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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
June 27, 2017
9:30 A.M.

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

Roll Call

Pledge of Allegiance

Prayer

Approval of Consent Agenda

County Judge's Office:

60477

Discussion and approval to designate Pharr Original Townsite as a Colonia and authorize County Judge Ramon Garcia to submit letter on the designation.

Constable Pct. #2:

60128

Discussion, consideration, and approval to appoint Ramiro Martinez as Reserve Deputy Constable by Constable Martin N. Cantu,
Constable Pct. 2 in accordance with Texas Local Government Code Section 86.012.

Constable Pct. #4:

60426

Approval to declare as “surplus” (for the purpose of destruction) Bullet Proof Vest from Constable Precinct 4 since the Bullet Proof Vests cannot be re-cycled (with approval for said disposition through the Hidalgo County Sheriff’s Department).

60287

Discussion, consideration, and approval to appoint Noel Cruz as Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.011.

Sheriff's Office:

60349

1. Approval of Affiliation Agreement for EMS Personnel for participation in Clinical Training Program between the Hidalgo County Sheriff's Office Emergency Medical Program and
a. Medcare EMS
b. Hidalgo County EMS
c. Knapp Medical Center
d. City of Weslaco Fire Department EMS
e. Four Paws Animal Hospital

2. Authorization for County Sheriff to sign 5 Affiliation Agreements.

60308

Discussion, consideration and approval to appoint Damian Orozco, student at the University of Texas at San Antonio as an intern under the Hidalgo County Sheriff's Office Law Enforcement Internship Program for the period of 07/2017 to 08/2017.

Executive Office:

Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting

60363

Approval to accept settlement check from Farmers Texas County Mutual Insurance Company in the amount of $195.00 to settle property damage claim to County vehicle windshield. (Sheriff Office)

60364

Approval to accept settlement check from Cramer Johnson Wiggins & Associates in the amount of $2,887.80 and a settlement check from AXIS Surplus Insurance Company in the amount of $2,887.80 to settle storm damages to County property during the Weather Event of May 31, 2016.

10.

Human Resources:

Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed

60322

Pct. #4 CRC (1100):
1. Discussion, consideration, and approval to create the following Part-time Temporary positions not to exceed 9 weeks effective next full pay period, 7/10/2017:

Action	Slot No.	Position Title	Proposed Budgeted Salary
Create	T006	Clerk I	$2,160.00 - $12.00/hr.
Create	T007	Clerk I	$2,160.00 - $12.00/hr.
Create	T008	Clerk I	$2,160.00 - $12.00/hr.
Create	T009	Clerk I	$2,160.00 - $12.00/hr.

2. Approval of interdepartmental transfer.

60476

Constable Pct. #4 (1100):
1. Discussion, consideration, and approval to create one (1) Temporary Full Time Clerk I position, Slot T025, Dept./Prog. No.294-001 at $12.00 per hour/$12,480.00 proposed budgeted salary, not to exceed six (6) months or 12/31/17, effective next full pay period of 07/10/2017.
2. Approval of intradepartmental transfer.

60367

Tax Office (1100):
1. Discussion, consideration and approval of the following personnel actions, effective next full pay period:

Action	Slot #	Position Title	Current Budgeted Salary	Proposed Budgeted Salary
Delete	0146	Clerk I	$24,960.00
Delete	0146	Clerk I	$24,960.00	$0.00
Delete	0156	Clerk II	$24,960.00	$0.00
Create	0191	Title Examiner II	$0.00	$37,000.00
Create	0192	Deputy Clerk II	$0.00	$30,000.00

60417

Constable Precinct #3 (1285):
Discussion, consideration, and approval of the following personnel action effective next full pay period, 07/10/2017 (per ICA w/Irrigation District #6):

Action	Dept./ Program	Slot #	Position Title	Budgeted Salary
Create	293-020	0001	Deputy Constable Step I	$44,577.00

60441

Pct 2 Administration / Road Maintenance (1200):
1. Approval, discussion and consideration of the following personnel actions effective 07/10/2017:

Action	Dept/ Program	Slot#	Position Title	Current Budgeted Salary	Proposed Budgeted Salary
Delete	122-005	0016	Administrative Assistant IV	$42,386.00	$0.00
Delete	122-006	0068	Mechanic I	$30,236.00	$0.00
Delete	122-006	0097	GIS Operator II	$37,080.00	$0.00
Create	122-006	0100	Program Manager II	$0.00	$57,850.00
Create	122-006	0101	Coordinator III	$0.00	$49,597.00

11.

