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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
August 15, 2017
9:00 A.M.

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

Roll Call

Pledge of Allegiance

Prayer

Approval of Consent Agenda

County Judge's Office:

61125

1. Discussion and approval of the Certification of Formation for the Hidalgo County Regional Foreign Trade Zone.
2. Discussion and approval of the Bylaws for the Hidalgo County Regional Foreign Trade Zone.

District Attorney's Office:

61089

DA-Border Prosecution Unit Grant (BPU) (1281):

1. Approval to accept the Region 3-Border Prosecution Unit Grant in the amount of $419,434.57, effective 09/01/2017 through 08/31/2018.
2. Approval of certification of revenues as certified by the County Auditor for the FY 2017 Region 3-Border Prosecution Unit grant funds in the amount of $419,434.57.
3. Approval to appropriate the FY 2018 Region 3-Border Prosecution Unit grant funds.

Health & Human Services Department:

61092

Discussion and consideration and action on the following:
In accordance with the Hidalgo County Civil Service Commission rules, requesting approval of mileage reimbursements and the payout of “extra hours”, related to the “No Refusal Weekend” project, coordinated between the Hidalgo County District Attorney’s Office and Hidalgo County Sheriff’s Office during Labor Day Holiday Weekend, for the Health and Human Services Department staff, at a rate of time and a half, in addition to the employees regular work hours and/or leave taken.

Executive Office:

61140

Discussion and update of the Utility Assessment Report (UAR) conducted by ELS and PSI.

Adult Probation:

61135

April 2017
1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $2,990.00
2. Approval of appropriation of the DWI program income (GPI) in the amount of $2,990.00
May 2017
1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $2,012.00
2. Approval of appropriation of the DWI program income (GPI) in the amount of $2,012.00
June 2017
1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $2,420.00
2. Approval of appropriation of the DWI program income (GPI) in the amount of $2,420.00

10.

Elections Administration:

61128

Discussion, consideration and possible action including, but not limited to the November 7, 2017 polling site locations, hours of operation and estimated cost for early voting and election day

11.

Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).

Hidalgo County

61087

A. Review scoring/evaluation sheets of both nominated architectural firms of HDR and HOK for the purpose of ranking by CC so as to proceed to next step of the process-commence negotiations:

No. #1 ranked firm: ______________________________;

No. #2 ranked firm: ______________________________;

B. Authority to commence the negotiation process with the number one ranked firm of _______________________ by the following selected/designated parties [HCCC to list names] with the Purchasing Department as a facilitator for the purpose of a letter of engagement/contract with an architectural firm for the design and construction of a New Hidalgo County Courthouse.

Pct. 1

61035

Requesting approval to purchase (1) New John Deere 350G LC FT4 Excavator through the County's membership/participation with TASB-Buybpard Cooperative Purchasing Program's awarded vendor Doggett for Pct.1 (Contract#515-16 Exp. 11/30/19) in the amount of $299,900.00.

12.

Open Forum

13.

Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:

Real Estate Acquisition

Pending and/or potential litigation

61129

Cause No. 7:09-CV-23; United States of America v. 0.78 Acres of Land, More or Less, Situated in Hidalgo County, State of Texas; and Augusto O. Champion, III, et al.; In the United States District Court of the Southern District of Texas McAllen Division

14.

A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)

15.

Open Session:

Real Estate Acquisition and appropriation for same

Pending and/or potential litigation

61130

16.

Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed

17.

Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed

18.

Adjourn