1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 59447 Discussion on Hidalgo County Drainage District No.1 Drainage projects, maintenance and operations. A. Employee Staff Development Day B. East Lateral Project 6. 59355 Authority to advertise and approval of plans and specifications developed by project engineer, Cruz-Hogan Consultants, Inc. for: -"Street and Drainage Improvements for Plena Vista Subdivision, Unit 2" -RFB No. HCDD1-17-023-05-10, including the re-advertising of project in the event no Bids are received, or received bids are rejected and project is still required. 7. 59357 Authority to advertise and approval of plans and specifications developed by project engineer, TEDSI Infrastructure Group for: -"Hidalgo County Precinct No. 1 Lucero del Norte Subdivision Rural Drainage Development" -RFB No. HCDD1-17-026-05-10 including the re-advertising of project in the event no Bids are received, or received bids are rejected and project is still required. 8. 59391 A. Requesting approval of closing documents for Parcel 39E as it relates to La Joya Bypass Outfall Ditch Project and authority of the Chairman of the Board to execute documents subject to final legal review. B. Pursuant to the Boards approval of Agenda Item No. 59391 (A), requesting approval to issue manual payment in the amount of $54,030.13 to Sierra Title of Hidalgo County, Inc. Order File No. 0003165861 Parcel 39E. 9. 59392 A. Requesting approval of closing documents for Parcel 11 as it relates to Precinct No. 2 Fee Simple Project and authority of the Chairman of the Board to execute documents. B. Pursuant to the Boards approval of Agenda Item No. 59392 (A), requesting approval to issue manual payment in the amount of $2,013.00 to Sierra Title of Hidalgo County, Inc. Order File No. 0003161866 Parcel 11. 10. 59393 Approval of Agreement for Temporary Construction Easement – ROSENDO VARGAS, Lot 1, Loma Verde Subdivision No.3 , Hidalgo County, Texas, as per plat recorded in instrument number 2462682, Map Records of Hidalgo County, Texas. 11. 59403 A. Request approval to reclassify M&O Slot 102 Truck Driver III to Truck Driver IV and set salary at $36,455. B. Request approval to create 1 Truck Driver V position and set salary at $42,521 and 1 Engineering Technician III at $39,371. C. Request approval to create 10 Temporary Maintenance I positions not to exceed 880 working hours and set Hourly rate at $12.88. D. Approval of Revised Salary Schedule and Budget Amendments to fund reclassification of Slot 102 and new positions as noted in items A, B, and C in the amount of $242,364.15 12. 59412 Requesting approval of final negotiated Professional Services Contract with Leonel Garza Jr. & Associates, LLC (Contract No. C-HCDD1-17-027-04-18) as it relates to on-call Appraisal Services for Hidalgo County Drainage District No. 1. Approved for negotiations by HCDD1 Board of Directors on April 5th, 2017. (Subject to Legal Review and compliance to Form 1295) 13. 59414 Requesting approval of final negotiated Professional Services Contract with Appraisal Haus as it relates to on-call Appraisal Services (Contract # C-HCDD1-17-028-04-18) for Hidalgo County Drainage District No.1. Approved for negotiations by HCDD1 Board of Directors on April 5, 2017. (Subject to Legal Review and compliance to Form 1295) 14. 59417 Requesting approval to accept bids and approval to execute a Construction Contract to lowest bidder meeting all specified requirements, for RFB No. HCDD1-17-015-03-29 “Hidalgo County Precinct No. 1 Mile 13 1/2 N. Rd & FM 1015 Area Drainage Improvements Project Phases 2 & 3”, to Texas Cordia Construction, LLC in the total bid amount of $560,989.00 for Base Bid and Alternate No. 1 as recommended by project engineer Urban Infrastructure Group, Inc., subject to compliance with HB1295 15. 59416 Requesting approval to accept bids and approval to execute a Construction Contract to lowest bidder meeting all specified requirements, for Base Bid and Alternate No. 3 for RFB No. HCDD1-17-007-03-01 “Hidalgo County Precinct No. 2 Minnesota-Cesar Chavez Area Drainage Improvements Project”, to Castle Enterprises, LLC. in the total bid amount of $339,732.77 as recommended by project engineer Quintanilla Headley & Associates, Inc.,subject to compliance with HB1295 16. 59418 Request approval of a budget amendment from the District's General Fund in the amount of $50,000.00 for legal services in relation to Raymondville Drain 2012 Bond Resolution. 17. 59419 2013 Bonds Budget: 330-East Donna Drain A. Approval of Change Order No. 1 from Mor-Will, LLC in the amount of $$28,000.00 and an additional (10) ten days to Construction Contract No. C-HCDD1-16-040-08-16 Drainage Improvement Project East Donna Drain Flood Pump. B. Application for Payment No. 2 in the amount of $72,195.75 from Mor-Will, LLC pertaining to Construction Contract No. C-HCDD1-16-040-08-16-Drainage Improvement Project-East Donna Drain Flood Pump. PO#630511. Project Engineer: Mark Corbitt, P.E.-Tedsi Infrastructure Group Budget: 345-Mercedes Lateral C. Application for Payment No. 2 in the amount of $180, 149.12 from Mor-Will, LLC pertaining to Construction Contract No. C-HCDD1-16-039-08-16 Drainage Improvement Project Mercedes Lateral Flood Pump. PO#627491 Project Engineer: Mark Corbitt, P.E.-Tedsi Infrastructure Group. Budget: 365-Rural Drainage Development Pct.4 D. Approval of Change Order No. 2 from Venser Contractors, LLC for an additional 30 days to Construction Contract No. HCDD1-16-045-09-27-Kenyon Rd. & Mile 17 Area Drainage Improvements. E. Application for Payment No. 2 in the amount of 59,005.61 from Venser Contractors, LLC pertaining to Construction Contract HCDD1-16-045-09-27 Kenyon Rd & Mile 17 Area Drainage Improvements. PO#630834 18. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: B. Real Estate Acquisition C. Pending and/or Potential Litigation 19. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 20. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 21. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 22. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
59420 Discussion, consideration and action on Resolution for the creation of new District Court(s)
1. 59449 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 59462 Presentation of Fund Information Report 3. 2017 Intradepartmental transfers: A. 59445 2017 - Emergency Management (1100) B. 59430 2017 - 275th District Court (1100) C. 59441 2017-D.A. CJD-DVSP (1281) D. 59371 2017 - Pct. 2 Rd Maint (1200) E. 59373 2017 - Pct 2 Adm (1200) F. 59422 2017 - Human Resources (1100) G. 59364 2017 - Constable Pct. #2 (1100) H. 59376 2017 - WIC Adm (1292) I. 59378 2017 - County Court #4 (1100) J. 59384 2016 - Sheriff's Federal Sharing - U.S. Treasury (1228) K. 59346 2017 - Nuisance Abatement Program (1100) L. 59350 2017 - Auxiliary Court (1100) M. 59351 2017 - Elections Department (1100) N. 59353 2017 - CCL#8 (1100) O. 59340 2017 - 370th District Court (1100) P. 59256 2017 - County Commissioners (1100) Q. 59279 2017 - Executive Office (1100) R. 59309 2017 - Elections LIT (1283) S. 59305 2017-D.A. CJD-VAP (1281) T. 59298 2017 - Constable Pct. 3 (1100) U. 59240 2017 - Constable Pct. 1 (1100) V. 59290 2017 - Pct 3 Rd. Maint (1200) W. 59242 2017 - JP Pct.1/Pl.1 (1100) X. 59280 2017 - District Attorney's Office -Crim DA (1100) Y. 59253 2017 - DA's Office/ Autopsies (1100) Z. 59241 2017 - DA (1223) AA. 59273 2017 - Tax Office (1100) BB. 59282 2017 - Facilities Management (1100) CC. 59413 2017 - Health & Human Services Dept. / Immunization (1293) DD. 59268 2017 - Health & Human Services Dept. / Clinics (1100) EE. 59366 2017 - Health & Human Services Dept. / CPS-HAZARDS (1293) FF. 59408 2017 - Health & Human Services Dept. / H.D. Adm (1293) GG. 59333 2017 - Health & Human Services Dept. / ELC (1293) HH. 59345 2017 - Health & Human Services Dept. / IDCU - EBOLA (1293) II. 59343 2017 - Infectious Disease (1293) JJ. 59342 2017 - Justice Court Tech (1242) 4. 2017 Interdepartmental transfers: A. 59442 Approval of interdepartmental transfer from Countywide Administration to Hidalgo County Library System in the amount of $400,000 to fund the creation of the Hidalgo County Electronic Library. B. 59434 Tax Office (1100): Approval of 2017 interdepartmental transfer from County Wide Adm. - Contingency to Tax Office, Program 001 in the amount of $50,000.00. C. 59409 CCL #8 (1100): Approval of 2017 interdepartmental transfer from Co Wide Adm. - Contingency to CCL #8 in the amount of $14,888.58. E. 59285 Pct.4 Emergency Srv. Linn-SM (1100): Approval of interdepartmental transfer from Pct.4 Parks (program 009) to Pct.4 Emergency Srv Linn (program 187) in the amount of $432.00. 5. Planning Department: A. 59361 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) B. 59283 1. Reimbursements of Financial Guarantee a. Ranchitos Escondidos Ph. I Subdivision- Pct.4 (Forrest N. Runnels) (Cesar Chavez Road & F.M. 2812) Reimbursement request: $6,000.00 for installation of 4 OSSF b. Ranchitos Escondidos Ph. 1-A Subdivision - Pct. 4 (Forrest N. Runnels) (Cesar Chavez Road & F.M. 2812) Reimbursement request: $28,500.00 for installation of 19 OSSF c. Ranchitos Escondidos Ph. 2 Subdivision- Pct. 4 (Forrest N. Runnels) (Cesar Chavez Road & F.M. 2812) Reimbursement request: $19,500.00 for installation of 13 OSSF d. Rio Vegas Ranches Subdivision- Pct. 4 (Richard A. Garza) (Cesar Chavez Road & Mile 17 North Road) Reimbursement request: $21,700.00 for Irrigation Improvement 6. Executive Office: A. 59344 Approval of Right of Way Permits: North Alamo Water Supply Corporation: Proposing to bore a 2 inch casing for a 3/4" waterline, from the centerline of Tower Road go East 5,280 feet. Will bore Minnesota Road from North to South. Alamo, TX. 7. Tax Refunds: A. 59173 Account Number Payer Amount B3265.99.000.0001.00 Chick-Fil-A, Inc. $2,818.63 C4151.00.000.0001.00 Chick-Fil-A Inc $3,368.50 N5410.00.000.0003.00 Chick-Fil-A Inc $8,022.50 P6321.99.000.007A.00 Chick-Fil-A, Inc. $3,198.18 S2979.00.00A.0008.00 Chick-Fil-A Inc $7,605.38 B. 59243 Account Number Payer Amount N2950.00.000.0006.00 Renaissance Surgery Group $6,419.40 C. 59270 Account Number Payer Amount B3265.00.000.0001.00 Chick-Fil-A Inc $2,644.41 M3550.99.022.0001.06 Autozone $5,618.85 D. 59272 Account Number Payer Amount N3400.00.000.2506.10 Sparks Family Limited $3,052.35 8. Membership Dues: A. 59311 Sheriff's Office: Requesting approval of requisition #339582 for 2017 membership dues to the Texas Law Enforcement Intelligence Unit Association for Hidalgo County Sheriff's Office in the amount of $100.00 with authority for the County Treasurer to issue check after auditing procedures are completed by the County Auditor. B. 59306 Sheriff's Office (1100): Requesting approval to pay American Jail Association 2017 membership dues, in the amount of $48.00 (Requisition # 339585), for Sheriff J.E. "Eddie" Guerra, with authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor. C. 59307 Sheriff's Office: Approval to pay 2017 membership dues to The National Narcotic Detector Dog Association (requisition #318008) for Javier Solis and K9 Tuske, Jaime Garcia and K9 Herbie, Jesse Trantham and K9 Vyttig, Oscar Elizondo and K9 Zar, Isidro Perez and K9 Bobbi, Armando Pena and K9 Miho, Juan Moreno and K9 Endy and Francisco Guerrero and K9 Munya, in the amount of $30.00 per team, with authority for the County Treasurer to issue check, after auditing procedures are completed by County Auditor. D. 59308 Sheriff's Office: Requesting approval of requisition #339583 for payment of 2017 membership dues to the National Internal Affairs Investigators Association for Hidalgo County Sheriff's Office in the amount of $50.00, with authority for the County Treasurer to issue check after auditing procedures are completed by the County Auditor. 