Urban County:

60419

Report on Affirmatively Furthering Fair Housing (AFFH) Plan and Community Survey for resident of Hidalgo County.

60306

“Subject to Compliance with HB 1295 , when and if applicable.” The Urban County Program on behalf of City of Granjeno is requesting authority to purchase playground/exercise equipment through Hidalgo County’s membership and participation with Buyboard approved vendor Exerplay, Inc (Buyboard Contract # 512-16) in the amount of $100,990.05 (quote attached hereto). Freight/delivery and installation is included. City of Granjeno UCP Year 29 (2016) Parks, Recreational Facility Improvement funds will be utilized.

60411

1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a) (4) for Professional Services;

2. Presentation of the scoring grid for the purposes of ranking by Commissioners’ Court of at least three (3) Geo-Technical and Construction Material Testing firms from the County’s approved “pool” as graded and evaluated by Precinct No. 1, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program GLO Contract No. 12-406-000-6453 DRS210068 Delta Area Connector East Lateral Project Phase II.

Engineering Services	Grade	Ranked
Professional Service Industries, Inc.	94.6
Raba Kistner Consultants	97
Terracon	93

3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ______________________ for the provision of Geo-Technical and Construction Material Testing Services for the Delta Area Connector East Lateral Project Phase II.

60394

Subject to HB 1295 Compliance, requesting consideration and action to award and enter into a construction contract with South Pools, Inc. dba Oasis Water Playgrounds in the amount of $390,520.00. UCP Year 27 & 28 (2014 & 2015) City of Hidalgo Parks, Recreational Facility Improvement funds will be utilized.

60347

Subject to HB 1295 Compliance, requesting consideration and action to award and enter into a construction contract with 2GS, LLC dba Earthworks Enterprise in the amount of $221,702.00. UCP Year 27, 28 & 29 (2014, 2015 & 2016) City of San Juan Street Improvement funds will be utilized.

12.

Health & Human Services Department:

60316

1. Requesting approval to accept the Title V Prenatal Medical & Dental grant contract #2016-003894-02 in the amount of $144,029.00 for the period of 09/01/2017 to 08/31/2018.
2. Requesting approval for County Judge to sign the Title V Prenatal Medical & Dental contract and related documents.
3. Requesting approval of the Certification of Revenue in the amount of $144,029.00.
4. Requesting approval of the budget appropriation in the amount of $144,029.00.

60385

Health & Human Services - PHHS (1293):
1. Requesting approval to submit grant application for amendment to existing Preventive Health & Human Services program in the amount of $250,000.00 for the period of December 1, 2017 to September 30, 2019.
2. Requesting approval for County Judge to sign grant application and related documents.

60313

1. Requesting approval to accept the Title V Child Health & Dental grant contract #2016-003931-02 in the amount of $30,535.00 for the period of 09/01/2017 to 08/31/2018.
2. Requesting approval for County Judge to sign the Title V Child Health & Dental grant contract and related documents.
3. Requesting approval of the Certification of Revenue in the amount of $30,535.00.
4. Requesting approval of the budget appropriation in the amount of $30,535.00.
5. Requesting approval of the following personnel action, effective 09/01/2017:

Action	Slot	Dept/Program	Position Title	Budgeted Salary	Proposed Budgeted Salary
Salary Adjustment (Reduce)	G002	340-051	Clerk II	$20,967.00	$19,417.00

60310

Requesting approval to ratify action taken on 02/06/17 through AI-58260 to appropriate the local match portion in the amount of $7,200.00.

60307

1. Requesting approval of the Certification of Revenue by County Auditor in the amount of $153,320.50. Funds are from the Health & Human Services Commission - Medicaid Administrative Claiming program.
2. Requesting approval to appropriate the MAC budget in the amount of $153,320.50.

