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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
May 30, 2017
9:30 A.M.

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

Roll Call

Pledge of Allegiance

Prayer

Approval of Consent Agenda

County Judge's Office:

59605

Resolution in Recognition of the Hidalgo County Crime Stoppers as the organization celebrates its 20th Anniversary.

59639

Discussion, consideration, and action on Order reinstating Precinct 5 Constable and Justice of the Peace Pct. 5, Place 1.

60046

Discussion and action to approve revised templates for PACE Lender Agreement, PACE Owner Contract, and Notice of Contractual Assessment Lien related to the Form documents attached to the Resolution Establishing Hidalgo County PACE Program previously approved on November 15, 2016.

60044

Discussion and action on the Amendment to Tax Abatement Agreement effective as of December 13, 2016 between Hidalgo County and Wonderful Citrus Packing LLC and approve order on same.

District Clerk - Laura Hinojosa:

59992

Resolution in Honor of Ernesto Cano for 32 years of dedicated and exceptional service to the judicial system and Hidalgo County District Clerk's Office.

District Attorney's Office:

59929

Victim Assistance Program (VAP) Grant (1281):
Approval to submit a VAP Grant #2924301 budget adjustment to the Office of the Governor (OOG).

59793

DA Vehicle Theft (1221):
Approval of 2017 appropriation of funds in the amount of $31.92.

Constables:

60008

Constable Pct. 3 (1230)
Approval of 2017 appropriation of Chapter 59 funds received by Hidalgo County District Attorney's Office HIDTA Task Force in the amount of $23,255.00.

60018

Constable Pct. 3 (1257)

Approval of 2017 appropriation of US Treasury funds received by Hidalgo County District Attoney's Office HIDTA Task Force in the the amount of $10,000.00

59924

Constable Pct. #3:
Discussion, consideration and action on Interlocal Cooperation Agreement between County of Hidalgo, Texas and Hidalgo County Irrigation District #6

59795

Constable Pct. 3 - STOP Truancy (1285):
Approval to renew Interlocal Agreements between Hidalgo County and the following school districts - (STOP Truancy Program) for the 2017-2018 school year:
1. La Joya Independent School District
2. Mission Consolidated Independent School District

59905

Constable Precinct 4:
Discussion, consideration, and approval to appoint Jose Noe Rodriguez as a Reserve Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.012.

Sheriff's Office:

59922

Sheriff's Office OCDETF (1284):
1. Approval of FY2017 Overtime Agreement (Investigation Number SW-TXS-1059) between the Organized Crime Drug Enforcement Task Forces (OCDETF) and the Hidalgo County Sheriff's Office in the amount of $8,000.00.
2. Authorization to pay overtime reimbursable under the grant terms and conditions.
3. Approval of certification of revenues as certified by the County Auditor for the OCDETF agreement.
4. Approval of appropriation of funds in the amount of $8,000.00.

59925

Sheriff's Office OCDETF (1284):
1. Approval of Organized Crime Drug Enforcement Task Forces (OCDETF) Agreement between the Hidalgo County Sheriff's Office and the Drug Enforcement Administration McAllen District Office/Houston Division Office OCDETF Strike Force Group D-81.
2. Approval of certification of revenues as certified by the County Auditor for the OCDETF grant agreement.
3 . Approval to appropriate OCDETF grant award in the amount of $5,100.00 (in reference to Investigation Number SW-TXS-1059).

59917

Jail Commissary:
1. Approval of certification of revenues by the County Auditor in the amount of $5,392.20.
2. Approval of 2017 appropriation of funds in the Jail Commissary account for the amount of $5,392.20.

10.

Health & Human Services Department:

59939

Resolution in Recognition of the Hidalgo County Tobacco Prevention and Control Coalition.

59799

Presentation of Walk Across Texas Champions challenge #13.

59998

HSGP (1293):
Requesting approval to submit extension request for grant contract #3114901 from the Office of the Governor to end on 08/31/2017. The purpose of the extension is to reallocate available funds and allow additional time for procurement.

60020

Requesting approval of the Interlocal Cooperation Agreement Between The University of Texas Rio Grande Valley and The County of Hidalgo. The purpose of the Agreement is surveillance and screening of mosquito-borne diseases in the Lower Rio Grande Valley.

60000

Requesting approval to allow Hidalgo County Health & Human Services staff in partnership with Hidalgo County Emergency Management staff to host and provide training for local Amateur Radio Operators at the Health Department conference room. The Field Day Exercise will be held on June 24, 2017.

