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| 1. |
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Roll Call |
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| 2. |
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Pledge of Allegiance |
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| 3. |
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Prayer |
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| 4. |
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Approval of Consent Agenda |
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| 5. |
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County Judge's Office: |
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A. |
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58241
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Proclamation in support of the Children's Advocacy Center of Hidalgo County and its fundraiser. |
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B. |
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58214
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Appointment or Re-appointment of board members to the Hidalgo County Regional Mobility Authority Board of Directors for a two year term (current terms expiring are County Judge, Precinct 3, and Precinct 4) |
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| 6. |
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District Attorney's Office: |
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A. |
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57941
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Proclamation declaring February 2017 as Teen Dating Violence Awareness month.
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B. |
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58265
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Hidalgo County DA's Office- Border Prosecution Unit Grant (BPU) (1281):
Approval to submit a BPU Grant #2537806 budget adjustment to the Office of the Governor (OOG). |
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C. |
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58326
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DA's Office - Hidalgo County Domestic Violence Specialty Prosecutor Grant (1281):
1. Requesting approval to apply for the FY2017 Hidalgo County Domestic Violence Specialty Prosecutor Grant
2. Requesting approval of resolution to designate County Judge as the grantee's authorized official and to sign documents |
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D. |
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58329
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DA's Office-Victim Assistance Program Grant (1281):
1. Requesting approval to apply for the FY2017 Hidalgo County DA's Office - Victim Assistance Program Grant
2. Requesting approval of resolution to designate County Judge as the grantee's authorized official and to sign documents |
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| 7. |
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Constables: |
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A. |
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58258
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Constable Pct.1 Office - LBSP FY18 (1284):
1. Authorization and approval to apply for the Local Border Security Program (LBSP) FY18 grant with the Office of the Governor's Homeland Security Grants Division (HSGD), through egrants.
2. Authorization for County Judge, as authorized official, to e-sign application under egrants as authorized official.
3. Approval of Resolution for LBSP 18 Grant to designate Judge Ramon Garcia as grantee's authorized official and to sign required documents (grant period - September 1, 2017 - August 31, 2018). |
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B. |
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58236
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Constable Precinct No. 2:
Discussion, consideration, and approval to appoint Hector Castillo as a Deputy Constable by Constable Martin N. Cantu, Constable Precinct 2 in accordance with Texas Local Government Code Section 86.011. |
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C. |
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58167
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Constable Precinct 4: Presentation and discussion of 2016 Racial Profiling Report as presented by Hidalgo County Constable Precinct 4 Department in accordance with Article 2.134 of the Texas Code of Criminal Procedures. |
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D. |
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58352
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Constable Pct. #4 - NIBRS Grant:
1. Ratification of application that was submitted on January 16, 2017 for the National Incident Based Reporting System (NIBRS) Grant with the Governor's Criminal Justice Division, through egrants.
2.Approval of Resolution for NIBRS Grant to designate Judge Ramon Garcia as grantee's authorized official and to sign required documents. |
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| 8. |
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Tax Office - Paul Villarreal: |
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A. |
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58354
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Presentation for discussion, consideration, acceptance and approval of a Dealer Agreement between Hidalgo County and (PAG McAllen T1, LLC DBA Scion of Pharr, Toyota of Pharr – P123289, PAG McAllen H1, LLC DBA Hyundai of Pharr – P123292). Dealer desires to act as an agent of the Tax Assessor Collector in the issuance of motor vehicle license stickers and license plates. |
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B. |
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58207
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Presentation for discussion, consideration, acceptance and approval of a Dealer Agreement between Hidalgo County and (Heller-Bird III, LTD. DBA Jaguar San Juan, Land Rover San Juan – P118864, Heller-Bird V, LTD. DBA Acura of the Rio Grande Valley – P130258, Heller-Bird II, LTD. DBA Audi San Juan – P116285, Heller-Bird Motors, LTD. DBA Mercedes-Benz of San Juan, Smart Center of San Juan – P112761). |
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C. |
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58206
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Presentation for discussion, consideration, acceptance and approval of a Dealer Agreement between Hidalgo County and (Ed Payne Motors LLP – P4916, Weslaco Motors LP – P22254, Alfa Romeo and Fiat of the Rio Grande Valley, LLC DBA Payne Alfa Romeo – P133756, Weslaco Ford LLP – P21629). |
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| 9. |
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Executive Office: |
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A. |
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Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting |
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B. |
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58382
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1. Discussion, consideration and action on Revised Order approving First Amendment to Interlocal Agreement between Hidalgo County and Reinvestment Zone Number One, City of Donna
2. Discussion, consideration and action on Revised Order approving First Amendment to Interlocal Agreement between Hidalgo County and Tax Increment Reinvestment Zone Number Two, City of Donna |
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C. |
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58071
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Approval of 2017 Library Interlocal Agreements between Hidalgo County and the following cities:
Alamo, Donna, Edinburg, Elsa, Hidalgo, La Joya, McAllen, Mercedes, Mission, Penitas, Pharr, San Juan and Weslaco
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D. |
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58243
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Discussion, consideration, action to amend Palm Valley Animal Center Agreement (C-14-321-12-16) increasing the contribution from $548,814.00 to $789,814.00.