Health Care Funding District:

Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures

60071

A. Discussion, consideration and approval to draw down funds for Demonstration Year 6 Round 1 DSRIP and monitoring Payments in the amount to be determined by HHSC instructions from the Local Provider Participation Fund (LPPF) with a settlement date of 7/3/17.
B. Approval of Certification of Revenues as certified by the County Auditor from the LPPF in the amount to be determined by HHSC instruction.
C. Approval of 2017 Appropriation of funds from the LPPF in the amount to be determined by HHSC instructions.

60125

A. Acceptance of Notice of Closure of New Life Care Hospitals of South Texas LLC, effective June 17, 2017.

B. Approval to remove New Life Care Hospitals of South Texas LLC, effective June 17, 2017 from the Hidalgo County Health Care Funding District Mandatory Payment.

Indigent Health Care Program:

Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures

60317

Approval of County Indigent Health Care Program Confidentiality Agreement for the following Human Services Division staff:
Employee # 165123, 195766, 221058

13.

Community Service Agency:

60376

Discussion, report, and update of 2017 Comprehensive Energy Assistance Program (CEAP).

60328

Discussion and possible action to authorize Hidalgo County Community Service Agency to enter into a memorandum of understanding (MOU) with Reliant Energy Retail Services, LLC for the purpose of funding energy assistance payments to customers of Company (hereinafter referred to as "CARE Program"). Authorization for Judge Ramon Garcia and Jaime Longoria to sign document.

60388

Discussion, consideration, and possible action on amendment to the Comprehensive Energy Assistance Program (CEAP) contract #58170002587 from the Texas Department of Housing and Community Affairs for program year 2017.

60398

Discussion and possible action to ratify action by Jaime Longoria to request a 90 day extension to Texas Veterans Commission (TVC) for Operation Bravo Zulu program. Original agreement term July 1, 2016 to June 30, 2017.

14.

Elections Administration:

Discussion, consideration and action but not limited to Election updates.

60368

Hold a public hearing to consider public comments on the County of Hidalgo’s participation in the Secretary of State’s Countywide Polling Place Program for the November 7th, 2017 Constitutional Amendment Election.

60187

Discussion, consideration and or approval to increase the wage rate to the Poll Workers (Elections/ Alternative Clerks and Elections Judges) as follows:

Action	Current Wage Rate (Non-Training)	Proposed Wage Rate (Non-training)
Elections/Alternative Clerks	$ 10.10 per hour	$ 12.00 per hour
Elections Judges	$ 12.00 per hour	$ 14.00 per hour

Training rate will be $7.00 per hour for Presiding Judges and Alternative Election Workers. This wage increase does not apply to elections conducted by Political Parties. Contractual Election Service Agreements will also reflect the hourly rate if accepted.

60188

Approval of the appointment of members to the Hidalgo County Elections Advisory Committee

15.

Head Start Program:

60324

Discussion, Consideration and Action Authorizing the Submittal of Supplemental Application for Budget Year 01.01.17 to 12.31.17 in the Amount of $259,717.00 for a 1% Cost of Living Adjustment (COLA) Retroactive to 01.01.17

16.

Planning Department:

60386

1. Preliminary Approval with Variance Request
a. Martha Bermejo Subdivision- Pct. 3 (Martha Bermejo, Owner) (Mile 3 North Road& Bentsen Palm Drive)
No. of Lots: 1 Multi-Family, 1 Commercial
Flood Zone: C
Drainage: Yes, by onsite detention areas connecting to a type “A” curb inlet.
ETJ: Yes, approved by City of Mission
Water: Yes, provided by Agua S.U.D.
Sewer: Yes, OSSF
Paved: Yes, Mile 3 North Road (F.M. 1924).

b. Alberta Village Subdivision- Pct. 4 (Julio & Melissa Carranza,Owner) (Alberta Road & Raul Longoria Road)
No. of Lots: 36 Single Family
Flood Zone: B
Drainage: Yes, Storm Drainage Pipe System and Detention by widening the existing Drain Ditch.
ETJ: Yes, approved by City of Edinburg
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, Sanitary Sewer provided by City of Edinburg
Paved: Yes, Alberta Road and 1 proposed internal street.

