1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 61448 Presentation and acceptance of Independent Audit Report for the year ending December 31, 2016. 6. 61443 First Public Hearing on 2017 Proposed Tax Rate of $0.0951 per $100.00 valuation. 7. 61434 Discussion on Hidalgo County Drainage District No.1 projects, maintenance and operations: A.) Pct. 1 & Pct. 2 Cesar Chavez Drain Phase II B.) Pct. 1 Chaparral Drainage Improvements C.) TFMA 2017 Fall Technical Summit 8. 61405 A.) Requesting approval of closing documents for Parcel 14 as it relates to Cesar Chavez Drain Ph II project and authority for the Chairman of the Board to execute documents. B.) Requesting approval of closing documents for Parcel 24 as it relates to Cesar Chavez Drain Ph II project and authority for the Chairman of the Board to execute documents, pending final legal review. 9. 61413 General Fund Budget: 006- M&O A. Request approval to issue payment on award of special commissioners pertaining to condemnation proceedings for Cause No. CCD-0362-H; Parcel No. 7-Pct.2-Fee Simple Right of Way. B. Approval to issue payment on three (3) Special Commissioners fees related to Cause No. CCD-0362-H as noted on Item A above. 10. 61420 2013 Bonds Budget: 365-Rural Drainage Development Pct.1 A. Application for Payment No. 2 in the amount of $50,627.70 from Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-17-015-04-18 Pct.1 Mile 13 1/2 N. Rd. and FM 1015 Area Drainage Improvement Phase 2&3. Project Engineer: Urban Infrastructure Group, Inc. PO#632014 Budget: 365-Rural Drainage Development Pct.2 B. Application for Payment No. 1 in the amount of $106,891.20 from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-17-023-05-30 Pct.2 Plena Vista Subdivision, Unit 2 Street & Drainage Improvements. Project Engineer: Cruz-Hogan Consultants, Inc. PO#632131 11. 61414 Requesting approval to utilize "Commercial Charge Card Services" (Procurement and Travel) through the District's membership with Texas Procurement and Support Services (TPASS) awarded vendor "Citibank" Contract No. 946-M2. 12. 61204 Requesting authority to advertise and approval of Request for Bids packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 -"Lubricants, Anti-freeze, and Related Products" (RFB# HCDD1-17-047-09-27), including the re-advertisement of the Request for Bids in the event bids are rejected or no bids are received & products are still needed. 13. 61354 A. Request approval to create one (1) Hydrology & Hydraulics Water Engineer I from the Maintenance & Operations Budget and set Salary at $45,923.00. B. Request approval of Revised Salary Schedule and Budget Amendment to fund new position through the end of 2017 in the amount of $18,244.97 14. 61355 A. Request approval to create one (1) District Projects Coordinator from the Maintenance & Operations Budget and set Salary at $54,904.00. B. Request approval of Revised Salary Schedule and Budget Amendment to fund new position through the end of 2017 in the amount of $21,502.92 15. 61453 Requesting approval of Budget Amendment to transfer out $800,000 from District's General Fund (110) to Capital Projects fund (130) for the purchase of ROW and expansion of the Cesar Chavez Phase II Ditch. This project is in conjunction with the City of Alamo through the Inter-local Cooperation Agreement that was approved by Board of Directors on October 25, 2016. 16. 61455 Discussion of Hidalgo County Drainage District No. 1 upcoming budget for 2018. 17. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 18. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 19. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 20. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 21. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 61474 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. Presentation of Fund Information Report 3. 2017 Intradepartmental transfers: A. 61422 2017 - Pct 2 Parks (1100) B. 61423 2017 - Pct 2 CRC San Juan (1100) C. 61433 2017 - Pct 2 Rd Maint (1200) D. 61459 2017 - Emergency Management (1100) E. 61456 2017 - D.A. CJD VAP (1281) F. 61444 2017 - General Litigation (1100) G. 61406 2017 - Nuisance Abatement Division (1100) H. 61404 2017 - Texas A&M AgriLife Extension Service (1100) I. 61386 2017 - County Auditor's Office (1100) J. 61391 2017 - Safety Division (1100) K. 61394 2017 - Treasurer's Office (1100) L. 61402 2017 - Pct 1 Parks (1100) M. 61399 2017 - Pct 1 Sanitation (1100) N. 61382 2017 - Pct 1 Adm (1200) O. 61349 2017 - Pct 1 R&B (1200) P. 61430 2017 - Health & Human Services Dept. / PHHS (1293) Q. 61403 2017 - Health & Human Services (1100) R. 61417 2017 - TX Healthy Communities (1293) S. 61377 2017 - TX Healthy Communities (1293) T. 61378 2017 - Facilities Management (1100) U. 61342 2017 - Tax Office (1100) V. 61347 2017 - CRIM DA/ Autopsies (1100) W. 61356 2017 - I. T. Department (1100) X. 61359 2017 - J.P. Pct. 3, Pl. 1 (1100) Y. 61360 2017 - CCL8 (1100) Z. 61367 2017 - 93rd DC (1100) AA. 61340 2017 - Pct 3 Rd. Maint. (1200) 4. 2017 Interdepartmental transfers: A. 61461 Pct 2 Parks (1100): Approval of 2017 interdepartmental transfer from Pct 2 Sanitation to Pct 2 Parks in the amount of $2,200.00. to fund pool repairs. B. 61432 Fire Marshal (1100): Approval of 2017 interdepartmental transfer between various programs under the Fire Marshal to fund anticipated fire call invoices in the amount of $284,950.00 C. 61419 Approval of 2017 interdepartmental transfer within Health Benefits (F2201) from program 010 to program 009 in the total amount of $50,000. D. 61442 Executive Office (1100): Requesting approval of interdepartmental transfer from Mental Health Trials (125-017) to Executive Office (125-001) in the amount of $15,000.00 to fund annual monitoring cost of GPS units for county vehicles E. 61428 Environmental Compliance (1100): Requesting approval of interdepartmental transfer from Mental Health Trials (125-017) to Environmental Compliance (125-036) in the amount of $ 200.00 for travel expenditures 5. Planning Department: A. 61400 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Executive Office: A. 61371 Approval of Right of Way Permits: 1). North Alamo Water Supply Corporation: a). Esmeralda Silva; Weslaco, TX; Proposing a bore 2" PVC casing for a 3/4" waterline, from the centerline of Mile 10N go South 860 feet. Will bore Mile 6 1/2 from East to West. 7. Tax Refunds: A. 61344 Account Number Payer Amount T2100.00.237.0006.05 National Tax Search LLC $11,413.01 8. Membership Dues/Certifications: A. 61376 Auditor's Office: Requesting approval to pay the 2017 - 2018 AICPA membership dues in the amount of $265.00 for Raymundo Eufracio, CPA, Hidalgo County Auditor, with authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor. B. 61397 Safety Division: Requesting approval to pay Society for Human Resource Management, SHRM, membership dues in the amount of $179.00 if paid on or before 9/15/17 or $199.00 if paid after 9/15/17 (Req. 349186 pending approval for intradepartmental transfer AI# 61391) for Rene Parrao with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor. 9. Budget & Management: A. 61463 Report and approval of emergency transfers for the period of August 1, 2017 through August 31, 2017. B. 61175 1. Approval of reimbursement in the amount of $5,446.12 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 08/12/17 to 08/25/17. 