1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 60473 Recognition of Commissioner Joseph Palacios with the "Si Se Puede!" award for his commitment to the Community. 6. 60428 A.) Discussion on Hidalgo County Drainage District No.1 Drainage projects, maintenance and operations: 1.) Pct. 1 Adams & Black Subdivision 2.) Pct. 1 Lucero Del Norte 3.) Pct. 1 Heidelberg Subdivision 4.) Dare to Prepare 7. 60475 a. Presentation of scoring grid (for the purposes of ranking by BOD) of the responses received and evaluated in connection with RFP No. HCDD1-17-021-04-26 Property & Casualty Insurance to Include Third Party Administration Services, in order to award and approve premiums for same; Montalvo Insurance Texas Municipal League Intergovernmental Risk Pool Evaluator 1 83 95 Average Score 83 95 Ranking b. Recommendation to accept “Proposal Summary”, and award the top ranked proposal received from_________ for Hidalgo County Drainage District No. 1 Property and Casualty Insurance Policies to Include Third Party Administration Services, with authority to purchase proposed awarded policies and services from:___________ c. Acceptance and approval of schedule of premiums/fees and the Liability -Property Rerate Exposure Summary, attached hereto as 2017-2018 Coverage Summary for Property and Casualty Insurance Policies awarded in the total amount of $136,778.00 effective July 20, 2017 through July 20, 2018. 8. 60427 Requesting approval to reclassify two (2) regular full - time positions as follows: Slot No. Position Title Current Budget Salary Proposed Position Title Proposed Budgeted Salary 36 Field Supervisor I $49,137.00 Construction Inspector Supervisor I $49,137.00 29 Field Supervisor I $53,958.00 Construction Inspector Supervisor I $49,137.00 9. 60430 A) Requesting approval of Right of Entry with Alfredo Chavez Jr and Lourdes Chavez, for construction of Plena-Vista Unit 2 Street & Drainage Improvements and authority of the Chairman of the board to execute documents. B) Requesting approval of Right of Entry with Guillermo Guzman, for construction of Inca Trail Drainage Improvements and authority of the Chairman of the board to execute documents. 10. 60408 Requesting approval to purchase Five (5) John Deere 6145M, 4WD Tractors with attached Maverick 28 ft boom mowers from Alamo Group (TX), Inc., through the Hidalgo County Drainage District No. 1 membership/participation with BuyBoard awarded Contract No. 529-17 in the total amount of $856,168.50 including a 2 yr. Warranty. 11. 60416 A.) Requesting approval of final negotiated Professional Services Agreement with B2Z Engineering, LLC (Agreement No. C-HCDD1-14-037-06-27) as it relates to Hidalgo County Drainage District No.1 - Phase I Drainage Study. Approved for negotiations by HCDD1 Board of Directors on June 13, 2017. (Subject to Legal Review and compliance to Form HB1295) B.) Pursuant to the Boards approval of Professional Services Agreement with B2Z Engineering, LLC requesting approval of Work Authorization No.1 to Agreement No. C-HCDD1-14-037-06-27 in the amount of $315,024.12 as it relates to Engineering Services for Hidalgo County Drainage No. 1. (Subject to Legal Review and compliance to Form HB1295) 12. 60418 Requesting approval to purchase One (1) 2016 Freightliner 2000 Gal. Water Truck from Houston Freightliner Inc., through the Hidalgo County Drainage District No. 1 membership/participation with H-GAC awarded Contract #HT06-16 in the total amount of $75,386.82. 13. 60365 Requesting approval to accept bids and approval to execute a Construction Contract to lowest bidder meeting all specified requirements, Texas Cordia Construction, LLC for RFB No. HCDD1-17-026-05-10 “Hidalgo County Precinct No. 1 Lucero del Norte Subdivision Rural Drainage Development”, in the total bid amount of $299,362.00 as recommended by the project engineer TEDSI Infrastructure Group, Inc. subject to compliance with HB1295 14. 60455 Requesting approval of Inter Local Cooperation Agreement between Hidalgo County and Hidalgo County Drainage District No.1 as it relates to Street & Drainage Improvements for Plena Vista Subdivision Unit 2 - Pct. 2. (Subject to Legal Review) 15. 60265 Requesting approval of final negotiated Professional Services Agreement with L&G Consulting Engineers, Inc., dba L&G Engineering, as it relates to On-Call Professional Geotechnical Services (Contract # C-HCDD1-17-034-06-27) for Hidalgo County Drainage District No.1. Approved for negotiations by HCDD1 Board of Directors on May 30, 2017. (Subject to Legal Review and compliance to Form 1295) 16. 60271 Requesting approval of final negotiated Professional Services Agreement with Millennium Engineers Group, Inc., as it relates to On-Call Professional Geotechnical Services (Contract # C-HCDD1-17-033-06-27) for Hidalgo County Drainage District No.1. Approved for negotiations by HCDD1 Board of Directors on May 30, 2017. (Subject to Legal Review and compliance to Form HB1295) 17. 60425 Request approval of (1) one year extension for Interlocal Cooperation Agreement with Hidalgo County Regional Mobility Authority with the same terms and conditions. 18. 60413 A.) Requesting approval of final negotiated Agreement for Professional Services with L&G Engineering, as it relates to Pct. 2 & Pct. 3 - Roadway System off site Drainage Improvements (Agreement No. C-HCDD1-17-040-06-27). Approved for negotiations by HCDD1 Board of Directors on May 10, 2016. ( Subject to Legal Review and compliance to Form HB1295). B) Pursuant to the Boards approval of Agreement for Professional Services with L&G Engineering requesting approval of Work Authorization No. 1 to Agreement No. C-HCDD1-17-040-06-27 in the amount of $635,679.91 as it relates to Professional Engineering Services for Pct. 2 & Pct. 3 - Roadway System off site Drainage Improvements.(Subject to Legal Review and compliance to Form HB1295). 19. 60447 Approval of 2017 Budget Amendment in the amount $635,679.91 needed for Capital Project Fund 130 RMA Roadway System Offsite Drainage Improvement Project Hidalgo County Precinct 2 & 3. 20. 60432 Requesting authority to advertise and approval of procurement packet (i.e., legal notice, specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 -RFB No. HCDD1-17-041-07-19 Sale, Removal and Hauling of Fill Dirt/Loose Materials from South Main Drain, East of FM493, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required. 21. 60453 2013 Bond Series - Delta Regional Water Management Project. A. Acceptance and approval to execute the final form of a professional engineering services agreement (subject to legal counsel's review) with L & G Engineering, Contract No. C-HCDD1-17-014-06-27 for the development of the Delta Water Management Project [as approved for negotiations on BOD meeting of 02-21-2017] B. Acceptance and approval of Work Authorization No.1 (with an estimated cost of $1,120,598.98) as submitted by L & G Engineering to provide management / administration and preliminary project planning and development (preliminary schematics and survey for two reservoirs and overall hydrologic mapping) services. C. Pursuant to current contract with L & G Consulting Engineering Inc., (Article 14) a request by engineer to permit the subcontracting of the following for Work Authorization #1: 1. S & B Infrastructure, Ltd. 2. B2Z Engineering, L.L.C. 3. Garza and Gonzalez, P.L.L.C. 4. ROW Surveying Services, L.L.C. 5. STRADA Engineering D. Acceptance and approval of Work Authorization No.2 (with an estimated cost of $ 560,602.32) as submitted to L & G Engineering to provide management / administration and preliminary project planning and development (environmental investigation, document preparation and public involvement) services. E. Pursuant to current contract with L & G Consulting Engineering Inc., (Article 14) a request by engineer to permit the subcontracting of the following for Work Authorization #2: 1. CSR Environmental and Consulting, L.L.C. 2. AmaTerra Environmental, Inc. 22. 60462 Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 -RFB No. HCDD1-17-042-07-19 Sale, Removal and Hauling of Fill Dirt/Loose Materials from Peñitas Drain, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required. 23. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B.Pending and/or Potential Litigation 24. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 25. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 26. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 27. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 60484 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A.60487 Presentation of Fund Information Report 3. 2017 Intradepartmental transfers: A. 60392 2017 - Sheriff's Office OPSG (1284) B. 60429 2017 - Sheriff's Office OPSG (1284) C. 60395 2017 - Info Tech Department (1100) D. 60431 2017-County Court at Law No. 6 (1100) E. 60463 2017 - Human Resources (1100) F. 60387 2017 - Health & Human Services Dept. / H.D. Adm (1293) G. 60346 2017 - Health & Human Services Dept. - IMM Div Local (1293) H. 60382 2017 - Health & Human Services Dept. - TB Control (1293) I. 60339 2017 - 370th DC (1100) J. 60336 2017 - Purchasing (1100) K. 60333 2017 - Facilities Management Co Wide (1100) L. 60406 Pct 1 - 2017 - TXDOT (1315) M. 60344 Pct 1 - 2017 Parks (1100) N. 60320 Pct 1 - 2017 R&B (1200) O. 60337 2017-Pct.4 CRC (1100) P. 60366 2017 - District Clerk (1100) Q. 60323 2017 - Scofflaw Program R. 60326 2017 - Probate Court (1100) S. 60378 2017 - CO Clerk (1100) T. 60379 2017 - CC Preservation of Vital Statistics (1100) U. 60300 2017 - Constable Pct.1 (1100) V. 60474 Pct 1 - 2017 Sanitation (1100) W. 60469 2017 - Pct 1 Parks (1100) X. 60305 2017 - Pct 1 Sanitation (1100) Y. 60451 2017 - Pct 2 Rd Maint (1200) Z. 60454 2017 - Pct 2 Parks (1100) AA. 60299 2017 - Pct 3 Sanitation (1100) BB. 60291 2017 - HIDTA (1291) CC. 60303 2017 - Purchasing (1100) DD. 60283 2017 - D.A/CJD-VAP (1281) EE. 60282 2017 - D.A. CJD-DVSP (1281) FF. 60359 2017 - D.A. CJD DVSP (1281) GG. 60420 2017 - District Attorney's Office (1100) HH. 60358 2017 - D.A. CJD-VAP (1281) 4. 2017 Interdepartmental transfers: A. 60399 Fire Marshal (1100): Requesting approval of 2017 interdepartmental transfer from Program:001 (890-Other) to Program:003,009,011,012,015,018 (841-Aid To Govt Agency) in the amount of $71,975 to cover invoices for fire calls. B. 60448 Pct 2 Hall Acres Rd Prj (1200): Approval of 2017 interdepartmental transfer from Pct 2 Various Rd Projects to Pct 2 Hall Acres Rd (I Rd to Stewart Rd) Project in the amount of $58,601.28 to fund project expenditures. C. 60449 Pct 2 Hall Acres Rd (I Rd - Stewart Rd) Prj (1200): Approval of 2017 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Hall Acres Rd (I Rd -Stewart Rd)Prj in the amount of $134,858.98 to fund project expenditures. D. 60450 Pct 2 Administration (1200): Approval of 2017 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Administration in the amount of $3,605.00 to fund operating expenditures. E. 60452 Pct 2 CRC's Alamo & San Juan (1100): Approval of 2017 interdepartmental transfer from Pct 2 Parks to Pct 2 CRC's Alamo & San Juan in the total amount of $1,306.12 to fund operating expenditures. F. 60460 Pct 2 Plena Vista Subdivision Prj (1200): Approval of 2017 interdepartmental transfer from Pct 2 ICA Eldora(Jackson-I Rd)Prj to Pct 2 Plena Vista Subdivision Project in the amount of $188,662.08 to fund project expenditures. G. 60471 CO2016-Pct 1 (1350): Approval of 2017 interdepartmental transfer from CO2016-Pct 4 Owassa Acres(Alberta-Dead End) to CO2016-Pct 1 Vehicles in the amount of $100,000.00. H. 60381 Jail (1100): Approval of 2017 interdepartmental transfer from IT Countywide (200-002) to Jail (280-002) in the amount of $2,500.00 to fund telephone expenditures. I. 60409 Pct 4 Restitution (1100): Approval of 2017 interdepartmental transfer from Pct.4 Parks (program 009) to Pct.4 Restitution (program 125), in the amount of $2,053.47, to fund "M"Road building renovations. J. 60371 Approval of 2017 interdepartmental transfer from Pct.4 Sanitation (program 001) to Pct.4 Crc-Sunflower (program 186) in the amount of 6,475.00. K. 60309 Pct 1 (1200): Approval of 2017 interdepartmental transfer from R&B (005) to Administration (004) in the amount of $7,400.00 5. Planning Department: A. 60377 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. County Treasurer: A. 60331 Approval of Hidalgo County Quarterly Investment Report for First Quarter 2017. 