9. Urban County: A. 59381 Requesting approval of one (1) applicant in the City of San Juan and one (1) applicant in the City of Weslaco under the Owner-Occupied Housing Rehabilitation Program. B. 59299 Requesting approval of one (1) applicant in the Countywide area, one (1) applicant in the City of Hidalgo, one (1) applicant in the City of Weslaco and one (1) applicant in the City of Progreso under the Owner-Occupied Housing Rehabilitation Program. 10. Budget & Management: A. 59404 2017 Salary Sweep (1100): Approval to transfer lapsed salaries from various departments into Countywide Administration-Contingency. B. 59248 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of March 16-31, 2017 in the amount of $37,188.48 and requesting approval of wire transfer. C. 59249 1. Approval of reimbursement in the amount of $617,737.67 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 03/23/17 to 04/05/17. 03/23-29/17 $277,476.07 03/30-31/17 $ 31,344.53 04/01-05/17 $308,917.07 TOTAL $617,737.67 2. Approval of wire transfer to cover claims paid. D. 59250 1. Approval of reimbursement in the amount of $95,544.50 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 03/25/17 to 04/07/17. 03/25-31/17 $74,666.12 04/01-07/17 $20,878.38 TOTAL $95,544.50 2. Approval of wire transfer to cover claims paid. E. 59267 Report and Approval of emergency transfers for the period of March 1, 2017 through March 31, 2017. 11. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 59446 Approval of Payment Application No. 4 in the amount of $145,555.20 submitted by Bearkat Construction LLC, awarded contractor for Precinct 1's Mile 9 North Road FEMA Project as certified for payment by project engineer, TEDSI Infrastructure Group, Contract #C-16-290-09-06. B. 59443 Approval of Payment Application No. 1 in the amount of $173,876.51 as submitted by 2GS, LLC for the provision of Road and Drainage Improvements for Mile 11 North, Mile 13 1/2 North, Yvette Circle D. 59349 Requesting approval of payment of Invoice #11326221 in the amount of $4,323.75 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-218-05-25 thru (WA#1), for Pct 2 Rancho Blanco Road Extension project. E. 59374 Requesting approval of payment for Invoice #201747, in the amount of $65,277.05, which was submitted for professional engineering services by TEDSI Infrastructure Group, contract C-12-119-07-31,thru (WA# 3) for the Pct. 2 Dicker Road Project. F. 59411 Hidalgo County Authority to exercise the sixty (60) day grace period option [provided under current contract] for "Pipes & Miscellaneous Items," for Hidalgo County, under the same rates, terms, and conditions with the following multiple contracts: 1. HD Supply Waters (E-16-168-04-05); 2. Rio Valley Pipe, LLC (E-16-168A-04-05); 4. ACT Pipe & Supply, Inc. (E-16-168C-04-05); 5. L&R Precast Concrete Work (E-16-166-04-19); with all subject to compliance with HB1295 &/or HB23 when and if applicable. G. 59415 Approval of Application for Payment No. 1 in the amount of $41,066.42 as submitted by ASAGO, LLC.- Contract# C-16-364-11-01 for the "FEMA Road and Drainage Improvements - Mile 4 North Road" project, as reviewed by project engineer, LeFevre Engineering. H. 59421 Authority to rescind action taken by Commissioners Court on February 6, 2017(AI-58361 #1) invoice #S17-018 in the amount of $25,093.04 for South Texas Infrastructure Group. as recommended and instructed by Auditor staff as a remedy to correct vendor submitting the incorrect/wrong invoice. I. 59440 1. Approval of change order approved by precinct to reduce the total by $650.00 due to credit J. 59436 1. Certificate of Construction Completion as submitted by 2GS,LLC. reflecting the date of 1/8/17 for Paving & Drainage Improvements for Colonia Noreste Project 2. Application for Pmt.# 5 Retainage Release in the amount of $28,009.38 as submitted by 2GS,LLC - Contract# C-16-260-07-19 under PO# 749711 for the provision of Paving & Drainage Improvements for Colonia Noreste. L. 59260 Pct 2: Requesting approval of payment of Invoice #20008 in the amount of $1,834.26 submitted by project engineer, B2Z Engineering LLC, for engineering services provided under Contract C-16-326-08-23 (WA#2), for Pct 2 Community Resource Center (CRC) Youth Facility Project. M. 59261 Requesting approval of payment of Invoice #20007 in the amount of $1,204.64 submitted by project engineer, B2Z Engineering LLC, for engineering services provided under Contract C-16-326-08-23 (WA#1), for Pct 2 Palmer Pavilion Renovation Project. N. 59397 Approval of Application for payment No.5 in the amount of $1,520.00 as submitted by Texas Cordia Construction, LLC.- Contract No. C-16-279-09-06 -PO# 751918 for the provision of Paving & Drainage Improvements Project to Mile 11 North (FM1015 - Mile 1 West). O. 59400 Approval of Application for Payment No. 4 in the amount of $92,135.97 as submitted by ASAGO, LLC. - Contract# C-16-363-11-01 PO#753760 for the provision of FEMA Road and Drainage Improvements Project to Mile 2 1/2 East Road. P. 59401 Requesting acceptance and approval of the following invoices in connection with various Pct.#4 projects for invoice processing and payments as submitted by: 1. L&G Consulting Engineers Inc., project engineer in connection with the Pct.#4's 10th Street to McColl Road Project - $14,642 - #11326208/P.O. #725312 2. South Texas Infrastructure Group, LLC. Sunflower Road Project - $29,523.55 -Invoice #S17-018/P.O. 753585. Q. 59375 Requesting acceptance and approval of the following invoices in connection with various Pct. #4 projects for invoice processing and payments as submitted by: 1. Millennium Engineers Group, Inc.: Alberta Drain Project - $756.50 -Invoice #619214-0417/P.O. #747439; 2. L&G Consulting Engineers Inc.: 10th Street Extension Project - $30,208.17 -Invoice #11326206/ P.O. #700265; 3. L&G Consulting Engineers Inc.: Sunflower Walking Trail Project -$514.44- Invoice #17-3-000003/P.O. #746888; 4. L&G Consulting Engineers Inc.: Mile 3 to 5 Project - $1,300.00 -Invoice #11326222 /P.O. #736559; 5. L&G Consulting Engineers Inc.: FM1925 & N. Alamo Rd. Project - $3,700.45 -Invoice #11326204/P.O. #684964; 6. L&G Consulting Engineers Inc.: Mile 5 Project - $47,015.00 -Invoice #11326214/ P.O. #740893. R. 59379 Authorization to advertise and approval of procurement packet for RFB No.: 2017-118-05-10-HGO - "Purchase of Firearms" including the approval to re-advertise project in the event that NO BIDS are received and/or are rejected and project is still required. S. 59296 Requesting approval of payment of Invoice #20009 in the amount of $25,776.59 submitted by B2Z Engineering LLC, for GIS mapping services under Contract C-16-326-08-23 (WA#3), for Pct 2. T. 59320 Requesting approval of payment of Invoice #11326203 in the amount of $11,229.12 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-171-04-12 (WA#1), for Pct 2 Dicker Road project. U. 59322 Requesting approval of payment of Invoice #11326209 in the amount of $8,325.53 as submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-336-09-29(WA#1), for Pct 2 Eldora Road project. V. 59327 Requesting approval of payment of Invoice #11326228 in the amount of $5,992.89 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-131-03-07 (WA#1), for Pct 2 CRC Youth Facility Project. W. 59329 Requesting approval of payment of Invoice #11326210 in the amount of $12,121.85 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-097-03-17(WA#4), for Pct 2 Nolana Loop project. X. 59313 Ratification of fully executed Change Order No. 2 reflecting an additional 59 calendar days to contractor RDH Site & Concrete Co., due to rain days and days too wet to work, for Pct. 1 Goolie Rd Paving Improvements Project as submitted though project engineer, LeFevre Engineering & Management Consulting, LLC (C-16-277-08-09) subject to compliance to HB1295 & HB23 if and when applicable. Y. 59287 Executive Office - Traffic Engineering: Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice Date Invoice # Amount PO # L&G Engineering, Inc. 3/31/17 11326198 $7,681.76 733569 Z. 59286 Executive Office - New Courthouse Project: Acceptance and approval of the following invoice in connection with drainage improvements @ SH107 & Bus 281 with authority for County Treasurer to issue payment after review and processing procedures are completed by County Auditor: Vendor Invoice Date Invoice# Amount PO# L&G Engineering, Inc. 3/31/17 11326223 $80,639.43 750481 AA. 59276 Requesting authority to advertise and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for Generator Maintenance, Service, & Repairs at Hidalgo County Sheriff's Office Facilities (including the authority to re-advertise the project in the event that not bids are received and/or are rejected and project is still required) BB. 59123 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County "Striping/Marking of County Roads, County Parking Lots & Miscellaneous County Owned Sites" - RFB No. 2017-053-05-10-TDL including the re-advertising of project in the event No Bids, or, Responses are rejected and project is still required. CC. 58943 Requesting authority to advertise with approval of RFB procurement packet (i.e., specifications/requirements, legal notice, draft requirements agreement etc.,) as attached hereto for: Hidalgo County - Traffic Road Signs & Other Related Misc. Equipment"- RFB 2017-062-05-10-YZV [including the re-advertising of projects in the event no Bids are received and/or are rejected and project is still required]. DD. 59271 Approval of Payment Application No. 4 in the amount of $188,659.51 submitted by L&G Construction, awarded contractor for Precinct 3 "South Detention Basin" project as certified for payment by project Engineer, L&G Engineer. C-16-161-08-09. FF. 59269 Acceptance and approval of the following invoices (for processing and payment) submitted by contracted/project engineer, L&G Consulting Engineers Inc. for : 1. Invoice No. 11326227 Liberty Road Project WA #4-$28,982.50; 2. Invoice No. 11326200 La Homa ROW-$3,240.00; 3. Invoice No. 11326202 South Detention Basin Project-$10,500.94; 5. Invoice No. 11326215 FM 676 (Mile 5) Project-$36,020.00 6. Invoice No. 11326230 FM 494 Shary Rd. WA #2-$7,200.00
59444 1. Ratification for change order No. 2 was approved by precinct to increase quantities on site 7 and decrease quantities on site 9 in the amount of $44,588.68 with no change to contract amount; 2. Approval of Payment Application No. 3 in the amount of $87,754.65 submitted by Bearkat Construction LLC, awarded contractor for Precinct 1's Mile 9 North Road FEMA Project as certified for payment by project engineer, TEDSI Infrastructure Group, C-16-290-09-06.