08/12-18/17 $3,838.27 08/19-25/17 $1,607.85 TOTAL $5,446.12 2. Approval of wire transfer to cover claims paid. C. 61174 1. Approval of reimbursement in the amount of $625,015.02 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 08/10/17 to 08/23/17. 08/10-16/17 $402,546.00 08/17-23/17 $222,469.02 TOTAL $625,015.02 2. Approval of wire transfer to cover claims paid. D. Interfund transfers: 1. 61445 A. Certification of revenues for interest earned in 2017 for Certificates of Obligation, Series 2006 (Fund 1436). B. Approval of 2017 interfund transfer in the amount of $215,437.60 from Certificates of Obligation, Series 2006 (Fund 1436) to Refunding Bonds, Series 2014C (Fund 1446) to close out retired debt service fund 1436. C. Approval of 2017 interfund transfer in the amount of $5,669.16 from Refunding Bonds, Series 2007 (Fund 1438) to Refunding Bonds, Series 2015C (Fund 1449) to close out retired debt service fund 1438. 10. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). B. 61458 Approval of Application for Payment No. 5 in the amount of $83,615.20 for the Pct 2 Yuma Avenue Extension project submitted by contractor, Texas Cordia Construction, LLC through Contract C-16-281-11-15 and as reviewed by project inspector, Eugene Palacios, P.E. C. 61366 Acceptance and approval of payment for Invoice #00003139 in the amount of $35,098.00 as submitted by project engineer, Halff Associates Inc., for engineering services provided under Contract C-16-188-05-10 through (WA#3), for Pct 4 Milo Ponce Park. D. 61368 Acceptance and approval of payment for Invoice #00001902 in the amount of $8,005.00 as submitted by project engineer, Halff Associates Inc., for engineering services provided under Contract C-16-188-05-10 through (WA#3), for Pct 4 Milo Ponce Park. E. 61373 Acceptance and approval of payment Application#3 in the amount of $22,512.73 as submitted by project engineer, Halff Associates Inc. , for engineering services provided under Contract C-16-321-10-04, Pct. 4 Building Renovations "M" Road Building. F. 61380 Requesting approval for Hidalgo County Auditor to process and issue check(s) in the amount of $1,600.00 prior to services being rendered pursuant to Architectural Barriers Administrative Rules 68.80(g) to Mr. Anthony Covacevich- Registered Accessibility Specialist-designated by Texas Department of Licensing and Regulation in order to permit the processing of: the Project Filing-Plan Review and Inspection for the "Pct 4 10th Street Project" for compliance with ABA rule 68.50(a)(c). G. 61450 Acceptance and approval of Payment Application No. 2 in the amount of $136,687.50 for the Recovery and Motor Pool Improvements project for Pct. 4 submitted by contractor, Synergy Builders of Texas, LLC through Contract C-17-067-03-21 and as reviewed by project engineer, Halff Associates Inc. H. 61361 Approval of the following items for RG Enterprises, LLC, dba, G & G Contractors for the Pct. 4 Concrete Walking Trail at San Carlos & Sunflower Parks Projects, as submitted and recommended by project engineer, Emigdio Salinas, PE for contract # C-16-226-06-20 including, but not limited to: 1. Acceptance of Certificate of Completion, reflecting the date of June 10, 2017; 2. Application for Final Payment in the amount of $46,228.47; 3. Application for Release of Retainage in the the amount of $10,367.08. I. 61363 Approval to exercise the County's option to extend for a one (1) year term under contract #E-17-211-09-12 with GBB Rentals, LTD, for Lease of Office Space in the City of Donna for WIC Program, under the same rates, terms & conditions. J. 61364 Approval to exercise the County's option to extend for a one (1) year term under contract #E-17-213-09-12 with GBB Rentals, LTD, for Lease of Office Space in the City of Alamo for WIC Program, under the same rates, terms & conditions. K. 61408 Action to ratify a 36 month capital lease agreement with G.E. Capital Information Technology Solutions, dba, Ricoh USA, through State of Texas DIR Contract # TSO-3041 for 1 copier to be located in location 509 E. Earling Road, San Juan, Texas 78589 through PO # 760065 erroneously approved prior to this items CC action and/or approval. L. 61348 Acceptance and approval of Invoice #March 17-9 for $51,268.00 and Invoice #July 17-4 for $14,648.00 as submitted by LeFevre Engineering & Management Consulting, LLC. for engineering services provided under Contract# C-15-320-10-13 through (WA# 1) for Pct. 1 Goolie Road Improvements Project. M. 61358 Pct. 1 requesting acceptance and approval of Invoice# 1156 in the amount of $7,754.72 as submitted by Jimenez Engineering Solutions, dba, I.C.E. for the provision of professional engineering services to Contract # C-16-257-09-13. N. 61299 Constable Pct.2 As requested by HC Auditor's Office so as to process invoices from RICOH USA, INC. [under DIR contract approved under #AI-43178/4-08-14] action to clarify the pricing as follows: $127.84 monthly equipment, B/W impressions @ $10.35 monthly service for a total amount of $138.19/Month. O. 61345 Requesting acceptance and approval of payment for the following invoices as submitted by LeFevre Engineering & Management Consulting, LLC. for the provision of engineering services for FEMA Road & Drainage Improvement Projects. Project Name Invoice date Invoice # Amount Yvette Circle - WA# 3 PO# 752504 7/7/17 July 17-14 $2,225.00 Mile 2 1/2 E. - WA# 3 PO# 750113 7/7/17 July 17-7 $4,780.00 Mile 13 1/2 - WA# 1 PO# 752470 7/7/17 July 17-15 $3,250.00 Mile 8 N. - WA# 1 PO# 750353 7/7/17 July 17-5 $3,295.00 Mile 2 E. - WA# 2 PO# 750112 7/7/17 July 17-6 $3,295.00 Mile 11 - WA# 2 PO# 752758 7/7/17 July 17-16 $2,250.00 Mile 4 N. - WA# 4 PO# 750114 7/7/17 July 17-8 $3,250.00
61343 Constable Precinct 2: Requesting approval of 2017 membership dues with the South Texas Justice of The Peace and Constables Association, Inc. (STJPCA) for five (5) employees in the amount of $150.00, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
61352 Pct. 2 Req#349066 Requesting authority to enter into a (12) month subscription for Online Drone Mapping Software Services with Inflatics, Inc. dba Drone Deploy and authority to execute required agreement for Pct.2 through the following requisition#349066 in the amount of $2,999.00/for (1) year. Subject to compliance with HB 1295 Form.