7. Monthly Fee Reports: A. 60285 District Attorney's Office Check Fraud Fees Monthly Report - May 2017 B. 60232 District Clerk Fee report for the month of May 2017 $525,085.64 8. Executive Office: A. 60445 Approval of 457 plan hardship withdrawal request for employee #089761 B. 60325 Approval of Right of Way Permits: 1). North Alamo Water Supply Corporation: Diane Soto; Edinburg, TX; Proposing to bore a 2" PVC casing for a 4" waterline, from the centerline of Alamo Road go West 1/4 mile. Will bore Ingle Road from North to South 4" deep. 2). City of Mission: Mission ETJ; Eduardo's Subdivision No. 17; The city contractor will be connecting to an existing M.H. located at the intersection of Trosper Rd & 6 Mile North Road. Thence, will run 1,456 ft west on Mile 6 North Rd. on the north R.O.W. of Mile 6 North to a manhole at the southeast corner of said subdivision located at the city of Mission etj. 9. Tax Refunds: A. 60292 Account Number Payer Amount T2910.00.000.007A.00 Corelogic Commercial Real Estate Services, Inc. $3,111.45 B. 60293 Account Number Payer Amount E5050.00.000.0001.00 Ram & Son Inc $9,340.04 E5055.01.000.0073.00 Corelogic $3,420.13 F1652.01.000.0025.00 Corelogic $3,532.46 C. 60294 Account Number Payer Amount N7200.00.000.0001.00 Weingarten Realty $22,150.99 R3860.00.000.0006.00 Weingarten Realty $28,886.27 D. 60304 Account Number Payer Amount R3860.00.000.0009.00 Weingarten Realty $22,311.40 T3640.01.000.0001.00 Pep Boys $7,644.33 T3640.02.000.0000.05 Pep Boys $8,239.82 E. 60175 Account Number Payer Amount A1800.00.044.0013.12 Crerar Maria $2,919.77 G1200.03.000.0135.00 FNA DZ LLC $5,223.12 W3800.00.184.0000.00 Capital Title of Texas LLC $5,876.26 10. Membership Dues: A. 60340 District Clerk (1100): Requesting approval to pay the following 2017 membership fees for District Clerk Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor: 1) 2017 Texas Association of Domestic Relations Office (TADRO) $25.00 (req. no. 343842) 2) 2017 Texas District Court Alliance (TDCA) $50.00 (req. no. 343843) B. 60311 Public Defender's: Requesting approval to pay the State Bar of Texas 2017-2018 Membership Dues through Requisition #344541 for Gina Vela, Public Defender II, in the amount of $235.00 with the authority of the County Treasurer to issue check after the review, audit and procedures are completed by the County Auditor. 12. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 60053 Clarissa Ramirez, WIC Director, is formally requesting to remove fixed assets from the Program's inventory list with detailed description of said fixed assets attached as "Exhibit A" document with current value of items. B. 60329 Requesting authority to enter into (1) continuous 36-month (capital) lease with Canon Financial Services, Inc for Copier Model IR-5535i through our membership/participation with Department of Information (DIR) contract DIR-TSO-3101 through requisition #344273 in the amount of $172.79 per month-equipment, maintenance service agreement 5,000 B/W copies per month @ $40.00/month with overages billed @ $.008 per copy, 500 color copies per month @ $31.80/month with overages billed @ $.0636 per copy for a total monthly cost of $244.59; effective upon approval and delivery & installation and subject to HB-1295 compliance when/if applicable. C. 60350 Approval of Application for Payment No. 2 in the amount of $74,657.46 for the Pct 2 Yuma Avenue Extension project submitted by contractor, Texas Cordia Construction, LLC through Contract C-16-281-11-15 and as reviewed by project inspector, Eugene Palacios, P.E. D. 60373 Action to document the addition and purchase from "sole source" declared vendor, VOTEC Corp. the NCOA [National Change of Address] Processing of Hidalgo County Voter File from VEMACS through the processing of a Purchase Order from submitted Requisition #344315 in the amount of $3500.00 as documented in attachments. E. 60390 Pct. 4 Project Invoice Requesting approval for processing and payment of invoice submitted by Mata Garcia Architects, in the amount of $2,121.60 for: Project- Linn San Manuel Emergency Service Building, Inv # 3289-17 (14) through P.O. # 762743. F. 60464 Approval to purchase (1) 2017 Ford F-250 Pick Up as a Emergency Response Vehicle through the County's membership/participation with TASB-BuyBoard Cooperative Purchasing Program's awarded vendor-Rush Truck Center for Commissioner Pct. 4 (Contract 521-16 exp: 11/30/2019) through requisition #345059 in the amount of $42,346.00. G. 60161 Requesting authority to advertise with approval of RFB procurement packet (ie., specifications/requirements, legal notice, draft service contract etc.,) as attached hereto for: Hidalgo County Sheriff's Office - Pest Control Services for all SO Facilities (RFB: 2017-163-07-19-YZV) including the re-advertising when/if applicable. H. 60276 Pct 4 - Rd. Maintenance (1200): Approval to enter into a 36 month capital lease agreement with G. E. Capital Information Technology Solutions, dba, Ricoh USA, through State of Texas DIR Contract #TSO-3041. I. 60312 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County "Construction Building Materials and Related Supplies" - RFB No.: 2017-180-00-00-FAZ, including the re-advertisement of project when/if required. J. 60090 PCT. 1: Requesting approval of Payment Application No. 2 in the amount of $225,083.45 submitted by IOC Company LLC., awarded contractor for FEMA road and drainage improvements for the "Indian Hills Subdivision” Project as certified for payment by project engineer TEDSI Infrastructure Group, C-16-399-12-13. K. 59946 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County "Bio-Hazardous Waste Disposal Services and/or Medical Waste" - RFB No.: 2017-157-00-00-FAZ, including the re-advertisement of project when/if required. L. 60314 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for Hidalgo County "Lease of Office Space - Edinburg WIC Administration Office" - RFB No.: 2017-151-07-19-HGO, including the re-advertisement of project when/if necessary/required. M. 60296 Approval to Add Fuel Cards/Users including, but not limited to: 1. Hidalgo County Sheriff's Office - Fuel Card/User 2. Hidalgo County Constable Pct. 3 - Fuel Card 3.Hidalgo County Health and Human Services - Fuel Card Users
60298 1. Reimbursement of Financial Guarantee a. El Toro Acres Subdivision- Pct.3 (Norberto Salinas) (U.S. Bus. 83 & El Pinto Road) Reimbursement request: $37,962.00 for installation of 38 OSSF.
Budget & Management: A. 60206 1. Approval of reimbursement in the amount of $7,885.64 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 06/03/17 to 06/16/17. 06/03-09/17 $3,302.49 06/10-16/17 $4,583.15 TOTAL $7,885.64 2. Approval of wire transfer to cover claims paid. B. 60207 1. Approval of reimbursement in the amount of $1,105,181.22 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 06/01/17 to 06/14/17. 06/01-07/17 $521,190.40 06/08-14/17 $583,990.82 TOTAL $1,105,181.22 2. Approval of wire transfer to cover claims paid. C. 60205 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of June 1-15, 2017 in the amount of $52,922.28 and requesting approval of wire transfer.
County Judge's Office: 60477 Discussion and approval to designate Pharr Original Townsite as a Colonia and authorize County Judge Ramon Garcia to submit letter on the designation.
Constable Pct. #2: 60128 Discussion, consideration, and approval to appoint Ramiro Martinez as Reserve Deputy Constable by Constable Martin N. Cantu, Constable Pct. 2 in accordance with Texas Local Government Code Section 86.012.
Constable Pct. #4: A. 60426 Approval to declare as “surplus” (for the purpose of destruction) Bullet Proof Vest from Constable Precinct 4 since the Bullet Proof Vests cannot be re-cycled (with approval for said disposition through the Hidalgo County Sheriff’s Department). B. 60287 Discussion, consideration, and approval to appoint Noel Cruz as Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.011.
Sheriff's Office: A. 60349 1. Approval of Affiliation Agreement for EMS Personnel for participation in Clinical Training Program between the Hidalgo County Sheriff's Office Emergency Medical Program and a. Medcare EMS b. Hidalgo County EMS c. Knapp Medical Center d. City of Weslaco Fire Department EMS e. Four Paws Animal Hospital 2. Authorization for County Sheriff to sign 5 Affiliation Agreements. B. 60308 Discussion, consideration and approval to appoint Damian Orozco, student at the University of Texas at San Antonio as an intern under the Hidalgo County Sheriff's Office Law Enforcement Internship Program for the period of 07/2017 to 08/2017.
Executive Office: A.Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 60363 Approval to accept settlement check from Farmers Texas County Mutual Insurance Company in the amount of $195.00 to settle property damage claim to County vehicle windshield. (Sheriff Office) C. 60364 Approval to accept settlement check from Cramer Johnson Wiggins & Associates in the amount of $2,887.80 and a settlement check from AXIS Surplus Insurance Company in the amount of $2,887.80 to settle storm damages to County property during the Weather Event of May 31, 2016.
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 60322 Pct. #4 CRC (1100): 1. Discussion, consideration, and approval to create the following Part-time Temporary positions not to exceed 9 weeks effective next full pay period, 7/10/2017: Action Slot No. Position Title Proposed Budgeted Salary Create T006 Clerk I $2,160.00 - $12.00/hr. Create T007 Clerk I $2,160.00 - $12.00/hr. Create T008 Clerk I $2,160.00 - $12.00/hr. Create T009 Clerk I $2,160.00 - $12.00/hr. 2. Approval of interdepartmental transfer. C. 60476 Constable Pct. #4 (1100): 1. Discussion, consideration, and approval to create one (1) Temporary Full Time Clerk I position, Slot T025, Dept./Prog. No.294-001 at $12.00 per hour/$12,480.00 proposed budgeted salary, not to exceed six (6) months or 12/31/17, effective next full pay period of 07/10/2017. 2. Approval of intradepartmental transfer. D. 60367 Tax Office (1100): 1. Discussion, consideration and approval of the following personnel actions, effective next full pay period: Action Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Delete 0146 Clerk I $24,960.00 $0.00 Delete 0156 Clerk II $24,960.00 $0.00 Create 0191 Title Examiner II $0.00 $37,000.00 Create 0192 Deputy Clerk II $0.00 $30,000.00 E. 60417 Constable Precinct #3 (1285): Discussion, consideration, and approval of the following personnel action effective next full pay period, 07/10/2017 (per ICA w/Irrigation District #6): Action Dept./Program Slot# Position Title Budgeted Salary Create 293-020 0001 Deputy Constable Step I $44,577.00 F. 60441 Pct 2 Administration / Road Maintenance (1200): 1. Approval, discussion and consideration of the following personnel actions effective 07/10/2017: Action Dept/Program Slot# Position Title Current Budgeted Salary Proposed Budgeted Salary Delete 122-005 0016 Administrative Assistant IV $42,386.00 $0.00 Delete 122-006 0068 Mechanic I $30,236.00 $0.00 Delete 122-006 0097 GIS Operator II $37,080.00 $0.00 Create 122-006 0100 Program Manager II $0.00 $57,850.00 Create 122-006 0101 Coordinator III $0.00 $49,597.00
60439 Consideration and approval of a Resolution in Recognition of the Texas Department of Agriculture Summer Food Service Program for ensuring that Hidalgo County children receive free, nutritious meals during the summer months.
A. 60419 Report on Affirmatively Furthering Fair Housing (AFFH) Plan and Community Survey for resident of Hidalgo County. B. 60306 “Subject to Compliance with HB 1295 , when and if applicable.” The Urban County Program on behalf of City of Granjeno is requesting authority to purchase playground/exercise equipment through Hidalgo County’s membership and participation with Buyboard approved vendor Exerplay, Inc (Buyboard Contract # 512-16) in the amount of $100,990.05 (quote attached hereto). Freight/delivery and installation is included. City of Granjeno UCP Year 29 (2016) Parks, Recreational Facility Improvement funds will be utilized. C. 60411 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a) (4) for Professional Services; 2. Presentation of the scoring grid for the purposes of ranking by Commissioners’ Court of at least three (3) Geo-Technical and Construction Material Testing firms from the County’s approved “pool” as graded and evaluated by Precinct No. 1, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program GLO Contract No. 12-406-000-6453 DRS210068 Delta Area Connector East Lateral Project Phase II. Engineering Services Grade Ranked Professional Service Industries, Inc. 94.6 Raba Kistner Consultants 97 Terracon 93 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ______________________ for the provision of Geo-Technical and Construction Material Testing Services for the Delta Area Connector East Lateral Project Phase II. D. 60394 Subject to HB 1295 Compliance, requesting consideration and action to award and enter into a construction contract with South Pools, Inc. dba Oasis Water Playgrounds in the amount of $390,520.00. UCP Year 27 & 28 (2014 & 2015) City of Hidalgo Parks, Recreational Facility Improvement funds will be utilized. E. 60347 Subject to HB 1295 Compliance, requesting consideration and action to award and enter into a construction contract with 2GS, LLC dba Earthworks Enterprise in the amount of $221,702.00. UCP Year 27, 28 & 29 (2014, 2015 & 2016) City of San Juan Street Improvement funds will be utilized.
