1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. AI -60656 Requesting Approval of Right of Entry request from R.O.W. Surveying Services, L.L.C. and authorization for Drainage District General Manager to execute as it relates to surveys along Whalen Rd Property ID # 842215 6. AI -60814 Acceptance and approval of Supplemental agreement No. 4 to the Contract of S & B Infrastructure, LTD for professional engineering services related to the design and expansion of the Raymondville Drain Outfall System. This agreement request an extension of the termination date for one (1) year pursuant and as allowed under Article 8 of the contract. 7. AI -60813 Consider and approve a Resolution authorizing issuance, sale and delivery of Hidalgo County Drainage District No. 1 Unlimited tax Refunding Bonds, Series 2017; payable from the levy of a direct and continuing unlimited annual ad valorem tax pursuant to the provisions of Chapter 56, Texas Water Code; authorizing the refunding of certain outstanding obligations; authorizing the execution of a bond purchase contract; execution of an escrow and trust agreement, and making other provisions regarding such bonds and matters incident thereto. 8. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 9. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 10. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 11. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 12. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. AI-60872 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. Presentation of Fund Information Report B. AI-60694 Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports. C. AI-60797 Discussion, consideration and approval to process the City of Penitas 2015-2016 TIRZ payment, in the amount of $75,042.41 pursuant to the interlocal agreement between the City of Penitas, Hidalgo County, and Reinvestment Zone No. 1, City of Penitas. D. AI-60841 Discussion, consideration and approval to process the City of Edinburg 2016-2017 TIRZ payment in the amount of $63,322.72 pursuant to the interlocal agreement between the City of Edinburg, Hidalgo County, and Tax Increment Reinvestment Zone No. 4. E. AI-60842 Discussion, consideration and approval to process the City of Hidalgo 2016-2017 TIRZ payment in the amount of $253,358.30, pursuant to the interlocal agreement between the City of Hidalgo, Hidalgo County, and Tax Increment Reinvestment Zone No. 1. 3. 2017 Intradepartmental transfers: A. AI-60857 2017 - Pct 2 Sanitation (1100) B. AI-60855 2017 - Pct 2 Parks (1100) C. AI-60839 2017 - Auxiliary Court (1100) D. AI-60648 2017 - Pct 3 Sanitation (1100) E. AI-60581 2017-Elections (1283)/ 2015 Chapter 19 (1283) F. AI-60587 2017-Elections (1283)/2016 Chapter 19 (1283) G. AI-60590 2017 - Fire Marshal (1100) H. AI-60592 2017 - Facilities Management Co Wide ( 1100) I. AI-60643 2017 - JP Pct 4/PL 1 (1100) J. AI-60627 2017 - Health & Human Services Dept. / Medicaid Admin (1293) K. AI-60598 2017 - Health & Human Services Dept. / H.D. Adm (1293) L. AI-60665 2017 - Health & Human Services Dept. / IMM Div Local (1293) M. AI-60653 2017 - DA CCP59 (1223) N. AI-60668 2017 - D.A. CJD-BPU (1281) O. AI-60671 2017 - Criminal DA (1100) P. AI-60680 2017 - D.A. CJD-VAP (1281) Q. AI-60681 2017 - D.A. CJD-DVSP (1281) R. AI-60721 2017 - Pct 1 - Sanitation (1100) S. AI-60663 2017 - Pct. 1 Admin (1200) T. AI-60724 2017 - Pct. 1 Parks (1100) U. AI-60728 2017 - Pct 1 Rd Maint (1200) V. AI-60659 2017 - DBM/ Budget Div (1100) W. AI-60678 2017 - Justice Crt Tech (1242) X. AI-60683 2017 - 430th District Court (1100) Y. AI-60688 2017 - Human Services (1100) Z. AI-60690 2017 - Public Affairs (1100) AA. AI-60723 2017 - Sheriff (1100) BB. AI-60725 2017 - TX Healthy Communities (1293) CC. AI-60734 2017 - County Auditor's Office (1100) DD. AI-60742 2017 - Insurance (1100) EE. AI-60859 2017 - Planning Dept. (1100) FF. AI-60745 2017 - Planning Dept. (1100) GG. AI-60756 2017 - Executive Office (1100) HH. AI-60796 2017 - Constable Precinct 4 (1100) II. AI-60720 2017 - Constable Precinct 4 (1100) JJ. AI-60761 2017 - Constable Precinct 4 (1100) KK. AI-60762 2017 - CCL #4 (1100) LL. AI-60792 2017 - Pct 4 Parks (1100) MM. AI-60795 2017 - CO 2014/ Pct. 4 Sunflower Park (1345) NN. AI-60804 2017 - Pct. 4 Rd. Maint (1200) OO. AI-60769 2017 - County Judge (1100) PP. AI-60799 2017 - Emergency Mgmt (1100) QQ. AI-60810 2017 - County Clerk's (1237) RR. AI-60811 2017 - County Clerk's (1100) SS. AI-60831 2017 - Tax Office (1100) TT. AI-60832 2017 -WIC (1292) UU. AI-60559 2017 - Elections Department (1100) VV. AI-60327 2017 - HIDTA (1291) 4. 2017 Interdepartmental transfers: A. AI-60851 Pct 2 Rd Maint (1200): Approval of 2017 interdepartmental transfer from Pct 2 Sgt Trevino Rd Prj to Pct 2 Rd Maint in the amount of $61,000.00 to fund operating expenditures. B. AI-60854 Pct 2 Administration (1200): Approval of 2017 interdepartmental transfer from Pct 2 Sgt Trevino Rd Prj to Pct 2 Adm in the amount of $1,500.00 to fund purchase of equipment. C. AI-60853 Co. Wide Admin (1100): Approval of 2017 interdepartmental transfer from General Litigation (prgm 006) to Co Wide Adm (prgm 002) in the amount of $30,000. D. AI-60819 Nuisance Abatement Program (1100): Approval of 2017 interdepartmental transfer from Co. Wide Adm.-Contingency (002) to the Nuisance Abatement Program (039) to fund various expenditures. E. AI-60826 TXDOT-Pct 1 CR 229 BR-M17½ Rd. (1315): Approval of 2017 interdepartmental transfer from TXDOT Pct 1 M2W to TXDOT Pct 1 CR229 BR in the amount of $20,308.05 to fund TXDOT Change Order #7. F. AI-60784 Facilities Management (1100): Approval of 2017 interdepartmental transfer in the amount of $10,000.00 to fund a new county service facility. G. AI-60833 Pct. 4 Rd. Maintenance (1200): Approval of 2017 interdepartmental transfer from ICA McAllen-Russell (142) to Rd. Maint (program 007) in the amount of $92,800.00. H. AI-60860 Approval of 2017 interdepartmental transfer from Pct. 4 Restitution (program 125) to Doolittle Recovery (program 162) in the amount of $10,357.89. 5. Planning Department: A. AI-60765 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) B. AI-60746 1. Reimbursement of Financial Guarantee a. Luz & Tomas Subdivision- Pct.3 (Luz & Tomas De Leon) (Doffing Road & Mile 6 North Road) Reimbursement request: $1,500.00 for installation of 1 OSSF C. AI-60658 1. Reimbursement of Financial Guarantee a. L & D Rodriguez Subdivision- Pct.1 (Lorenzo & Diana Rodriguez) (Mile 6 West Road & Mile 10 North Road) Reimbursement request: $1,500.00 for installation of 1 OSSF 6. Monthly Fee Reports: A. AI-60702 District Attorney's Office Check Fraud Fees Monthly Report - June 2017 7. Executive Office: A. AI-60741 Approval of payment for invoice dated 7/13/2017 in the total amount of $1,885.89 as submitted by McGriff, Seibels & Williams of TX for adjustments to the 2017 County Wide Commercial Property Policy, as listed below, with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor. Description of Property Property Address Coverage Type Coverage Amount Endowment Center 107 N Sunflower Rd. Added Building $1,500,000 Endowment Center 107 N Sunflower Rd. Added Contents $ 92,962 Endowment Center - Cistern 107 N Sunflower Rd. Added Building $ 60,000 B. AI-60686 Approval of Right of Way Permits: 1). North Alamo Water Supply Corporation: a). Station 00+00 to Station 20+44: (Waterline) North Alamo Water Supply Corporation is proposing to install 2,044 lineal feet of 10-inch PVC C900 DR25 waterline lying 5.0 feet south of the existing north right-of-way line of said Owassa Road. The waterline is located in rural eastern Hidalgo County just 4.7 miles northeast of Pharr, Texas. b). Station 00+00: (Waterline Bore) North Alamo Water Supply Corporation is proposing to cross Owassa Road with 35.0 lineal feet of 10-inch waterline. The waterline is located in rural eastern Hidalgo County just 4.7 miles northeast of Pharr, Texas. The proposed waterline will be installed 700.0-feet west from the centerline of said Owassa Road and Cesar Chavez Road. In addition, the waterline will be 40-inches below natural ground and will be bored and encased with 30 lineal feet of 21-inch SDR26 PVC Casing to cross Owassa Road. c). Station 7+00: (Waterline Bore) North Alamo Water Supply Corporation is proposing to cross Cesar Chavez Road with 60.0 lineal feet of 10-inch waterline. The waterline is located in rural eastern Hidalgo County just 4.8 miles northeast of Pharr, Texas. The proposed waterline will be installed 15.0-feet north from the centerline of said Owassa Road and Cesar Chavez Road. In addition, the waterline will be 40-inches below natural ground and will be bored and encased with 52 lineal feet of 21-inch SDR26 PVC Casing to cross Cesar Chavez Road. d). Station 15+27: (Waterline Bore) North Alamo Water Supply Corporation is proposing to cross Gonzalez Street with 50.0 lineal feet of 10-inch waterline. The waterline is located in rural eastern Hidalgo County just 4.9 miles northeast of Pharr, Texas. The proposed waterline will be installed 24.0-feet north of from the centerline of said Owassa Road and Gonzalez Street. In addition, the waterline will be 40-inches below natural ground and will be bored and encased with 35 lineal feet of 21-inch SDR26 PVC Casing to cross Gonzalez Street. e). Station 30+00 to Station 33+85: (Waterline) North Alamo Water Supply Corporation is proposing to install 385 lineal feet of 10-inch PVC C900 DR25 waterline lying 5.0 feet south of the existing north right-of-way line of said Owassa Road. The waterline is located in rural eastern Hidalgo County just 5.0 miles northeast of Pharr, Texas. f). Station 35+90 to Station 46+22: (Waterline) North Alamo Water Supply Corporation is proposing to install 1032 lineal feet of 10-inch PVC C900 DR25 waterline lying 5.0 feet south of the existing north right-of-way line of said Owassa Road. The waterline is located in rural eastern Hidalgo County just 5.2 miles northeast of Pharr, Texas. g). Station 37+75: (Waterline Bore) North Alamo Water Supply Corporation is proposing to cross Cenizo Street with 50.0 lineal feet of 10-inch waterline. The waterline is located in rural eastern Hidalgo County just 5.2 miles northeast of Pharr, Texas. The proposed waterline will be installed 25.0-feet north from the centerline of said Cenizo Street and Owassa Road. In addition, the waterline will be 40-inches below natural ground and will be bored and encased with 30 lineal feet of 21-inch SDR26 PVC Casing to cross Cenizo Street. h). Station 41+57: (Waterline Bore) North Alamo Water Supply Corporation is proposing to cross El Sauz Street with 50.0 lineal feet of 10-inch waterline. The waterline is located in rural eastern Hidalgo County just 5.3 miles northeast of Pharr, Texas. The proposed waterline will be installed 25.0-feet north from the centerline of said Cenizo Street and Owassa Road. In addition, the waterline will be 40-inches below natural ground and will be bored and encased with 30 lineal feet of 21-inch SDR26 PVC Casing to cross El Sauz Street. i). Station 99+34 to Station 100+06: (Waterline) North Alamo Water Supply Corporation is proposing to install 72 lineal feet of 10-inch PVC C900 DR25 waterline lying 5.0 feet south of the existing north right-of-way line of said Owassa Road. The waterline is located in rural eastern Hidalgo County just 6.0 miles northeast of Pharr, Texas. j). Station 74+93: (Waterline Bore) North Alamo Water Supply Corporation is proposing to cross Tejano Drive with 50.0 lineal feet of 10-inch waterline. The waterline is located in rural eastern Hidalgo County just 5.7 miles northeast of Pharr, Texas. The proposed waterline will be installed 54.0-feet north from the centerline of said Tejano Drive and Owassa Road. In addition, the waterline will be 40-inches below natural ground and will be bored and encased with 40 lineal feet of 21-inch SDR26 PVC Casing to cross Tejano Drive. k). Station 85+75: (Waterline Bore) North Alamo Water Supply Corporation is proposing to cross Tower Road with 80.0 lineal feet of 10-inch waterline. The waterline is located in rural eastern Hidalgo County just 5.8 miles northeast of Pharr, Texas. The proposed waterline will be installed 73.5-feet north from the centerline of said Tower Road and Owassa Road. In addition, the waterline will be 40-inches below natural ground and will be bored and encased with 52 lineal feet of 18-inch x 3/8-inch Steel Casing to cross Tower Road. l). Station 104+00: (Waterline Bore) North Alamo Water Supply Corporation is proposing to cross El Ahijado Road with 50.0 lineal feet of 10-inch waterline. The waterline is located in rural eastern Hidalgo County just 6.1 miles northeast of Pharr, Texas. The proposed waterline will be installed 27.5-feet north from the centerline of said El Ahijado Road and Owassa Road. In addition, the waterline will be 40-inches below natural ground and will be bored and encased with 40 lineal feet of 21-inch SDR26 PVC Casing to cross El Ahijado Road. m). Station 113+21 to Station 115+72: (Waterline) North Alamo Water Supply Corporation is proposing to install 251 lineal feet of 10-inch PVC C900 DR25 waterline lying 5.0 feet south of the existing north right-of-way line of said Owassa Road. The waterline is located in rural eastern Hidalgo County just 6.3 miles northeast of Pharr, Texas. n). Station 132+44 to Station 135+54: (Waterline) North Alamo Water Supply Corporation is proposing to install 310 lineal feet of 10-inch PVC C900 DR25 waterline lying 5.0 feet south of the existing north right-of-way line of said Owassa Road. The waterline is located in rural eastern Hidalgo County just 6.6 miles northeast of Pharr, Texas. o). Station 116+43: (Waterline Bore) North Alamo Water Supply Corporation is proposing to cross Roman Circle with 95.0 lineal feet of 10-inch waterline. The waterline is located in rural eastern Hidalgo County just 6.3 miles northeast of Pharr, Texas. The proposed waterline will be installed 57.5-feet north from the centerline of said Roman Circle and Owassa Road. In addition, the waterline will be 40-inches below natural ground and will be bored and encased with 40 lineal feet of 21-inch SDR26 PVC Casing to cross Roman Circle. p). Station 138+22: (Waterline Bore) North Alamo Water Supply Corporation is proposing to cross Cherokee Drive with 135.0 lineal feet of 10-inch waterline. The waterline is located in rural eastern Hidalgo County just 6.7 miles northeast of Pharr, Texas. The proposed waterline will be installed 57.0 feet north from the centerline of said Cherokee Drive and Owassa Road. In addition, the waterline will be 40-inches below natural ground and will be bored and encased with 40 lineal feet of 21-inch SDR26 PVC Casing to cross Cherokee Drive. q). Station 148+59: (Waterline Bore) North Alamo Water Supply Corporation is proposing to cross Acacia Circle with 94.0 lineal feet of 10-inch waterline. The waterline is located in rural eastern Hidalgo County just 6.8 miles northeast of Pharr, Texas. The proposed waterline will be installed 62.7 feet north from the centerline of said Acacia Circle and Owassa Road. In addition, the waterline will be 40-inches below natural ground and will be bored and encased with 40 lineal feet of 21-inch SDR26 PVC Casing to cross Acacia Circle. r). Station 156+95: (Waterline Bore) North Alamo Water Supply Corporation is proposing to cross Anacua Drive with 94.0 lineal feet of 10-inch waterline. The waterline is located in rural eastern Hidalgo County just 6.9 miles northeast of Pharr, Texas. The proposed waterline will be installed 62.9 feet north from the centerline of said Anacua Drive and Owassa Road. In addition, the waterline will be 40-inches below natural ground and will be bored and encased with 40 lineal feet of 21-inch SDR26 PVC Casing to cross Acacia Circle. C. AI-60744 Approval of Right of Way Permits: 1). North Alamo Water Supply Corp: a). Weslaco, TX; Proposing a 4" waterline, from the centerline of FM 1015 go West 1,320 feet on South side. Will propose 4" go 2,300 on south side of Mile 14N the 5' row and 4" deep. b). Hortencia Mata Murillo; Mercedes, TX; Proposing a bore a 2 inch casing for a 3/4" waterline, from the centerline of La Mesa Circle go west 250 feet. Will bore on Lomita Dr. from north to south 4" deep. 8. Tax Refunds: A. AI-60664 Account Number Payer Amount T0941.08.000.0001.00 Corelogic $5,619.19 T2100.00.242.0014.06 Lone Star National Bank $7,655.84 9. Membership Dues/Certifications: A. AI-60660 District Attorney (1100): Requesting approval to pay 2017 membership dues for the Texas District & County Attorneys Association (TDCAA) for the following District Attorney's Office employees: Norma De La Rosa, Linda Marie Greenwood, Rosendo Reyes and Robert Vina III, in the amount of $225.00 (Requisition #345948), with authority for County Treasurer to issue check after review, audit and procedures are completed by County Auditor. B. AI-60693 Public Affairs: Requesting approval to pay 2017 membership dues for an Agency Membership to the Texas Association of Telecommunications Officers and Advisors (TATOA) for Jaclyn Trevino, in the amount of $150.00, (Req #345920) with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor. C. AI-60704 Tax Office: Requesting approval to pay 2016-2017 TAAO Membership dues in the amount of $90.00 (Req. 345321) for: Jose Edgar Jaramillo, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor. D. AI-60705 Tax Office: Requesting approval to pay 2017 TAAO Membership dues in the amount of $270.00 (Req. 346182) for: Jose Jaramillo, Pablo Villarreal Jr., Eva Mireles, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor. E. AI-60748 County Auditor: Requesting approval to pay membership dues to the Association of Certified Fraud Examiners (ACFE) for Maria Arcilia Duran, CPA, Director of Audit for the Hidalgo County Auditor's Office, in the total amount of $175.00 (Requisition #346519) with the authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor. F. AI-60549 HIDTA - Task Force: Requesting approval of requisition # 00345587, renewing the 2017-2018 Texas Narcotic Officers Association (TNOA) membership dues for the Hidalgo County Criminal District Attorney HIDTA Task Force in the total amount of $440.00, with authorization for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor's Office. 10. Headstart: A. AI-60753 Approval of Children's Applications for 2017-2018 B. AI-60754 Approval of Texas Department of Agriculture Meals and Snacks Monthly Report: May 2017 C. AI-60755 Approval of Special Services Monthly Report: May 2017 D. AI-60752 Approval of Monthly Program Financial Report: May 2017 11. Budget & Management: D. Interfund transfers: 1. AI-60692 Pct 1 Rd. Maint (1200): Approval of 2017 interfund transfer from Co Wide Adm - Contingency (1100) to Pct 1 Rd. Maint. (1200) in the amount of $6,701.00 for the purchase of supplies needed for the Boot Camp Trail. 2. AI-60828 Pct. 4 (1100): Approval of 2017 interfund transfer from Pct 4 Rd Maintenance, program 007 (1200), to Pct 4 CRC Sunflower, prgm 186 and Pct 4 Sanitation, prgm001 (1100), in the total amount of $17,211.25 12. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. AI-60848 Acceptance and approval of payment for invoice#17-6-000017 in the amount of $996.05, as submitted by project engineer, L&G Consulting Engineers Inc., for services provided under Contract C-16-305-10-04 (WA#1), for Pct 4 San Carlos CRC Landscaping, Irrigation & Retaining Wall project. B. AI-60850 Acceptance and approval of payment for Invoice#11326350 in the amount of $7,400.90, as submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-11-234-09-13 through (WA#2), for Pct 4 FM 1925 & N. Alamo Rd. Ext.project. C. AI-60844 Pct 4 Project Inovices- 1. Request approval for processing and payment of invoice 17-6-000004 submitted by L&G Consulting Engineers in the amount of $1,493.98 for San Carlos CRC Sunflower Park Concrete Walking Trail and Sunflower Park(PO# 746888). 2. Request approval for processing and payment of invoice 00002266 submitted by Halff Associates in the amount of $3,438.00 for J.R. "Milo" Ponce Memorial Park Improvements (PO# 759817). 3. Request approval for processing and payment of invoice 11326365 submitted by L&G Engineering in the amount of $7,862.50 for FM222 (Ware Road) Project WA#2 (PO# 736559). 4. Request approval for processing and payment of invoice 11326376 submitted by L&G Engineering in the amount of $3,900.00 for FM1925 WA#1 (P0# 739761). 5. Request approval for processing and payment of invoice 11326356 submitted by L&G Engineering in the amount of $77,853.90 for 10th Street Extension (P0# 700265). 6. Request approval for processing and payment of invoice 11326377 submitted by L&G Engineering in the amount of $5,260.00 for FM1925 WA#1 (P0# 663995). 7. Request approval for processing and payment of invoice 11326369 submitted by L&G Engineering in the amount of $9,686.88 for Milo Ponce Memorial Park Imprv (PO# 762380). 