County Judge's Office: A. AI-61435 Consideration and approval of a Proclamation designating September as National Pediatric Cancer Awareness Month. B. AI-61465 1. Discussion and approval of the Certification of Formation for the Hidalgo County Regional Foreign Trade Zone. 2. Discussion and approval of the Bylaws for the Hidalgo County Regional Foreign Trade Zone.
District Attorney's Office: A. AI-61449 District Attorney's Office -Victim Assistance Program (VAP) Grant (1281): Approval to submit a VAP Grant # 2924301 budget adjustment to the Office of the Governor (OOG). B. AI-60867 DA-Victim Coordinator and Liaison Grant (VCLG) (1281): Approval and authorization for County Judge to sign the Inventory Report Form.
Constable Pct. #3: A. AI-61383 Constable Pct. 3 - Rifle Resistant Body Armor Grant Program (1284) 1. Authorization and approval to apply for the Rifle Resistant Body Armor Grant Program with the Office of the Governor's Criminal Justice Division (CJD) through e-grants. 2. Authorization for County Judge, as authorized official, to sign forms and related documents through e-grants.
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. AI-61441 County Judge (1100) & Public Affairs (1100): Approval of the following personnel actions, effective next full pay period of 9/18/2017: Action Dept./Program Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Delete 110-006 0028 Executive Assistant III $59,727.00 $0.00 Create 110-077 0005 Clerk IV $0.00 $30,787.00 Create 110-077 0006 Administrative Assistant II $0.00 $28,940.00 C. AI-61451 Pct. 2 Parks (1100): Approval to correct the hourly rate of one (1) Part-Time Temporary Attendant position, slot# 122-008-T051 from $12.00 to $14.00 per hour.
Urban County: A. AI-61082 1. Hold a Public Hearing to consider public comments for Hidalgo County Precinct No. 2's proposed budget and program amendment for fiscal years 28 & 29 (2015 & 2016). 2. Requesting approval of a budget and program amendment for Hidalgo County Precinct No. 2 fiscal years 28 & 29 (2015 & 2016). The amendment will delete the Rehab: Single – Unit Residential (FY 2015), the Street Improvements projects (FY 2016) and increase the Other Public Facilities and Improvements San Juan Youth Center line item. B. AI-61213 Public Hearing of the draft Regional Assessment of Fair Housing Plan C. AI-61379 Urban County Program (UCP), on behalf of Precinct No. 3 is requesting consideration and action to award and enter into a construction contract with Saenz Brothers Construction in the amount of $952,250.00 for the Texas General Land Office Round 3, - Peñitas Drain Phase I (GLO Contract No. 12-406-000-6453-DRS-210068).
Executive Office: A. Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI-61330 Requesting permission from The Edinburg Pro-Life Committee to utilize the open forum area on courthouse grounds for a Prayer Rally on Saturday, September 30, 2017 from 9am to 12pm C. AI-61410 Approval to accept settlement check from Texas Municipal League (TML) in the amount of $3,545.00 to settle total loss auto accident claim with County vehicle. (Precinct 3)
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. AI-61336 Potential Litigation related to possible causes of action against drug manufacturers and/or distributors of opioids D. AI-61411 Claim of Frontier Communications of Texas 20. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-61337 Potential Litigation related to possible causes of action against drug manufacturers and/or distributors of opioids D. AI-61412 Claim of Frontier Communications of Texas
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-61337 Potential Litigation related to possible causes of action against drug manufacturers and/or distributors of opioids D. AI-61412 Claim of Frontier Communications of Texas
Health & Human Services Department: A. AI-61409 Requesting approval of Amendment to Memorandum of Agreement between the University of Texas Health Science Center at Houston and the County of Hidalgo. B. AI-61339 Health Department: Approval of alarm permit application from the City of Pharr Police Department with authority for Executive Officer or authorized official to sign. C. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures D. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Elections Administration: A. Discussion, consideration and action but not limited to Election updates. B. AI-61297 1. Approval of 2017 certification of revenues by the County Auditor, for 2016 Chapter 19 funds. 2. Approval of 2017 appropriation of funds for Chapter 19 funds (1283) in the amount of $19,189.75.
Auditor's Office: A. AI-61429 1. Approval of 2017 Certification of New Sources of Revenues 2. Presentation of 2018 Statement of Estimated Available Resources B. AI-61370 Discussion, consideration, and approval for the County Auditor's Office to conduct an audit of the Chapter 59 Asset Forfeiture Report prepared by the Hidalgo County District Attorney's Office for fiscal year 2017 pursuant to the Chapter 59 Asset Forfeiture Report requirements.