Health & Human Services Department: A. 60316 1. Requesting approval to accept the Title V Prenatal Medical & Dental grant contract #2016-003894-02 in the amount of $144,029.00 for the period of 09/01/2017 to 08/31/2018. 2. Requesting approval for County Judge to sign the Title V Prenatal Medical & Dental contract and related documents. 3. Requesting approval of the Certification of Revenue in the amount of $144,029.00. 4. Requesting approval of the budget appropriation in the amount of $144,029.00. B. 60385 Health & Human Services - PHHS (1293): 1. Requesting approval to submit grant application for amendment to existing Preventive Health & Human Services program in the amount of $250,000.00 for the period of December 1, 2017 to September 30, 2019. 2. Requesting approval for County Judge to sign grant application and related documents. 60313 1. Requesting approval to accept the Title V Child Health & Dental grant contract #2016-003931-02 in the amount of $30,535.00 for the period of 09/01/2017 to 08/31/2018. 2. Requesting approval for County Judge to sign the Title V Child Health & Dental grant contract and related documents. 3. Requesting approval of the Certification of Revenue in the amount of $30,535.00. 4. Requesting approval of the budget appropriation in the amount of $30,535.00. 5. Requesting approval of the following personnel action, effective 09/01/2017: Action Slot Dept/Program Position Title Budgeted Salary Proposed Budgeted Salary Salary Adjustment (Reduce) G002 340-051 Clerk II $20,967.00 $19,417.00 D. 60310 Requesting approval to ratify action taken on 02/06/17 through AI-58260 to appropriate the local match portion in the amount of $7,200.00. E. 60307 1. Requesting approval of the Certification of Revenue by County Auditor in the amount of $153,320.50. Funds are from the Health & Human Services Commission - Medicaid Administrative Claiming program. 2. Requesting approval to appropriate the MAC budget in the amount of $153,320.50. F. Health Care Funding District: 1.Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures 2. 60071 A. Discussion, consideration and approval to draw down funds for Demonstration Year 6 Round 1 DSRIP and monitoring Payments in the amount to be determined by HHSC instructions from the Local Provider Participation Fund (LPPF) with a settlement date of 7/3/17. B. Approval of Certification of Revenues as certified by the County Auditor from the LPPF in the amount to be determined by HHSC instruction. C. Approval of 2017 Appropriation of funds from the LPPF in the amount to be determined by HHSC instructions. 3. 60125 A. Acceptance of Notice of Closure of New Life Care Hospitals of South Texas LLC, effective June 17, 2017. B. Approval to remove New Life Care Hospitals of South Texas LLC, effective June 17, 2017 from the Hidalgo County Health Care Funding District Mandatory Payment. G. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures 2. 60317 Approval of County Indigent Health Care Program Confidentiality Agreement for the following Human Services Division staff: Employee # 165123, 195766, 221058
Community Service Agency: A. 60376 Discussion, report, and update of 2017 Comprehensive Energy Assistance Program (CEAP). B. 60328 Discussion and possible action to authorize Hidalgo County Community Service Agency to enter into a memorandum of understanding (MOU) with Reliant Energy Retail Services, LLC for the purpose of funding energy assistance payments to customers of Company (hereinafter referred to as "CARE Program"). Authorization for Judge Ramon Garcia and Jaime Longoria to sign document. C. 60388 Discussion, consideration, and possible action on amendment to the Comprehensive Energy Assistance Program (CEAP) contract #58170002587 from the Texas Department of Housing and Community Affairs for program year 2017. D. 60398 Discussion and possible action to ratify action by Jaime Longoria to request a 90 day extension to Texas Veterans Commission (TVC) for Operation Bravo Zulu program. Original agreement term July 1, 2016 to June 30, 2017.
Elections Administration: A. Discussion, consideration and action but not limited to Election updates. B. 60368 Hold a public hearing to consider public comments on the County of Hidalgo’s participation in the Secretary of State’s Countywide Polling Place Program for the November 7th, 2017 Constitutional Amendment Election. C. 60187 Discussion, consideration and or approval to increase the wage rate to the Poll Workers (Elections/ Alternative Clerks and Elections Judges) as follows: Action Current Wage Rate(Non-Training) Proposed Wage Rate(Non-training) Elections/Alternative Clerks $ 10.10 per hour $ 12.00 per hour Elections Judges $ 12.00 per hour $ 14.00 per hour Training rate will be $7.00 per hour for Presiding Judges and Alternative Election Workers. This wage increase does not apply to elections conducted by Political Parties. Contractual Election Service Agreements will also reflect the hourly rate if accepted. D. 60188 Approval of the appointment of members to the Hidalgo County Elections Advisory Committee
Head Start Program: 60324 Discussion, Consideration and Action Authorizing the Submittal of Supplemental Application for Budget Year 01.01.17 to 12.31.17 in the Amount of $259,717.00 for a 1% Cost of Living Adjustment (COLA) Retroactive to 01.01.17
A.60386 1. Preliminary Approval with Variance Request a. Martha Bermejo Subdivision- Pct. 3 (Martha Bermejo, Owner) (Mile 3 North Road& Bentsen Palm Drive) No. of Lots: 1 Multi-Family, 1 Commercial Flood Zone: C Drainage: Yes, by onsite detention areas connecting to a type “A” curb inlet. ETJ: Yes, approved by City of Mission Water: Yes, provided by Agua S.U.D. Sewer: Yes, OSSF Paved: Yes, Mile 3 North Road (F.M. 1924). b. Alberta Village Subdivision- Pct. 4 (Julio & Melissa Carranza,Owner) (Alberta Road & Raul Longoria Road) No. of Lots: 36 Single Family Flood Zone: B Drainage: Yes, Storm Drainage Pipe System and Detention by widening the existing Drain Ditch. ETJ: Yes, approved by City of Edinburg Water: Yes, provided by North Alamo Water Supply Sewer: Yes, Sanitary Sewer provided by City of Edinburg Paved: Yes, Alberta Road and 1 proposed internal street. 2. Preliminary Approval a. Rancho El Potrero Subdivision- Pct. 3 (Manuel Chapa, Owner) (Western Road & Mile 3 North Road) No. of Lots: 74 Single Family Flood Zone: C Drainage: Yes, Storm Sewer System discharging to an existing drainage basin owned by the HCDD#1. ETJ: Yes, approved by the City of Mission Water: Yes, provided by Agua S.U.D. Sewer: Yes, OSSF Paved: Yes, Western Road and 3 proposed internal streets. b. Camino De Abram Subdivision- Pct. 3 (Manuel Chapa, Owner) (Abram Road & Mile 3 North Road) No. of Lots: 80 Single Family Flood Zone: X Drainage: Yes, Storm Sewer System discharging to an existing drainage basin owned by the HCDD#1. ETJ: Yes, approved by the City of Mission. Water: Yes, provided by Agua S.U.D. Sewer: Yes, OSSF Paved: Yes, Abram Road and 4 proposed internal streets. c. Eduardo’s No. 15 Subdivision- Pct. 3 (Diana Izaguirre, Owner) (Trosper Road & Mile 3 North Road) No. of Lots: 24 Single Family Flood Zone: C Drainage: Yes, Storm Drainage Pipe System and Detention by widening the existing Drain Ditch. ETJ: Yes, approved by the City of Mission. Water: Yes, provided by Sharyland Water Supply Corporation Sewer: Yes, Sanitary Sewer provided by City of Mission Paved: Yes, Trosper Road and 2 proposed internal streets. 3. Final Approval a. McCain Subdivision- Pct.4 (Roger & Sheila McCain, Owner) (Cessna Ave. & Skylark Avenue) No. of Lots: 1 Single Family Flood Zone: B Drainage: No Storm Drainage and Detention will be required. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Skylark Avenue. b. ECISD Hargill Elementary Subdivision- Pct. 1 (Rene Gutierrez, E.C.I.S.D., Superintendent, Owner) (Wilson Avenue & 4th Street No. of Lots: 1 Institutional Flood Zone: C Drainage: Yes, by onsite detention area. ETJ: No, Rural Area Water: Yes, provided by North Alamo Water Supply Sewer: Yes, Sanitary Sewer provided by North Alamo Water Supply Paved: Yes, 4th Street. c. Hernandez Macias Subdivision- Pct. 2 (Noe Hernandez, Owner) (Alamo Road & Earling Road) No. of Lots: 1 Single Family Flood Zone: B & C Drainage: Yes, by onsite detention areas and by re-grading Alamo road side ditch. ETJ: Yes, approved by the City of Alamo. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Alamo Road. d. TVM Properties Subdivision- Pct. 4 (Thomas Arce, Jr., Owner) (Curve Road & Val Verde Road) No. of Lots: 3 Commercial Flood Zone: X Drainage: Yes, by onsite detention areas to be constructed at building permit stage. ETJ: No, Rural Area Water: Provided by North Alamo Water Supply Sewer: Yes, OSSF. Will be installed at permit stage. Paved: Yes, Val Verde Road. e. Loma Verde No. 4 Subdivision- Pct. 4 (Kyle Ruppert, Owner) (Mile 21 Road & F.M. 2812) No. of Lots: 7 Single Family Flood Zone: X Drainage: Reconstruction of Mile 21 Road side ditch with a discharge outfall onto HCDD#1 ditch. ETJ: No, Rural Area Water: Provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: No, Mile 21 Road to be paved.Developer has submitted 1/3 escrow for Road improvement. f. Pueblo De Palmas Ph. 21 Subdivision- Pct. 4 (J. Gary Frisby, Owner) (Davis Road & Kenyon Road) No. of Lots: 45 Single Family Flood Zone: X Drainage: Yes, by Storm Drainage Pipe System that connects to the existing drainage system of Pueblo De Palmas Ph. 19 Subdivision. ETJ: Yes, approved by the City of Edinburg. Water: Provided by North Alamo Water Supply Sewer: Yes, Sanitary Sewer provided by City of Edinburg Paved: Yes, Kenyon Road and 2 internal streets. g. Bon Viejo Ph. 2 Subdivision- Pct. 1 (Kyndel W. Bennett, Owner) (Mile 13 North Road & F.M. 493) No. of Lots: 56 Single Family Flood Zone: C Drainage: Yes, Storm Drainage Pipe System and Detention by widening the existing Drain Ditch. ETJ: Yes, approved by the City of Donna Water: Provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Mile 13 North Road and 3 internal streets.
Precinct #1 - Comm. Fuentes: 60465 Presentation and approval of Hidalgo County Precinct 1 Official Logo
Precinct #2 - Comm. Cantu: A. 60456 Requesting approval of closing documents for Parcel 5 as it relates to Precinct No. 2 Fee Simple Project and authority for Valde Guerra, Executive Officer to execute documents. B. 60459 1. Approval of Interlocal Agreement between Hidalgo County Drainage District No. 1 and the County of Hidalgo, Texas, concerning road improvements for the Pct 2 Plena Vista Subdivision Road & Drainage Improvement Project. 2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project concerning road improvements for the Pct 2 Plena Vista Sudivision Road & Drainage Improvement Project. C. 60440 1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo and the City of San Juan, regarding road improvements for the Pct 2 Hall Acres Road (I Rd to Stewart Rd) Project. 2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project for the Pct Hall Acres (I Rd to Stewart Rd) Project.
60338 1. Requesting authorization to rescind action taken on February 21, 2017 under agenda item #AI-58636 Memorandum of Understanding between Hidalgo County and United States Department of Agriculture Animal and Plant Health Inspection Service. 2. Acceptance and approval of a revised Memorandum of Understanding between Hidalgo County and United States Department of Agriculture Animal and Plant Health Inspection Service.