59411 Hidalgo County Authority to exercise the sixty (60) day grace period option [provided under current contract] for "Pipes & Miscellaneous Items," for Hidalgo County, under the same rates, terms, and conditions with the following multiple contracts: 1. HD Supply Waters (E-16-168-04-05); 2. Rio Valley Pipe, LLC (E-16-168A-04-05); 3. Pecan Construction, LLC dba Royal Ready Mix (E-16-168B-04-05); 4. ACT Pipe & Supply, Inc. (E-16-168C-04-05); 5. L&R Precast Concrete Work (E-16-166-04-19); with all subject to compliance with HB1295 &/or HB23 when and if applicable.
2. Approval of request for Payment-Application No. 4 in the amount of $2,517.50 as submitted by Texas Cordia Construction, LLC for the provision of Paving & Drainage Improvements Project to Mile 14 1/2 (Mile 4 to Mile 6) in connection to contract # C-16-280-09-06.
59325 Pct. 2: Requesting approval of payment of Invoice #11326221 in the amount of $4,323.75 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-218-05-25 through (WA#1), for Pct 2 Rancho Blanco Road Extension project.
59284 Acceptance and approval of invoice # M223376 in the amount of $851.00, and invoice B6800420 (March 7, 2017) in the amount of $515.00, for the processing and payment as submitted by HALFF ASSOCIATES, INC. for PROJECT: Mechanical and Electrical Design Services for Space Pressure Control for the County Autopsy Facility.
59269 Acceptance and approval of the following invoices (for processing and payment) submitted by contracted/project engineer, L&G Consulting Engineers Inc. for : 1. Invoice No. 11326227 Liberty Road Project WA #4-$28,982.50; 2. Invoice No. 11326200 La Homa ROW-$3,240.00; 3. Invoice No. 11326202 South Detention Basin Project-$10,500.94; 4. Invoice No. 11326212 Veterans Blvd. Project WA#1-$51,997.68; 5. Invoice No. 11326215 FM 676 (Mile 5) Project-$36,020.00 6. Invoice No. 11326230 FM 494 Shary Rd. WA #2-$7,200.00
59358 TXDOT-Precinct 3 CR872 (1315): Approval of 2017 interdepartmental transfer from Pct 3 Fund 1315 (program 045, 070, 071, 094) to Fund 1315 (program 077) in the amount $5,327.00
Sheriff's Office: A. 59238 Resolution in Recognition of Lieutenant Fidel Jasso for 35 years of service to Hidalgo County. B. 59239 Resolution in Honor of Detention Sergeant Oscar Martinez for 32 years of service to Hidalgo County.
59221 1. Discussion and presentation of the proposed Uniform Hospital Rate Increase Program (UHRIP). 2. Discussion, consideration and approval to draw down funds for the Uniform Hospital Rate Increase Program in the amount to be determined by HHSC instructions from the Local Provider Participation Fund (LPPF) with a transfer date of May 1. 2017. 3. Approval of Certification of Revenues as certified by the County Auditor from the Local Provider Participation Fund in the amount to be determined by HHSC instructions. 4. Approval of 2017 appropriations of funds from the LPPF in the amount to be determined by HHSC.
59377 Proclamation declaring April 2017 as Autism Awareness Month
Sheriff's Office: A. 59238 Resolution in Recognition of Lieutenant Fidel Jasso for 35 years of service to Hidalgo County. B. 59239 Resolution in Honor of Detention Sergeant Oscar Martinez for 32 years of service to Hidalgo County.
District Attorney's Office: 59154 Proclamation declaring April 2017 as Sexual Assault Awareness Month.
County Judge's Office: 59432 Status update on New Hidalgo County Courthouse project
59150 DA's Office - Victim Coordinator and Liaison Grant (VCLG) (1281): 1. Requesting approval to apply for the FY 2018-2019 Victim Coordinator and Liaison Grant (VCLG) with the Office of the Attorney General (OAG). 2. Requesting approval of Resolution and for the County Judge to sign document. 3. Requesting approval of Statements Supporting Submission of the Application document and for the County Judge to sign it.
HIDTA - Task Force: A. 59277 1. Authorization and approval to terminate the existing Memorandum of Understanding between the Hidalgo County Criminal District Attorney's Office HIDTA Task Force and the following: a. Hidalgo County Constable Precinct 3 b. Hidalgo County Constable Precinct 4 c. Hidalgo County Sheriff's Office 2. Authorization and approval to accept the Memorandum of Understanding between the Hidalgo County Criminal District Attorney's Office HIDTA Task Force and the following: a. Hidalgo County Constable Precinct 3 b. Hidalgo County Constable Precinct 4 c. Hidalgo County Sheriff's Office B. 59278 HIDTA Task Force -Chapter 59 (Fund 1251): Approval of 2017 appropriation of funds from HIDTA Chapter 59 unreserved fund balance in the amount of $50,000.
Constables: A. 59245 Constable Pct. 3 (1220): 1. Approval of certification of revenues by County Auditor in the amount of $1,622.61 for the Constable Pct. 3 2017 LEOSE funds. 2. Approval of appropriation of the Constable Pct. 3 2017 LEOSE funds in the amount of $1,622.61. 3. Approval of appropriation of funds from Constable Pct. 3 LEOSE unreserved fund balance in the amount of $864.16. B. 59293 Constable Pct. 3 - (1100) Requesting approval to process the following invoice as a claim, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor. Vendor Invoice No. Invoice Date Amount Charles Clark Chevrolet CVCS605717 03-27-2017 $136.51 C. 59252 Constable Pct.3 (1257) Approval of 2017 appropriation of the 2017 Federal Sharing Fund-US Treasury Fund Balance in the amount of $12,469.86. D. 59258 Const. Pct 3 FED SHRG (1261): Approval of the 2017 appropriation of the Federal Sharing DOJ fund balance in the amount of $11,698.08. E. 59247 Constable Pct. 3 (1230) Appropriation of the Hidalgo County Constable Pct. 3 2017 Chapter 59 Fund Balance in the amount of $80,504.83. F. 59302 Constable Precinct 4 - LBSP (1284): 1. Authorization and approval to apply for the Local Border Security Program (LBSP) FY18 grant with the Office of the Governor's Homeland Security Grants Division (HSGD), through e-grants. 2. Authorization for County Judge to e-sign application under e-grants as authorized official. 3. Approval of Resolution for LBSP FY18 Grant to designate Judge Ramon Garcia as grantee's authorized official and to sign required document. Grant Period: 9/1/2017 - 8/31/2018 G. 59339 Constable Pct 4 CCP59 (1231): Approval of 2017 appropriation of fund balance for Constable Pct. 4 CCP59 (1231) in the amount of $27,000.00.
Tax Office - Paul Villarreal: A. 59254 Discussion, consideration and action to extend the deadline of tax refund request, provided by Subsection(c) for the following, pursuant to Section 31.11 of Property Tax Code Subsection(c-1) Account Number Payer Amount Years F0330.04.000.0364.00 Mrs. Fidel Perez $1,374.68 2012-2013
Urban County: A. 59407 Approval of a Proclamation declaring April 2017 Fair Housing Month B. 59406 Approval of Proclamation declaring April 17th – April 22nd as CDBG Week. C. 59331 The Urban County Program on behalf of the City of Palmview is requesting approval of Amendment No.2 to the Professional Engineering contract with SAMES Engineering, Inc. The amendment will increase the amount of the existing contract $49,295.00 by $23,750.00. The new contract amount will be $73,045.00, utilizing Check No. 51675- City of Palmview General Funds. D. 59429 Subject to HB 1295 Compliance, Urban County Program, on behalf of Hidalgo County Precinct No. 1, is requesting approval of a best and final negotiated contract in the amount of $19,220.29 with Raba Kistner, Inc. for geotechnical and construction material testing services for the Delta Area Connector/East Lateral Project (Phase I and III) funded by the General Land Office (GLO). E. 59433 Subject to HB 1295 Compliance, requesting consideration and action to award and enter into a construction contract with RDH Site and Concrete, LLC in the amount of $102,732.00 (base bid & alternate). UCP Fiscal Year 29 (2016) Elsa – Street Improvement funds will be utilized. F. 59275 Requesting approval to execute the 2016-2020 Colonia Self Help Center (SHC) Program agreement between the County of Hidalgo Urban County Program and Proyeto Azteca G. 59265 1. Requesting approval to re-certify Proyecto Azteca Community Housing Development Organization (CHDO) within the County of Hidalgo. 2. Requesting approval to execute the 2016 HOME/CHDO agreement for Proyecto Azteca
Health & Human Services Department: A. 59326 Requesting approval to accept the Interlocal Cooperation Agreement between UTRGV and the County of Hidalgo. The purpose of the Interlocal is to engage and empower community residents to engage in behaviors and make changes that improve individual and population health and provide interprofessional experience for the UTRGV students involved. B. 59263 RLSS/LPHS (1293): 1. Requesting approval to accept the Regional Local Services System / Local Public Health Services grant contract #537-18-0225-00001 in the amount of $204,806.00 for the period of 09/01/2017 to 08/31/2019. 2. Requesting approval for County Judge to e-sign the RLSS/LPHS contract and related documents. 3. Requesting approval of the Certification of Revenue in the amount of $204,806.00. 4. Requesting approval of the budget appropriation in the amount of $102,403.00 for the FY 18 grant period and $102,403.00 for the FY 19 grant period. C. 59221 1. Discussion and presentation of the proposed Uniform Hospital Rate Increase Program (UHRIP). 2. Discussion, consideration and approval to draw down funds for the Uniform Hospital Rate Increase Program in the amount to be determined by HHSC instructions from the Local Provider Participation Fund (LPPF) with a transfer date of May 1. 2017. 3. Approval of Certification of Revenues as certified by the County Auditor from the Local Provider Participation Fund in the amount to be determined by HHSC instructions. 4. Approval of 2017 appropriations of funds from the LPPF in the amount to be determined by HHSC. D. Health Care Funding District: 1. 59144 Discussion and approval to amend the Hidalgo County Health Care Funding District Rules and Procedures. 2. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures E. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
IT Department: A. 59354 COMMISSIONER PCT. 4 Authorization and approval to purchase new wireless service and change service plan on existing cell phones through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following: Qty: Description: User: Service Plan: MDN: 2 Cell Phone Pct.4 Office Use Nationwide Unl. Mins. Email&Data Unl+MHS N&W/M2M/MSG UNL @ $69.99 + $5.00 taxes/fees = $74.99 each per month 956-279-5613 & 956-330-9402 5 Data Cards Pct.4 Office Use 4G Mobile Broadband Unl. $37.99 each per month 956-221-2292, 956-221-2293, 956-578-3164, 956-578-2177 & 956-358-1407 1 New Data Card Pct.4 Office Use 4G Mobile Broadband Unl. $37.99 each per month New MDN
Elections Administration: A. Discussion, consideration and action but not limited to Election updates. B. 59324 Discussion, consideration and approval authorizing Hidalgo County Elections Department to send notice of intent to participate in program for countywide election day polling precincts for the November 7, 2017 Constitutional Election. C. 59321 1. Approval of 2017 Full Contract for Election Services between Hidalgo County and the Sharyland Independent School District for their election to be held on May 6, 2017. 2. Approval of Full Contract for Election Services between Hidalgo County and the City of Sullivan City for their election to be held on May 6, 2017. 3. Approval of 2017 Full Contract for Election Services between Hidalgo County and the City of Mercedes for their election to be held on May 6, 2017.