8. Request approval for processing and payment of invoice 00002391 submitted by Halff Associates in the amount of $1,844.10 for Sanitation Collection Facility & M Rd Building (PO# 745734). 9. Request approval for processing and payment of Application 1 from Synergy Builders of Texas in the amount of $112,950.00 for Recovery & Motor Pool Project (PO#761124). D. AI-60856 Ratification of the fully executed Change Order No. 2 in connection with contract No. C-16-281-11-15 -Hidalgo County Precinct #2 -YUMA AVENUE EXTENSION PROJECT(from McColl Rd to 0.16 miles east of McColl Rd) as recommended by project inspector, Eugene Palacios and subject to compliance with HB1295 when and if applicable. E. AI-60569 Approval to enter into a 36 month capital lease agreement with G. E. Capital Information Technology Solutions, dba, Ricoh USA, through State of Texas DIR Contract # TSO-3041 for 3 copiers to be located in various Tax Office locations/sites. F. AI-60572 Approval to enter into a 36 month capital lease agreement with G. E. Capital Information Technology Solutions, dba, Ricoh USA, through State of Texas DIR Contract # TSO-3041 for IT DEPT. G. AI-60573 Approval to enter into a 48 month capital lease agreement with G. E. Capital Information Technology Solutions, dba, Ricoh USA, through State of Texas DIR Contract # TSO-3041 for JP 1, PL 2. H. AI-60574 JP 1 PL 1: Approval to enter into a 48 month capital lease agreement with G. E. Capital Information Technology Solutions, dba, Ricoh USA, through State of Texas DIR Contract: TSO-3041 with all documentation attached/ contained herein. I. AI-60616 Approval to enter into a 36 month capital lease agreement with G. E. Capital Information Technology Solutions, dba, Ricoh USA, through State of Texas DIR Contract # TSO-3041 with 4 copiers to be located in various Tax Office locations/sites. J. AI-60644 Authority to exercise the seventh of nine possible (1) year options to extend/renew [as provided in the current agreement] for the:"LEASE OF TOWER SPACE" in connection the Hidalgo County Sheriff's Office (under the same rates, terms and conditions), effective 08/03/17 and expires 08/02/18. 1) SBA TOWERS IV, LLC - (LA JOYA TOWER SITE) 2) O.E. INVESTMENTS, LTD - (WESLACO TOWER SITE) K. AI-60645 Requesting authority to exercise the first [1st] extension term [as provided in the current contract] for:"BOTTLED WATER SERVICES” (on an as needed basis) including the"Mutual Agreement" to Amend the current Maintenance/Equipment Services [to a monthly basis] for Hidalgo County with all other rates, terms and conditions remaining the same with MOUNTAIN GLACIER, LLC, effective 08/30/17 through 08/29/18. L. AI-60655 Emergency Management: Request to remove fixed asset from department inventory list with detailed description of asset attached as "Exhibit A" Inventory Listing M. AI-60666 Acceptance and approval to exercise the County’s option to extend the one (1) year renewal [as permitted in contract #C-16-078-07-19] under the same rates, terms and conditions with Frontera Materials, Inc. for the provision of “Hot Mix Cold Laid Road Material” effective August 03, 2017 to August 02, 2018. (New contract # E-17-197-07-25). N. AI-60669 Pct. 1 is requesting acceptance & approval of invoice 11326378 in the amount of $153,019.60 for Mile 6 Project, as submitted by contracted/project engineer, L & G Consulting Engineers, Inc. O. AI-60706 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County Health & Human Services Dept.-"RFB No:2017-193-00-00-SGS, including the re-advertisement of project when/if necessary or required. P. AI-60712 Approval to exercise the County's option to extend for the final one (1) year term under contract #E-16-393-09-27 with Kalifa's Western Wear, Inc., for Lease of Office Space in the City of McAllen for WIC Program, under the same rates, terms & conditions. Q. AI-60715 Approval to exercise the County's option to extend for the final one (1) year term under contract #C-17-210-07-25-with Information Management Solutions, LLC, for Printing and Mailing of Post Cards (Warrants and/or Reminders), for Hidalgo County under the same rates, terms & conditions. R. AI-60716 Approval to exercise the County's option to extend for a one (1) year term under contract #E-16-346-08-30 with Laura Salinas, for Lease of Office Space in the City of Mercedes for WIC Program, under the same rates, terms & conditions. S. AI-60718 Requesting authority to exercise the sixty (60) day extension for contract #E-15-106-07-08 for “Custodial Services for Hidalgo County Owned Buildings Commencing with Administration Building in Edinburg, TX while procurement process is on-going and completed under the same rate, term and conditions commencing August 17, 2017 through October 16, 2017. T. AI-60726 Clarification on AI-60094 dated 06/13/17 to reflect a modified subscription for legal research services for a term of 36 months. U. AI-60770 1. Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft contract document etc.) for project titled: Hidalgo County-"Purchase of Uniforms & Accessories for Hidalgo County Law Enforcement Agencies - RFB No.:2017-122-SMA including the re-advertisement of project if No Bids received and/or are reject and project is still required. 2. Requesting authority to exercise the SIXTY (60) DAY grace period extension as provided in the current agreements for the: "Purchase of Uniforms and/or Accessories for All County Law Enforcement Agencies" (on as needed basis), [under the same rates, terms and conditions] or [upon completion of the procurement process which ever comes first] and is most advantageous to Hidalgo County with the following: A. Lone Star Uniforms, Inc. - (E-16-292-08-09) - commencing, 10/11/17, expiring, 12/10/17 B. Bob Barker Seller, Inc. - (E-16-292A-08-09) - commencing, 10/11/17, expiring, 12/10/17 V. AI-60774 Approval of Application for Payment No. 3 in the amount of $2,403.50 for the Pct 2 Yuma Avenue Extension project submitted by contractor, Texas Cordia Construction, LLC through Contract C-16-281-11-15 and as reviewed by project inspector, Eugene Palacios, P.E. W. AI-60789 1. Approval to exercise the County's option to extend for the final one (1) year term under contract #C-16-079-07-06 with Southern Star Transport, LTD, for Hauling of Road Material-Except Crushed Caliche, for Hidalgo County Precinct No. 2 under the same rates, terms & conditions. 2. Approval to exercise the County's option to extend for the final one (1) year term under contract #C-16-079A-07-06 with Roy's Hauling Inc., for Hauling of Road Material-Only Crushed Caliche, for Hidalgo County Precinct No. 2 under the same rates, terms & conditions. X. AI-60802 Ratification of the fully executed Change Order No. 1 in connection with contract No. C-16-378-02-21 -Hidalgo County Precinct #2 -Regional Linear Park Project(from Ridge Road to San Antonio Ave) as recommended by project engineer, Robert Macheska, P.E. and subject to compliance with HB1295 when and if applicable. Y. AI-60815 Approval of Application for Payment No. 2 in the amount of $85,635.85 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and as reviewed by project engineer, Ricardo Gallaga, P.E. Z. AI-60783 Executive Office - Traffic Engineering: Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice Date Invoice # Amount PO # L&G Engineering, Inc. 6/30/17 11326357 $7,681.76 733569 AA. AI-60782 Executive Office - New Courthouse Project: Acceptance and approval of the following invoice in connection with drainage improvements at SH 107 & Bus 281 with authority for County Treasurer to issue payment after review and processing procedures are completed by County Auditor: Vendor Invoice Date Invoice# Amount PO# L&G Consulting Engineers, Inc. 6/30/17 11326374 $30,250.00 750481 BB. AI-60565 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County "Mailing Services" - RFB No.: 2017-164-00-00-FAZ, including re-advertising if/when necessary and/or required.
A. AI-60638 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of July 1-15, 2017 in the amount of $27,762.39 and requesting approval of wire transfer. B. AI-60637 1. Approval of reimbursement in the amount of $1,152,775.27 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 06/29/17 to 07/12/17. 06/29-30/17 $ 66,186.52 07/03-05/17 $ 491,951.87 07/06-12/17 $ 594,636.88 TOTAL $1,152,775.27 2. Approval of wire transfer to cover claims paid. C. AI-60636 1. Approval of reimbursement in the amount of $10,637.67 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 07/01/17 to 07/14/17. 07/01-07/17 $ 8,317.45 07/08-14/17 $ 2,320.22 TOTAL $10,637.67 2. Approval of wire transfer to cover claims paid.
AI-60790 Consider and approve an order authorizing the issuance, sale and delivery of Hidalgo County, Texas Certificates of Obligation, Series 2017; payable from the levy of a direct and continuing annual ad valorem tax within the limits prescribed by law and a limited pledge (never to exceed $1000) from the surplus net revenues from the operation of the County’s parks as authorized pursuant to Chapter 320, Local Government Code; prescribing the terms and form thereof; providing for the payment of the principal thereof and interest thereon; authorizing the use of an official statement to be used in connection with the sale of the certificates; and making other provisions regarding such certificates and matters incident thereto.
Health Care Funding District: 1. AI-60695 Approval to serve as the Primary Service Delivery Area (SDA) Liaison for the Uniform Hospital Rate Increase Program (UHRIP). 2. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
HIDTA - Task Force: A. AI-60641 Requesting approval for County Treasurer to process payment for fuel reimbursement in the amount of $30.00 for TFA Rodrigo Sampayo after auditing procedures are completed by County Auditor. TFA Rodrigo Sampayo paid for fuel expense with personal credit card due to Hidalgo County Card not working properly.
Constable Pct. #2: A. AI-60670 Requesting approval to accept and approve the "Public Purpose" [pursuant to Texas Constitution, Article 3, Section 52] served for the request to purchase promotional items. Item's needed to be purchased through current term such as but limited to table clothes, banners, pens, pencils and etc., as these items will be useful to inform, relate progress, educate and report important information to our constituents on aspects of numerous projects, programs and events. B. AI-60698 Discussion, consideration, and approval to appoint Alfredo Meza Jr. as Deputy Constable by Constable Martin N. Cantu in accordance with Texas Local Government Code Section 86.011. C. AI-60672 Requesting for Commissioners Court to accept and approve the " Public Purpose" [pursuant to Texas Constitution, Art 3, Section 52] served for the request to purchase "picture frames" to be used for public displayed at the Hidalgo County Constable Pct. 2 Office Lobby, requisition #00345109 for the amount of $66.73.
Constable Pct. #3: A. AI-60803 1. Discussion, consideration, and approval for Hidalgo County Constable Pct. 3's continued participation in Texas 1033 Surplus Property Program. 2. Authorization and approval for County Judge, as authorized official, to sign required documents. 3. Authorization and approval to participate, select and receive equipment under Texas 1033 Surplus Program, with selection list to be submitted prior to receipt. B. AI-60834 Requesting approval to purchase promotional items under "Public Purpose" to include but not limited to: pencils, notebooks, school boxes, activity books, cinch bags, and badge stickers. These items will be used to inform, relate progress, educate and report information to our constituents on aspects dealing with public safety and education.
Tax Office - Paul Villarreal: A. AI-60662 Discussion,consideration and action to extend the deadline of tax refund request, provided by Subsection(c) for the following, pursuant to Section 31.11 of Property Tax Code Subsection(c-1) Account Number Payer Amount Years N3400.00.000.2162.32 Gustavo Ybarra $2,300.94 2011-2012 B. AI-60673 Approval of Amendment to Interlocal Cooperation Agreement for Tax Assessment and Collection for the following entities: Hidalgo ISD, La Joya ISD,South Texas College, Sharyland ISD, Mercedes ISD, Progreso ISD, McAllen ISD, Edinburg CISD, Donna ISD, Valley View ISD, P.S.J.A. ISD, City of Alamo, City of Edcouch, City of Mission, City of Hidalgo, Sullivan City, City of Alton, City of Weslaco.
Sheriff's Office: A. AI-60697 1. Approval of Inter-Local Cooperation Agreement between the City of Mission, City of McAllen, City of Palmhurst, City of Alton, Hidalgo County, Texas, concerning implementation of the Mission Police Department First Offender Program. 2. Authorization for County Judge and County Sheriff to sign Inter-Local Agreement for First Offender Program B. AI-60676 1. Approval of certification of revenues as certified by the County Auditor. 2. Approval of appropriation of funds in the Jail Commissary account for the amount of $45,211.70. C. AI-60684 1. Approval of certification of revenues as certified by the County Auditor. 2. Approval of appropriation of funds in the Jail Commissary account for the amount of $236,350.00.
Executive Office: A. Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI-60751 Request by CEF of Rio Grande Valley Chapter to utilize the pavilion at JR Milo Ponce Park on August 4, 2017 from 5-6:30pm
Human Resources: Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed A. AI-60729 Status update on the Classification and Compensation Pay Plan project. B. AI-59719 Precinct 1 Road & Bridge (1200) / General Fund (1100): 1. Approval to rescind the following action previously taken by Commissioners Court on 01/10/17; AI-57924 Item #3.B., discussion, consideration, and approval of changes in funding source to various positions,as per the attached Exhibit A. 2. Approval to reverse transfer amounts related to rescinded personnel actions. C. AI-60786 Precinct 1 Road & Bridge (1200) / General Fund (1100): 1. Approval of various personnel related changes as per attached Exhibit A, effective the next pay period of 08/07/17. 2. Approval of various transfers. D. AI-60747 District Attorney - HIDTA CH 59 (1251): 1. Discussion, consideration, and approval of the following personnel actions, effective next full pay period of 8/07/2017:Action Dept. / Program Slot # Position Title Proposed Budgeted Salary Create 270-011 G041 Criminal Investigator II $61,800.00 2. Approval of intradepartmental transfer. E. AI-60778 Pct. 2 Road Maintenance (1200): Approval, discussion and consideration of the following personnel actions effective next full pay period of 8/07/2017: Action Dept./Program Slot # Current Position Title Proposed Position Title Position Title Change 122-006 0101 Coordinator III Compliance Monitor F. AI-60779 Discussion, consideration and approval for Hidalgo County Office of the County Judge to appoint Maria del Carmen Treviño as a volunteer/intern under Hidalgo County Office of the County Judge for the period of July 31, 2017 to August 18, 2017.
Urban County: A. AI-60837 "Subject to Compliance with HB 1295, when and if Applicable." Urban County Program on behalf of Precinct No. 2 is requesting authority to purchase furniture for the Community Resource Center (CRC) Youth Facility Project. Purchase will be made from K-Log, Inc. (contract # 503-16) through Hidalgo County's membership/participation with Buyboard. The total amount of purchase is $19,072.98 (quote attached) funded thru UCP FY 29 (2016) Other Public Facilities funds. B. AI-60646 1. “Subject to: HB 1295 Compliance.” Urban County Program on behalf of the City of La Villa is requesting approval of a best and final negotiated contract for professional engineering services with LAZCAMREA, LLC d/b/a: Fulcrum Consulting Services, in the amount of $76,040.00 utilizing CDBG FY 26 & 27 (2013 & 2014) La Villa Water/Sewer Improvement funds. 2. Approval of Work Authorization No. 1 for LAZCAMREA, LLC d/b/a: Fulcrum Consulting Services in the amount of $76,040.002. Approval of Work Authorization No. 1 for LAZCAMREA, LLC d/b/a: Fulcrum Consulting Services in the amount of $76,040.00 C. AI-60739 Subject to HB 1295 Compliance, Urban County Program, on behalf of Hidalgo County Precinct No. 1, is requesting approval of a best and final negotiated contract in the amount of $10,710.97 with Raba Kistner, Inc. for geotechnical and construction material testing services for the Delta Area Connector/East Lateral Project (Phase II) funded by the General Land Office (GLO). D. AI-60767 Public Hearing regarding the FY 2017-2018 Hidalgo County Urban County Program’s One Year Action Plan for Program Year (30). E. AI-60711 Subject to Compliance with HB 1295, and receipt of TXDOT permit for FM 494, requesting consideration and action to award and enter into a construction contract with GNH Company, LLC in the amount of $153,239.75 UCP Fiscal Year 29 (2016) City of Granjeno -Street Improvement funds will be utilized. F. AI-60766 Requesting approval of the Amended Hidalgo County Urban County Program Citizen Participation Plan. G. AI-60777 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services. 2. Presentation of the scoring grid for the purpose of ranking by Commissioner’s Court of at least three (3) professional engineering firms from the county’s approved “pool” as graded and evaluated by the City of Alamo, Urban County Program and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 29 (2016) City of Alamo – Water/Sewer Improvement funds. Professional Service Firm Grade Ranked Quintanilla, Headley and Associates, Inc 88.67% R. Gutierrez Engineering Corporation 88.33% R.E. Garcia and Associates 86.33% 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ____________________ for the provision of engineering services for an Urban County Program Year 29 (2016) City of Alamo – Water/Sewer Improvements project. H. AI-60771 Approval of a Resolution authorizing the County of Hidalgo Urban County Program to submit its FY 2017-2018 Annual Action Plan (Year 30) to the U. S. Department of Housing and Urban Development (HUD) and authorize the County Judge to sign any and all documents related to funding.
AI-60840 Resolution in honor of Weslaco professional boxers Omar and Brandon Figueroa, after back to back wins in the ring against formidable opponents in nationally broadcast matchups on Saturday, July 15, 2017.
Emergency Management: A. AI-60801 Discussion, consideration and approval of the Memorandum of Understanding between the County of Hidalgo and the Food Bank of the Rio Grande Valley, Inc. for donation management services. Authorization and approval for the Hidalgo County Judge to sign the Memorandum of Understanding. B. AI-60800 1. Authorization and approval to appoint Donations Coordinator for Annex T of the Emergency Management Plan. 2. Authorization and approval for the Hidalgo County Judge to sign the letter of appointment.
Community Service Agency: A. AI-60847 Discussion, consideration and approval of short-term loan to Community Service Agency to be repaid from the Texas Veterans Commission Grant reimbursement. B. AI-60835 Division, consideration and possible approval of amendment No.2 of the Comprehensive Energy Assistance Program contract #58170002587 between Texas Department of Housing and Community Affairs (TDHCA) and Hidalgo County Community Service Agency (HCCSA), (pending legal review) with authorization for Jaime Longoria to electronically sign any and all pertinent documents. C. AI-60836 Division, consideration and possible approval of amendment No. 2 of the Community Service Block Grant Program contract #61170002636 between Texas Department of Housing and Community Affairs (TDHCA) and Hidalgo County Community Service Agency (HCCSA), (pending legal review) with authorization for Jaime Longoria to electronically sign and all pertinent documents.
Elections Administration: A. Discussion, consideration and action but not limited to Election updates. B. AI-60599 1. Discussion, consideration and approval to increase the wage rate to the Poll Workers (Election Judge, Alternative Judge/Clerk) as follows: Title Current Wage Rate (Non-Training) Proposed Wage Rate (Non-Training) Alternative Judge/Clerk $ 10.10 per hour $ 12.00 per hour Election Judge $ 12.00 per hour $ 14.00 per hour 2. Discussion and consideration to increase the training rate for Election Judges and Alternative Judges/Clerks. 3. Approval to increase the training rate to $________ for Election Judges and Alternative Judges/Clerks. This wage increase does not apply to elections conducted by Political Parties. Contractual Election Service Agreements will reflect the hourly rate if accepted. Title Current Wage Rate (Training) Proposed Wage Rate (Training) Election Judge, Alternative Judge/Clerk $ 7.00 per hour $ _________ per hour 4. Discussion, consideration and approval to adopt policy in which Hidalgo County Elections Department will not pay training to those individuals that fail to work during the upcoming Election period.
