.61464 County Auditor: Requesting approval to pay 2017-2018 membership dues to the Government Finance Officer's Association in the amount of $1,775.00 for Mr. Raymundo Eufracio, CPA, County Auditor, Ms. Arcilia B Duran, MBA Dir. of Audit Division, Ms. Linda C. Fong, First Asst. Auditor, Ms. Marcela Luna, Dir. of Finance, Ms. Nereyda Gonzalez, Financial Accounting Supervisor and Ms. Deborah Fischer, Grants Accounting Supervisor; with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. 9.Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 61699 Requesting clarification of [AI-61583-as approved by CC on 09/12/2017] for "Payment Application" 4 in the amount of $8,229.54, to include approval of the "Final Waiver of Lien" and the "Certificate of Construction Completion" dated August 3, 2017 by Rigney Construction & Development LLC, contracted vendor for Pct. 4 - (M" Road Building Improvements Project) as submitted by project engineer Halff Associates, Inc. in connection to contract # (C-2016-321-10-04). B.61703 1. Approval of payment of Invoice 11326461 in the amount of $14,292.00, as submitted by L&G Consulting Engineering, for Mile 5 Project (Taylor Road to FM 2220 (PO# 740893); 2. Approval of payment of Invoice 11326464 in the amount of $42,900.25, as submitted by L&G Consulting Engineering, for 10th Street Extension Project (PO# 700265). C.61689 Approval of payment of invoice 17-8-000005 in the amount of $256.53 as submitted by L&G Engineering, under contract C-16-305-10-04, for WA#1 San Carlos CRC Landscaping, Irrigation, & Retainage Wall (PO# 751864). D.61654 Approval of Payment Application No. 2 for RG Enterprises L.L.C in the amount of $138,796.47, as submitted by project Architect, Mata-Garcia Architects LLP, under Contract C-16-145A-07-19, for Pct. 4 Landscaping/Structural Irrigation San Carlos CRC Sunflower Road project. E.61632 Ratification of fully executed Change Order No. 3 in connection with contract No. C-16-281-11-15 -Hidalgo County Precinct #2 -YUMA AVENUE EXTENSION PROJECT(from McColl Rd to 0.16 miles east of McColl Rd) as recommended by project inspector, Eugene Palacios and subject to compliance with HB1295 when and if applicable. F.61536 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County Sheriff's Office "Kitchen Equipment & Appliances Maintenance and Repair Services" - RFB No.: 2018-002-00-00-FAZ, including re-advertising if/when necessary and/or required. G.61512 Add/Delete Fuel Cards/Users 1. Constable Pct No. 4 - delete fuel card user 2. HIDTA Task Force - add fuel cards/users 3. Hidalgo County Head start Program - add fuel card users 4. Hidalgo County Adult Probation - add/delete fuel card users 5. Hidalgo County Sheriff Office - add fuel cards/users
8.Budget & Management: A.61389 1. Approval of reimbursement in the amount of $561.47 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 08/26/17 to 08/31/17. 08/26-31/17 $561.47 TOTAL $561.47 2. Approval of wire transfer to cover claims paid. B.61388 1. Approval of reimbursement in the amount of $685,442.30 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 08/24/17 to 09/06/17. 08/24-30/17 $307,975.68 08/31-31/17 $ 4,588.84 09/01-06/17 $372,877.78 TOTAL $685,442.30 2. Approval of wire transfer to cover claims paid.
A.61437 Proclamation declaring September 25 as National Day of Remembrance for Murder Victims and inviting the community to join in the 5th Annual Candlelight Vigil "As Long As I Breathe, You Will Be Remembered," to be held from 6:30 to 9 p.m. at the Boggus Ford Events Center in Pharr. B.61706 Presentation on the 50th anniversary of Hurricane Beulah.
Constable Pct. #1: A.61629 Constable Pct.1 - Rifle Resistant Body Armor Grant (1284): Requesting approval of the Resolution in support of the Rifle Resistant Body Armor Grant Program Application, as approved by Commissioners' Court on 8/22/2017 through AI-61212.
Constable Pct. #2: A.61595 Constable Pct.2: Discussion, consideration, and approval to appoint Alfredo Meza, Jr. as Reserve Deputy Constable by Constable Martin N. Cantu, Constable Pct. 2 in accordance with Texas Local Government Code Section 86.012
8.Constable Pct. #3: A.61639 Constable Pct. 3 - Rifle Resistant Body Armor Grant (1284) Requesting approval of the Resolution in support of the Rifle Resistant Body Armor Grant Program Application as approved by Commissioner's Court on September 5, 2017 under Agenda Item 61383. B.61587 Discussion, consideration, and approval to appoint Arnold Salazar as Deputy Constable by Constable Lazaro "Larry" Gallardo, Jr., Constable Pct.3, (Irrigation District #6)in accordance to Texas Local Government Code Section 86.011.