Precinct #3 - Comm. Flores: A. 59310 1. Requesting approval of Interlocal Cooperation Agreement between City of Alton and County of Hidalgo concerning certain improvements to FM 676 (Mile 5) from SH 107 (Conway) to Taylor Road. 2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement regarding certain Phase III road improvements to FM 676 also known as Mile 5 from SH 107(Conway) to Taylor Road, a section which is in part within the City limits of Alton and in part within County jurisdiction. B. 59341 TXDOT Precinct No. 3: Requesting acceptance and approval of Advance Funding Agreement (AFA)-Amendment #1 between Hidalgo County and Texas Department of Transportation for Los Ebanos Rd. Bridge Replacement (CSJ # 0921-02-212) with authority for the County Judge to sign all required documentation.
Budget & Management: A. 59437 1. Approval to revise salary schedule as per AI# 58728 approved by Commissioners' Court on March 7, 2017. 2. Approval to revise salary schedule in accordance with Commissioners' Court action whenever a personnel related item is presented for consideration. B. 59438 FEMA (1200): 1. Approval of 2017 appropriation of funds into Precinct No.1 (programs 828-838) in the total amount of $296,254.96 R&B(1200): 2. Approval of 2017 appropriation of funds into Precinct No.4 for program (007) in the amount of $140,028.05 C. 59425 Pct 2 Various R&B Accounts (1200): Approval of 2017 appropriation of funds from the R&B unreserved fund balance for Various Pct 2 R&B Accounts in the amount of $2,588,757.42 to fund project & operating expenditures.
Purchasing Department: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 59394 Requesting approval to exercise the additional one (1) year term (under the same rates, terms and conditions) as provided in the current agreements for the provisions of "TITLE REPORT SERVICES-POOL" (on an as needed basis) for Hidalgo County, commencing, April 26, 2017, expiring, April 25, 2018 with the following firms: VALLEY LAND TITLE COMPANY LTD. - C-15-004-04-14 SOUTH TEXAS LAND INVESTIGATIONS - C-15-004A-04-14 2. 59140 Presentation of sole responsible vendor Anrige Inc., dba, A Clean Portoco submitting the lowest and best bid [and meeting all HC specifications/requirements] for the purpose of award & approval of contract for Request for Bid: Hidalgo County-"Lease and/or Service of Portable Toilets" project no.:2017-040-03-15-SGS. B. Executive Office 1. 59348 Acceptance and approval of Work Authorization No. 2 with an estimated cost of $ 23,805.00 as submitted by project engineer, Halff Associates, Inc. in connection to on call Professional Engineering Services agreement# C-16-188-05-10 for “Building Repairs, Renovations, Alteration, Additions and/or Other Related Services to County Owned Buildings” for: ["Mechanical & Electrical Engineering and Building Renovation Design for Fire Suppression System at the Hidalgo County Administration Building"] within Hidalgo County Precinct 4. 2. 59244 Requesting approval to process the attached quote [i.e invoice] for payment [to Dell Marketing, LP, C/O Dell USA [awarded vendor under DIR-SDD-1951] in the amount of $14,347.83 (Req. #340496) for Live Streaming Services [commenced in 2015-PO #716266 covering Aug. 2015-July 2016] of 50 Commissioner's Court Meetings and automatically continued from August 2016-July 2017 with authority for County Treasurer to issue payment after review/processing procedures are completed by County Auditor including the processing of Requisition into a Purchase Order as provider does not require agreement and to document the continued services of the second year. C. Pct. 1 1. 59435 a. Ratification of fully executed Change Order No. 2 in connection with contract C-16-260-07-19 with Contractor 2GS,LLC for the Colonia Noreste Paving and Drainage Improvement Project as recommended by engineer TEDSI Infrastructure Group, Inc, with a cost decrease in the amount of ($8,400.00) subject to compliance with HB 1295 when and if applicable. b. Approval of Application for Payment No. 4 in the amount of $7,096.51 as submitted by 2GS,LLC. Contract #C-16-260-07-19 for the provision of Paving and Drainage Improvements Project titled Colonia Noreste. 2. 58883 Acceptance and approval of contract (bid awarded by CC on 03-07-17) to 2GS, LLC d/b/a Earthworks Enterprise in the amount of $350,867.20 for FEMA Road Improvements for ONLY Site 1: Mile 1-1/2 West (between Mile 11 North & Mile 12 North) located in Edcouch, Texas. D. Pct. 2 1. 59424 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services required for Precinct No. 2 "ON CALL" Projects (on an as needed basis): L&G CONSULTING ENGINEERS HINOJOSA ENGINEERING, INC. JAVIER HINOJOSA ENGINEERING EVALUATOR NO. 1 98 97 95 Ranking c. Authority for the Purchasing Department to negotiate a professional services agreement commencing with the No. 1 ranked firm of _______________________ for professional engineering services required for Precinct No. 2 "ON CALL" Projects (on an as needed basis). 2. 59423 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with geo-technical and construction material testing services required for Precinct No. 2 Projects (on an as needed basis): L&G Consulting Engineers, Inc. Millennium Engineers Group Raba Kistner, Inc. EVALUATOR No. 1 97 95 93 Ranking c. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm of ___________________for geo-technical and construction material testing services (on call as needed basis) Pct. 2 . 3. 59387 A. Pursuant to CMAR statute [two-step method] and procurement packet, presentation of scoring grid (for the purpose of ranking by CC) of responses received and evaluated in connection with RFQ No. 2016-406-HGO - "Construction Manager at Risk for the Palmer Pavilion - Les Gilmore Kitchen Renovations": Holchemont Erickson Evaluator #1 50 58 Evaluator #2 49 58 Evaluator #3 51 57 Overall Rating Step 1 37 40 Total 187 213 B. Authority for the Purchasing Department along with project engineer and Pct. to commence negotiations with the No. 1 ranked firm of _____________________________________. E. Pct. 3 1. 59292 Acceptance of submitted proposal and approval to award job order contractor, Herrcon LLC through HC membership/participation with Buyboard Cooperative JOC Contract #520-16 for and through submitted: 1) Requisition #339674 - $25,437.21-Repair of the Dock; and, 2) Requisition #339675 - $59,169.79-Repair of the Pavilion at Pct. #'s 3 Anzalduas Park and processing of Purchase Orders for same. 2. 59359 A. Requesting acceptance and approval of a Substantial Completion date of September 12, 2016 for the Mile 2 North Road Project Contract #14-153-02-17, IOC Company LLC. B. As requested and instructed by HC Auditor's Office , acceptance and approval of heavy traffic days suspension of work as submitted by awarded Contractor. IOC Company, LLC [thru Contract #14-153-02-17] to L&G Engineering, project engineer including e-mail accounting for an additional three [3] days [through an oversight by engineer and not contractor] for Mile 2 North Road Project in connection with the attempt to impose/charge liquidated damages prior to processing invoices. F. Pct. 4 1. 59108 Requesting approval of First Amendment to agreement #C-16-226-06-20 between Hidalgo County and R.G.Enterprises, LLC, dba, G&G Contractors, LLC awarded in connection with the following project: Concrete Walking Trails at San Carlos CRC and Sunflower Park to replace the Statement of Credentials (approved by CC on 06/20/16-AI-55028). 2. 59297 Requesting approval of a professional architectural "on call" services agreement with THE WARREN GROUP ARCHITECTS, INC. for the purposes of: Repairs/Renovations/Remodeling, Additions/Alterations and/or Building Review/Assessment Related Services on a "per project basis" for County-owned Buildings/Structures located within HIDALGO COUNTY PRECINCT 4, through the [forms of an AIA Agreement] and as selected for negotiations through County's protocol under the "POOL" of Architects. 3. 59251 Pursuant to Article 14 of the "professional engineering services" agreement with Halff & Associates, Inc., is requesting approval to engage the services of SUB-CONTRACTOR -TEXAS STATE ENVIRONMENTAL (TSEC) under SA2-WA1 in connection to Contract # C-16-188-05-10 (as previously approved by CC on 01/10/17-AI-57889) with adherence to insurance provisions required by said article and, subject to compliance with [HB1295 Form, [when and/or if applicable]. G. WIC 1. 59368 Presentation of the sole, lowest and best bid submitted & received by vendor, BIC Development Corp. and meeting all specifications and/or requirements (as detailed in the supporting documentation contained herein) for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County - "Lease of Space for Off Premises Storage Area for WIC" through project No.: 2017-048-04-05-FAZ. H. Co. Wide 1. 59380 HIDALGO COUNTY: a. Authority to amend & revise [additions] the current list of vendors [CC/AI#52408/12-08-15 & attached hereto] in connection with the exemption of authority to purchase repairs only (excludes maintenance for vehicles or equipment) for County-owned vehicles and equipment through the established and approved procedures for the requisition and purchase order process with said authority through 12-31-17; and, The following agenda items effective 01-01-18 through 12-31-19: a. Requesting exemption from competitive bidding requirements under Tx. Local Government Code, Chapter 262, Sections-.024(a)(3)-"an item necessary because of unforeseen damage to public property;", and (7)-"an item that can be obtained from only one source, including"-(B) films, manuscripts, or books -(D) "captive replacement parts or components for equipment;" and (11) "vehicle and equipment repairs" b. Requesting authority to purchase repairs only (excludes maintenance for vehicles or equipment} for County-owned vehicles and equipment from the vendors identified and detailed list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to extend through December 31, 2019. c. Requesting authority to purchase parts for County-owned vehicles, equipment, heavy equipment and machinery from the vendors identified and detailed revised list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to purchase through December 31, 2019; d. Requesting authority to purchase books, publications, films and manuscripts as detailed in attachments herein for those applicable Elected Offices, Departments, Programs and/or Agencies as well as Specialized Local Entities through all funding sources; e. Requesting exemption from competitive bidding requirements under Tx. Local Govn.Code, Chapter 262, Section .024(a)(8)(d)"an item of food for Sheriff Office, Adult Detention Facility, aka, County Jail), Texas Agrilife Extension Service including all other Hidalgo County Elected Offices, Departments, Programs and/or Agencies as well as Specialized Local Entities (i.e. Adult & Juvenile) through all funding sources with action valid through December 31, 2019; f. Pursuant to same statute, specifically 262.024(d), action the following: 1. Solicitation of at least three (3) quotes by: 2. Telephone; 3. Written quotations; g. Set the intervals for the solicitation of quotes for: 1. Current & historic time frame is 30 days; 2. Other as approved ________________; h. Presentation for approval of the proposed draft solicitation quote/bid form including, terms, conditions, requirements, as detailed on Hidalgo County Purchase Order document valid through December 31, 2019. 2. 59291 Recommending and approval to reject sole bid received for project titled - Hidalgo County "Pre-Cast Safety End Treatments" project #2017-047-04-05-FAZ as response does not address all items and historically use and purchase of said products have been very limited in the past several years.