2. Preliminary Approval
a. Rancho El Potrero Subdivision- Pct. 3 (Manuel Chapa, Owner) (Western Road & Mile 3 North Road)
No. of Lots: 74 Single Family
Flood Zone: C
Drainage: Yes, Storm Sewer System discharging to an existing drainage basin owned by the HCDD#1.
ETJ: Yes, approved by the City of Mission
Water: Yes, provided by Agua S.U.D.
Sewer: Yes, OSSF
Paved: Yes, Western Road and 3 proposed internal streets.

b. Camino De Abram Subdivision- Pct. 3 (Manuel Chapa, Owner) (Abram Road & Mile 3 North Road)
No. of Lots: 80 Single Family
Flood Zone: X
Drainage: Yes, Storm Sewer System discharging to an existing drainage basin owned by the HCDD#1.
ETJ: Yes, approved by the City of Mission.
Water: Yes, provided by Agua S.U.D.
Sewer: Yes, OSSF
Paved: Yes, Abram Road and 4 proposed internal streets.

c. Eduardo’s No. 15 Subdivision- Pct. 3 (Diana Izaguirre, Owner) (Trosper Road & Mile 3 North Road)
No. of Lots: 24 Single Family
Flood Zone: C
Drainage: Yes, Storm Drainage Pipe System and Detention by widening the existing Drain Ditch.
ETJ: Yes, approved by the City of Mission.
Water: Yes, provided by Sharyland Water Supply Corporation
Sewer: Yes, Sanitary Sewer provided by City of Mission
Paved: Yes, Trosper Road and 2 proposed internal streets.

3. Final Approval
a. McCain Subdivision- Pct.4 (Roger & Sheila McCain, Owner) (Cessna Ave. & Skylark Avenue)
No. of Lots: 1 Single Family
Flood Zone: B
Drainage: No Storm Drainage and Detention will be required.
ETJ: Yes, approved by the City of Edinburg.
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, OSSF
Paved: Yes, Skylark Avenue.

b. ECISD Hargill Elementary Subdivision- Pct. 1 (Rene Gutierrez, E.C.I.S.D., Superintendent, Owner)
(Wilson Avenue & 4th Street
No. of Lots: 1 Institutional
Flood Zone: C
Drainage: Yes, by onsite detention area.
ETJ: No, Rural Area
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, Sanitary Sewer provided by North Alamo Water Supply
Paved: Yes, 4th Street.

c. Hernandez Macias Subdivision- Pct. 2 (Noe Hernandez, Owner) (Alamo Road & Earling Road)
No. of Lots: 1 Single Family
Flood Zone: B & C
Drainage: Yes, by onsite detention areas and by re-grading Alamo road side ditch.
ETJ: Yes, approved by the City of Alamo.
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, OSSF
Paved: Yes, Alamo Road.

d. TVM Properties Subdivision- Pct. 4 (Thomas Arce, Jr., Owner) (Curve Road & Val Verde Road)
No. of Lots: 3 Commercial
Flood Zone: X
Drainage: Yes, by onsite detention areas to be constructed at building permit stage.
ETJ: No, Rural Area
Water: Provided by North Alamo Water Supply
Sewer: Yes, OSSF. Will be installed at permit stage.
Paved: Yes, Val Verde Road.

e. Loma Verde No. 4 Subdivision- Pct. 4 (Kyle Ruppert, Owner) (Mile 21 Road & F.M. 2812)
No. of Lots: 7 Single Family
Flood Zone: X
Drainage: Reconstruction of Mile 21 Road side ditch with a discharge outfall onto HCDD#1 ditch.
ETJ: No, Rural Area
Water: Provided by North Alamo Water Supply
Sewer: Yes, OSSF
Paved: No, Mile 21 Road to be paved.Developer has submitted 1/3 escrow for Road improvement.

