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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
July 11, 2017
9:30 A.M.

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

Roll Call

Pledge of Allegiance

Prayer

Approval of Consent Agenda

County Judge's Office:

60389

1. Approval of Interlocal Agreement for services by and between Hidalgo County and the Alliance for Interstate 69 Texas.

2. Approval to pay membership dues to the RGV Mobility Task Force in the amount of $7,500.00 with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor.

District Attorney's Office:

60436

Hidalgo County DA's Office - Region 3-Border Prosecution Unit (BPU) Grant (1281):
Approval to submit a BPU Grant #2537806 budget adjustment to the Office of the Governor (OOG).

HIDTA - Task Force:

60341

HIDTA Task Force (1291):
1. Authorization and approval to accept the Cooperative Grant Agreement Award Number (FAIN) G17SS0002A between Hidalgo County and the Executive Office of the President Office of National Drug Control Policy in the supplemental amount of $292,796.00 for the grant period of 01/01/2017-12/31/2018.
2. Approval of certification of revenues, as certified by the County Auditor for the HIDTA Task Force Grant.
3. Approval of appropriation of funds for the Hidalgo County District Attorney's Office HIDTA Task Force in the amount of $292,796.00.

Constable Pct. #1:

60410

Constable Pct #1:
Discussion, consideration, and approval to appoint Ruben Pena as Reserve Deputy Constable by Constable Celestino Avila Jr, Constable Pct. 1 in accordance with Texas Local Government Code Section 86.012.

Constable Pct. #2:

60488

Requesting for Commissioners Court to accept and approve the "Public Purpose" [pursuant to Texas Constitution, Art 3, Section 52] served for the request to purchase promotional items. Item needed to be purchased through current term are such as but not limited to table clothes, banners, pens, pencils and etc. as these items wil be useful to inform, relate progress, educate and report important information to our constituents on aspects of numerous projects, programs and events.

60483

Requesting for Commissioners Court to accept and approve the "Public Purpose" [pursuant to Texas Constitution, Art 3, Section 52] served for the request to purchase "picture frames" to be used for public outreach and education to identify the command staff portraits that will be displayed at the Hidalgo County Constable Pct. 2 Office, requisition #00345109 amount $66.73.

10.

Constable Pct. #4:

60594

1. Approval to accept the National Incident Based Reporting System (NIBRS) grant award.

2. Approval and authorization for County Judge, as authorized official, to sign terms and conditions agreement and any other required documents.

11.

Sheriff's Office:

60522

Approval to remove from County Inventory list, County Asset #67924, K9 "Munya", a male Belgian Malinois, due to failure to comply with grant conditions as per grant donor.

60631

A. Pursuant to Tx. Local Gov't. Code, Subchapter D-263.151(2)(A) &/or (B), declaration of Asset No: 038751 issued firearm [as further detailed in supporting documentation contained herein] as "Surplus" for the purpose of disposition [as permitted by Gov't. Code 614];

B. Pursuant to Gov't. Code, Section 614, [permitting a peace officer retiring from a governmental entity to purchase their assigned firearm] requesting that Hidalgo County Commissioner's Code approve the value of Sr. Deputy Juan Sifuentes issued firearm at the Fixed Asset Value [supporting documentation attached] at $50.88.

12.

Executive Office:

Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting

60596

Presentation of Letter of Appreciation and plaque to County Judge Ramon Garcia from the RGV Partnership and its Board of Directors for his tireless commitment to Hidalgo County and Regional Projects.

60506

Discussion, consideration and action on Memorandum of Understanding (MOU) between County of Hidalgo and El Milagro Clinic

60485

Civil Service (1100):
Approval to process payment of the following invoice in accordance with Accounting Procedures Manual (Food Policy) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor:

Vendor	Invoice Date	PO#	Amount	Purpose/Event
Jason's Deli	6/22/17	754327	$ 41.94	Civil Service Commission Meeting 6/22/17

60479

Requesting permission by Sacred Heart Catholic Church in Edinburg to use the courthouse parking lot for their Annual Festival to be held on October 7, 2017

60609

Discussion, consideration, action authorizing application for a County wide Texas Department of Motor Vehicles account under TxPros Permitting System and submittal of application for an Annual Envelop Permit (MCD-301) and authorize County Executive Officer, Valde Guerra, to sign all related documents.

60605

Discussion and action regarding update on Hidalgo County wide collection/brush site(s) TCEQ plan of action and request for controlled burn.

13.

