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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
September 5, 2017
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   County Judge's Office:
 
A. 61435   Consideration and approval of a Proclamation designating September as National Pediatric Cancer Awareness Month.
 
B. 61465   1. Discussion and approval of the Certification of Formation for the Hidalgo County Regional Foreign Trade Zone.

2. Discussion and approval of the Bylaws for the Hidalgo County Regional Foreign Trade Zone.
 
6.   District Attorney's Office:
 
A. 61449   District Attorney's Office -Victim Assistance Program (VAP) Grant (1281):
Approval to submit a VAP Grant # 2924301 budget adjustment to the Office of the Governor (OOG).
 
B. 60867   DA-Victim Coordinator and Liaison Grant (VCLG) (1281):
Approval and authorization for County Judge to sign the Inventory Report Form.
 
7.   Constable Pct. #3:
 
A. 61383   Constable Pct. 3 - Rifle Resistant Body Armor Grant Program (1284)
1. Authorization and approval to apply for the Rifle Resistant Body Armor Grant Program with the Office of the Governor's Criminal Justice Division (CJD) through e-grants.
2. Authorization for County Judge, as authorized official, to sign forms and related documents through e-grants.
 
8.   Executive Office:
 
A.   Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
B. 61330   Requesting permission from The Edinburg Pro-Life Committee to utilize the open forum area on courthouse grounds for a Prayer Rally on Saturday, September 30, 2017 from 9am to 12pm
 
C. 61410   Approval to accept settlement check from Texas Municipal League (TML) in the amount of $3,545.00 to settle total loss auto accident claim with County vehicle. (Precinct 3)
 
9.   Human Resources:
 
A.   Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
 
B. 61441   County Judge (1100) & Public Affairs (1100):
Approval of the following personnel actions, effective next full pay period of 9/18/2017:
Action Dept./Program Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary
Delete 110-006 0028 Executive Assistant III $59,727.00 $0.00
Create 110-077 0005 Clerk IV $0.00 $30,787.00
Create 110-077 0006 Administrative Assistant II $0.00 $28,940.00
 
C. 61451   Pct. 2 Parks (1100):
Approval to correct the hourly rate of one (1) Part-Time Temporary Attendant position, slot# 122-008-T051 from $12.00 to $14.00 per hour.
 
10.   Urban County:
 
A. 61082  
1. Hold a Public Hearing to consider public comments for Hidalgo County Precinct No. 2's proposed budget and program amendment for fiscal years 28 & 29 (2015 & 2016).

2. Requesting approval of a budget and program amendment for Hidalgo County Precinct No. 2 fiscal years 28 & 29 (2015 & 2016). The amendment will delete the Rehab: Single – Unit Residential (FY 2015), the Street Improvements projects (FY 2016) and increase the Other Public Facilities and Improvements San Juan Youth Center line item.
 
B. 61213   Public Hearing of the draft Regional Assessment of Fair Housing Plan
 
C. 61379  
Urban County Program (UCP), on behalf of Precinct No. 3 is requesting consideration and action to award and enter into a construction contract with Saenz Brothers Construction in the amount of $952,250.00 for the Texas General Land Office Round 3, - Peñitas Drain Phase I (GLO Contract No. 12-406-000-6453-DRS-210068).
 
11.   Health & Human Services Department:
 
A. 61409   Requesting approval of Amendment to Memorandum of Agreement between the University of Texas Health Science Center at Houston and the County of Hidalgo.
 
B. 61339   Health Department:
Approval of alarm permit application from the City of Pharr Police Department with authority for Executive Officer or authorized official to sign.
 
C.   Health Care Funding District:
 
1.   Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
 
D.   Indigent Health Care Program:
 
1.  
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
 
12.   Elections Administration:
 
A.   Discussion, consideration and action but not limited to Election updates.
 
B. 61297   1. Approval of 2017 certification of revenues by the County Auditor, for 2016 Chapter 19 funds.
2. Approval of 2017 appropriation of funds for Chapter 19 funds (1283) in the amount of $19,189.75.
 