f. Pueblo De Palmas Ph. 21 Subdivision- Pct. 4 (J. Gary Frisby, Owner) (Davis Road & Kenyon Road)
No. of Lots: 45 Single Family
Flood Zone: X
Drainage: Yes, by Storm Drainage Pipe System that connects to the existing drainage system of Pueblo De
Palmas Ph. 19 Subdivision.
ETJ: Yes, approved by the City of Edinburg.
Water: Provided by North Alamo Water Supply
Sewer: Yes, Sanitary Sewer provided by City of Edinburg
Paved: Yes, Kenyon Road and 2 internal streets.

g. Bon Viejo Ph. 2 Subdivision- Pct. 1 (Kyndel W. Bennett, Owner) (Mile 13 North Road & F.M. 493)
No. of Lots: 56 Single Family
Flood Zone: C
Drainage: Yes, Storm Drainage Pipe System and Detention by widening the existing Drain Ditch.
ETJ: Yes, approved by the City of Donna
Water: Provided by North Alamo Water Supply
Sewer: Yes, OSSF
Paved: Yes, Mile 13 North Road and 3 internal streets.

17.

Precinct #1 - Comm. Fuentes:

60465

Presentation and approval of Hidalgo County Precinct 1 Official Logo

18.

Precinct #2 - Comm. Cantu:

60456

Requesting approval of closing documents for Parcel 5 as it relates to Precinct No. 2 Fee Simple Project and authority for Valde Guerra, Executive Officer to execute documents.

60459

1. Approval of Interlocal Agreement between Hidalgo County Drainage District No. 1 and the County of Hidalgo, Texas, concerning road improvements for the Pct 2 Plena Vista Subdivision Road & Drainage Improvement Project.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project concerning road improvements for the Pct 2 Plena Vista Sudivision Road & Drainage Improvement Project.

60440

1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo and the City of San Juan, regarding road improvements for the Pct 2 Hall Acres Road (I Rd to Stewart Rd) Project.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project for the Pct Hall Acres (I Rd to Stewart Rd) Project.

19.

Precinct #3 - Comm. Flores:

60439

Consideration and approval of a Resolution in Recognition of the Texas Department of Agriculture Summer Food Service Program for ensuring that Hidalgo County children receive free, nutritious meals during the summer months.

60338

1. Requesting authorization to rescind action taken on February 21, 2017 under agenda item #AI-58636 Memorandum of Understanding between Hidalgo County and United States Department of Agriculture Animal and Plant Health Inspection Service.

2. Acceptance and approval of a revised Memorandum of Understanding between Hidalgo County and United States Department of Agriculture Animal and Plant Health Inspection Service.

20.

Budget & Management:

60362

Approval of medical coverage for the temporary employees listed below as per the Affordable Care Act (ACA) IRS Code Section 4980H - Shared responsibility for employers regarding health insurance.
1. E#214809 effective 7/1/17
2. E#199290 effective 7/1/17

21.

Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).

Hidalgo County

60423

Discussion on exploring the possible use of a Real Time On-line Auction Services Provider as an additional resource/option for Hidalgo County's current sale of tax foreclosure properties conducted by the county's delinquent tax collection firm.

60461

Presentation for discussion, consideration, action and approval of 2nd Amendment to Letter of Engagement with Porter Hedges, LLP with regard to the scope of legal services, including but not limited to other professional & consulting services for New Courthouse Project as attached with details herein.

60335

Presentation of bids received and awarding to the vendor Valley Caliche Products submitting the bid lowest and best bid [using TxLGC 262.027(e)] to the County with approval of contract for the Request for Bid titled: Hidalgo County-"Type D Hot Mix Asphalt - Gravel (ONLY) through project No.: 2017-132-05-31-SGS.

Pct. 1

60433

Approval of the following wth Asago Construction contractor vendor for FEMA Road & Drainage Improvements - Mile 8 North Road as submitted by project engineer LeFevre Engineering [ C-16-361-11-01].
A. Ratification of Change Order No. 1 as recommended by LeFevre Engineering with increase of fourteen (14) calendar/working days.
B. Approval of Certificate of Substantial Completion as submitted by Asago Construction contracted vendor for FEMA Road & Drainage Improvements for project Mile 8 North Road.
C. Acceptance and approval of Application for Payment No. 2 (Final) in the amount of $81,851.59 as submitted by Asago Construction contracted vendor for FEMA Road & Drainage Improvements for Mile 8 North Road as certified by project engineer LeFevre Engineering under Contract# [C-16-361-11-01].