60007

Discussion, consideration and update on ZIKA activities in Hidalgo County and encouragement on having licensed vector control staff in each precinct.

59948

Discussion, consideration and approval to disseminate the 2017 Operation Lone Star VIP Day invitation on behalf of Hidalgo County Commissioner's Court and Pharr-San Juan-Alamo Independent School District.

59916

1. Requesting approval to ratify action taken on 05/02/17 through AI-59536 to designate Eduardo Olivarez, Chief Administrative Officer as contact person / managing employee for the purpose of processing the Medicare revalidation.
2. Requesting approval to ratify action taken on 05/02/17 through AI-59536 to request authority for County Treasurer to process electronic payment in the amount of $560.00 to pay for the Provider Enrollment Medicare Application Fee after review and auditing procedures are completed by County Auditor.

59919

Requesting consideration of ratification to appoint Michael Anthony Gomez as a Public Health Intern in conjunction with the approved Master Internship Agreement between Texas A & M University and Hidalgo County, to become effective May 16, 2017 for a term ending August 12, 2017.

Health Care Funding District:

Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures

60014

Discussion and update regarding letter in support of the UHRIP Pilot Program.

Indigent Health Care Program:

Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures

11.

Executive Office:

Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting

60006

Discussion, consideration, and approval for Environmental Compliance Coordinator to submit letter to TCEQ withdrawing application for permit for waste water treatment plant at Delta Lake Park in Pct. 1.

59962

Approval to accept settlement check from Fred Loya Insurance Agency in the amount of $2,409.26 to settle property damage claim with County security fence. (Courthouse)

59963

Approval to accept settlement check from GEICO County Mutual Insurance Company in the amount of $426.01 to settle auto accident claim with County vehicle. (Constable P3)

12.

Human Resources:

60028

WIC - Food Summer Program (1292):
1. Discussion, consideration, and approval to create the following part-time temporary positions not to exceed 9 weeks, effective June 19, 2017:

Action	Dept./ Program	Position Title	Slot #	Budgeted Salary/ Hourly Rate
Create	350-020	Referral Resource Specialist I	T009	$3,240.00/yr. - $12.00/hr.
Create	350-020	Referral Resource Specialist I	T010	$3,240.00/yr - $12.00/hr.

2. Approval of intradepartmental transfer.

60019

Sheriff's Office (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Approval of the following personnel action in accordance with Section 9.14 of the Civil Service Commission Rules, effective 5/22/17:

Action	Employee No.	Slot No.	Dept./ Program	Current Position Title	Current Budgeted Salary	Proposed Position Title	Proposed Budgeted Salary
Reclassification	143502	0114	280-001	Senior Deputy Sheriff Step II	$51,068.00	Sergeant Step II	$61,290.00

59739

Sheriff's Office (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval of the following personnel actions effective next full pay period 6/12/2017:

Action	Slot#	Dept. / Program	Current/Proposed Position Title	Proposed Budgeted Allowance
Clothing allowance (add)	0154	280-001	Deputy Sheriff Step I	$500.00
Clothing allowance (add)	0178	280-001	Deputy Sheriff Step I	$500.00
Clothing allowance (add)	0218	280-001	Deputy Sheriff Step I	$500.00

60004

Precinct #3 - Road Maintenance (1200):
1. Approval to create one (1) full time temporary position not to exceed six (6) months, effective June 26, 2017 through December 24,2017, as follows:

Slot No.	Dept./Program	Position Title	Proposed Budgeted Salary
T108	123-005	Administrative Assistant IV	$19,685.00/yr.

2. Approval of intradepartmental transfer.

13.

Urban County:

60026

Approval of a Proclamation declaring June 2017 Home Ownership Month within the County of Hidalgo

59934

Requesting approval of a program amendment for the City of La Villa FY’s 26 & 29 (2013 & 2016) work plans. Fiscal year 2013: will modify the current scope of work of a 100,000 gallon elevated water storage tank to a 200,000 gallon. Fiscal year 2016: will delete the current scope of work and add the construction of a 200,000 gallon elevated water storage tank.

14.

Fire Marshal's Office:

59911

Requesting approval to process the following invoice as a claim with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.

VENDOR	INVOICE #	INVOICE DATE	AMOUNT
THE PRODUCTIVITY CENTER, INC.	HCFM0081515	01/05/2015	$317.00
		Total	$317.00

15.