13.   Auditor's Office:
 
A. 61429   1. Approval of 2017 Certification of New Sources of Revenues
2. Presentation of 2018 Statement of Estimated Available Resources
 
B. 61370   Discussion, consideration, and approval for the County Auditor's Office to conduct an audit of the Chapter 59 Asset Forfeiture Report prepared by the Hidalgo County District Attorney's Office for fiscal year 2017 pursuant to the Chapter 59 Asset Forfeiture Report requirements.
 
14.   Precinct #2 - Comm. Cantu:
 
A. 61418   Receipt, review, and approval of closing documents for Parcel 2 (Part 1 and 2) for Pct 2 Las Milpas Bridge Replacement Project with authority for the Co Judge and or Executive Officer to sign closing documents.
 
B. 61452   Requesting approval of an amended and restated Interlocal Cooperation Agreement (ICA) between the County of Hidalgo and the Hidalgo County Housing Authority, concerning the lease of property commonly known as the Palmer Pavilion.
 
C. 61454   1. Requesting approval to submit a conditional use permit application to the City of McAllen for the Pct 2 Palmer Pavilion Renovation Project, with authority for the County Judge to sign application documents.
2. Requesting approval of payment for the conditional use permit application fee in the amount of $500.00 to the City of McAllen with authority for the County Treasurer to issue check after review, audit, and processing procedures have been completed by the County Auditor.
 
D. 61416   Receipt, review, and approval of closing documents for Parcel 1 (Part 1 and 2) for Pct 2 Las Milpas Bridge Replacement Project with authority for the Co Judge and or Executive Officer to sign closing documents.
 
15.   Precinct #4 - Comm. Palacios:
 
A. 61440  
Requesting approval of Second Amendment to Interlocal Cooperation Agreement between Hidalgo County and Edinburg Consolidated Independent School District (Brewster Park) extending completion date to August 31, 2018.
 
16.   Budget & Management:
 
A. 61446   Discussion, consideration and approval to set FY 2018 Health Insurance Plan Premiums.
 
B. 61353   Discussion, consideration and action on the recommendation by the grievance committee regarding the proposed 2018 salaries for the four (4) aggrieved Justices of the Peace as per Section 152.016 of the Texas Local Government Code.
 
C. 61196   Edward Byrne Memorial Grant (JAG):
1. Authorization and approval to apply for the FY2017 Edward Byrne Memorial - Justice Assistance Grant (JAG) Program with the U.S. Department of Justice
2. Public Hearing on the FY2017 Edward Byrne Memorial - Justice Assistance Grant Application/Strategies/Narrative
3. Discussion, consideration, review and approval of the program Application/Strategies/Narrative for the grant.
4. Authorization for the County Judge to sign the required documentation.
 
D. 61193  
  1. Discussion, consideration, and approval of MVEC (Magic Valley Electric Cooperative) Agreement for the the installation of 4 streetlights in Huisache Acres #9 located in Precinct #1.
  2. Discussion, consideration, and approval of MVEC (Magic Valley Electric Cooperative) Agreement for the the installation of 5 streetlights in Sioux Estates #2 located in Precinct #1.
  3. Discussion, consideration, and approval of MVEC (Magic Valley Electric Cooperative) Agreement for the the installation of 8 streetlights in Sahara Estates located in Precinct #4.
  4. Discussion, consideration, and approval of AEP (American Electric Power) Contribution-In-Aid-of-Construction Agreement for Electric Distribution Services for the installation of 16 streetlights at Eduardo's #7 in Precinct #3.
  5. Discussion, consideration, and approval of AEP (American Electric Power) Contribution-In-Aid-of-Construction Agreement for Electric Distribution Services for the installation of 13 streetlights at Polmex in Precinct #3.
  6. Discussion, consideration and approval of an order authorizing the establishment of streetlights along county roads located in Plena Vista.
 
E.   Budget Appropriations:
 
1. 61218   General Litigation (1100):
A. Approval of certification of revenues by the Co. Auditor in relation to insurance settlement proceeds.
B. Approval of 2017 appropriation of funds into General Litigation in the amount of $154,727.90.
 
