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| 1. |
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Roll Call |
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| 2. |
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Pledge of Allegiance |
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| 3. |
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Prayer |
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| 4. |
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Approval of Consent Agenda |
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| 5. |
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County Judge's Office: |
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A. |
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58012
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Recognition of the UT-RGV Medical School Inaugural Class |
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| 6. |
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District Attorney's Office: |
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A. |
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57879
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1. DA Check Fraud (1222):
Approval of 2017 appropriation of funds for the DA-Check Fraud (1222) budget.
2. DA- Investigation HB 65 Ch. 59 (1223):
Approval of 2017 appropriation of funds for the DA-CCP 59 (1223) budget.
3. DA Pre-Trial (1225):
Approval of 2017 appropriation of funds for the DA-Pretrial (1225) budget.
4. DA-US Justice (1256):
Approval of 2017 appropriation of funds for the DA-US Justice (1256) budget. |
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B. |
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57794
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Hidalgo County DA's Office - Domestic Violence Specialty Prosecutor (DVSP) Grant (1281):
Approval to submit a DVSP Grant #2931302 budget adjustment to the Office of the Governor (OOG). |
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| 7. |
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District Clerk - Laura Hinojosa: |
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A. |
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57900
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Resolution of the Hidalgo County Commissioners Court in opposition to Re:SearchTX |
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| 8. |
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County Clerk's Office - Arturo Guajardo, Jr.: |
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A. |
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57887
|
REQUESTING APPROVAL OF 2017 ELECTED OFFICIAL BONDS:
Atanacio Gaitan, Jr. - Constable, Precinct No. 4
Jose M. Flores - Commissioner, Precinct No. 3
Pablo (Paul) Villarreal, Jr. - Tax Assessor/Collector
David L. Fuentes - Commissioner, Precinct No. 1
Celestino Avila - Constable, Pct. No. 1 |
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| 9. |
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Constables: |
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A. |
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57940
|
Constable Pct. 2:
Discussion, consideration, and approval to appoint Luis Alberto Zuniga as Deputy Constable by Constable Martin N. Cantu, Constable Pct 2, in accordance with Texas Local Government Code Section 86.011.
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| 10. |
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Sheriff's Office: |
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A. |
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57823
|
Discussion, consideration, and approval to appoint Brando U. Lujan, student at the University of Texas Rio Grande Valley, as an intern under the Hidalgo County Sheriff's Office Law Enforcement Internship Program for the period of January 16, 2017 to May 15, 2017.
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B. |
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57499
|
State Criminal Alien Assistance Program (SCAAP) Grant (1284):
1. Authorization and approval for Certification of Revenues for SCAAP 2016
2. Authorization and approval for Appropriation of funds for SCAAP 2016 in the amount of $13,375.00. |
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| 11. |
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Executive Office: |
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A. |
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Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting |
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B. |
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57816
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Presentation and acceptance of Audit Report submitted by the Emergency Services District No. 1 for year ended December 31, 2015 |
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C. |
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57709
|
Tropical Texas Behavioral Health (1100):
1. Approval of payment to Tropical Texas Behavioral Health for FY 2017 county allocation of required local match in the amount of $807,998.00 for DSHS Contract #537-17-0127-00036-A01 in accordance with Texas Health & Safety Code Section 534.066 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor;
2. Approval of payment to Tropical Texas Behavioral Health for FY 2017 county allocation match in the amount of $248,109.00 for psychiatric emergency crisis services - DSHS Contract #537-17-0127-00036-A06 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor;
TOTAL PAYMENT AMOUNT $1,056,107.00
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D. |
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57705
|
Approval of 2017 Museum Funding Agreement between County of Hidalgo and the Donna Hooks Fletcher Museum in the amount of $10,000.00 |
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E. |
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57706