Human Resources:

Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed

60544

Public Defender (1100):
1. Approval to create one (1) Full-time Temporary position for 13 weeks beginning 7/24/17 and ending 10/22/17, as follows:

Slot No.	Position Title	Annual Salary	Proposed Budgeted Salary
085-003-0-T023	Clerk I	$25,207.00	$6,302.400 - $12.12/hourly

60516

Criminal District Attorney (1100):
1. Approval to create one (1) Full-time Temporary position for 24 weeks beginning 7/11/17 and ending 12/31/17, as follows:

Slot No.	Position Title	Annual Salary	Proposed Budgeted Salary
080-002-0-T137	Administrative Assistant I	$26,547.00	$12,249.60 - $12.76/hourly

60546

Courthouse Security (1241):
1. Discussion, consideration, and approval of the following personnel actions, effective next full pay period of 7/24/2017:

Action	Dept. / Program	Slot #	Position Title	Current/Proposed Budgeted Salary
Delete	125-032	0003	Deputy Sheriff Step II	($45,691.00)
Create	125-032	0017	Senior Deputy Sheriff Step III	$51,834.00

2. Approval to transfer Senior Deputy Sheriff Step III, employee No. 056448, from 280-001 Slot No. 0151 to 125-032 Slot No. 0017; effective next full pay period.

60614

Precinct 1 Administration (1200):
1. Approval to create one (1) Part-time Temporary position for 20 weeks beginning 7/24/17 and ending 12/17/17, as follows:

Dept.	Slot No.	Position Title	Proposed Budgeted Salary
121-004	T031	Administrative Assistant I	$10,208.00 -$12.76/hourly

14.

Urban County:

60615

Hold a Public Hearing to consider public comments for revision to the Hidalgo County Urban County Program’s Citizen Participation Plan. Notice to the Public Hearing was published on June 15, 2017. Public Comments will will be accepted until the close of business of July, 17, 2017.

60535

Requesting to cancel the awarding of a bid and contract with Manuela Mendoza and RG Enterprises, LLC dba G & G Contractors for the demolition and reconstruction of her home.

60530

Consideration and Approval of the Cooperation Agreements necessary for the re-qualification of Hidalgo County as an Urban County.

60517

1. Subject to Compliance with HB 1295, when and if Applicable, the Urban County Program on behalf of the City of Granjeno is requesting approval of a best and final negotiated contract for Construction Material Testing Services with Raba-Kistner Consultants, Inc., in the amount of $3,108.60 utilizing CDBG FY 29 (2016) Parks, Recreational Facility Improvement funds.

2. Approval of Work Authorization No. 1 for Raba-Kistner Consultants, Inc. in the amount of $3,108.60.

60104

Requesting approval to re-designate Urban County Program Director as Certifying Officer Designee for Environmental review procedures for entities assuming HUD Environmental responsibilities (CDBG, HOME, ESG, COLONIA, TDHCA, TDRA, GLO Program and etc.).

60107

Resolution authorizing renewal of a Revolving Line of Credit with Lone Star National Bank of McAllen for the Urban County Program with authority for UCP to draw from such line of credit.

60108

The Urban County Program requests authorization to advertise for construction and related activities for all projects identified in the 2017-2018 One Year Action Plan, subsequent amendments and Colonia funded activities (Texas General Land Office, Texas Department of Agriculture and Texas Department of Housing and Community Affairs, etc.).

60109

Requesting approval to re-authorize Urban County Program Director to approve certain Change Orders on Urban County Projects

60103

Requesting approval to Re-authorize Urban County Program Director to sign and execute contracts and agreements after Hidalgo County Commissioners’ Court approval as they relate to all Hidalgo County Urban County Program projects and those included in the Annual Consolidated Plan.

60518

1. Subject to Compliance with HB 1295, when and if Applicable, the Urban County Program on behalf of the City of San Juan is requesting approval of a best and final negotiated contract for Construction Material Testing Services with Raba-Kistner Consultants, Inc., in the amount of $18,940.90 utilizing CDBG FY 29 (2016) Street Improvement funds.

2. Approval of Work Authorization No. 1 for Raba-Kistner Consultants, Inc. in the amount of $18,940.90

60514

1. Subject to Compliance with HB 1295, when and if Applicable, the Urban County Program on behalf of the City of Granjeno is requesting approval of a best and final negotiated contract for Construction Material Testing Services with Raba-Kistner Consultants, Inc., in the amount of $11,753.78 utilizing CDBG FY 29 (2016) Street Improvement funds.

2. Approval of Work Authorization No. 1 for Raba-Kistner Consultants, Inc. in the amount of $11,753.78.

15.

Health & Human Services Department:

60489

Requesting approval of the Memorandum of Understanding between Texas A&M Engineering Extension Service and Hidalgo County Health & Human Services Department. The purpose is for training and support of Continuing Education Units for Public Health Preparedness and Response for the period of 09/01/17 to 08/31/19.