Net increase change of $241,000.00 as per court action dated Nov.15.2016 (AI-57197). |
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E. |
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58388
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Discussion, consideration and action of political subdivision declaration for McAllen ISD Police Department |
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F. |
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58358
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Requesting authorization and approval of Plan Strategy Change Request Form for the Hidalgo County 457 Plan with authority for Valde Guerra, Executive Officer to sign document. |
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G. |
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58324
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Approval to accept settlement check from Allstate Insurance Company in the amount of $3,631.33 to settle auto accident claim with County vehicle. (Constable Pct. 2) |
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H. |
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58296
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Approval to accept settlement check from Allstate Insurance Company in the amount of $1,929.98 to settle auto accident claim with County vehicle. (Constable P2) |
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I. |
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58201
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Facilities Management:
Approval of credit application and agreement with the following vendors for the purchase of equipment/supplies for County Buildings and authorize Valde Guerra, County Executive Officer to sign documents:
John Deere Financial |
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J. |
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58283
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Facilities Management:
Requesting approval to surplus/dispose of any unserviceable US Flags |
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| 10. |
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Human Resources: |
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A. |
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58312
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Pct. 3 BCAP/Pct. 3 Rd. Maintenance/Pct. 4 BCAP/Pct. 4 Rd. Maintenance/Pct. 1 Administration/BCAP/R&B Co. Wide Administration (1200):
1. Approval of the following personnel actions, effective upon Commissioners Court approval:
| Action |
Dept/Prog |
Slot |
Position Title |
Obj. Code |
Current Budgeted
Salary/Allowance |
Proposed
Budgeted Salary/Allowance |
Total Adjustment |
Change in Funding Source (Delete Slot. No. 0002)
|
123-019 |
0002 |
Executive Assistant III |
113/115 |
$5,129.00/
$69.79 |
$0.00/$0.00 |
($5,129.00)/($69.79) |
| 123-005 |
0003 |
113/115 |
$69,838.00/$950.21 |
$74,967.00/$1,020.00 |
$5,129.00/$69.79 |
Change in Funding Source (Delete Slot No. 0005)
|
123-019 |
0005 |
Invoice Clerk |
113/115 |
$2,645.00/
$57.95 |
$0.00/$0.00 |
($2,645.00)/($57.95) |
| 123-005 |
0031 |
113/115 |
$31,219.00/$662.05 |
$33,864.00/
$720.00 |
$2,645.00/$57.95 |
| Change in Funding Source (Delete Slot No. A006) |
123-019 |
A006 |
Assistant Field Operations Director |
117 |
$3,167.00 |
$0.00 |
($3,167.00) |
| 123-005 |
0079 |
117 |
$0.00 |
$3,167.00 |
$3,167.00 |
| Change in Funding Source (Delete Slot No. 0002) |
124-019 |
0002 |
Accounts Payable Specialist III |
113 |
$3,919.00 |
$0.00 |
($3,919.00) |
| 124-007 |
0004 |
113 |
$45,012.00 |
$48,931.00 |
$3,919.00 |
| Change in Funding Source (Delete Slot No. A006) |
121-004 |
0009 |
Clerk IV |
117 |
$0.00 |
$3,500.00 |
$3,500.00 |
| 125-028 |
A006 |
117 |
$3,500.00 |
$0.00 |
($3,500.00) |
2. Approval to add supplemental pay allowance in the amount of $1,104.00 to Program Manager position, Slot No. 125-030-0-001.
3. Approval of interdepartmental transfers.
4. Approval to revise the salary schedule in accordance with Commissioners Court approval. |
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B. |
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58270
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Planning Department / Environmental Compliance / Nuisance Abatement (1100):
1. Approval to transfer the following positions and employees effective upon Commissioner's Court approval:
| Employee # |
Position Title |
From Dept. |
Slot No. |
To
Department |
Slot No. |
| 187097 |
Environmental
Compliance Coordinator |
Planning Department
(210-001) |
0027
(delete) |
Environmental Compliance
(125-036) |
0001
(create) |
| 177512 |
Administrative Assistant III |
Planning Department
(210-001) |
0028
(delete) |
Nuisance Abatement
(125-039) |
0007
(create) |
2. Approval of interdepartmental transfers.
3. Approval to revise the salary schedules in accordance with Commissioners court approval. |
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C. |
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58366
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Facilities Management / CCL #1 / DBM(1100):
