1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. AI 60241 A.) Discussion on Hidalgo County Drainage District No.1 projects, maintenance and operations: 1.) Pct. 1 Spanish Palms Rural Drainage Development Program 2.) Pct. 1 Tijerina Rural Drainage Development Program 3.) Pct. 1 Delta West Rural Drainage Development Program 4.) RGV Hurricane Ready Expo 5.) HCDD No.1 Student Engineering Assistants 6. AI 60275 Presentation by Hidalgo County Drainage District's Financial Advisor, Estrada and Hinojosa, and request approval and authorization of financing, sale and delivery of Hidalgo County Drainage District No. 1 Unlimited Tax Refunding Bonds? Series 2017. 7. AI 60281 Discussion, consideration and action on Hidalgo County Drainage District's Enrollment Procedures and Forms for new employee hires of the District. 8. AI 60174 A. Requesting approval of closing documents for Parcel 5 as it relates to Precinct No. 2 Fee Simple Project and authority of the Chairman of the Board to execute documents. B. Pursuant to the Boards approval of Agenda Item No. 60174 (A), requesting approval to issue manual payment in the amount of $2,143.63 to Sierra Title of Hidalgo County, Inc. Order File No. 0003162576 Parcel 5. 9. AI 60269 A.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services. B.) Presentation of scoring grid of the firms graded through the District's "Pool" of prequalified Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with Hidalgo County Drainage District No.1 Phase I Drainage Study. FIRM NAME: SCORE: RANK: B2Z ENGINEERING 97 HALFF ASSOCIATES, INC 95 S&B INFRASTRUCTURE, LTD 92 C.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm, ___________________________, for the provision of Hidalgo County Drainage District No.1 Phase I Drainage Study. 10. AI 60214 A.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services. B.) Presentation of scoring grid of the firms graded through the District's "Pool" of prequalified Professional Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with "OnCall Professional Construction Materials Testing Services Precinct No. 1 Projects". FIRM NAME: SCORE (Points Average): RANK: Terracon Consultants, Inc. 91.6 Professional Engineering Services (PSI) 92.6 Millennium Engineers Group, Inc. 96.6 C.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No. 1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm, ____________________________, for the provision of "OnCall Professional Construction Materials Testing Services Precinct No. 1 Projects". 11. AI 60216 Request approval of Notice to Suspend Work to Castle Enterprises, LLC, related to Construction Contract No. CHCDD1170070418 PCT 2 MinnesotaCesar Chavez Area Drainage Improvements Project. Effective: 06/07/17. 12. AI 60243 A. Request approval to create one temporary Student Engineering Assistant position for the District's Engineering Department. Requirements for this slot is that they be UTRGV Junior or Senior level Civil Engineering students and will work for a period from June 13, through August 31, 2017 not to exceed 40 hours per week at the rate of $15 per hour. B. Request approval to exempt this temporary position and allow the General Manager and Dr. Jungseok Ho, Assistant Professor & Associate Chair, Department of Civil Engineering, UTRGV to select the candidate. C. Request Budget Amendment from the General Fund to fund the above mentioned position in the amount of $9,700 for salaries and fringes. 13. AI 60263 Approval to exercise District's option to terminate agreement under Article 3.4 (5) as stated in the current Agreement for Professional Engineering Services with R. Gutierrez Engineering Corporation for: "Alamo Expressway Drain/South Floodwater Channel", to include related Work Authorizations and Supplemental Agreements, with authorization to issue written notice of termination to R. Gutierrez Engineering Corporation, and for HCDD1 Engineer, Noe Saldivar, P.E., to assume the role as Project Manager for project closing procedures. 14. AI 60215 2013 Bonds Budget 320 Alamo Expressway Drain A. Request approval of Change Order No. 2 in the amount of $748,715.78 to decrease and zero out construction contract HCDD1140080708 Pct.2 Alamo Expressway Drain as per Agenda Item No. 58751 approved by Board on March 07, 2017. B.Upon approval of Item A, request approval to issue payment for Payment Application No. 8 Retainage Release to Texas Cordia Construction, LLC in the amount of $8,086.06 pertaining to Construction Contract No. HCDD1140080708Pct. 2 Alamo Expressway Drain. Project Engineer: R. Gutierrez Engineering/ DOS Logistics Purchase Order: 625452 15. AI 60262 2013 Bonds Budget 300J09 Drain Improvements Request approval to issue payment for Application for Payment No. 6 in the amount of $73,093.86 to Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1160060426 J09 Drain Improvements Ph.2 from Rio Grande Care Road to North Main Drain. Project Engineer: Jose A. Sanchez, P.E., Tedsi Infrastructure Group. Purchase Order: 629475 16. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 17. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 18. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 19. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 20. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. AI60289 Approval of check register and payment of claims and bills ( Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. AI60295 Presentation of Fund Information Report B. AI60219 Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports. C. AI60130 Discussion, consideration and approval to process the City of Edinburg 20162017 TIRZ payment in the amount of $141,640.12 pursuant to the interlocal agreement between the City of Edinburg, Hidalgo County, and Tax Increment Reinvestment Zone No. 3. D. AI60075 Discussion, consideration and approval to process the City of Mission 20162017 TIRZ payment, in the amount of $2,568,815.15 pursuant to the interlocal agreement between the City of Mission, Hidalgo County, and the Reinvestment Zone No. 1, City of Mission. 3. 2017 Intradepartmental transfers: A. AI60279 2017 CO2014PCT4 SUNFLOWER PARK B. AI60246 2017 Pct 2 Rd Maint (1200) C. AI60248 2017 CO2016Pct 2 C. Chvz(Bus 83Nolana Lp) Prj (1350) D. AI60237 2017 Civil Service (1100) E. AI60236 2017 Emergency Management (1100) F. AI60210 2017 IT Department (1100) G. AI60230 2017 – Elections Dept/ 2016 Chapter 19 (1283) H. AI60222 2017 Elections Dept/ 2015 Chapter 19 (1283) I. AI60218 2017 Elections Dept (1100) J. AI60200 2017 JP 1 Pl 2 (1100) K. AI60233 2017 Pct. 4 (1100) L. AI60182 2017 Pct. 1 Rd. Maint. (1200) M. AI60180 Pct 1 2017 Sanitation (1100) N. AI60213 2017 Pct. 2 Parks (1100) O. AI60082 2017 Pct 3 Adm (1200) P. AI60127 2017 Pct. 4 Rd Maint (1200) Q. AI60183 2017Pct. 4 Rd. Maint (1200) R. AI60245 2017 IMM Div Local (1293) S. AI60238 2017 Health & Human Services Dept. TB Control (1293) T. AI60136 2017 Health & Human Services Dept. / PHHS (1293) U. AI60157 2017 Health & Human Services Dept. / H.D. Adm (1293) V. AI60158 2017 Health & Human Services Dept. / Medicaid Admin (1293) W. AI60091 2017 398th DC (1100) X. AI60132 2017 Adult Detention Center (1100) Y. AI60093 2017 District Attorney's Office (1100) Z. AI60116 2017 DA Civil Litigation (1100) AA. AI60143 2017 Law Library (1247) BB. AI60129 2017 County Judge (1100) CC. AI60088 2017 Planning Dept. (1100) DD. AI60154 2017 Purchasing (1100) EE. AI60141 2017 Sheriff's Federal Sharing U. S. Treasury (1228) FF. AI60067 2017 Constable Pct. 1 (1100) GG. AI60080 2017 Constable Precinct 4 (1100) 4. 2017 Interdepartmental transfers: A. AI60259 Pct 2 Whalen Rd Project (1200): Approval of 2017 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Whalen Rd (Jackson Rd to 10 St.) Project in the amount of $149,467.95 to fund project expenditures. B. AI60247 Pct 2 Adm (1200): Approval of 2017 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Adm in the amount of $7,987.00 to fund software purchase and disposal services. C. AI60252 CO2014Pct 2 (1345): Approval of 2017 interdepartmental transfer from CO2014Pct 2 Lopezville Park Project to CO2014Pct 2 in the amount of $8,707.00 to fund purchase of equipment. D. AI60239 Visiting Judges (1100): Requesting approval of 2017 interdepartmental transfer from Co Wide Adm Contingency to Visiting Judges in the amount of $90,000.00 E. AI60155 Pct 1 Admin. (1200) Approval of 2017 interdepartmental transfer from R&B (005) to Administration (004) in the amount of $2024.01 F. AI60115 District Attorney's Office (1100): Approval of 2017 interdepartmental transfer from program 013 (DA CIVIL LITIGATION) to program 002 (CRIM DA) in the amount of $5,069.65. G. AI60081 CCL #8 (1100): Approval of 2017 interdepartmental transfer from Co. Wide Adm.Contingency to County Court at Law #8 in the amount of $1,950.00 to fund purchase of new computer equipment (PO #752853). H. AI60131 Pct. 4 (1100): Approval of 2017 interdepartmental transfer from Pct. 4 Parks to Pct. 4 Milo Ponce Park in the amount of $89,360.00. I. AI60121 Pct 4 (1200): Approval of interdepartmental transfer from Pct. 4 Admin. to Pct. 4 Rd Maint. in the amount of $4,246.68. J. AI60229 Pct.4 (1100) Approval of 2017 interdepartmental transfer from Pct.4 Sanitation (program 001) to Pct.4 Doolittle Recovery (program 162) in the amount of $6,730.00 K. AI60244 Pct. 4 (1100): Approval of 2017 interdepartmental transfer from Pct. 4 Parks to Pct. 4 CRC Sunflower in the amount of $548.00. 5. Planning Department: A. AI60176 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Monthly Fee Reports: A. AI60051 District Attorney's Office Check Fraud Fees Monthly Report April 2017 7. Executive Office: A. AI60066 Approval of Right of Way Permits: 1). North Alamo Water Supply Corporation: a). Juan O. Jara? San Juan? Proposing to bore a 2" PVC casing for a 3/4" waterline, from the centerline of FM 1426 go West 500 feet. Will bore Sioux Road from North to South 4" deep. b). Alberta Waterline Adjustment? Edinburg? Proposing for a 4" waterline, from the centerline of Ramos Ave go West 2640 feet. Will extend a 4" waterline on south side Alberta Road from Ramos Ave to Frontage 281 on the 3' ROW. c). Loma Verde #4 Subdivision? North East of Edinburg? Proposing for a 8" waterline, from the centerline of FM 2812 fo North 300 feet. Will install an 8" waterline on the west side of Sunflower Rd. on the 5' ROW. 8. Tax Refunds: A. AI59944 Account Number Payer Amount J2007.00.000.0004.00 International Bank of Commerce $3,578.45 M0570.00.000.0001.00 Berkadia Commercial Mortgage $4,182.18 M0570.00.000.0001.00 Accumatch $6,774.53 M0570.00.000.0001.00 Accumatch $41,332.61 M0570.00.000.0002.00 Accumatch $3,432.91 M0570.00.000.0002.00 Accumatch $12,801.66 M0570.00.000.0003.00 Accumatch $3,333.50 M0570.00.000.0003.00 Accumatch $13,742.95 M0570.00.000.0004.00 Accumatch $3,372.91 M1450.00.000.0002.00 International Bank of Commerce $3,107.75 M1950.00.004.0001.00 International Bank of Commerce $22,562.59 W2300.00.050.0003.00 International Bank of Commerce $3,564.12 B. AI59942 Account Number Payer Amount L3149.00.002.0029.00 Shell Gulf of Mexico Inc. $2,702.30 S2950.00.000.0401.25 Marcial Zamora $3,743.75 9. Membership Dues: A. AI60105 Urban County: Request approval to renew 20172018 membership dues in the amount of $2,000.00 to the National Community Development Association for Hidalgo County Urban County Program. (Membership dues covering the period July 1, 2017 through June 30, 2018). B. AI60106 Urban County: Requesting approval to renew 20172018 membership dues in the amount of $50.00 to the National Community Development Association, Region VI for Hidalgo County Urban County Program. (Membership dues covering the period July 1, 2017 through June 30, 2018) C. AI60117 Constable Pct. 3: Requesting approval to pay membership dues to the Justices of the Peace and Constables Association in the total of $665.00, (Requisition #343852), with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. D. AI60137 Fire Marshal: Requesting approval membership renewal for the National Fire Protection Association in the amount of $175 for one year for Fire Marshal, Chief Deputy Fire Marshal, and Deputy Fire Marshals, Requisition # 339500 with authority for County Treasurer to issue payment after review and auditing procedures are completed E. AI60083 District Attorney (1100): Requesting approval to pay 2017 membership dues for the Texas District & County Attorneys Association (TDCAA) for the following District Attorney's Office employees: Marian Sue Swanberg & Robert Patrick Moore, in the total amount of $120.00 (Requisition #343684), with authority for County Treasurer to issue check after review, audit and procedures are completed by County Auditor. 10. Budget & Management: A. AI60087 Report and approval of emergency transfers for the period of May 1, 2017 through May 31, 2017. B. AI59965 SelfInsured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of May 1631, 2017 in the amount of $50,603.52 and requesting approval of wire transfer. C. AI59967 1. Approval of reimbursement in the amount of $9,530.56 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 05/20/17 to 06/02/17. 