Budget & Management: 60362 Approval of medical coverage for the temporary employees listed below as per the Affordable Care Act (ACA) IRS Code Section 4980H - Shared responsibility for employers regarding health insurance. 1. E#214809 effective 7/1/17 2. E#199290 effective 7/1/17
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 60423 Discussion on exploring the possible use of a Real Time On-line Auction Services Provider as an additional resource/option for Hidalgo County's current sale of tax foreclosure properties conducted by the county's delinquent tax collection firm. 2. 60461 Presentation for discussion, consideration, action and approval of 2nd Amendment to Letter of Engagement with Porter Hedges, LLP with regard to the scope of legal services, including but not limited to other professional & consulting services for New Courthouse Project as attached with details herein. 3. 60335 Presentation of bids received and awarding to the vendor Valley Caliche Products submitting the bid lowest and best bid [using TxLGC 262.027(e)] to the County with approval of contract for the Request for Bid titled: Hidalgo County-"Type D Hot Mix Asphalt - Gravel (ONLY) through project No.: 2017-132-05-31-SGS. Pct. 1 1.60433 Approval of the following wth Asago Construction contractor vendor for FEMA Road & Drainage Improvements - Mile 8 North Road as submitted by project engineer LeFevre Engineering [ C-16-361-11-01]. A. Ratification of Change Order No. 1 as recommended by LeFevre Engineering with increase of fourteen (14) calendar/working days. B. Approval of Certificate of Substantial Completion as submitted by Asago Construction contracted vendor for FEMA Road & Drainage Improvements for project Mile 8 North Road. C. Acceptance and approval of Application for Payment No. 2 (Final) in the amount of $81,851.59 as submitted by Asago Construction contracted vendor for FEMA Road & Drainage Improvements for Mile 8 North Road as certified by project engineer LeFevre Engineering under Contract# [C-16-361-11-01]. 2. 60434 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with geo-technical and construction material testing (on-call) services required for Precinct No.1 Projects (on an as needed basis): ENGINEERING-GEO-TECHNICAL & CONSTRUCTION MATERIALS TESTING Firms Professional Service Industries Millennium Engineers Group Earth Co. EVALUATOR No. 1 89 90 86 EVALUATOR No. 2 89 93 92 EVALUATOR No. 3 85 93 88 TOTAL SCORES 88 92 89 CC RANKING c. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm of ___________________for geo-technical and construction material testing services (on call as needed basis) Precinct No. 1 . 3. 60401 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services in connection with "Mile 10 from Mile 6 to FM 1015" project located in Hidalgo County Precinct No. 1: ENGINEERING FIRMS: Firms ICE Engineering L & G Engineering South Texas Infrastructure Group Score by Evaluator 1 90 97 92 Score by Evaluator 2 92 93 89 Score by Evaluator 3 92 97 93 Final Scores 91 96 91 Ranking by CC c. Authority for the Purchasing Department to negotiate a professional engineering services agreement for Professional Engineering Services for Mile 10 from Mile 6 to FM 1015 project located in Hidalgo County Precinct No. 1, with the No.1 ranked firm ____________________________ for Professional Engineering Services. d. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for professional service; e. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County’s approved “pool” of professional engineering services in connection with "Nolana from FM 492 to FM 88" project located in Hidalgo County Precinct No. 1; ENGINEERING FIRMS: Firms BTI Engineering Inc. L & G Engineering R.O. Engineering Score by Evaluator 1 90 97 92 Score by Evaluator 2 93 96 92 Score by Evaluator 3 93 97 93 Final Scores 92 97 92 Ranking by CC f. Authority for the Purchasing Department to negotiate a professional engineering services agreement for " Nolana from FM 493 to FM 88" project located within Hidalgo County Precinct No. 1, with the No.1 ranked firm ____________________________ for Professional Engineering Services. 4. 60437 Pct. 1 FEMA A. Acceptance and approval of Certificate of Construction Completion as submitted by Asago Construction for FEMA Road & Drainage Improvements - Mile 8 North Road under Contract# [C-16-361-11-01]. B. Requesting acceptance and approval of Application for Payment No. 3 (Retainage) in the amount of $16,837.76 as submitted by Asago Construction contracted vendor for the provision of FEMA Road & Drainage Improvements to Mile 8 North Road as certified by LeFevre Engineeriing & Management under Contract# [C-16-361-11-01]. C. Pct. 2 1. 60412 A. Recommendation by project architect The Warren Group Architects, Inc., to award the Base Bid and Alternate #1, 2, 3, 4, & 5 to the responsible vendor submitting the lowest and best bid meeting all specifications, NM Contracting, LLC of McAllen, TX in the total amount of $1,180,300.00 for project Hidalgo County Precinct 2 “County Wide Service Shop”, Project-RFB No. 2017-027-02-22-YSS” subject to compliance with HB23 and/or HB1295 [when and/or if applicable]; B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Armando Garza, Jr., to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 2. 60414 Acceptance and approval of amendment #2 to AIA B101-2007 Contract #C-15-160-09-15 with contracted architect, Sam Garcia Architect, LLC, to amend and include the CMAR process and to increase compensation in the amount of $42,575.00. for the "Palmer Pavilion/Les Gilmore Kitchen Renovations and Upgrades," for Hidalgo County Precinct No. 2 3. 60435 Acceptance and approval to execute the final 2007 AIA 133 Form of Agreement between Owner, Hidalgo County and Contractor, Erickson Construction, LLC for "Construction Manager-At-Risk for Palmer Pavilion - Les Gilmore Kitchen Renovations" Project [as approved for negotiation on CC 04-18-17] and subject to final review and approval by Atlas-Hall-Rodriguez prior to execution. 4. 60457 Presentation of "Quotes" received for the "Demolition of Palmer Pavilion Structures" to Forte Demolition Inc. from Mission, Texas meeting all specifications and/or requirements for the purpose of award thru Purchase Order for total amount of $24,500.00 and when/if applicable compliance with HB 1295. 5. 60348 Requesting authority to purchase (1) new 2017 John Deere 624K from Doggett Machinery Services [awarded vendor under BuyBoard's contract #515-16] in the amount of $153,334.00 for Commissioner Pct. 2 through submitted Requisition #344932. D. Pct. 3 1. 60321 The Honorable Joe M. Flores, County Commissioner, is formally requesting to remove fixed assets from their inventory list with detailed description of said fixed assets attached as "Exhibit A" and supporting documents. E. Pct. 4 1. 60297 A. Acceptance and approval of the FINAL negotiated AIA Forms of Agreement #C-17-184-06-27 with NASSARI-WARREN GROUP ARCHITECTS, INC., in connection to the: "Design and Construction of Memorial Park Phase I" (located at 107 Highway and Sunflower Road, Edinburg, Texas) for Hidalgo County Precinct 4. B. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; C. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services for the purposes of "ON CALL" [Construction Material Testing/GEO Technical Services] for projects located within Hidalgo County Precinct No. 4; ENGINEERING FIRMS: Firms Raba-Kistner, Inc. Professional Service Industries, Inc. (PSI) Yzaguirre Engineering Group, Inc. Total Score 97 95 90 Ranking D. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm __________________________ for the purposes of "ON CALL" [Construction Material Testing/GEO Technical Services] for projects located within Hidalgo County Precinct No. 4. E. Acceptance and approval of Change Order No. 4 to extend the term an additional thirty (30) days in connection to agreement # C-16-145A-07-19 with RG Enterprises, LLC. dba, G&G Construction as [reviewed/recommended by project architect Mata-Garcia Architects, LLP] for ongoing project: ["Landscape/Structural and Irrigation Construction for the San Carlos CRC"] in Precinct 4 and subject to HB1295 when and if applicable. F. Acceptance and approval of Work Authorization No. 5 (with an estimated cost of $ 49,974.50) as submitted by project engineer, B2Z Engineering, LLC for: “Construction Phase Services for Memorial Park" located within Hidalgo County Precinct No. 4, in connection to "on call" agreement #C-16-329-09-06 for:[R/B, C.I.P. and Other Projects in General]. 2. 60286 Recommendation by project engineer, South Texas Infrastructure Group, to award the base bid to the responsible vendor, RGV Asphalt, LLC, submitting the lowest and best bid [meeting all specifications] in the amount of $171,738.50 for the project titled: "Road Improvement to Sunflower Road" RFB-2017-128-05-24-HGO and subject to compliance with HB1295 and SAM .gov when/if applicable. F. Justices of the Peace 1. 60315 The Honorable Luis J. Garza, JP Pct 3 Place 1, is formally requesting to remove fixed assets from their inventory list with detailed description of said fixed assets attached as "Exhibit A" inventory. G. Health & Human Services Dept. 1. 60342 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, etc.) as attached hereto for Hidalgo County Health & Human Services - "Primary Care Provider Network" - RFQ No. 2017-188-07-19-HGO, including the re-advertisement of project when/if applicable. 2. 60343 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice etc.) as attached hereto for Hidalgo County Health & Human Services - "Laboratory & X-ray Services Provider Network" RFQ No. 2017-189-07-19-HGO, including the re-advertisement of project when/if applicable. 3. 60016 A. Requesting exemption from competitive bidding requirements under Local Government Code (262.024 (Section A)(2)) " An item necessary to preserve or protect the public health or safety of the residents of the county"; B. Requesting authority to enter into a Regional Insertion Order Agreement with approval to execute same with National CineMedia, LLC for the Hidalgo County Health & Human Services Department for: On Screen Regional segment advertisement "Theater Advertisement" from 6/30/2017 - 9/21/2017 through requisition# 343140 in the total amount of $15,994.00 for the purpose of providing Public Health Awareness Outreach Services as necessary to protect the health and safety of the residents of Hidalgo County.. H. Elections Department 1. 60221 Requesting authorization for removal from inventory due to trade in of elections equipment (see exhibit A) Transfer Forms, previously declared surplus on 2/6/2017, AI-58401. 2. 60301 CLARIFICATION ON AI-32562 REG. ON 06/26/12 for the Vendor's name change from SOE Software to SOE Software dba SCYTL to continue "Sole Source Declaration" for SOE SOFTWARE/dba Scytl with authority to purchase and continue with the agreement for the following software with licenses, support and maintenance services detailed herein: CLARITY ENR PRICING SERVICE PRICE for the following years: Service Fee Invoicing Date Clarity ENR Implementation New ENR Platform and Annual Maintenance Fee * 7/01/17-06/30/18 $19,200 July 1st , 2017 Clarity ENR Annual Maintenance 07/1/18-06/30/19 $15,200 June 1st, 2018 Clarity ENR Annual Maintenance 7/01/19-06/30/20 $15,200 June 1st, 2019 I. Colonia Access Program Pct. 3 1. 60407 Acceptance and approval of the following for C-CAP-17-124-05-16-El Paraiso Subdivision between Hidalgo County and Castle Enterprises, LLC, as submitted through project engineer Javier Hinojosa Engineering: A. Final construction contract (CC previously approved to award on 05-16-17) in the amount of $205,914.93; B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee (Norma Ceballos) to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". J. Sheriff's Office 1. 60185 Sheriff's Office: Requesting authority & approval to purchase (10) exelis night enforcer nepvs 14 dual tube goggle kit gen-3 to be used by Stone Garden deputies from GALL'S, Inc/ LLC [LONE STAR UNIFORM, LLC] awarded vendor through BuyBoard cooperative purchase program's contract #507-16 [Expires 5-31-19] in the amount of $89,000.00 [a one-time transaction through Purchase Order only-no contract document necessary or required]. K. Co. Wide 1. 60319 Pursuant to Texas Local Government Code Sec. 262.027(b): the drawing of lots, for HC's Request for Sealed Quotes-RFSQ 2017-147-06-06-FAZ for the "Purchase of Sand and Bedding Materials" specifically the following listed project item titled: Tunnel Rock [1-1/2" - 2-1/2"] as same price quoted by two (2) vendors: Terra Firma Materials and Upper Valley Materials for the purpose of completing tabulation for subsequent quote award and approval of contract on the next HCCC meeting of 07-05-17. 2. 60290 Recommendation to reject the sole partial bid received [5 out of 70 items listed] for project titled -"Welding Supplies and Other Miscellaneous Items" through project no. RFB:2017-065-06-07-TDL with notification that the historical yearly purchases for said supplies do not come close to $50K bid limit. 3. 60288 Presentation of the sole responsible vendor, Contech Engineered Solutions, LLC submitting the lowest and best bid [meeting all specifications and/or requirements as detailed in the supporting documentation contained herein] for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County - "Pipes & Related Miscellaneous Items - Round 2" through project No.: 2017-141-05-31-FAZ.
Open Forum
County Judge's Office: 60477 Discussion and approval to designate Pharr Original Townsite as a Colonia and authorize County Judge Ramon Garcia to submit letter on the designation.