1. Requesting waiver of the Budget Amendment - Personnel Related - Amendments.
2. Discussion, consideration, and approval of the following personnel actions effective Commissioner's court approval:
| Action |
Dept./
Program |
Slot # |
Position Title |
Current/ Proposed
Budgeted
Salary |
| Delete |
115-001 |
0033 |
Clerk II |
($24,960.00) |
| Delete |
220-001 |
0046 |
Custodian II |
($24,960.00) |
| Create |
220-001 |
0119 |
Special Projects Coordinator |
$42,521.00 |
3. Approval to transfer employee #122343 to the Special Projects Coordinator position (220-001) Slot no.0119; pursuant to Section 3.32 of the Civil Service Commission Rules and Section 6.37 of the Personnel Policy Manual.
4. Approval of interdepartmental transfers.
5. Approval to revise the salary schedules in accordance to Commissioners Court action. |
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D. |
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58380
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Domestic Violence Court Grant (1289) / CCL #1 (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval to authorize supplemental pay allowance to the following positions, effective next full pay period:
Dept./
Program |
Slot# |
Position Title |
Proposed
Allowance Amount |
| 021-001 |
0003 |
Court Coordinator |
$3,000.00 |
| 021-001 |
0005 |
Assistant Court Coordinator |
$12,000.00 |
3. Approval to revise the salary schedule in accordance with Commissioners' Court Action. |
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E. |
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58251
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CCL#2 (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments.
2. Discussion, consideration, and approval to create one (1) Temporary Full Time Clerk I position, Slot T006, Dept./Prog. No. 022-001 at $12.00 per hour/$5,760.00 proposed budgeted salary, not to exceed 06/16/17, effective 02/27/17.
3. Approval of intradepartmental transfer.
4. Approval to revise salary schedule in accordance with Commissioners Court action. |
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F. |
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58234
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Health & Human Services - CPS/Hazards (PHEP) Grant (1293):
1. Discussion, consideration, and approval of the following personnel actions, effective 3/01/2017:
| Action |
Dept./
Program |
Slot# |
Position Title |
Proposed
Budgeted
Salary |
| Create |
340-013 |
0020 |
Assistant Epidemiologist |
$31,255.00 |
| Create |
340-013 |
0021 |
Assistant Epidemiologist |
$31,255.00 |
2. Approval to revise salary schedule in accordance with Commissioners' Court action. |
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G. |
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58233
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WIC Lactation Services (1292):
1. Discussion consideration and approval to delete one Full-time International Board Certified Lactation Consultant, Slot# 0001, Account no. 350-013-7,at $47,380.00 budgeted salary; effective 2/06/2017.
2. Approval to revise salary schedule in accordance with Commissioners' Court action. |
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| 11. |
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HIDTA - Task Force: |
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A. |
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58235
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Discussion, consideration and approval to submit the four (4) part SF424 Application Form related to the ONDCP High Intensity Drug Trafficking Areas Program (HIDTA) with authority for County Judge to sign required documentation. Application includes the following:
1. SF 424 General Application
2. SF 424A Budget Information Non Construction Programs
3. SF 424B Assurances Non-Construction Programs
4. SF 424 Lobbying Form
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B. |
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58242
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Authorization and approval of extending grant period from 01/01/2015 - 12/31/2016 to 01/01/2015 - 06/20/2017 on award no. G15SS0002A between Hidalgo County and the Executive Office of the President-Office of National Drug Control Policy (HIDTA Task Force). |
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C. |
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58220
|
Acceptance and approval to reimburse Rod Robertson Enterprises, Inc. (County Contract No. C-15-030-04-28 Auctioneer & Storage Services) $14,900.00 for a returned auctioned vehicle (vehicle title could not be obtained). |
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| 12. |
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Health & Human Services Department: |
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A. |
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58262
|
1. Requesting approval to submit application for grant funds in the amount of $272,386.00 from the Public Health Preparedness & Response program for a grant period to run from March 1, 2017 through June 30, 2018.
2. Requesting approval to submit application for grant funds in the amount of $289,773.00 from the Epidemiology, Lab Capacity program for a grant period to run from March 1, 2017 through June 30, 2018. |
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B. |
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58260
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1. Requesting approval to accept the Amendment No. 02 to Contract #2016-001417B in the amount of $36,000.00 to increase the total amount of the contract to $641,561.00.
2. Requesting approval of the Certification of Revenue in the amount of $36,000.00 as approved by County Auditor.
3. Requesting approval of the budget appropriation in the amount of $36,000.00. |
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C. |
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Health Care Funding District: |
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1. |
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|
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures |
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2. |
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58240
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A. Discussion, consideration and approval to draw down funds for Demonstration Year 6 ADVANCE UC Payment in the amount to be determined by HHSC instructions from the General Fund and Local Provider Participation Fund (LPPF) with a transfer date of 2/8/17.