05/2026/ 17 $6,082.16 05/2731/ 17 $1,741.09 06/0102/ 17 $1,707.31 TOTAL $9,530.56 2. Approval of wire transfer to cover claims paid. D. AI59964 1. Approval of reimbursement in the amount of $1,029,418.16 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 05/18/17 to 05/31/17. 05/1824/ 17 $ 504,531.25 05/2531/ 17 $ 524,886.91 TOTAL $1,029,418.16 2. Approval of wire transfer to cover claims paid. E. Interfund transfers: 1. AI60111 Pct. 4 Sanitation (1100) Approval of 2017 interfund transfer from Pct. 4 Rd. Maint (1200) to Pct. 4 Sanitation (1100) in the amount of $24,107.70 to fund general supplies expenditures. 2. AI60250 Various Pct 2 TxDOT Projects (1315): Approval of 2017 interfund transfer from Pct 2 Rd Maint (1200) to Various Pct 2 TxDOT (1315) Projects in the amount of $67,030.80 to fund project expenditures. 3. AI60242 TxDOT Pct 2 Regional Park Prj (1315): Approval of 2017 interfund transfer from CO2016Pct 2 Regional Park Prj (Fund 1350) to TxDOT Pct 2 Regional Park Prj in the amount of $260,673.64 to fund project expenditures. 11. Purchasing Dept Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRANET WEBSITE AND WILL BE FORWARDED VIA EMAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. AI60194 Requesting authority to advertise and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for Prepaid (Post Tax) Voluntary Legal Services including readvertising if/when applicable or required. C. AI60240 Pct. 4 Project InvoicesRequesting acceptance and approval of the following invoices in connection with various Pct. #4 projects for processing and payment as submitted by project engineer: 1. South Texas Infrastructure Group, LLC Sunflower Road Project $ 10,870.95 Invoice S17036 PO# 753585 2. L&G Engineering San Carlos CRC Landscaping Irrigation & Retaining Wall (WA#1) $ 266.04 Invoice No. 175000004 PO# 751864 3. L&G Engineering Sanitation Collection Facility $ 2,350.38 Invoice No. 175000003 PO# 762125 D. AI60231 Requesting authority to clarify CC approval of (02/11/2014 A142879) to accept and approval software maintenance support with Prime Source Technologies, LLC. an awarded vendor through our membership/participation with GSA # GS35F0480T for the Health & Human Services Department through the services (as outlined in attached document) with no document to sign and through current Purchase Order 752212 and thereafter will continue for the term to coincide with their GSA contract of 06/14/2022 which was due to expire 06/14/2017 E. AI60009 Requesting authority to advertise and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for Custodial Services for Any Hidalgo County Owned Buildings Commencing with New Administration Building in Edinburg, TX including readvertising the project when/if necessary or required. F. AI60211 Pct. 1: Requesting acceptance and approval of Application for Payment No. 1 in the amount of $195,132.63 as submitted by 2GS,LLC. for the provision of FEMA Road Improvements Site #1 Mile 1 1/2 West under Contract# C164000307. G. AI60220 Pursuant to HCCC [Regular AI#57333/111516] and the current agreement between Hidalgo County [SO] and MAO Westwood Pharmacy, Inc., dba, Westwood Pharmacy [Contract #E160390105] approval to "Amend" Exhibit "B","B1"," B2" to reflect the additional listing of legend and nonlegend pharmaceuticals prescribed by physicians and titled Exhibit "B3". H. AI60165 Approval of payment of Invoice #11326317 in the amount of $8,227.47 as submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C150970317( WA#4), for Pct 2 Nolana Loop project. I. AI60167 Approve payment of Invoice #11326311 in the amount of $2,342.28 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C161710412 (WA#1), for Pct 2 Dicker Road project. J. AI60168 Approve payment of Invoice #11326321 in the amount of $21,368.62 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C153000901( WA#1), for Pct 2 Cesar Chavez Road Project. K. AI60169 Approve payment of Invoice #11326327 in the amount of $4,494.00 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C161310307 (WA#1), for Pct 2 CRC Youth Facility Project. L. AI60171 Approve payment of Invoice #11326320 in the amount of $26,052.93 as submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C153360929( WA#1), for Pct 2 Eldora Road project. M. AI60178 Approval of payment Invoice #20013 in the amount of $399.49 submitted by project engineer, B2Z Engineering LLC, for engineering services provided under Contract C163260823 (WA#1), for Pct 2 Palmer Pavilion Renovation Project. N. AI60179 Approve payment of Invoice #20016 in the amount of $873.67 submitted by project engineer, B2Z Engineering LLC, for engineering services provided under Contract C163260823 (WA#4), for County Wide Shop Project. O. AI60202 Approve payment of Invoice #20014 in the amount of $1,456.48 submitted by project engineer, B2Z Engineering LLC, for engineering services provided under Contract C163260823 (WA#2), for Pct 2 Community Resource Center (CRC) Youth Facility Project. P. AI60204 Approve payment of Invoice #20015 in the amount of $62,690.20 submitted by B2Z Engineering LLC, for GIS mapping services under Contract C163260823 (WA#3), for Pct 2. Q. AI60163 Approval of payment Invoice #11326328 in the amount of $98,794.45, as submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C170880405 through (WA#1), for Pct 2 Nolana Loop Segment 1 project. R. AI60054 1. Acceptance and approval of Work Authorization No. 3 (with an estimated cost of 5,183.95) as submitted by project engineer, L&G Consulting Engineering for the purposes of (CMT Services for Sunflower Road Project) located in Precinct 4, in connection to "on call" agreement# C163051004. 2. Acceptance and approval of Work Authorization No. 4 (with an estimated cost of 17,237.18) as submitted by project engineer, L&G Consulting Engineers for the purposes of (GEO Tech Services for Brushline Road Project) located in Precinct 4, in connection to "on call" agreement# C163051004. S. AI60064 Approval of Payment Application No. 3 in the amount of $159,740.13, as submitted by RDH Site and Concrete, LLC for the provision of Paving Improvements Goolie Road through Contract #C162770809 & PO #749735. T. AI60068 Requesting authority to advertise and approval of procurement packet( i.e. draft specifications/requirements, legal notice, draft service contract, etc) as attached hereto for: Hidalgo County Precinct No.1" Disposal of Municipal Solid Waste"RFB No. 2017158SMA, including the readvertisement of project if and when applicable/required. U. AI60070 Requesting authorization to remove Asset #62860 from Hidalgo County Precinct 4's Inventory List with supporting documentation attached hereto. V. AI60074 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft contract document etc.) for project titled: Hidalgo County" Purchase of Concrete Mix & Delivery Services" RFB No.:2017156SMA including the readvertisement of project if and when applicable/required. W. AI59971 Requesting authority to advertise and approval of procurement packet (i.e. specifications/ requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County Precinct 3" Lease of Land W. of FM 886 Vicinity of CuevitasLos Ebanos or Sullivan City (Approx. 5 Acres)"RFB No.: 20171550000SGS, including the readvertisement of project if/when applicable or required. X. AI60100 Executive Office New Courthouse Project: Acceptance and approval of the following invoice in connection with drainage improvements @ SH 107 & Bus 281 with authority for County Treasurer to issue payment after review and processing procedures are completed by County Auditor: Vendor Invoice Date Invoice# Amount PO# L&G Consulting Engineers, Inc. 5/31/17 11326318 $76,142.84 750481 Y. AI60101 Executive Office Traffic Engineering: Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice Date Invoice # Amount PO # L&G Engineering, Inc. 5/31/17 11326300 $7,681.76 733569 Z. AI60096 1. Pursuant to Article 14 of the "professional engineering services" agreement with Halff & Associates, Inc., is requesting approval to engage the services of [SubContractors] Chanin Engineering (Structural Engineering) & Celso Gonzalez (Project Registration & Plan Review) for Work Authorization 3 (J.R.Milo Ponce Park) in connection to Contract # C161880510 (as previously approved by CC on 03/21/17AI58983) with adherence to insurance provisions required by said article and, subject to compliance with [HB1295 Form], [when and/or if applicable]. 2. Pursuant to Article 14 of the "professional engineering services" agreement with Halff & Associates, Inc., is requesting approval to engage the services of [SubContractor] Megamorphosis Architecture (Facility Improvements) under SA1WA3 for: (J.R.Milo Ponce Park) in connection to Contract # C161880510 (as previously approved by CC on 05/02/17AI59629) with adherence to insurance provisions required by said article and, subject to compliance with [HB1295 Form], [when and/or if applicable]. AA. AI60098 Requesting authority to advertise and approval of procurement packet [i.e. specifications/requirements, legal notice, draft contract document etc.] for project titled: Hidalgo CountyLaboratory ServicesRFB No.:2017153SMA including the readvertisement of project if/when applicable/required. BB. AI60110 Ratification of Change Order No. 5 reflecting an increase of an additional 15 calendar days due to rain/wet days and concrete plant not being open/having a booked schedule with project contractor G&G Contractors, LLC.(C162260620), as submitted though project engineer LeFevre Engineering & Management Consulting, LLC with supporting justification and documentation from project engineer attached herein and subject to compliance with form 1295 when/if applicable. CC. AI60134 Acceptance and approval of the following invoices in connection with Pct.#4 projects for invoice processing and payments as submitted by: 1. L&G Consulting Engineers Inc: FM 2220 Project $ 2,700.00 Invoice 11326301 / P.O. 736559? 2. L&G Consulting Engineers Inc: FM 1925 & N. Alamo Rd Project $ 7,400.90 Invoice 11326310 / P.O. 684964? 3. L&G Consulting Engineers Inc: FM 1925 WA#1 Project $ 9,450.00 Invoice 11326316 / P.O. 739761. DD. AI60138 Approval of Supplemental Agreement #4 WA 1 for "Additional Services" with an "increase" of ($ 6,730.00) revising the estimated total cost to ($ 74,320.00) as submitted by project engineer, Halff Associates, Inc., under (on call) Professional Services Agreement# C161880510 for “Building Repairs, Renovations, Alteration, Additions and/or Other Related Services to County Owned Buildings” (on an as needed basis) for Precinct 4, [Project: "Sanitation Collection Facility and "M" Road Building"]. EE. AI60142 Acceptance and approval of the following invoices (for processing and payment) as submitted by contracted/project engineer, L&G Consulting Engineers Inc.: 1. Invoice No. 11326308 La Homa ROW WA # 1 $ 4,320.00 2. Invoice No. 11326309 South Detention Basin Project $ 10,500.06 3. Invoice No. 11326302 Mile 3 Phase III WA #3 $ 12,500.00 4. Invoice No. 11326305 Veterans Blvd. Project WA #1 $ 9,527.76 5. Invoice No. 11326315 Liberty Road Project WA #3 $ 77,852.75 6. Invoice No. 11326319 FM 494 Shary Rd. WA #2 $ 32,400.00 FF. AI60153 Approval of Payment Application No. 6 in the amount of $462,181.10 submitted by L&G Construction, awarded contractor for Precinct 3 "South Detention Basin" project as certified for payment by project Engineer, L&G Engineer, C161610809. GG. AI60166 Requesting authority to advertise and approval of procurement packets (i.e., specifications, legal notice etc.) as attached hereto for Road & Drainage Construction for Palm Subdivision Unit #2 with authority to readvertise if and when applicable. HH. AI60060 WIC PROGRAM: Requesting to enter into two (2) 36 month capital lease agreements under awarded vendor CORE BUSINESS SOLUTIONS, INC. through BUYBOARD contract #4536/ 13/2017 14, for a monthly grand total of $731.54 between both leases. (2) WIC Copier Leases REQ # Lease Model Monthly Amount 342508 36 month MX4070N $ 208.16 equipment $ 134.00 service $ 342.16 monthly total 342692 36 month MXM654N $ 249.38 equipment $ 140.00 service $ 389.38 monthly total II. AI59983 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirements etc.) as attached hereto for: Hidalgo County “"Purchase of Tires, Installation & Other Services" RFB:20171540613 including the readvertisement of project in the event No Bids, or, responses are rejected and project is still required. JJ. AI60063 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirements etc.) as attached hereto for: Hidalgo County “Service Repair & Maintenance of County Generators RFB: 20171500705TDL” including the readvertisement of project in the event No Bids, or, Responses are rejected and project is still required. KK. AI59966 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirements etc.) as attached hereto for: Hidalgo County “LUBRICANTS (GREASEOILHYDRAULIC FLUIDSANTIFREEZE) PRODUCTS" RFB:20171520705 including the readvertisement of project in the event No Bids, or, Responses are rejected and project is still required.