Precinct #2 - Comm. Cantu: A. AI-61418 Receipt, review, and approval of closing documents for Parcel 2 (Part 1 and 2) for Pct 2 Las Milpas Bridge Replacement Project with authority for the Co Judge and or Executive Officer to sign closing documents. B. AI-61452 Requesting approval of an amended and restated Interlocal Cooperation Agreement (ICA) between the County of Hidalgo and the Hidalgo County Housing Authority, concerning the lease of property commonly known as the Palmer Pavilion. C. AI-61454 1. Requesting approval to submit a conditional use permit application to the City of McAllen for the Pct 2 Palmer Pavilion Renovation Project, with authority for the County Judge to sign application documents. 2. Requesting approval of payment for the conditional use permit application fee in the amount of $500.00 to the City of McAllen with authority for the County Treasurer to issue check after review, audit, and processing procedures have been completed by the County Auditor. D. AI-61416 Receipt, review, and approval of closing documents for Parcel 1 (Part 1 and 2) for Pct 2 Las Milpas Bridge Replacement Project with authority for the Co Judge and or Executive Officer to sign closing documents
Precinct #4 - Comm. Palacios: A. AI-61440 Requesting approval of Second Amendment to Interlocal Cooperation Agreement between Hidalgo County and Edinburg Consolidated Independent School District (Brewster Park) extending completion date to August 31, 2018.
Budget & Management: A. AI-61446 Discussion, consideration and approval to set FY 2018 Health Insurance Plan Premiums. B. AI-61353 Discussion, consideration and action on the recommendation by the grievance committee regarding the proposed 2018 salaries for the four (4) aggrieved Justices of the Peace as per Section 152.016 of the Texas Local Government Code. C. AI-61196 Edward Byrne Memorial Grant (JAG): 1. Authorization and approval to apply for the FY2017 Edward Byrne Memorial - Justice Assistance Grant (JAG) Program with the U.S. Department of Justice 2. Public Hearing on the FY2017 Edward Byrne Memorial - Justice Assistance Grant Application/Strategies/Narrative 3. Discussion, consideration, review and approval of the program Application/Strategies/Narrative for the grant. 4. Authorization for the County Judge to sign the required documentation. D. AI-61193 1. Discussion, consideration, and approval of MVEC (Magic Valley Electric Cooperative) Agreement for the the installation of 4 streetlights in Huisache Acres #9 located in Precinct #1. 2. Discussion, consideration, and approval of MVEC (Magic Valley Electric Cooperative) Agreement for the the installation of 5 streetlights in Sioux Estates #2 located in Precinct #1. 3. Discussion, consideration, and approval of MVEC (Magic Valley Electric Cooperative) Agreement for the the installation of 8 streetlights in Sahara Estates located in Precinct #4. 4. Discussion, consideration, and approval of AEP (American Electric Power) Contribution-In-Aid-of-Construction Agreement for Electric Distribution Services for the installation of 16 streetlights at Eduardo's #7 in Precinct #3. E. Budget Appropriations: 1. AI-61218 General Litigation (1100): A. Approval of certification of revenues by the Co. Auditor in relation to insurance settlement proceeds. B. Approval of 2017 appropriation of funds into General Litigation in the amount of $154,727.90. 2. AI-61381 General Litigation (1100): A. Approval of certification of revenues by the Co. Auditor in relation to insurance settlement proceeds. B. Approval of 2017 appropriation of funds into General Litigation in the amount of $ 30,827.10
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-61327 Presentation of bids received for the purpose of award to the responsible vendor submitting the lowest & best bid [meeting all specifications and/or requirements] and approval of contract document for project titled: "Purchase of Concrete Mix & Delivery Services-Hidalgo County" through RFB No.: 2017-156-07-12-SMA B. Pct. 3 1. AI-61439 Acceptance and approval to execute the final form of a Professional Surveying Agreement with R.O.W. Surveying Services, LLC for "Road and Bridge, C.I.P., and Other Projects in General (On An As Needed Basis) for Pct 3,"as approved for negotiations on CC 08/08/17. C. Pct. 4 1. AI-61385 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service so as to document [for the selected/ranked the #1 firm B2Z under R-AI #61282 approved by CC on 08/22/17]; b. Acceptance and approval of a professional services agreement #C-17-243-09-05 with B2Z Engineering, LLC for [On Call] "engineering services" of: “Road and Bridge, C.I.P. and Other Projects in General” located within Hidalgo County Precinct No. 4. D. IT Department: 1. AI-61431 Acceptance and approval to a Professional Services Agreement [Sole Source Declaration-CC-7/25/17] and as required by Tyler Technologies, Inc.to DBADevelopment (ODY-244-380) in the amount of $3,480.00 E. Health & Human Services Dept. 1. AI-61320 Presentation of bids received for the purpose of award to the responsible vendor ADAPCO, LLC submitting the lowest & best bid [meeting all specifications and/or requirements] and approval of contract document for project titled: "Purchase of Mosquito Control Chemicals-Hidalgo County Health & Human Services" through RFB No.: 2017-159-08-02-SMA F. Facilities Management: 1. AI-61205 Presentation of the vendor submitting the best and lowest bid, McLemore Building Maintenance for award and approval of contract [while meeting specifications and/or requirements] for Hidalgo County-“Custodial Services for Hidalgo County Owned Building New Administration Building-Corner of S. 281 & Canton Rd. in Edinburg, TX” under Request for Bids (RFB) No.: 2017-061-07-05-YSS subject to compliance with HB 23 and/or HB1295 when and/or applicable with the term dates: October 17, 2017 to October 16, 2018. G. Budget & Management 1. AI-61285 A. Presentation of scoring grid below (for the purposes of ranking by CC as qualified to continue process) of the responses received and evaluated in connection with RFP No. 2017-199-08-09-YSS Wellness Program Services, in order to proceed forward with the negotiation portion of the procurement process; AETNA Personalized Prevention Evaluator 1 36 94 Evaluator 2 29 98 Evaluator 3 11 95 Average Score 25.3 95.6 CC Rank B. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked proposer of _______________________ for: Wellness Program Services. H. Co. Wide 1. AI-61069 Presentation of the responsible vendor, Stericycle, Inc., submitting the lowest and best bid and [meeting all specifications and/or requirements-as detailed in the supporting documentation contained herein] for the purpose of award and approval of contract for RFB No.: 2017-157-07-19-FAZ.: "Bio-Hazardous Waste Disposal Services and/or Medical Waste" for Hidalgo County.