B. Approval of 2017 Appropriation of funds from the LPPF in the amount to be determined by HHSC. |
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D. |
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Indigent Health Care Program: |
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1. |
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|
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures |
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2. |
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58385
|
Approval for County Judge to sign attached Texas Department of State Health Services Plot Owner Consent Form. |
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| 13. |
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Adult Probation: |
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A. |
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58281
|
November 2016
1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $615.00.
2. Approval of appropriation of the DWI program income (GPI) in the amount of $615.00 |
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| 14. |
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Community Service Agency: |
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A. |
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58359
|
1. Discussion and possible action to approve CSBG contract PY 2017 CSBG Contract #61170002636
2. Report current year activities. |
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| 15. |
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IT Department: |
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A. |
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58083
|
VARIOUS DEPARTMENTS
Authorization and approval to continue with existing service, purchase new wireless service, change name and deactivate service through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following:
| Qty: |
Description: |
Department: |
User: |
Service Plan: |
MDN: |
| 1 |
New Cell Phone |
District Attorney |
Office Use |
Nationwide Unl. Mins. Email&Data @ $69.99 + $5.00 taxes/fees per month |
New |
| 6 |
New Data Cards |
District Attorney |
Office Use |
4G Mobile Broadband Unl. @ $37.99 per month |
New |
| 1 |
New Data Card |
District Clerks |
Office Use |
4G Mobile Broadband Unl. @ $37.99 per month |
New |
| 1 |
Cont. Service for Data Card |
District Clerks |
Laura Hinojosa / 152692 |
4G Mobile Broadband Unl. @ $37.99 per month |
956-587-1269 |
| 8 |
Cont. Service for Data Card |
I.T. |
Office Use |
4G Mobile Broadband Unl. @ $37.99 per month |
LIST attachment |
| 2 |
Cont. Service for Cell Phones |
I.T. |
Office Use |
America's Choice 400 Natl. Share @ $29.99 + $5.00 taxes/fees each per month |
LIST attachment |
| 8 |
Cont. Data Service for Surveillance Cameras |
I.T. |
Office Use |
4G Mobile Broadband Unl. @ $37.99 per month |
LIST attachment |
| 52 |
Cont. Service for Data Cards |
Justice Courts |
Office Use |
4G Mobile Broadband Unl. @ $37.99 per month |
LIST attachment |
| 5 |
New Cell Phones |
Commissioner Pct. 1 |
Various (see LIST attachment) |
Nationwide Unl. Mins Email&Data Unl+MHS/N&W/M2M/MGS Unl. @ $69.99 + $5.00 taxes/fees each per month |
New |
| 6 |
Cont. Service for Cell Phones |
Fire Marshal |
Various (see LIST attachment) |
Nationwide Unl. Mins Email&Data Unl+MHS/N&W/M2M/MGS Unl. @ $69.99 + $5.00 taxes/fees each per month |
LIST attachment |
| 7 |
Cont. Service for Data Cards |
Fire Marshal |
Various (see LIST attachment) |
4G Mobile Broadband Unl. @ $37.99 per month |
LIST attachment |
| Qty: |
Description: |
Department: |
User: |
Transfer To: |
Service Plan: |
MDN: |
| 1 |
Cont. Service for Data Card |
County Court #7 |
Office Use |
N/A |
4G Mobile Broadband Unl. @ $37.99 per month |
956-342-1143 |
| 1 |
Name Change |
Planning Dept. |
Eli Villegas / 185817 |
Office Use |
Nationwide UNL Min Email & Data @ $115.49 + $5.00 taxes/fees per month |
956-609-5771 |
| 1 |
Deactivate Service for Data Card |
Fire Marshal |
Office Use |
N/A |
4G Mobile Broadband Unl. @ $37.99 per month |
956-342-3707 |
|
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B. |
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58268
|
ELECTIONS DEPT.
Authorization and approval to continue and change wireless service plan through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following:
| Qty: |
Description: |
User: |
Service Plan: |
| 4 |
Cont. Service for Cell Phones |
Office Use |
Nationwide 400 Share Email&Data Unl. + MHS N&W/M2M/MSG @ $47.99 + $5.00 taxes/fees each per month |
| 85 |
Cont. Service for Cell Phones |
Office Use |
State of Texas Local Flat Rate Calling $0.06 per min @ $4.99 each per month |
| 85 |
Cont. Netbook data service |
Office Use |
4G Mobile Broadband Unl. @ $37.99 each per month |
| 22 |
Cont. Data Card Service |
Office Use |
4G Mobile Broadband Unl. @ $37.99 each per month |
|
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| 16. |
|
|
|
|
Urban County: |
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|
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A. |
|
|
58303
|
1. The County of Hidalgo Urban County Program (UCP) is disclosing that Omar Garcia, Owner of OG Construction Co., LLC, who is the lowest responsible bidder for the City of Progreso – Street Improvements Project, is related to County Judge Ramon Garcia.