Tax Office - Paul Villarreal: A.61658 1. Presentation of Hidalgo County 2016-2017 Annual Tax Collections Report 2. Presentation of Hidalgo County 2016-2017 Annual Motor Vehicle Report
Executive Session
Executive Office: A.Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B.61477 1. Presentation of Delinquent Tax Collection Report for the period of July 1, 2016 through June 30, 2017. 2. Presentation of Fees and Fines Report for the period of July 1, 2016 through June 30, 2017. C. 61696 1. Discussion, consideration, and authorization to accept an energy audit/efficiency analysis conducted by E3 Entegral Solutions, Inc [currently awarded through BuyBoard contract #527-17] for the Hidalgo County Sheriff's Office at no cost; 2. Discussion, consideration, and authorization for E3 Entegral Solutions, Inc to conduct a countywide preliminary energy audit/efficiency assessments [through the same awarded BuyBoard contract #527-17] at no cost to County including the signing of the required Letter of Intent;
1.Roll Call 2.Discussion of 2018 Budget 3.Adjourn
Human Resources: A.Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B.61680 Pct. 1 Rd. Maintenance/Administration (1200): 1. Approval of the following personnel actions, effective next full pay period of 10/02/17: Action Dept./ Program Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Net Change Delete 121-005 0023 Maintenance III $36,248.00 $0.00 ($36,248.00) Create 121-005 0161 Supervisor II $0.00 $42,500.00 $42,500.00 Total $6,252.00 2. Approval to change Administrative Assistant I, Slot# 0030, from Full-Time to Part-Time, effective next full pay period of 10/02/17. Action Dept./ Program Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Net Change Set salary & Position type 121-004 0030 Administrative Assistant I $26,547.00 $20,295.00 ($6,252.00) Total ($6,252.00) 3. Approval of interdepartmental transfer. C. 61614 Pct. 2 Administration (1200): Approval of the following personnel actions, effective next full pay period of 10/02/17: Action Dept./Prg. Slot # Current Position Title Proposed Position Title Position Title Change 122-005 0013 Accountant III Accounts Payable Supervisor D.61625 Sheriff's Office (1100): Approval of the following personnel actions, effective next full pay period 10/02/17: Action Slot# Dept./Program Position Title Proposed Budgeted Allowance Clothing allowance (add) 0179 280-001 Deputy Sheriff Step I $500.00 Clothing allowance (add) 0371 280-001 Deputy Sheriff Step I $500.00 Clothing allowance (add) 0403 280-001 Deputy Sheriff Step I $500.00 Clothing allowance (add) 0171 280-001 Deputy Sheriff Step I $500.00 Clothing allowance (add) 0374 280-001 Deputy Sheriff Step I $500.00 Clothing allowance (delete) 0062 280-001 Deputy Sheriff Step II $0.00 Clothing allowance (delete) 0133 280-001 Deputy Sheriff $0.00 Clothing allowance (delete) 0228 280-001 Deputy Sheriff Step II $0.00 Clothing allowance (delete) 0074 280-001 Deputy Sheriff Step II $0.00 Clothing allowance (delete) 0145 280-001 Deputy Sheriff Step II $0.00 Clothing allowance (delete) 0202 280-001 Senior Deputy Sheriff Step I $0.00 Clothing allowance (delete) 0158 280-001 Deputy Sheriff $0.00 Clothing allowance (delete) 0029 280-001 Sergeant Step II $0.00 E.61652 Criminal District Attorney (1100): Approval of the following personnel actions, effective next full pay period of 10/02/17: Action Dept./Program Slot# Position Title Current Budgeted Salary Proposed Budgeted Salary Net Change Salary Adjustment / (Reduce) 080-002 0128 Administrative Assistant II $31,979.00 $29,198.00 ($2,781.00) Salary Adjustment/ (Reduce) 080-002 0130 Administrative Assistant II $31,979.00 $29,198.00 ($2,781.00) Salary Adjustment/ (Increase) 080-002 0047 Assistant District Attorney II $51,788.00 $57,350.00 $5,562.00 Total $0.00
Urban County: A.61656 Hold a Public Hearing to consider public comments for Hidalgo County Urban County Program's Consolidated Annual Performance and Evaluation Report (CAPER) prior to submission to the U.S. Department of Housing and Urban Development. B.61467 1. Requesting approval of the Hidalgo County’s Regional Assessment of Fair Housing (AFH) Plan contingent upon comments received. 2. Requesting approval to authorize the Hidalgo County Judge to sign the Regional Assessment of Fair Housing (AFH) Plan and all related documents pertaining to the Affirmatively Further Fair Housing (AFFH) Rule. C.61646 Requesting approval of Year 30 (2017) Urban County Program Interlocal Agreements with (16) participating cities and authorization for Hidalgo County Judge Ramon Garcia to sign any and all agreements. D.61653 Request approval to declare and dispose the assets listed on Exhibit "A" surplus and clear inventory list.