Open Forum
20. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 59427 CL-17-0608-D; Juan C. Cervantes v Elite Auto Service; et al D. 59335 EEOC Charge No. 451-2017-00647: Ruben Hernandez v. County of Hidalgo E. 59337 EEOC Charge No. 451-2016-02842: Jose Lauro Hinojosa v County of Hidalgo F. 59362 Claim of Patricia Love and Celeste Rodriguez G. 59294 Hidalgo County v. Tiana Monique Juarez 21. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
Open Session: Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 59428 CL-17-0608-D; Juan C. Cervantes v Elite Auto Service; et al D. 59336 EEOC Charge No. 451-2017-00647: Ruben Hernandez v. County of Hidalgo E. 59338 EEOC Charge No. 451-2016-02842: Jose Lauro Hinojosa v County of Hidalgo F. 59363 Claim of Patricia Love and Celeste Rodriguez G. 59295 Hidalgo County v. Tiana Monique Juarez 23. Closed Session: Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed 24. Open Session: Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed 25. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 59447 Discussion on Hidalgo County Drainage District No.1 Drainage projects, maintenance and operations. A. Employee Staff Development Day B. East Lateral Project 6. 59355 Authority to advertise and approval of plans and specifications developed by project engineer, Cruz-Hogan Consultants, Inc. for: -"Street and Drainage Improvements for Plena Vista Subdivision, Unit 2" -RFB No. HCDD1-17-023-05-10, including the re-advertising of project in the event no Bids are received, or received bids are rejected and project is still required. 7. 59357 Authority to advertise and approval of plans and specifications developed by project engineer, TEDSI Infrastructure Group for: -"Hidalgo County Precinct No. 1 Lucero del Norte Subdivision Rural Drainage Development" -RFB No. HCDD1-17-026-05-10 including the re-advertising of project in the event no Bids are received, or received bids are rejected and project is still required. 8. 59391 A. Requesting approval of closing documents for Parcel 39E as it relates to La Joya Bypass Outfall Ditch Project and authority of the Chairman of the Board to execute documents subject to final legal review. B. Pursuant to the Boards approval of Agenda Item No. 59391 (A), requesting approval to issue manual payment in the amount of $54,030.13 to Sierra Title of Hidalgo County, Inc. Order File No. 0003165861 Parcel 39E. 9. 59392 A. Requesting approval of closing documents for Parcel 11 as it relates to Precinct No. 2 Fee Simple Project and authority of the Chairman of the Board to execute documents. B. Pursuant to the Boards approval of Agenda Item No. 59392 (A), requesting approval to issue manual payment in the amount of $2,013.00 to Sierra Title of Hidalgo County, Inc. Order File No. 0003161866 Parcel 11. 10. 59393 Approval of Agreement for Temporary Construction Easement – ROSENDO VARGAS, Lot 1, Loma Verde Subdivision No.3 , Hidalgo County, Texas, as per plat recorded in instrument number 2462682, Map Records of Hidalgo County, Texas. 11. 59403 A. Request approval to reclassify M&O Slot 102 Truck Driver III to Truck Driver IV and set salary at $36,455. B. Request approval to create 1 Truck Driver V position and set salary at $42,521 and 1 Engineering Technician III at $39,371. C. Request approval to create 10 Temporary Maintenance I positions not to exceed 880 working hours and set Hourly rate at $12.88. D. Approval of Revised Salary Schedule and Budget Amendments to fund reclassification of Slot 102 and new positions as noted in items A, B, and C in the amount of $242,364.15 12. 59412 Requesting approval of final negotiated Professional Services Contract with Leonel Garza Jr. & Associates, LLC (Contract No. C-HCDD1-17-027-04-18) as it relates to on-call Appraisal Services for Hidalgo County Drainage District No. 1. Approved for negotiations by HCDD1 Board of Directors on April 5th, 2017. (Subject to Legal Review and compliance to Form 1295) 13. 59414 Requesting approval of final negotiated Professional Services Contract with Appraisal Haus as it relates to on-call Appraisal Services (Contract # C-HCDD1-17-028-04-18) for Hidalgo County Drainage District No.1. Approved for negotiations by HCDD1 Board of Directors on April 5, 2017. (Subject to Legal Review and compliance to Form 1295) 14. 59417 Requesting approval to accept bids and approval to execute a Construction Contract to lowest bidder meeting all specified requirements, for RFB No. HCDD1-17-015-03-29 “Hidalgo County Precinct No. 1 Mile 13 1/2 N. Rd & FM 1015 Area Drainage Improvements Project Phases 2 & 3”, to Texas Cordia Construction, LLC in the total bid amount of $560,989.00 for Base Bid and Alternate No. 1 as recommended by project engineer Urban Infrastructure Group, Inc., subject to compliance with HB1295 15. 59416 Requesting approval to accept bids and approval to execute a Construction Contract to lowest bidder meeting all specified requirements, for Base Bid and Alternate No. 3 for RFB No. HCDD1-17-007-03-01 “Hidalgo County Precinct No. 2 Minnesota-Cesar Chavez Area Drainage Improvements Project”, to Castle Enterprises, LLC. in the total bid amount of $339,732.77 as recommended by project engineer Quintanilla Headley & Associates, Inc.,subject to compliance with HB1295 16. 59418 Request approval of a budget amendment from the District's General Fund in the amount of $50,000.00 for legal services in relation to Raymondville Drain 2012 Bond Resolution. 17. 59419 2013 Bonds Budget: 330-East Donna Drain A. Approval of Change Order No. 1 from Mor-Will, LLC in the amount of $$28,000.00 and an additional (10) ten days to Construction Contract No. C-HCDD1-16-040-08-16 Drainage Improvement Project East Donna Drain Flood Pump. B. Application for Payment No. 2 in the amount of $72,195.75 from Mor-Will, LLC pertaining to Construction Contract No. C-HCDD1-16-040-08-16-Drainage Improvement Project-East Donna Drain Flood Pump. PO#630511. Project Engineer: Mark Corbitt, P.E.-Tedsi Infrastructure Group Budget: 345-Mercedes Lateral C. Application for Payment No. 2 in the amount of $180, 149.12 from Mor-Will, LLC pertaining to Construction Contract No. C-HCDD1-16-039-08-16 Drainage Improvement Project Mercedes Lateral Flood Pump. PO#627491 Project Engineer: Mark Corbitt, P.E.-Tedsi Infrastructure Group. Budget: 365-Rural Drainage Development Pct.4 D. Approval of Change Order No. 2 from Venser Contractors, LLC for an additional 30 days to Construction Contract No. HCDD1-16-045-09-27-Kenyon Rd. & Mile 17 Area Drainage Improvements. E. Application for Payment No. 2 in the amount of 59,005.61 from Venser Contractors, LLC pertaining to Construction Contract HCDD1-16-045-09-27 Kenyon Rd & Mile 17 Area Drainage Improvements. PO#630834 18. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: B. Real Estate Acquisition C. Pending and/or Potential Litigation 19. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 20. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 21. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 22. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
59420 Discussion, consideration and action on Resolution for the creation of new District Court(s)
1. 59449 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 59462 Presentation of Fund Information Report 3. 2017 Intradepartmental transfers: A. 59445 2017 - Emergency Management (1100) B. 59430 2017 - 275th District Court (1100) C. 59441 2017-D.A. CJD-DVSP (1281) D. 59371 2017 - Pct. 2 Rd Maint (1200) E. 59373 2017 - Pct 2 Adm (1200) F. 59422 2017 - Human Resources (1100) G. 59364 2017 - Constable Pct. #2 (1100) H. 59376 2017 - WIC Adm (1292) I. 59378 2017 - County Court #4 (1100) J. 59384 2016 - Sheriff's Federal Sharing - U.S. Treasury (1228) K. 59346 2017 - Nuisance Abatement Program (1100) L. 59350 2017 - Auxiliary Court (1100) M. 59351 2017 - Elections Department (1100) N. 59353 2017 - CCL#8 (1100) O. 59340 2017 - 370th District Court (1100) P. 59256 2017 - County Commissioners (1100) Q. 59279 2017 - Executive Office (1100) R. 59309 2017 - Elections LIT (1283) S. 59305 2017-D.A. CJD-VAP (1281) T. 59298 2017 - Constable Pct. 3 (1100) U. 59240 2017 - Constable Pct. 1 (1100) V. 59290 2017 - Pct 3 Rd. Maint (1200) W. 59242 2017 - JP Pct.1/Pl.1 (1100) X. 59280 2017 - District Attorney's Office -Crim DA (1100) Y. 59253 2017 - DA's Office/ Autopsies (1100) Z. 59241 2017 - DA (1223) AA. 59273 2017 - Tax Office (1100) BB. 59282 2017 - Facilities Management (1100) CC. 59413 2017 - Health & Human Services Dept. / Immunization (1293) DD. 59268 2017 - Health & Human Services Dept. / Clinics (1100) EE. 59366 2017 - Health & Human Services Dept. / CPS-HAZARDS (1293) FF. 59408 2017 - Health & Human Services Dept. / H.D. Adm (1293) GG. 59333 2017 - Health & Human Services Dept. / ELC (1293) HH. 59345 2017 - Health & Human Services Dept. / IDCU - EBOLA (1293) II. 59343 2017 - Infectious Disease (1293) JJ. 59342 2017 - Justice Court Tech (1242) 4. 2017 Interdepartmental transfers: A. 59442 Approval of interdepartmental transfer from Countywide Administration to Hidalgo County Library System in the amount of $400,000 to fund the creation of the Hidalgo County Electronic Library. B. 59434 Tax Office (1100): Approval of 2017 interdepartmental transfer from County Wide Adm. - Contingency to Tax Office, Program 001 in the amount of $50,000.00. C. 59409 CCL #8 (1100): Approval of 2017 interdepartmental transfer from Co Wide Adm. - Contingency to CCL #8 in the amount of $14,888.58. E. 59285 Pct.4 Emergency Srv. Linn-SM (1100): Approval of interdepartmental transfer from Pct.4 Parks (program 009) to Pct.4 Emergency Srv Linn (program 187) in the amount of $432.00. 5. Planning Department: A. 59361 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) B. 59283 1. Reimbursements of Financial Guarantee a. Ranchitos Escondidos Ph. I Subdivision- Pct.4 (Forrest N. Runnels) (Cesar Chavez Road & F.M. 2812) Reimbursement request: $6,000.00 for installation of 4 OSSF b. Ranchitos Escondidos Ph. 1-A Subdivision - Pct. 4 (Forrest N. Runnels) (Cesar Chavez Road & F.M. 2812) Reimbursement request: $28,500.00 for installation of 19 OSSF c. Ranchitos Escondidos Ph. 2 Subdivision- Pct. 4 (Forrest N. Runnels) (Cesar Chavez Road & F.M. 2812) Reimbursement request: $19,500.00 for installation of 13 OSSF d. Rio Vegas Ranches Subdivision- Pct. 4 (Richard A. Garza) (Cesar Chavez Road & Mile 17 North Road) Reimbursement request: $21,700.00 for Irrigation Improvement 6. Executive Office: A. 59344 Approval of Right of Way Permits: North Alamo Water Supply Corporation: Proposing to bore a 2 inch casing for a 3/4" waterline, from the centerline of Tower Road go East 5,280 feet. Will bore Minnesota Road from North to South. Alamo, TX. 7. Tax Refunds: A. 59173 Account Number Payer Amount B3265.99.000.0001.00 Chick-Fil-A, Inc. $2,818.63 C4151.00.000.0001.00 Chick-Fil-A Inc $3,368.50 N5410.00.000.0003.00 Chick-Fil-A Inc $8,022.50 P6321.99.000.007A.00 Chick-Fil-A, Inc. $3,198.18 S2979.00.00A.0008.00 Chick-Fil-A Inc $7,605.38 B. 59243 Account Number Payer Amount N2950.00.000.0006.00 Renaissance Surgery Group $6,419.40 C. 59270 Account Number Payer Amount B3265.00.000.0001.00 Chick-Fil-A Inc $2,644.41 M3550.99.022.0001.06 Autozone $5,618.85 D. 59272 Account Number Payer Amount N3400.00.000.2506.10 Sparks Family Limited $3,052.35 8. Membership Dues: A. 59311 Sheriff's Office: Requesting approval of requisition #339582 for 2017 membership dues to the Texas Law Enforcement Intelligence Unit Association for Hidalgo County Sheriff's Office in the amount of $100.00 with authority for the County Treasurer to issue check after auditing procedures are completed by the County Auditor. B. 59306 Sheriff's Office (1100): Requesting approval to pay American Jail Association 2017 membership dues, in the amount of $48.00 (Requisition # 339585), for Sheriff J.E. "Eddie" Guerra, with authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor. C. 59307 Sheriff's Office: Approval to pay 2017 membership dues to The National Narcotic Detector Dog Association (requisition #318008) for Javier Solis and K9 Tuske, Jaime Garcia and K9 Herbie, Jesse Trantham and K9 Vyttig, Oscar Elizondo and K9 Zar, Isidro Perez and K9 Bobbi, Armando Pena and K9 Miho, Juan Moreno and K9 Endy and Francisco Guerrero and K9 Munya, in the amount of $30.00 per team, with authority for the County Treasurer to issue check, after auditing procedures are completed by County Auditor. D. 59308 Sheriff's Office: Requesting approval of requisition #339583 for payment of 2017 membership dues to the National Internal Affairs Investigators Association for Hidalgo County Sheriff's Office in the amount of $50.00, with authority for the County Treasurer to issue check after auditing procedures are completed by the County Auditor. 