18. Open Forum 24. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 61448 Presentation and acceptance of Independent Audit Report for the year ending December 31, 2016. 6. 61443 First Public Hearing on 2017 Proposed Tax Rate of $0.0951 per $100.00 valuation. 7. 61434 Discussion on Hidalgo County Drainage District No.1 projects, maintenance and operations: A.) Pct. 1 & Pct. 2 Cesar Chavez Drain Phase II B.) Pct. 1 Chaparral Drainage Improvements C.) TFMA 2017 Fall Technical Summit 8. 61405 A.) Requesting approval of closing documents for Parcel 14 as it relates to Cesar Chavez Drain Ph II project and authority for the Chairman of the Board to execute documents. B.) Requesting approval of closing documents for Parcel 24 as it relates to Cesar Chavez Drain Ph II project and authority for the Chairman of the Board to execute documents, pending final legal review. 9. 61413 General Fund Budget: 006- M&O A. Request approval to issue payment on award of special commissioners pertaining to condemnation proceedings for Cause No. CCD-0362-H; Parcel No. 7-Pct.2-Fee Simple Right of Way. B. Approval to issue payment on three (3) Special Commissioners fees related to Cause No. CCD-0362-H as noted on Item A above. 10. 61420 2013 Bonds Budget: 365-Rural Drainage Development Pct.1 A. Application for Payment No. 2 in the amount of $50,627.70 from Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-17-015-04-18 Pct.1 Mile 13 1/2 N. Rd. and FM 1015 Area Drainage Improvement Phase 2&3. Project Engineer: Urban Infrastructure Group, Inc. PO#632014 Budget: 365-Rural Drainage Development Pct.2 B. Application for Payment No. 1 in the amount of $106,891.20 from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-17-023-05-30 Pct.2 Plena Vista Subdivision, Unit 2 Street & Drainage Improvements. Project Engineer: Cruz-Hogan Consultants, Inc. PO#632131 11. 61414 Requesting approval to utilize "Commercial Charge Card Services" (Procurement and Travel) through the District's membership with Texas Procurement and Support Services (TPASS) awarded vendor "Citibank" Contract No. 946-M2. 12. 61204 Requesting authority to advertise and approval of Request for Bids packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 -"Lubricants, Anti-freeze, and Related Products" (RFB# HCDD1-17-047-09-27), including the re-advertisement of the Request for Bids in the event bids are rejected or no bids are received & products are still needed. 13. 61354 A. Request approval to create one (1) Hydrology & Hydraulics Water Engineer I from the Maintenance & Operations Budget and set Salary at $45,923.00. B. Request approval of Revised Salary Schedule and Budget Amendment to fund new position through the end of 2017 in the amount of $18,244.97 14. 61355 A. Request approval to create one (1) District Projects Coordinator from the Maintenance & Operations Budget and set Salary at $54,904.00. B. Request approval of Revised Salary Schedule and Budget Amendment to fund new position through the end of 2017 in the amount of $21,502.92 15. 61453 Requesting approval of Budget Amendment to transfer out $800,000 from District's General Fund (110) to Capital Projects fund (130) for the purchase of ROW and expansion of the Cesar Chavez Phase II Ditch. This project is in conjunction with the City of Alamo through the Inter-local Cooperation Agreement that was approved by Board of Directors on October 25, 2016. 16. 61455 Discussion of Hidalgo County Drainage District No. 1 upcoming budget for 2018. 17. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 18. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 19. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 20. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 21. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 61474 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. Presentation of Fund Information Report 3. 2017 Intradepartmental transfers: A. 61422 2017 - Pct 2 Parks (1100) B. 61423 2017 - Pct 2 CRC San Juan (1100) C. 61433 2017 - Pct 2 Rd Maint (1200) D. 61459 2017 - Emergency Management (1100) E. 61456 2017 - D.A. CJD VAP (1281) F. 61444 2017 - General Litigation (1100) G. 61406 2017 - Nuisance Abatement Division (1100) H. 61404 2017 - Texas A&M AgriLife Extension Service (1100) I. 61386 2017 - County Auditor's Office (1100) J. 61391 2017 - Safety Division (1100) K. 61394 2017 - Treasurer's Office (1100) L. 61402 2017 - Pct 1 Parks (1100) M. 61399 2017 - Pct 1 Sanitation (1100) N. 61382 2017 - Pct 1 Adm (1200) O. 61349 2017 - Pct 1 R&B (1200) P. 61430 2017 - Health & Human Services Dept. / PHHS (1293) Q. 61403 2017 - Health & Human Services (1100) R. 61417 2017 - TX Healthy Communities (1293) S. 61377 2017 - TX Healthy Communities (1293) T. 61378 2017 - Facilities Management (1100) U. 61342 2017 - Tax Office (1100) V. 61347 2017 - CRIM DA/ Autopsies (1100) W. 61356 2017 - I. T. Department (1100) X. 61359 2017 - J.P. Pct. 3, Pl. 1 (1100) Y. 61360 2017 - CCL8 (1100) Z. 61367 2017 - 93rd DC (1100) AA. 61340 2017 - Pct 3 Rd. Maint. (1200) 4. 2017 Interdepartmental transfers: A. 61461 Pct 2 Parks (1100): Approval of 2017 interdepartmental transfer from Pct 2 Sanitation to Pct 2 Parks in the amount of $2,200.00. to fund pool repairs. B. 61432 Fire Marshal (1100): Approval of 2017 interdepartmental transfer between various programs under the Fire Marshal to fund anticipated fire call invoices in the amount of $284,950.00 C. 61419 Approval of 2017 interdepartmental transfer within Health Benefits (F2201) from program 010 to program 009 in the total amount of $50,000. D. 61442 Executive Office (1100): Requesting approval of interdepartmental transfer from Mental Health Trials (125-017) to Executive Office (125-001) in the amount of $15,000.00 to fund annual monitoring cost of GPS units for county vehicles E. 61428 Environmental Compliance (1100): Requesting approval of interdepartmental transfer from Mental Health Trials (125-017) to Environmental Compliance (125-036) in the amount of $ 200.00 for travel expenditures 5. Planning Department: A. 61400 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Executive Office: A. 61371 Approval of Right of Way Permits: 1). North Alamo Water Supply Corporation: a). Esmeralda Silva; Weslaco, TX; Proposing a bore 2" PVC casing for a 3/4" waterline, from the centerline of Mile 10N go South 860 feet. Will bore Mile 6 1/2 from East to West. 7. Tax Refunds: A. 61344 Account Number Payer Amount T2100.00.237.0006.05 National Tax Search LLC $11,413.01 8. Membership Dues/Certifications: A. 61376 Auditor's Office: Requesting approval to pay the 2017 - 2018 AICPA membership dues in the amount of $265.00 for Raymundo Eufracio, CPA, Hidalgo County Auditor, with authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor. B. 61397 Safety Division: Requesting approval to pay Society for Human Resource Management, SHRM, membership dues in the amount of $179.00 if paid on or before 9/15/17 or $199.00 if paid after 9/15/17 (Req. 349186 pending approval for intradepartmental transfer AI# 61391) for Rene Parrao with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor. 9. Budget & Management: A. 61463 Report and approval of emergency transfers for the period of August 1, 2017 through August 31, 2017. B. 61175 1. Approval of reimbursement in the amount of $5,446.12 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 08/12/17 to 08/25/17. 