AI60055 1. Requesting authority to enter into (1) new 36month (capital) lease with Canon Financial Services, Inc., for Copier Model IRC3325i through our membership/participation with Department of Information (DIR) contract DIRTSO3101 through requisition #343161 in the amount of $107.82 per monthequipment, maintenance service agreement 3000 B/W copies per month @ $30.90/month with overages billed @ $0.0103 per copy, 800 color copies per month @ $63.68/month with overages billed @ $0.0796 per copy for a total monthly cost of $202.40? effective upon approval and delivery & installation. "Subject to HB1295 Compliance." 2. Requesting authority to enter into (1) new 36month (capital) lease with Canon Financial Services, Inc for Copier Model IR5535i through our membership/participation with Department of Information (DIR) contract DIRTSO3101 through requisition #343341 in the amount of 158.63 per monthequipment, maintenance service agreement 5,000 B/W copies per month @ $40.00/month with overages billed @ $0.008 per copy, 500 color copies per month @ $31.80/month with overages billed @ $0.0636 per copy for a total monthly cost of $230.43? effective upon approval and delivery & installation. "Subject to HB1295 Compliance
County Judge's Office: A. AI60144 Report on 2017 Dare to Prepare Fairs, which will be held the week of June 19, 2017 at Community Resource Centers to assist constituents with information on preparing for emergencies.
Emergency Management: A. AI60097 Requesting authority to purchase promotional items such as, but not limited to: pens, pencils, backpacks, etc. for use by the Office of Emergency Management during Community Outreach Fairs, Expos, etc. relating to the department's initiative of promoting emergency preparedness awareness.
AI60140 Appointment of member to the Hidalgo County Housing Authority Board.
District Attorney's Office: A. AI59930 Hidalgo County DA's Office Domestic Violence Specialty Prosecutor (DVSP) Grant (1281): Approval to submit a DVSP Grant #2931302 budget adjustment to the Office of the Governor (OOG).
County Clerk's Office Arturo-Guajardo, Jr.: A. AI60160 Approval to select names for the 2017 Grievance Committee, pursuant to Texas Local Government Code Section 152.015. B. AI60191 Discussion and action approving the Resolution to transfer the City of Alton duties as local registrar to the Clerk of the County of Hidalgo, Texas.
Constables: A. AI60113 Constable Pct. #1: Requesting approval to process the following invoice as claims with authority for County Treasurer to issue payment to Border Animal Hospital , P.C. after review, audit, and processing procedures are completed by County Auditor, for the amount of $442.18, under PO No 762493. B. AI60112 Constable Pct. #1: Authorization and approval to apply for the 2017 COPS Hiring Program (CHP) grant with the Office of Community Oriented Policing Services (COPS), U.S. Department of Justice. C. AI60114 Constable Precinct 4: Discussion, consideration, and approval to appoint Jessica Marroquin and Mari D. Solis as Reserve Deputy Constables by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.012.
Sheriff's Office: A. AI60273 Discussion, consideration, and approval to appoint Yesenia R. Hernandez, student at University of Texas at Rio Grande Valley as an intern under the Hidalgo County Sheriff's Office Law Enforcement Internship Program for the period of 06/2017 to 07/2017. B. AI60135 1. Authorization and approval to purchase (5) cell phone line additions through the County's membership/participation with Contract: DIRTSO3415 through Verizon Wireless. 2. Authorization and approval to activate the following cell phone plan: NATIONWIDE 400 SHARE EMAIL & DATA UNL + MHS N&W/M2M/MSG UNL for (5) cell phones at a monthly rate of $47.99 per device. Estimated monthly rate for (5) cell phone is $239.95. The equipment is included at no cost.
Executive Office: A. Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI60249 Discussion, consideration and action on Memorandum of Understanding (MOU) between County of Hidalgo and El Milagro Clinic C. AI60072 Requesting permission by Museum of South Texas History to use county parking lots near the museum for use by visitors to the museum for the following events for 2017: EVENT DATE TIME Summer Nights at the Museum Thursdays, June 22nd & July 6th 7pm to 9pm Fandango! 2017 Saturday, Oct. 7th 5:30 pm to 11pm Dia de los Muertos Saturday, Oct. 28th 4pm to 10pm Fiesta De Noche Buena Sunday, Dec. 10th 1pm to 5pm D. AI60274 Environmental Compliance: Discussion, consideration and approval of Revised Agreed Order with SEP Hidalgo County (Pct.1)? RN105335459? Docket No. 20161986MLME? Enforcement Case No. 53322 with authority for County Judge to sign Order due to language change in Section I Jurisdiction and Stipulations, pg. 1 as requested by TCEQ (1st Paragraph and item #4 which now includes SEP) E. AI60133 Public Defense: Requesting approval of payment of two (2) attorney vouchers totaling $1,117.50 from attorney Sidney Meadows in connection with legal representation of indigent defendants with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor F. AI60156 Approval to accept a settlement check from Texas Farm Bureau Casualty Insurance Company in the amount of $489.78 to settle auto accident claim with County vehicle. (Safety Division) G. AI60149 Approval to accept a Settlement Money Order from Gerardo Islas in the amount of $300.00 to settle auto accident claim with County vehicle. (Sheriff Office) H. AI60151 Approval to accept a settlement check from Lexington Insurance Company in the amount of $5,775.60 to settle storm damages to County property during the Weather Event of May 31, 2016. I. AI60152 Approval to accept a settlement check from City of San Juan in the amount of $685.00 to settle property claim with County tractor.(Precinct 2)
Human Resources: Requesting waiver of the Budget Amendment Policy Personnel Related Amendments (if applicable) for personnel items listed A. AI60266 Executive Office Veterans Services (1100): 1. Discussion, consideration, and approval of the following personnel actions, effective next full pay period of 06/26/2017: Action Dept. Slot# Position Title Proposed Budgeted Salary Create 370 0009 Assistant Veterans Services Officer $31,255.00 Create 370 0010 Assistant Veterans Services Officer $31,255.00 2. Approval of interdepartmental transfer. B. AI60173 Sheriff's Office (1100): Discussion, consideration, and approval of the following personnel actions, effective next full pay period 06/26/2017: Action Slot# Dept. / Program Current/Proposed Position Title Proposed Budgeted Allowance Clothing allowance (add) 0058 280001 Deputy Sheriff Step I $500.00 Clothing allowance (add) 0331 280001 Deputy Sheriff Step I $500.00 Clothing allowance (add) 0378 280001 Deputy Sheriff Step I $500.00 Clothing allowance (add) 0405 280001 Deputy Sheriff Step I $500.00 C. AI60139 CCL #2 (1100): 1. Discussion, consideration, and approval to extend a Temporary Full Time Clerk I position, Slot T006, not to exceed 12 weeks and/or 09/08/17. 2. Approval of intradepartmental transfer. D. AI60224 Elections Department (1100): Discussion, consideration, and approval to extend ten (10) temporary fulltime Elections Clerk positions, Slot No.'s T184 T193, not to exceed six (6) months, and/or 12/31/2017. E. AI60193 Constable Pct. 3 (1100): Discussion, consideration, and approval of back pay payment, as per Exhibit A, to Employee #142247, for successfully completing the probationary requirements according to the Law Enforcement Pay Plan on 06/08/2016.
Urban County: A. AI60209 1. Hold a Public Hearing to consider public comments for Hidalgo County Precinct No. 2’s proposed program amendment for fiscal year 29 (2016) to decrease Street Improvements line item funding and increase the Other Public Facility Improvements for the San Juan Youth Center Project. 2. Requesting approval of a program amendment for Hidalgo County Precinct No. 2 for fiscal year 29 (2016) to decrease Street Improvements line item funding and increase the Other Public Facility Improvements line item for the San Juan Youth Center Project. B. AI60122 Subject to HB 1295 Compliance, requesting consideration and action to award and enter into a construction contract with RG Enterprises, LLC dba G&G Contractors for the City of Granjeno "2016 Parks, Recreational Facility Improvements" project in the amount of $149,000.00 for UCP Fiscal Years 20 ,28 & 29 (2007, 2015 & 2016)? City of Granjeno Parks, Recreational Facility Improvement funds will be utilized. C. AI60123 The Urban County Program would like to request authorization to cancel an existing contract with LeFevre Engineering & Management in the amount of $7,500.00 for the Sidewalks Improvements to Main Street within the City of Peñitas. UCP recommendation is to cancel the contract and close out of Purchase Order No. 9995. D. AI60124 Requesting approval to reject bids submitted for the City of Donna Fire Station/Equipment project UCP FY 29 (2016). E. AI60162 The Urban County Program is requesting approval of a budget & program amendment for the City of Alton. The proposed amendment is for the Fiscal Years 27 & 29 (2014 & 2016) Work Plans. F. AI60172 The Urban County Program (UCP) is requesting approval of Amendment No. 1 to a Professional Engineering Service Contract with Javier Hinojosa Engineering P.E. The Amendment will increase the contract amount of $631,834.00 by $25,000.00 for a total amount of $656,834 and will include additional scope of services for Peñitas Drain Project. G. AI60120 Urban County Program on behalf of the City of Peñitas is requesting approval of Amendment No. 1 to the professional enginerring services contract with South Texas Infrastructure Group, LLC.Mission, Texas, for the 2015 Peñitas Street Improvement project. H. AI60084 "Subject to Compliance with HB 1295, when and if Applicable." The Urban County Program is requesting the award of bids and the approval of contracts with Quality Investment and R G Enterprises, LLC, dba G & G Contractors for the demolition and reconstruction of the following: 1. One (1) Unit in the City of Progreso, (1) unit in the City of Edcouch and (2) units in the City of Weslaco in the total contract amount of $249,108.00 to Quality Investments? and 2. One (1) Unit in the City of Donna (1) unit in the Countywide area, (1) unit in the City of Hidalgo and (2) units in the City of San Juan in the total contract amount of $299,500.00 to R G Enterprises, LLC, dba G & G Contractors.
Health & Human Services Department: B. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures C. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Elections Administration: A. Discussion, consideration and action but not limited to Election updates.