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Approval of 2017 Museum Funding Agreement between County of Hidalgo and the Mission Historical Museum in the amount of $10,000.00
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F. |
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57707
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Approval of 2017 Museum Funding Agreement between County of Hidalgo and Museum of South Texas History in the amount of $460,000.00
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G. |
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57801
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Approval to accept settlement check from American Access Casualty Company in the amount of $3,252.99 to settle auto accident claim with County vehicle. (Head Start) |
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H. |
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57802
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Approval to accept settlement check from Allstate Insurance Company in the amount of $697.72 to settle auto accident claim with County vehicle. (Sheriff Office) |
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I. |
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57927
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Approval to accept settlement check from Progressive in the amount of $336.50 to settle auto accident claim with County vehicle. (Sheriff Office) |
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| 12. |
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County Courts at Law: |
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A. |
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57844
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County Court #7:
Requesting approval to process the following invoice as a claim, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor:
| VENDOR |
INVOICE # |
INVOICE DATE |
AMOUNT |
| VERIZON |
9757798437 |
12/24/15-1/23/16 |
37.99 |
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Total |
37.99 |
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| 13. |
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Human Resources: |
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A. |
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57924
|
1. Precinct 1 Administration/Road Maintenance (1200):
A. Discussion, consideration, and approval of the following personnel actions effective upon Commissioner's Court approval:
| Action |
Dept./
Program |
Slot No. |
Current
PositionTitle |
Current
Budgeted
Salary |
Proposed
Position Title |
Proposed
Budgeted
Salary |
| Salary Adjustment (Decrease) |
121-004 |
0001 |
Chief Administrator |
$90,176.00 |
Chief Administrator |
$89,495.00 |
Salary Adjustment (Decrease) /
Title Change |
121-004 |
0002 |
Director of Management Support |
$68,958.00 |
Director of Administrative
Operations |
$64,665.00 |
Salary Adjustment (Increase) /
Title Change |
121-005 |
0085 |
Executive Assistant III |
$63,196.00 |
Executive Assistant IV |
$81,642.00 |
B. Approval to revise Salary schedule in accordance with Commissioners Court action.
2. Precinct 1 Administration/Road Maintenance (1200) / Parks/Sanitation (1100):
A. Requesting waiver of the Budget Amendment Policy - Personnel Related - Amendments.
B. Discussion, consideration, and approval of the following personnel actions effective upon Commissioners' Court approval:
| Action |
Dept./
Program |
Slot No. |
Position Title |
Current/
Proposed
Budgeted Salary |
| Delete |
121-001 |
0017 |
Attendant |
$28,840.00 |
| Delete |
121-001 |
0023 |
Equipment Operator II |
$29,705.00 |
| Delete |
121-005 |
0037 |
Maintenance II |
$31,670.00 |
| Delete |
121-005 |
0102 |
Vector Control Specialist |
$41,065.00 |
| Delete |
121-005 |
0122 |
Right of Way Agent V |
$67,968.00 |
| Delete |
121-005 |
0130 |
Maintenance II |
$28,840.00 |
| Delete |
121-005 |
0132 |
Construction Inspector |
$39,253.00 |
| Delete |
121-013 |
0016 |
Maintenance II |
$28,840.00 |
| Create |
121-004 |
0017 |
Executive Assistant IV |
$55,000.00 |
| Create |
121-004 |
0018 |
Administrative Assistant IV |
$43,505.00 |
| Create |
121-004 |
0019 |
Executive Assistant III |
$48,000.00 |
| Create |
121-004 |
0029 |
Executive Assistant III |
$38,000.00 |
| Create |
121-004 |
0030 |
Administrative Assistant I |
$26,547.00 |
| Create |
121-005 |
0147 |
Maintenance III |
$36,000.00 |
| Create |
121-005 |
0148 |
Safety Coordinator |
$45,000.00 |
| Create |
121-005 |
0149 |
Administrative Assistant III |
$36,117.00 |
C. Approval of interdepartmental/intradepartmental transfers
D. Approval to revise the salary schedule in accordance with Commissioners Court action.
3. Changes in funding source:
A. Requesting waiver of the Budget Amendment Policy - Personnel Related - Amendments.
B. Discussion, Consideration, and approval of change in funding source to various positions, as per attached Exhibit A.
C. Approval of intradepartmental and/or interdepartmental transfer.
D. Approval to revise salary schedule (s) in accordance with Commissioners' Court approval.
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B. |
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57876
|
Sheriff's Office (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval to create the following temporary full-time positions, not to exceed twelve (12) months, effective 01/01/2017 through 12/31/2017:
Dept/
Program |
Slot# |
Position Title |
Proposed Budgeted
Salary/Hourly Rate |
| 280-002 |
T430 |
Detention Officer Step I |
$32,305.00/yr - $15.53/hr |
| 280-002 |
T431 |
Detention Officer Step I |
$32,305.00/yr - $15.53/hr |
| 280-002 |
T432 |
Detention Officer Step I |
$32,305.00/yr - $15.53/hr |
| 280-002 |
T433 |
Detention Officer Step I |
$32,305.00/yr - $15.53/hr |
| 280-002 |
T434 |
Detention Officer Step I |
$32,305.00/yr - $15.53/hr |
| 280-002 |
T435 |
Detention Officer Step I |
$32,305.00/yr - $15.53/hr |
3. Approval to utilize current HRMS Detention Officer applicant pool to select qualified applicants to fill the Detention Officer Step I (Temporary) positions.