2. Subject HB 1295 Compliance and receipt of the waiver letter from the U.S. Department of Housing and Urban Development, requesting consideration and action to award and enter into a construction contract with OG Construction Co., LLC in the amount of $178,257.25. UCP Fiscal Years 29 (2016) City of Progreso - Street Improvement funds will be utilized. |
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|
|
B. |
|
|
58304
|
1. The County of Hidalgo Urban County Program (UCP) is disclosing that Omar Garcia, Owner of OG Construction Co., LLC, who is the lowest responsible bidder for the City of Alamo – Highview S/D Waterlines Improvements Project, is related to County Judge Ramon Garcia.
2. Subject HB 1295 Compliance and receipt of the waiver letter from the U.S. Department of Housing and Urban Development, requesting consideration and action to award and enter into a construction contract with OG Construction Co., LLC in the amount of $203,383.89. UCP Fiscal Years 24-26 (2011 - 2013) City of Alamo Water/Sewer Improvement funds will be utilized. |
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|
|
C. |
|
|
58279
|
Requesting approval of First Amendment to Inter Local Agreement by and between Hidalgo County Urban County Program and Hidalgo County Drainage District No.1 as it relates to Alberta Drain Project.
|
| |
|
|
D. |
|
|
58301
|
Authority to negotiate a professional engineering service contract with the second highest ranked firm of Javier Hinojosa Engineering, for the provision of engineering services for an Urban County Program Year 29 (2016) San Juan, Street Improvements project. |
| |
|
|
E. |
|
|
58300
|
Authority to negotiate a professional engineering service contract with the second highest ranked firm of Strada Group, for the provision of engineering services for an Urban County Program Year 29 (2016) Sullivan City Drainage Improvements project. |
| |
| 17. |
|
|
|
|
Elections Administration: |
| |
|
|
A. |
|
|
58269
|
Elections Contract §31.100 (1100):
Approval of 2017 appropriation of funds in the amount of $50,000 to fund anticipated expenditures. |
| |
| 18. |
|
|
|
|
WIC: |
| |
|
|
A. |
|
|
58244
|
WIC: (1292)
1. Ratification of application that was submitted on January 3, 2017 for FY 2018.
| Amendment |
Amount Increase |
Amendment Total |
| FY17 Oct. 1, 2016 - Sept. 30, 2017 |
$75,000.00 |
$12,375,469.00 |
| FY18 Oct. 1, 2017 - Sept. 30, 2018 |
$12,303,695.00 |
$12,303,695.00 |
| |
|
$24,679,164.00 |
2. Approval to accept the Contract No. 2017-049851-001A from the Department Of State Health Services. The purpose of the amendment is to amend certain contractual language, increase the award amount by $75,000.00 for a total of $12,375,469.00 which is allocated toward Fiscal Year 2017 for contract term from (October 1, 2016 through September 30, 2017) and allocate $12,303,695 for Fiscal Year 2018 (October 1, 2017 through September 30, 2018) for a total of ($24,679,164.00).
This Amendment No. 1 shall be effective February 1, 2017
3. Requesting approval for County Judge to sign the Signature Page for Amendment No.1 DSHS Contract No. 207004985-001A.
4. Requesting approval for County Judge to sign the Fiscal Federal Funding Accountability and Transparency Act for the Amendment No.1 DSHS Contract No. 207004985-001A.
5. Requesting approval of the Certification of Revenue in the amount $75,000 by County Auditor.
|
| |
| 19. |
|
|
|
|
Auditor's Office: |
| |
|
|
A. |
|
|
58288
|
1. Approval of Certification of Revenues as certified by the County Auditor for various TXDOT projects.
2. Approval of 2016 appropriation of funds for various TXDOT projects in the total amount of $3,722,470.30 |
| |
| 20. |
|
|
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Precinct #2 - Comm. Cantu: |
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A. |
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58199
|
Receipt, review, and approval of closing documents for Parcel 1 for Pct 2 Yuma Ave Extension Project with authority for the Co Judge and or Executive Officer to sign closing documents. |
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B. |
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58394
|
1. Authority to rescind action taken by Commissioners Court on January 10, 2017 (AI-57954) due to correction of project limits.
2. Requesting approval of Interlocal Cooperation Agreement between the City of San Juan and the County of Hidalgo, Texas, concerning certain road improvements to two portions of Sgt Trevino Road from Raul Longoria Road to Cesar Chavez Road.
3. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project concerning certain road improvements to two portions of Sgt Trevino Road from Raul Longoria Road to Cesar Chavez Road.