Health & Human Services Department: A.61641 Discussion, consideration and approval of Proclamation for ZIKA Action Day. B.61663 Child Health FY 17 (1293): 1. Approval of the Certification of Revenue as certified by County Auditor for program income earned in the amount of $54.69 from the Child Health FY 17 grant. 2. Approval of appropriation of funds in the amount of $54.69. C.61675 Prenatal FY 17 (1293): 1. Approval of the Certification of Revenue as certified by County Auditor for program income earned in the amount of $725.28 from the Prenatal FY 17 grant. 2. Approval of appropriation of funds in the amount of $725.28. D.61695 Requesting approval of the Interlocal Cooperation Agreement between The County of Hidalgo and Tropical Texas Behavioral Health. The purpose is to establish, coordinate and provide preparedness, response and recovery in the event of a disaster. E.61694 Requesting approval of the Memorandum of Understanding between The County of Hidalgo and Nuestra Clinica Del Valle. The purpose is to facilitate public health response during public health emergencies. F.61651 1. Requesting approval to rescind action taken on 09/05/17 on AI-61409 that approved the Amendment to the Memorandum of Agreement between the University of Texas Health Science Center at Houston and the County of Hidalgo. 2. Discussion, consideration and approval of the Memorandum of Agreement between Hidalgo County and the University of Texas Health Science Center at Houston - Brownsville Campus. G.Health Care Funding District: 1.Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures H.Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Fire Marshal's Office: A.61227 Discussion and approval of the Rural Emergency Service Interlocal Agreement with the City of Penitas.
Community Service Agency: A.61552 Discussion, consideration, and possible action to approve and adopt By-Laws for the Retired Senior Volunteer Program. B.61553 2018 Community Service Block Grant (CSBG) Community Action Plan (CAP) and Budget. 1. Public hearing regarding the proposed 2018 CSBG CAP plan and budget. 2. Discussion, consideration, and possible action regarding adoption of the 2018 CSBG CAP plan and budget with authorization for Jaime Longoria to sign any and all pertinent documents. C.61554 Discussion, consideration, and possible approval to amend the 2017 Community Service Block Grant (CSBG) budget to recognize final award amount and include the emergency service unit.
Elections Administration: A.Discussion, consideration and action but not limited to Election updates.
Public Defender's Office: A.61483 Public Defender's: Discussion, consideration, and Approval to appoint Victoria Andrea Segundo, UTRGV Student as volunteer Public Defender Intern for the period of September 19, 2017 through November 30, 2017.
Precinct #2 - Comm. Cantu: A.61603 Requesting authorization for title reports, appraisals, surveys metes & bounds and acquisition of land for the Pct 2 Rancho Blanco Road Extension Project. B.61602 Requesting authorization for title reports, appraisals, surveys metes & bounds and acquisition of land for the Pct 2 Las Milpas Bridge Replacement Project.
Budget & Management: A.61704 Presentation of 2018 Budget Status Report B.61702 TXDOT Receivables (1315): Authority for the County Judge to sign Comptroller of Public Accounts Form 74-209 Miscellaneous Claim Application for all qualifying reimbursement requests associated with the following TXDOT road projects: Pct 1 Mile 2 West CSJ#0921-02-170 (program 121-040) Pct 3 FM2221 CSJ#0862-01-037/047 (program 123-071) Pct 3 FM681 CSJ#0669-01-043 (program 123-070) Pct 3 SH364 CSJ#2966-01-009 (program 123-045) C.61682 WIC ADM (1292): Approval of deobligation of funds for the WIC Adm Program in the amount of $300,000.00
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A.Executive Office 1.61697 Approval and acceptance of the Service Contract between Hidalgo County and Pre-Paid Legal Services, Inc. with participation available to all eligible Hidalgo County Employees at their own cost including authority for County Judge or Presiding Officer to sign document for “RFP No: 2017-064-07-19-YSS Pre-Paid (Post Tax) Voluntary Legal Services” Project. Previously approved by HCCC on 08-22-17, AI #61103. B.Pct. 1 1.61627 Requesting authority to purchase (1) new 2017 John Deere 750K CRAWLER DOZER from DOGGETT Heavy Machinery Services [awarded vendor under Buy Board's contract #515-16] in the amount of $199,900.00 for Commissioner Pct.1 through submitted Requisition #349088 upon 1295 compliance. C.Pct. 4 1.61708 Requesting approval of "Amendment No. 1" to the AIA B101-2007 Standard Form of Agreement (C-17-184-06-27) with Nassari-Warren Group Architects, Inc. for Project: “The Design and Construction of Memorial Park Phase I" (located at 107 Highway and Sunflower Road, Edinburg, Texas)in Precinct No. 4, to modify/ratify articles in AIA (as reflected in attachment herein) including an increase of ($ 5,836.00) for Architectural basic services with the final aggregate amount totaling ($ 85,836.00). 