Head Start Program: A. AI-60757 Discussion/Approval to Enter into a Memorandum of Understanding (MOU) between Weslaco Independent School District and Hidalgo County Head Start Program for the Implementation of the School Readiness Partnership Model (SRPM) to be conducted at Roosevelt Elementary School. B. AI-60758 Discussion/Approval to Advertise Including Approval of Specifications (as attached hereto) for Sealed Bids on Lease of Space for the Mission (Granjeno) Area where a Head Start Building is Located C. AI-60759 Presentation for Discussion, Consideration and Approval to Enter into a Memoranda of Understanding (MOU) between Hidalgo County Head Start Program and the Entities Listed on the Attached List D. AI-60760 1. Requesting Exemption from Competitive Bidding under the Texas Government Code 262.024 for Professional Services to Provide Medical/Dental, Mental Health, Speech Interpreting Services 2. Presentation of Responses Received for the Purpose of Commissioners’ Court Accepting the Providers as “Qualified” in Order to Proceed to the Next Phase of the Procurement Process Negotiating Contracts Medical/Dental RFQ#2017-002-04-28 Nuestra Clinica del Valle, Inc. (Medical/Dental) Dr. Bose, Industrial and Family Medicine, PLLC dba Industrial Health Works Ashley Pediatric Day & Night Clinic Mental Health RFQ#2017-003-04-28 Amando O. Gonzalez Therapy Express Children’s Rehabilitation Center, LLC Speech Interpreting Services RFQ#2017-004-04-28 Amy Jane Hermansen dba Sign Language Services Sign Language Interpreters, LLC 3. Approval for Head Start to Negotiate Contracts (in a form approved by Legal Counsel for all the Professional Service Providers as Requested through the Hidalgo County Head Start Program’s RFQs for said Services and as Detailed Above Attached Hereto
Planning Department: A. AI-60775 1. Preliminary Approval a. Fuentes Legacy Subdivision- Pct. 1 (Antonia & Efrain Fuentes, Owner) (Black Street & Adam Street) No. of Lots: 2 Single Family Flood Zone: X Drainage: Yes, Drainage will be detained within the property by existing natural flow into Road Side Ditch. ETJ: Yes, approved by the City of Weslaco. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Black Street. b. Speedy Gonzalez Acres Subdivision- Pct. 1 (Jose M. & Esmeralda Gonzalez, Owner) (Mile 2 ½ East Road & Mile 9 North Road) No. of Lots: 5 Single Family Flood Zone: X Drainage: Yes, Drainage will be detained within the property by existing natural flow into Road Side Ditch. ETJ: Yes, approved by the City of Mercedes. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, Sanitary Sewer provided by City of Mercedes Paved: Yes, Mile 2 ½ East Road. c. Las Comadres No. 4 Subdivision- Pct. 3 (Carlos G. Leal, Jr., Owner) (Western Road & Mile 3 Road) No. of Lots: 50 Single Family Flood Zone: X Drainage: Yes, Storm Sewer System discharging to an existing drainage basin owned by the HCDD#1. ETJ: Yes, approved by the City of Mission. Water: Yes, provided by Agua S.U.D. Sewer: Yes, OSSF Paved: Yes, Western Road and 3 proposed internal streets.
Precinct #2 - Comm. Cantu: A. AI-60827 1. Authority to rescind action taken by Commissioners Court on June 13, 2017 (AI-60260) due to correction of project name. 2. Requesting approval of Interlocal Cooperation Agreement between the City of McAllen and the County of Hidalgo, Texas, concerning new roadway construction to extend Military Highway from 10th St. to Jackson Road. 3. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project concerning new roadway construction to extend Military Highway from 10th St to Jackson Road. B. AI-60816 Receipt, review, and approval of closing documents for the purchase of Parcel 1 for Pct 2 Dicker Road Project with authority for the Co Judge and or Executive Officer to sign closing documents. C. AI-60542 Approval of Economically Disadvantaged County (EDC) Program Application and Affidavit for Pct 2 Dicker Road (SP115 to FM2061) Rd Project - CSJ: 0921-02-312 with authority for the County Judge to sign all required documentation.
Precinct #3 - Comm. Flores: A. AI-60793 TXDOT - Pct. 3: 1. Approval to submit the Economically Disadvantaged County (EDC) Program Application and Affidavit for the FM 676, from 364, East to SH 107, CSJ:1064-01-032, with authority for County Judge to sign all required documentation. 2. Approval to submit the Economically Disadvantaged County (EDC) Program Application and Affidavit for the FM 494, from Mile 3 N to Mile 5, CSJ:0864-01-069, with authority for County Judge to sign all required documentation.
Budget & Management: A. AI-60727 Presentation and discussion of 2018 Budget Status Report B. AI-60790 Consider and approve an order authorizing the issuance, sale and delivery of Hidalgo County, Texas Certificates of Obligation, Series 2017; payable from the levy of a direct and continuing annual ad valorem tax within the limits prescribed by law and a limited pledge (never to exceed $1000) from the surplus net revenues from the operation of the County’s parks as authorized pursuant to Chapter 320, Local Government Code; prescribing the terms and form thereof; providing for the payment of the principal thereof and interest thereon; authorizing the use of an official statement to be used in connection with the sale of the certificates; and making other provisions regarding such certificates and matters incident thereto. C. AI-60791 Approval of cost of issuance budget for Certificates of Obligation, Series 2017. D. AI-60689 Health Department (1293): Authorization and approval to de-obligate $142,446.00 from program 069 (ELC) and reallocate funds into program 072 (VC). E. AI-60710 TXDOT Pct 3 - La Homa(SH495-FM1924) (1315): Discussion and action to authorize Valde Guerra, County Executive Officer, to sign certification of Tabulation of Utility Adjustments (SUP) for FM364 ROW CSJ 2966-01-012. F. AI-60825 TXDOT-Pct 1 CR 229 BR-M17½ Rd. (1315): Concurrence of Change Order #7 as submitted by TXDOT for CR 229 Bridge (Mile 17 1/2) at Drain Ditch, CSJ#0921-02-290, with authority for County Judge to sign TXDOT Form 2146-AFA. G. Budget Appropriations: 1. AI-60555 CO 2009 BC - Pct 3 (1341): Approval of 2017 appropriation of funds into CO 2009 BC - Pct 3 in the amount of $1,436.95 to fund anticipated expenditures. 2. AI-60679 Constable Pct. 3 (1285): A. Approval of certification of revenues by the County Auditor. B. Approval of appropriation of funds. 3. AI-60561 Approval of appropriation and interfund transfer from Capital Project - Capital Outlay (Fund 1301) to General Fund Co.Wide Adm- Contingency (Fund 1100) in the amount of $53.55.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-60703 A. Presentation of the negotiated agreement for the provision of Project/Program Management Services in connection with the design and construction of a New Hidalgo County Courthouse between Hidalgo County and JACOBS Project Management Co. including any specific details, exceptions, modifications, additions and/or deletions request by CC and subject to final legal review and compliance with all requirements of the contract; B. Restatement of the original presentations made by two [2] architectural firms of HDR & HOK to HCCC in connection with the Design and Construction of a New Hidalgo County Courthouse for the purpose of completing the aspect of the process of scoring/grading/evaluating the firms for ranking and thereafter commence negotiations for an engagement letter. 2. AI-60675 A. Approval of the sixty (60) day grace period extension [as provided under E-16-311-08-09] with Martin & Margarita Pena dba Delta Specialties Signs & Supply for the provision of "Traffic Road Signs & Other Related Miscellaneous Equipment" under the same rates, terms and conditions, so as to have no lapse in services while the procurement is completed and subject to compliance with HC 1295 if and when required. B. Requesting approval to reject bids received for project titled: " Traffic Road Signs & Other Related Miscellaneous Equipment" through project RFB 2017-062-05-10-YZV so as to proceed to modify specifications and/or requirements; C. Requesting authority to advertise with approval of "Draft RFB procurement packet (i.e., legal notice, specifications - requirements, draft requirements agreements etc.,) as attached hereto for: Hidalgo County-All funding sources) for: "Traffic Road Signs & Other Related Miscellaneous Equipment" - RFB 2017-207-08-16-YZV including the re-advertising of project if/when still necessary and/or required. B. Executive Office 1. AI-60817 Requesting authority to enter into an agreement with SWAGIT Productions, LLC under CO-OP Contract TIPS #160901 in the amount of $11,940.00 for the Live Streaming Services of Commissioner's Court, archiving, all of your bandwidth and storage needed for the term coveringAug. 2017-July 2018. under requisition # 346882 as no document other than an Purchase Order is required by vendor and subject to compliance with form 1295 if/when necessary. 2. AI-60674 A. Requesting exemption from competitive bidding requirement, Texas Local Government Code, 262.024 (a)(7)(A), proprietary software. B. Pursuant to exemption approved, requesting authority to enter into a 48-month maintenance agreement between "DESTINY SOFTWARE, INC." and Hidalgo County, Texas for agenda quick software license & service in the total amount as listed: 1. $3,800 – Beginning October 1, 2017 2. $4,200 – Beginning October 1, 2018 3. $4,200 – Beginning October 1, 2019 4. $4,500 – Beginning October 1, 2020 3. AI-60586 A. Requesting exemption from competitive bidding requirements, under TxLGC Chapter 262.024 (a) (4), a personal services; B. Acceptance of the proposed scope of services and fee schedule from Sally Gavlik,dba, P/R & S, LLC with authority to enter into a personal services contract [drafted by Hon. S. Crain] subject to compliance with insurances and Form 1295 if and when applicable . C. Pct. 1 1. AI-60773 A. Acceptance and approval of an Interlocal Cooperation Agreement between County of Hidalgo, the City of Alamo and City of Donna for the provision of joint efforts for the reconstruction of Whalen Rd commencing at Business 83 and terminating at the access road to U.S. Expressway 83; B. Requesting approval of the First Amendment Interlocal Agreement with the City of Alamo and City of Donna, resulting in: 1. Project to consist of two portions, "North portion" and "South portion"; 2. Decrease in the cost of the material for road paving; 2. AI-60302 A. Requesting approval of final negotiated Professional Services Agreement with Millennium Engineers Group, Inc. as it relates to Geo-Technical and Construction Material Testing (On-Call) Services for Precinct No. 1 Projects and subject to legal counsel's final review and vendor's compliance with insurance requirements; B. Pursuant to HCCC approval of Professional Services Agreement with Millennium Engineers Group, Inc., requesting approval of the following as it relates to On Call Construction Materials Testing Services and subject Caption A [above & herein] execution: 1. Work Authorization No. 1 in the amount of $12,842.00 for Mile 3 East Road Improvements; 2. Work Authorization No. 2 in the amount of $11,863.50 for Whalen Road Improvements. D. Pct. 2 1. AI-60849 a. Acceptance and approval of Work Authorization No. 6 (with an estimated cost of $1,076.79) as submitted by project engineer, B2Z Engineering LLC, to provide asbestos testing services for the demolition of the Pct 2 Palmer Pavilion Facility, through Contract #C-16-326-08-23; b. Pursuant to contract with B2Z Engineering, LLC (Article 12), a request for approval by engineer, to permit the subcontracting of AAMECC LLC, in connection with C-16-326-08-23, Work Authorization No. 6 for the Pct 2 Palmer Pavilion Renovation Project. 2. AI-60843 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with geo-technical and construction material testing services required for Precinct No. 2 Projects (on an as needed basis): Terracon Consultants, Inc. Earth Co. Personal Service Industries, Inc. (PSI) Evaluator #1 97 95 94 Ranking c. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm of ___________________for geo-technical and construction material testing services (on call as needed basis) Pct. 2 . 3. AI-60687 a. Approval of Final AIA Document A 101 form of agreement & form A 201 subject to legal review] between Hidalgo County-Owner and NM Contracting, LLC-Contractor for the construction of the "County Wide Service Shop" located in Pct. 2 including authority for project architect, Nassari- Warren Group Architects, Inc., to issue and send formal Notice to Proceed; b. Requesting approval to rescind action taken on 6/27/17 (AI#60412-B.) regarding: "Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Armando Garza, Jr., to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". c. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Armando Garza, Jr., to execute change orders that involve ...'an increase or decrease in cost of $10,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 4. AI-60682 Approval of payment for Invoice #003 in the amount of $862.40 for professional services, submitted by project architect, The Warren Group Architects Inc. through Contract C-15-159-09-15 for the Countywide Mechanic Shop Facility Project. E. Pct. 3 1. AI-60733 Approval to purchase Three (3) 2017 CPS Steel End Dump Trailers through the County's membership/participation with TASB-BuyBoard Cooperative Purchasing Program's awarded vendor- Cleveland Mack Sales DBA Performance Trailer for Commissioner Pct. 3 (Contract# 516-16 Exp: 11/30/2019) through requisition# 346439 in the amount of $124,080.00. F. Pct. 4 1. AI-60812 Request by Pct. #4 to authorize the publication of sealed bids for the construction of the 10th Street Project with procurement packet along with Plans, Specifications & Estimates [PS&E] developed/drafted through project architect, L&G Engineering and subject to TxDOT approval prior to release of bid packets. 2. AI-60794 Acceptance and approval of Change Order No. 5 to [extend the term an additional six (6) days] with in connection to agreement #C-16-145A-07-19 with RG Enterprises, LLC. dba, G&G Construction as [reviewed/recommended by project architect Mata-Garcia Architects, LLP] for ongoing project: ["Landscape/Structural and Irrigation Construction for the San Carlos CRC"] in Precinct 4 and subject to HB1295 when and if applicable. 3. AI-60713 A. Recommendation to take action to "cease" negotiations with the number one [#1] ranked firm, Milnet Architectural Services, PLLC in connection with the "Design and Construction of Brewster Park" (located near intersection of U.S. 281 and FM 1017 in Edinburg, Texas) within Hidalgo County Precinct No. 4 as original budget has been significantly reduced and ILA between Hidalgo County Pct. 4 and Edinburg CISD expired on 06-01-17; B. Approval to send official notice to the other two ranked firms of the circumstances preventing the moving forward of this project. 4. AI-60560 Requesting authority to reject bids received for the J.R. Milo Ponce Memorial Park Improvements thru RFB: 2017-173-06-28-TDL, and that the project be re-advertised at a later date with revised specifications as requested by Commissioner Pct. 4. G. Constables 1. AI-60749 Acceptance and approval for payment of the listed invoices for Constables Pct. 1 and Pct. 3 from Lexis Nexis with authority for the Hidalgo County Treasurer, Hon. Norma G. Garcia to issue payment after review and Auditors processing procedures are completed: a. Inv. 20161130S in the amount of $582.42 b. Inv. 20161231S in the amount of $582.42 c. Inv. 20170131S in the amount of $582.42 d. Inv. 20170228 in the amount of $582.42 e. Inv. 20170331 in the amount of $582.42 f. Inv. 20170430 in the amount of $582.42 H. Health & Human Services Dept. 1. AI-60806 a. Presentation of scoring grid for the purpose of ranking by Commissioners' Court, responses received in connection with the Request for Proposals for "Online Pharmacy Billing Services" - RFP No.: 2017-149-06-21-HGO. Participant Average Score Ranked HEB 95.8 CITIZENS 90.4 IPM 89.4 b. Authority for Purchasing Department to commence negotiations with the number one ranked participant ___________________ in order to finalize a contract for the provisions of Online Pharmacy Billing Services for Hidalgo County Health & Human Services Department, including all applicable agencies and/or programs. 2. AI-60763 A. Requesting exemption from competitive bidding requirements under Local Government Code (262.024 (Section A)(2)) "An item necessary to preserve or protect the public health or safety of the residents of the county"; B. Requesting authority to enter into a Regional Insertion Order Agreement with approval to execute same with National CineMedia, LLC for the Hidalgo County Health & Human Services Department for: On Screen Regional segment advertisement "Theater Advertisement" from 08/11/2017- 9/28/2017 through requisition#346507 in the total amount of $16,216.00 for the purpose of providing Public Health Awareness Outreach Services as necessary to protect the health and safety of the residents of Hidalgo County. I. Budget & Management 1. AI-60570 A. Requesting exemption from competitive procurement requirements pursuant to Texas Local Government Code, 262.024 (a)(7);(A)"Items for which competition is precluded because of existence of patents, copyrights, secret processes or monopolies" B. Approval of a "Sole Source Declaration" for "Capital Strategies Consulting, Inc." for the purchase of CodePal Tool-Kit Inspection Software; including licenses, support service, training, maintenance and any present, future accessories to be used by Hidalgo County Fire Marshal's Office and other related Hidalgo County Law Enforcement Agencies (all funding sources) with said declaration to remain in effect while product is needed and declaration is in place unless revoked by HCCC; C. Approval for Hidalgo County Fire Marshal's Office to purchase the CodePal Tooll-Kit Inspection Software (includes software, database, and access key with definition of hardware access) in the amount of $24,540.00 [with an annual cost for each subsequent year of $4,040.00]. D. Authorization to renew maintenance and support services and annual licenses for the lifetime of the software. J. Sheriff's Office 1. AI-60591 Presentation of sole vendor submitting the lowest and best bid received from South Texas Communications, Inc., meeting all specifications/requirements for the purpose of award and approval of contract (but in no event to exceed the 50K statutory bid limit of 50K) for Request for Sealed Quotes project titled: " Repair-Installation & Removal of Communication & Radio Tower & Misc. Equipment" No.: 2017-177-06-19-SGS. 2. AI-60531 Presentation of multiple bids received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of multiple award and approval of contracts for the Request for Bids titled: Hidalgo County Sheriff's Office-"Commissary Supplies for Hidalgo County Adult Detention Center Facility, aka, County Jail" through project No.:2017-063-05-10-SMA. K. Co. Wide 1. AI-60606 Recommending to award primary & secondary vendors [submitting the lowest and best bids as Primary Vendor-Waukesha Pearce Industries LLC. and Secondary Vendor-Holt Texas including approval of contracts to same for RFB No. 2017-150-07-05-TDL "Service Repair & Maintenance of County Generators", subject to compliance with HB1295. 2. AI-60600 Presentation of the sole responsible vendor, Terra Firma Materials submitting the lowest and best bid [meeting all specifications and/or requirements as detailed in the supporting documentation contained herein] for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County - "Purchase of Sand and Bedding Materials" through project No.: 2017-147-06-06-FAZ.
27. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. AI-60736 Claim of Crystal Meza D. AI-60822 EEOC Charge No. 451-2017-01167; Leticia Martinez Rodriguez v. County of Hidalgo E. AI-60861 Potential Litigation related to possible causes of action against drug manufacturers and/or distributors of opioids.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-60703 A. Presentation of the negotiated agreement for the provision of Project/Program Management Services in connection with the design and construction of a New Hidalgo County Courthouse between Hidalgo County and JACOBS Project Management Co. including any specific details, exceptions, modifications, additions and/or deletions request by CC and subject to final legal review and compliance with all requirements of the contract; B. Restatement of the original presentations made by two [2] architectural firms of HDR & HOK to HCCC in connection with the Design and Construction of a New Hidalgo County Courthouse for the purpose of completing the aspect of the process of scoring/grading/evaluating the firms for ranking and thereafter commence negotiations for an engagement letter. 2. AI-60675 A. Approval of the sixty (60) day grace period extension [as provided under E-16-311-08-09] with Martin & Margarita Pena dba Delta Specialties Signs & Supply for the provision of "Traffic Road Signs & Other Related Miscellaneous Equipment" under the same rates, terms and conditions, so as to have no lapse in services while the procurement is completed and subject to compliance with HC 1295 if and when required. B. Requesting approval to reject bids received for project titled: " Traffic Road Signs & Other Related Miscellaneous Equipment" through project RFB 2017-062-05-10-YZV so as to proceed to modify specifications and/or requirements; C. Requesting authority to advertise with approval of "Draft RFB procurement packet (i.e., legal notice, specifications - requirements, draft requirements agreements etc.,) as attached hereto for: Hidalgo County-All funding sources) for: "Traffic Road Signs & Other Related Miscellaneous Equipment" - RFB 2017-207-08-16-YZV including the re-advertising of project if/when still necessary and/or required. B. Executive Office 1. AI-60817 Requesting authority to enter into an agreement with SWAGIT Productions, LLC under CO-OP Contract TIPS #160901 in the amount of $11,940.00 for the Live Streaming Services of Commissioner's Court, archiving, all of your bandwidth and storage needed for the term coveringAug. 2017-July 2018. under requisition # 346882 as no document other than an Purchase Order is required by vendor and subject to compliance with form 1295 if/when necessary. 2. AI-60674 A. Requesting exemption from competitive bidding requirement, Texas Local Government Code, 262.024 (a)(7)(A), proprietary software. B. Pursuant to exemption approved, requesting authority to enter into a 48-month maintenance agreement between "DESTINY SOFTWARE, INC." and Hidalgo County, Texas for agenda quick software license & service in the total amount as listed: 1. $3,800 – Beginning October 1, 2017 2. $4,200 – Beginning October 1, 2018 3. $4,200 – Beginning October 1, 2019 4. $4,500 – Beginning October 1, 2020 3. AI-60586 A. Requesting exemption from competitive bidding requirements, under TxLGC Chapter 262.024 (a) (4), a personal services; B. Acceptance of the proposed scope of services and fee schedule from Sally Gavlik,dba, P/R & S, LLC with authority to enter into a personal services contract [drafted by Hon. S. Crain] subject to compliance with insurances and Form 1295 if and when applicable . C. Pct. 1 1. AI-60773 A. Acceptance and approval of an Interlocal Cooperation Agreement between County of Hidalgo, the City of Alamo and City of Donna for the provision of joint efforts for the reconstruction of Whalen Rd commencing at Business 83 and terminating at the access road to U.S. Expressway 83; B. Requesting approval of the First Amendment Interlocal Agreement with the City of Alamo and City of Donna, resulting in: 1. Project to consist of two portions, "North portion" and "South portion"; 2. Decrease in the cost of the material for road paving; 2. AI-60302 A. Requesting approval of final negotiated Professional Services Agreement with Millennium Engineers Group, Inc. as it relates to Geo-Technical and Construction Material Testing (On-Call) Services for Precinct No. 1 Projects and subject to legal counsel's final review and vendor's compliance with insurance requirements; B. Pursuant to HCCC approval of Professional Services Agreement with Millennium Engineers Group, Inc., requesting approval of the following as it relates to On Call Construction Materials Testing Services and subject Caption A [above & herein] execution: 1. Work Authorization No. 1 in the amount of $12,842.00 for Mile 3 East Road Improvements; 2. Work Authorization No. 2 in the amount of $11,863.50 for Whalen Road Improvements. D. Pct. 2 1. AI-60849 a. Acceptance and approval of Work Authorization No. 6 (with an estimated cost of $1,076.79) as submitted by project engineer, B2Z Engineering LLC, to provide asbestos testing services for the demolition of the Pct 2 Palmer Pavilion Facility, through Contract #C-16-326-08-23; b. Pursuant to contract with B2Z Engineering, LLC (Article 12), a request for approval by engineer, to permit the subcontracting of AAMECC LLC, in connection with C-16-326-08-23, Work Authorization No. 6 for the Pct 2 Palmer Pavilion Renovation Project. 2. AI-60843 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with geo-technical and construction material testing services required for Precinct No. 2 Projects (on an as needed basis): Terracon Consultants, Inc. Earth Co. Personal Service Industries, Inc. (PSI) Evaluator #1 97 95 94 Ranking c. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm of ___________________for geo-technical and construction material testing services (on call as needed basis) Pct. 2 . 3. AI-60687 a. Approval of Final AIA Document A 101 form of agreement & form A 201 subject to legal review] between Hidalgo County-Owner and NM Contracting, LLC-Contractor for the construction of the "County Wide Service Shop" located in Pct. 2 including authority for project architect, Nassari- Warren Group Architects, Inc., to issue and send formal Notice to Proceed; b. Requesting approval to rescind action taken on 6/27/17 (AI#60412-B.) regarding: "Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Armando Garza, Jr., to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". c. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Armando Garza, Jr., to execute change orders that involve ...'an increase or decrease in cost of $10,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 4. AI-60682 Approval of payment for Invoice #003 in the amount of $862.40 for professional services, submitted by project architect, The Warren Group Architects Inc. through Contract C-15-159-09-15 for the Countywide Mechanic Shop Facility Project. E. Pct. 3 1. AI-60733 Approval to purchase Three (3) 2017 CPS Steel End Dump Trailers through the County's membership/participation with TASB-BuyBoard Cooperative Purchasing Program's awarded vendor- Cleveland Mack Sales DBA Performance Trailer for Commissioner Pct. 3 (Contract# 516-16 Exp: 11/30/2019) through requisition# 346439 in the amount of $124,080.00. F. Pct. 4 1. AI-60812 Request by Pct. #4 to authorize the publication of sealed bids for the construction of the 10th Street Project with procurement packet along with Plans, Specifications & Estimates [PS&E] developed/drafted through project architect, L&G Engineering and subject to TxDOT approval prior to release of bid packets. 2. AI-60794 Acceptance and approval of Change Order No. 5 to [extend the term an additional six (6) days] with in connection to agreement #C-16-145A-07-19 with RG Enterprises, LLC. dba, G&G Construction as [reviewed/recommended by project architect Mata-Garcia Architects, LLP] for ongoing project: ["Landscape/Structural and Irrigation Construction for the San Carlos CRC"] in Precinct 4 and subject to HB1295 when and if applicable. 3. AI-60713 A. Recommendation to take action to "cease" negotiations with the number one [#1] ranked firm, Milnet Architectural Services, PLLC in connection with the "Design and Construction of Brewster Park" (located near intersection of U.S. 281 and FM 1017 in Edinburg, Texas) within Hidalgo County Precinct No. 4 as original budget has been significantly reduced and ILA between Hidalgo County Pct. 4 and Edinburg CISD expired on 06-01-17; B. Approval to send official notice to the other two ranked firms of the circumstances preventing the moving forward of this project. 4. AI-60560 Requesting authority to reject bids received for the J.R. Milo Ponce Memorial Park Improvements thru RFB: 2017-173-06-28-TDL, and that the project be re-advertised at a later date with revised specifications as requested by Commissioner Pct. 4. G. Constables 1. AI-60749 Acceptance and approval for payment of the listed invoices for Constables Pct. 1 and Pct. 3 from Lexis Nexis with authority for the Hidalgo County Treasurer, Hon. Norma G. Garcia to issue payment after review and Auditors processing procedures are completed: a. Inv. 20161130S in the amount of $582.42 b. Inv. 20161231S in the amount of $582.42 c. Inv. 20170131S in the amount of $582.42 d. Inv. 20170228 in the amount of $582.42 e. Inv. 20170331 in the amount of $582.42 f. Inv. 20170430 in the amount of $582.42 H. Health & Human Services Dept. 1. AI-60806 a. Presentation of scoring grid for the purpose of ranking by Commissioners' Court, responses received in connection with the Request for Proposals for "Online Pharmacy Billing Services" - RFP No.: 2017-149-06-21-HGO. Participant Average Score Ranked HEB 95.8 CITIZENS 90.4 IPM 89.4 b. Authority for Purchasing Department to commence negotiations with the number one ranked participant ___________________ in order to finalize a contract for the provisions of Online Pharmacy Billing Services for Hidalgo County Health & Human Services Department, including all applicable agencies and/or programs. 2. AI-60763 A. Requesting exemption from competitive bidding requirements under Local Government Code (262.024 (Section A)(2)) "An item necessary to preserve or protect the public health or safety of the residents of the county"; B. Requesting authority to enter into a Regional Insertion Order Agreement with approval to execute same with National CineMedia, LLC for the Hidalgo County Health & Human Services Department for: On Screen Regional segment advertisement "Theater Advertisement" from 08/11/2017- 9/28/2017 through requisition#346507 in the total amount of $16,216.00 for the purpose of providing Public Health Awareness Outreach Services as necessary to protect the health and safety of the residents of Hidalgo County. I. Budget & Management 1. AI-60570 A. Requesting exemption from competitive procurement requirements pursuant to Texas Local Government Code, 262.024 (a)(7);(A)"Items for which competition is precluded because of existence of patents, copyrights, secret processes or monopolies" B. Approval of a "Sole Source Declaration" for "Capital Strategies Consulting, Inc." for the purchase of CodePal Tool-Kit Inspection Software; including licenses, support service, training, maintenance and any present, future accessories to be used by Hidalgo County Fire Marshal's Office and other related Hidalgo County Law Enforcement Agencies (all funding sources) with said declaration to remain in effect while product is needed and declaration is in place unless revoked by HCCC; C. Approval for Hidalgo County Fire Marshal's Office to purchase the CodePal Tooll-Kit Inspection Software (includes software, database, and access key with definition of hardware access) in the amount of $24,540.00 [with an annual cost for each subsequent year of $4,040.00]. D. Authorization to renew maintenance and support services and annual licenses for the lifetime of the software. J. Sheriff's Office 1. AI-60591 Presentation of sole vendor submitting the lowest and best bid received from South Texas Communications, Inc., meeting all specifications/requirements for the purpose of award and approval of contract (but in no event to exceed the 50K statutory bid limit of 50K) for Request for Sealed Quotes project titled: " Repair-Installation & Removal of Communication & Radio Tower & Misc. Equipment" No.: 2017-177-06-19-SGS. 2. AI-60531 Presentation of multiple bids received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of multiple award and approval of contracts for the Request for Bids titled: Hidalgo County Sheriff's Office-"Commissary Supplies for Hidalgo County Adult Detention Center Facility, aka, County Jail" through project No.:2017-063-05-10-SMA. K. Co. Wide 1. AI-60606 Recommending to award primary & secondary vendors [submitting the lowest and best bids as Primary Vendor-Waukesha Pearce Industries LLC. and Secondary Vendor-Holt Texas including approval of contracts to same for RFB No. 2017-150-07-05-TDL "Service Repair & Maintenance of County Generators", subject to compliance with HB1295. 2. AI-60600 Presentation of the sole responsible vendor, Terra Firma Materials submitting the lowest and best bid [meeting all specifications and/or requirements as detailed in the supporting documentation contained herein] for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County - "Purchase of Sand and Bedding Materials" through project No.: 2017-147-06-06-FAZ.
A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-60738 Claim of Crystal Meza D. AI-60823 EEOC Charge No. 451-2017-01167; Leticia Martinez Rodriguez v. County of Hidalgo E. AI-60862 Potential Litigation related to possible causes of action against drug manufacturers and/or distributors of opioids
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-60703 A. Presentation of the negotiated agreement for the provision of Project/Program Management Services in connection with the design and construction of a New Hidalgo County Courthouse between Hidalgo County and JACOBS Project Management Co. including any specific details, exceptions, modifications, additions and/or deletions request by CC and subject to final legal review and compliance with all requirements of the contract; B. Restatement of the original presentations made by two [2] architectural firms of HDR & HOK to HCCC in connection with the Design and Construction of a New Hidalgo County Courthouse for the purpose of completing the aspect of the process of scoring/grading/evaluating the firms for ranking and thereafter commence negotiations for an engagement letter. 2. AI-60675 A. Approval of the sixty (60) day grace period extension [as provided under E-16-311-08-09] with Martin & Margarita Pena dba Delta Specialties Signs & Supply for the provision of "Traffic Road Signs & Other Related Miscellaneous Equipment" under the same rates, terms and conditions, so as to have no lapse in services while the procurement is completed and subject to compliance with HC 1295 if and when required. B. Requesting approval to reject bids received for project titled: " Traffic Road Signs & Other Related Miscellaneous Equipment" through project RFB 2017-062-05-10-YZV so as to proceed to modify specifications and/or requirements; C. Requesting authority to advertise with approval of "Draft RFB procurement packet (i.e., legal notice, specifications - requirements, draft requirements agreements etc.,) as attached hereto for: Hidalgo County-All funding sources) for: "Traffic Road Signs & Other Related Miscellaneous Equipment" - RFB 2017-207-08-16-YZV including the re-advertising of project if/when still necessary and/or required. B. Executive Office 1. AI-60817 Requesting authority to enter into an agreement with SWAGIT Productions, LLC under CO-OP Contract TIPS #160901 in the amount of $11,940.00 for the Live Streaming Services of Commissioner's Court, archiving, all of your bandwidth and storage needed for the term coveringAug. 2017-July 2018. under requisition # 346882 as no document other than an Purchase Order is required by vendor and subject to compliance with form 1295 if/when necessary. 2. AI-60674 A. Requesting exemption from competitive bidding requirement, Texas Local Government Code, 262.024 (a)(7)(A), proprietary software. B. Pursuant to exemption approved, requesting authority to enter into a 48-month maintenance agreement between "DESTINY SOFTWARE, INC." and Hidalgo County, Texas for agenda quick software license & service in the total amount as listed: 1. $3,800 – Beginning October 1, 2017 2. $4,200 – Beginning October 1, 2018 3. $4,200 – Beginning October 1, 2019 4. $4,500 – Beginning October 1, 2020 3. AI-60586 A. Requesting exemption from competitive bidding requirements, under TxLGC Chapter 262.024 (a) (4), a personal services; B. Acceptance of the proposed scope of services and fee schedule from Sally Gavlik,dba, P/R & S, LLC with authority to enter into a personal services contract [drafted by Hon. S. Crain] subject to compliance with insurances and Form 1295 if and when applicable . C. Pct. 1 1. AI-60773 A. Acceptance and approval of an Interlocal Cooperation Agreement between County of Hidalgo, the City of Alamo and City of Donna for the provision of joint efforts for the reconstruction of Whalen Rd commencing at Business 83 and terminating at the access road to U.S. Expressway 83; B. Requesting approval of the First Amendment Interlocal Agreement with the City of Alamo and City of Donna, resulting in: 1. Project to consist of two portions, "North portion" and "South portion"; 2. Decrease in the cost of the material for road paving; 2. AI-60302 A. Requesting approval of final negotiated Professional Services Agreement with Millennium Engineers Group, Inc. as it relates to Geo-Technical and Construction Material Testing (On-Call) Services for Precinct No. 1 Projects and subject to legal counsel's final review and vendor's compliance with insurance requirements; B. Pursuant to HCCC approval of Professional Services Agreement with Millennium Engineers Group, Inc., requesting approval of the following as it relates to On Call Construction Materials Testing Services and subject Caption A [above & herein] execution: 1. Work Authorization No. 1 in the amount of $12,842.00 for Mile 3 East Road Improvements; 2. Work Authorization No. 2 in the amount of $11,863.50 for Whalen Road Improvements. D. Pct. 2 1. AI-60849 a. Acceptance and approval of Work Authorization No. 6 (with an estimated cost of $1,076.79) as submitted by project engineer, B2Z Engineering LLC, to provide asbestos testing services for the demolition of the Pct 2 Palmer Pavilion Facility, through Contract #C-16-326-08-23; b. Pursuant to contract with B2Z Engineering, LLC (Article 12), a request for approval by engineer, to permit the subcontracting of AAMECC LLC, in connection with C-16-326-08-23, Work Authorization No. 6 for the Pct 2 Palmer Pavilion Renovation Project. 2. AI-60843 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with geo-technical and construction material testing services required for Precinct No. 2 Projects (on an as needed basis): Terracon Consultants, Inc. Earth Co. Personal Service Industries, Inc. (PSI) Evaluator #1 97 95 94 Ranking c. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm of ___________________for geo-technical and construction material testing services (on call as needed basis) Pct. 2 . 3. AI-60687 a. Approval of Final AIA Document A 101 form of agreement & form A 201 subject to legal review] between Hidalgo County-Owner and NM Contracting, LLC-Contractor for the construction of the "County Wide Service Shop" located in Pct. 2 including authority for project architect, Nassari- Warren Group Architects, Inc., to issue and send formal Notice to Proceed; b. Requesting approval to rescind action taken on 6/27/17 (AI#60412-B.) regarding: "Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Armando Garza, Jr., to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". c. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Armando Garza, Jr., to execute change orders that involve ...'an increase or decrease in cost of $10,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 4. AI-60682 Approval of payment for Invoice #003 in the amount of $862.40 for professional services, submitted by project architect, The Warren Group Architects Inc. through Contract C-15-159-09-15 for the Countywide Mechanic Shop Facility Project. E. Pct. 3 1. AI-60733 Approval to purchase Three (3) 2017 CPS Steel End Dump Trailers through the County's membership/participation with TASB-BuyBoard Cooperative Purchasing Program's awarded vendor- Cleveland Mack Sales DBA Performance Trailer for Commissioner Pct. 3 (Contract# 516-16 Exp: 11/30/2019) through requisition# 346439 in the amount of $124,080.00. F. Pct. 4 1. AI-60812 Request by Pct. #4 to authorize the publication of sealed bids for the construction of the 10th Street Project with procurement packet along with Plans, Specifications & Estimates [PS&E] developed/drafted through project architect, L&G Engineering and subject to TxDOT approval prior to release of bid packets. 2. AI-60794 Acceptance and approval of Change Order No. 5 to [extend the term an additional six (6) days] with in connection to agreement #C-16-145A-07-19 with RG Enterprises, LLC. dba, G&G Construction as [reviewed/recommended by project architect Mata-Garcia Architects, LLP] for ongoing project: ["Landscape/Structural and Irrigation Construction for the San Carlos CRC"] in Precinct 4 and subject to HB1295 when and if applicable. 3. AI-60713 A. Recommendation to take action to "cease" negotiations with the number one [#1] ranked firm, Milnet Architectural Services, PLLC in connection with the "Design and Construction of Brewster Park" (located near intersection of U.S. 281 and FM 1017 in Edinburg, Texas) within Hidalgo County Precinct No. 4 as original budget has been significantly reduced and ILA between Hidalgo County Pct. 4 and Edinburg CISD expired on 06-01-17; B. Approval to send official notice to the other two ranked firms of the circumstances preventing the moving forward of this project. 4. AI-60560 Requesting authority to reject bids received for the J.R. Milo Ponce Memorial Park Improvements thru RFB: 2017-173-06-28-TDL, and that the project be re-advertised at a later date with revised specifications as requested by Commissioner Pct. 4. G. Constables 1. AI-60749 Acceptance and approval for payment of the listed invoices for Constables Pct. 1 and Pct. 3 from Lexis Nexis with authority for the Hidalgo County Treasurer, Hon. Norma G. Garcia to issue payment after review and Auditors processing procedures are completed: a. Inv. 20161130S in the amount of $582.42 b. Inv. 20161231S in the amount of $582.42 c. Inv. 20170131S in the amount of $582.42 d. Inv. 20170228 in the amount of $582.42 e. Inv. 20170331 in the amount of $582.42 f. Inv. 20170430 in the amount of $582.42 H. Health & Human Services Dept. 1. AI-60806 a. Presentation of scoring grid for the purpose of ranking by Commissioners' Court, responses received in connection with the Request for Proposals for "Online Pharmacy Billing Services" - RFP No.: 2017-149-06-21-HGO. Participant Average Score Ranked HEB 95.8 CITIZENS 90.4 IPM 89.4 b. Authority for Purchasing Department to commence negotiations with the number one ranked participant ___________________ in order to finalize a contract for the provisions of Online Pharmacy Billing Services for Hidalgo County Health & Human Services Department, including all applicable agencies and/or programs. 2. AI-60763 A. Requesting exemption from competitive bidding requirements under Local Government Code (262.024 (Section A)(2)) "An item necessary to preserve or protect the public health or safety of the residents of the county"; B. Requesting authority to enter into a Regional Insertion Order Agreement with approval to execute same with National CineMedia, LLC for the Hidalgo County Health & Human Services Department for: On Screen Regional segment advertisement "Theater Advertisement" from 08/11/2017- 9/28/2017 through requisition#346507 in the total amount of $16,216.00 for the purpose of providing Public Health Awareness Outreach Services as necessary to protect the health and safety of the residents of Hidalgo County. I. Budget & Management 1. AI-60570 A. Requesting exemption from competitive procurement requirements pursuant to Texas Local Government Code, 262.024 (a)(7);(A)"Items for which competition is precluded because of existence of patents, copyrights, secret processes or monopolies" B. Approval of a "Sole Source Declaration" for "Capital Strategies Consulting, Inc." for the purchase of CodePal Tool-Kit Inspection Software; including licenses, support service, training, maintenance and any present, future accessories to be used by Hidalgo County Fire Marshal's Office and other related Hidalgo County Law Enforcement Agencies (all funding sources) with said declaration to remain in effect while product is needed and declaration is in place unless revoked by HCCC; C. Approval for Hidalgo County Fire Marshal's Office to purchase the CodePal Tooll-Kit Inspection Software (includes software, database, and access key with definition of hardware access) in the amount of $24,540.00 [with an annual cost for each subsequent year of $4,040.00]. D. Authorization to renew maintenance and support services and annual licenses for the lifetime of the software. J. Sheriff's Office 1. AI-60591 Presentation of sole vendor submitting the lowest and best bid received from South Texas Communications, Inc., meeting all specifications/requirements for the purpose of award and approval of contract (but in no event to exceed the 50K statutory bid limit of 50K) for Request for Sealed Quotes project titled: " Repair-Installation & Removal of Communication & Radio Tower & Misc. Equipment" No.: 2017-177-06-19-SGS. 2. AI-60531 Presentation of multiple bids received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of multiple award and approval of contracts for the Request for Bids titled: Hidalgo County Sheriff's Office-"Commissary Supplies for Hidalgo County Adult Detention Center Facility, aka, County Jail" through project No.:2017-063-05-10-SMA. K. Co. Wide 1. AI-60606 Recommending to award primary & secondary vendors [submitting the lowest and best bids as Primary Vendor-Waukesha Pearce Industries LLC. and Secondary Vendor-Holt Texas including approval of contracts to same for RFB No. 2017-150-07-05-TDL "Service Repair & Maintenance of County Generators", subject to compliance with HB1295. 2. AI-60600 Presentation of the sole responsible vendor, Terra Firma Materials submitting the lowest and best bid [meeting all specifications and/or requirements as detailed in the supporting documentation contained herein] for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County - "Purchase of Sand and Bedding Materials" through project No.: 2017-147-06-06-FAZ.
