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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
September 12, 2017
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   County Judge's Office:
 
A. 61550   Update on Hidalgo County's Response to Hurricane Harvey
 
B. 61494   Consideration and approval of a Proclamation declaring September 2017 as Valley Voter Awareness Month in Hidalgo County. Voting is a right as well as a responsibility and privilege and all citizens are encouraged to exercise that right.
 
6.   District Attorney's Office:
 
A. 61375   Hidalgo County DA's Office - Region 3-Border Prosecution Unit (BPU) Grant (1281):
Approval to submit a BPU Grant #2537807 budget adjustment to the Office of the Governor (OOG).
 
7.   Constable Pct. #2:
 
A. 61585   Constable Pct. 2 - Rifle Resistant Body Armor Grant (1284):
Requesting approval of the Resolution in support of the Rifle Resistant Body Armor Grant Program Application, as approved by Commissioners' Court on 8/29/2017 (AI-61296).
 
8.   Constable Pct. #4:
 
A. 61547   Constable Pct. 4 - Rifle Resistant Body Armor Grant (1284):
Requesting approval of the Resolution in support of the Rifle Resistant Body Armor Grant Program Application, as approved by Commissioners' Court on 8/29/2017 through AI-61304.
 
9.   Sheriff's Office:
 
A. 61481   Approval of Sheriff/Constable Fee Schedule for Year 2018.
 
B. 61561   1. Approval of authorization for the Hidalgo County Sheriff's Office to continue participation in the Texas 1033 Surplus Property Program.
2. Authorization for County Judge, as authorized official, to sign the required documents.
 
C. 61513   Authorization and approval of a State Administrative Agency Extension Request in reference to Operation Stonegarden FY 2015, and authorization for County Judge, as authorized official, to sign any required documents.
 
D. 61538   Operation Stongarden (1284): Authorization and approval to de-obligate $1,127.47 of Constable PCT 2 Operation Stonegarden FY15 Equipment funds and allocate to Sheriff's Office Personnel funds.
 
E. 61475   1. Authorization and Approval of Memorandum of Agreement between Tropical Texas Behavioral Health and the Hidalgo County Sheriff's Office to establish a mental health and opioid use disorder peer support re-entry program to ensure inmates with a mental illness and/or substance use disorder successfully transition from the county jail into clinically appropriate community-based care.

2. Authorization for Hidalgo County Sheriff to sign agreement.
 
F. 61500   Sheriff's Office - Rifle Resistant Body Armor Grant (1284):
Requesting approval of the Resolution in support of the Rifle Resistant Body Armor Grant Program Application as approved by Commissioners' Court on 8/22/2017 through AI- 61122.
 
10.   Executive Office:
 
A.   Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
B. 61531   Requesting approval of the Interlocal Cooperation Agreement Between The University of Texas Rio Grande Valley and The County of Hidalgo. The purpose of the Agreement is to provide an educational and research program experience with respect to archaeology to UTRGV students at the Hidalgo County Pauper Cemetery.
 
C. 61499   Approval to accept settlement check from Farmers Insurance Company in the amount of $1,146.52 to settle auto accident claim with County vehicle. (HIDTA)
 
D. 61489   Approval of Right of Way Permit - L&G Construction:
Requesting approval of Open Cut to install a new 12" irrigation pipe, located at Goodwin Rd., Mission, TX.
 
11.   Urban County:
 
A. 61476  
Subject to Compliance with HB 1295, when and if Applicable. Urban County Program (UCP), on behalf of Precinct No. 3 is requesting consideration and action to award and enter into a construction contract with Saenz Brothers Construction in the amount of $952,250.00 for the Texas General Land Office Round 2, - Peñitas Drain Phase I (GLO Contract No. 12-406-000-6453-DRS-210068).
 
B. 61495   Subject to Compliance with HB 1295, requesting consideration and action to award and enter into a construction contract with NM Contracting, LLC in the amount of $604,100.00 UCP Fiscal Year 29 (2016) City of Donna –Fire Station/Equipment funds and City of Donna General Funds will be utilized.
 
C. 61478   1. “Subject to: HB 1295 Compliance.” Urban County Program on behalf of the City of Alamo is requesting approval of a best and final negotiated contract for professional engineering services with Quintanilla, Headley and Associates, Inc., in the amount of $39,480.00 utilizing CDBG FY 29 (2016) Alamo Water/Sewer Improvement funds.

2. Approval of Work Authorization No. 1 for Quintanilla, Headley and Associates, Inc. in the amount of $39,480.00.
 
12.   Health & Human Services Department:
 
A. 61484   Requesting approval of the Memorandum of Agreement between Hidalgo County and Northern Illinois University. The aim of the Agreement is to establish an exchange of information and for cooperative research between both institutions in the field of notifiable conditions.
 