08/12-18/17 $3,838.27 08/19-25/17 $1,607.85 TOTAL $5,446.12 2. Approval of wire transfer to cover claims paid. C. 61174 1. Approval of reimbursement in the amount of $625,015.02 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 08/10/17 to 08/23/17. 08/10-16/17 $402,546.00 08/17-23/17 $222,469.02 TOTAL $625,015.02 2. Approval of wire transfer to cover claims paid. D. Interfund transfers: 1. 61445 A. Certification of revenues for interest earned in 2017 for Certificates of Obligation, Series 2006 (Fund 1436). B. Approval of 2017 interfund transfer in the amount of $215,437.60 from Certificates of Obligation, Series 2006 (Fund 1436) to Refunding Bonds, Series 2014C (Fund 1446) to close out retired debt service fund 1436. C. Approval of 2017 interfund transfer in the amount of $5,669.16 from Refunding Bonds, Series 2007 (Fund 1438) to Refunding Bonds, Series 2015C (Fund 1449) to close out retired debt service fund 1438. 10. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). B. 61458 Approval of Application for Payment No. 5 in the amount of $83,615.20 for the Pct 2 Yuma Avenue Extension project submitted by contractor, Texas Cordia Construction, LLC through Contract C-16-281-11-15 and as reviewed by project inspector, Eugene Palacios, P.E. C. 61366 Acceptance and approval of payment for Invoice #00003139 in the amount of $35,098.00 as submitted by project engineer, Halff Associates Inc., for engineering services provided under Contract C-16-188-05-10 through (WA#3), for Pct 4 Milo Ponce Park. D. 61368 Acceptance and approval of payment for Invoice #00001902 in the amount of $8,005.00 as submitted by project engineer, Halff Associates Inc., for engineering services provided under Contract C-16-188-05-10 through (WA#3), for Pct 4 Milo Ponce Park. E. 61373 Acceptance and approval of payment Application#3 in the amount of $22,512.73 as submitted by project engineer, Halff Associates Inc. , for engineering services provided under Contract C-16-321-10-04, Pct. 4 Building Renovations "M" Road Building. F. 61380 Requesting approval for Hidalgo County Auditor to process and issue check(s) in the amount of $1,600.00 prior to services being rendered pursuant to Architectural Barriers Administrative Rules 68.80(g) to Mr. Anthony Covacevich- Registered Accessibility Specialist-designated by Texas Department of Licensing and Regulation in order to permit the processing of: the Project Filing-Plan Review and Inspection for the "Pct 4 10th Street Project" for compliance with ABA rule 68.50(a)(c). G. 61450 Acceptance and approval of Payment Application No. 2 in the amount of $136,687.50 for the Recovery and Motor Pool Improvements project for Pct. 4 submitted by contractor, Synergy Builders of Texas, LLC through Contract C-17-067-03-21 and as reviewed by project engineer, Halff Associates Inc. H. 61361 Approval of the following items for RG Enterprises, LLC, dba, G & G Contractors for the Pct. 4 Concrete Walking Trail at San Carlos & Sunflower Parks Projects, as submitted and recommended by project engineer, Emigdio Salinas, PE for contract # C-16-226-06-20 including, but not limited to: 1. Acceptance of Certificate of Completion, reflecting the date of June 10, 2017; 2. Application for Final Payment in the amount of $46,228.47; 3. Application for Release of Retainage in the the amount of $10,367.08. I. 61363 Approval to exercise the County's option to extend for a one (1) year term under contract #E-17-211-09-12 with GBB Rentals, LTD, for Lease of Office Space in the City of Donna for WIC Program, under the same rates, terms & conditions. J. 61364 Approval to exercise the County's option to extend for a one (1) year term under contract #E-17-213-09-12 with GBB Rentals, LTD, for Lease of Office Space in the City of Alamo for WIC Program, under the same rates, terms & conditions. K. 61408 Action to ratify a 36 month capital lease agreement with G.E. Capital Information Technology Solutions, dba, Ricoh USA, through State of Texas DIR Contract # TSO-3041 for 1 copier to be located in location 509 E. Earling Road, San Juan, Texas 78589 through PO # 760065 erroneously approved prior to this items CC action and/or approval. L. 61348 Acceptance and approval of Invoice #March 17-9 for $51,268.00 and Invoice #July 17-4 for $14,648.00 as submitted by LeFevre Engineering & Management Consulting, LLC. for engineering services provided under Contract# C-15-320-10-13 through (WA# 1) for Pct. 1 Goolie Road Improvements Project. M. 61358 Pct. 1 requesting acceptance and approval of Invoice# 1156 in the amount of $7,754.72 as submitted by Jimenez Engineering Solutions, dba, I.C.E. for the provision of professional engineering services to Contract # C-16-257-09-13. N. 61299 Constable Pct.2 As requested by HC Auditor's Office so as to process invoices from RICOH USA, INC. [under DIR contract approved under #AI-43178/4-08-14] action to clarify the pricing as follows: $127.84 monthly equipment, B/W impressions @ $10.35 monthly service for a total amount of $138.19/Month. O. 61345 Requesting acceptance and approval of payment for the following invoices as submitted by LeFevre Engineering & Management Consulting, LLC. for the provision of engineering services for FEMA Road & Drainage Improvement Projects. Project Name Invoice date Invoice # Amount Yvette Circle - WA# 3 PO# 752504 7/7/17 July 17-14 $2,225.00 Mile 2 1/2 E. - WA# 3 PO# 750113 7/7/17 July 17-7 $4,780.00 Mile 13 1/2 - WA# 1 PO# 752470 7/7/17 July 17-15 $3,250.00 Mile 8 N. - WA# 1 PO# 750353 7/7/17 July 17-5 $3,295.00 Mile 2 E. - WA# 2 PO# 750112 7/7/17 July 17-6 $3,295.00 Mile 11 - WA# 2 PO# 752758 7/7/17 July 17-16 $2,250.00 Mile 4 N. - WA# 4 PO# 750114 7/7/17 July 17-8 $3,250.00
61343 Constable Precinct 2: Requesting approval of 2017 membership dues with the South Texas Justice of The Peace and Constables Association, Inc. (STJPCA) for five (5) employees in the amount of $150.00, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
61352 Pct. 2 Req#349066 Requesting authority to enter into a (12) month subscription for Online Drone Mapping Software Services with Inflatics, Inc. dba Drone Deploy and authority to execute required agreement for Pct.2 through the following requisition#349066 in the amount of $2,999.00/for (1) year. Subject to compliance with HB 1295 Form.