2.61677 Recommendation to "cease" the negotiations process with the #1 ranked firm Strada Engineering and Consulting, LLC, for the provisions of "engineering services" for the: "Cesar Chavez Road" project, as (selected/ranked by CC on 03/21/17-AI-59044 (D,E,F), due to budget constraints. D.Sheriff's Office 1.61398 Presentation of the responsible vendor submitting the lowest and best bid [and meeting all specifications and requirements] for the purpose of award of bid to Del Valle Termite & Pest Control, McAllen, Texas, including approval of the contract for: RFB 2017-163-07-19 - "Pest Control Services for All Sheriff's Office Facilities", subject to compliance with HB 1295 when and if applicable. E.Co. Wide 1.61466 Presentation of the sole responsible vendor, Matt’s Cash and Carry Building Materials, Inc. submitting the lowest and best bid[meeting all specifications and/or requirements as detailed in the supporting documentation contained herein] for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County - "Construction Building Materials and Related Supplies" through project No.: 2017-180a-08-09-FAZ.
Open Forum
24. Open Session: A.Real Estate Acquisition and appropriation for same B.Pending and/or potential litigation C.61645 Hidalgo County v. Maria Elena Amaya D.61648 Hidalgo County v. Javi Herrera & Seny Aide Perez E.61655 Hidalgo County v. Rodolfo Coronado, Jr. & Valente M. Diaz 27.Adjourn
1.Roll Call 2.Prayer 3.Open Forum 4.Approval of Consent Agenda 5.61527 Budget Process: A. Second Public Hearing to discuss the 2017 proposed Tax Rate. B. Set date, time, and place to adopt the District's 2017 Tax Rate. C. Set date, time, and place to adopt the District's 2018 Annual Budget. 6.61657 Presentation of Drainage District 2016-2017 Annual Tax Collections Report. 7.61701 Discussion on Hidalgo County Drainage District No.1 projects, maintenance and operations: A.) Pct. 4 Brushline Road and Mile 22 1/2 Area DIP RDF B.) Pct. 1 F-02-01 Progreso Drains C.) Pct. 1 Mercedes Lateral Ditch Work 8.61674 A.) Requesting approval of final negotiated Agreement for Professional Engineering Services with B2Z Engineering, LLC, as it relates to On-Call Engineering Services for Hidalgo County Drainage District No. 1 Projects (on as needed basis) (Contract # C-HCDD1-17-051-09-19). Approved for negotiations by the HCDD1 Board of Directors on 09/12/17. Subject to legal review. B.) Pursuant to the Boards Approval of Professional Agreement with B2Z Engineering, LLC, requesting approval of Work Authorization No. 1 in the amount of $104,993.44, for the provision of Professional Engineering Services needed to perform the Construction Phase Services for the New HCDD1 Administration Building. (Contract # C-HCDD1-17-051-09-19 WA-1). Subject to legal review. 9.61679 Requesting approval of closing documents for Parcel 1 as it relates to Plena-Vista No. 2 Drainage project and authority for the Chairman of the Board to execute documents, pending final legal review. 10.61631 Requesting acceptance and approval of donation deed from Oak Tree Investments, LLC as it relates to the South Main Drain Ditch, pending final legal review. 11.61681 A) Requesting approval of Right of Entry with Triple Net Powersports, LP as it relates to the Hidalgo County Regional Mobility Authority Pct 2 & 3 Roadway System off-site drainage improvements Parcel OD-8 and authority of the Chairman of the board to execute documents, pending final legal review. B) Requesting approval of Right of Entry with Triple Net Powersports, LP as it relates to the Hidalgo County Regional Mobility Authority Pct 2 & 3 Roadway System off-site drainage improvements Parcel OD-9 and authority of the Chairman of the board to execute documents, pending final legal review. 12. 61683 Requesting authority to advertise and approval of plans and specifications, as attached hereto for: Hidalgo County Drainage District No. 1 -"Chaparral Drain Improvements -FM 493 Crossing" (RFB# HCDD1-17-052-10-04), including the re-advertisement of the Request for Bids in the event bids are rejected or no bids are received & project still needed. 13. 