Head Start Program: A. AI60150 Discussion, consideration and action authorizing the submittal of supplemental application for budget year 1/1/17 to 12/31/17 in the amount of $259,717.00 for a 1% cost of living adjustment (COLA) retroactive to 1117
A. AI60209 1. Hold a Public Hearing to consider public comments for Hidalgo County Precinct No. 2’s proposed program amendment for fiscal year 29 (2016) to decrease Street Improvements line item funding and increase the Other Public Facility Improvements for the San Juan Youth Center Project. 2. Requesting approval of a program amendment for Hidalgo County Precinct No. 2 for fiscal year 29 (2016) to decrease Street Improvements line item funding and increase the Other Public Facility Improvements line item for the San Juan Youth Center Project.
Precinct #1 Comm. Fuentes: A. AI60190 Authorization and Approval to rename CR 1281 in Pct. 1 to Lico Rd. as recommended by LRGVDC 911 B. AI60189 Authorization and Approval of naming a segment of a street as Rios St. in Pct. 1, as approved and recommended by the LRGVDC 911
AI60102 Pursuant to Chapter 121 Local Public Health Reorganization Act? Sec. 121.006, requesting approval of the Schedules of Fees effective June 13, 2017.
Precinct #2 Comm. Cantu: A. AI60260 1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo and the City of McAllen, regarding a road extension and road improvements for the Pct 2 Whalen Road (Jackson Rd to 10th St) Project. 2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project for the Pct 2 Whalen Road (Jackson Rd to 10th St) Project.
Precinct #4 Comm. Palacios: A. AI60186 Authorization and approval to purchase new business line service through County's membership/participation with Contract: DIRTEXANNGCTSA005 with AT&T for the following: Qty Description User Service Plan 1 Business Line Service Pct. 4 21661 Hwy 186 Basic Local ServiceBusiness B. AI60079 Requesting approval to accept counter offer to purchase parcel 1 in the amount of $254,870.00 in connection with Precinct 4 North Alamo Rd. Project. C. AI60099 Requesting approval to process payment of claims to Mobile Mini totaling $ 4,246.68 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Budget & Management: A. AI60177 Discussion consideration and approval of resolution authorizing publication of the County's Notice of Intent to Issue with respect to the Hidalgo County, Texas Certificates of Obligation, Series 2017 B. AI60284 Justice Court Tech (1242): Approval of 2017 unappropriation of funds in the amount of $13,916.63. C. Budget Appropriations: 1. AI60278 Health Adm. El Milagro Clinic (1100): Approval of 2017 appropriation and interfund transfer from Health Department Adm. (1293) unassigned fund balance to Health Adm. El Milagro (1100039) in the amount $50,000.00 2. AI60062 Pct 4 Rd. Maint (1200): A. Approval of 2017 certification of revenues as certified by the County Auditor for revenues received from the Hidalgo County Drainage District No. 1 for reimbursements from the J09 Drain Project. B. Approval of 2017 appropriation of funds into Pct 4 Rd. Maint. in the amount of $178,354.10.
Purchasing Department Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRANET WEBSITE AND WILL BE FORWARDED VIA EMAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI60092 Presentation of sole responsible vendor Ergon Asphalt & Emulsion, Inc., submitting the lowest and best bid [and meeting all specifications and/or requirements] for the purpose of award of bid and approval of contract document for project titled: Hidalgo County" SS1 Emulsified Asphalt & Delivery Services" through RFB 2017055a0517SMA. 2. AI59979 Presenting/recommending the vendor submitting the lowest and best bid and approval of a Service Contract with GunCo Arms, LLC [meeting all specifications and/or requirements] for "Purchase of Firearms" for Hidalgo County Sheriff's Office Bid No. 20171180510HGO. B. County Judge's Office 1. AI60094 Requesting authority to purchase and enter into a (36) monthly subscription agreement for the (Online Services) with Thomson ReutersWest Publishing Corporation and authority to execute required agreement for the County Judge's Office through the following requisition # 343994 at $162.50 per month. C. Pct. 1 1. AI60203 A. Requesting acceptance and approval of Certificate of Construction Completion as submitted by Texas Cordia Construction, LLC. reflecting the date of 2/03/17 for Paving & Drainage Improvements to Mile 14 1/2 (Mile 4 to Mile 6). B. Requesting acceptance and approval of Application for Payment No. 6 (Retainage Release) in the amount of $31,478.30 as submitted by Texas Cordia Construction,LLC. for the provision of Paving & Drainage Improvements to Mile 14 1/2 (Mile 4 to Mile 6) under Contract# C162800906. 2. AI60170 Commissioner Pct. 1 office requesting for Commissioners Court to accept and approve the "Public Purpose" [pursuant to Texas Constitution, Art.3, Section 52] served for the request to purchase promotional items. Items needed to be purchased through current term are such as but not limited to table clothes, banners, pens, pencils, picture (display) frames as these items will be useful to inform, relate progress, educate and report important information to our constituents on aspects of numerous projects, programs and events. D. Pct. 2 1. AI59822 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service? b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services providers for the Las Milpas Park Youth Facility for Precinct No. 2? B2Z ENGINEERING HINOJOSA ENGINEERING, INC. L&G ENGINEERING EVALUATOR NO. 1 98 95 96 RANKING c. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of _______________________ for professional engineering services for the Las Milpas Park Youth Facility Project for Pct 2. 2. AI60056 Approval of Work Authorization No. 4 (with an estimated cost of $13,736.00) as submitted by Terracon Consultants, Inc., Contract No. C162080719 to provide construction material testing services for the Co Wide Mechanic Shop Facility Project. 3. AI60201 a. Acceptance and approval to execute the final form of a professional engineering services agreement (subject to legal counsel's review) with B2Z Engineering, LLC for "Whalen Road Extension Project," [as approved for negotiations on CC 05/16/17]? b. Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $149,467.95) as submitted by project engineer, B2Z Engineering, LLC, to provide Schematic Design, Environmental, Limited Public Involvement & Design Survey for "Whalen Road Extension Project," through Contract# C171820613? c. Pursuant to current contract with B2Z Engineering, LLC (Article 14), a request by engineer to permit the subcontracting of R.O.W. Surveying Services, LLC in connection with C171820613 for Pct 2 Whalen Road Extension Project. 4. AI60268 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service? b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services required for Precinct No. 2 "ON CALL" Projects (on an as needed basis): JAVIER HINOJOSA ENGINEERING QUINTANILLA, HEADLEY, AND ASSOCIATES, INC CRUZ HOGAN CONSULTANTS, INC. EVALUATOR 95 98 96 NO. 1 RANKING c. Authority for the Purchasing Department to negotiate a professional services agreement commencing with the No. 1 ranked firm of _______________________ for professional engineering services required for Precinct No. 2 "ON CALL" Projects (on an as needed basis). 5. AI60199 a. Acceptance and approval of Work Authorization No. 9 (with an estimated cost of $260,673.64) as submitted by project engineer, L&G Consulting Engineers, to provide environmental reevaluation, public involvement, and schematic design for the Pct 2 Regional Linear Park Project ~ Segment 2 through Contract # C150460303. b. Pursuant to contract with L&G Engineering (Article 14), a request for approval by engineer to permit the subcontracting of ROW Surveying Services, LLC.and B2Z Engineering, LLC, in connection with C150460303, Work Authorization No. 9 for the Pct 2 Regional Linear Park Project. 6. AI60198 a. Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $1,758,973.46) as submitted by L&G Engineering, Contract No. C153360929 to provide PS&E, ROW Mapping, and Surveying Services needed for Pct 2Eldora Road Project (from Jackson to I Road)? b. Pursuant to contract with L&G Engineering (Article 14), a request for approval by engineer, CC approval to permit the subcontracting of ROW Surveying Services, LLC., Ergonomic Transportation Solutions, Inc., and B2Z Engineering, LLC, in connection with C153360929, Work Authorization No. 2 for the Pct 2 Eldora Road Project. 7. AI60196 Acceptance and approval of Work Authorization No. 5 (with an estimated cost of $25,038.40) as submitted by project engineer, B2Z Engineering LLC, to provide off system bridge repair details that are identified in the 2016 off system bridge inspections report provided by TxDOT, through Contract #C163260823. E. Pct. 4 1. AI60251 Acceptance and approval of an AIA Form of Agreement with The Warren Group Architects, Inc. (TWG), in connection to the: "Design and Construction of the Memorial Park Phase I Project" for Precinct 4, (subject to legal's final review). 2. AI60197 Requesting acceptance and approval of the following request for payments submitted by JCON Construction LLC. ProjectLinn San Manuel Emergency Facility. P.O. 712761: a.) Payment Application No. 13<$ 100.70 credit> b.) Payment Application No. 14 (retainage) $ 66,194.51 3. AI60217 Acceptance and approval of "Certificate of Substantial Completion" submitted and certified by project architect, Mata Garcia Architects, LLP, reflecting the date of November 30, 2016 by Couric Enterprises, LLC d/b/a Foremost Construction awarded contractor for the Hidalgo County Precinct No. 4 "Construction of a Community Resource Center (CRC) in San Carlos" under (AIA Construction Agreement # C13072A1119). F. Health & Human Services Dept. 1. AI60159 Discussion, consideration, and approval of Amendment No. 1 to the Interlocal Cooperation Contract between Hidalgo County and University of Texas Health Science Center at Houston to extend the term of agreement to end on October 31, 2017. G. Elections Department 1. AI60235 Approve an "Order" establishing the "Public Purpose" for the purchase of miscellaneous items [i.e. printed materials, supplies, promotional items and related articles] for the Hidalgo County Elections Dept. Outreach Campaign to promote, educate and inform the voters and residents of of the county at events and locations including, but not limited to, the following: A. Open House Several possible commencing on June 28, 2017? B. University of Texas Rio Grande Valley [UTRGV] Outreach? C. South Texas College Outreach? D. City Council Meetings? E. School Board Meetings? F. Future and Varied Community Events. H. Sheriff's Office 1. AI59859 Presentation of the sole responsible vendor submitting the lowest and best bid for the purpose of award and approval of contract [and meeting specifications and/or requirements] for Hidalgo County Sheriff’s Office Request for Bid No. 20170600510YSS titled: “Generator Maintenance, Service, & Repairs at Sheriff’s Office Facilities” subject to compliance with HB23 and/or HB1295 when and/or if applicable with contract effective dates: August 12, 2017 to August 11, 2019. I. County Clerk 1. AI60077 Requesting approval to accept sole bid and approval to award Contract to Master Fibers Inc. meeting all specified requirements for RFB No. 20170580524TDL "Purchase, Removal & Related Services for Shredded and Recyclable Materials".
Open Forum
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. AI60085 C224817B? Mary Alice Palacios v County of Hidalgo D. AI60225 C252517I? Jose Pablo Luna v. Hombero Reyna Casas and Hidalgo County, Texas E. AI60227 Cause No. C502815G? John Ray Rodriguez, et al vs. County of Hidalgo, Texas, et al F. AI60145 Claim of Frontier Communications Northwest, Inc. G. AI60147 Claim of David Rojano H. AI60208 Claim of Bryan Hathorn 24. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
B. AI60257 Requesting approval to accept counter offer to purchase a tract of land known as Parcel 1 (Part 1 and 2) for the Pct 2 Las Milpas Bridge Replacement Project. C. AI60254 Requesting approval to accept counter offer to purchase a tract of land known as Parcel 2 (Part 1 and 2) for the Pct 2 Las Milpas Bridge Replacement Project.
Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI60086 C224817B? Mary Alice Palacios v County of Hidalgo D. AI60226 C252517I? Jose Pablo Luna v. Hombero Reyna Casas and Hidalgo County, Texas E. AI60228 Cause No. C502815G? John Ray Rodriguez, et al vs. County of Hidalgo, Texas, et al F. AI60146 Claim of Frontier Communications Northwest, Inc. G. AI60148 Claim of David Rojano H. AI60212 Claim of Bryan Hathorn 28. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. AI 60241 A.) Discussion on Hidalgo County Drainage District No.1 projects, maintenance and operations: 1.) Pct. 1 Spanish Palms Rural Drainage Development Program 2.) Pct. 1 Tijerina Rural Drainage Development Program 3.) Pct. 1 Delta West Rural Drainage Development Program 4.) RGV Hurricane Ready Expo 5.) HCDD No.1 Student Engineering Assistants 6. AI 60275 Presentation by Hidalgo County Drainage District's Financial Advisor, Estrada and Hinojosa, and request approval and authorization of financing, sale and delivery of Hidalgo County Drainage District No. 1 Unlimited Tax Refunding Bonds? Series 2017. 7. AI 60281 Discussion, consideration and action on Hidalgo County Drainage District's Enrollment Procedures and Forms for new employee hires of the District. 8. AI 60174 A. Requesting approval of closing documents for Parcel 5 as it relates to Precinct No. 2 Fee Simple Project and authority of the Chairman of the Board to execute documents. B. Pursuant to the Boards approval of Agenda Item No. 60174 (A), requesting approval to issue manual payment in the amount of $2,143.63 to Sierra Title of Hidalgo County, Inc. Order File No. 0003162576 Parcel 5. 9. AI 60269 A.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services. B.) Presentation of scoring grid of the firms graded through the District's "Pool" of prequalified Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with Hidalgo County Drainage District No.1 Phase I Drainage Study. FIRM NAME: SCORE: RANK: B2Z ENGINEERING 97 HALFF ASSOCIATES, INC 95 S&B INFRASTRUCTURE, LTD 92 C.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm, ___________________________, for the provision of Hidalgo County Drainage District No.1 Phase I Drainage Study. 10. AI 60214 A.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services. B.) Presentation of scoring grid of the firms graded through the District's "Pool" of prequalified Professional Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with "OnCall Professional Construction Materials Testing Services Precinct No. 1 Projects". FIRM NAME: SCORE (Points Average): RANK: Terracon Consultants, Inc. 91.6 Professional Engineering Services (PSI) 92.6 Millennium Engineers Group, Inc. 96.6 C.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No. 1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm, ____________________________, for the provision of "OnCall Professional Construction Materials Testing Services Precinct No. 1 Projects". 11. AI 60216 Request approval of Notice to Suspend Work to Castle Enterprises, LLC, related to Construction Contract No. CHCDD1170070418 PCT 2 MinnesotaCesar Chavez Area Drainage Improvements Project. Effective: 06/07/17. 12. AI 60243 A. Request approval to create one temporary Student Engineering Assistant position for the District's Engineering Department. Requirements for this slot is that they be UTRGV Junior or Senior level Civil Engineering students and will work for a period from June 13, through August 31, 2017 not to exceed 40 hours per week at the rate of $15 per hour. B. Request approval to exempt this temporary position and allow the General Manager and Dr. Jungseok Ho, Assistant Professor & Associate Chair, Department of Civil Engineering, UTRGV to select the candidate. C. Request Budget Amendment from the General Fund to fund the above mentioned position in the amount of $9,700 for salaries and fringes. 13. AI 60263 Approval to exercise District's option to terminate agreement under Article 3.4 (5) as stated in the current Agreement for Professional Engineering Services with R. Gutierrez Engineering Corporation for: "Alamo Expressway Drain/South Floodwater Channel", to include related Work Authorizations and Supplemental Agreements, with authorization to issue written notice of termination to R. Gutierrez Engineering Corporation, and for HCDD1 Engineer, Noe Saldivar, P.E., to assume the role as Project Manager for project closing procedures. 14. AI 60215 2013 Bonds Budget 320 Alamo Expressway Drain A. Request approval of Change Order No. 2 in the amount of $748,715.78 to decrease and zero out construction contract HCDD1140080708 Pct.2 Alamo Expressway Drain as per Agenda Item No. 58751 approved by Board on March 07, 2017. B.Upon approval of Item A, request approval to issue payment for Payment Application No. 8 Retainage Release to Texas Cordia Construction, LLC in the amount of $8,086.06 pertaining to Construction Contract No. HCDD1140080708Pct. 2 Alamo Expressway Drain. Project Engineer: R. Gutierrez Engineering/ DOS Logistics Purchase Order: 625452 15. AI 60262 2013 Bonds Budget 300J09 Drain Improvements Request approval to issue payment for Application for Payment No. 6 in the amount of $73,093.86 to Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1160060426 J09 Drain Improvements Ph.2 from Rio Grande Care Road to North Main Drain. Project Engineer: Jose A. Sanchez, P.E., Tedsi Infrastructure Group. Purchase Order: 629475 16. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 17. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 18. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 19. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 20. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. AI60289 Approval of check register and payment of claims and bills ( Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. AI60295 Presentation of Fund Information Report B. AI60219 Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports. C. AI60130 Discussion, consideration and approval to process the City of Edinburg 20162017 TIRZ payment in the amount of $141,640.12 pursuant to the interlocal agreement between the City of Edinburg, Hidalgo County, and Tax Increment Reinvestment Zone No. 3. D. AI60075 Discussion, consideration and approval to process the City of Mission 20162017 TIRZ payment, in the amount of $2,568,815.15 pursuant to the interlocal agreement between the City of Mission, Hidalgo County, and the Reinvestment Zone No. 1, City of Mission. 3. 2017 Intradepartmental transfers: A. AI60279 2017 CO2014PCT4 SUNFLOWER PARK B. AI60246 2017 Pct 2 Rd Maint (1200) C. AI60248 2017 CO2016Pct 2 C. Chvz(Bus 83Nolana Lp) Prj (1350) D. AI60237 2017 Civil Service (1100) E. AI60236 2017 Emergency Management (1100) F. AI60210 2017 IT Department (1100) G. AI60230 2017 – Elections Dept/ 2016 Chapter 19 (1283) H. AI60222 2017 Elections Dept/ 2015 Chapter 19 (1283) I. AI60218 2017 Elections Dept (1100) J. AI60200 2017 JP 1 Pl 2 (1100) K. AI60233 2017 Pct. 4 (1100) L. AI60182 2017 Pct. 1 Rd. Maint. (1200) M. AI60180 Pct 1 2017 Sanitation (1100) N. AI60213 2017 Pct. 2 Parks (1100) O. AI60082 2017 Pct 3 Adm (1200) P. AI60127 2017 Pct. 4 Rd Maint (1200) Q. AI60183 2017Pct. 4 Rd. Maint (1200) R. AI60245 2017 IMM Div Local (1293) S. AI60238 2017 Health & Human Services Dept. TB Control (1293) T. AI60136 2017 Health & Human Services Dept. / PHHS (1293) U. AI60157 2017 Health & Human Services Dept. / H.D. Adm (1293) V. AI60158 2017 Health & Human Services Dept. / Medicaid Admin (1293) W. AI60091 2017 398th DC (1100) X. AI60132 2017 Adult Detention Center (1100) Y. AI60093 2017 District Attorney's Office (1100) Z. AI60116 2017 DA Civil Litigation (1100) AA. AI60143 2017 Law Library (1247) BB. AI60129 2017 County Judge (1100) CC. AI60088 2017 Planning Dept. (1100) DD. AI60154 2017 Purchasing (1100) EE. AI60141 2017 Sheriff's Federal Sharing U. S. Treasury (1228) FF. AI60067 2017 Constable Pct. 1 (1100) GG. AI60080 2017 Constable Precinct 4 (1100) 4. 2017 Interdepartmental transfers: A. AI60259 Pct 2 Whalen Rd Project (1200): Approval of 2017 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Whalen Rd (Jackson Rd to 10 St.) Project in the amount of $149,467.95 to fund project expenditures. B. AI60247 Pct 2 Adm (1200): Approval of 2017 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Adm in the amount of $7,987.00 to fund software purchase and disposal services. C. AI60252 CO2014Pct 2 (1345): Approval of 2017 interdepartmental transfer from CO2014Pct 2 Lopezville Park Project to CO2014Pct 2 in the amount of $8,707.00 to fund purchase of equipment. D. AI60239 Visiting Judges (1100): Requesting approval of 2017 interdepartmental transfer from Co Wide Adm Contingency to Visiting Judges in the amount of $90,000.00 E. AI60155 Pct 1 Admin. (1200) Approval of 2017 interdepartmental transfer from R&B (005) to Administration (004) in the amount of $2024.01 F. AI60115 District Attorney's Office (1100): Approval of 2017 interdepartmental transfer from program 013 (DA CIVIL LITIGATION) to program 002 (CRIM DA) in the amount of $5,069.65. G. AI60081 CCL #8 (1100): Approval of 2017 interdepartmental transfer from Co. Wide Adm.Contingency to County Court at Law #8 in the amount of $1,950.00 to fund purchase of new computer equipment (PO #752853). H. AI60131 Pct. 4 (1100): Approval of 2017 interdepartmental transfer from Pct. 4 Parks to Pct. 4 Milo Ponce Park in the amount of $89,360.00. I. AI60121 Pct 4 (1200): Approval of interdepartmental transfer from Pct. 4 Admin. to Pct. 4 Rd Maint. in the amount of $4,246.68. J. AI60229 Pct.4 (1100) Approval of 2017 interdepartmental transfer from Pct.4 Sanitation (program 001) to Pct.4 Doolittle Recovery (program 162) in the amount of $6,730.00 K. AI60244 Pct. 4 (1100): Approval of 2017 interdepartmental transfer from Pct. 4 Parks to Pct. 4 CRC Sunflower in the amount of $548.00. 5. Planning Department: A. AI60176 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Monthly Fee Reports: A. AI60051 District Attorney's Office Check Fraud Fees Monthly Report April 2017 7. Executive Office: A. AI60066 Approval of Right of Way Permits: 1). North Alamo Water Supply Corporation: a). Juan O. Jara? San Juan? Proposing to bore a 2" PVC casing for a 3/4" waterline, from the centerline of FM 1426 go West 500 feet. Will bore Sioux Road from North to South 4" deep. b). Alberta Waterline Adjustment? Edinburg? Proposing for a 4" waterline, from the centerline of Ramos Ave go West 2640 feet. Will extend a 4" waterline on south side Alberta Road from Ramos Ave to Frontage 281 on the 3' ROW. c). Loma Verde #4 Subdivision? North East of Edinburg? Proposing for a 8" waterline, from the centerline of FM 2812 fo North 300 feet. Will install an 8" waterline on the west side of Sunflower Rd. on the 5' ROW. 8. Tax Refunds: A. AI59944 Account Number Payer Amount J2007.00.000.0004.00 International Bank of Commerce $3,578.45 M0570.00.000.0001.00 Berkadia Commercial Mortgage $4,182.18 M0570.00.000.0001.00 Accumatch $6,774.53 M0570.00.000.0001.00 Accumatch $41,332.61 M0570.00.000.0002.00 Accumatch $3,432.91 M0570.00.000.0002.00 Accumatch $12,801.66 M0570.00.000.0003.00 Accumatch $3,333.50 M0570.00.000.0003.00 Accumatch $13,742.95 M0570.00.000.0004.00 Accumatch $3,372.91 M1450.00.000.0002.00 International Bank of Commerce $3,107.75 M1950.00.004.0001.00 International Bank of Commerce $22,562.59 W2300.00.050.0003.00 International Bank of Commerce $3,564.12 B. AI59942 Account Number Payer Amount L3149.00.002.0029.00 Shell Gulf of Mexico Inc. $2,702.30 S2950.00.000.0401.25 Marcial Zamora $3,743.75 9. Membership Dues: A. AI60105 Urban County: Request approval to renew 20172018 membership dues in the amount of $2,000.00 to the National Community Development Association for Hidalgo County Urban County Program. (Membership dues covering the period July 1, 2017 through June 30, 2018). B. AI60106 Urban County: Requesting approval to renew 20172018 membership dues in the amount of $50.00 to the National Community Development Association, Region VI for Hidalgo County Urban County Program. (Membership dues covering the period July 1, 2017 through June 30, 2018) C. AI60117 Constable Pct. 3: Requesting approval to pay membership dues to the Justices of the Peace and Constables Association in the total of $665.00, (Requisition #343852), with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. D. AI60137 Fire Marshal: Requesting approval membership renewal for the National Fire Protection Association in the amount of $175 for one year for Fire Marshal, Chief Deputy Fire Marshal, and Deputy Fire Marshals, Requisition # 339500 with authority for County Treasurer to issue payment after review and auditing procedures are completed E. AI60083 District Attorney (1100): Requesting approval to pay 2017 membership dues for the Texas District & County Attorneys Association (TDCAA) for the following District Attorney's Office employees: Marian Sue Swanberg & Robert Patrick Moore, in the total amount of $120.00 (Requisition #343684), with authority for County Treasurer to issue check after review, audit and procedures are completed by County Auditor. 