60434

a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;

b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with geo-technical and construction material testing (on-call) services required for Precinct No.1 Projects (on an as needed basis):
ENGINEERING-GEO-TECHNICAL & CONSTRUCTION MATERIALS TESTING

Firms	Professional Service Industries	Millennium Engineers Group	Earth Co.
EVALUATOR No. 1	89	90	86
EVALUATOR No. 2	89	93	92
EVALUATOR No. 3	85	93	88
TOTAL SCORES	88	92	89
CC RANKING

c. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm of ___________________for geo-technical and construction material testing services (on call as needed basis) Precinct No. 1 .

60401

a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;

b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services in connection with "Mile 10 from Mile 6 to FM 1015" project located in Hidalgo County Precinct No. 1:

ENGINEERING FIRMS:

Firms	ICE Engineering	L & G Engineering	South Texas Infrastructure Group
Score by Evaluator 1	90	97	92
Score by Evaluator 2	92	93	89
Score by Evaluator 3	92	97	93
Final Scores	91	96	91
Ranking by CC

c. Authority for the Purchasing Department to negotiate a professional engineering services agreement for Professional Engineering Services for Mile 10 from Mile 6 to FM 1015 project located in Hidalgo County Precinct No. 1, with the No.1 ranked firm ____________________________ for Professional Engineering Services.

d. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for professional service;

e. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County’s approved “pool” of professional engineering services in connection with "Nolana from FM 492 to FM 88" project located in Hidalgo County Precinct No. 1;

ENGINEERING FIRMS:

Firms	BTI Engineering Inc.	L & G Engineering	R.O. Engineering
Score by Evaluator 1	90	97	92
Score by Evaluator 2	93	96	92
Score by Evaluator 3	93	97	93
Final Scores	92	97	92
Ranking by CC

f. Authority for the Purchasing Department to negotiate a professional engineering services agreement for " Nolana from FM 493 to FM 88" project located within Hidalgo County Precinct No. 1, with the No.1 ranked firm ____________________________ for Professional Engineering Services.

60437

Pct. 1 FEMA
A. Acceptance and approval of Certificate of Construction Completion as submitted by Asago Construction for FEMA Road & Drainage Improvements - Mile 8 North Road under Contract# [C-16-361-11-01].
B. Requesting acceptance and approval of Application for Payment No. 3 (Retainage) in the amount of $16,837.76 as submitted by Asago Construction contracted vendor for the provision of FEMA Road & Drainage Improvements to Mile 8 North Road as certified by LeFevre Engineeriing & Management under Contract# [C-16-361-11-01].

Pct. 2

60412

A. Recommendation by project architect The Warren Group Architects, Inc., to award the Base Bid and Alternate #1, 2, 3, 4, & 5 to the responsible vendor submitting the lowest and best bid meeting all specifications, NM Contracting, LLC of McAllen, TX in the total amount of $1,180,300.00 for project Hidalgo County Precinct 2 “County Wide Service Shop”, Project-RFB No. 2017-027-02-22-YSS” subject to compliance with HB23 and/or HB1295 [when and/or if applicable];

B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Armando Garza, Jr., to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".

60414

Acceptance and approval of amendment #2 to AIA B101-2007 Contract #C-15-160-09-15 with contracted architect, Sam Garcia Architect, LLC, to amend and include the CMAR process and to increase compensation in the amount of $42,575.00. for the "Palmer Pavilion/Les Gilmore Kitchen Renovations and Upgrades," for Hidalgo County Precinct No. 2

60435

Acceptance and approval to execute the final 2007 AIA 133 Form of Agreement between Owner, Hidalgo County and Contractor, Erickson Construction, LLC for "Construction Manager-At-Risk for Palmer Pavilion - Les Gilmore Kitchen Renovations" Project [as approved for negotiation on CC 04-18-17] and subject to final review and approval by Atlas-Hall-Rodriguez prior to execution.