Health Care Funding District:

Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures

Indigent Health Care Program:

60503

1. Discussion and approval to increase the County Indigent Health Care Program (CIHCP) minimum income standards from 21% Federal Poverty Guideline (FPG) to 30% FPG, effective fiscal year 09/01/2017.

Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures

16.

Fire Marshal's Office:

60500

FIRE MARSHAL'S

Authorization and approval to purchase new wireless service through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following:

Description:	Employee Name:	Employee ID:	Service Plan:
New Data Service	Sulema Cavazos	187305	4G Mobile Broadband Unl. @ $37.99 per month

17.

Community Service Agency:

60520

Discussion, consideration, and possible action to submit a renewal application to Texas Health and Human Services Commission for the Senior Corps projects, with authorization for Jaime Longoria to electronically submit application in eGrants. Application ID 17SR196802.

18.

Elections Administration:

19.

Precinct #2 - Comm. Cantu:

60622

Pct 2 Sgt Trevino Rd Prj (1200):
1. Approval of certification of revenue as certified by the County Auditor for revenue received from the City of San Juan for Interlocal Agreement approved by Commissioners Court on 2/6/17 AI#58394 .
2. Approval of 2017 appropriation of funds into Pct 2 Sgt Trevino Rd Project in the amount of $222,426.13.

20.

Budget & Management:

60498

Requesting approval of First Amendment to Interlocal Agreement between Hidalgo County and the City of Mission/Speer Memorial Library relating to the Hidalgo County Library System (HCLS) e-Library.

Budget Appropriations:

60547

Various SOA Accounts (1303):
A.Approval of certification of revenues as certified by the County Auditor for revenues received from the Hidalgo County Drainage District No. 1 for 2nd Annual payment relating to the reimbursements of professional service expenses related to the J-09 Drain Project.
B. Approval of appropriation of funds in the amount of $385,562.84 to fund various Pct 1 and Pct 3 accounts including the interfund transfer to Debt Service Fund 1444 and Fund 1446.

60545

1. Approval of appropriation and interfund transfer from Capital Project - CO Series 2001 (Fund 1331) to Debt Service - RB Series 2014B (Fund 1444) in the amount of $15,001.96.
2. Approval of appropriation and interfund transfer from Captial Project - CO Series 2009 (Fund 1339) to Debt Service - RB Series 2015B (Fund 1448) in the amount of $493.10.
3. Approval of appropriation, interdepartmental, and interfund transfer from Capital Project - Tax Note Series 2007 (Fund 1302) to Debt Service - RB Series 2009A (Fund 1440) in the total amount $1,047.98.

60556

CO2010AB-Pct 1 (1342):
Approval of 2017 appropriation of funds into CO2010AB-Pct 1 in the amount of $10,801.08 to fund anticipated expenditures.

60553

Tax Note 2014 - Sheriff (1304):
Approval of 2017 appropriation of funds into Tax Note 2014-Sheriff in the amount of $15,647.03.

21.

Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).

Hidalgo County

60355

Presentation of the responsible vendor submitting the lowest and bid sealed quote/bid Milano Hat Company including the approval of contract for Request for Sealed Quotes titled: "Purchase of Straw & Felt Hats" through project No.: 2017-029-03-17-SGS but in no event to exceed the $50K procurement limit.

60089

Presentation of the negotiated agreement for the provision of Project/Program Management Services in connection with the design and construction of a New Hidalgo County Courthouse between Hidalgo County and JACOBS Project Management Co. including any specific details, exceptions, modifications, additions and/or deletions request by CC and subject to final legal review.

60375

Presentation of response received from CTC Distributing, LLC the sole responsible vendor submitting the best bid [and meeting all specifications and/or requirements] for the purpose of award and approval of contract document for project titled: Hidalgo County -"Off Premises Record Storage, Pick-up, Retrieval, Delivery and Shredding Services" through RFB 2017-059-06-07-YZV and subject to compliance with HB 1295 if and when applicable.

60595

Requesting authority to advertise and approval of RFP procurement packet [i.e. requirements, legal notice, etc. developed by HC's Health Program Consultant, G. Looney, Alamo Insurance and HC's Benefits Dept., F. Vazquez] as attached hereto for: "Wellness Program Services"-RFP No.: 2017-199-08-02) with review and any modifications necessary to packet to be finalized by the Purchasing Dept. and authority to re-advertise project if required/necessary.