10. Budget & Management: A. AI60087 Report and approval of emergency transfers for the period of May 1, 2017 through May 31, 2017. B. AI59965 SelfInsured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of May 1631, 2017 in the amount of $50,603.52 and requesting approval of wire transfer. C. AI59967 1. Approval of reimbursement in the amount of $9,530.56 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 05/20/17 to 06/02/17. 05/2026/ 17 $6,082.16 05/2731/ 17 $1,741.09 06/0102/ 17 $1,707.31 TOTAL $9,530.56 2. Approval of wire transfer to cover claims paid. D. AI59964 1. Approval of reimbursement in the amount of $1,029,418.16 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 05/18/17 to 05/31/17. 05/1824/ 17 $ 504,531.25 05/2531/ 17 $ 524,886.91 TOTAL $1,029,418.16 2. Approval of wire transfer to cover claims paid. E. Interfund transfers: 1. AI60111 Pct. 4 Sanitation (1100) Approval of 2017 interfund transfer from Pct. 4 Rd. Maint (1200) to Pct. 4 Sanitation (1100) in the amount of $24,107.70 to fund general supplies expenditures. 2. AI60250 Various Pct 2 TxDOT Projects (1315): Approval of 2017 interfund transfer from Pct 2 Rd Maint (1200) to Various Pct 2 TxDOT (1315) Projects in the amount of $67,030.80 to fund project expenditures. 3. AI60242 TxDOT Pct 2 Regional Park Prj (1315): Approval of 2017 interfund transfer from CO2016Pct 2 Regional Park Prj (Fund 1350) to TxDOT Pct 2 Regional Park Prj in the amount of $260,673.64 to fund project expenditures. 11. Purchasing Dept Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRANET WEBSITE AND WILL BE FORWARDED VIA EMAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. AI60194 Requesting authority to advertise and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for Prepaid (Post Tax) Voluntary Legal Services including readvertising if/when applicable or required. C. AI60240 Pct. 4 Project InvoicesRequesting acceptance and approval of the following invoices in connection with various Pct. #4 projects for processing and payment as submitted by project engineer: 1. South Texas Infrastructure Group, LLC Sunflower Road Project $ 10,870.95 Invoice S17036 PO# 753585 2. L&G Engineering San Carlos CRC Landscaping Irrigation & Retaining Wall (WA#1) $ 266.04 Invoice No. 175000004 PO# 751864 3. L&G Engineering Sanitation Collection Facility $ 2,350.38 Invoice No. 175000003 PO# 762125 D. AI60231 Requesting authority to clarify CC approval of (02/11/2014 A142879) to accept and approval software maintenance support with Prime Source Technologies, LLC. an awarded vendor through our membership/participation with GSA # GS35F0480T for the Health & Human Services Department through the services (as outlined in attached document) with no document to sign and through current Purchase Order 752212 and thereafter will continue for the term to coincide with their GSA contract of 06/14/2022 which was due to expire 06/14/2017 E. AI60009 Requesting authority to advertise and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for Custodial Services for Any Hidalgo County Owned Buildings Commencing with New Administration Building in Edinburg, TX including readvertising the project when/if necessary or required. F. AI60211 Pct. 1: Requesting acceptance and approval of Application for Payment No. 1 in the amount of $195,132.63 as submitted by 2GS,LLC. for the provision of FEMA Road Improvements Site #1 Mile 1 1/2 West under Contract# C164000307. G. AI60220 Pursuant to HCCC [Regular AI#57333/111516] and the current agreement between Hidalgo County [SO] and MAO Westwood Pharmacy, Inc., dba, Westwood Pharmacy [Contract #E160390105] approval to "Amend" Exhibit "B","B1"," B2" to reflect the additional listing of legend and nonlegend pharmaceuticals prescribed by physicians and titled Exhibit "B3". H. AI60165 Approval of payment of Invoice #11326317 in the amount of $8,227.47 as submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C150970317( WA#4), for Pct 2 Nolana Loop project. I. AI60167 Approve payment of Invoice #11326311 in the amount of $2,342.28 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C161710412 (WA#1), for Pct 2 Dicker Road project. J. AI60168 Approve payment of Invoice #11326321 in the amount of $21,368.62 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C153000901( WA#1), for Pct 2 Cesar Chavez Road Project. K. AI60169 Approve payment of Invoice #11326327 in the amount of $4,494.00 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C161310307 (WA#1), for Pct 2 CRC Youth Facility Project. L. AI60171 Approve payment of Invoice #11326320 in the amount of $26,052.93 as submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C153360929( WA#1), for Pct 2 Eldora Road project. M. AI60178 Approval of payment Invoice #20013 in the amount of $399.49 submitted by project engineer, B2Z Engineering LLC, for engineering services provided under Contract C163260823 (WA#1), for Pct 2 Palmer Pavilion Renovation Project. N. AI60179 Approve payment of Invoice #20016 in the amount of $873.67 submitted by project engineer, B2Z Engineering LLC, for engineering services provided under Contract C163260823 (WA#4), for County Wide Shop Project. O. AI60202 Approve payment of Invoice #20014 in the amount of $1,456.48 submitted by project engineer, B2Z Engineering LLC, for engineering services provided under Contract C163260823 (WA#2), for Pct 2 Community Resource Center (CRC) Youth Facility Project. P. AI60204 Approve payment of Invoice #20015 in the amount of $62,690.20 submitted by B2Z Engineering LLC, for GIS mapping services under Contract C163260823 (WA#3), for Pct 2. Q. AI60163 Approval of payment Invoice #11326328 in the amount of $98,794.45, as submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C170880405 through (WA#1), for Pct 2 Nolana Loop Segment 1 project. R. AI60054 1. Acceptance and approval of Work Authorization No. 3 (with an estimated cost of 5,183.95) as submitted by project engineer, L&G Consulting Engineering for the purposes of (CMT Services for Sunflower Road Project) located in Precinct 4, in connection to "on call" agreement# C163051004. 2. Acceptance and approval of Work Authorization No. 4 (with an estimated cost of 17,237.18) as submitted by project engineer, L&G Consulting Engineers for the purposes of (GEO Tech Services for Brushline Road Project) located in Precinct 4, in connection to "on call" agreement# C163051004. S. AI60064 Approval of Payment Application No. 3 in the amount of $159,740.13, as submitted by RDH Site and Concrete, LLC for the provision of Paving Improvements Goolie Road through Contract #C162770809 & PO #749735. T. AI60068 Requesting authority to advertise and approval of procurement packet( i.e. draft specifications/requirements, legal notice, draft service contract, etc) as attached hereto for: Hidalgo County Precinct No.1" Disposal of Municipal Solid Waste"RFB No. 2017158SMA, including the readvertisement of project if and when applicable/required. U. AI60070 Requesting authorization to remove Asset #62860 from Hidalgo County Precinct 4's Inventory List with supporting documentation attached hereto. V. AI60074 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft contract document etc.) for project titled: Hidalgo County" Purchase of Concrete Mix & Delivery Services" RFB No.:2017156SMA including the readvertisement of project if and when applicable/required. W. AI59971 Requesting authority to advertise and approval of procurement packet (i.e. specifications/ requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County Precinct 3" Lease of Land W. of FM 886 Vicinity of CuevitasLos Ebanos or Sullivan City (Approx. 5 Acres)"RFB No.: 20171550000SGS, including the readvertisement of project if/when applicable or required. X. AI60100 Executive Office New Courthouse Project: Acceptance and approval of the following invoice in connection with drainage improvements @ SH 107 & Bus 281 with authority for County Treasurer to issue payment after review and processing procedures are completed by County Auditor: Vendor Invoice Date Invoice# Amount PO# L&G Consulting Engineers, Inc. 5/31/17 11326318 $76,142.84 750481 Y. AI60101 Executive Office Traffic Engineering: Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice Date Invoice # Amount PO # L&G Engineering, Inc. 5/31/17 11326300 $7,681.76 733569 Z. AI60096 1. Pursuant to Article 14 of the "professional engineering services" agreement with Halff & Associates, Inc., is requesting approval to engage the services of [SubContractors] Chanin Engineering (Structural Engineering) & Celso Gonzalez (Project Registration & Plan Review) for Work Authorization 3 (J.R.Milo Ponce Park) in connection to Contract # C161880510 (as previously approved by CC on 03/21/17AI58983) with adherence to insurance provisions required by said article and, subject to compliance with [HB1295 Form], [when and/or if applicable]. 2. Pursuant to Article 14 of the "professional engineering services" agreement with Halff & Associates, Inc., is requesting approval to engage the services of [SubContractor] Megamorphosis Architecture (Facility Improvements) under SA1WA3 for: (J.R.Milo Ponce Park) in connection to Contract # C161880510 (as previously approved by CC on 05/02/17AI59629) with adherence to insurance provisions required by said article and, subject to compliance with [HB1295 Form], [when and/or if applicable]. AA. AI60098 Requesting authority to advertise and approval of procurement packet [i.e. specifications/requirements, legal notice, draft contract document etc.] for project titled: Hidalgo CountyLaboratory ServicesRFB No.:2017153SMA including the readvertisement of project if/when applicable/required. BB. AI60110 Ratification of Change Order No. 5 reflecting an increase of an additional 15 calendar days due to rain/wet days and concrete plant not being open/having a booked schedule with project contractor G&G Contractors, LLC.(C162260620), as submitted though project engineer LeFevre Engineering & Management Consulting, LLC with supporting justification and documentation from project engineer attached herein and subject to compliance with form 1295 when/if applicable. CC. AI60134 Acceptance and approval of the following invoices in connection with Pct.#4 projects for invoice processing and payments as submitted by: 1. L&G Consulting Engineers Inc: FM 2220 Project $ 2,700.00 Invoice 11326301 / P.O. 736559? 2. L&G Consulting Engineers Inc: FM 1925 & N. Alamo Rd Project $ 7,400.90 Invoice 11326310 / P.O. 684964? 3. L&G Consulting Engineers Inc: FM 1925 WA#1 Project $ 9,450.00 Invoice 11326316 / P.O. 739761. DD. AI60138 Approval of Supplemental Agreement #4 WA 1 for "Additional Services" with an "increase" of ($ 6,730.00) revising the estimated total cost to ($ 74,320.00) as submitted by project engineer, Halff Associates, Inc., under (on call) Professional Services Agreement# C161880510 for “Building Repairs, Renovations, Alteration, Additions and/or Other Related Services to County Owned Buildings” (on an as needed basis) for Precinct 4, [Project: "Sanitation Collection Facility and "M" Road Building"]. EE. AI60142 Acceptance and approval of the following invoices (for processing and payment) as submitted by contracted/project engineer, L&G Consulting Engineers Inc.: 1. Invoice No. 11326308 La Homa ROW WA # 1 $ 4,320.00 2. Invoice No. 11326309 South Detention Basin Project $ 10,500.06 3. Invoice No. 11326302 Mile 3 Phase III WA #3 $ 12,500.00 4. Invoice No. 11326305 Veterans Blvd. Project WA #1 $ 9,527.76 5. Invoice No. 11326315 Liberty Road Project WA #3 $ 77,852.75 6. Invoice No. 11326319 FM 494 Shary Rd. WA #2 $ 32,400.00 FF. AI60153 Approval of Payment Application No. 6 in the amount of $462,181.10 submitted by L&G Construction, awarded contractor for Precinct 3 "South Detention Basin" project as certified for payment by project Engineer, L&G Engineer, C161610809. GG. AI60166 Requesting authority to advertise and approval of procurement packets (i.e., specifications, legal notice etc.) as attached hereto for Road & Drainage Construction for Palm Subdivision Unit #2 with authority to readvertise if and when applicable. HH. AI60060 WIC PROGRAM: Requesting to enter into two (2) 36 month capital lease agreements under awarded vendor CORE BUSINESS SOLUTIONS, INC. through BUYBOARD contract #4536/ 13/2017 14, for a monthly grand total of $731.54 between both leases. (2) WIC Copier Leases REQ # Lease Model Monthly Amount 342508 36 month MX4070N $ 208.16 equipment $ 134.00 service $ 342.16 monthly total 342692 36 month MXM654N $ 249.38 equipment $ 140.00 service $ 389.38 monthly total II. AI59983 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirements etc.) as attached hereto for: Hidalgo County “"Purchase of Tires, Installation & Other Services" RFB:20171540613 including the readvertisement of project in the event No Bids, or, responses are rejected and project is still required. JJ. AI60063 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirements etc.) as attached hereto for: Hidalgo County “Service Repair & Maintenance of County Generators RFB: 20171500705TDL” including the readvertisement of project in the event No Bids, or, Responses are rejected and project is still required. KK. AI59966 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirements etc.) as attached hereto for: Hidalgo County “LUBRICANTS (GREASEOILHYDRAULIC FLUIDSANTIFREEZE) PRODUCTS" RFB:20171520705 including the readvertisement of project in the event No Bids, or, Responses are rejected and project is still required.