B.   Health Care Funding District:
 
1.   Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
 
C.   Indigent Health Care Program:
 
1.  
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
 
13.   Facilities Management:
 
A. 61362   Requesting approval for payment of claim for the following, with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
Vendor AIRGAS, INC., Invoice # 9800273536, Date: 10-2-15, Amount: $166.97, Service location: Facilities Management
 
14.   Community Service Agency:
 
A. 61504   Discussion, consideration and action to adopt Executive Directors evaluation in accordance to Community Service Block Grant (CSBG) organizational standards.
 
B. 61502   Discussion, consideration, and action to adopt Executive Director succession plan in accordance to Community Service Block Grant (CSBG) organizational standards.
 
C. 61497   Discussion, consideration, and authorization for Community Service Agency to apply for the 2018-2019 Texas Veterans Commission General Assistance Grant (Operation Bravo Zulu). Grant submission deadline October 26, 2017.
 
15.   Elections Administration:
 
A.   Discussion, consideration and action but not limited to Election updates.
 
16.   Budget & Management:
 
A. 61551   Discussion, consideration and approval of revisions to Hidalgo County's Travel Policy, Guidelines, and Procedures.
 
B. 61537   Pct. 1 Rd. Maint (1200):
Approval of 2017 interdepartmental transfer from R & B Co. Wide Adm.-Contingency (125-030) to Pct. 1 Rd. Maint (121-005) in the amount of $88,300.74 to fund general supplies expenses.
 
C. 61534   Pct. 1 Parks (1100):
Approval of 2017 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 1 Parks in the amount of $7,500.00 to fund various operating expenses.
 
D. 61533   Pct. 1 Sanitation (1100):
Approval of 2017 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 1 Sanitation in the amount of $40,000.00 to fund various operating expenses.
 
E. 61535   Pct. 1 Adm. & Rd. Maint. (1200):
Approval of 2017 interfund transfer from Co. Wide Adm.-Contingency (fund 1100, program 002) to Pct. 1 Adm. & Rd. Maint. (fund 1200, programs 004 & 005) in the amount of $113,699.26.
 
F. 61543   5th Administrative Judicial Region (1100):
Approval of 2017 interdepartmental transfer from Co. Wide Adm.-Contingency to 5th Adm. Judicial Region in the amount of $13,884.49 to fund annual assessment fee for fiscal year 2018.
 
G. 61541   Other Public Defense (1100):
Approval of 2017 interdepartmental transfer from Co. Wide Adm.-Contingency to Other Public Defense in the amount of $65,000.00 to fund legal services expenses.
 
H. 61539   Jail (1100):
Approval of 2017 interdepartmental transfer from Co. Wide Adm.-Contingency to Jail in the amount of $1,000,000 to fund room & board expenses.
 
17.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.  
District Courts
 
1. 61562  
Pursuant to Texas Constitution, Article 3, Section 52, the Hon. Renee Rodriguez-Betancourt is requesting declaration of "public purpose" with authority to purchase promotional items to be utilized when Hon. Judge Betancourt is representing and/or speaking on behalf of the 449th State District Court in public to include, but not limited to speaking events, presentations, functions, ceremonies, and school career days including the affixing of any applicable identifying logos.
 
B.   Pct. 1
 
1. 61569   Requesting authority to purchase (1) new 2017 John Deere 310L from Doggett Machinery Services [awarded vendor under BuyBoard's contract #515-16] in the amount of $75,000.00 for Commissioner Pct. 1 through submitted Requisition #349103 upon 1295 compliance.
 
2. 61580  
Requesting approval of the First Amendment to Interlocal Agreement with Cameron County resulting in:
A. Paragraph 9 to state "reconstruction".
In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreements in it's desires to assist each other in multiple projects to be defined by mutual agreement in which both the City and the County would benefit from the outcome of the work (the “Work”) by decreasing the cost of services and increasing the quality of life for both the citizens of the County and the City.
 
C.   Pct. 3
 
1. 61066  
Presentation of sole responsible vendor submitting the lowest and best bid received from Los Ebanos Land & Cattle Company, LLC., meeting all specifications/requirements for the purpose of award and approval of contract for Request for Bid project for Precinct No. 3, titled: "Lease of Land (approx. 5 acres )West of FM 886 Vicinity of Cuevitas - Los Ebanos or Sullivan City" No.: 2017-155-07-19-SGS.
 
D.   Co. Wide
 
1. 61372   Presentation of the sole responsible vendor, UPPER VALLEY MAIL SERVICES, LLC submitting the lowest and best bid [meeting all specifications and/or requirements as detailed in the supporting documentation contained herein] for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County - "Mailing Services" through project No.: 2017-164-08-16-FAZ.
 
2. 61291  
Recommending to award primary & secondary vendors submitting the lowest and best bids as: Primary Vendor-Arguindegui Oil Co. II Ltd and Secondary Vendor-RGV Pump & Equipment LLC including approval of contracts to same for RFB No. 2017-152-07-05-TDL "Lubricants (Grease-Oil-Hydraulic Fluid-Antifreeze)", subject to compliance with HB1295.
 
18.   Open Forum
 
19.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Pending and/or potential litigation
 
20.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
21.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
22.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
23.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
24.   Adjourn
 

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