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. AI -60656 Requesting Approval of Right of Entry request from R.O.W. Surveying Services, L.L.C. and authorization for Drainage District General Manager to execute as it relates to surveys along Whalen Rd Property ID # 842215 6. AI -60814 Acceptance and approval of Supplemental agreement No. 4 to the Contract of S & B Infrastructure, LTD for professional engineering services related to the design and expansion of the Raymondville Drain Outfall System. This agreement request an extension of the termination date for one (1) year pursuant and as allowed under Article 8 of the contract. 7. AI -60813 Consider and approve a Resolution authorizing issuance, sale and delivery of Hidalgo County Drainage District No. 1 Unlimited tax Refunding Bonds, Series 2017; payable from the levy of a direct and continuing unlimited annual ad valorem tax pursuant to the provisions of Chapter 56, Texas Water Code; authorizing the refunding of certain outstanding obligations; authorizing the execution of a bond purchase contract; execution of an escrow and trust agreement, and making other provisions regarding such bonds and matters incident thereto. 8. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 9. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 10. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 11. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 12. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. AI-60872 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. Presentation of Fund Information Report B. AI-60694 Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports. C. AI-60797 Discussion, consideration and approval to process the City of Penitas 2015-2016 TIRZ payment, in the amount of $75,042.41 pursuant to the interlocal agreement between the City of Penitas, Hidalgo County, and Reinvestment Zone No. 1, City of Penitas. D. AI-60841 Discussion, consideration and approval to process the City of Edinburg 2016-2017 TIRZ payment in the amount of $63,322.72 pursuant to the interlocal agreement between the City of Edinburg, Hidalgo County, and Tax Increment Reinvestment Zone No. 4. E. AI-60842 Discussion, consideration and approval to process the City of Hidalgo 2016-2017 TIRZ payment in the amount of $253,358.30, pursuant to the interlocal agreement between the City of Hidalgo, Hidalgo County, and Tax Increment Reinvestment Zone No. 1. 3. 2017 Intradepartmental transfers: A. AI-60857 2017 - Pct 2 Sanitation (1100) B. AI-60855 2017 - Pct 2 Parks (1100) C. AI-60839 2017 - Auxiliary Court (1100) D. AI-60648 2017 - Pct 3 Sanitation (1100) E. AI-60581 2017-Elections (1283)/ 2015 Chapter 19 (1283) F. AI-60587 2017-Elections (1283)/2016 Chapter 19 (1283) G. AI-60590 2017 - Fire Marshal (1100) H. AI-60592 2017 - Facilities Management Co Wide ( 1100) I. AI-60643 2017 - JP Pct 4/PL 1 (1100) J. AI-60627 2017 - Health & Human Services Dept. / Medicaid Admin (1293) K. AI-60598 2017 - Health & Human Services Dept. / H.D. Adm (1293) L. AI-60665 2017 - Health & Human Services Dept. / IMM Div Local (1293) M. AI-60653 2017 - DA CCP59 (1223) N. AI-60668 2017 - D.A. CJD-BPU (1281) O. AI-60671 2017 - Criminal DA (1100) P. AI-60680 2017 - D.A. CJD-VAP (1281) Q. AI-60681 2017 - D.A. CJD-DVSP (1281) R. AI-60721 2017 - Pct 1 - Sanitation (1100) S. AI-60663 2017 - Pct. 1 Admin (1200) T. AI-60724 2017 - Pct. 1 Parks (1100) U. AI-60728 2017 - Pct 1 Rd Maint (1200) V. AI-60659 2017 - DBM/ Budget Div (1100) W. AI-60678 2017 - Justice Crt Tech (1242) X. AI-60683 2017 - 430th District Court (1100) Y. AI-60688 2017 - Human Services (1100) Z. AI-60690 2017 - Public Affairs (1100) AA. AI-60723 2017 - Sheriff (1100) BB. AI-60725 2017 - TX Healthy Communities (1293) CC. AI-60734 2017 - County Auditor's Office (1100) DD. AI-60742 2017 - Insurance (1100) EE. AI-60859 2017 - Planning Dept. (1100) FF. AI-60745 2017 - Planning Dept. (1100) GG. AI-60756 2017 - Executive Office (1100) HH. AI-60796 2017 - Constable Precinct 4 (1100) II. AI-60720 2017 - Constable Precinct 4 (1100) JJ. AI-60761 2017 - Constable Precinct 4 (1100) KK. AI-60762 2017 - CCL #4 (1100) LL. AI-60792 2017 - Pct 4 Parks (1100) MM. AI-60795 2017 - CO 2014/ Pct. 4 Sunflower Park (1345) NN. AI-60804 2017 - Pct. 4 Rd. Maint (1200) OO. AI-60769 2017 - County Judge (1100) PP. AI-60799 2017 - Emergency Mgmt (1100) QQ. AI-60810 2017 - County Clerk's (1237) RR. AI-60811 2017 - County Clerk's (1100) SS. AI-60831 2017 - Tax Office (1100) TT. AI-60832 2017 -WIC (1292) UU. AI-60559 2017 - Elections Department (1100) VV. AI-60327 2017 - HIDTA (1291) 4. 2017 Interdepartmental transfers: A. AI-60851 Pct 2 Rd Maint (1200): Approval of 2017 interdepartmental transfer from Pct 2 Sgt Trevino Rd Prj to Pct 2 Rd Maint in the amount of $61,000.00 to fund operating expenditures. B. AI-60854 Pct 2 Administration (1200): Approval of 2017 interdepartmental transfer from Pct 2 Sgt Trevino Rd Prj to Pct 2 Adm in the amount of $1,500.00 to fund purchase of equipment. C. AI-60853 Co. Wide Admin (1100): Approval of 2017 interdepartmental transfer from General Litigation (prgm 006) to Co Wide Adm (prgm 002) in the amount of $30,000. D. AI-60819 Nuisance Abatement Program (1100): Approval of 2017 interdepartmental transfer from Co. Wide Adm.-Contingency (002) to the Nuisance Abatement Program (039) to fund various expenditures. E. AI-60826 TXDOT-Pct 1 CR 229 BR-M17½ Rd. (1315): Approval of 2017 interdepartmental transfer from TXDOT Pct 1 M2W to TXDOT Pct 1 CR229 BR in the amount of $20,308.05 to fund TXDOT Change Order #7. F. AI-60784 Facilities Management (1100): Approval of 2017 interdepartmental transfer in the amount of $10,000.00 to fund a new county service facility. G. AI-60833 Pct. 4 Rd. Maintenance (1200): Approval of 2017 interdepartmental transfer from ICA McAllen-Russell (142) to Rd. Maint (program 007) in the amount of $92,800.00. H. AI-60860 Approval of 2017 interdepartmental transfer from Pct. 4 Restitution (program 125) to Doolittle Recovery (program 162) in the amount of $10,357.89. 5. Planning Department: A. AI-60765 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) B. AI-60746 1. Reimbursement of Financial Guarantee a. Luz & Tomas Subdivision- Pct.3 (Luz & Tomas De Leon) (Doffing Road & Mile 6 North Road) Reimbursement request: $1,500.00 for installation of 1 OSSF C. AI-60658 1. Reimbursement of Financial Guarantee a. L & D Rodriguez Subdivision- Pct.1 (Lorenzo & Diana Rodriguez) (Mile 6 West Road & Mile 10 North Road) Reimbursement request: $1,500.00 for installation of 1 OSSF 6. Monthly Fee Reports: A. AI-60702 District Attorney's Office Check Fraud Fees Monthly Report - June 2017 7. Executive Office: A. AI-60741 Approval of payment for invoice dated 7/13/2017 in the total amount of $1,885.89 as submitted by McGriff, Seibels & Williams of TX for adjustments to the 2017 County Wide Commercial Property Policy, as listed below, with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor. Description of Property Property Address Coverage Type Coverage Amount Endowment Center 107 N Sunflower Rd. Added Building $1,500,000 Endowment Center 107 N Sunflower Rd. Added Contents $ 92,962 Endowment Center - Cistern 107 N Sunflower Rd. Added Building $ 60,000 B. AI-60686 Approval of Right of Way Permits: 1). North Alamo Water Supply Corporation: a). Station 00+00 to Station 20+44: (Waterline) North Alamo Water Supply Corporation is proposing to install 2,044 lineal feet of 10-inch PVC C900 DR25 waterline lying 5.0 feet south of the existing north right-of-way line of said Owassa Road. The waterline is located in rural eastern Hidalgo County just 4.7 miles northeast of Pharr, Texas. b). Station 00+00: (Waterline Bore) North Alamo Water Supply Corporation is proposing to cross Owassa Road with 35.0 lineal feet of 10-inch waterline. The waterline is located in rural eastern Hidalgo County just 4.7 miles northeast of Pharr, Texas. The proposed waterline will be installed 700.0-feet west from the centerline of said Owassa Road and Cesar Chavez Road. In addition, the waterline will be 40-inches below natural ground and will be bored and encased with 30 lineal feet of 21-inch SDR26 PVC Casing to cross Owassa Road. c). Station 7+00: (Waterline Bore) North Alamo Water Supply Corporation is proposing to cross Cesar Chavez Road with 60.0 lineal feet of 10-inch waterline. The waterline is located in rural eastern Hidalgo County just 4.8 miles northeast of Pharr, Texas. The proposed waterline will be installed 15.0-feet north from the centerline of said Owassa Road and Cesar Chavez Road. In addition, the waterline will be 40-inches below natural ground and will be bored and encased with 52 lineal feet of 21-inch SDR26 PVC Casing to cross Cesar Chavez Road. d). Station 15+27: (Waterline Bore) North Alamo Water Supply Corporation is proposing to cross Gonzalez Street with 50.0 lineal feet of 10-inch waterline. The waterline is located in rural eastern Hidalgo County just 4.9 miles northeast of Pharr, Texas. The proposed waterline will be installed 24.0-feet north of from the centerline of said Owassa Road and Gonzalez Street. In addition, the waterline will be 40-inches below natural ground and will be bored and encased with 35 lineal feet of 21-inch SDR26 PVC Casing to cross Gonzalez Street. e). Station 30+00 to Station 33+85: (Waterline) North Alamo Water Supply Corporation is proposing to install 385 lineal feet of 10-inch PVC C900 DR25 waterline lying 5.0 feet south of the existing north right-of-way line of said Owassa Road. The waterline is located in rural eastern Hidalgo County just 5.0 miles northeast of Pharr, Texas. f). Station 35+90 to Station 46+22: (Waterline) North Alamo Water Supply Corporation is proposing to install 1032 lineal feet of 10-inch PVC C900 DR25 waterline lying 5.0 feet south of the existing north right-of-way line of said Owassa Road. The waterline is located in rural eastern Hidalgo County just 5.2 miles northeast of Pharr, Texas. g). Station 37+75: (Waterline Bore) North Alamo Water Supply Corporation is proposing to cross Cenizo Street with 50.0 lineal feet of 10-inch waterline. The waterline is located in rural eastern Hidalgo County just 5.2 miles northeast of Pharr, Texas. The proposed waterline will be installed 25.0-feet north from the centerline of said Cenizo Street and Owassa Road. In addition, the waterline will be 40-inches below natural ground and will be bored and encased with 30 lineal feet of 21-inch SDR26 PVC Casing to cross Cenizo Street. h). Station 41+57: (Waterline Bore) North Alamo Water Supply Corporation is proposing to cross El Sauz Street with 50.0 lineal feet of 10-inch waterline. The waterline is located in rural eastern Hidalgo County just 5.3 miles northeast of Pharr, Texas. The proposed waterline will be installed 25.0-feet north from the centerline of said Cenizo Street and Owassa Road. In addition, the waterline will be 40-inches below natural ground and will be bored and encased with 30 lineal feet of 21-inch SDR26 PVC Casing to cross El Sauz Street. i). Station 99+34 to Station 100+06: (Waterline) North Alamo Water Supply Corporation is proposing to install 72 lineal feet of 10-inch PVC C900 DR25 waterline lying 5.0 feet south of the existing north right-of-way line of said Owassa Road. The waterline is located in rural eastern Hidalgo County just 6.0 miles northeast of Pharr, Texas. j). Station 74+93: (Waterline Bore) North Alamo Water Supply Corporation is proposing to cross Tejano Drive with 50.0 lineal feet of 10-inch waterline. The waterline is located in rural eastern Hidalgo County just 5.7 miles northeast of Pharr, Texas. The proposed waterline will be installed 54.0-feet north from the centerline of said Tejano Drive and Owassa Road. In addition, the waterline will be 40-inches below natural ground and will be bored and encased with 40 lineal feet of 21-inch SDR26 PVC Casing to cross Tejano Drive. k). Station 85+75: (Waterline Bore) North Alamo Water Supply Corporation is proposing to cross Tower Road with 80.0 lineal feet of 10-inch waterline. The waterline is located in rural eastern Hidalgo County just 5.8 miles northeast of Pharr, Texas. The proposed waterline will be installed 73.5-feet north from the centerline of said Tower Road and Owassa Road. In addition, the waterline will be 40-inches below natural ground and will be bored and encased with 52 lineal feet of 18-inch x 3/8-inch Steel Casing to cross Tower Road. l). Station 104+00: (Waterline Bore) North Alamo Water Supply Corporation is proposing to cross El Ahijado Road with 50.0 lineal feet of 10-inch waterline. The waterline is located in rural eastern Hidalgo County just 6.1 miles northeast of Pharr, Texas. The proposed waterline will be installed 27.5-feet north from the centerline of said El Ahijado Road and Owassa Road. In addition, the waterline will be 40-inches below natural ground and will be bored and encased with 40 lineal feet of 21-inch SDR26 PVC Casing to cross El Ahijado Road. m). Station 113+21 to Station 115+72: (Waterline) North Alamo Water Supply Corporation is proposing to install 251 lineal feet of 10-inch PVC C900 DR25 waterline lying 5.0 feet south of the existing north right-of-way line of said Owassa Road. The waterline is located in rural eastern Hidalgo County just 6.3 miles northeast of Pharr, Texas. n). Station 132+44 to Station 135+54: (Waterline) North Alamo Water Supply Corporation is proposing to install 310 lineal feet of 10-inch PVC C900 DR25 waterline lying 5.0 feet south of the existing north right-of-way line of said Owassa Road. The waterline is located in rural eastern Hidalgo County just 6.6 miles northeast of Pharr, Texas. o). Station 116+43: (Waterline Bore) North Alamo Water Supply Corporation is proposing to cross Roman Circle with 95.0 lineal feet of 10-inch waterline. The waterline is located in rural eastern Hidalgo County just 6.3 miles northeast of Pharr, Texas. The proposed waterline will be installed 57.5-feet north from the centerline of said Roman Circle and Owassa Road. In addition, the waterline will be 40-inches below natural ground and will be bored and encased with 40 lineal feet of 21-inch SDR26 PVC Casing to cross Roman Circle. p). Station 138+22: (Waterline Bore) North Alamo Water Supply Corporation is proposing to cross Cherokee Drive with 135.0 lineal feet of 10-inch waterline. The waterline is located in rural eastern Hidalgo County just 6.7 miles northeast of Pharr, Texas. The proposed waterline will be installed 57.0 feet north from the centerline of said Cherokee Drive and Owassa Road. In addition, the waterline will be 40-inches below natural ground and will be bored and encased with 40 lineal feet of 21-inch SDR26 PVC Casing to cross Cherokee Drive. q). Station 148+59: (Waterline Bore) North Alamo Water Supply Corporation is proposing to cross Acacia Circle with 94.0 lineal feet of 10-inch waterline. The waterline is located in rural eastern Hidalgo County just 6.8 miles northeast of Pharr, Texas. The proposed waterline will be installed 62.7 feet north from the centerline of said Acacia Circle and Owassa Road. In addition, the waterline will be 40-inches below natural ground and will be bored and encased with 40 lineal feet of 21-inch SDR26 PVC Casing to cross Acacia Circle. r). Station 156+95: (Waterline Bore) North Alamo Water Supply Corporation is proposing to cross Anacua Drive with 94.0 lineal feet of 10-inch waterline. The waterline is located in rural eastern Hidalgo County just 6.9 miles northeast of Pharr, Texas. The proposed waterline will be installed 62.9 feet north from the centerline of said Anacua Drive and Owassa Road. In addition, the waterline will be 40-inches below natural ground and will be bored and encased with 40 lineal feet of 21-inch SDR26 PVC Casing to cross Acacia Circle. C. AI-60744 Approval of Right of Way Permits: 1). North Alamo Water Supply Corp: a). Weslaco, TX; Proposing a 4" waterline, from the centerline of FM 1015 go West 1,320 feet on South side. Will propose 4" go 2,300 on south side of Mile 14N the 5' row and 4" deep. b). Hortencia Mata Murillo; Mercedes, TX; Proposing a bore a 2 inch casing for a 3/4" waterline, from the centerline of La Mesa Circle go west 250 feet. Will bore on Lomita Dr. from north to south 4" deep. 8. Tax Refunds: A. AI-60664 Account Number Payer Amount T0941.08.000.0001.00 Corelogic $5,619.19 T2100.00.242.0014.06 Lone Star National Bank $7,655.84 9. Membership Dues/Certifications: A. AI-60660 District Attorney (1100): Requesting approval to pay 2017 membership dues for the Texas District & County Attorneys Association (TDCAA) for the following District Attorney's Office employees: Norma De La Rosa, Linda Marie Greenwood, Rosendo Reyes and Robert Vina III, in the amount of $225.00 (Requisition #345948), with authority for County Treasurer to issue check after review, audit and procedures are completed by County Auditor. B. AI-60693 Public Affairs: Requesting approval to pay 2017 membership dues for an Agency Membership to the Texas Association of Telecommunications Officers and Advisors (TATOA) for Jaclyn Trevino, in the amount of $150.00, (Req #345920) with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor. C. AI-60704 Tax Office: Requesting approval to pay 2016-2017 TAAO Membership dues in the amount of $90.00 (Req. 345321) for: Jose Edgar Jaramillo, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor. D. AI-60705 Tax Office: Requesting approval to pay 2017 TAAO Membership dues in the amount of $270.00 (Req. 346182) for: Jose Jaramillo, Pablo Villarreal Jr., Eva Mireles, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor. E. AI-60748 County Auditor: Requesting approval to pay membership dues to the Association of Certified Fraud Examiners (ACFE) for Maria Arcilia Duran, CPA, Director of Audit for the Hidalgo County Auditor's Office, in the total amount of $175.00 (Requisition #346519) with the authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor. F. AI-60549 HIDTA - Task Force: Requesting approval of requisition # 00345587, renewing the 2017-2018 Texas Narcotic Officers Association (TNOA) membership dues for the Hidalgo County Criminal District Attorney HIDTA Task Force in the total amount of $440.00, with authorization for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor's Office. 10. Headstart: A. AI-60753 Approval of Children's Applications for 2017-2018 B. AI-60754 Approval of Texas Department of Agriculture Meals and Snacks Monthly Report: May 2017 C. AI-60755 Approval of Special Services Monthly Report: May 2017 D. AI-60752 Approval of Monthly Program Financial Report: May 2017 11. Budget & Management: D. Interfund transfers: 1. AI-60692 Pct 1 Rd. Maint (1200): Approval of 2017 interfund transfer from Co Wide Adm - Contingency (1100) to Pct 1 Rd. Maint. (1200) in the amount of $6,701.00 for the purchase of supplies needed for the Boot Camp Trail. 2. AI-60828 Pct. 4 (1100): Approval of 2017 interfund transfer from Pct 4 Rd Maintenance, program 007 (1200), to Pct 4 CRC Sunflower, prgm 186 and Pct 4 Sanitation, prgm001 (1100), in the total amount of $17,211.25 12. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. AI-60848 Acceptance and approval of payment for invoice#17-6-000017 in the amount of $996.05, as submitted by project engineer, L&G Consulting Engineers Inc., for services provided under Contract C-16-305-10-04 (WA#1), for Pct 4 San Carlos CRC Landscaping, Irrigation & Retaining Wall project. B. AI-60850 Acceptance and approval of payment for Invoice#11326350 in the amount of $7,400.90, as submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-11-234-09-13 through (WA#2), for Pct 4 FM 1925 & N. Alamo Rd. Ext.project. C. AI-60844 Pct 4 Project Inovices- 1. Request approval for processing and payment of invoice 17-6-000004 submitted by L&G Consulting Engineers in the amount of $1,493.98 for San Carlos CRC Sunflower Park Concrete Walking Trail and Sunflower Park(PO# 746888). 2. Request approval for processing and payment of invoice 00002266 submitted by Halff Associates in the amount of $3,438.00 for J.R. "Milo" Ponce Memorial Park Improvements (PO# 759817). 3. Request approval for processing and payment of invoice 11326365 submitted by L&G Engineering in the amount of $7,862.50 for FM222 (Ware Road) Project WA#2 (PO# 736559). 4. Request approval for processing and payment of invoice 11326376 submitted by L&G Engineering in the amount of $3,900.00 for FM1925 WA#1 (P0# 739761). 5. Request approval for processing and payment of invoice 11326356 submitted by L&G Engineering in the amount of $77,853.90 for 10th Street Extension (P0# 700265). 6. Request approval for processing and payment of invoice 11326377 submitted by L&G Engineering in the amount of $5,260.00 for FM1925 WA#1 (P0# 663995). 7. Request approval for processing and payment of invoice 11326369 submitted by L&G Engineering in the amount of $9,686.88 for Milo Ponce Memorial Park Imprv (PO# 762380). 