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 60403 Cause No. C-5028-15-G; John Ray Rodriguez, et al vs. County of Hidalgo, Texas, et al D. 60466 C-5144-15-A; Joel Casares and Debbie Casares v. County of Hidalgo E. 60360 Claim of Elida Sanchez F. 60369 Claim of Lynda Faye Quiros-Dickerson G. 60396 Claim of Gabriel Espinoza H. 60383 Claim of Nora Gonzalez I. 60421 Claim of Maribel Reyna 24. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
25. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 60404 Cause No. C-5028-15-G; John Ray Rodriguez, et al vs. County of Hidalgo, Texas, et al D. 60467 C-5144-15-A; Joel Casares and Debbie Casares v. County of Hidalgo E. 60361 Claim of Elida Sanchez F. 60370 Claim of Lynda Faye Quiros-Dickerson G. 60397 Claim of Gabriel Espinoza H. 60384 Claim of Nora Gonzalez I. 60422 Claim of Maribel Reyna 28. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 60473 Recognition of Commissioner Joseph Palacios with the "Si Se Puede!" award for his commitment to the Community. 6. 60428 A.) Discussion on Hidalgo County Drainage District No.1 Drainage projects, maintenance and operations: 1.) Pct. 1 Adams & Black Subdivision 2.) Pct. 1 Lucero Del Norte 3.) Pct. 1 Heidelberg Subdivision 4.) Dare to Prepare 7. 60475 a. Presentation of scoring grid (for the purposes of ranking by BOD) of the responses received and evaluated in connection with RFP No. HCDD1-17-021-04-26 Property & Casualty Insurance to Include Third Party Administration Services, in order to award and approve premiums for same; Montalvo Insurance Texas Municipal League Intergovernmental Risk Pool Evaluator 1 83 95 Average Score 83 95 Ranking b. Recommendation to accept “Proposal Summary”, and award the top ranked proposal received from_________ for Hidalgo County Drainage District No. 1 Property and Casualty Insurance Policies to Include Third Party Administration Services, with authority to purchase proposed awarded policies and services from:___________ c. Acceptance and approval of schedule of premiums/fees and the Liability -Property Rerate Exposure Summary, attached hereto as 2017-2018 Coverage Summary for Property and Casualty Insurance Policies awarded in the total amount of $136,778.00 effective July 20, 2017 through July 20, 2018. 8. 60427 Requesting approval to reclassify two (2) regular full - time positions as follows: Slot No. Position Title Current Budget Salary Proposed Position Title Proposed Budgeted Salary 36 Field Supervisor I $49,137.00 Construction Inspector Supervisor I $49,137.00 29 Field Supervisor I $53,958.00 Construction Inspector Supervisor I $49,137.00 9. 60430 A) Requesting approval of Right of Entry with Alfredo Chavez Jr and Lourdes Chavez, for construction of Plena-Vista Unit 2 Street & Drainage Improvements and authority of the Chairman of the board to execute documents. B) Requesting approval of Right of Entry with Guillermo Guzman, for construction of Inca Trail Drainage Improvements and authority of the Chairman of the board to execute documents. 10. 60408 Requesting approval to purchase Five (5) John Deere 6145M, 4WD Tractors with attached Maverick 28 ft boom mowers from Alamo Group (TX), Inc., through the Hidalgo County Drainage District No. 1 membership/participation with BuyBoard awarded Contract No. 529-17 in the total amount of $856,168.50 including a 2 yr. Warranty. 11. 60416 A.) Requesting approval of final negotiated Professional Services Agreement with B2Z Engineering, LLC (Agreement No. C-HCDD1-14-037-06-27) as it relates to Hidalgo County Drainage District No.1 - Phase I Drainage Study. Approved for negotiations by HCDD1 Board of Directors on June 13, 2017. (Subject to Legal Review and compliance to Form HB1295) B.) Pursuant to the Boards approval of Professional Services Agreement with B2Z Engineering, LLC requesting approval of Work Authorization No.1 to Agreement No. C-HCDD1-14-037-06-27 in the amount of $315,024.12 as it relates to Engineering Services for Hidalgo County Drainage No. 1. (Subject to Legal Review and compliance to Form HB1295) 12. 60418 Requesting approval to purchase One (1) 2016 Freightliner 2000 Gal. Water Truck from Houston Freightliner Inc., through the Hidalgo County Drainage District No. 1 membership/participation with H-GAC awarded Contract #HT06-16 in the total amount of $75,386.82. 13. 60365 Requesting approval to accept bids and approval to execute a Construction Contract to lowest bidder meeting all specified requirements, Texas Cordia Construction, LLC for RFB No. HCDD1-17-026-05-10 “Hidalgo County Precinct No. 1 Lucero del Norte Subdivision Rural Drainage Development”, in the total bid amount of $299,362.00 as recommended by the project engineer TEDSI Infrastructure Group, Inc. subject to compliance with HB1295 14. 60455 Requesting approval of Inter Local Cooperation Agreement between Hidalgo County and Hidalgo County Drainage District No.1 as it relates to Street & Drainage Improvements for Plena Vista Subdivision Unit 2 - Pct. 2. (Subject to Legal Review) 15. 60265 Requesting approval of final negotiated Professional Services Agreement with L&G Consulting Engineers, Inc., dba L&G Engineering, as it relates to On-Call Professional Geotechnical Services (Contract # C-HCDD1-17-034-06-27) for Hidalgo County Drainage District No.1. Approved for negotiations by HCDD1 Board of Directors on May 30, 2017. (Subject to Legal Review and compliance to Form 1295) 16. 60271 Requesting approval of final negotiated Professional Services Agreement with Millennium Engineers Group, Inc., as it relates to On-Call Professional Geotechnical Services (Contract # C-HCDD1-17-033-06-27) for Hidalgo County Drainage District No.1. Approved for negotiations by HCDD1 Board of Directors on May 30, 2017. (Subject to Legal Review and compliance to Form HB1295) 17. 60425 Request approval of (1) one year extension for Interlocal Cooperation Agreement with Hidalgo County Regional Mobility Authority with the same terms and conditions. 18. 60413 A.) Requesting approval of final negotiated Agreement for Professional Services with L&G Engineering, as it relates to Pct. 2 & Pct. 3 - Roadway System off site Drainage Improvements (Agreement No. C-HCDD1-17-040-06-27). Approved for negotiations by HCDD1 Board of Directors on May 10, 2016. ( Subject to Legal Review and compliance to Form HB1295). B) Pursuant to the Boards approval of Agreement for Professional Services with L&G Engineering requesting approval of Work Authorization No. 1 to Agreement No. C-HCDD1-17-040-06-27 in the amount of $635,679.91 as it relates to Professional Engineering Services for Pct. 2 & Pct. 3 - Roadway System off site Drainage Improvements.(Subject to Legal Review and compliance to Form HB1295). 19. 60447 Approval of 2017 Budget Amendment in the amount $635,679.91 needed for Capital Project Fund 130 RMA Roadway System Offsite Drainage Improvement Project Hidalgo County Precinct 2 & 3. 20. 60432 Requesting authority to advertise and approval of procurement packet (i.e., legal notice, specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 -RFB No. HCDD1-17-041-07-19 Sale, Removal and Hauling of Fill Dirt/Loose Materials from South Main Drain, East of FM493, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required. 21. 60453 2013 Bond Series - Delta Regional Water Management Project. A. Acceptance and approval to execute the final form of a professional engineering services agreement (subject to legal counsel's review) with L & G Engineering, Contract No. C-HCDD1-17-014-06-27 for the development of the Delta Water Management Project [as approved for negotiations on BOD meeting of 02-21-2017] B. Acceptance and approval of Work Authorization No.1 (with an estimated cost of $1,120,598.98) as submitted by L & G Engineering to provide management / administration and preliminary project planning and development (preliminary schematics and survey for two reservoirs and overall hydrologic mapping) services. C. Pursuant to current contract with L & G Consulting Engineering Inc., (Article 14) a request by engineer to permit the subcontracting of the following for Work Authorization #1: 1. S & B Infrastructure, Ltd. 2. B2Z Engineering, L.L.C. 3. Garza and Gonzalez, P.L.L.C. 4. ROW Surveying Services, L.L.C. 5. STRADA Engineering D. Acceptance and approval of Work Authorization No.2 (with an estimated cost of $ 560,602.32) as submitted to L & G Engineering to provide management / administration and preliminary project planning and development (environmental investigation, document preparation and public involvement) services. E. Pursuant to current contract with L & G Consulting Engineering Inc., (Article 14) a request by engineer to permit the subcontracting of the following for Work Authorization #2: 1. CSR Environmental and Consulting, L.L.C. 2. AmaTerra Environmental, Inc. 22. 60462 Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 -RFB No. HCDD1-17-042-07-19 Sale, Removal and Hauling of Fill Dirt/Loose Materials from Peñitas Drain, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required. 23. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B.Pending and/or Potential Litigation 24. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 25. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 26. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 27. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 60484 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A.60487 Presentation of Fund Information Report 3. 2017 Intradepartmental transfers: A. 60392 2017 - Sheriff's Office OPSG (1284) B. 60429 2017 - Sheriff's Office OPSG (1284) C. 60395 2017 - Info Tech Department (1100) D. 60431 2017-County Court at Law No. 6 (1100) E. 60463 2017 - Human Resources (1100) F. 60387 2017 - Health & Human Services Dept. / H.D. Adm (1293) G. 60346 2017 - Health & Human Services Dept. - IMM Div Local (1293) H. 60382 2017 - Health & Human Services Dept. - TB Control (1293) I. 60339 2017 - 370th DC (1100) J. 60336 2017 - Purchasing (1100) K. 60333 2017 - Facilities Management Co Wide (1100) L. 60406 Pct 1 - 2017 - TXDOT (1315) M. 60344 Pct 1 - 2017 Parks (1100) N. 60320 Pct 1 - 2017 R&B (1200) O. 60337 2017-Pct.4 CRC (1100) P. 60366 2017 - District Clerk (1100) Q. 60323 2017 - Scofflaw Program R. 60326 2017 - Probate Court (1100) S. 60378 2017 - CO Clerk (1100) T. 60379 2017 - CC Preservation of Vital Statistics (1100) U. 60300 2017 - Constable Pct.1 (1100) V. 60474 Pct 1 - 2017 Sanitation (1100) W. 60469 2017 - Pct 1 Parks (1100) X. 60305 2017 - Pct 1 Sanitation (1100) Y. 60451 2017 - Pct 2 Rd Maint (1200) Z. 60454 2017 - Pct 2 Parks (1100) AA. 60299 2017 - Pct 3 Sanitation (1100) BB. 60291 2017 - HIDTA (1291) CC. 60303 2017 - Purchasing (1100) DD. 60283 2017 - D.A/CJD-VAP (1281) EE. 60282 2017 - D.A. CJD-DVSP (1281) FF. 60359 2017 - D.A. CJD DVSP (1281) GG. 60420 2017 - District Attorney's Office (1100) HH. 60358 2017 - D.A. CJD-VAP (1281) 4. 2017 Interdepartmental transfers: A. 60399 Fire Marshal (1100): Requesting approval of 2017 interdepartmental transfer from Program:001 (890-Other) to Program:003,009,011,012,015,018 (841-Aid To Govt Agency) in the amount of $71,975 to cover invoices for fire calls. B. 60448 Pct 2 Hall Acres Rd Prj (1200): Approval of 2017 interdepartmental transfer from Pct 2 Various Rd Projects to Pct 2 Hall Acres Rd (I Rd to Stewart Rd) Project in the amount of $58,601.28 to fund project expenditures. C. 60449 Pct 2 Hall Acres Rd (I Rd - Stewart Rd) Prj (1200): Approval of 2017 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Hall Acres Rd (I Rd -Stewart Rd)Prj in the amount of $134,858.98 to fund project expenditures. D. 60450 Pct 2 Administration (1200): Approval of 2017 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Administration in the amount of $3,605.00 to fund operating expenditures. E. 60452 Pct 2 CRC's Alamo & San Juan (1100): Approval of 2017 interdepartmental transfer from Pct 2 Parks to Pct 2 CRC's Alamo & San Juan in the total amount of $1,306.12 to fund operating expenditures. F. 60460 Pct 2 Plena Vista Subdivision Prj (1200): Approval of 2017 interdepartmental transfer from Pct 2 ICA Eldora(Jackson-I Rd)Prj to Pct 2 Plena Vista Subdivision Project in the amount of $188,662.08 to fund project expenditures. G. 60471 CO2016-Pct 1 (1350): Approval of 2017 interdepartmental transfer from CO2016-Pct 4 Owassa Acres(Alberta-Dead End) to CO2016-Pct 1 Vehicles in the amount of $100,000.00. H. 60381 Jail (1100): Approval of 2017 interdepartmental transfer from IT Countywide (200-002) to Jail (280-002) in the amount of $2,500.00 to fund telephone expenditures. I. 60409 Pct 4 Restitution (1100): Approval of 2017 interdepartmental transfer from Pct.4 Parks (program 009) to Pct.4 Restitution (program 125), in the amount of $2,053.47, to fund "M"Road building renovations. J. 60371 Approval of 2017 interdepartmental transfer from Pct.4 Sanitation (program 001) to Pct.4 Crc-Sunflower (program 186) in the amount of 6,475.00. K. 60309 Pct 1 (1200): Approval of 2017 interdepartmental transfer from R&B (005) to Administration (004) in the amount of $7,400.00 5. Planning Department: A. 60377 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. County Treasurer: A. 60331 Approval of Hidalgo County Quarterly Investment Report for First Quarter 2017. 