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| 21. |
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Precinct #4 - Comm. Palacios: |
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A. |
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58367
|
Resolution in honor of Jaime Guerra for his 13 years of service to Hidalgo County |
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| 22. |
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Budget & Management: |
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A. |
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58334
|
Salary Schedule - DA Investigation HB65
1. Approval of the following salary schedule corrections, effective 01/01/17:
| Fund |
Dept./Prog. |
Slot No. |
2017 Adopted Position Title |
2017 Proposed Position Title |
Correction |
| 1223 |
080-007 |
0089 |
Accounts Payable Specialist I |
Accounts Payable Specialist II |
Title Change |
2. Approval to revise the salary schedule in accordance with Commissioners Court action. |
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B. |
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Budget Appropriations: |
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1. |
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58280
|
Supplemental Court Guardianship (1250):
Approval of 2017 appropriation of funds in the amount of $40,000.00 to fund legal services. |
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2. |
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58248
|
Courthouse Security Fund (1241):
Approval of 2017 appropriation of funds for the Courthouse Security (1241) in the amount of $2,000.00 to fund general supplies expenditures. |
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3. |
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58332
|
Pct 4 (1345/1315):
Approval of 2017 appropriation of funds into various CO2014-Pct 4 accounts in the total amount of $418,935.33 with interfund to TXDOT Pct 4 10th St Project (1315), program 030, to fund anticipated expenditures. |
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| 23. |
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Purchasing Department:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). |
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A. |
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Hidalgo County |
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1. |
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58013
|
Presentation of sole bid received from a responsible vendor submitting the lowest and best bid [while meeting all specifications and/or requirements] for the purpose to award & approval of contract document for project titled: "Tire Disposal Services" through RFB No.: 2016-287-12-07-SMA.
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2. |
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58379
|
a. Requesting exemption from competitive procurement requirements under the Texas Local Government Code, Section 262.024(a)(7)(a) proprietary software in connection with On-line Research Services for Hidalgo County;
b. Requesting approval of agreement(s) if applicable for "On-line Research Services" with Lexis Nexis including but not limited to the following Hidalgo County department(s):
1. District Clerk
2. District Judges
3. Constable Pct 1
4. Constable Pct. 3 |
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3. |
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58267
|
A. Requesting approval to declare the items listed in Exhibit "A" (attached herein), office furniture, equipment, vehicles, and boats as "Surplus" for the purpose of sale through online auction scheduled for 2-17-2017 thru 03-03-2017 in accordance with Texas Local Government Code 263.152 (a)(1); AND, in the event "NO BIDS" received on either auction date,
B. Requesting authority to publish advertisement for the auction of surplus scheduled for 2-17-2017 including but not limited to Seized, Abandoned and Unclaimed Property or additional and/or necessary auctions. |
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4. |
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58401
|
A. Acceptance of Quote #00001409 from HART InterCivic, awarded vendor, through BuyBoard Coop. Program Contract #460-14 Voting Equipment [as approved by state of Texas Certification Process] including the Contract document [reviewed/approved as to form by HC-DA/Civil Section] with authority to purchase same through a submitted Electronic Requisition and processed Purchase Order System in the amount of $5,491,500.00 [with details on both the Contract document and/with attached Quote herein] and approval to have County Judge to execute HART Interactive Contract Documents and subject to compliance with form 1295 and any other statutory/policy requirements, if and when applicable;
B. Pursuant to TxLGC 263.152(a)(2), approval to declare "Surplus" all ES&S Ivotronic Voting Equipment, Accessories, Software and authority for HC [upon the anniversary of renewals] issuing written notices of non-renewing maintenance and support agreements [as detailed on schedule attached hereto] with actual "trade-in" of the items to HART InterCivic [with corresponding credit of $750K] with transfer of all equipment as agreed upon by both HART Interactive & Hidalgo County [through Elections Dept.] and pursuant to contract terms/conditions;
| Description |
Duration / End Date |
Qty. |
Deadline to mail Termination Letter |
| Ivotronic Voting Machines |
2/1/2016 - 1/31/2017 |
267 Plus 650 Machines |
12/31/2016 |
| Ivotronic Voting Machines |
5/1/2016 - 4/30/2017 |
70 Voting Machines |
3/30/2017 |
| Unity Software Renewal License |
7/1/2016 - 6/30/2017 |
1 Software License |
5/30/2017 |
| Unity ERM Software Renewal License |
9/1/2016 - 8/31/2017 |
1 Software License |
7/31/2017 |
| Ivotronic Voting Machines |
8/1/2016 - 7/31/2017 |
464 Voting Machines |
6/30/2017 |
|
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B. |
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Pct. 1 |
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1. |
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58254
|
a. Recommendation by project engineer, Sames Engineering & Surveying to award the Base Bid to the responsible vendor M.J.A. Construction - submitting the lowest and best bid meeting all specifications for FEMA project "Paving & Drainage Improvements-Las Nubes Dr., Marlen St., Lott Rd., & Old River Rd." in the amount as listed below:
| RFB: 2016-401-12-28-YZV |
| |
AMOUNT |
Las Nubes Drive
Marlen Street
Lott Road
Old River Road |
$ 36,815.00
$ 78,605.10
$239,826.75
$201,221.65 |
| TOTAL BASE BID |
$556,468.50 |
b. Pursuant to TX Local Government Code 262.031 and in the interest of expediting a project's progress, requesting authority/ approval for the Precinct Commissioner or designee: David Suarez, Chief Administrator to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits..'. The original contract price may not be decreased by 18% or more without the consent of the contractor".