61705 Requesting approval of Right of Entry request from Lane Construction Corporation and authorization for Drainage District General Manager to execute as it relates to Mission Inlet and Pharr-McAllen Drain, pending final legal review. 14. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A.Real Estate Acquisition B.Pending and/or Potential Litigation 15. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 16.Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 17.Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 18. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1.61723 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2.Auditor's Office: A.Presentation of Fund Information Report 3.2017 Intradepartmental transfers: A.61685 2017 - Pct 2 Rd Maint (1200) B.61688 2017 - Pct 2 Sanitation (1100) C.61684 2017 - Pct 2 Adm (1200) D.61686 2017 - Constable Pct. #2 (1100) E.61693 2017 - County Clerk (1100) F.61691 2017- Pct. 4 Rd Maint (1200) G.61687 2017 - County Judge (1100) H.61678 2017-Elections LIT (1100) I.61667 2017-Elections Contract LIT (1100) J.61665 2017 - 370th DC (1100) K.61524 2017 - Nuisance Abatement Division (1100) L.61643 2017 - Constable Precinct 4 (1100) M.61662 2017 - County Auditor's Office (1100) N.61588 2017 - Budget & Management (1100) O.61676 2017- Health & Human Services (1100) P.61589 2017 - Health & Human Services Dept. / MAC (1293) Q.61591 2017 - Budget & Management (2201) R.61592 2017 Safety Division (1100) S.61608 2017 - Constable Precinct 4 (1100) T.61611 2017 - J.P. 4 Pl. 1 (1100) U.61604 2017 - Adult Detention Center-Jail Commissary (2102) V.61609 2017 - Treasurer's Office (1100) W.61612 2017 - Tax Office (1100) X.61634 2017 - CRIM DA (1100) Y.61638 2017 - Constable Pct 1 (1100) Z.61640 2017 - Fire Marshal (1100) 4.2017 Interdepartmental transfers: A.61709 Pct 2 Parks (1100): Approval of 2017 interdepartmental transfer from Pct 2 Sanitation to Pct 2 Parks in the amount of $5,824.53 to fund electricity expenditures. B.61633 District Attorney's Office (1100): Approval of 2017 interdepartmental transfer from program 013 (DA CIVIL LITIGATION) to program 002 (CRIM DA) in the amount of $504.56. 5.Planning Department: A.61660 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6.Tax Refunds: A. 61610 Account Number Payer Amount C4650.00.000.0009.00 Adelante Group LLC. $7,627.06 7.Membership Dues/Certifications: A.61486 District Attorney (1100): Requesting approval to pay 2017 membership dues for the Texas District & County Attorneys Association (TDCAA) for the following District Attorney's Office employees: Ricardo Rodriguez, Juan Villescas, Ann Murray Moore, Orlando Javier Esquivel, Patrick Kelley McCormick, Thomas Louis Velez, Krystine Ramon and Cynthia Sepulveda, in the amount of $485.00 (Requisition #349404), with authority for the County Treasurer to issue check after review, audit and procedures are completed by County Auditor. B.61464 County Auditor: Requesting approval to pay 2017-2018 membership dues to the Government Finance Officer's Association in the amount of $1,775.00 for Mr. Raymundo Eufracio, CPA, County Auditor, Ms. Arcilia B Duran, MBA Dir. of Audit Division, Ms. Linda C. Fong, First Asst. Auditor, Ms. Marcela Luna, Dir. of Finance, Ms. Nereyda Gonzalez, Financial Accounting Supervisor and Ms. Deborah Fischer, Grants Accounting Supervisor; with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. 9.Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 61699 Requesting clarification of [AI-61583-as approved by CC on 09/12/2017] for "Payment Application" 4 in the amount of $8,229.54, to include approval of the "Final Waiver of Lien" and the "Certificate of Construction Completion" dated August 3, 2017 by Rigney Construction & Development LLC, contracted vendor for Pct. 4 - (M" Road Building Improvements Project) as submitted by project engineer Halff Associates, Inc. in connection to contract # (C-2016-321-10-04). B.61703 1. Approval of payment of Invoice 11326461 in the amount of $14,292.00, as submitted by L&G Consulting Engineering, for Mile 5 Project (Taylor Road to FM 2220 (PO# 740893); 2. Approval of payment of Invoice 11326464 in the amount of $42,900.25, as submitted by L&G Consulting Engineering, for 10th Street Extension Project (PO# 700265). C.61689 Approval of payment of invoice 17-8-000005 in the amount of $256.53 as submitted by L&G Engineering, under contract C-16-305-10-04, for WA#1 San Carlos CRC Landscaping, Irrigation, & Retainage Wall (PO# 751864). D.61654 Approval of Payment Application No. 2 for RG Enterprises L.L.C in the amount of $138,796.47, as submitted by project Architect, Mata-Garcia Architects LLP, under Contract C-16-145A-07-19, for Pct. 4 Landscaping/Structural Irrigation San Carlos CRC Sunflower