7. Monthly Fee Reports: A. 60285 District Attorney's Office Check Fraud Fees Monthly Report - May 2017 B. 60232 District Clerk Fee report for the month of May 2017 $525,085.64 8. Executive Office: A. 60445 Approval of 457 plan hardship withdrawal request for employee #089761 B. 60325 Approval of Right of Way Permits: 1). North Alamo Water Supply Corporation: Diane Soto; Edinburg, TX; Proposing to bore a 2" PVC casing for a 4" waterline, from the centerline of Alamo Road go West 1/4 mile. Will bore Ingle Road from North to South 4" deep. 2). City of Mission: Mission ETJ; Eduardo's Subdivision No. 17; The city contractor will be connecting to an existing M.H. located at the intersection of Trosper Rd & 6 Mile North Road. Thence, will run 1,456 ft west on Mile 6 North Rd. on the north R.O.W. of Mile 6 North to a manhole at the southeast corner of said subdivision located at the city of Mission etj. 9. Tax Refunds: A. 60292 Account Number Payer Amount T2910.00.000.007A.00 Corelogic Commercial Real Estate Services, Inc. $3,111.45 B. 60293 Account Number Payer Amount E5050.00.000.0001.00 Ram & Son Inc $9,340.04 E5055.01.000.0073.00 Corelogic $3,420.13 F1652.01.000.0025.00 Corelogic $3,532.46 C. 60294 Account Number Payer Amount N7200.00.000.0001.00 Weingarten Realty $22,150.99 R3860.00.000.0006.00 Weingarten Realty $28,886.27 D. 60304 Account Number Payer Amount R3860.00.000.0009.00 Weingarten Realty $22,311.40 T3640.01.000.0001.00 Pep Boys $7,644.33 T3640.02.000.0000.05 Pep Boys $8,239.82 E. 60175 Account Number Payer Amount A1800.00.044.0013.12 Crerar Maria $2,919.77 G1200.03.000.0135.00 FNA DZ LLC $5,223.12 W3800.00.184.0000.00 Capital Title of Texas LLC $5,876.26 10. Membership Dues: A. 60340 District Clerk (1100): Requesting approval to pay the following 2017 membership fees for District Clerk Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor: 1) 2017 Texas Association of Domestic Relations Office (TADRO) $25.00 (req. no. 343842) 2) 2017 Texas District Court Alliance (TDCA) $50.00 (req. no. 343843) B. 60311 Public Defender's: Requesting approval to pay the State Bar of Texas 2017-2018 Membership Dues through Requisition #344541 for Gina Vela, Public Defender II, in the amount of $235.00 with the authority of the County Treasurer to issue check after the review, audit and procedures are completed by the County Auditor. 12. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 60053 Clarissa Ramirez, WIC Director, is formally requesting to remove fixed assets from the Program's inventory list with detailed description of said fixed assets attached as "Exhibit A" document with current value of items. B. 60329 Requesting authority to enter into (1) continuous 36-month (capital) lease with Canon Financial Services, Inc for Copier Model IR-5535i through our membership/participation with Department of Information (DIR) contract DIR-TSO-3101 through requisition #344273 in the amount of $172.79 per month-equipment, maintenance service agreement 5,000 B/W copies per month @ $40.00/month with overages billed @ $.008 per copy, 500 color copies per month @ $31.80/month with overages billed @ $.0636 per copy for a total monthly cost of $244.59; effective upon approval and delivery & installation and subject to HB-1295 compliance when/if applicable. C. 60350 Approval of Application for Payment No. 2 in the amount of $74,657.46 for the Pct 2 Yuma Avenue Extension project submitted by contractor, Texas Cordia Construction, LLC through Contract C-16-281-11-15 and as reviewed by project inspector, Eugene Palacios, P.E. D. 60373 Action to document the addition and purchase from "sole source" declared vendor, VOTEC Corp. the NCOA [National Change of Address] Processing of Hidalgo County Voter File from VEMACS through the processing of a Purchase Order from submitted Requisition #344315 in the amount of $3500.00 as documented in attachments. E. 60390 Pct. 4 Project Invoice Requesting approval for processing and payment of invoice submitted by Mata Garcia Architects, in the amount of $2,121.60 for: Project- Linn San Manuel Emergency Service Building, Inv # 3289-17 (14) through P.O. # 762743. F. 60464 Approval to purchase (1) 2017 Ford F-250 Pick Up as a Emergency Response Vehicle through the County's membership/participation with TASB-BuyBoard Cooperative Purchasing Program's awarded vendor-Rush Truck Center for Commissioner Pct. 4 (Contract 521-16 exp: 11/30/2019) through requisition #345059 in the amount of $42,346.00. G. 60161 Requesting authority to advertise with approval of RFB procurement packet (ie., specifications/requirements, legal notice, draft service contract etc.,) as attached hereto for: Hidalgo County Sheriff's Office - Pest Control Services for all SO Facilities (RFB: 2017-163-07-19-YZV) including the re-advertising when/if applicable. H. 60276 Pct 4 - Rd. Maintenance (1200): Approval to enter into a 36 month capital lease agreement with G. E. Capital Information Technology Solutions, dba, Ricoh USA, through State of Texas DIR Contract #TSO-3041. I. 60312 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County "Construction Building Materials and Related Supplies" - RFB No.: 2017-180-00-00-FAZ, including the re-advertisement of project when/if required. J. 60090 PCT. 1: Requesting approval of Payment Application No. 2 in the amount of $225,083.45 submitted by IOC Company LLC., awarded contractor for FEMA road and drainage improvements for the "Indian Hills Subdivision” Project as certified for payment by project engineer TEDSI Infrastructure Group, C-16-399-12-13. K. 59946 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County "Bio-Hazardous Waste Disposal Services and/or Medical Waste" - RFB No.: 2017-157-00-00-FAZ, including the re-advertisement of project when/if required. L. 60314 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for Hidalgo County "Lease of Office Space - Edinburg WIC Administration Office" - RFB No.: 2017-151-07-19-HGO, including the re-advertisement of project when/if necessary/required. M. 60296 Approval to Add Fuel Cards/Users including, but not limited to: 1. Hidalgo County Sheriff's Office - Fuel Card/User 2. Hidalgo County Constable Pct. 3 - Fuel Card 3.Hidalgo County Health and Human Services - Fuel Card Users
60298 1. Reimbursement of Financial Guarantee a. El Toro Acres Subdivision- Pct.3 (Norberto Salinas) (U.S. Bus. 83 & El Pinto Road) Reimbursement request: $37,962.00 for installation of 38 OSSF.
Budget & Management: A. 60206 1. Approval of reimbursement in the amount of $7,885.64 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 06/03/17 to 06/16/17. 06/03-09/17 $3,302.49 06/10-16/17 $4,583.15 TOTAL $7,885.64 2. Approval of wire transfer to cover claims paid. B. 60207 1. Approval of reimbursement in the amount of $1,105,181.22 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 06/01/17 to 06/14/17. 06/01-07/17 $521,190.40 06/08-14/17 $583,990.82 TOTAL $1,105,181.22 2. Approval of wire transfer to cover claims paid. C. 60205 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of June 1-15, 2017 in the amount of $52,922.28 and requesting approval of wire transfer.
County Judge's Office: 60477 Discussion and approval to designate Pharr Original Townsite as a Colonia and authorize County Judge Ramon Garcia to submit letter on the designation.
Constable Pct. #2: 60128 Discussion, consideration, and approval to appoint Ramiro Martinez as Reserve Deputy Constable by Constable Martin N. Cantu, Constable Pct. 2 in accordance with Texas Local Government Code Section 86.012.
Constable Pct. #4: A. 60426 Approval to declare as “surplus” (for the purpose of destruction) Bullet Proof Vest from Constable Precinct 4 since the Bullet Proof Vests cannot be re-cycled (with approval for said disposition through the Hidalgo County Sheriff’s Department). B. 60287 Discussion, consideration, and approval to appoint Noel Cruz as Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.011.
Sheriff's Office: A. 60349 1. Approval of Affiliation Agreement for EMS Personnel for participation in Clinical Training Program between the Hidalgo County Sheriff's Office Emergency Medical Program and a. Medcare EMS b. Hidalgo County EMS c. Knapp Medical Center d. City of Weslaco Fire Department EMS e. Four Paws Animal Hospital 2. Authorization for County Sheriff to sign 5 Affiliation Agreements. B. 60308 Discussion, consideration and approval to appoint Damian Orozco, student at the University of Texas at San Antonio as an intern under the Hidalgo County Sheriff's Office Law Enforcement Internship Program for the period of 07/2017 to 08/2017.
Executive Office: A.Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 60363 Approval to accept settlement check from Farmers Texas County Mutual Insurance Company in the amount of $195.00 to settle property damage claim to County vehicle windshield. (Sheriff Office) C. 60364 Approval to accept settlement check from Cramer Johnson Wiggins & Associates in the amount of $2,887.80 and a settlement check from AXIS Surplus Insurance Company in the amount of $2,887.80 to settle storm damages to County property during the Weather Event of May 31, 2016.
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 60322 Pct. #4 CRC (1100): 1. Discussion, consideration, and approval to create the following Part-time Temporary positions not to exceed 9 weeks effective next full pay period, 7/10/2017: Action Slot No. Position Title Proposed Budgeted Salary Create T006 Clerk I $2,160.00 - $12.00/hr. Create T007 Clerk I $2,160.00 - $12.00/hr. Create T008 Clerk I $2,160.00 - $12.00/hr. Create T009 Clerk I $2,160.00 - $12.00/hr. 2. Approval of interdepartmental transfer. C. 60476 Constable Pct. #4 (1100): 1. Discussion, consideration, and approval to create one (1) Temporary Full Time Clerk I position, Slot T025, Dept./Prog. No.294-001 at $12.00 per hour/$12,480.00 proposed budgeted salary, not to exceed six (6) months or 12/31/17, effective next full pay period of 07/10/2017. 2. Approval of intradepartmental transfer. D. 60367 Tax Office (1100): 1. Discussion, consideration and approval of the following personnel actions, effective next full pay period: Action Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Delete 0146 Clerk I $24,960.00 $0.00 Delete 0156 Clerk II $24,960.00 $0.00 Create 0191 Title Examiner II $0.00 $37,000.00 Create 0192 Deputy Clerk II $0.00 $30,000.00 E. 60417 Constable Precinct #3 (1285): Discussion, consideration, and approval of the following personnel action effective next full pay period, 07/10/2017 (per ICA w/Irrigation District #6): Action Dept./Program Slot# Position Title Budgeted Salary Create 293-020 0001 Deputy Constable Step I $44,577.00 F. 60441 Pct 2 Administration / Road Maintenance (1200): 1. Approval, discussion and consideration of the following personnel actions effective 07/10/2017: Action Dept/Program Slot# Position Title Current Budgeted Salary Proposed Budgeted Salary Delete 122-005 0016 Administrative Assistant IV $42,386.00 $0.00 Delete 122-006 0068 Mechanic I $30,236.00 $0.00 Delete 122-006 0097 GIS Operator II $37,080.00 $0.00 Create 122-006 0100 Program Manager II $0.00 $57,850.00 Create 122-006 0101 Coordinator III $0.00 $49,597.00
60439 Consideration and approval of a Resolution in Recognition of the Texas Department of Agriculture Summer Food Service Program for ensuring that Hidalgo County children receive free, nutritious meals during the summer months.
A. 60419 Report on Affirmatively Furthering Fair Housing (AFFH) Plan and Community Survey for resident of Hidalgo County. B. 60306 “Subject to Compliance with HB 1295 , when and if applicable.” The Urban County Program on behalf of City of Granjeno is requesting authority to purchase playground/exercise equipment through Hidalgo County’s membership and participation with Buyboard approved vendor Exerplay, Inc (Buyboard Contract # 512-16) in the amount of $100,990.05 (quote attached hereto). Freight/delivery and installation is included. City of Granjeno UCP Year 29 (2016) Parks, Recreational Facility Improvement funds will be utilized. C. 60411 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a) (4) for Professional Services; 2. Presentation of the scoring grid for the purposes of ranking by Commissioners’ Court of at least three (3) Geo-Technical and Construction Material Testing firms from the County’s approved “pool” as graded and evaluated by Precinct No. 1, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program GLO Contract No. 12-406-000-6453 DRS210068 Delta Area Connector East Lateral Project Phase II. Engineering Services Grade Ranked Professional Service Industries, Inc. 94.6 Raba Kistner Consultants 97 Terracon 93 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ______________________ for the provision of Geo-Technical and Construction Material Testing Services for the Delta Area Connector East Lateral Project Phase II. D. 60394 Subject to HB 1295 Compliance, requesting consideration and action to award and enter into a construction contract with South Pools, Inc. dba Oasis Water Playgrounds in the amount of $390,520.00. UCP Year 27 & 28 (2014 & 2015) City of Hidalgo Parks, Recreational Facility Improvement funds will be utilized. E. 60347 Subject to HB 1295 Compliance, requesting consideration and action to award and enter into a construction contract with 2GS, LLC dba Earthworks Enterprise in the amount of $221,702.00. UCP Year 27, 28 & 29 (2014, 2015 & 2016) City of San Juan Street Improvement funds will be utilized.