8. Request approval for processing and payment of invoice 00002391 submitted by Halff Associates in the amount of $1,844.10 for Sanitation Collection Facility & M Rd Building (PO# 745734). 9. Request approval for processing and payment of Application 1 from Synergy Builders of Texas in the amount of $112,950.00 for Recovery & Motor Pool Project (PO#761124). D. AI-60856 Ratification of the fully executed Change Order No. 2 in connection with contract No. C-16-281-11-15 -Hidalgo County Precinct #2 -YUMA AVENUE EXTENSION PROJECT(from McColl Rd to 0.16 miles east of McColl Rd) as recommended by project inspector, Eugene Palacios and subject to compliance with HB1295 when and if applicable. E. AI-60569 Approval to enter into a 36 month capital lease agreement with G. E. Capital Information Technology Solutions, dba, Ricoh USA, through State of Texas DIR Contract # TSO-3041 for 3 copiers to be located in various Tax Office locations/sites. F. AI-60572 Approval to enter into a 36 month capital lease agreement with G. E. Capital Information Technology Solutions, dba, Ricoh USA, through State of Texas DIR Contract # TSO-3041 for IT DEPT. G. AI-60573 Approval to enter into a 48 month capital lease agreement with G. E. Capital Information Technology Solutions, dba, Ricoh USA, through State of Texas DIR Contract # TSO-3041 for JP 1, PL 2. H. AI-60574 JP 1 PL 1: Approval to enter into a 48 month capital lease agreement with G. E. Capital Information Technology Solutions, dba, Ricoh USA, through State of Texas DIR Contract: TSO-3041 with all documentation attached/ contained herein. I. AI-60616 Approval to enter into a 36 month capital lease agreement with G. E. Capital Information Technology Solutions, dba, Ricoh USA, through State of Texas DIR Contract # TSO-3041 with 4 copiers to be located in various Tax Office locations/sites. J. AI-60644 Authority to exercise the seventh of nine possible (1) year options to extend/renew [as provided in the current agreement] for the:"LEASE OF TOWER SPACE" in connection the Hidalgo County Sheriff's Office (under the same rates, terms and conditions), effective 08/03/17 and expires 08/02/18. 1) SBA TOWERS IV, LLC - (LA JOYA TOWER SITE) 2) O.E. INVESTMENTS, LTD - (WESLACO TOWER SITE) K. AI-60645 Requesting authority to exercise the first [1st] extension term [as provided in the current contract] for:"BOTTLED WATER SERVICES” (on an as needed basis) including the"Mutual Agreement" to Amend the current Maintenance/Equipment Services [to a monthly basis] for Hidalgo County with all other rates, terms and conditions remaining the same with MOUNTAIN GLACIER, LLC, effective 08/30/17 through 08/29/18. L. AI-60655 Emergency Management: Request to remove fixed asset from department inventory list with detailed description of asset attached as "Exhibit A" Inventory Listing M. AI-60666 Acceptance and approval to exercise the County’s option to extend the one (1) year renewal [as permitted in contract #C-16-078-07-19] under the same rates, terms and conditions with Frontera Materials, Inc. for the provision of “Hot Mix Cold Laid Road Material” effective August 03, 2017 to August 02, 2018. (New contract # E-17-197-07-25). N. AI-60669 Pct. 1 is requesting acceptance & approval of invoice 11326378 in the amount of $153,019.60 for Mile 6 Project, as submitted by contracted/project engineer, L & G Consulting Engineers, Inc. O. AI-60706 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County Health & Human Services Dept.-"RFB No:2017-193-00-00-SGS, including the re-advertisement of project when/if necessary or required. P. AI-60712 Approval to exercise the County's option to extend for the final one (1) year term under contract #E-16-393-09-27 with Kalifa's Western Wear, Inc., for Lease of Office Space in the City of McAllen for WIC Program, under the same rates, terms & conditions. Q. AI-60715 Approval to exercise the County's option to extend for the final one (1) year term under contract #C-17-210-07-25-with Information Management Solutions, LLC, for Printing and Mailing of Post Cards (Warrants and/or Reminders), for Hidalgo County under the same rates, terms & conditions. R. AI-60716 Approval to exercise the County's option to extend for a one (1) year term under contract #E-16-346-08-30 with Laura Salinas, for Lease of Office Space in the City of Mercedes for WIC Program, under the same rates, terms & conditions. S. AI-60718 Requesting authority to exercise the sixty (60) day extension for contract #E-15-106-07-08 for “Custodial Services for Hidalgo County Owned Buildings Commencing with Administration Building in Edinburg, TX while procurement process is on-going and completed under the same rate, term and conditions commencing August 17, 2017 through October 16, 2017. T. AI-60726 Clarification on AI-60094 dated 06/13/17 to reflect a modified subscription for legal research services for a term of 36 months. U. AI-60770 1. Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft contract document etc.) for project titled: Hidalgo County-"Purchase of Uniforms & Accessories for Hidalgo County Law Enforcement Agencies - RFB No.:2017-122-SMA including the re-advertisement of project if No Bids received and/or are reject and project is still required. 2. Requesting authority to exercise the SIXTY (60) DAY grace period extension as provided in the current agreements for the: "Purchase of Uniforms and/or Accessories for All County Law Enforcement Agencies" (on as needed basis), [under the same rates, terms and conditions] or [upon completion of the procurement process which ever comes first] and is most advantageous to Hidalgo County with the following: A. Lone Star Uniforms, Inc. - (E-16-292-08-09) - commencing, 10/11/17, expiring, 12/10/17 B. Bob Barker Seller, Inc. - (E-16-292A-08-09) - commencing, 10/11/17, expiring, 12/10/17 V. AI-60774 Approval of Application for Payment No. 3 in the amount of $2,403.50 for the Pct 2 Yuma Avenue Extension project submitted by contractor, Texas Cordia Construction, LLC through Contract C-16-281-11-15 and as reviewed by project inspector, Eugene Palacios, P.E. W. AI-60789 1. Approval to exercise the County's option to extend for the final one (1) year term under contract #C-16-079-07-06 with Southern Star Transport, LTD, for Hauling of Road Material-Except Crushed Caliche, for Hidalgo County Precinct No. 2 under the same rates, terms & conditions. 2. Approval to exercise the County's option to extend for the final one (1) year term under contract #C-16-079A-07-06 with Roy's Hauling Inc., for Hauling of Road Material-Only Crushed Caliche, for Hidalgo County Precinct No. 2 under the same rates, terms & conditions. X. AI-60802 Ratification of the fully executed Change Order No. 1 in connection with contract No. C-16-378-02-21 -Hidalgo County Precinct #2 -Regional Linear Park Project(from Ridge Road to San Antonio Ave) as recommended by project engineer, Robert Macheska, P.E. and subject to compliance with HB1295 when and if applicable. Y. AI-60815 Approval of Application for Payment No. 2 in the amount of $85,635.85 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and as reviewed by project engineer, Ricardo Gallaga, P.E. Z. AI-60783 Executive Office - Traffic Engineering: Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice Date Invoice # Amount PO # L&G Engineering, Inc. 6/30/17 11326357 $7,681.76 733569 AA. AI-60782 Executive Office - New Courthouse Project: Acceptance and approval of the following invoice in connection with drainage improvements at SH 107 & Bus 281 with authority for County Treasurer to issue payment after review and processing procedures are completed by County Auditor: Vendor Invoice Date Invoice# Amount PO# L&G Consulting Engineers, Inc. 6/30/17 11326374 $30,250.00 750481 BB. AI-60565 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County "Mailing Services" - RFB No.: 2017-164-00-00-FAZ, including re-advertising if/when necessary and/or required.
A. AI-60638 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of July 1-15, 2017 in the amount of $27,762.39 and requesting approval of wire transfer. B. AI-60637 1. Approval of reimbursement in the amount of $1,152,775.27 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 06/29/17 to 07/12/17. 06/29-30/17 $ 66,186.52 07/03-05/17 $ 491,951.87 07/06-12/17 $ 594,636.88 TOTAL $1,152,775.27 2. Approval of wire transfer to cover claims paid. C. AI-60636 1. Approval of reimbursement in the amount of $10,637.67 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 07/01/17 to 07/14/17. 07/01-07/17 $ 8,317.45 07/08-14/17 $ 2,320.22 TOTAL $10,637.67 2. Approval of wire transfer to cover claims paid.
AI-60790 Consider and approve an order authorizing the issuance, sale and delivery of Hidalgo County, Texas Certificates of Obligation, Series 2017; payable from the levy of a direct and continuing annual ad valorem tax within the limits prescribed by law and a limited pledge (never to exceed $1000) from the surplus net revenues from the operation of the County’s parks as authorized pursuant to Chapter 320, Local Government Code; prescribing the terms and form thereof; providing for the payment of the principal thereof and interest thereon; authorizing the use of an official statement to be used in connection with the sale of the certificates; and making other provisions regarding such certificates and matters incident thereto.
Health Care Funding District: 1. AI-60695 Approval to serve as the Primary Service Delivery Area (SDA) Liaison for the Uniform Hospital Rate Increase Program (UHRIP). 2. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
HIDTA - Task Force: A. AI-60641 Requesting approval for County Treasurer to process payment for fuel reimbursement in the amount of $30.00 for TFA Rodrigo Sampayo after auditing procedures are completed by County Auditor. TFA Rodrigo Sampayo paid for fuel expense with personal credit card due to Hidalgo County Card not working properly.
Constable Pct. #2: A. AI-60670 Requesting approval to accept and approve the "Public Purpose" [pursuant to Texas Constitution, Article 3, Section 52] served for the request to purchase promotional items. Item's needed to be purchased through current term such as but limited to table clothes, banners, pens, pencils and etc., as these items will be useful to inform, relate progress, educate and report important information to our constituents on aspects of numerous projects, programs and events. B. AI-60698 Discussion, consideration, and approval to appoint Alfredo Meza Jr. as Deputy Constable by Constable Martin N. Cantu in accordance with Texas Local Government Code Section 86.011. C. AI-60672 Requesting for Commissioners Court to accept and approve the " Public Purpose" [pursuant to Texas Constitution, Art 3, Section 52] served for the request to purchase "picture frames" to be used for public displayed at the Hidalgo County Constable Pct. 2 Office Lobby, requisition #00345109 for the amount of $66.73.
Constable Pct. #3: A. AI-60803 1. Discussion, consideration, and approval for Hidalgo County Constable Pct. 3's continued participation in Texas 1033 Surplus Property Program. 2. Authorization and approval for County Judge, as authorized official, to sign required documents. 3. Authorization and approval to participate, select and receive equipment under Texas 1033 Surplus Program, with selection list to be submitted prior to receipt. B. AI-60834 Requesting approval to purchase promotional items under "Public Purpose" to include but not limited to: pencils, notebooks, school boxes, activity books, cinch bags, and badge stickers. These items will be used to inform, relate progress, educate and report information to our constituents on aspects dealing with public safety and education.
Tax Office - Paul Villarreal: A. AI-60662 Discussion,consideration and action to extend the deadline of tax refund request, provided by Subsection(c) for the following, pursuant to Section 31.11 of Property Tax Code Subsection(c-1) Account Number Payer Amount Years N3400.00.000.2162.32 Gustavo Ybarra $2,300.94 2011-2012 B. AI-60673 Approval of Amendment to Interlocal Cooperation Agreement for Tax Assessment and Collection for the following entities: Hidalgo ISD, La Joya ISD,South Texas College, Sharyland ISD, Mercedes ISD, Progreso ISD, McAllen ISD, Edinburg CISD, Donna ISD, Valley View ISD, P.S.J.A. ISD, City of Alamo, City of Edcouch, City of Mission, City of Hidalgo, Sullivan City, City of Alton, City of Weslaco.
Sheriff's Office: A. AI-60697 1. Approval of Inter-Local Cooperation Agreement between the City of Mission, City of McAllen, City of Palmhurst, City of Alton, Hidalgo County, Texas, concerning implementation of the Mission Police Department First Offender Program. 2. Authorization for County Judge and County Sheriff to sign Inter-Local Agreement for First Offender Program B. AI-60676 1. Approval of certification of revenues as certified by the County Auditor. 2. Approval of appropriation of funds in the Jail Commissary account for the amount of $45,211.70. C. AI-60684 1. Approval of certification of revenues as certified by the County Auditor. 2. Approval of appropriation of funds in the Jail Commissary account for the amount of $236,350.00.
Executive Office: A. Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI-60751 Request by CEF of Rio Grande Valley Chapter to utilize the pavilion at JR Milo Ponce Park on August 4, 2017 from 5-6:30pm
Human Resources: Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed A. AI-60729 Status update on the Classification and Compensation Pay Plan project. B. AI-59719 Precinct 1 Road & Bridge (1200) / General Fund (1100): 1. Approval to rescind the following action previously taken by Commissioners Court on 01/10/17; AI-57924 Item #3.B., discussion, consideration, and approval of changes in funding source to various positions,as per the attached Exhibit A. 2. Approval to reverse transfer amounts related to rescinded personnel actions. C. AI-60786 Precinct 1 Road & Bridge (1200) / General Fund (1100): 1. Approval of various personnel related changes as per attached Exhibit A, effective the next pay period of 08/07/17. 2. Approval of various transfers. D. AI-60747 District Attorney - HIDTA CH 59 (1251): 1. Discussion, consideration, and approval of the following personnel actions, effective next full pay period of 8/07/2017:Action Dept. / Program Slot # Position Title Proposed Budgeted Salary Create 270-011 G041 Criminal Investigator II $61,800.00 2. Approval of intradepartmental transfer. E. AI-60778 Pct. 2 Road Maintenance (1200): Approval, discussion and consideration of the following personnel actions effective next full pay period of 8/07/2017: Action Dept./Program Slot # Current Position Title Proposed Position Title Position Title Change 122-006 0101 Coordinator III Compliance Monitor F. AI-60779 Discussion, consideration and approval for Hidalgo County Office of the County Judge to appoint Maria del Carmen Treviño as a volunteer/intern under Hidalgo County Office of the County Judge for the period of July 31, 2017 to August 18, 2017.
Urban County: A. AI-60837 "Subject to Compliance with HB 1295, when and if Applicable." Urban County Program on behalf of Precinct No. 2 is requesting authority to purchase furniture for the Community Resource Center (CRC) Youth Facility Project. Purchase will be made from K-Log, Inc. (contract # 503-16) through Hidalgo County's membership/participation with Buyboard. The total amount of purchase is $19,072.98 (quote attached) funded thru UCP FY 29 (2016) Other Public Facilities funds. B. AI-60646 1. “Subject to: HB 1295 Compliance.” Urban County Program on behalf of the City of La Villa is requesting approval of a best and final negotiated contract for professional engineering services with LAZCAMREA, LLC d/b/a: Fulcrum Consulting Services, in the amount of $76,040.00 utilizing CDBG FY 26 & 27 (2013 & 2014) La Villa Water/Sewer Improvement funds. 2. Approval of Work Authorization No. 1 for LAZCAMREA, LLC d/b/a: Fulcrum Consulting Services in the amount of $76,040.002. Approval of Work Authorization No. 1 for LAZCAMREA, LLC d/b/a: Fulcrum Consulting Services in the amount of $76,040.00 C. AI-60739 Subject to HB 1295 Compliance, Urban County Program, on behalf of Hidalgo County Precinct No. 1, is requesting approval of a best and final negotiated contract in the amount of $10,710.97 with Raba Kistner, Inc. for geotechnical and construction material testing services for the Delta Area Connector/East Lateral Project (Phase II) funded by the General Land Office (GLO). D. AI-60767 Public Hearing regarding the FY 2017-2018 Hidalgo County Urban County Program’s One Year Action Plan for Program Year (30). E. AI-60711 Subject to Compliance with HB 1295, and receipt of TXDOT permit for FM 494, requesting consideration and action to award and enter into a construction contract with GNH Company, LLC in the amount of $153,239.75 UCP Fiscal Year 29 (2016) City of Granjeno -Street Improvement funds will be utilized. F. AI-60766 Requesting approval of the Amended Hidalgo County Urban County Program Citizen Participation Plan. G. AI-60777 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services. 2. Presentation of the scoring grid for the purpose of ranking by Commissioner’s Court of at least three (3) professional engineering firms from the county’s approved “pool” as graded and evaluated by the City of Alamo, Urban County Program and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 29 (2016) City of Alamo – Water/Sewer Improvement funds. Professional Service Firm Grade Ranked Quintanilla, Headley and Associates, Inc 88.67% R. Gutierrez Engineering Corporation 88.33% R.E. Garcia and Associates 86.33% 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ____________________ for the provision of engineering services for an Urban County Program Year 29 (2016) City of Alamo – Water/Sewer Improvements project. H. AI-60771 Approval of a Resolution authorizing the County of Hidalgo Urban County Program to submit its FY 2017-2018 Annual Action Plan (Year 30) to the U. S. Department of Housing and Urban Development (HUD) and authorize the County Judge to sign any and all documents related to funding.
AI-60840 Resolution in honor of Weslaco professional boxers Omar and Brandon Figueroa, after back to back wins in the ring against formidable opponents in nationally broadcast matchups on Saturday, July 15, 2017.
Emergency Management: A. AI-60801 Discussion, consideration and approval of the Memorandum of Understanding between the County of Hidalgo and the Food Bank of the Rio Grande Valley, Inc. for donation management services. Authorization and approval for the Hidalgo County Judge to sign the Memorandum of Understanding. B. AI-60800 1. Authorization and approval to appoint Donations Coordinator for Annex T of the Emergency Management Plan. 2. Authorization and approval for the Hidalgo County Judge to sign the letter of appointment.
Community Service Agency: A. AI-60847 Discussion, consideration and approval of short-term loan to Community Service Agency to be repaid from the Texas Veterans Commission Grant reimbursement. B. AI-60835 Division, consideration and possible approval of amendment No.2 of the Comprehensive Energy Assistance Program contract #58170002587 between Texas Department of Housing and Community Affairs (TDHCA) and Hidalgo County Community Service Agency (HCCSA), (pending legal review) with authorization for Jaime Longoria to electronically sign any and all pertinent documents. C. AI-60836 Division, consideration and possible approval of amendment No. 2 of the Community Service Block Grant Program contract #61170002636 between Texas Department of Housing and Community Affairs (TDHCA) and Hidalgo County Community Service Agency (HCCSA), (pending legal review) with authorization for Jaime Longoria to electronically sign and all pertinent documents.
Elections Administration: A. Discussion, consideration and action but not limited to Election updates. B. AI-60599 1. Discussion, consideration and approval to increase the wage rate to the Poll Workers (Election Judge, Alternative Judge/Clerk) as follows: Title Current Wage Rate (Non-Training) Proposed Wage Rate (Non-Training) Alternative Judge/Clerk $ 10.10 per hour $ 12.00 per hour Election Judge $ 12.00 per hour $ 14.00 per hour 2. Discussion and consideration to increase the training rate for Election Judges and Alternative Judges/Clerks. 3. Approval to increase the training rate to $________ for Election Judges and Alternative Judges/Clerks. This wage increase does not apply to elections conducted by Political Parties. Contractual Election Service Agreements will reflect the hourly rate if accepted. Title Current Wage Rate (Training) Proposed Wage Rate (Training) Election Judge, Alternative Judge/Clerk $ 7.00 per hour $ _________ per hour 4. Discussion, consideration and approval to adopt policy in which Hidalgo County Elections Department will not pay training to those individuals that fail to work during the upcoming Election period.