Pct. 1

60639

Pct. 1 FEMA

1. Ratification of Change Order No. 1 in connection with Contract C-16-400-03-07 FEMA Road Improvement to Mile 1.5 West as recommended by project engineer International Consulting Engineers with a cost decrease of $331.92;
2. Certificate of Substantial Completion as submitted by 2GS,LLC. for the provision of FEMA Road Improvements to Mile 1.5 West under Contract C-16-400-03-07;
3. Requesting acceptance and approval of Application for Payment No. 2 (Final) in the amount of $120,349.12 as submitted by 2GS,LLC. for the provision of FEMA Road Improvements to Mile 1.5 West under Contract# C-16-400-03-07.

60642

Pct. 1 requesting approval of the following TEDSI Infrastructure Group Invoices for engineering services rendered for the Mile 6 project.

A. Inv. 201726 in the amount of $40,515.75 for Work Authorization No. 3.
B. Inv. 201727 in the amount of $111,514.70 for Work Authorization No. 4.

Pct. 4

60515

Acceptance and approval of the contract between HC Pct. #4 and RGV Asphalt, LLC for "Road Improvements to Sunflower Road" - RFB No. 2017-128-05-24-HGO subject to all statutory compliance and final legal review [Atlas-Hall-Rodriguez].

60558

1. Requesting approval of a professional services agreement #C-17-168-07-11 with MTME, LLC d/b/a MODERN TECHNOLOGY-MODERN ENVIRONMENT for the purposes of "professional engineering services" for the: (GWSAP) - "GROUND WATER, GAS MONITORING and GROUNDWATER DATA EVALUATION at CLOSED LANDFILL SITE" located within HIDALGO COUNTY PRECINCT #4, and, (in order to remain in compliance with TCEQ).

2. Requesting approval of a professional services agreement #C-17-195-07-11 with RABA-KISTNER, INC. for (on call)-"GEO TECHNICAL and CONSTRUCTION MATERIALS TESTING SERVICES" for projects located within HIDALGO COUNTY PRECINCT NO. 4

3. Acceptance and approval of Work Authorization No. 4 (with an estimated cost of $ 16,777.52) as submitted by project engineer, B2Z Engineering, LLC for the purposes of a “Feasibility Study Phase of the existing architectural plans for the Mechanical Shop" located at Hidalgo County Precinct No. 4, in connection to "on call" agreement #C-16-329-09-06 for:[R/B, C.I.P. and Other Projects in General].

Health & Human Services Dept.

60550

Pursuant to the procurement packet, requesting action to appoint/select the Evaluation Committee Members for RFP No. 2017-149-06-21-HGO - "Online Pharmacy Billing Services" for Hidalgo County Health & Human Services Department

Budget & Management

60524

Budget & Management (2201):
Approval to enter into a 36 month service maintenance agreement (on an as needed basis thru quarterly meter readings) for one copier with Ricoh USA/GE Ricoh USA through State of Texas DIR-TSO-3041.

Sheriff's Office

60543

Approval of "First Amendment" to Service Contract C-16-097-10-25 between Hidalgo County Sheriff's Office and Securus Technologies, Inc. for the provision of "Inmate Pay Telephone System & Services [as permitted under the terms of the contract] with compliance with HB 1295 when and if applicable.

District Attorney

60330

a. Requesting exemption from competitive procurement requirements under the Texas Local Government Code, Section 262.024(a)(7)(a) proprietary software;

b. Requesting approval of agreement(s) if applicable for "On-line Research Services" with Lexis Nexis including, but not limited to, the following Hidalgo County Department(s)/Elected Offices, Programs and/or Agencies:
1. District Attorney Office-1188F0
2. District Attorney Office-123DSK

22.

Open Forum

23.

Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:

Real Estate Acquisition

Pending and/or potential litigation

60504

C-2728-17-J; Dora Alicia Garza Ind., Dora Alicia Garza, et al v. Hidalgo County Sheriff's Office

60512

1. Claim of Ruben Hernandez
2. Claim of Elena Leal
3. Claim of Agnete Antons

60510

1. Claim of Benjamin Morales
2. Claim of Fernando Reyna
3. Claim of Bobby Casares

60602

Raul Muniz Jr. ; Daniel Muniz vs Hidalgo County

60607

c-2427-17-f: Sandra Garza vs Hidalgo County et al

24.

A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)

25.

Open Session:

Real Estate Acquisition and appropriation for same

Pending and/or potential litigation

60505

C-2728-17-J; Dora Alicia Garza Ind., Dora Alicia Garza, et al v. Hidalgo County Sheriff's Office

60513

1. Claim of Ruben Hernandez
2. Claim of Elena Leal
3. Claim of Agnete Antons

60511

1. Claim of Benjamin Morales
2. Claim of Fernando Reyna
3. Claim of Bobby Casares

60604

Raul Muniz Jr. ; Daniel Muniz vs Hidalgo County