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2. |
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58397
|
Pct. #1 requests approval to exercise [pursuant to Article 3.3 (5)-Termination of Agreement #08-227-02-09 between Hidalgo County and TEDSI Infrastructure Group to provide general engineering services for: Mile 6 West Road Improvements & between SH 107 & Mile 9 North and includes authority to send the required (30) day termination notice with an effective day of February 6, 2017. |
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3. |
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58231
|
A. Acceptance and approval of the following listed construction contract documents as awarded by Commissioners' Court on December 13, 2016 (AI#57719) for the following HC Pct. #1- Paving and Drainage Improvements Projects:
| Project Name |
Project No. |
Award Recommendation to vendor |
Amount |
| Hidalgo County Precinct No. 1 - FEMA Road Drainage Improvements - Mile 13 1/2 North Rd., Mile 11 North Road and Yvette Circle |
2016-398-12-13 |
2GS, LLC DBA EarthWorks Enterprises |
$519,662.30 |
B. Pursuant to TXLGC 262.031 and in the interest of expediting a Project's progress, requesting authority/approval for the Precinct Commissioner or designee: David Suarez, Chief Administrator to execute change orders that involve Increasing or decreasing in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18% or more without the consent of the contractor. |
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C. |
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Pct. 2 |
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1. |
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58316
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Pursuant to Texas Constitution, Article 3, Sect. 52, requesting acceptance and approval of "Public Purpose" for the purchase of miscellaneous items [i.e. printed materials, supplies and other related items] which assist in the Precinct's efforts in disseminating information on road conditions, closures, paving/drainage improvements, educational and health awareness, public safety services and programs affecting the community including, but not limited to, the following up-coming events:
A. Ground Breaking for Pct. #2 - CRC Youth Facility;
B. Ground Breaking for Pct. #2 - Regional Linear Park Project;
C. Coronation Event with HC-Head Start Program;
D. Little Free Library Donation Ceremony;
E. Community Resource Center's - Numerous Events
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2. |
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58395
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a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services providers for the Nolana Loop Project for Precinct No. 2;
| |
B2Z ENGINEERING |
L&G CONSULTING ENGINEERING |
SOUTH TEXAS INFRASTRUCTURE |
| EVALUATOR NO. 1 |
96 |
98 |
95 |
| RANKING |
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c.Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of _______________________ for professional engineering services for the Nolana Loop Project for Pct 2.
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3. |
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58398
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a. Approve an order exempting from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional appraisal services for "ON CALL" Precinct No. 2 Projects;
| |
Leonel Garza Jr. & Associates, LLC |
APPRAISAL HAUS |
VALBRIDGE PROPERTY ADVISOR |
| EVALUATOR NO. 1 |
98 |
91 |
90 |
| RANKING |
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c. Authority for the Purchasing Department to negotiate a professional surveying services agreement commencing with the No. 1 ranked firm of ___________________________ for professional appraisal services for "ON CALL" Precinct No. 2 Projects.
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4. |
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58399
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Approval of payment of Invoice #20004 in the amount of $1,180.88 submitted by project engineer, B2Z Engineering LLC, for engineering services provided under Contract C-16-326-08-23 (WA#2), for Pct 2 Community Resource Center (CRC) Youth Facility Project.
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5. |
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58400
|
Approval of payment of Invoice #20003 in the amount of $19,637.64 submitted by project engineer, B2Z Engineering LLC, for engineering services provided under Contract C-16-326-08-23 (WA#1), for Pct 2 Palmer Pavilion Renovation Project.
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6. |
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58294
|
Requesting authority to purchase one used 2000 Ford F-350 Bucket Truck for Hidalgo County Pct #2 Through quotes with Requisition# 313344: Lumatec lighting services in the amount of $18,500.00.
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D. |
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Pct. 4 |
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1. |
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58375
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Acceptance and approval of Change Order No. 1 to [extend the term an additional fifty-six (56) days] under agreement # C-16-145A-07-19 with RG Enterprises, LLC dba G&G Construction (reviewed/recommended by project architect Mata-Garcia Architects, LLP) for: Precinct 4-"Landscape/Structural and Irrigation Construction for the San Carlos CRC Project".