Head Start Program: A. AI-60757 Discussion/Approval to Enter into a Memorandum of Understanding (MOU) between Weslaco Independent School District and Hidalgo County Head Start Program for the Implementation of the School Readiness Partnership Model (SRPM) to be conducted at Roosevelt Elementary School. B. AI-60758 Discussion/Approval to Advertise Including Approval of Specifications (as attached hereto) for Sealed Bids on Lease of Space for the Mission (Granjeno) Area where a Head Start Building is Located C. AI-60759 Presentation for Discussion, Consideration and Approval to Enter into a Memoranda of Understanding (MOU) between Hidalgo County Head Start Program and the Entities Listed on the Attached List D. AI-60760 1. Requesting Exemption from Competitive Bidding under the Texas Government Code 262.024 for Professional Services to Provide Medical/Dental, Mental Health, Speech Interpreting Services 2. Presentation of Responses Received for the Purpose of Commissioners’ Court Accepting the Providers as “Qualified” in Order to Proceed to the Next Phase of the Procurement Process Negotiating Contracts Medical/Dental RFQ#2017-002-04-28 Nuestra Clinica del Valle, Inc. (Medical/Dental) Dr. Bose, Industrial and Family Medicine, PLLC dba Industrial Health Works Ashley Pediatric Day & Night Clinic Mental Health RFQ#2017-003-04-28 Amando O. Gonzalez Therapy Express Children’s Rehabilitation Center, LLC Speech Interpreting Services RFQ#2017-004-04-28 Amy Jane Hermansen dba Sign Language Services Sign Language Interpreters, LLC 3. Approval for Head Start to Negotiate Contracts (in a form approved by Legal Counsel for all the Professional Service Providers as Requested through the Hidalgo County Head Start Program’s RFQs for said Services and as Detailed Above Attached Hereto
Planning Department: A. AI-60775 1. Preliminary Approval a. Fuentes Legacy Subdivision- Pct. 1 (Antonia & Efrain Fuentes, Owner) (Black Street & Adam Street) No. of Lots: 2 Single Family Flood Zone: X Drainage: Yes, Drainage will be detained within the property by existing natural flow into Road Side Ditch. ETJ: Yes, approved by the City of Weslaco. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Black Street. b. Speedy Gonzalez Acres Subdivision- Pct. 1 (Jose M. & Esmeralda Gonzalez, Owner) (Mile 2 ½ East Road & Mile 9 North Road) No. of Lots: 5 Single Family Flood Zone: X Drainage: Yes, Drainage will be detained within the property by existing natural flow into Road Side Ditch. ETJ: Yes, approved by the City of Mercedes. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, Sanitary Sewer provided by City of Mercedes Paved: Yes, Mile 2 ½ East Road. c. Las Comadres No. 4 Subdivision- Pct. 3 (Carlos G. Leal, Jr., Owner) (Western Road & Mile 3 Road) No. of Lots: 50 Single Family Flood Zone: X Drainage: Yes, Storm Sewer System discharging to an existing drainage basin owned by the HCDD#1. ETJ: Yes, approved by the City of Mission. Water: Yes, provided by Agua S.U.D. Sewer: Yes, OSSF Paved: Yes, Western Road and 3 proposed internal streets.
Precinct #2 - Comm. Cantu: A. AI-60827 1. Authority to rescind action taken by Commissioners Court on June 13, 2017 (AI-60260) due to correction of project name. 2. Requesting approval of Interlocal Cooperation Agreement between the City of McAllen and the County of Hidalgo, Texas, concerning new roadway construction to extend Military Highway from 10th St. to Jackson Road. 3. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project concerning new roadway construction to extend Military Highway from 10th St to Jackson Road. B. AI-60816 Receipt, review, and approval of closing documents for the purchase of Parcel 1 for Pct 2 Dicker Road Project with authority for the Co Judge and or Executive Officer to sign closing documents. C. AI-60542 Approval of Economically Disadvantaged County (EDC) Program Application and Affidavit for Pct 2 Dicker Road (SP115 to FM2061) Rd Project - CSJ: 0921-02-312 with authority for the County Judge to sign all required documentation.
Precinct #3 - Comm. Flores: A. AI-60793 TXDOT - Pct. 3: 1. Approval to submit the Economically Disadvantaged County (EDC) Program Application and Affidavit for the FM 676, from 364, East to SH 107, CSJ:1064-01-032, with authority for County Judge to sign all required documentation. 2. Approval to submit the Economically Disadvantaged County (EDC) Program Application and Affidavit for the FM 494, from Mile 3 N to Mile 5, CSJ:0864-01-069, with authority for County Judge to sign all required documentation.
Budget & Management: A. AI-60727 Presentation and discussion of 2018 Budget Status Report B. AI-60790 Consider and approve an order authorizing the issuance, sale and delivery of Hidalgo County, Texas Certificates of Obligation, Series 2017; payable from the levy of a direct and continuing annual ad valorem tax within the limits prescribed by law and a limited pledge (never to exceed $1000) from the surplus net revenues from the operation of the County’s parks as authorized pursuant to Chapter 320, Local Government Code; prescribing the terms and form thereof; providing for the payment of the principal thereof and interest thereon; authorizing the use of an official statement to be used in connection with the sale of the certificates; and making other provisions regarding such certificates and matters incident thereto. C. AI-60791 Approval of cost of issuance budget for Certificates of Obligation, Series 2017. D. AI-60689 Health Department (1293): Authorization and approval to de-obligate $142,446.00 from program 069 (ELC) and reallocate funds into program 072 (VC). E. AI-60710 TXDOT Pct 3 - La Homa(SH495-FM1924) (1315): Discussion and action to authorize Valde Guerra, County Executive Officer, to sign certification of Tabulation of Utility Adjustments (SUP) for FM364 ROW CSJ 2966-01-012. F. AI-60825 TXDOT-Pct 1 CR 229 BR-M17½ Rd. (1315): Concurrence of Change Order #7 as submitted by TXDOT for CR 229 Bridge (Mile 17 1/2) at Drain Ditch, CSJ#0921-02-290, with authority for County Judge to sign TXDOT Form 2146-AFA. G. Budget Appropriations: 1. AI-60555 CO 2009 BC - Pct 3 (1341): Approval of 2017 appropriation of funds into CO 2009 BC - Pct 3 in the amount of $1,436.95 to fund anticipated expenditures. 2. AI-60679 Constable Pct. 3 (1285): A. Approval of certification of revenues by the County Auditor. B. Approval of appropriation of funds. 3. AI-60561 Approval of appropriation and interfund transfer from Capital Project - Capital Outlay (Fund 1301) to General Fund Co.Wide Adm- Contingency (Fund 1100) in the amount of $53.55.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-60703 A. Presentation of the negotiated agreement for the provision of Project/Program Management Services in connection with the design and construction of a New Hidalgo County Courthouse between Hidalgo County and JACOBS Project Management Co. including any specific details, exceptions, modifications, additions and/or deletions request by CC and subject to final legal review and compliance with all requirements of the contract; B. Restatement of the original presentations made by two [2] architectural firms of HDR & HOK to HCCC in connection with the Design and Construction of a New Hidalgo County Courthouse for the purpose of completing the aspect of the process of scoring/grading/evaluating the firms for ranking and thereafter commence negotiations for an engagement letter. 2. AI-60675 A. Approval of the sixty (60) day grace period extension [as provided under E-16-311-08-09] with Martin & Margarita Pena dba Delta Specialties Signs & Supply for the provision of "Traffic Road Signs & Other Related Miscellaneous Equipment" under the same rates, terms and conditions, so as to have no lapse in services while the procurement is completed and subject to compliance with HC 1295 if and when required. B. Requesting approval to reject bids received for project titled: " Traffic Road Signs & Other Related Miscellaneous Equipment" through project RFB 2017-062-05-10-YZV so as to proceed to modify specifications and/or requirements; C. Requesting authority to advertise with approval of "Draft RFB procurement packet (i.e., legal notice, specifications - requirements, draft requirements agreements etc.,) as attached hereto for: Hidalgo County-All funding sources) for: "Traffic Road Signs & Other Related Miscellaneous Equipment" - RFB 2017-207-08-16-YZV including the re-advertising of project if/when still necessary and/or required. B. Executive Office 1. AI-60817 Requesting authority to enter into an agreement with SWAGIT Productions, LLC under CO-OP Contract TIPS #160901 in the amount of $11,940.00 for the Live Streaming Services of Commissioner's Court, archiving, all of your bandwidth and storage needed for the term coveringAug. 2017-July 2018. under requisition # 346882 as no document other than an Purchase Order is required by vendor and subject to compliance with form 1295 if/when necessary. 2. AI-60674 A. Requesting exemption from competitive bidding requirement, Texas Local Government Code, 262.024 (a)(7)(A), proprietary software. B. Pursuant to exemption approved, requesting authority to enter into a 48-month maintenance agreement between "DESTINY SOFTWARE, INC." and Hidalgo County, Texas for agenda quick software license & service in the total amount as listed: 1. $3,800 – Beginning October 1, 2017 2. $4,200 – Beginning October 1, 2018 3. $4,200 – Beginning October 1, 2019 4. $4,500 – Beginning October 1, 2020 3. AI-60586 A. Requesting exemption from competitive bidding requirements, under TxLGC Chapter 262.024 (a) (4), a personal services; B. Acceptance of the proposed scope of services and fee schedule from Sally Gavlik,dba, P/R & S, LLC with authority to enter into a personal services contract [drafted by Hon. S. Crain] subject to compliance with insurances and Form 1295 if and when applicable . C. Pct. 1 1. AI-60773 A. Acceptance and approval of an Interlocal Cooperation Agreement between County of Hidalgo, the City of Alamo and City of Donna for the provision of joint efforts for the reconstruction of Whalen Rd commencing at Business 83 and terminating at the access road to U.S. Expressway 83; B. Requesting approval of the First Amendment Interlocal Agreement with the City of Alamo and City of Donna, resulting in: 1. Project to consist of two portions, "North portion" and "South portion"; 2. Decrease in the cost of the material for road paving; 2. AI-60302 A. Requesting approval of final negotiated Professional Services Agreement with Millennium Engineers Group, Inc. as it relates to Geo-Technical and Construction Material Testing (On-Call) Services for Precinct No. 1 Projects and subject to legal counsel's final review and vendor's compliance with insurance requirements; B. Pursuant to HCCC approval of Professional Services Agreement with Millennium Engineers Group, Inc., requesting approval of the following as it relates to On Call Construction Materials Testing Services and subject Caption A [above & herein] execution: 1. Work Authorization No. 1 in the amount of $12,842.00 for Mile 3 East Road Improvements; 2. Work Authorization No. 2 in the amount of $11,863.50 for Whalen Road Improvements. D. Pct. 2 1. AI-60849 a. Acceptance and approval of Work Authorization No. 6 (with an estimated cost of $1,076.79) as submitted by project engineer, B2Z Engineering LLC, to provide asbestos testing services for the demolition of the Pct 2 Palmer Pavilion Facility, through Contract #C-16-326-08-23; b. Pursuant to contract with B2Z Engineering, LLC (Article 12), a request for approval by engineer, to permit the subcontracting of AAMECC LLC, in connection with C-16-326-08-23, Work Authorization No. 6 for the Pct 2 Palmer Pavilion Renovation Project. 2. AI-60843 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with geo-technical and construction material testing services required for Precinct No. 2 Projects (on an as needed basis): Terracon Consultants, Inc. Earth Co. Personal Service Industries, Inc. (PSI) Evaluator #1 97 95 94 Ranking c. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm of ___________________for geo-technical and construction material testing services (on call as needed basis) Pct. 2 . 3. AI-60687 a. Approval of Final AIA Document A 101 form of agreement & form A 201 subject to legal review] between Hidalgo County-Owner and NM Contracting, LLC-Contractor for the construction of the "County Wide Service Shop" located in Pct. 2 including authority for project architect, Nassari- Warren Group Architects, Inc., to issue and send formal Notice to Proceed; b. Requesting approval to rescind action taken on 6/27/17 (AI#60412-B.) regarding: "Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Armando Garza, Jr., to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". c. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Armando Garza, Jr., to execute change orders that involve ...'an increase or decrease in cost of $10,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 4. AI-60682 Approval of payment for Invoice #003 in the amount of $862.40 for professional services, submitted by project architect, The Warren Group Architects Inc. through Contract C-15-159-09-15 for the Countywide Mechanic Shop Facility Project. E. Pct. 3 1. AI-60733 Approval to purchase Three (3) 2017 CPS Steel End Dump Trailers through the County's membership/participation with TASB-BuyBoard Cooperative Purchasing Program's awarded vendor- Cleveland Mack Sales DBA Performance Trailer for Commissioner Pct. 3 (Contract# 516-16 Exp: 11/30/2019) through requisition# 346439 in the amount of $124,080.00. F. Pct. 4 1. AI-60812 Request by Pct. #4 to authorize the publication of sealed bids for the construction of the 10th Street Project with procurement packet along with Plans, Specifications & Estimates [PS&E] developed/drafted through project architect, L&G Engineering and subject to TxDOT approval prior to release of bid packets. 2. AI-60794 Acceptance and approval of Change Order No. 5 to [extend the term an additional six (6) days] with in connection to agreement #C-16-145A-07-19 with RG Enterprises, LLC. dba, G&G Construction as [reviewed/recommended by project architect Mata-Garcia Architects, LLP] for ongoing project: ["Landscape/Structural and Irrigation Construction for the San Carlos CRC"] in Precinct 4 and subject to HB1295 when and if applicable. 3. AI-60713 A. Recommendation to take action to "cease" negotiations with the number one [#1] ranked firm, Milnet Architectural Services, PLLC in connection with the "Design and Construction of Brewster Park" (located near intersection of U.S. 281 and FM 1017 in Edinburg, Texas) within Hidalgo County Precinct No. 4 as original budget has been significantly reduced and ILA between Hidalgo County Pct. 4 and Edinburg CISD expired on 06-01-17; B. Approval to send official notice to the other two ranked firms of the circumstances preventing the moving forward of this project. 4. AI-60560 Requesting authority to reject bids received for the J.R. Milo Ponce Memorial Park Improvements thru RFB: 2017-173-06-28-TDL, and that the project be re-advertised at a later date with revised specifications as requested by Commissioner Pct. 4. G. Constables 1. AI-60749 Acceptance and approval for payment of the listed invoices for Constables Pct. 1 and Pct. 3 from Lexis Nexis with authority for the Hidalgo County Treasurer, Hon. Norma G. Garcia to issue payment after review and Auditors processing procedures are completed: a. Inv. 20161130S in the amount of $582.42 b. Inv. 20161231S in the amount of $582.42 c. Inv. 20170131S in the amount of $582.42 d. Inv. 20170228 in the amount of $582.42 e. Inv. 20170331 in the amount of $582.42 f. Inv. 20170430 in the amount of $582.42 H. Health & Human Services Dept. 1. AI-60806 a. Presentation of scoring grid for the purpose of ranking by Commissioners' Court, responses received in connection with the Request for Proposals for "Online Pharmacy Billing Services" - RFP No.: 2017-149-06-21-HGO. Participant Average Score Ranked HEB 95.8 CITIZENS 90.4 IPM 89.4 b. Authority for Purchasing Department to commence negotiations with the number one ranked participant ___________________ in order to finalize a contract for the provisions of Online Pharmacy Billing Services for Hidalgo County Health & Human Services Department, including all applicable agencies and/or programs. 2. AI-60763 A. Requesting exemption from competitive bidding requirements under Local Government Code (262.024 (Section A)(2)) "An item necessary to preserve or protect the public health or safety of the residents of the county"; B. Requesting authority to enter into a Regional Insertion Order Agreement with approval to execute same with National CineMedia, LLC for the Hidalgo County Health & Human Services Department for: On Screen Regional segment advertisement "Theater Advertisement" from 08/11/2017- 9/28/2017 through requisition#346507 in the total amount of $16,216.00 for the purpose of providing Public Health Awareness Outreach Services as necessary to protect the health and safety of the residents of Hidalgo County. I. Budget & Management 1. AI-60570 A. Requesting exemption from competitive procurement requirements pursuant to Texas Local Government Code, 262.024 (a)(7);(A)"Items for which competition is precluded because of existence of patents, copyrights, secret processes or monopolies" B. Approval of a "Sole Source Declaration" for "Capital Strategies Consulting, Inc." for the purchase of CodePal Tool-Kit Inspection Software; including licenses, support service, training, maintenance and any present, future accessories to be used by Hidalgo County Fire Marshal's Office and other related Hidalgo County Law Enforcement Agencies (all funding sources) with said declaration to remain in effect while product is needed and declaration is in place unless revoked by HCCC; C. Approval for Hidalgo County Fire Marshal's Office to purchase the CodePal Tooll-Kit Inspection Software (includes software, database, and access key with definition of hardware access) in the amount of $24,540.00 [with an annual cost for each subsequent year of $4,040.00]. D. Authorization to renew maintenance and support services and annual licenses for the lifetime of the software. J. Sheriff's Office 1. AI-60591 Presentation of sole vendor submitting the lowest and best bid received from South Texas Communications, Inc., meeting all specifications/requirements for the purpose of award and approval of contract (but in no event to exceed the 50K statutory bid limit of 50K) for Request for Sealed Quotes project titled: " Repair-Installation & Removal of Communication & Radio Tower & Misc. Equipment" No.: 2017-177-06-19-SGS. 2. AI-60531 Presentation of multiple bids received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of multiple award and approval of contracts for the Request for Bids titled: Hidalgo County Sheriff's Office-"Commissary Supplies for Hidalgo County Adult Detention Center Facility, aka, County Jail" through project No.:2017-063-05-10-SMA. K. Co. Wide 1. AI-60606 Recommending to award primary & secondary vendors [submitting the lowest and best bids as Primary Vendor-Waukesha Pearce Industries LLC. and Secondary Vendor-Holt Texas including approval of contracts to same for RFB No. 2017-150-07-05-TDL "Service Repair & Maintenance of County Generators", subject to compliance with HB1295. 2. AI-60600 Presentation of the sole responsible vendor, Terra Firma Materials submitting the lowest and best bid [meeting all specifications and/or requirements as detailed in the supporting documentation contained herein] for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County - "Purchase of Sand and Bedding Materials" through project No.: 2017-147-06-06-FAZ.
27. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. AI-60736 Claim of Crystal Meza D. AI-60822 EEOC Charge No. 451-2017-01167; Leticia Martinez Rodriguez v. County of Hidalgo E. AI-60861 Potential Litigation related to possible causes of action against drug manufacturers and/or distributors of opioids.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-60703 A. Presentation of the negotiated agreement for the provision of Project/Program Management Services in connection with the design and construction of a New Hidalgo County Courthouse between Hidalgo County and JACOBS Project Management Co. including any specific details, exceptions, modifications, additions and/or deletions request by CC and subject to final legal review and compliance with all requirements of the contract; B. Restatement of the original presentations made by two [2] architectural firms of HDR & HOK to HCCC in connection with the Design and Construction of a New Hidalgo County Courthouse for the purpose of completing the aspect of the process of scoring/grading/evaluating the firms for ranking and thereafter commence negotiations for an engagement letter. 2. AI-60675 A. Approval of the sixty (60) day grace period extension [as provided under E-16-311-08-09] with Martin & Margarita Pena dba Delta Specialties Signs & Supply for the provision of "Traffic Road Signs & Other Related Miscellaneous Equipment" under the same rates, terms and conditions, so as to have no lapse in services while the procurement is completed and subject to compliance with HC 1295 if and when required. B. Requesting approval to reject bids received for project titled: " Traffic Road Signs & Other Related Miscellaneous Equipment" through project RFB 2017-062-05-10-YZV so as to proceed to modify specifications and/or requirements; C. Requesting authority to advertise with approval of "Draft RFB procurement packet (i.e., legal notice, specifications - requirements, draft requirements agreements etc.,) as attached hereto for: Hidalgo County-All funding sources) for: "Traffic Road Signs & Other Related Miscellaneous Equipment" - RFB 2017-207-08-16-YZV including the re-advertising of project if/when still necessary and/or required. B. Executive Office 1. AI-60817 Requesting authority to enter into an agreement with SWAGIT Productions, LLC under CO-OP Contract TIPS #160901 in the amount of $11,940.00 for the Live Streaming Services of Commissioner's Court, archiving, all of your bandwidth and storage needed for the term coveringAug. 2017-July 2018. under requisition # 346882 as no document other than an Purchase Order is required by vendor and subject to compliance with form 1295 if/when necessary. 2. AI-60674 A. Requesting exemption from competitive bidding requirement, Texas Local Government Code, 262.024 (a)(7)(A), proprietary software. B. Pursuant to exemption approved, requesting authority to enter into a 48-month maintenance agreement between "DESTINY SOFTWARE, INC." and Hidalgo County, Texas for agenda quick software license & service in the total amount as listed: 1. $3,800 – Beginning October 1, 2017 2. $4,200 – Beginning October 1, 2018 3. $4,200 – Beginning October 1, 2019 4. $4,500 – Beginning October 1, 2020 3. AI-60586 A. Requesting exemption from competitive bidding requirements, under TxLGC Chapter 262.024 (a) (4), a personal services; B. Acceptance of the proposed scope of services and fee schedule from Sally Gavlik,dba, P/R & S, LLC with authority to enter into a personal services contract [drafted by Hon. S. Crain] subject to compliance with insurances and Form 1295 if and when applicable . C. Pct. 1 1. AI-60773 A. Acceptance and approval of an Interlocal Cooperation Agreement between County of Hidalgo, the City of Alamo and City of Donna for the provision of joint efforts for the reconstruction of Whalen Rd commencing at Business 83 and terminating at the access road to U.S. Expressway 83; B. Requesting approval of the First Amendment Interlocal Agreement with the City of Alamo and City of Donna, resulting in: 1. Project to consist of two portions, "North portion" and "South portion"; 2. Decrease in the cost of the material for road paving; 2. AI-60302 A. Requesting approval of final negotiated Professional Services Agreement with Millennium Engineers Group, Inc. as it relates to Geo-Technical and Construction Material Testing (On-Call) Services for Precinct No. 1 Projects and subject to legal counsel's final review and vendor's compliance with insurance requirements; B. Pursuant to HCCC approval of Professional Services Agreement with Millennium Engineers Group, Inc., requesting approval of the following as it relates to On Call Construction Materials Testing Services and subject Caption A [above & herein] execution: 1. Work Authorization No. 1 in the amount of $12,842.00 for Mile 3 East Road Improvements; 2. Work Authorization No. 2 in the amount of $11,863.50 for Whalen Road Improvements. D. Pct. 2 1. AI-60849 a. Acceptance and approval of Work Authorization No. 6 (with an estimated cost of $1,076.79) as submitted by project engineer, B2Z Engineering LLC, to provide asbestos testing services for the demolition of the Pct 2 Palmer Pavilion Facility, through Contract #C-16-326-08-23; b. Pursuant to contract with B2Z Engineering, LLC (Article 12), a request for approval by engineer, to permit the subcontracting of AAMECC LLC, in connection with C-16-326-08-23, Work Authorization No. 6 for the Pct 2 Palmer Pavilion Renovation Project. 2. AI-60843 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with geo-technical and construction material testing services required for Precinct No. 2 Projects (on an as needed basis): Terracon Consultants, Inc. Earth Co. Personal Service Industries, Inc. (PSI) Evaluator #1 97 95 94 Ranking c. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm of ___________________for geo-technical and construction material testing services (on call as needed basis) Pct. 2 . 3. AI-60687 a. Approval of Final AIA Document A 101 form of agreement & form A 201 subject to legal review] between Hidalgo County-Owner and NM Contracting, LLC-Contractor for the construction of the "County Wide Service Shop" located in Pct. 2 including authority for project architect, Nassari- Warren Group Architects, Inc., to issue and send formal Notice to Proceed; b. Requesting approval to rescind action taken on 6/27/17 (AI#60412-B.) regarding: "Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Armando Garza, Jr., to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". c. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Armando Garza, Jr., to execute change orders that involve ...'an increase or decrease in cost of $10,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 4. AI-60682 Approval of payment for Invoice #003 in the amount of $862.40 for professional services, submitted by project architect, The Warren Group Architects Inc. through Contract C-15-159-09-15 for the Countywide Mechanic Shop Facility Project. E. Pct. 3 1. AI-60733 Approval to purchase Three (3) 2017 CPS Steel End Dump Trailers through the County's membership/participation with TASB-BuyBoard Cooperative Purchasing Program's awarded vendor- Cleveland Mack Sales DBA Performance Trailer for Commissioner Pct. 3 (Contract# 516-16 Exp: 11/30/2019) through requisition# 346439 in the amount of $124,080.00. F. Pct. 4 1. AI-60812 Request by Pct. #4 to authorize the publication of sealed bids for the construction of the 10th Street Project with procurement packet along with Plans, Specifications & Estimates [PS&E] developed/drafted through project architect, L&G Engineering and subject to TxDOT approval prior to release of bid packets. 2. AI-60794 Acceptance and approval of Change Order No. 5 to [extend the term an additional six (6) days] with in connection to agreement #C-16-145A-07-19 with RG Enterprises, LLC. dba, G&G Construction as [reviewed/recommended by project architect Mata-Garcia Architects, LLP] for ongoing project: ["Landscape/Structural and Irrigation Construction for the San Carlos CRC"] in Precinct 4 and subject to HB1295 when and if applicable. 3. AI-60713 A. Recommendation to take action to "cease" negotiations with the number one [#1] ranked firm, Milnet Architectural Services, PLLC in connection with the "Design and Construction of Brewster Park" (located near intersection of U.S. 281 and FM 1017 in Edinburg, Texas) within Hidalgo County Precinct No. 4 as original budget has been significantly reduced and ILA between Hidalgo County Pct. 4 and Edinburg CISD expired on 06-01-17; B. Approval to send official notice to the other two ranked firms of the circumstances preventing the moving forward of this project. 4. AI-60560 Requesting authority to reject bids received for the J.R. Milo Ponce Memorial Park Improvements thru RFB: 2017-173-06-28-TDL, and that the project be re-advertised at a later date with revised specifications as requested by Commissioner Pct. 4. G. Constables 1. AI-60749 Acceptance and approval for payment of the listed invoices for Constables Pct. 1 and Pct. 3 from Lexis Nexis with authority for the Hidalgo County Treasurer, Hon. Norma G. Garcia to issue payment after review and Auditors processing procedures are completed: a. Inv. 20161130S in the amount of $582.42 b. Inv. 20161231S in the amount of $582.42 c. Inv. 20170131S in the amount of $582.42 d. Inv. 20170228 in the amount of $582.42 e. Inv. 20170331 in the amount of $582.42 f. Inv. 20170430 in the amount of $582.42 H. Health & Human Services Dept. 1. AI-60806 a. Presentation of scoring grid for the purpose of ranking by Commissioners' Court, responses received in connection with the Request for Proposals for "Online Pharmacy Billing Services" - RFP No.: 2017-149-06-21-HGO. Participant Average Score Ranked HEB 95.8 CITIZENS 90.4 IPM 89.4 b. Authority for Purchasing Department to commence negotiations with the number one ranked participant ___________________ in order to finalize a contract for the provisions of Online Pharmacy Billing Services for Hidalgo County Health & Human Services Department, including all applicable agencies and/or programs. 2. AI-60763 A. Requesting exemption from competitive bidding requirements under Local Government Code (262.024 (Section A)(2)) "An item necessary to preserve or protect the public health or safety of the residents of the county"; B. Requesting authority to enter into a Regional Insertion Order Agreement with approval to execute same with National CineMedia, LLC for the Hidalgo County Health & Human Services Department for: On Screen Regional segment advertisement "Theater Advertisement" from 08/11/2017- 9/28/2017 through requisition#346507 in the total amount of $16,216.00 for the purpose of providing Public Health Awareness Outreach Services as necessary to protect the health and safety of the residents of Hidalgo County. I. Budget & Management 1. AI-60570 A. Requesting exemption from competitive procurement requirements pursuant to Texas Local Government Code, 262.024 (a)(7);(A)"Items for which competition is precluded because of existence of patents, copyrights, secret processes or monopolies" B. Approval of a "Sole Source Declaration" for "Capital Strategies Consulting, Inc." for the purchase of CodePal Tool-Kit Inspection Software; including licenses, support service, training, maintenance and any present, future accessories to be used by Hidalgo County Fire Marshal's Office and other related Hidalgo County Law Enforcement Agencies (all funding sources) with said declaration to remain in effect while product is needed and declaration is in place unless revoked by HCCC; C. Approval for Hidalgo County Fire Marshal's Office to purchase the CodePal Tooll-Kit Inspection Software (includes software, database, and access key with definition of hardware access) in the amount of $24,540.00 [with an annual cost for each subsequent year of $4,040.00]. D. Authorization to renew maintenance and support services and annual licenses for the lifetime of the software. J. Sheriff's Office 1. AI-60591 Presentation of sole vendor submitting the lowest and best bid received from South Texas Communications, Inc., meeting all specifications/requirements for the purpose of award and approval of contract (but in no event to exceed the 50K statutory bid limit of 50K) for Request for Sealed Quotes project titled: " Repair-Installation & Removal of Communication & Radio Tower & Misc. Equipment" No.: 2017-177-06-19-SGS. 2. AI-60531 Presentation of multiple bids received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of multiple award and approval of contracts for the Request for Bids titled: Hidalgo County Sheriff's Office-"Commissary Supplies for Hidalgo County Adult Detention Center Facility, aka, County Jail" through project No.:2017-063-05-10-SMA. K. Co. Wide 1. AI-60606 Recommending to award primary & secondary vendors [submitting the lowest and best bids as Primary Vendor-Waukesha Pearce Industries LLC. and Secondary Vendor-Holt Texas including approval of contracts to same for RFB No. 2017-150-07-05-TDL "Service Repair & Maintenance of County Generators", subject to compliance with HB1295. 2. AI-60600 Presentation of the sole responsible vendor, Terra Firma Materials submitting the lowest and best bid [meeting all specifications and/or requirements as detailed in the supporting documentation contained herein] for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County - "Purchase of Sand and Bedding Materials" through project No.: 2017-147-06-06-FAZ.
A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-60738 Claim of Crystal Meza D. AI-60823 EEOC Charge No. 451-2017-01167; Leticia Martinez Rodriguez v. County of Hidalgo E. AI-60862 Potential Litigation related to possible causes of action against drug manufacturers and/or distributors of opioids
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-60703 A. Presentation of the negotiated agreement for the provision of Project/Program Management Services in connection with the design and construction of a New Hidalgo County Courthouse between Hidalgo County and JACOBS Project Management Co. including any specific details, exceptions, modifications, additions and/or deletions request by CC and subject to final legal review and compliance with all requirements of the contract; B. Restatement of the original presentations made by two [2] architectural firms of HDR & HOK to HCCC in connection with the Design and Construction of a New Hidalgo County Courthouse for the purpose of completing the aspect of the process of scoring/grading/evaluating the firms for ranking and thereafter commence negotiations for an engagement letter. 2. AI-60675 A. Approval of the sixty (60) day grace period extension [as provided under E-16-311-08-09] with Martin & Margarita Pena dba Delta Specialties Signs & Supply for the provision of "Traffic Road Signs & Other Related Miscellaneous Equipment" under the same rates, terms and conditions, so as to have no lapse in services while the procurement is completed and subject to compliance with HC 1295 if and when required. B. Requesting approval to reject bids received for project titled: " Traffic Road Signs & Other Related Miscellaneous Equipment" through project RFB 2017-062-05-10-YZV so as to proceed to modify specifications and/or requirements; C. Requesting authority to advertise with approval of "Draft RFB procurement packet (i.e., legal notice, specifications - requirements, draft requirements agreements etc.,) as attached hereto for: Hidalgo County-All funding sources) for: "Traffic Road Signs & Other Related Miscellaneous Equipment" - RFB 2017-207-08-16-YZV including the re-advertising of project if/when still necessary and/or required. B. Executive Office 1. AI-60817 Requesting authority to enter into an agreement with SWAGIT Productions, LLC under CO-OP Contract TIPS #160901 in the amount of $11,940.00 for the Live Streaming Services of Commissioner's Court, archiving, all of your bandwidth and storage needed for the term coveringAug. 2017-July 2018. under requisition # 346882 as no document other than an Purchase Order is required by vendor and subject to compliance with form 1295 if/when necessary. 2. AI-60674 A. Requesting exemption from competitive bidding requirement, Texas Local Government Code, 262.024 (a)(7)(A), proprietary software. B. Pursuant to exemption approved, requesting authority to enter into a 48-month maintenance agreement between "DESTINY SOFTWARE, INC." and Hidalgo County, Texas for agenda quick software license & service in the total amount as listed: 1. $3,800 – Beginning October 1, 2017 2. $4,200 – Beginning October 1, 2018 3. $4,200 – Beginning October 1, 2019 4. $4,500 – Beginning October 1, 2020 3. AI-60586 A. Requesting exemption from competitive bidding requirements, under TxLGC Chapter 262.024 (a) (4), a personal services; B. Acceptance of the proposed scope of services and fee schedule from Sally Gavlik,dba, P/R & S, LLC with authority to enter into a personal services contract [drafted by Hon. S. Crain] subject to compliance with insurances and Form 1295 if and when applicable . C. Pct. 1 1. AI-60773 A. Acceptance and approval of an Interlocal Cooperation Agreement between County of Hidalgo, the City of Alamo and City of Donna for the provision of joint efforts for the reconstruction of Whalen Rd commencing at Business 83 and terminating at the access road to U.S. Expressway 83; B. Requesting approval of the First Amendment Interlocal Agreement with the City of Alamo and City of Donna, resulting in: 1. Project to consist of two portions, "North portion" and "South portion"; 2. Decrease in the cost of the material for road paving; 2. AI-60302 A. Requesting approval of final negotiated Professional Services Agreement with Millennium Engineers Group, Inc. as it relates to Geo-Technical and Construction Material Testing (On-Call) Services for Precinct No. 1 Projects and subject to legal counsel's final review and vendor's compliance with insurance requirements; B. Pursuant to HCCC approval of Professional Services Agreement with Millennium Engineers Group, Inc., requesting approval of the following as it relates to On Call Construction Materials Testing Services and subject Caption A [above & herein] execution: 1. Work Authorization No. 1 in the amount of $12,842.00 for Mile 3 East Road Improvements; 2. Work Authorization No. 2 in the amount of $11,863.50 for Whalen Road Improvements. D. Pct. 2 1. AI-60849 a. Acceptance and approval of Work Authorization No. 6 (with an estimated cost of $1,076.79) as submitted by project engineer, B2Z Engineering LLC, to provide asbestos testing services for the demolition of the Pct 2 Palmer Pavilion Facility, through Contract #C-16-326-08-23; b. Pursuant to contract with B2Z Engineering, LLC (Article 12), a request for approval by engineer, to permit the subcontracting of AAMECC LLC, in connection with C-16-326-08-23, Work Authorization No. 6 for the Pct 2 Palmer Pavilion Renovation Project. 2. AI-60843 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with geo-technical and construction material testing services required for Precinct No. 2 Projects (on an as needed basis): Terracon Consultants, Inc. Earth Co. Personal Service Industries, Inc. (PSI) Evaluator #1 97 95 94 Ranking c. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm of ___________________for geo-technical and construction material testing services (on call as needed basis) Pct. 2 . 3. AI-60687 a. Approval of Final AIA Document A 101 form of agreement & form A 201 subject to legal review] between Hidalgo County-Owner and NM Contracting, LLC-Contractor for the construction of the "County Wide Service Shop" located in Pct. 2 including authority for project architect, Nassari- Warren Group Architects, Inc., to issue and send formal Notice to Proceed; b. Requesting approval to rescind action taken on 6/27/17 (AI#60412-B.) regarding: "Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Armando Garza, Jr., to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". c. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Armando Garza, Jr., to execute change orders that involve ...'an increase or decrease in cost of $10,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 4. AI-60682 Approval of payment for Invoice #003 in the amount of $862.40 for professional services, submitted by project architect, The Warren Group Architects Inc. through Contract C-15-159-09-15 for the Countywide Mechanic Shop Facility Project. E. Pct. 3 1. AI-60733 Approval to purchase Three (3) 2017 CPS Steel End Dump Trailers through the County's membership/participation with TASB-BuyBoard Cooperative Purchasing Program's awarded vendor- Cleveland Mack Sales DBA Performance Trailer for Commissioner Pct. 3 (Contract# 516-16 Exp: 11/30/2019) through requisition# 346439 in the amount of $124,080.00. F. Pct. 4 1. AI-60812 Request by Pct. #4 to authorize the publication of sealed bids for the construction of the 10th Street Project with procurement packet along with Plans, Specifications & Estimates [PS&E] developed/drafted through project architect, L&G Engineering and subject to TxDOT approval prior to release of bid packets. 2. AI-60794 Acceptance and approval of Change Order No. 5 to [extend the term an additional six (6) days] with in connection to agreement #C-16-145A-07-19 with RG Enterprises, LLC. dba, G&G Construction as [reviewed/recommended by project architect Mata-Garcia Architects, LLP] for ongoing project: ["Landscape/Structural and Irrigation Construction for the San Carlos CRC"] in Precinct 4 and subject to HB1295 when and if applicable. 3. AI-60713 A. Recommendation to take action to "cease" negotiations with the number one [#1] ranked firm, Milnet Architectural Services, PLLC in connection with the "Design and Construction of Brewster Park" (located near intersection of U.S. 281 and FM 1017 in Edinburg, Texas) within Hidalgo County Precinct No. 4 as original budget has been significantly reduced and ILA between Hidalgo County Pct. 4 and Edinburg CISD expired on 06-01-17; B. Approval to send official notice to the other two ranked firms of the circumstances preventing the moving forward of this project. 4. AI-60560 Requesting authority to reject bids received for the J.R. Milo Ponce Memorial Park Improvements thru RFB: 2017-173-06-28-TDL, and that the project be re-advertised at a later date with revised specifications as requested by Commissioner Pct. 4. G. Constables 1. AI-60749 Acceptance and approval for payment of the listed invoices for Constables Pct. 1 and Pct. 3 from Lexis Nexis with authority for the Hidalgo County Treasurer, Hon. Norma G. Garcia to issue payment after review and Auditors processing procedures are completed: a. Inv. 20161130S in the amount of $582.42 b. Inv. 20161231S in the amount of $582.42 c. Inv. 20170131S in the amount of $582.42 d. Inv. 20170228 in the amount of $582.42 e. Inv. 20170331 in the amount of $582.42 f. Inv. 20170430 in the amount of $582.42 H. Health & Human Services Dept. 1. AI-60806 a. Presentation of scoring grid for the purpose of ranking by Commissioners' Court, responses received in connection with the Request for Proposals for "Online Pharmacy Billing Services" - RFP No.: 2017-149-06-21-HGO. Participant Average Score Ranked HEB 95.8 CITIZENS 90.4 IPM 89.4 b. Authority for Purchasing Department to commence negotiations with the number one ranked participant ___________________ in order to finalize a contract for the provisions of Online Pharmacy Billing Services for Hidalgo County Health & Human Services Department, including all applicable agencies and/or programs. 2. AI-60763 A. Requesting exemption from competitive bidding requirements under Local Government Code (262.024 (Section A)(2)) "An item necessary to preserve or protect the public health or safety of the residents of the county"; B. Requesting authority to enter into a Regional Insertion Order Agreement with approval to execute same with National CineMedia, LLC for the Hidalgo County Health & Human Services Department for: On Screen Regional segment advertisement "Theater Advertisement" from 08/11/2017- 9/28/2017 through requisition#346507 in the total amount of $16,216.00 for the purpose of providing Public Health Awareness Outreach Services as necessary to protect the health and safety of the residents of Hidalgo County. I. Budget & Management 1. AI-60570 A. Requesting exemption from competitive procurement requirements pursuant to Texas Local Government Code, 262.024 (a)(7);(A)"Items for which competition is precluded because of existence of patents, copyrights, secret processes or monopolies" B. Approval of a "Sole Source Declaration" for "Capital Strategies Consulting, Inc." for the purchase of CodePal Tool-Kit Inspection Software; including licenses, support service, training, maintenance and any present, future accessories to be used by Hidalgo County Fire Marshal's Office and other related Hidalgo County Law Enforcement Agencies (all funding sources) with said declaration to remain in effect while product is needed and declaration is in place unless revoked by HCCC; C. Approval for Hidalgo County Fire Marshal's Office to purchase the CodePal Tooll-Kit Inspection Software (includes software, database, and access key with definition of hardware access) in the amount of $24,540.00 [with an annual cost for each subsequent year of $4,040.00]. D. Authorization to renew maintenance and support services and annual licenses for the lifetime of the software. J. Sheriff's Office 1. AI-60591 Presentation of sole vendor submitting the lowest and best bid received from South Texas Communications, Inc., meeting all specifications/requirements for the purpose of award and approval of contract (but in no event to exceed the 50K statutory bid limit of 50K) for Request for Sealed Quotes project titled: " Repair-Installation & Removal of Communication & Radio Tower & Misc. Equipment" No.: 2017-177-06-19-SGS. 2. AI-60531 Presentation of multiple bids received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of multiple award and approval of contracts for the Request for Bids titled: Hidalgo County Sheriff's Office-"Commissary Supplies for Hidalgo County Adult Detention Center Facility, aka, County Jail" through project No.:2017-063-05-10-SMA. K. Co. Wide 1. AI-60606 Recommending to award primary & secondary vendors [submitting the lowest and best bids as Primary Vendor-Waukesha Pearce Industries LLC. and Secondary Vendor-Holt Texas including approval of contracts to same for RFB No. 2017-150-07-05-TDL "Service Repair & Maintenance of County Generators", subject to compliance with HB1295. 2. AI-60600 Presentation of the sole responsible vendor, Terra Firma Materials submitting the lowest and best bid [meeting all specifications and/or requirements as detailed in the supporting documentation contained herein] for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County - "Purchase of Sand and Bedding Materials" through project No.: 2017-147-06-06-FAZ.