9. Urban County: A. 59381 Requesting approval of one (1) applicant in the City of San Juan and one (1) applicant in the City of Weslaco under the Owner-Occupied Housing Rehabilitation Program. B. 59299 Requesting approval of one (1) applicant in the Countywide area, one (1) applicant in the City of Hidalgo, one (1) applicant in the City of Weslaco and one (1) applicant in the City of Progreso under the Owner-Occupied Housing Rehabilitation Program. 10. Budget & Management: A. 59404 2017 Salary Sweep (1100): Approval to transfer lapsed salaries from various departments into Countywide Administration-Contingency. B. 59248 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of March 16-31, 2017 in the amount of $37,188.48 and requesting approval of wire transfer. C. 59249 1. Approval of reimbursement in the amount of $617,737.67 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 03/23/17 to 04/05/17. 03/23-29/17 $277,476.07 03/30-31/17 $ 31,344.53 04/01-05/17 $308,917.07 TOTAL $617,737.67 2. Approval of wire transfer to cover claims paid. D. 59250 1. Approval of reimbursement in the amount of $95,544.50 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 03/25/17 to 04/07/17. 03/25-31/17 $74,666.12 04/01-07/17 $20,878.38 TOTAL $95,544.50 2. Approval of wire transfer to cover claims paid. E. 59267 Report and Approval of emergency transfers for the period of March 1, 2017 through March 31, 2017. 11. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 59446 Approval of Payment Application No. 4 in the amount of $145,555.20 submitted by Bearkat Construction LLC, awarded contractor for Precinct 1's Mile 9 North Road FEMA Project as certified for payment by project engineer, TEDSI Infrastructure Group, Contract #C-16-290-09-06. B. 59443 Approval of Payment Application No. 1 in the amount of $173,876.51 as submitted by 2GS, LLC for the provision of Road and Drainage Improvements for Mile 11 North, Mile 13 1/2 North, Yvette Circle D. 59349 Requesting approval of payment of Invoice #11326221 in the amount of $4,323.75 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-218-05-25 thru (WA#1), for Pct 2 Rancho Blanco Road Extension project. E. 59374 Requesting approval of payment for Invoice #201747, in the amount of $65,277.05, which was submitted for professional engineering services by TEDSI Infrastructure Group, contract C-12-119-07-31,thru (WA# 3) for the Pct. 2 Dicker Road Project. F. 59411 Hidalgo County Authority to exercise the sixty (60) day grace period option [provided under current contract] for "Pipes & Miscellaneous Items," for Hidalgo County, under the same rates, terms, and conditions with the following multiple contracts: 1. HD Supply Waters (E-16-168-04-05); 2. Rio Valley Pipe, LLC (E-16-168A-04-05); 4. ACT Pipe & Supply, Inc. (E-16-168C-04-05); 5. L&R Precast Concrete Work (E-16-166-04-19); with all subject to compliance with HB1295 &/or HB23 when and if applicable. G. 59415 Approval of Application for Payment No. 1 in the amount of $41,066.42 as submitted by ASAGO, LLC.- Contract# C-16-364-11-01 for the "FEMA Road and Drainage Improvements - Mile 4 North Road" project, as reviewed by project engineer, LeFevre Engineering. H. 59421 Authority to rescind action taken by Commissioners Court on February 6, 2017(AI-58361 #1) invoice #S17-018 in the amount of $25,093.04 for South Texas Infrastructure Group. as recommended and instructed by Auditor staff as a remedy to correct vendor submitting the incorrect/wrong invoice. I. 59440 1. Approval of change order approved by precinct to reduce the total by $650.00 due to credit J. 59436 1. Certificate of Construction Completion as submitted by 2GS,LLC. reflecting the date of 1/8/17 for Paving & Drainage Improvements for Colonia Noreste Project 2. Application for Pmt.# 5 Retainage Release in the amount of $28,009.38 as submitted by 2GS,LLC - Contract# C-16-260-07-19 under PO# 749711 for the provision of Paving & Drainage Improvements for Colonia Noreste. L. 59260 Pct 2: Requesting approval of payment of Invoice #20008 in the amount of $1,834.26 submitted by project engineer, B2Z Engineering LLC, for engineering services provided under Contract C-16-326-08-23 (WA#2), for Pct 2 Community Resource Center (CRC) Youth Facility Project. M. 59261 Requesting approval of payment of Invoice #20007 in the amount of $1,204.64 submitted by project engineer, B2Z Engineering LLC, for engineering services provided under Contract C-16-326-08-23 (WA#1), for Pct 2 Palmer Pavilion Renovation Project. N. 59397 Approval of Application for payment No.5 in the amount of $1,520.00 as submitted by Texas Cordia Construction, LLC.- Contract No. C-16-279-09-06 -PO# 751918 for the provision of Paving & Drainage Improvements Project to Mile 11 North (FM1015 - Mile 1 West). O. 59400 Approval of Application for Payment No. 4 in the amount of $92,135.97 as submitted by ASAGO, LLC. - Contract# C-16-363-11-01 PO#753760 for the provision of FEMA Road and Drainage Improvements Project to Mile 2 1/2 East Road. P. 59401 Requesting acceptance and approval of the following invoices in connection with various Pct.#4 projects for invoice processing and payments as submitted by: 1. L&G Consulting Engineers Inc., project engineer in connection with the Pct.#4's 10th Street to McColl Road Project - $14,642 - #11326208/P.O. #725312 2. South Texas Infrastructure Group, LLC. Sunflower Road Project - $29,523.55 -Invoice #S17-018/P.O. 753585. Q. 59375 Requesting acceptance and approval of the following invoices in connection with various Pct. #4 projects for invoice processing and payments as submitted by: 1. Millennium Engineers Group, Inc.: Alberta Drain Project - $756.50 -Invoice #619214-0417/P.O. #747439; 2. L&G Consulting Engineers Inc.: 10th Street Extension Project - $30,208.17 -Invoice #11326206/ P.O. #700265; 3. L&G Consulting Engineers Inc.: Sunflower Walking Trail Project -$514.44- Invoice #17-3-000003/P.O. #746888; 4. L&G Consulting Engineers Inc.: Mile 3 to 5 Project - $1,300.00 -Invoice #11326222 /P.O. #736559; 5. L&G Consulting Engineers Inc.: FM1925 & N. Alamo Rd. Project - $3,700.45 -Invoice #11326204/P.O. #684964; 6. L&G Consulting Engineers Inc.: Mile 5 Project - $47,015.00 -Invoice #11326214/ P.O. #740893. R. 59379 Authorization to advertise and approval of procurement packet for RFB No.: 2017-118-05-10-HGO - "Purchase of Firearms" including the approval to re-advertise project in the event that NO BIDS are received and/or are rejected and project is still required. S. 59296 Requesting approval of payment of Invoice #20009 in the amount of $25,776.59 submitted by B2Z Engineering LLC, for GIS mapping services under Contract C-16-326-08-23 (WA#3), for Pct 2. T. 59320 Requesting approval of payment of Invoice #11326203 in the amount of $11,229.12 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-171-04-12 (WA#1), for Pct 2 Dicker Road project. U. 59322 Requesting approval of payment of Invoice #11326209 in the amount of $8,325.53 as submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-336-09-29(WA#1), for Pct 2 Eldora Road project. V. 59327 Requesting approval of payment of Invoice #11326228 in the amount of $5,992.89 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-131-03-07 (WA#1), for Pct 2 CRC Youth Facility Project. W. 59329 Requesting approval of payment of Invoice #11326210 in the amount of $12,121.85 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-097-03-17(WA#4), for Pct 2 Nolana Loop project. X. 59313 Ratification of fully executed Change Order No. 2 reflecting an additional 59 calendar days to contractor RDH Site & Concrete Co., due to rain days and days too wet to work, for Pct. 1 Goolie Rd Paving Improvements Project as submitted though project engineer, LeFevre Engineering & Management Consulting, LLC (C-16-277-08-09) subject to compliance to HB1295 & HB23 if and when applicable. Y. 59287 Executive Office - Traffic Engineering: Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice Date Invoice # Amount PO # L&G Engineering, Inc. 3/31/17 11326198 $7,681.76 733569 Z. 59286 Executive Office - New Courthouse Project: Acceptance and approval of the following invoice in connection with drainage improvements @ SH107 & Bus 281 with authority for County Treasurer to issue payment after review and processing procedures are completed by County Auditor: Vendor Invoice Date Invoice# Amount PO# L&G Engineering, Inc. 3/31/17 11326223 $80,639.43 750481 AA. 59276 Requesting authority to advertise and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for Generator Maintenance, Service, & Repairs at Hidalgo County Sheriff's Office Facilities (including the authority to re-advertise the project in the event that not bids are received and/or are rejected and project is still required) BB. 59123 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County "Striping/Marking of County Roads, County Parking Lots & Miscellaneous County Owned Sites" - RFB No. 2017-053-05-10-TDL including the re-advertising of project in the event No Bids, or, Responses are rejected and project is still required. CC. 58943 Requesting authority to advertise with approval of RFB procurement packet (i.e., specifications/requirements, legal notice, draft requirements agreement etc.,) as attached hereto for: Hidalgo County - Traffic Road Signs & Other Related Misc. Equipment"- RFB 2017-062-05-10-YZV [including the re-advertising of projects in the event no Bids are received and/or are rejected and project is still required]. DD. 59271 Approval of Payment Application No. 4 in the amount of $188,659.51 submitted by L&G Construction, awarded contractor for Precinct 3 "South Detention Basin" project as certified for payment by project Engineer, L&G Engineer. C-16-161-08-09. FF. 59269 Acceptance and approval of the following invoices (for processing and payment) submitted by contracted/project engineer, L&G Consulting Engineers Inc. for : 1. Invoice No. 11326227 Liberty Road Project WA #4-$28,982.50; 2. Invoice No. 11326200 La Homa ROW-$3,240.00; 3. Invoice No. 11326202 South Detention Basin Project-$10,500.94; 5. Invoice No. 11326215 FM 676 (Mile 5) Project-$36,020.00 6. Invoice No. 11326230 FM 494 Shary Rd. WA #2-$7,200.00
59444 1. Ratification for change order No. 2 was approved by precinct to increase quantities on site 7 and decrease quantities on site 9 in the amount of $44,588.68 with no change to contract amount; 2. Approval of Payment Application No. 3 in the amount of $87,754.65 submitted by Bearkat Construction LLC, awarded contractor for Precinct 1's Mile 9 North Road FEMA Project as certified for payment by project engineer, TEDSI Infrastructure Group, C-16-290-09-06.