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2. |
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58302
|
Authority to purchase one (1) 2017 Ford F-550 Chassis with Body (service truck) [through Hidalgo County’s membership and participation] BuyBoard awarded vendor, Grande Truck Center [Contract #521-16] in the amount of $108,519.00 which includes delivery & cooperative fees through submitted Req.#313978.
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3. |
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58287
|
Approval of clarification of purchase order 748328 for Caldwell Country Chevrolet. AI-55787 on 08/16/2016 requested two 2016 Chevy Silverado 2500HD [as 2016 models no longer available] therefore, General Motors and Caldwell Country Chevrolet provided Pct.4 with 2017 year models at the 2016 cost thus resulting in no fiscal impact.
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E. |
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Public Defenders |
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1. |
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58346
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Requesting authority to enter into a (36) month software renewal license subscription agreement for the Hidalgo County Public Defender's Office and Justice Works, LLC for the amount of $2.00 per every new case opened and subject to compliance with HB23 and HB1295 [if and when applicable].
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F. |
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Constables |
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1. |
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58311
|
HC-Constable, Pct. #3, is requesting for CC to accept and approve the "Public Purpose" [pursuant to Texas Constitution, Art. 52] for the items purchased under PO#752477 as the materials/supplies assist in rendering the joint efforts & goals between the school districts and the county: i.e. reducing student juvenile crime, delinquency behavior and increasing school attendance, safety and security for students, faculty, members of the community thus benefiting all parties.
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G. |
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Facilities Management: |
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1. |
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58289
|
Approval of Security Systems Agreement for Fire Alarm Monitoring of the Courthouse Annex III (Old Admin) between Hidalgo County and AFP Alarm and Detection, LP and subject to compliance with HB23 and HB1295 [if and when applicable].
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H. |
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Colonia Access Program |
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1. |
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58274
|
A. Discussion and possible action for approval to extend Funding Agreement for Border Colonia Access Program Amendment #11 Third Call. The Amendment extends the contract to December 31,2017;
B. Approval for County Judge to sign Funding Agreement for Border Colonia Access Program Amendment #11. |
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I. |
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Sheriff's Office |
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1. |
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58039
|
Presentation of bids received for the purpose of award to the responsible vendor submitting the lowest & best bid [meeting all specifications and/or requirements] and approval of contract document for project titled: "Purchase of Security Correctional Mattresses" through RFSQ No.: 2017-015-12-19-SGS.
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| 24. |
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Open Forum |
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| 25. |
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Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: |
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A. |
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Real Estate Acquisition |
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B. |
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Pending and/or potential litigation |
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C. |
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58223
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C-8615-14-A; Michael Calvillo & Rosa Rivera v. Hidalgo County, et al |
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D. |
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58271
|
Cause No. CCD-0281-B; Electric Transmission Texas, LLC vs. Hidalgo County |
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E. |
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58276
|
CL-16-45005-A; Saul Sosa v Hidalgo County Indigent Defense and Hidalgo County |
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F. |
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58387
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C-2307-16-I; Ruth Reynua, et al v. Hidalgo County, et al |
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G. |
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58291
|
EEOC Charge No. 451-2016-02842; Jose Lauro Hinojosa v Hidalgo County |
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H. |
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58255
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Claim of David Fox |
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I. |
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58305
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Claim of Judith Gonzalez |
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J. |
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58307
|
Claim of Judith Gonzalez Custodian of Audrey Roque, a minor passenger |
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| 26. |
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|
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295) |
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| 27. |
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|
Open Session: |
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A. |
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|
|
Real Estate Acquisition and appropriation for same |
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|
B. |
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Pending and/or potential litigation |
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C. |
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58224
|
C-8615-14-A; Michael Calvillo & Rosa Rivera v. Hidalgo County, et al |
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D. |
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58272
|
Cause No. CCD-0281-B; Electric Transmission Texas, LLC vs. Hidalgo County |
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E. |
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58277
|
CL-16-45005-A; Saul Sosa v Hidalgo County Indigent Defense and Hidalgo County |
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F. |
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58386
|
C-2307-16-I; Ruth Reynua, et al v. Hidalgo County, et al |
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G. |
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58292
|
EEOC Charge No. 451-2016-02842; Jose Lauro Hinojosa v Hidalgo County |
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H. |
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58256
|
Claim of David Fox |
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I. |
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58306
|
Claim of Judith Gonzalez |
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J. |
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58308
|
Claim of Judith Gonzalez Custodian of Audrey Roque, a minor passenger |
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| 28. |
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|
|
|
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed |
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| 29. |
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|
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed |
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| 30. |
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Adjourn |
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