IT Department:

59707

COMMISSIONER PCT. 1
Authorization and approval to purchase new wireless gps service through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following:

Qty:	Description:	User:	Service Plan:
30	Data Plan for GPS	Office Use	Machine to Machine Account Share 5MB @ $7.00 each/per month
90	Data Plan for GPS	Office Use	Machine to Machine Account Share 1MB @ $5.00 each/per month

16.

Head Start Program:

59888

Discussion/Approval of Program Calendars for Program Year 2017-2018

59889

Discussion/Approval to disburse lump sum summer paychecks to staff who resign as of the Last Summer Leave Day/Last Working Day for position assigned.

59890

Discussion/Approval of the Following 2017-2018 Hidalgo County Head Start Program Plans:

Child Nutrition Services	Health Services	Special Services
Education Services	Human Resources	Transition Services
Family Services	Mental Health Services	Transportation Services

59891

Discussion/Approval of the Community Needs Assessment

59892

Discussion/Approval to Enter into a Memorandum of Understanding (MOU) between Hidalgo Independent School District and Hidalgo County Head Start Program

59893

Discussion/Approval of Request to Enter into a Memorandum of Understanding (MOU) between Tropical Texas Behavior Health and Hidalgo County Head Start Program.

59894

Discussion/Approval to award classroom space (as attached hereto) for sealed bids on Lease of Classroom Space for the following area:
a. Classroom Space - Mercedes RFB# 2017-001-03-31

59896

Discussion/Approval to Declare Obsolete the Attached List of Items and Transfer Items to County's Surplus Department for Proper Disposition

59897

Recognition of Accident Free Centers

59887

Discussion/Approval of Summer Work Schedule

17.

WIC:

59968

WIC Program (1292):
Requesting approval to submit credit application to create sub account for WIC Department with Boggus Ford Lincoln in order to fix our 2009 Ford E-350 Diesel Cargo Van and authorize Valde Guerra, County Executive Officer to sign credit application.

18.

Precinct #2 - Comm. Cantu:

60038

1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo, and the City of Pharr concerning the use of the Pct 2 Las Milpas Park Pool by the City of Pharr to provide swimming lessons to citizens.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project regarding the use of the Pct 2 Las Milpas Park by the City of Pharr to provide swimming lessons to citizens.

19.

Precinct #3 - Comm. Flores:

60036

PCT 3 - Veterans Blvd SH495 (1200):
1. Approval of certification of revenues as certified by County Auditor for revenues received from the City of Palmview for the road improvement to Veterans Blvd. (SH 495).

2. Approval of 2017 appropriation of funds into Pct 3 Veterans Blvd. (SH 495) in the amount of $660.900.00.

20.

Precinct #4 - Comm. Palacios:

59923

1. Discussion consideration and approval for Hidalgo County Pct. 4 to appoint Carlos Cruz Leal student at the University of Texas Rio Grande Valley and Daniel Diaz student at the University of Texas at Austin, as interns under Hidalgo County Precinct 4 for the period of June 5, 2017 to August 11, 2017.

2. Authorization for Hidalgo County Judge to sign Affiliation/Training Letter for internship.

59972

Requesting approval of claim for the following, with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.

Invoice Date	Invoice No.	Description	Amount
05/22/17	879363	Subscription from 03/12 through 05/10	$32.93

21.

Budget & Management:

60042

1. Presentation and discussion on Hidalgo County Capital Improvement Plan
2. Presentation, discussion and possible action on CIP Plan of Finance.

59918

Requesting approval for payment of Invoice No.: Mission PL FY2017-2b to the City of Mission/Speer Memorial Library for the Hidalgo County Library System (eLibrary) payment in the amount of $400,000.00.

59803

Texas VINE Grant (1283):
Approval to submit the FY 2017 Texas VINE Grant reimbursement maintenance invoice in the amount of $6,928.83 (3rd Qtr.) and the Texas Statewide Automated Victim Notification Service (SAVNS) County Verification of Continuing Production Record with the authority for County Judge to sign the required documents.

Budget Appropriations:

59940

2016 General Fund & Special Revenue Fund-Capital Leases:
1. Approval of certification of revenues, as certified by the County Auditor, to fund capital lease expenditures for various departments.
2. Approval of 2016 appropriation of revenues & expenditures to fund capital lease expenditures for various departments.
3. Approval of various 2016 intradepartmental transfers to fund capital lease expenditures for various departments.

59912

Pct. 1 Rd. Maintenance (1200):
Approval of 2017 appropriation of funds into Pct. 1 Rd. Maintenance (121-005) in the amount of $122,350.92.

22.

Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).