59411 Hidalgo County Authority to exercise the sixty (60) day grace period option [provided under current contract] for "Pipes & Miscellaneous Items," for Hidalgo County, under the same rates, terms, and conditions with the following multiple contracts: 1. HD Supply Waters (E-16-168-04-05); 2. Rio Valley Pipe, LLC (E-16-168A-04-05); 3. Pecan Construction, LLC dba Royal Ready Mix (E-16-168B-04-05); 4. ACT Pipe & Supply, Inc. (E-16-168C-04-05); 5. L&R Precast Concrete Work (E-16-166-04-19); with all subject to compliance with HB1295 &/or HB23 when and if applicable.
2. Approval of request for Payment-Application No. 4 in the amount of $2,517.50 as submitted by Texas Cordia Construction, LLC for the provision of Paving & Drainage Improvements Project to Mile 14 1/2 (Mile 4 to Mile 6) in connection to contract # C-16-280-09-06.
59325 Pct. 2: Requesting approval of payment of Invoice #11326221 in the amount of $4,323.75 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-218-05-25 through (WA#1), for Pct 2 Rancho Blanco Road Extension project.
59284 Acceptance and approval of invoice # M223376 in the amount of $851.00, and invoice B6800420 (March 7, 2017) in the amount of $515.00, for the processing and payment as submitted by HALFF ASSOCIATES, INC. for PROJECT: Mechanical and Electrical Design Services for Space Pressure Control for the County Autopsy Facility.
59269 Acceptance and approval of the following invoices (for processing and payment) submitted by contracted/project engineer, L&G Consulting Engineers Inc. for : 1. Invoice No. 11326227 Liberty Road Project WA #4-$28,982.50; 2. Invoice No. 11326200 La Homa ROW-$3,240.00; 3. Invoice No. 11326202 South Detention Basin Project-$10,500.94; 4. Invoice No. 11326212 Veterans Blvd. Project WA#1-$51,997.68; 5. Invoice No. 11326215 FM 676 (Mile 5) Project-$36,020.00 6. Invoice No. 11326230 FM 494 Shary Rd. WA #2-$7,200.00
59358 TXDOT-Precinct 3 CR872 (1315): Approval of 2017 interdepartmental transfer from Pct 3 Fund 1315 (program 045, 070, 071, 094) to Fund 1315 (program 077) in the amount $5,327.00
Sheriff's Office: A. 59238 Resolution in Recognition of Lieutenant Fidel Jasso for 35 years of service to Hidalgo County. B. 59239 Resolution in Honor of Detention Sergeant Oscar Martinez for 32 years of service to Hidalgo County.
59221 1. Discussion and presentation of the proposed Uniform Hospital Rate Increase Program (UHRIP). 2. Discussion, consideration and approval to draw down funds for the Uniform Hospital Rate Increase Program in the amount to be determined by HHSC instructions from the Local Provider Participation Fund (LPPF) with a transfer date of May 1. 2017. 3. Approval of Certification of Revenues as certified by the County Auditor from the Local Provider Participation Fund in the amount to be determined by HHSC instructions. 4. Approval of 2017 appropriations of funds from the LPPF in the amount to be determined by HHSC.
59377 Proclamation declaring April 2017 as Autism Awareness Month
Sheriff's Office: A. 59238 Resolution in Recognition of Lieutenant Fidel Jasso for 35 years of service to Hidalgo County. B. 59239 Resolution in Honor of Detention Sergeant Oscar Martinez for 32 years of service to Hidalgo County.
District Attorney's Office: 59154 Proclamation declaring April 2017 as Sexual Assault Awareness Month.
County Judge's Office: 59432 Status update on New Hidalgo County Courthouse project
59150 DA's Office - Victim Coordinator and Liaison Grant (VCLG) (1281): 1. Requesting approval to apply for the FY 2018-2019 Victim Coordinator and Liaison Grant (VCLG) with the Office of the Attorney General (OAG). 2. Requesting approval of Resolution and for the County Judge to sign document. 3. Requesting approval of Statements Supporting Submission of the Application document and for the County Judge to sign it.
HIDTA - Task Force: A. 59277 1. Authorization and approval to terminate the existing Memorandum of Understanding between the Hidalgo County Criminal District Attorney's Office HIDTA Task Force and the following: a. Hidalgo County Constable Precinct 3 b. Hidalgo County Constable Precinct 4 c. Hidalgo County Sheriff's Office 2. Authorization and approval to accept the Memorandum of Understanding between the Hidalgo County Criminal District Attorney's Office HIDTA Task Force and the following: a. Hidalgo County Constable Precinct 3 b. Hidalgo County Constable Precinct 4 c. Hidalgo County Sheriff's Office B. 59278 HIDTA Task Force -Chapter 59 (Fund 1251): Approval of 2017 appropriation of funds from HIDTA Chapter 59 unreserved fund balance in the amount of $50,000.
Constables: A. 59245 Constable Pct. 3 (1220): 1. Approval of certification of revenues by County Auditor in the amount of $1,622.61 for the Constable Pct. 3 2017 LEOSE funds. 2. Approval of appropriation of the Constable Pct. 3 2017 LEOSE funds in the amount of $1,622.61. 3. Approval of appropriation of funds from Constable Pct. 3 LEOSE unreserved fund balance in the amount of $864.16. B. 59293 Constable Pct. 3 - (1100) Requesting approval to process the following invoice as a claim, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor. Vendor Invoice No. Invoice Date Amount Charles Clark Chevrolet CVCS605717 03-27-2017 $136.51 C. 59252 Constable Pct.3 (1257) Approval of 2017 appropriation of the 2017 Federal Sharing Fund-US Treasury Fund Balance in the amount of $12,469.86. D. 59258 Const. Pct 3 FED SHRG (1261): Approval of the 2017 appropriation of the Federal Sharing DOJ fund balance in the amount of $11,698.08. E. 59247 Constable Pct. 3 (1230) Appropriation of the Hidalgo County Constable Pct. 3 2017 Chapter 59 Fund Balance in the amount of $80,504.83. F. 59302 Constable Precinct 4 - LBSP (1284): 1. Authorization and approval to apply for the Local Border Security Program (LBSP) FY18 grant with the Office of the Governor's Homeland Security Grants Division (HSGD), through e-grants. 2. Authorization for County Judge to e-sign application under e-grants as authorized official. 3. Approval of Resolution for LBSP FY18 Grant to designate Judge Ramon Garcia as grantee's authorized official and to sign required document. Grant Period: 9/1/2017 - 8/31/2018 G. 59339 Constable Pct 4 CCP59 (1231): Approval of 2017 appropriation of fund balance for Constable Pct. 4 CCP59 (1231) in the amount of $27,000.00.
Tax Office - Paul Villarreal: A. 59254 Discussion, consideration and action to extend the deadline of tax refund request, provided by Subsection(c) for the following, pursuant to Section 31.11 of Property Tax Code Subsection(c-1) Account Number Payer Amount Years F0330.04.000.0364.00 Mrs. Fidel Perez $1,374.68 2012-2013
Urban County: A. 59407 Approval of a Proclamation declaring April 2017 Fair Housing Month B. 59406 Approval of Proclamation declaring April 17th – April 22nd as CDBG Week. C. 59331 The Urban County Program on behalf of the City of Palmview is requesting approval of Amendment No.2 to the Professional Engineering contract with SAMES Engineering, Inc. The amendment will increase the amount of the existing contract $49,295.00 by $23,750.00. The new contract amount will be $73,045.00, utilizing Check No. 51675- City of Palmview General Funds. D. 59429 Subject to HB 1295 Compliance, Urban County Program, on behalf of Hidalgo County Precinct No. 1, is requesting approval of a best and final negotiated contract in the amount of $19,220.29 with Raba Kistner, Inc. for geotechnical and construction material testing services for the Delta Area Connector/East Lateral Project (Phase I and III) funded by the General Land Office (GLO). E. 59433 Subject to HB 1295 Compliance, requesting consideration and action to award and enter into a construction contract with RDH Site and Concrete, LLC in the amount of $102,732.00 (base bid & alternate). UCP Fiscal Year 29 (2016) Elsa – Street Improvement funds will be utilized. F. 59275 Requesting approval to execute the 2016-2020 Colonia Self Help Center (SHC) Program agreement between the County of Hidalgo Urban County Program and Proyeto Azteca G. 59265 1. Requesting approval to re-certify Proyecto Azteca Community Housing Development Organization (CHDO) within the County of Hidalgo. 2. Requesting approval to execute the 2016 HOME/CHDO agreement for Proyecto Azteca
Health & Human Services Department: A. 59326 Requesting approval to accept the Interlocal Cooperation Agreement between UTRGV and the County of Hidalgo. The purpose of the Interlocal is to engage and empower community residents to engage in behaviors and make changes that improve individual and population health and provide interprofessional experience for the UTRGV students involved. B. 59263 RLSS/LPHS (1293): 1. Requesting approval to accept the Regional Local Services System / Local Public Health Services grant contract #537-18-0225-00001 in the amount of $204,806.00 for the period of 09/01/2017 to 08/31/2019. 2. Requesting approval for County Judge to e-sign the RLSS/LPHS contract and related documents. 3. Requesting approval of the Certification of Revenue in the amount of $204,806.00. 4. Requesting approval of the budget appropriation in the amount of $102,403.00 for the FY 18 grant period and $102,403.00 for the FY 19 grant period. C. 59221 1. Discussion and presentation of the proposed Uniform Hospital Rate Increase Program (UHRIP). 2. Discussion, consideration and approval to draw down funds for the Uniform Hospital Rate Increase Program in the amount to be determined by HHSC instructions from the Local Provider Participation Fund (LPPF) with a transfer date of May 1. 2017. 3. Approval of Certification of Revenues as certified by the County Auditor from the Local Provider Participation Fund in the amount to be determined by HHSC instructions. 4. Approval of 2017 appropriations of funds from the LPPF in the amount to be determined by HHSC. D. Health Care Funding District: 1. 59144 Discussion and approval to amend the Hidalgo County Health Care Funding District Rules and Procedures. 2. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures E. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
IT Department: A. 59354 COMMISSIONER PCT. 4 Authorization and approval to purchase new wireless service and change service plan on existing cell phones through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following: Qty: Description: User: Service Plan: MDN: 2 Cell Phone Pct.4 Office Use Nationwide Unl. Mins. Email&Data Unl+MHS N&W/M2M/MSG UNL @ $69.99 + $5.00 taxes/fees = $74.99 each per month 956-279-5613 & 956-330-9402 5 Data Cards Pct.4 Office Use 4G Mobile Broadband Unl. $37.99 each per month 956-221-2292, 956-221-2293, 956-578-3164, 956-578-2177 & 956-358-1407 1 New Data Card Pct.4 Office Use 4G Mobile Broadband Unl. $37.99 each per month New MDN
Elections Administration: A. Discussion, consideration and action but not limited to Election updates. B. 59324 Discussion, consideration and approval authorizing Hidalgo County Elections Department to send notice of intent to participate in program for countywide election day polling precincts for the November 7, 2017 Constitutional Election. C. 59321 1. Approval of 2017 Full Contract for Election Services between Hidalgo County and the Sharyland Independent School District for their election to be held on May 6, 2017. 2. Approval of Full Contract for Election Services between Hidalgo County and the City of Sullivan City for their election to be held on May 6, 2017. 3. Approval of 2017 Full Contract for Election Services between Hidalgo County and the City of Mercedes for their election to be held on May 6, 2017.