AI60055 1. Requesting authority to enter into (1) new 36month (capital) lease with Canon Financial Services, Inc., for Copier Model IRC3325i through our membership/participation with Department of Information (DIR) contract DIRTSO3101 through requisition #343161 in the amount of $107.82 per monthequipment, maintenance service agreement 3000 B/W copies per month @ $30.90/month with overages billed @ $0.0103 per copy, 800 color copies per month @ $63.68/month with overages billed @ $0.0796 per copy for a total monthly cost of $202.40? effective upon approval and delivery & installation. "Subject to HB1295 Compliance." 2. Requesting authority to enter into (1) new 36month (capital) lease with Canon Financial Services, Inc for Copier Model IR5535i through our membership/participation with Department of Information (DIR) contract DIRTSO3101 through requisition #343341 in the amount of 158.63 per monthequipment, maintenance service agreement 5,000 B/W copies per month @ $40.00/month with overages billed @ $0.008 per copy, 500 color copies per month @ $31.80/month with overages billed @ $0.0636 per copy for a total monthly cost of $230.43? effective upon approval and delivery & installation. "Subject to HB1295 Compliance
County Judge's Office: A. AI60144 Report on 2017 Dare to Prepare Fairs, which will be held the week of June 19, 2017 at Community Resource Centers to assist constituents with information on preparing for emergencies.
Emergency Management: A. AI60097 Requesting authority to purchase promotional items such as, but not limited to: pens, pencils, backpacks, etc. for use by the Office of Emergency Management during Community Outreach Fairs, Expos, etc. relating to the department's initiative of promoting emergency preparedness awareness.
AI60140 Appointment of member to the Hidalgo County Housing Authority Board.
District Attorney's Office: A. AI59930 Hidalgo County DA's Office Domestic Violence Specialty Prosecutor (DVSP) Grant (1281): Approval to submit a DVSP Grant #2931302 budget adjustment to the Office of the Governor (OOG).
County Clerk's Office Arturo-Guajardo, Jr.: A. AI60160 Approval to select names for the 2017 Grievance Committee, pursuant to Texas Local Government Code Section 152.015. B. AI60191 Discussion and action approving the Resolution to transfer the City of Alton duties as local registrar to the Clerk of the County of Hidalgo, Texas.
Constables: A. AI60113 Constable Pct. #1: Requesting approval to process the following invoice as claims with authority for County Treasurer to issue payment to Border Animal Hospital , P.C. after review, audit, and processing procedures are completed by County Auditor, for the amount of $442.18, under PO No 762493. B. AI60112 Constable Pct. #1: Authorization and approval to apply for the 2017 COPS Hiring Program (CHP) grant with the Office of Community Oriented Policing Services (COPS), U.S. Department of Justice. C. AI60114 Constable Precinct 4: Discussion, consideration, and approval to appoint Jessica Marroquin and Mari D. Solis as Reserve Deputy Constables by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.012.
Sheriff's Office: A. AI60273 Discussion, consideration, and approval to appoint Yesenia R. Hernandez, student at University of Texas at Rio Grande Valley as an intern under the Hidalgo County Sheriff's Office Law Enforcement Internship Program for the period of 06/2017 to 07/2017. B. AI60135 1. Authorization and approval to purchase (5) cell phone line additions through the County's membership/participation with Contract: DIRTSO3415 through Verizon Wireless. 2. Authorization and approval to activate the following cell phone plan: NATIONWIDE 400 SHARE EMAIL & DATA UNL + MHS N&W/M2M/MSG UNL for (5) cell phones at a monthly rate of $47.99 per device. Estimated monthly rate for (5) cell phone is $239.95. The equipment is included at no cost.
Executive Office: A. Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI60249 Discussion, consideration and action on Memorandum of Understanding (MOU) between County of Hidalgo and El Milagro Clinic C. AI60072 Requesting permission by Museum of South Texas History to use county parking lots near the museum for use by visitors to the museum for the following events for 2017: EVENT DATE TIME Summer Nights at the Museum Thursdays, June 22nd & July 6th 7pm to 9pm Fandango! 2017 Saturday, Oct. 7th 5:30 pm to 11pm Dia de los Muertos Saturday, Oct. 28th 4pm to 10pm Fiesta De Noche Buena Sunday, Dec. 10th 1pm to 5pm D. AI60274 Environmental Compliance: Discussion, consideration and approval of Revised Agreed Order with SEP Hidalgo County (Pct.1)? RN105335459? Docket No. 20161986MLME? Enforcement Case No. 53322 with authority for County Judge to sign Order due to language change in Section I Jurisdiction and Stipulations, pg. 1 as requested by TCEQ (1st Paragraph and item #4 which now includes SEP) E. AI60133 Public Defense: Requesting approval of payment of two (2) attorney vouchers totaling $1,117.50 from attorney Sidney Meadows in connection with legal representation of indigent defendants with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor F. AI60156 Approval to accept a settlement check from Texas Farm Bureau Casualty Insurance Company in the amount of $489.78 to settle auto accident claim with County vehicle. (Safety Division) G. AI60149 Approval to accept a Settlement Money Order from Gerardo Islas in the amount of $300.00 to settle auto accident claim with County vehicle. (Sheriff Office) H. AI60151 Approval to accept a settlement check from Lexington Insurance Company in the amount of $5,775.60 to settle storm damages to County property during the Weather Event of May 31, 2016. I. AI60152 Approval to accept a settlement check from City of San Juan in the amount of $685.00 to settle property claim with County tractor.(Precinct 2)
Human Resources: Requesting waiver of the Budget Amendment Policy Personnel Related Amendments (if applicable) for personnel items listed A. AI60266 Executive Office Veterans Services (1100): 1. Discussion, consideration, and approval of the following personnel actions, effective next full pay period of 06/26/2017: Action Dept. Slot# Position Title Proposed Budgeted Salary Create 370 0009 Assistant Veterans Services Officer $31,255.00 Create 370 0010 Assistant Veterans Services Officer $31,255.00 2. Approval of interdepartmental transfer. B. AI60173 Sheriff's Office (1100): Discussion, consideration, and approval of the following personnel actions, effective next full pay period 06/26/2017: Action Slot# Dept. / Program Current/Proposed Position Title Proposed Budgeted Allowance Clothing allowance (add) 0058 280001 Deputy Sheriff Step I $500.00 Clothing allowance (add) 0331 280001 Deputy Sheriff Step I $500.00 Clothing allowance (add) 0378 280001 Deputy Sheriff Step I $500.00 Clothing allowance (add) 0405 280001 Deputy Sheriff Step I $500.00 C. AI60139 CCL #2 (1100): 1. Discussion, consideration, and approval to extend a Temporary Full Time Clerk I position, Slot T006, not to exceed 12 weeks and/or 09/08/17. 2. Approval of intradepartmental transfer. D. AI60224 Elections Department (1100): Discussion, consideration, and approval to extend ten (10) temporary fulltime Elections Clerk positions, Slot No.'s T184 T193, not to exceed six (6) months, and/or 12/31/2017. E. AI60193 Constable Pct. 3 (1100): Discussion, consideration, and approval of back pay payment, as per Exhibit A, to Employee #142247, for successfully completing the probationary requirements according to the Law Enforcement Pay Plan on 06/08/2016.
Urban County: A. AI60209 1. Hold a Public Hearing to consider public comments for Hidalgo County Precinct No. 2’s proposed program amendment for fiscal year 29 (2016) to decrease Street Improvements line item funding and increase the Other Public Facility Improvements for the San Juan Youth Center Project. 2. Requesting approval of a program amendment for Hidalgo County Precinct No. 2 for fiscal year 29 (2016) to decrease Street Improvements line item funding and increase the Other Public Facility Improvements line item for the San Juan Youth Center Project. B. AI60122 Subject to HB 1295 Compliance, requesting consideration and action to award and enter into a construction contract with RG Enterprises, LLC dba G&G Contractors for the City of Granjeno "2016 Parks, Recreational Facility Improvements" project in the amount of $149,000.00 for UCP Fiscal Years 20 ,28 & 29 (2007, 2015 & 2016)? City of Granjeno Parks, Recreational Facility Improvement funds will be utilized. C. AI60123 The Urban County Program would like to request authorization to cancel an existing contract with LeFevre Engineering & Management in the amount of $7,500.00 for the Sidewalks Improvements to Main Street within the City of Peñitas. UCP recommendation is to cancel the contract and close out of Purchase Order No. 9995. D. AI60124 Requesting approval to reject bids submitted for the City of Donna Fire Station/Equipment project UCP FY 29 (2016). E. AI60162 The Urban County Program is requesting approval of a budget & program amendment for the City of Alton. The proposed amendment is for the Fiscal Years 27 & 29 (2014 & 2016) Work Plans. F. AI60172 The Urban County Program (UCP) is requesting approval of Amendment No. 1 to a Professional Engineering Service Contract with Javier Hinojosa Engineering P.E. The Amendment will increase the contract amount of $631,834.00 by $25,000.00 for a total amount of $656,834 and will include additional scope of services for Peñitas Drain Project. G. AI60120 Urban County Program on behalf of the City of Peñitas is requesting approval of Amendment No. 1 to the professional enginerring services contract with South Texas Infrastructure Group, LLC.Mission, Texas, for the 2015 Peñitas Street Improvement project. H. AI60084 "Subject to Compliance with HB 1295, when and if Applicable." The Urban County Program is requesting the award of bids and the approval of contracts with Quality Investment and R G Enterprises, LLC, dba G & G Contractors for the demolition and reconstruction of the following: 1. One (1) Unit in the City of Progreso, (1) unit in the City of Edcouch and (2) units in the City of Weslaco in the total contract amount of $249,108.00 to Quality Investments? and 2. One (1) Unit in the City of Donna (1) unit in the Countywide area, (1) unit in the City of Hidalgo and (2) units in the City of San Juan in the total contract amount of $299,500.00 to R G Enterprises, LLC, dba G & G Contractors.
Health & Human Services Department: B. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures C. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Elections Administration: A. Discussion, consideration and action but not limited to Election updates.