Road project. E.61632 Ratification of fully executed Change Order No. 3 in connection with contract No. C-16-281-11-15 -Hidalgo County Precinct #2 -YUMA AVENUE EXTENSION PROJECT(from McColl Rd to 0.16 miles east of McColl Rd) as recommended by project inspector, Eugene Palacios and subject to compliance with HB1295 when and if applicable. F.61536 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County Sheriff's Office "Kitchen Equipment & Appliances Maintenance and Repair Services" - RFB No.: 2018-002-00-00-FAZ, including re-advertising if/when necessary and/or required. G.61512 Add/Delete Fuel Cards/Users 1. Constable Pct No. 4 - delete fuel card user 2. HIDTA Task Force - add fuel cards/users 3. Hidalgo County Head start Program - add fuel card users 4. Hidalgo County Adult Probation - add/delete fuel card users 5. Hidalgo County Sheriff Office - add fuel cards/users
8.Budget & Management: A.61389 1. Approval of reimbursement in the amount of $561.47 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 08/26/17 to 08/31/17. 08/26-31/17 $561.47 TOTAL $561.47 2. Approval of wire transfer to cover claims paid. B.61388 1. Approval of reimbursement in the amount of $685,442.30 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 08/24/17 to 09/06/17. 08/24-30/17 $307,975.68 08/31-31/17 $ 4,588.84 09/01-06/17 $372,877.78 TOTAL $685,442.30 2. Approval of wire transfer to cover claims paid.
A.61437 Proclamation declaring September 25 as National Day of Remembrance for Murder Victims and inviting the community to join in the 5th Annual Candlelight Vigil "As Long As I Breathe, You Will Be Remembered," to be held from 6:30 to 9 p.m. at the Boggus Ford Events Center in Pharr. B.61706 Presentation on the 50th anniversary of Hurricane Beulah.
Constable Pct. #1: A.61629 Constable Pct.1 - Rifle Resistant Body Armor Grant (1284): Requesting approval of the Resolution in support of the Rifle Resistant Body Armor Grant Program Application, as approved by Commissioners' Court on 8/22/2017 through AI-61212.
Constable Pct. #2: A.61595 Constable Pct.2: Discussion, consideration, and approval to appoint Alfredo Meza, Jr. as Reserve Deputy Constable by Constable Martin N. Cantu, Constable Pct. 2 in accordance with Texas Local Government Code Section 86.012
8.Constable Pct. #3: A.61639 Constable Pct. 3 - Rifle Resistant Body Armor Grant (1284) Requesting approval of the Resolution in support of the Rifle Resistant Body Armor Grant Program Application as approved by Commissioner's Court on September 5, 2017 under Agenda Item 61383. B.61587 Discussion, consideration, and approval to appoint Arnold Salazar as Deputy Constable by Constable Lazaro "Larry" Gallardo, Jr., Constable Pct.3, (Irrigation District #6)in accordance to Texas Local Government Code Section 86.011.
Tax Office - Paul Villarreal: A.61658 1. Presentation of Hidalgo County 2016-2017 Annual Tax Collections Report 2. Presentation of Hidalgo County 2016-2017 Annual Motor Vehicle Report
Executive Session
Executive Office: A.Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B.61477 1. Presentation of Delinquent Tax Collection Report for the period of July 1, 2016 through June 30, 2017. 2. Presentation of Fees and Fines Report for the period of July 1, 2016 through June 30, 2017. C. 61696 1. Discussion, consideration, and authorization to accept an energy audit/efficiency analysis conducted by E3 Entegral Solutions, Inc [currently awarded through BuyBoard contract #527-17] for the Hidalgo County Sheriff's Office at no cost; 2. Discussion, consideration, and authorization for E3 Entegral Solutions, Inc to conduct a countywide preliminary energy audit/efficiency assessments [through the same awarded BuyBoard contract #527-17] at no cost to County including the signing of the required Letter of Intent;
1.Roll Call 2.Discussion of 2018 Budget 3.Adjourn
Human Resources: A.Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B.61680 Pct. 1 Rd. Maintenance/Administration (1200): 1. Approval of the following personnel actions, effective next full pay period of 10/02/17: Action Dept./ Program Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Net Change Delete 121-005 0023 Maintenance III $36,248.00 $0.00 ($36,248.00) Create 121-005 0161 Supervisor II $0.00 $42,500.00 $42,500.00 Total $6,252.00 2. Approval to change Administrative Assistant I, Slot# 0030, from Full-Time to Part-Time, effective next full pay period of 10/02/17. Action Dept./ Program Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Net Change Set salary & Position type 121-004 0030 Administrative Assistant I $26,547.00 $20,295.00 ($6,252.00) Total ($6,252.00) 