59988

Approve an "Order" establishing the "Public Purpose" for the purchase of promotional items for disseminating information to vendors and residents of the functions, duties, responsibilities, policies and procedures of the Hidalgo County Purchasing Department at upcoming events commencing with UTRGV's Procurement Technical Assistance Center Annual South Texas Business Opportunity Forum [scheduled for June 27, 2017] thus promoting and encouraging more interest and vendor participation in the County's procurement projects.

Hidalgo County

59848

Presentation of bids received [as detailed in tabulation sheet contained herein] for the purpose of award & approval of contract document, to the vendor submitting the lowest & best bid for "Limestone" [meeting all specifications/requirements] and subject to compliance with HB1295 (if & when applicable).

59913

Acceptance and approval to exercise the County’s option to extend the final one (1) year renewal allowed under contract #E-16-125-03-22 under the same rates, terms and conditions with Gulf Data Products for the provision of “General Printing Services and Related Supplies” effective June 15, 2017 to June 14, 2018.

59711

Presentation of bids received for the purpose of award to the responsible vendor submitting the lowest & best bid [meeting all specifications and/or requirements] and approval of contract document for project titled: "Rental of Industrial Uniforms-Hidalgo County" through RFB No.: 2017-045-03-29-SMA

59777

Recommendation for CC to reject the sole bid received for RFB No.: 2017-012A-04-26-SGS titled: Hidalgo County-"Disposal of Used Oil-Oil Filters & Antifreeze" and to re-advertise this project, with modifications to Specifications, in hopes of obtaining more participation and better pricing.

Pct. 1

59985

PCT. 1
1. Requesting acceptance and approval of Certificate of Construction Completion as submitted by Texas Cordia Construction for Paving & Drainage Improvements for Mile 11 North (FM 1015 - Mile 1 West).
2. Requesting acceptance and approval of Application for Payment No. 7 (Retainage Release) in the amount of $31,666.57 as submitted by Texas Cordia Construction contracted vendor for the provision of Paving & Drainage Improvements for Mile 11 North (FM 1015-Mile 1 West) under Contract C-16-279-09-06.

60025

PCT.1
A. Requesting acceptance and approval of Certificate of Substantial Completion as submitted by Asago Construction for the FEMA Road & Drainage Improvements Project - Mile 4 North Road.
B. Acceptance and approval of Application for Payment #2 Final in the amount of $87,674.35 as submitted by Asago Construction for the provision of FEMA Road & Drainage Improvements for Mile 4 North Road under Contract# C-16-364-11-01

60029

PCT.1
A. Acceptance & Approval of Certificate of Construction Completion as submitted by Asago Construction for the FEMA Road & Drainage Improvements - Mile 4 North Road.
B. Acceptance & Approval of Application for Payment #3 Retainage in the amount of $14,304.53 as submitted by Asago Construction for the provision of FEMA Road & Drainage Improvements - Mile 4 North Road under Contract# C-16-364-11-01.

60052

A.) Requesting approval of final negotiated Agreement for Professional Engineering Services with L & G Consulting Engineers Inc., as it relates to Mile 6 Project (Contract # C-17-157-05-30) as approved for negotiations by Hidalgo County Commissioners Court on 03/07/2017;

B.) Requesting approval of Work Authorization No. 1 in the amount of $1,614,606.00, with L & G Engineering Services for Mile 6 Project.

59987

Pct. #1:
Requesting acceptance and approval of the following for 2GS, LLC dba Earthworks Enterprise for FEMA Road & Drainage Improvements: Mile 11 North, Mile 13 ½ & Yvette Circle under Contract C-16-398-12-13 including, but not limited to:
A. Certificate of Construction Completion as submitted and recommended by project engineer, LeFevre Engineering & Management Consulting, LLC reflecting the date of May 8, 2017;
B. Application for Payment No. 3 (Retainage Release) in the amount of $25,983.11.

60041

PCT 1
A. Requesting approval of Interlocal Cooperation Agreement between The City of Weslaco, Texas and Hidalgo County, Texas concerning Phase I and Phase II Improvements to Mile 6 West Road from Mile 9 North to Mile 11 North [Phase I project development activities to the Road consists of the Environmental Assessment, Public Involvement and Schematic Services and Phase II shall include Field Surveys, Right-of-Way Map, Plans, Specification & Estimates, Roadway Right-of-Way Acquisition/ Compensable Utility Services];

B. In accordance with Texas Government Code §791.014, Hidalgo County, Texas, acting by and through the Hidalgo County Commissioners Court, has been advised of a proposed project of a desire to widen and reconstruct Mile 6 West between Mile 9 and Mile 11 through a Phase II Inter-local Cooperation Agreement to be entered into with the City of Weslaco, Texas, and Hidalgo County.