2. 61381   General Litigation (1100):
A. Approval of certification of revenues by the Co. Auditor in relation to insurance settlement proceeds.
B. Approval of 2017 appropriation of funds into General Litigation in the amount of $ 30,827.10
 
17.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 61327  
Presentation of bids received for the purpose of award to the responsible vendor submitting the lowest & best bid [meeting all specifications and/or requirements] and approval of contract document for project titled: "Purchase of Concrete Mix & Delivery Services-Hidalgo County" through RFB No.: 2017-156-07-12-SMA
 
B.   Pct. 3
 
1. 61439   Acceptance and approval to execute the final form of a Professional Surveying Agreement with R.O.W. Surveying Services, LLC for "Road and Bridge, C.I.P., and Other Projects in General (On An As Needed Basis) for Pct 3,"as approved for negotiations on CC 08/08/17.
 
C.   Pct. 4
 
1. 61385  
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service so as to document [for the selected/ranked the #1 firm B2Z under R-AI #61282 approved by CC on 08/22/17];

b. Acceptance and approval of a professional services agreement #C-17-243-09-05 with B2Z Engineering, LLC for [On Call] "engineering services" of: “Road and Bridge, C.I.P. and Other Projects in General” located within Hidalgo County Precinct No. 4.
 
D.   IT Department:
 
1. 61431   Acceptance and approval to a Professional Services Agreement [Sole Source Declaration-CC-7/25/17] and as required by Tyler Technologies, Inc.to DBA-Development (ODY-244-380) in the amount of $3,480.00
 
E.   Health & Human Services Dept.
 
1. 61320  
Presentation of bids received for the purpose of award to the responsible vendor ADAPCO, LLC submitting the lowest & best bid [meeting all specifications and/or requirements] and approval of contract document for project titled: "Purchase of Mosquito Control Chemicals-Hidalgo County Health & Human Services" through RFB No.: 2017-159-08-02-SMA
 
F.   Facilities Management:
 
1. 61205  
Presentation of the vendor submitting the best and lowest bid, McLemore Building Maintenance for award and approval of contract [while meeting specifications and/or requirements] for Hidalgo County-“Custodial Services for Hidalgo County Owned Building New Administration Building-Corner of S. 281 & Canton Rd. in Edinburg, TX” under Request for Bids (RFB) No.: 2017-061-07-05-YSS subject to compliance with HB 23 and/or HB1295 when and/or applicable with the term dates: October 17, 2017 to October 16, 2018.
 
G.   Budget & Management
 
1. 61285   A. Presentation of scoring grid below (for the purposes of ranking by CC as qualified to continue process) of the responses received and evaluated in connection with RFP No. 2017-199-08-09-YSS Wellness Program Services, in order to proceed forward with the negotiation portion of the procurement process;
AETNA Personalized
Prevention
Evaluator 1 36 94
Evaluator 2 29 98
Evaluator 3 11 95
Average Score 25.3 95.6
CC Rank

B. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked proposer of _______________________ for: Wellness Program Services.
 
H.   Co. Wide
 
1. 61069   Presentation of the responsible vendor, Stericycle, Inc., submitting the lowest and best bid and [meeting all specifications and/or requirements-as detailed in the supporting documentation contained herein] for the purpose of award and approval of contract for RFB No.: 2017-157-07-19-FAZ.: "Bio-Hazardous Waste Disposal Services and/or Medical Waste" for Hidalgo County.
 
18.   Open Forum
 
19.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Pending and/or potential litigation
 
C. 61336   Potential Litigation related to possible causes of action against drug manufacturers and/or distributors of opioids
 
D. 61411   Claim of Frontier Communications of Texas
 
20.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
21.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C. 61337   Potential Litigation related to possible causes of action against drug manufacturers and/or distributors of opioids
 
D. 61412   Claim of Frontier Communications of Texas
 
22.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
23.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
24.   Adjourn
 

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