Head Start Program: A. AI60150 Discussion, consideration and action authorizing the submittal of supplemental application for budget year 1/1/17 to 12/31/17 in the amount of $259,717.00 for a 1% cost of living adjustment (COLA) retroactive to 1117
A. AI60209 1. Hold a Public Hearing to consider public comments for Hidalgo County Precinct No. 2’s proposed program amendment for fiscal year 29 (2016) to decrease Street Improvements line item funding and increase the Other Public Facility Improvements for the San Juan Youth Center Project. 2. Requesting approval of a program amendment for Hidalgo County Precinct No. 2 for fiscal year 29 (2016) to decrease Street Improvements line item funding and increase the Other Public Facility Improvements line item for the San Juan Youth Center Project.
Precinct #1 Comm. Fuentes: A. AI60190 Authorization and Approval to rename CR 1281 in Pct. 1 to Lico Rd. as recommended by LRGVDC 911 B. AI60189 Authorization and Approval of naming a segment of a street as Rios St. in Pct. 1, as approved and recommended by the LRGVDC 911
AI60102 Pursuant to Chapter 121 Local Public Health Reorganization Act? Sec. 121.006, requesting approval of the Schedules of Fees effective June 13, 2017.
Precinct #2 Comm. Cantu: A. AI60260 1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo and the City of McAllen, regarding a road extension and road improvements for the Pct 2 Whalen Road (Jackson Rd to 10th St) Project. 2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project for the Pct 2 Whalen Road (Jackson Rd to 10th St) Project.
Precinct #4 Comm. Palacios: A. AI60186 Authorization and approval to purchase new business line service through County's membership/participation with Contract: DIRTEXANNGCTSA005 with AT&T for the following: Qty Description User Service Plan 1 Business Line Service Pct. 4 21661 Hwy 186 Basic Local ServiceBusiness B. AI60079 Requesting approval to accept counter offer to purchase parcel 1 in the amount of $254,870.00 in connection with Precinct 4 North Alamo Rd. Project. C. AI60099 Requesting approval to process payment of claims to Mobile Mini totaling $ 4,246.68 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Budget & Management: A. AI60177 Discussion consideration and approval of resolution authorizing publication of the County's Notice of Intent to Issue with respect to the Hidalgo County, Texas Certificates of Obligation, Series 2017 B. AI60284 Justice Court Tech (1242): Approval of 2017 unappropriation of funds in the amount of $13,916.63. C. Budget Appropriations: 1. AI60278 Health Adm. El Milagro Clinic (1100): Approval of 2017 appropriation and interfund transfer from Health Department Adm. (1293) unassigned fund balance to Health Adm. El Milagro (1100039) in the amount $50,000.00 2. AI60062 Pct 4 Rd. Maint (1200): A. Approval of 2017 certification of revenues as certified by the County Auditor for revenues received from the Hidalgo County Drainage District No. 1 for reimbursements from the J09 Drain Project. B. Approval of 2017 appropriation of funds into Pct 4 Rd. Maint. in the amount of $178,354.10.
Purchasing Department Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRANET WEBSITE AND WILL BE FORWARDED VIA EMAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI60092 Presentation of sole responsible vendor Ergon Asphalt & Emulsion, Inc., submitting the lowest and best bid [and meeting all specifications and/or requirements] for the purpose of award of bid and approval of contract document for project titled: Hidalgo County" SS1 Emulsified Asphalt & Delivery Services" through RFB 2017055a0517SMA. 2. AI59979 Presenting/recommending the vendor submitting the lowest and best bid and approval of a Service Contract with GunCo Arms, LLC [meeting all specifications and/or requirements] for "Purchase of Firearms" for Hidalgo County Sheriff's Office Bid No. 20171180510HGO. B. County Judge's Office 1. AI60094 Requesting authority to purchase and enter into a (36) monthly subscription agreement for the (Online Services) with Thomson ReutersWest Publishing Corporation and authority to execute required agreement for the County Judge's Office through the following requisition # 343994 at $162.50 per month. C. Pct. 1 1. AI60203 A. Requesting acceptance and approval of Certificate of Construction Completion as submitted by Texas Cordia Construction, LLC. reflecting the date of 2/03/17 for Paving & Drainage Improvements to Mile 14 1/2 (Mile 4 to Mile 6). B. Requesting acceptance and approval of Application for Payment No. 6 (Retainage Release) in the amount of $31,478.30 as submitted by Texas Cordia Construction,LLC. for the provision of Paving & Drainage Improvements to Mile 14 1/2 (Mile 4 to Mile 6) under Contract# C162800906. 2. AI60170 Commissioner Pct. 1 office requesting for Commissioners Court to accept and approve the "Public Purpose" [pursuant to Texas Constitution, Art.3, Section 52] served for the request to purchase promotional items. Items needed to be purchased through current term are such as but not limited to table clothes, banners, pens, pencils, picture (display) frames as these items will be useful to inform, relate progress, educate and report important information to our constituents on aspects of numerous projects, programs and events. D. Pct. 2 1. AI59822 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service? b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services providers for the Las Milpas Park Youth Facility for Precinct No. 2? B2Z ENGINEERING HINOJOSA ENGINEERING, INC. L&G ENGINEERING EVALUATOR NO. 1 98 95 96 RANKING c. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of _______________________ for professional engineering services for the Las Milpas Park Youth Facility Project for Pct 2. 2. AI60056 Approval of Work Authorization No. 4 (with an estimated cost of $13,736.00) as submitted by Terracon Consultants, Inc., Contract No. C162080719 to provide construction material testing services for the Co Wide Mechanic Shop Facility Project. 3. AI60201 a. Acceptance and approval to execute the final form of a professional engineering services agreement (subject to legal counsel's review) with B2Z Engineering, LLC for "Whalen Road Extension Project," [as approved for negotiations on CC 05/16/17]? b. Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $149,467.95) as submitted by project engineer, B2Z Engineering, LLC, to provide Schematic Design, Environmental, Limited Public Involvement & Design Survey for "Whalen Road Extension Project," through Contract# C171820613? c. Pursuant to current contract with B2Z Engineering, LLC (Article 14), a request by engineer to permit the subcontracting of R.O.W. Surveying Services, LLC in connection with C171820613 for Pct 2 Whalen Road Extension Project. 4. AI60268 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service? b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services required for Precinct No. 2 "ON CALL" Projects (on an as needed basis): JAVIER HINOJOSA ENGINEERING QUINTANILLA, HEADLEY, AND ASSOCIATES, INC CRUZ HOGAN CONSULTANTS, INC. EVALUATOR 95 98 96 NO. 1 RANKING c. Authority for the Purchasing Department to negotiate a professional services agreement commencing with the No. 1 ranked firm of _______________________ for professional engineering services required for Precinct No. 2 "ON CALL" Projects (on an as needed basis). 5. AI60199 a. Acceptance and approval of Work Authorization No. 9 (with an estimated cost of $260,673.64) as submitted by project engineer, L&G Consulting Engineers, to provide environmental reevaluation, public involvement, and schematic design for the Pct 2 Regional Linear Park Project ~ Segment 2 through Contract # C150460303. b. Pursuant to contract with L&G Engineering (Article 14), a request for approval by engineer to permit the subcontracting of ROW Surveying Services, LLC.and B2Z Engineering, LLC, in connection with C150460303, Work Authorization No. 9 for the Pct 2 Regional Linear Park Project. 6. AI60198 a. Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $1,758,973.46) as submitted by L&G Engineering, Contract No. C153360929 to provide PS&E, ROW Mapping, and Surveying Services needed for Pct 2Eldora Road Project (from Jackson to I Road)? b. Pursuant to contract with L&G Engineering (Article 14), a request for approval by engineer, CC approval to permit the subcontracting of ROW Surveying Services, LLC., Ergonomic Transportation Solutions, Inc., and B2Z Engineering, LLC, in connection with C153360929, Work Authorization No. 2 for the Pct 2 Eldora Road Project. 7. AI60196 Acceptance and approval of Work Authorization No. 5 (with an estimated cost of $25,038.40) as submitted by project engineer, B2Z Engineering LLC, to provide off system bridge repair details that are identified in the 2016 off system bridge inspections report provided by TxDOT, through Contract #C163260823. E. Pct. 4 1. AI60251 Acceptance and approval of an AIA Form of Agreement with The Warren Group Architects, Inc. (TWG), in connection to the: "Design and Construction of the Memorial Park Phase I Project" for Precinct 4, (subject to legal's final review). 2. AI60197 Requesting acceptance and approval of the following request for payments submitted by JCON Construction LLC. ProjectLinn San Manuel Emergency Facility. P.O. 712761: a.) Payment Application No. 13<$ 100.70 credit> b.) Payment Application No. 14 (retainage) $ 66,194.51 3. AI60217 Acceptance and approval of "Certificate of Substantial Completion" submitted and certified by project architect, Mata Garcia Architects, LLP, reflecting the date of November 30, 2016 by Couric Enterprises, LLC d/b/a Foremost Construction awarded contractor for the Hidalgo County Precinct No. 4 "Construction of a Community Resource Center (CRC) in San Carlos" under (AIA Construction Agreement # C13072A1119). F. Health & Human Services Dept. 1. AI60159 Discussion, consideration, and approval of Amendment No. 1 to the Interlocal Cooperation Contract between Hidalgo County and University of Texas Health Science Center at Houston to extend the term of agreement to end on October 31, 2017. G. Elections Department 1. AI60235 Approve an "Order" establishing the "Public Purpose" for the purchase of miscellaneous items [i.e. printed materials, supplies, promotional items and related articles] for the Hidalgo County Elections Dept. Outreach Campaign to promote, educate and inform the voters and residents of of the county at events and locations including, but not limited to, the following: A. Open House Several possible commencing on June 28, 2017? B. University of Texas Rio Grande Valley [UTRGV] Outreach? C. South Texas College Outreach? D. City Council Meetings? E. School Board Meetings? F. Future and Varied Community Events. H. Sheriff's Office 1. AI59859 Presentation of the sole responsible vendor submitting the lowest and best bid for the purpose of award and approval of contract [and meeting specifications and/or requirements] for Hidalgo County Sheriff’s Office Request for Bid No. 20170600510YSS titled: “Generator Maintenance, Service, & Repairs at Sheriff’s Office Facilities” subject to compliance with HB23 and/or HB1295 when and/or if applicable with contract effective dates: August 12, 2017 to August 11, 2019. I. County Clerk 1. AI60077 Requesting approval to accept sole bid and approval to award Contract to Master Fibers Inc. meeting all specified requirements for RFB No. 20170580524TDL "Purchase, Removal & Related Services for Shredded and Recyclable Materials".
Open Forum
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. AI60085 C224817B? Mary Alice Palacios v County of Hidalgo D. AI60225 C252517I? Jose Pablo Luna v. Hombero Reyna Casas and Hidalgo County, Texas E. AI60227 Cause No. C502815G? John Ray Rodriguez, et al vs. County of Hidalgo, Texas, et al F. AI60145 Claim of Frontier Communications Northwest, Inc. G. AI60147 Claim of David Rojano H. AI60208 Claim of Bryan Hathorn 24. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
B. AI60257 Requesting approval to accept counter offer to purchase a tract of land known as Parcel 1 (Part 1 and 2) for the Pct 2 Las Milpas Bridge Replacement Project. C. AI60254 Requesting approval to accept counter offer to purchase a tract of land known as Parcel 2 (Part 1 and 2) for the Pct 2 Las Milpas Bridge Replacement Project.
Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI60086 C224817B? Mary Alice Palacios v County of Hidalgo D. AI60226 C252517I? Jose Pablo Luna v. Hombero Reyna Casas and Hidalgo County, Texas E. AI60228 Cause No. C502815G? John Ray Rodriguez, et al vs. County of Hidalgo, Texas, et al F. AI60146 Claim of Frontier Communications Northwest, Inc. G. AI60148 Claim of David Rojano H. AI60212 Claim of Bryan Hathorn 28. Adjourn