60457

Presentation of "Quotes" received for the "Demolition of Palmer Pavilion Structures" to Forte Demolition Inc. from Mission, Texas meeting all specifications and/or requirements for the purpose of award thru Purchase Order for total amount of $24,500.00 and when/if applicable compliance with HB 1295.

60348

Requesting authority to purchase (1) new 2017 John Deere 624K from Doggett Machinery Services [awarded vendor under BuyBoard's contract #515-16] in the amount of $153,334.00 for Commissioner Pct. 2 through submitted Requisition #344932.

Pct. 3

60321

The Honorable Joe M. Flores, County Commissioner, is formally requesting to remove fixed assets from their inventory list with detailed description of said fixed assets attached as "Exhibit A" and supporting documents.

Pct. 4

60297

A. Acceptance and approval of the FINAL negotiated AIA Forms of Agreement #C-17-184-06-27 with NASSARI-WARREN GROUP ARCHITECTS, INC., in connection to the: "Design and Construction of Memorial Park Phase I" (located at 107 Highway and Sunflower Road, Edinburg, Texas) for Hidalgo County Precinct 4.

B. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;

C. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services for the purposes of "ON CALL" [Construction Material Testing/GEO Technical Services] for projects located within Hidalgo County Precinct No. 4;

ENGINEERING FIRMS:

Firms	Raba-Kistner, Inc.	Professional Service Industries, Inc. (PSI)	Yzaguirre Engineering Group, Inc.
Total Scores	97	95	90
Ranking

D. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm __________________________ for the purposes of "ON CALL" [Construction Material Testing/GEO Technical Services] for projects located within Hidalgo County Precinct No. 4.

E. Acceptance and approval of Change Order No. 4 to extend the term an additional thirty (30) days in connection to agreement # C-16-145A-07-19 with RG Enterprises, LLC. dba, G&G Construction as [reviewed/recommended by project architect Mata-Garcia Architects, LLP] for ongoing project: ["Landscape/Structural and Irrigation Construction for the San Carlos CRC"] in Precinct 4 and subject to HB1295 when and if applicable.

F. Acceptance and approval of Work Authorization No. 5 (with an estimated cost of $ 49,974.50) as submitted by project engineer, B2Z Engineering, LLC for: “Construction Phase Services for Memorial Park" located within Hidalgo County Precinct No. 4, in connection to "on call" agreement #C-16-329-09-06 for:[R/B, C.I.P. and Other Projects in General].

60286

Recommendation by project engineer, South Texas Infrastructure Group, to award the base bid to the responsible vendor, RGV Asphalt, LLC, submitting the lowest and best bid [meeting all specifications] in the amount of $171,738.50 for the project titled: "Road Improvement to Sunflower Road" RFB-2017-128-05-24-HGO and subject to compliance with HB1295 and SAM .gov when/if applicable.

Justices of the Peace

60315

The Honorable Luis J. Garza, JP Pct 3 Place 1, is formally requesting to remove fixed assets from their inventory list with detailed description of said fixed assets attached as "Exhibit A" inventory.

Health & Human Services Dept.

60342

Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, etc.) as attached hereto for Hidalgo County Health & Human Services - "Primary Care Provider Network" - RFQ No. 2017-188-07-19-HGO, including the re-advertisement of project when/if applicable.

60343

Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice etc.) as attached hereto for Hidalgo County Health & Human Services - "Laboratory & X-ray Services Provider Network" RFQ No. 2017-189-07-19-HGO, including the re-advertisement of project when/if applicable.

60016

A. Requesting exemption from competitive bidding requirements under Local Government Code (262.024 (Section A)(2)) " An item necessary to preserve or protect the public health or safety of the residents of the county";

B. Requesting authority to enter into a Regional Insertion Order Agreement with approval to execute same with National CineMedia, LLC for the Hidalgo County Health & Human Services Department for: On Screen Regional segment advertisement "Theater Advertisement" from 6/30/2017 - 9/21/2017 through requisition# 343140 in the total amount of $15,994.00 for the purpose of providing Public Health Awareness Outreach Services as necessary to protect the health and safety of the residents of Hidalgo County..