Precinct #3 - Comm. Flores: A. 59310 1. Requesting approval of Interlocal Cooperation Agreement between City of Alton and County of Hidalgo concerning certain improvements to FM 676 (Mile 5) from SH 107 (Conway) to Taylor Road. 2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement regarding certain Phase III road improvements to FM 676 also known as Mile 5 from SH 107(Conway) to Taylor Road, a section which is in part within the City limits of Alton and in part within County jurisdiction. B. 59341 TXDOT Precinct No. 3: Requesting acceptance and approval of Advance Funding Agreement (AFA)-Amendment #1 between Hidalgo County and Texas Department of Transportation for Los Ebanos Rd. Bridge Replacement (CSJ # 0921-02-212) with authority for the County Judge to sign all required documentation.
Budget & Management: A. 59437 1. Approval to revise salary schedule as per AI# 58728 approved by Commissioners' Court on March 7, 2017. 2. Approval to revise salary schedule in accordance with Commissioners' Court action whenever a personnel related item is presented for consideration. B. 59438 FEMA (1200): 1. Approval of 2017 appropriation of funds into Precinct No.1 (programs 828-838) in the total amount of $296,254.96 R&B(1200): 2. Approval of 2017 appropriation of funds into Precinct No.4 for program (007) in the amount of $140,028.05 C. 59425 Pct 2 Various R&B Accounts (1200): Approval of 2017 appropriation of funds from the R&B unreserved fund balance for Various Pct 2 R&B Accounts in the amount of $2,588,757.42 to fund project & operating expenditures.
Purchasing Department: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 59394 Requesting approval to exercise the additional one (1) year term (under the same rates, terms and conditions) as provided in the current agreements for the provisions of "TITLE REPORT SERVICES-POOL" (on an as needed basis) for Hidalgo County, commencing, April 26, 2017, expiring, April 25, 2018 with the following firms: VALLEY LAND TITLE COMPANY LTD. - C-15-004-04-14 SOUTH TEXAS LAND INVESTIGATIONS - C-15-004A-04-14 2. 59140 Presentation of sole responsible vendor Anrige Inc., dba, A Clean Portoco submitting the lowest and best bid [and meeting all HC specifications/requirements] for the purpose of award & approval of contract for Request for Bid: Hidalgo County-"Lease and/or Service of Portable Toilets" project no.:2017-040-03-15-SGS. B. Executive Office 1. 59348 Acceptance and approval of Work Authorization No. 2 with an estimated cost of $ 23,805.00 as submitted by project engineer, Halff Associates, Inc. in connection to on call Professional Engineering Services agreement# C-16-188-05-10 for “Building Repairs, Renovations, Alteration, Additions and/or Other Related Services to County Owned Buildings” for: ["Mechanical & Electrical Engineering and Building Renovation Design for Fire Suppression System at the Hidalgo County Administration Building"] within Hidalgo County Precinct 4. 2. 59244 Requesting approval to process the attached quote [i.e invoice] for payment [to Dell Marketing, LP, C/O Dell USA [awarded vendor under DIR-SDD-1951] in the amount of $14,347.83 (Req. #340496) for Live Streaming Services [commenced in 2015-PO #716266 covering Aug. 2015-July 2016] of 50 Commissioner's Court Meetings and automatically continued from August 2016-July 2017 with authority for County Treasurer to issue payment after review/processing procedures are completed by County Auditor including the processing of Requisition into a Purchase Order as provider does not require agreement and to document the continued services of the second year. C. Pct. 1 1. 59435 a. Ratification of fully executed Change Order No. 2 in connection with contract C-16-260-07-19 with Contractor 2GS,LLC for the Colonia Noreste Paving and Drainage Improvement Project as recommended by engineer TEDSI Infrastructure Group, Inc, with a cost decrease in the amount of ($8,400.00) subject to compliance with HB 1295 when and if applicable. b. Approval of Application for Payment No. 4 in the amount of $7,096.51 as submitted by 2GS,LLC. Contract #C-16-260-07-19 for the provision of Paving and Drainage Improvements Project titled Colonia Noreste. 2. 58883 Acceptance and approval of contract (bid awarded by CC on 03-07-17) to 2GS, LLC d/b/a Earthworks Enterprise in the amount of $350,867.20 for FEMA Road Improvements for ONLY Site 1: Mile 1-1/2 West (between Mile 11 North & Mile 12 North) located in Edcouch, Texas. D. Pct. 2 1. 59424 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services required for Precinct No. 2 "ON CALL" Projects (on an as needed basis): L&G CONSULTING ENGINEERS HINOJOSA ENGINEERING, INC. JAVIER HINOJOSA ENGINEERING EVALUATOR NO. 1 98 97 95 Ranking c. Authority for the Purchasing Department to negotiate a professional services agreement commencing with the No. 1 ranked firm of _______________________ for professional engineering services required for Precinct No. 2 "ON CALL" Projects (on an as needed basis). 2. 59423 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with geo-technical and construction material testing services required for Precinct No. 2 Projects (on an as needed basis): L&G Consulting Engineers, Inc. Millennium Engineers Group Raba Kistner, Inc. EVALUATOR No. 1 97 95 93 Ranking c. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm of ___________________for geo-technical and construction material testing services (on call as needed basis) Pct. 2 . 3. 59387 A. Pursuant to CMAR statute [two-step method] and procurement packet, presentation of scoring grid (for the purpose of ranking by CC) of responses received and evaluated in connection with RFQ No. 2016-406-HGO - "Construction Manager at Risk for the Palmer Pavilion - Les Gilmore Kitchen Renovations": Holchemont Erickson Evaluator #1 50 58 Evaluator #2 49 58 Evaluator #3 51 57 Overall Rating Step 1 37 40 Total 187 213 B. Authority for the Purchasing Department along with project engineer and Pct. to commence negotiations with the No. 1 ranked firm of _____________________________________. E. Pct. 3 1. 59292 Acceptance of submitted proposal and approval to award job order contractor, Herrcon LLC through HC membership/participation with Buyboard Cooperative JOC Contract #520-16 for and through submitted: 1) Requisition #339674 - $25,437.21-Repair of the Dock; and, 2) Requisition #339675 - $59,169.79-Repair of the Pavilion at Pct. #'s 3 Anzalduas Park and processing of Purchase Orders for same. 2. 59359 A. Requesting acceptance and approval of a Substantial Completion date of September 12, 2016 for the Mile 2 North Road Project Contract #14-153-02-17, IOC Company LLC. B. As requested and instructed by HC Auditor's Office , acceptance and approval of heavy traffic days suspension of work as submitted by awarded Contractor. IOC Company, LLC [thru Contract #14-153-02-17] to L&G Engineering, project engineer including e-mail accounting for an additional three [3] days [through an oversight by engineer and not contractor] for Mile 2 North Road Project in connection with the attempt to impose/charge liquidated damages prior to processing invoices. F. Pct. 4 1. 59108 Requesting approval of First Amendment to agreement #C-16-226-06-20 between Hidalgo County and R.G.Enterprises, LLC, dba, G&G Contractors, LLC awarded in connection with the following project: Concrete Walking Trails at San Carlos CRC and Sunflower Park to replace the Statement of Credentials (approved by CC on 06/20/16-AI-55028). 2. 59297 Requesting approval of a professional architectural "on call" services agreement with THE WARREN GROUP ARCHITECTS, INC. for the purposes of: Repairs/Renovations/Remodeling, Additions/Alterations and/or Building Review/Assessment Related Services on a "per project basis" for County-owned Buildings/Structures located within HIDALGO COUNTY PRECINCT 4, through the [forms of an AIA Agreement] and as selected for negotiations through County's protocol under the "POOL" of Architects. 3. 59251 Pursuant to Article 14 of the "professional engineering services" agreement with Halff & Associates, Inc., is requesting approval to engage the services of SUB-CONTRACTOR -TEXAS STATE ENVIRONMENTAL (TSEC) under SA2-WA1 in connection to Contract # C-16-188-05-10 (as previously approved by CC on 01/10/17-AI-57889) with adherence to insurance provisions required by said article and, subject to compliance with [HB1295 Form, [when and/or if applicable]. G. WIC 1. 59368 Presentation of the sole, lowest and best bid submitted & received by vendor, BIC Development Corp. and meeting all specifications and/or requirements (as detailed in the supporting documentation contained herein) for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County - "Lease of Space for Off Premises Storage Area for WIC" through project No.: 2017-048-04-05-FAZ. H. Co. Wide 1. 59380 HIDALGO COUNTY: a. Authority to amend & revise [additions] the current list of vendors [CC/AI#52408/12-08-15 & attached hereto] in connection with the exemption of authority to purchase repairs only (excludes maintenance for vehicles or equipment) for County-owned vehicles and equipment through the established and approved procedures for the requisition and purchase order process with said authority through 12-31-17; and, The following agenda items effective 01-01-18 through 12-31-19: a. Requesting exemption from competitive bidding requirements under Tx. Local Government Code, Chapter 262, Sections-.024(a)(3)-"an item necessary because of unforeseen damage to public property;", and (7)-"an item that can be obtained from only one source, including"-(B) films, manuscripts, or books -(D) "captive replacement parts or components for equipment;" and (11) "vehicle and equipment repairs" b. Requesting authority to purchase repairs only (excludes maintenance for vehicles or equipment} for County-owned vehicles and equipment from the vendors identified and detailed list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to extend through December 31, 2019. c. Requesting authority to purchase parts for County-owned vehicles, equipment, heavy equipment and machinery from the vendors identified and detailed revised list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to purchase through December 31, 2019; d. Requesting authority to purchase books, publications, films and manuscripts as detailed in attachments herein for those applicable Elected Offices, Departments, Programs and/or Agencies as well as Specialized Local Entities through all funding sources; e. Requesting exemption from competitive bidding requirements under Tx. Local Govn.Code, Chapter 262, Section .024(a)(8)(d)"an item of food for Sheriff Office, Adult Detention Facility, aka, County Jail), Texas Agrilife Extension Service including all other Hidalgo County Elected Offices, Departments, Programs and/or Agencies as well as Specialized Local Entities (i.e. Adult & Juvenile) through all funding sources with action valid through December 31, 2019; f. Pursuant to same statute, specifically 262.024(d), action the following: 1. Solicitation of at least three (3) quotes by: 2. Telephone; 3. Written quotations; g. Set the intervals for the solicitation of quotes for: 1. Current & historic time frame is 30 days; 2. Other as approved ________________; h. Presentation for approval of the proposed draft solicitation quote/bid form including, terms, conditions, requirements, as detailed on Hidalgo County Purchase Order document valid through December 31, 2019. 2. 59291 Recommending and approval to reject sole bid received for project titled - Hidalgo County "Pre-Cast Safety End Treatments" project #2017-047-04-05-FAZ as response does not address all items and historically use and purchase of said products have been very limited in the past several years.
Open Forum
20. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 59427 CL-17-0608-D; Juan C. Cervantes v Elite Auto Service; et al D. 59335 EEOC Charge No. 451-2017-00647: Ruben Hernandez v. County of Hidalgo E. 59337 EEOC Charge No. 451-2016-02842: Jose Lauro Hinojosa v County of Hidalgo F. 59362 Claim of Patricia Love and Celeste Rodriguez G. 59294 Hidalgo County v. Tiana Monique Juarez 21. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
Open Session: Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 59428 CL-17-0608-D; Juan C. Cervantes v Elite Auto Service; et al D. 59336 EEOC Charge No. 451-2017-00647: Ruben Hernandez v. County of Hidalgo E. 59338 EEOC Charge No. 451-2016-02842: Jose Lauro Hinojosa v County of Hidalgo F. 59363 Claim of Patricia Love and Celeste Rodriguez G. 59295 Hidalgo County v. Tiana Monique Juarez 23. Closed Session: Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed 24. Open Session: Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed 25. Adjourn