3. Approval of interdepartmental transfer. C. 61614 Pct. 2 Administration (1200): Approval of the following personnel actions, effective next full pay period of 10/02/17: Action Dept./Prg. Slot # Current Position Title Proposed Position Title Position Title Change 122-005 0013 Accountant III Accounts Payable Supervisor D.61625 Sheriff's Office (1100): Approval of the following personnel actions, effective next full pay period 10/02/17: Action Slot# Dept./Program Position Title Proposed Budgeted Allowance Clothing allowance (add) 0179 280-001 Deputy Sheriff Step I $500.00 Clothing allowance (add) 0371 280-001 Deputy Sheriff Step I $500.00 Clothing allowance (add) 0403 280-001 Deputy Sheriff Step I $500.00 Clothing allowance (add) 0171 280-001 Deputy Sheriff Step I $500.00 Clothing allowance (add) 0374 280-001 Deputy Sheriff Step I $500.00 Clothing allowance (delete) 0062 280-001 Deputy Sheriff Step II $0.00 Clothing allowance (delete) 0133 280-001 Deputy Sheriff $0.00 Clothing allowance (delete) 0228 280-001 Deputy Sheriff Step II $0.00 Clothing allowance (delete) 0074 280-001 Deputy Sheriff Step II $0.00 Clothing allowance (delete) 0145 280-001 Deputy Sheriff Step II $0.00 Clothing allowance (delete) 0202 280-001 Senior Deputy Sheriff Step I $0.00 Clothing allowance (delete) 0158 280-001 Deputy Sheriff $0.00 Clothing allowance (delete) 0029 280-001 Sergeant Step II $0.00 E.61652 Criminal District Attorney (1100): Approval of the following personnel actions, effective next full pay period of 10/02/17: Action Dept./Program Slot# Position Title Current Budgeted Salary Proposed Budgeted Salary Net Change Salary Adjustment / (Reduce) 080-002 0128 Administrative Assistant II $31,979.00 $29,198.00 ($2,781.00) Salary Adjustment/ (Reduce) 080-002 0130 Administrative Assistant II $31,979.00 $29,198.00 ($2,781.00) Salary Adjustment/ (Increase) 080-002 0047 Assistant District Attorney II $51,788.00 $57,350.00 $5,562.00 Total $0.00
Urban County: A.61656 Hold a Public Hearing to consider public comments for Hidalgo County Urban County Program's Consolidated Annual Performance and Evaluation Report (CAPER) prior to submission to the U.S. Department of Housing and Urban Development. B.61467 1. Requesting approval of the Hidalgo County’s Regional Assessment of Fair Housing (AFH) Plan contingent upon comments received. 2. Requesting approval to authorize the Hidalgo County Judge to sign the Regional Assessment of Fair Housing (AFH) Plan and all related documents pertaining to the Affirmatively Further Fair Housing (AFFH) Rule. C.61646 Requesting approval of Year 30 (2017) Urban County Program Interlocal Agreements with (16) participating cities and authorization for Hidalgo County Judge Ramon Garcia to sign any and all agreements. D.61653 Request approval to declare and dispose the assets listed on Exhibit "A" surplus and clear inventory list.
Health & Human Services Department: A.61641 Discussion, consideration and approval of Proclamation for ZIKA Action Day. B.61663 Child Health FY 17 (1293): 1. Approval of the Certification of Revenue as certified by County Auditor for program income earned in the amount of $54.69 from the Child Health FY 17 grant. 2. Approval of appropriation of funds in the amount of $54.69. C.61675 Prenatal FY 17 (1293): 1. Approval of the Certification of Revenue as certified by County Auditor for program income earned in the amount of $725.28 from the Prenatal FY 17 grant. 2. Approval of appropriation of funds in the amount of $725.28. D.61695 Requesting approval of the Interlocal Cooperation Agreement between The County of Hidalgo and Tropical Texas Behavioral Health. The purpose is to establish, coordinate and provide preparedness, response and recovery in the event of a disaster. E.61694 Requesting approval of the Memorandum of Understanding between The County of Hidalgo and Nuestra Clinica Del Valle. The purpose is to facilitate public health response during public health emergencies. F.61651 1. Requesting approval to rescind action taken on 09/05/17 on AI-61409 that approved the Amendment to the Memorandum of Agreement between the University of Texas Health Science Center at Houston and the County of Hidalgo. 2. Discussion, consideration and approval of the Memorandum of Agreement between Hidalgo County and the University of Texas Health Science Center at Houston - Brownsville Campus. G.Health Care Funding District: 1.Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures H.Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Fire Marshal's Office: A.61227 Discussion and approval of the Rural Emergency Service Interlocal Agreement with the City of Penitas.