Elections Department

60221

Requesting authorization for removal from inventory due to trade in of elections equipment (see exhibit A) Transfer Forms, previously declared surplus on 2/6/2017, AI-58401.

60301

CLARIFICATION ON AI-32562 REG. ON 06/26/12 for the Vendor's name change from SOE Software to SOE Software dba SCYTL to continue "Sole Source Declaration" for SOE SOFTWARE/dba Scytl with authority to purchase and continue with the agreement for the following software with licenses, support and maintenance services detailed herein:
CLARITY ENR PRICING SERVICE PRICE for the following years:

Service

	Fee	Invoicing Date
Clarity ENR Implementation New ENR Platform and Annual Maintenance Fee * 7/01/17-06/30/18	$19,200	July 1^st , 2017
Clarity ENR Annual Maintenance 07/1/18-06/30/19	$15,200	June 1^st, 2018
Clarity ENR Annual Maintenance 7/01/19-06/30/20	$15,200	June 1^st, 2019

Colonia Access Program Pct. 3

60407

Acceptance and approval of the following for C-CAP-17-124-05-16-El Paraiso Subdivision between Hidalgo County and Castle Enterprises, LLC, as submitted through project engineer Javier Hinojosa Engineering:

A. Final construction contract (CC previously approved to award on 05-16-17) in the amount of $205,914.93;

B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee (Norma Ceballos) to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".

Sheriff's Office

60185

Sheriff's Office:

Requesting authority & approval to purchase (10) exelis night enforcer nepvs 14 dual tube goggle kit gen-3 to be used by Stone Garden deputies from GALL'S, Inc/ LLC [LONE STAR UNIFORM, LLC] awarded vendor through BuyBoard cooperative purchase program's contract #507-16 [Expires 5-31-19] in the amount of $89,000.00 [a one-time transaction through Purchase Order only-no contract document necessary or required].

Co. Wide

60319

Pursuant to Texas Local Government Code Sec. 262.027(b): the drawing of lots, for HC's Request for Sealed Quotes-RFSQ 2017-147-06-06-FAZ for the "Purchase of Sand and Bedding Materials" specifically the following listed project item titled: Tunnel Rock [1-1/2" - 2-1/2"] as same price quoted by two (2) vendors: Terra Firma Materials and Upper Valley Materials for the purpose of completing tabulation for subsequent quote award and approval of contract on the next HCCC meeting of 07-05-17.

60290

Recommendation to reject the sole partial bid received [5 out of 70 items listed] for project titled -"Welding Supplies and Other Miscellaneous Items" through project no. RFB:2017-065-06-07-TDL with notification that the historical yearly purchases for said supplies do not come close to $50K bid limit.

60288

Presentation of the sole responsible vendor, Contech Engineered Solutions, LLC submitting the lowest and best bid [meeting all specifications and/or requirements as detailed in the supporting documentation contained herein] for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County - "Pipes & Related Miscellaneous Items - Round 2" through project No.: 2017-141-05-31-FAZ.

22.

Open Forum

23.

Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:

Real Estate Acquisition

Pending and/or potential litigation

60403

Cause No. C-5028-15-G; John Ray Rodriguez, et al vs. County of Hidalgo, Texas, et al

60466

C-5144-15-A; Joel Casares and Debbie Casares v. County of Hidalgo

60360

Claim of Elida Sanchez

60369

Claim of Lynda Faye Quiros-Dickerson

60396

Claim of Gabriel Espinoza

60383

Claim of Nora Gonzalez

60421

Claim of Maribel Reyna

24.

A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)

25.

Open Session:

Real Estate Acquisition and appropriation for same

Pending and/or potential litigation

60404

Cause No. C-5028-15-G; John Ray Rodriguez, et al vs. County of Hidalgo, Texas, et al

60467

C-5144-15-A; Joel Casares and Debbie Casares v. County of Hidalgo

60361

Claim of Elida Sanchez

60370

Claim of Lynda Faye Quiros-Dickerson