Health & Human Services Department: A. 60316 1. Requesting approval to accept the Title V Prenatal Medical & Dental grant contract #2016-003894-02 in the amount of $144,029.00 for the period of 09/01/2017 to 08/31/2018. 2. Requesting approval for County Judge to sign the Title V Prenatal Medical & Dental contract and related documents. 3. Requesting approval of the Certification of Revenue in the amount of $144,029.00. 4. Requesting approval of the budget appropriation in the amount of $144,029.00. B. 60385 Health & Human Services - PHHS (1293): 1. Requesting approval to submit grant application for amendment to existing Preventive Health & Human Services program in the amount of $250,000.00 for the period of December 1, 2017 to September 30, 2019. 2. Requesting approval for County Judge to sign grant application and related documents. 60313 1. Requesting approval to accept the Title V Child Health & Dental grant contract #2016-003931-02 in the amount of $30,535.00 for the period of 09/01/2017 to 08/31/2018. 2. Requesting approval for County Judge to sign the Title V Child Health & Dental grant contract and related documents. 3. Requesting approval of the Certification of Revenue in the amount of $30,535.00. 4. Requesting approval of the budget appropriation in the amount of $30,535.00. 5. Requesting approval of the following personnel action, effective 09/01/2017: Action Slot Dept/Program Position Title Budgeted Salary Proposed Budgeted Salary Salary Adjustment (Reduce) G002 340-051 Clerk II $20,967.00 $19,417.00 D. 60310 Requesting approval to ratify action taken on 02/06/17 through AI-58260 to appropriate the local match portion in the amount of $7,200.00. E. 60307 1. Requesting approval of the Certification of Revenue by County Auditor in the amount of $153,320.50. Funds are from the Health & Human Services Commission - Medicaid Administrative Claiming program. 2. Requesting approval to appropriate the MAC budget in the amount of $153,320.50. F. Health Care Funding District: 1.Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures 2. 60071 A. Discussion, consideration and approval to draw down funds for Demonstration Year 6 Round 1 DSRIP and monitoring Payments in the amount to be determined by HHSC instructions from the Local Provider Participation Fund (LPPF) with a settlement date of 7/3/17. B. Approval of Certification of Revenues as certified by the County Auditor from the LPPF in the amount to be determined by HHSC instruction. C. Approval of 2017 Appropriation of funds from the LPPF in the amount to be determined by HHSC instructions. 3. 60125 A. Acceptance of Notice of Closure of New Life Care Hospitals of South Texas LLC, effective June 17, 2017. B. Approval to remove New Life Care Hospitals of South Texas LLC, effective June 17, 2017 from the Hidalgo County Health Care Funding District Mandatory Payment. G. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures 2. 60317 Approval of County Indigent Health Care Program Confidentiality Agreement for the following Human Services Division staff: Employee # 165123, 195766, 221058
Community Service Agency: A. 60376 Discussion, report, and update of 2017 Comprehensive Energy Assistance Program (CEAP). B. 60328 Discussion and possible action to authorize Hidalgo County Community Service Agency to enter into a memorandum of understanding (MOU) with Reliant Energy Retail Services, LLC for the purpose of funding energy assistance payments to customers of Company (hereinafter referred to as "CARE Program"). Authorization for Judge Ramon Garcia and Jaime Longoria to sign document. C. 60388 Discussion, consideration, and possible action on amendment to the Comprehensive Energy Assistance Program (CEAP) contract #58170002587 from the Texas Department of Housing and Community Affairs for program year 2017. D. 60398 Discussion and possible action to ratify action by Jaime Longoria to request a 90 day extension to Texas Veterans Commission (TVC) for Operation Bravo Zulu program. Original agreement term July 1, 2016 to June 30, 2017.
Elections Administration: A. Discussion, consideration and action but not limited to Election updates. B. 60368 Hold a public hearing to consider public comments on the County of Hidalgo’s participation in the Secretary of State’s Countywide Polling Place Program for the November 7th, 2017 Constitutional Amendment Election. C. 60187 Discussion, consideration and or approval to increase the wage rate to the Poll Workers (Elections/ Alternative Clerks and Elections Judges) as follows: Action Current Wage Rate(Non-Training) Proposed Wage Rate(Non-training) Elections/Alternative Clerks $ 10.10 per hour $ 12.00 per hour Elections Judges $ 12.00 per hour $ 14.00 per hour Training rate will be $7.00 per hour for Presiding Judges and Alternative Election Workers. This wage increase does not apply to elections conducted by Political Parties. Contractual Election Service Agreements will also reflect the hourly rate if accepted. D. 60188 Approval of the appointment of members to the Hidalgo County Elections Advisory Committee
Head Start Program: 60324 Discussion, Consideration and Action Authorizing the Submittal of Supplemental Application for Budget Year 01.01.17 to 12.31.17 in the Amount of $259,717.00 for a 1% Cost of Living Adjustment (COLA) Retroactive to 01.01.17
A.60386 1. Preliminary Approval with Variance Request a. Martha Bermejo Subdivision- Pct. 3 (Martha Bermejo, Owner) (Mile 3 North Road& Bentsen Palm Drive) No. of Lots: 1 Multi-Family, 1 Commercial Flood Zone: C Drainage: Yes, by onsite detention areas connecting to a type “A” curb inlet. ETJ: Yes, approved by City of Mission Water: Yes, provided by Agua S.U.D. Sewer: Yes, OSSF Paved: Yes, Mile 3 North Road (F.M. 1924). b. Alberta Village Subdivision- Pct. 4 (Julio & Melissa Carranza,Owner) (Alberta Road & Raul Longoria Road) No. of Lots: 36 Single Family Flood Zone: B Drainage: Yes, Storm Drainage Pipe System and Detention by widening the existing Drain Ditch. ETJ: Yes, approved by City of Edinburg Water: Yes, provided by North Alamo Water Supply Sewer: Yes, Sanitary Sewer provided by City of Edinburg Paved: Yes, Alberta Road and 1 proposed internal street. 2. Preliminary Approval a. Rancho El Potrero Subdivision- Pct. 3 (Manuel Chapa, Owner) (Western Road & Mile 3 North Road) No. of Lots: 74 Single Family Flood Zone: C Drainage: Yes, Storm Sewer System discharging to an existing drainage basin owned by the HCDD#1. ETJ: Yes, approved by the City of Mission Water: Yes, provided by Agua S.U.D. Sewer: Yes, OSSF Paved: Yes, Western Road and 3 proposed internal streets. b. Camino De Abram Subdivision- Pct. 3 (Manuel Chapa, Owner) (Abram Road & Mile 3 North Road) No. of Lots: 80 Single Family Flood Zone: X Drainage: Yes, Storm Sewer System discharging to an existing drainage basin owned by the HCDD#1. ETJ: Yes, approved by the City of Mission. Water: Yes, provided by Agua S.U.D. Sewer: Yes, OSSF Paved: Yes, Abram Road and 4 proposed internal streets. c. Eduardo’s No. 15 Subdivision- Pct. 3 (Diana Izaguirre, Owner) (Trosper Road & Mile 3 North Road) No. of Lots: 24 Single Family Flood Zone: C Drainage: Yes, Storm Drainage Pipe System and Detention by widening the existing Drain Ditch. ETJ: Yes, approved by the City of Mission. Water: Yes, provided by Sharyland Water Supply Corporation Sewer: Yes, Sanitary Sewer provided by City of Mission Paved: Yes, Trosper Road and 2 proposed internal streets. 3. Final Approval a. McCain Subdivision- Pct.4 (Roger & Sheila McCain, Owner) (Cessna Ave. & Skylark Avenue) No. of Lots: 1 Single Family Flood Zone: B Drainage: No Storm Drainage and Detention will be required. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Skylark Avenue. b. ECISD Hargill Elementary Subdivision- Pct. 1 (Rene Gutierrez, E.C.I.S.D., Superintendent, Owner) (Wilson Avenue & 4th Street No. of Lots: 1 Institutional Flood Zone: C Drainage: Yes, by onsite detention area. ETJ: No, Rural Area Water: Yes, provided by North Alamo Water Supply Sewer: Yes, Sanitary Sewer provided by North Alamo Water Supply Paved: Yes, 4th Street. c. Hernandez Macias Subdivision- Pct. 2 (Noe Hernandez, Owner) (Alamo Road & Earling Road) No. of Lots: 1 Single Family Flood Zone: B & C Drainage: Yes, by onsite detention areas and by re-grading Alamo road side ditch. ETJ: Yes, approved by the City of Alamo. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Alamo Road. d. TVM Properties Subdivision- Pct. 4 (Thomas Arce, Jr., Owner) (Curve Road & Val Verde Road) No. of Lots: 3 Commercial Flood Zone: X Drainage: Yes, by onsite detention areas to be constructed at building permit stage. ETJ: No, Rural Area Water: Provided by North Alamo Water Supply Sewer: Yes, OSSF. Will be installed at permit stage. Paved: Yes, Val Verde Road. e. Loma Verde No. 4 Subdivision- Pct. 4 (Kyle Ruppert, Owner) (Mile 21 Road & F.M. 2812) No. of Lots: 7 Single Family Flood Zone: X Drainage: Reconstruction of Mile 21 Road side ditch with a discharge outfall onto HCDD#1 ditch. ETJ: No, Rural Area Water: Provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: No, Mile 21 Road to be paved.Developer has submitted 1/3 escrow for Road improvement. f. Pueblo De Palmas Ph. 21 Subdivision- Pct. 4 (J. Gary Frisby, Owner) (Davis Road & Kenyon Road) No. of Lots: 45 Single Family Flood Zone: X Drainage: Yes, by Storm Drainage Pipe System that connects to the existing drainage system of Pueblo De Palmas Ph. 19 Subdivision. ETJ: Yes, approved by the City of Edinburg. Water: Provided by North Alamo Water Supply Sewer: Yes, Sanitary Sewer provided by City of Edinburg Paved: Yes, Kenyon Road and 2 internal streets. g. Bon Viejo Ph. 2 Subdivision- Pct. 1 (Kyndel W. Bennett, Owner) (Mile 13 North Road & F.M. 493) No. of Lots: 56 Single Family Flood Zone: C Drainage: Yes, Storm Drainage Pipe System and Detention by widening the existing Drain Ditch. ETJ: Yes, approved by the City of Donna Water: Provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Mile 13 North Road and 3 internal streets.
Precinct #1 - Comm. Fuentes: 60465 Presentation and approval of Hidalgo County Precinct 1 Official Logo
Precinct #2 - Comm. Cantu: A. 60456 Requesting approval of closing documents for Parcel 5 as it relates to Precinct No. 2 Fee Simple Project and authority for Valde Guerra, Executive Officer to execute documents. B. 60459 1. Approval of Interlocal Agreement between Hidalgo County Drainage District No. 1 and the County of Hidalgo, Texas, concerning road improvements for the Pct 2 Plena Vista Subdivision Road & Drainage Improvement Project. 2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project concerning road improvements for the Pct 2 Plena Vista Sudivision Road & Drainage Improvement Project. C. 60440 1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo and the City of San Juan, regarding road improvements for the Pct 2 Hall Acres Road (I Rd to Stewart Rd) Project. 2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project for the Pct Hall Acres (I Rd to Stewart Rd) Project.
60338 1. Requesting authorization to rescind action taken on February 21, 2017 under agenda item #AI-58636 Memorandum of Understanding between Hidalgo County and United States Department of Agriculture Animal and Plant Health Inspection Service. 2. Acceptance and approval of a revised Memorandum of Understanding between Hidalgo County and United States Department of Agriculture Animal and Plant Health Inspection Service.