59945

Pct. #1:
Acceptance and approval for items under Contract #C-16-363-11-01 between Hidalgo County [Pct. #1] ASAGO LLC, dba, ASAGO Construction for the FEMA Road & Drainage Improvements: Mile 2.5 East Road including but not limited to the following:

A. Certificate of Substantial Completion reflecting the date of May 11, 2017; and,
B. Payment Application No. 6 (Retainage) in the amount of $23,421.33.

Pct. 3

60010

A. Requesting approval of "Supplemental Agreement No. 1" as submitted by L&G Engineering Contract C-15-161-11-17 to extend the project limits as requested by the Texas Department of Transportation, to include the section from IH2 (US83) on Abram Road North to Veterans Blvd. (approximately 0.2 Miles), thence East to SH 364 (La Homa);

B. Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $1,321,800.00) as submitted by project engineer, L&G Consulting Engineers, Inc. dba L&G Engineering for, "PS&E, Surveys, Right-of-Way Map and Permitted Utilities Coordination for the Veterans Boulevard (SH 495) project from IH2 (US83) to La Homa Road (SH 364)" located in Precinct 3 through Contract # C-15-161-11-17;

C. Pursuant to contract with L&G Engineering, (Article 14) to C-15-161-11-17, approval to permit the subcontracting of R.O.W. Surveying Services, LLC and Ergonomic Transportation Systems, Inc. for the Veterans Boulevard Project.

59931

Requesting approval of a professional appraisal services agreement with CruzBro RGV, LLC dba The Real Estate Center for the purposes of appraisal services for: The Fair Market Value Appraisals in connection with the Acquisition of Land-Sale and/or Exchange, Rights of Way, Easements, Condemnations and Disposition of County owned Property located within Hidalgo County Precinct No. 3 (on an as needed basis) and as selected for negotiations by CC from the "POOL" of Appraisers by CC on 2/21/17.

Pct. 4

59993

Acceptance and approval of Change Order No. 10 (decrease) for deduction of Landscaping Allowance to zero-out Contract No. C-14-067-06-03 with JCon Construction, LLC. as reviewed/approved by project architect of record, Mata-Garcia Architects, LLP for: Hidalgo County Precinct No. 4 Project: Construction of the Linn-San Manuel Emergency Services Facilities with authority for County Judge, or Court Member to execute document.

Health & Human Services Dept.

60003

Requesting authority to advertise and procurement packet [drafted/developed by HC-DH&HS & Purchasing Dept.] the project titled: "Online Pharmacy Billing Services" - RFP No.: 2017-149-06-21-HGO for County Indigent Health Care Level 2 Pilot Program with draft contract document subject to final legal review/approval.

Co. Wide

59743

Presentation of Bids received (as detailed in tabulation sheet contained herein) for the purpose of award to the responsible multiple vendors submitting the lowest and best bids (including meeting specifications and/or requirements) with approval of contract document for project titled: Hidalgo County "Pipes & Related Miscellaneous Items" through RFB No.: 2017-046-04-05-FAZ as follow:
A. Rio Valley Pipe, LLC d/b/a CAPA;
B. HD Supply Waterworks, LTD
C. Act Pipe & Supply, Inc.
D. Ferguson Enterprises d/b/a Ferguson Waterworks
E. Aguaworks Pipe & Supply, LLC

23.

Open Forum

24.

Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:

Real Estate Acquisition

Pending and/or potential litigation

59997

Pending/potential litigation - Edinburg Municipal Airport & City of Edinburg Property

59927

EEOC Charge No. 451-2017-00801; Agnete Antons v. County of Hidalgo

59932

Claim of Estate of Gabriel Miranda, Jr., deceased

59954

Claim of AT&T

59956

Claim of Texas Department of Public Safety

59958

Claim of Juan Carlos Garcia

59960

Claim of Severino Roque

59994

Claim of AT&T

25.

A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)

26.

Open Session:

Real Estate Acquisition and appropriation for same

Pending and/or potential litigation

59999

Pending/potential litigation - Edinburg Municipal Airport & City of Edinburg Property

59928

EEOC Charge No. 451-2017-00801; Agnete Antons v. County of Hidalgo

59933

Claim of Estate of Gabriel Miranda, Jr., deceased

59955

Claim of AT&T