County Judge's Office: A. AI-61435 Consideration and approval of a Proclamation designating September as National Pediatric Cancer Awareness Month. B. AI-61465 1. Discussion and approval of the Certification of Formation for the Hidalgo County Regional Foreign Trade Zone. 2. Discussion and approval of the Bylaws for the Hidalgo County Regional Foreign Trade Zone.
District Attorney's Office: A. AI-61449 District Attorney's Office -Victim Assistance Program (VAP) Grant (1281): Approval to submit a VAP Grant # 2924301 budget adjustment to the Office of the Governor (OOG). B. AI-60867 DA-Victim Coordinator and Liaison Grant (VCLG) (1281): Approval and authorization for County Judge to sign the Inventory Report Form.
Constable Pct. #3: A. AI-61383 Constable Pct. 3 - Rifle Resistant Body Armor Grant Program (1284) 1. Authorization and approval to apply for the Rifle Resistant Body Armor Grant Program with the Office of the Governor's Criminal Justice Division (CJD) through e-grants. 2. Authorization for County Judge, as authorized official, to sign forms and related documents through e-grants.
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. AI-61441 County Judge (1100) & Public Affairs (1100): Approval of the following personnel actions, effective next full pay period of 9/18/2017: Action Dept./Program Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Delete 110-006 0028 Executive Assistant III $59,727.00 $0.00 Create 110-077 0005 Clerk IV $0.00 $30,787.00 Create 110-077 0006 Administrative Assistant II $0.00 $28,940.00 C. AI-61451 Pct. 2 Parks (1100): Approval to correct the hourly rate of one (1) Part-Time Temporary Attendant position, slot# 122-008-T051 from $12.00 to $14.00 per hour.
Urban County: A. AI-61082 1. Hold a Public Hearing to consider public comments for Hidalgo County Precinct No. 2's proposed budget and program amendment for fiscal years 28 & 29 (2015 & 2016). 2. Requesting approval of a budget and program amendment for Hidalgo County Precinct No. 2 fiscal years 28 & 29 (2015 & 2016). The amendment will delete the Rehab: Single – Unit Residential (FY 2015), the Street Improvements projects (FY 2016) and increase the Other Public Facilities and Improvements San Juan Youth Center line item. B. AI-61213 Public Hearing of the draft Regional Assessment of Fair Housing Plan C. AI-61379 Urban County Program (UCP), on behalf of Precinct No. 3 is requesting consideration and action to award and enter into a construction contract with Saenz Brothers Construction in the amount of $952,250.00 for the Texas General Land Office Round 3, - Peñitas Drain Phase I (GLO Contract No. 12-406-000-6453-DRS-210068).
Executive Office: A. Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI-61330 Requesting permission from The Edinburg Pro-Life Committee to utilize the open forum area on courthouse grounds for a Prayer Rally on Saturday, September 30, 2017 from 9am to 12pm C. AI-61410 Approval to accept settlement check from Texas Municipal League (TML) in the amount of $3,545.00 to settle total loss auto accident claim with County vehicle. (Precinct 3)
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. AI-61336 Potential Litigation related to possible causes of action against drug manufacturers and/or distributors of opioids D. AI-61411 Claim of Frontier Communications of Texas 20. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-61337 Potential Litigation related to possible causes of action against drug manufacturers and/or distributors of opioids D. AI-61412 Claim of Frontier Communications of Texas
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-61337 Potential Litigation related to possible causes of action against drug manufacturers and/or distributors of opioids D. AI-61412 Claim of Frontier Communications of Texas
Health & Human Services Department: A. AI-61409 Requesting approval of Amendment to Memorandum of Agreement between the University of Texas Health Science Center at Houston and the County of Hidalgo. B. AI-61339 Health Department: Approval of alarm permit application from the City of Pharr Police Department with authority for Executive Officer or authorized official to sign. C. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures D. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Elections Administration: A. Discussion, consideration and action but not limited to Election updates. B. AI-61297 1. Approval of 2017 certification of revenues by the County Auditor, for 2016 Chapter 19 funds. 2. Approval of 2017 appropriation of funds for Chapter 19 funds (1283) in the amount of $19,189.75.
Auditor's Office: A. AI-61429 1. Approval of 2017 Certification of New Sources of Revenues 2. Presentation of 2018 Statement of Estimated Available Resources B. AI-61370 Discussion, consideration, and approval for the County Auditor's Office to conduct an audit of the Chapter 59 Asset Forfeiture Report prepared by the Hidalgo County District Attorney's Office for fiscal year 2017 pursuant to the Chapter 59 Asset Forfeiture Report requirements.