Budget & Management: 60362 Approval of medical coverage for the temporary employees listed below as per the Affordable Care Act (ACA) IRS Code Section 4980H - Shared responsibility for employers regarding health insurance. 1. E#214809 effective 7/1/17 2. E#199290 effective 7/1/17
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 60423 Discussion on exploring the possible use of a Real Time On-line Auction Services Provider as an additional resource/option for Hidalgo County's current sale of tax foreclosure properties conducted by the county's delinquent tax collection firm. 2. 60461 Presentation for discussion, consideration, action and approval of 2nd Amendment to Letter of Engagement with Porter Hedges, LLP with regard to the scope of legal services, including but not limited to other professional & consulting services for New Courthouse Project as attached with details herein. 3. 60335 Presentation of bids received and awarding to the vendor Valley Caliche Products submitting the bid lowest and best bid [using TxLGC 262.027(e)] to the County with approval of contract for the Request for Bid titled: Hidalgo County-"Type D Hot Mix Asphalt - Gravel (ONLY) through project No.: 2017-132-05-31-SGS. Pct. 1 1.60433 Approval of the following wth Asago Construction contractor vendor for FEMA Road & Drainage Improvements - Mile 8 North Road as submitted by project engineer LeFevre Engineering [ C-16-361-11-01]. A. Ratification of Change Order No. 1 as recommended by LeFevre Engineering with increase of fourteen (14) calendar/working days. B. Approval of Certificate of Substantial Completion as submitted by Asago Construction contracted vendor for FEMA Road & Drainage Improvements for project Mile 8 North Road. C. Acceptance and approval of Application for Payment No. 2 (Final) in the amount of $81,851.59 as submitted by Asago Construction contracted vendor for FEMA Road & Drainage Improvements for Mile 8 North Road as certified by project engineer LeFevre Engineering under Contract# [C-16-361-11-01]. 2. 60434 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with geo-technical and construction material testing (on-call) services required for Precinct No.1 Projects (on an as needed basis): ENGINEERING-GEO-TECHNICAL & CONSTRUCTION MATERIALS TESTING Firms Professional Service Industries Millennium Engineers Group Earth Co. EVALUATOR No. 1 89 90 86 EVALUATOR No. 2 89 93 92 EVALUATOR No. 3 85 93 88 TOTAL SCORES 88 92 89 CC RANKING c. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm of ___________________for geo-technical and construction material testing services (on call as needed basis) Precinct No. 1 . 3. 60401 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services in connection with "Mile 10 from Mile 6 to FM 1015" project located in Hidalgo County Precinct No. 1: ENGINEERING FIRMS: Firms ICE Engineering L & G Engineering South Texas Infrastructure Group Score by Evaluator 1 90 97 92 Score by Evaluator 2 92 93 89 Score by Evaluator 3 92 97 93 Final Scores 91 96 91 Ranking by CC c. Authority for the Purchasing Department to negotiate a professional engineering services agreement for Professional Engineering Services for Mile 10 from Mile 6 to FM 1015 project located in Hidalgo County Precinct No. 1, with the No.1 ranked firm ____________________________ for Professional Engineering Services. d. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for professional service; e. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County’s approved “pool” of professional engineering services in connection with "Nolana from FM 492 to FM 88" project located in Hidalgo County Precinct No. 1; ENGINEERING FIRMS: Firms BTI Engineering Inc. L & G Engineering R.O. Engineering Score by Evaluator 1 90 97 92 Score by Evaluator 2 93 96 92 Score by Evaluator 3 93 97 93 Final Scores 92 97 92 Ranking by CC f. Authority for the Purchasing Department to negotiate a professional engineering services agreement for " Nolana from FM 493 to FM 88" project located within Hidalgo County Precinct No. 1, with the No.1 ranked firm ____________________________ for Professional Engineering Services. 4. 60437 Pct. 1 FEMA A. Acceptance and approval of Certificate of Construction Completion as submitted by Asago Construction for FEMA Road & Drainage Improvements - Mile 8 North Road under Contract# [C-16-361-11-01]. B. Requesting acceptance and approval of Application for Payment No. 3 (Retainage) in the amount of $16,837.76 as submitted by Asago Construction contracted vendor for the provision of FEMA Road & Drainage Improvements to Mile 8 North Road as certified by LeFevre Engineeriing & Management under Contract# [C-16-361-11-01]. C. Pct. 2 1. 60412 A. Recommendation by project architect The Warren Group Architects, Inc., to award the Base Bid and Alternate #1, 2, 3, 4, & 5 to the responsible vendor submitting the lowest and best bid meeting all specifications, NM Contracting, LLC of McAllen, TX in the total amount of $1,180,300.00 for project Hidalgo County Precinct 2 “County Wide Service Shop”, Project-RFB No. 2017-027-02-22-YSS” subject to compliance with HB23 and/or HB1295 [when and/or if applicable]; B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Armando Garza, Jr., to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 2. 60414 Acceptance and approval of amendment #2 to AIA B101-2007 Contract #C-15-160-09-15 with contracted architect, Sam Garcia Architect, LLC, to amend and include the CMAR process and to increase compensation in the amount of $42,575.00. for the "Palmer Pavilion/Les Gilmore Kitchen Renovations and Upgrades," for Hidalgo County Precinct No. 2 3. 60435 Acceptance and approval to execute the final 2007 AIA 133 Form of Agreement between Owner, Hidalgo County and Contractor, Erickson Construction, LLC for "Construction Manager-At-Risk for Palmer Pavilion - Les Gilmore Kitchen Renovations" Project [as approved for negotiation on CC 04-18-17] and subject to final review and approval by Atlas-Hall-Rodriguez prior to execution. 4. 60457 Presentation of "Quotes" received for the "Demolition of Palmer Pavilion Structures" to Forte Demolition Inc. from Mission, Texas meeting all specifications and/or requirements for the purpose of award thru Purchase Order for total amount of $24,500.00 and when/if applicable compliance with HB 1295. 5. 60348 Requesting authority to purchase (1) new 2017 John Deere 624K from Doggett Machinery Services [awarded vendor under BuyBoard's contract #515-16] in the amount of $153,334.00 for Commissioner Pct. 2 through submitted Requisition #344932. D. Pct. 3 1. 60321 The Honorable Joe M. Flores, County Commissioner, is formally requesting to remove fixed assets from their inventory list with detailed description of said fixed assets attached as "Exhibit A" and supporting documents. E. Pct. 4 1. 60297 A. Acceptance and approval of the FINAL negotiated AIA Forms of Agreement #C-17-184-06-27 with NASSARI-WARREN GROUP ARCHITECTS, INC., in connection to the: "Design and Construction of Memorial Park Phase I" (located at 107 Highway and Sunflower Road, Edinburg, Texas) for Hidalgo County Precinct 4. B. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; C. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services for the purposes of "ON CALL" [Construction Material Testing/GEO Technical Services] for projects located within Hidalgo County Precinct No. 4; ENGINEERING FIRMS: Firms Raba-Kistner, Inc. Professional Service Industries, Inc. (PSI) Yzaguirre Engineering Group, Inc. Total Score 97 95 90 Ranking D. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm __________________________ for the purposes of "ON CALL" [Construction Material Testing/GEO Technical Services] for projects located within Hidalgo County Precinct No. 4. E. Acceptance and approval of Change Order No. 4 to extend the term an additional thirty (30) days in connection to agreement # C-16-145A-07-19 with RG Enterprises, LLC. dba, G&G Construction as [reviewed/recommended by project architect Mata-Garcia Architects, LLP] for ongoing project: ["Landscape/Structural and Irrigation Construction for the San Carlos CRC"] in Precinct 4 and subject to HB1295 when and if applicable. F. Acceptance and approval of Work Authorization No. 5 (with an estimated cost of $ 49,974.50) as submitted by project engineer, B2Z Engineering, LLC for: “Construction Phase Services for Memorial Park" located within Hidalgo County Precinct No. 4, in connection to "on call" agreement #C-16-329-09-06 for:[R/B, C.I.P. and Other Projects in General]. 2. 60286 Recommendation by project engineer, South Texas Infrastructure Group, to award the base bid to the responsible vendor, RGV Asphalt, LLC, submitting the lowest and best bid [meeting all specifications] in the amount of $171,738.50 for the project titled: "Road Improvement to Sunflower Road" RFB-2017-128-05-24-HGO and subject to compliance with HB1295 and SAM .gov when/if applicable. F. Justices of the Peace 1. 60315 The Honorable Luis J. Garza, JP Pct 3 Place 1, is formally requesting to remove fixed assets from their inventory list with detailed description of said fixed assets attached as "Exhibit A" inventory. G. Health & Human Services Dept. 1. 60342 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, etc.) as attached hereto for Hidalgo County Health & Human Services - "Primary Care Provider Network" - RFQ No. 2017-188-07-19-HGO, including the re-advertisement of project when/if applicable. 2. 60343 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice etc.) as attached hereto for Hidalgo County Health & Human Services - "Laboratory & X-ray Services Provider Network" RFQ No. 2017-189-07-19-HGO, including the re-advertisement of project when/if applicable. 3. 60016 A. Requesting exemption from competitive bidding requirements under Local Government Code (262.024 (Section A)(2)) " An item necessary to preserve or protect the public health or safety of the residents of the county"; B. Requesting authority to enter into a Regional Insertion Order Agreement with approval to execute same with National CineMedia, LLC for the Hidalgo County Health & Human Services Department for: On Screen Regional segment advertisement "Theater Advertisement" from 6/30/2017 - 9/21/2017 through requisition# 343140 in the total amount of $15,994.00 for the purpose of providing Public Health Awareness Outreach Services as necessary to protect the health and safety of the residents of Hidalgo County.. H. Elections Department 1. 60221 Requesting authorization for removal from inventory due to trade in of elections equipment (see exhibit A) Transfer Forms, previously declared surplus on 2/6/2017, AI-58401. 2. 60301 CLARIFICATION ON AI-32562 REG. ON 06/26/12 for the Vendor's name change from SOE Software to SOE Software dba SCYTL to continue "Sole Source Declaration" for SOE SOFTWARE/dba Scytl with authority to purchase and continue with the agreement for the following software with licenses, support and maintenance services detailed herein: CLARITY ENR PRICING SERVICE PRICE for the following years: Service Fee Invoicing Date Clarity ENR Implementation New ENR Platform and Annual Maintenance Fee * 7/01/17-06/30/18 $19,200 July 1st , 2017 Clarity ENR Annual Maintenance 07/1/18-06/30/19 $15,200 June 1st, 2018 Clarity ENR Annual Maintenance 7/01/19-06/30/20 $15,200 June 1st, 2019 I. Colonia Access Program Pct. 3 1. 60407 Acceptance and approval of the following for C-CAP-17-124-05-16-El Paraiso Subdivision between Hidalgo County and Castle Enterprises, LLC, as submitted through project engineer Javier Hinojosa Engineering: A. Final construction contract (CC previously approved to award on 05-16-17) in the amount of $205,914.93; B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee (Norma Ceballos) to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". J. Sheriff's Office 1. 60185 Sheriff's Office: Requesting authority & approval to purchase (10) exelis night enforcer nepvs 14 dual tube goggle kit gen-3 to be used by Stone Garden deputies from GALL'S, Inc/ LLC [LONE STAR UNIFORM, LLC] awarded vendor through BuyBoard cooperative purchase program's contract #507-16 [Expires 5-31-19] in the amount of $89,000.00 [a one-time transaction through Purchase Order only-no contract document necessary or required]. K. Co. Wide 1. 60319 Pursuant to Texas Local Government Code Sec. 262.027(b): the drawing of lots, for HC's Request for Sealed Quotes-RFSQ 2017-147-06-06-FAZ for the "Purchase of Sand and Bedding Materials" specifically the following listed project item titled: Tunnel Rock [1-1/2" - 2-1/2"] as same price quoted by two (2) vendors: Terra Firma Materials and Upper Valley Materials for the purpose of completing tabulation for subsequent quote award and approval of contract on the next HCCC meeting of 07-05-17. 2. 60290 Recommendation to reject the sole partial bid received [5 out of 70 items listed] for project titled -"Welding Supplies and Other Miscellaneous Items" through project no. RFB:2017-065-06-07-TDL with notification that the historical yearly purchases for said supplies do not come close to $50K bid limit. 3. 60288 Presentation of the sole responsible vendor, Contech Engineered Solutions, LLC submitting the lowest and best bid [meeting all specifications and/or requirements as detailed in the supporting documentation contained herein] for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County - "Pipes & Related Miscellaneous Items - Round 2" through project No.: 2017-141-05-31-FAZ.
Open Forum
County Judge's Office: 60477 Discussion and approval to designate Pharr Original Townsite as a Colonia and authorize County Judge Ramon Garcia to submit letter on the designation.
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 60403 Cause No. C-5028-15-G; John Ray Rodriguez, et al vs. County of Hidalgo, Texas, et al D. 60466 C-5144-15-A; Joel Casares and Debbie Casares v. County of Hidalgo E. 60360 Claim of Elida Sanchez F. 60369 Claim of Lynda Faye Quiros-Dickerson G. 60396 Claim of Gabriel Espinoza H. 60383 Claim of Nora Gonzalez I. 60421 Claim of Maribel Reyna 24. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
25. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 60404 Cause No. C-5028-15-G; John Ray Rodriguez, et al vs. County of Hidalgo, Texas, et al D. 60467 C-5144-15-A; Joel Casares and Debbie Casares v. County of Hidalgo E. 60361 Claim of Elida Sanchez F. 60370 Claim of Lynda Faye Quiros-Dickerson G. 60397 Claim of Gabriel Espinoza H. 60384 Claim of Nora Gonzalez I. 60422 Claim of Maribel Reyna 28. Adjourn