Community Service Agency: A.61552 Discussion, consideration, and possible action to approve and adopt By-Laws for the Retired Senior Volunteer Program. B.61553 2018 Community Service Block Grant (CSBG) Community Action Plan (CAP) and Budget. 1. Public hearing regarding the proposed 2018 CSBG CAP plan and budget. 2. Discussion, consideration, and possible action regarding adoption of the 2018 CSBG CAP plan and budget with authorization for Jaime Longoria to sign any and all pertinent documents. C.61554 Discussion, consideration, and possible approval to amend the 2017 Community Service Block Grant (CSBG) budget to recognize final award amount and include the emergency service unit.
Elections Administration: A.Discussion, consideration and action but not limited to Election updates.
Public Defender's Office: A.61483 Public Defender's: Discussion, consideration, and Approval to appoint Victoria Andrea Segundo, UTRGV Student as volunteer Public Defender Intern for the period of September 19, 2017 through November 30, 2017.
Precinct #2 - Comm. Cantu: A.61603 Requesting authorization for title reports, appraisals, surveys metes & bounds and acquisition of land for the Pct 2 Rancho Blanco Road Extension Project. B.61602 Requesting authorization for title reports, appraisals, surveys metes & bounds and acquisition of land for the Pct 2 Las Milpas Bridge Replacement Project.
Budget & Management: A.61704 Presentation of 2018 Budget Status Report B.61702 TXDOT Receivables (1315): Authority for the County Judge to sign Comptroller of Public Accounts Form 74-209 Miscellaneous Claim Application for all qualifying reimbursement requests associated with the following TXDOT road projects: Pct 1 Mile 2 West CSJ#0921-02-170 (program 121-040) Pct 3 FM2221 CSJ#0862-01-037/047 (program 123-071) Pct 3 FM681 CSJ#0669-01-043 (program 123-070) Pct 3 SH364 CSJ#2966-01-009 (program 123-045) C.61682 WIC ADM (1292): Approval of deobligation of funds for the WIC Adm Program in the amount of $300,000.00
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A.Executive Office 1.61697 Approval and acceptance of the Service Contract between Hidalgo County and Pre-Paid Legal Services, Inc. with participation available to all eligible Hidalgo County Employees at their own cost including authority for County Judge or Presiding Officer to sign document for “RFP No: 2017-064-07-19-YSS Pre-Paid (Post Tax) Voluntary Legal Services” Project. Previously approved by HCCC on 08-22-17, AI #61103. B.Pct. 1 1.61627 Requesting authority to purchase (1) new 2017 John Deere 750K CRAWLER DOZER from DOGGETT Heavy Machinery Services [awarded vendor under Buy Board's contract #515-16] in the amount of $199,900.00 for Commissioner Pct.1 through submitted Requisition #349088 upon 1295 compliance. C.Pct. 4 1.61708 Requesting approval of "Amendment No. 1" to the AIA B101-2007 Standard Form of Agreement (C-17-184-06-27) with Nassari-Warren Group Architects, Inc. for Project: “The Design and Construction of Memorial Park Phase I" (located at 107 Highway and Sunflower Road, Edinburg, Texas)in Precinct No. 4, to modify/ratify articles in AIA (as reflected in attachment herein) including an increase of ($ 5,836.00) for Architectural basic services with the final aggregate amount totaling ($ 85,836.00). 2.61677 Recommendation to "cease" the negotiations process with the #1 ranked firm Strada Engineering and Consulting, LLC, for the provisions of "engineering services" for the: "Cesar Chavez Road" project, as (selected/ranked by CC on 03/21/17-AI-59044 (D,E,F), due to budget constraints. D.Sheriff's Office 1.61398 Presentation of the responsible vendor submitting the lowest and best bid [and meeting all specifications and requirements] for the purpose of award of bid to Del Valle Termite & Pest Control, McAllen, Texas, including approval of the contract for: RFB 2017-163-07-19 - "Pest Control Services for All Sheriff's Office Facilities", subject to compliance with HB 1295 when and if applicable. E.Co. Wide 1.61466 Presentation of the sole responsible vendor, Matt’s Cash and Carry Building Materials, Inc. submitting the lowest and best bid[meeting all specifications and/or requirements as detailed in the supporting documentation contained herein] for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County - "Construction Building Materials and Related Supplies" through project No.: 2017-180a-08-09-FAZ.
Open Forum
24. Open Session: A.Real Estate Acquisition and appropriation for same B.Pending and/or potential litigation C.61645 Hidalgo County v. Maria Elena Amaya D.61648 Hidalgo County v. Javi Herrera & Seny Aide Perez E.61655 Hidalgo County v. Rodolfo Coronado, Jr. & Valente M. Diaz 27.Adjourn