Precinct #2 - Comm. Cantu: A. AI-61418 Receipt, review, and approval of closing documents for Parcel 2 (Part 1 and 2) for Pct 2 Las Milpas Bridge Replacement Project with authority for the Co Judge and or Executive Officer to sign closing documents. B. AI-61452 Requesting approval of an amended and restated Interlocal Cooperation Agreement (ICA) between the County of Hidalgo and the Hidalgo County Housing Authority, concerning the lease of property commonly known as the Palmer Pavilion. C. AI-61454 1. Requesting approval to submit a conditional use permit application to the City of McAllen for the Pct 2 Palmer Pavilion Renovation Project, with authority for the County Judge to sign application documents. 2. Requesting approval of payment for the conditional use permit application fee in the amount of $500.00 to the City of McAllen with authority for the County Treasurer to issue check after review, audit, and processing procedures have been completed by the County Auditor. D. AI-61416 Receipt, review, and approval of closing documents for Parcel 1 (Part 1 and 2) for Pct 2 Las Milpas Bridge Replacement Project with authority for the Co Judge and or Executive Officer to sign closing documents
Precinct #4 - Comm. Palacios: A. AI-61440 Requesting approval of Second Amendment to Interlocal Cooperation Agreement between Hidalgo County and Edinburg Consolidated Independent School District (Brewster Park) extending completion date to August 31, 2018.
Budget & Management: A. AI-61446 Discussion, consideration and approval to set FY 2018 Health Insurance Plan Premiums. B. AI-61353 Discussion, consideration and action on the recommendation by the grievance committee regarding the proposed 2018 salaries for the four (4) aggrieved Justices of the Peace as per Section 152.016 of the Texas Local Government Code. C. AI-61196 Edward Byrne Memorial Grant (JAG): 1. Authorization and approval to apply for the FY2017 Edward Byrne Memorial - Justice Assistance Grant (JAG) Program with the U.S. Department of Justice 2. Public Hearing on the FY2017 Edward Byrne Memorial - Justice Assistance Grant Application/Strategies/Narrative 3. Discussion, consideration, review and approval of the program Application/Strategies/Narrative for the grant. 4. Authorization for the County Judge to sign the required documentation. D. AI-61193 1. Discussion, consideration, and approval of MVEC (Magic Valley Electric Cooperative) Agreement for the the installation of 4 streetlights in Huisache Acres #9 located in Precinct #1. 2. Discussion, consideration, and approval of MVEC (Magic Valley Electric Cooperative) Agreement for the the installation of 5 streetlights in Sioux Estates #2 located in Precinct #1. 3. Discussion, consideration, and approval of MVEC (Magic Valley Electric Cooperative) Agreement for the the installation of 8 streetlights in Sahara Estates located in Precinct #4. 4. Discussion, consideration, and approval of AEP (American Electric Power) Contribution-In-Aid-of-Construction Agreement for Electric Distribution Services for the installation of 16 streetlights at Eduardo's #7 in Precinct #3. E. Budget Appropriations: 1. AI-61218 General Litigation (1100): A. Approval of certification of revenues by the Co. Auditor in relation to insurance settlement proceeds. B. Approval of 2017 appropriation of funds into General Litigation in the amount of $154,727.90. 2. AI-61381 General Litigation (1100): A. Approval of certification of revenues by the Co. Auditor in relation to insurance settlement proceeds. B. Approval of 2017 appropriation of funds into General Litigation in the amount of $ 30,827.10
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-61327 Presentation of bids received for the purpose of award to the responsible vendor submitting the lowest & best bid [meeting all specifications and/or requirements] and approval of contract document for project titled: "Purchase of Concrete Mix & Delivery Services-Hidalgo County" through RFB No.: 2017-156-07-12-SMA B. Pct. 3 1. AI-61439 Acceptance and approval to execute the final form of a Professional Surveying Agreement with R.O.W. Surveying Services, LLC for "Road and Bridge, C.I.P., and Other Projects in General (On An As Needed Basis) for Pct 3,"as approved for negotiations on CC 08/08/17. C. Pct. 4 1. AI-61385 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service so as to document [for the selected/ranked the #1 firm B2Z under R-AI #61282 approved by CC on 08/22/17]; b. Acceptance and approval of a professional services agreement #C-17-243-09-05 with B2Z Engineering, LLC for [On Call] "engineering services" of: “Road and Bridge, C.I.P. and Other Projects in General” located within Hidalgo County Precinct No. 4. D. IT Department: 1. AI-61431 Acceptance and approval to a Professional Services Agreement [Sole Source Declaration-CC-7/25/17] and as required by Tyler Technologies, Inc.to DBADevelopment (ODY-244-380) in the amount of $3,480.00 E. Health & Human Services Dept. 1. AI-61320 Presentation of bids received for the purpose of award to the responsible vendor ADAPCO, LLC submitting the lowest & best bid [meeting all specifications and/or requirements] and approval of contract document for project titled: "Purchase of Mosquito Control Chemicals-Hidalgo County Health & Human Services" through RFB No.: 2017-159-08-02-SMA F. Facilities Management: 1. AI-61205 Presentation of the vendor submitting the best and lowest bid, McLemore Building Maintenance for award and approval of contract [while meeting specifications and/or requirements] for Hidalgo County-“Custodial Services for Hidalgo County Owned Building New Administration Building-Corner of S. 281 & Canton Rd. in Edinburg, TX” under Request for Bids (RFB) No.: 2017-061-07-05-YSS subject to compliance with HB 23 and/or HB1295 when and/or applicable with the term dates: October 17, 2017 to October 16, 2018. G. Budget & Management 1. AI-61285 A. Presentation of scoring grid below (for the purposes of ranking by CC as qualified to continue process) of the responses received and evaluated in connection with RFP No. 2017-199-08-09-YSS Wellness Program Services, in order to proceed forward with the negotiation portion of the procurement process; AETNA Personalized Prevention Evaluator 1 36 94 Evaluator 2 29 98 Evaluator 3 11 95 Average Score 25.3 95.6 CC Rank B. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked proposer of _______________________ for: Wellness Program Services. H. Co. Wide 1. AI-61069 Presentation of the responsible vendor, Stericycle, Inc., submitting the lowest and best bid and [meeting all specifications and/or requirements-as detailed in the supporting documentation contained herein] for the purpose of award and approval of contract for RFB No.: 2017-157-07-19-FAZ.: "Bio-Hazardous Waste Disposal Services and/or Medical Waste" for Hidalgo County.
18. Open Forum 24. Adjourn