4. Discussion, consideration, and approval to add clothing allowance to a Sr. Deputy Sheriff Step II position, Department# 280-001,Slot# 0152 in the amount of $500.00 effective next full pay period, 01/23/2017.
5. Approval to revise salary schedules in accordance with Commissioners Court action.
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C. |
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57862
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Pct 3 Road Maintenance/Pct. 3 BCAP (1200):
1. Discussion, consideration and approval of the following personnel actions, effective next full pay period:
| Action |
Dept/
Program |
Slot # |
Position Title |
Current
Budgeted Salary |
Proposed
Budgeted Salary |
| Delete |
123-005 |
0002 |
Coordinator |
$85,913.00 |
$0.00 |
| 123-019 |
0003 |
$3,580.00 |
$0.00 |
| Create |
123-005 |
106 |
Equipment Operator III |
$0.00 |
$33,755.00 |
2. Approval to revise the salary schedule in accordance with Commissioner's Court action. |
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D. |
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57948
|
Constable Pct. 4 (1100):
Discussion, consideration, and approval of back pay payment, as per Exhibit A, to Employee #171395, for successfully completing the probationary requirements according to the Constables' Law Enforcement Pay Plan on 02/06/2016. |
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E. |
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57945
|
398th DC (1100):
1. Requesting waiver of the Budget Amendment - Personnel Related - Amendments.
2. Discussion, consideration, and approval of the following personnel actions effective next full pay period, 01/23/2017:
| Action |
Department |
Slot No. |
Position Title |
Current
Budgeted
Salary |
Proposed
Position
Title |
Proposed
Budgeted
Salary |
Salary Adjustment
(Increase) |
009-001 |
0002 |
Court Coordinator |
$64,395.00 |
Court Coordinator |
| $71,000.00 |
Salary Adjustment
(Decrease) / Title Change |
009-001 |
0003 |
Court Coordinator |
$56,027.00 |
Assistant
Court Coordinator |
$55,000.00 |
Salary Adjustment
(Increase) |
009-001 |
0004 |
Bailiff |
$54,177.00 |
Bailiff |
$55,000.00 |
3. Approval of intradepartmental transfer.
4. Approval to revise salary schedule in accordance with Commissioners' Court approval.
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F. |
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57943
|
449TH DC (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel Related - Amendments.
2. Discussion, consideration, and approval of the following personnel actions effective next full pay period, 01/23/2017:
| Action |
Department |
Slot No. |
Position Title |
Current
Budgeted
Allowance |
Proposed
Budgeted
Allowance |
Interpreter
Allowance (Add) |
011-001 |
0004 |
Bailiff |
$0.00 |
$2,500.00 |
Interpreter
Allowance (Reduce) |
011-001 |
0005 |
Assistant
Court Coordinator |
$6,000.00 |
$3,500.00 |
3. Approval to revise salary schedule in accordance with Commissioners' Court action. |
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| 14. |
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HIDTA - Task Force: |
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A. |
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57677
|
1. Discussion, consideration and approval to revise the "Hidalgo County Criminal District Attorney's Office HIDTA Task Force Credit Card Use Policy".
2. Requesting authorization to amend the Hidalgo County Criminal District Attorney's Office HIDTA Task Force Citibank Credit Card Account to reflect current HIDTA agents. The amendment is consistent with strategies and policies of Hidalgo County, the Office of National Drug Control Policy and the Hidalgo County Criminal District Attorney's Office HIDTA Task Force Credit Card Use Policy. The adjustments are as follows:
| ACTION |
EMPLOYEE NO. |
POSITION TITLE |
| Add |
031356 |
Assistant Commander |
| Add |
121193 |
Criminal Investigator |
| Add |
218928 |
Criminal Investigator |
| Add |
114863 |
Criminal Investigator |
| Add |
037583 |
Task Force Operation Supervisor |
| Delete |
207900 |
Commander |
| Delete |
208035 |
Assistant CoAAAssiAssAssistant Commander |
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| 15. |
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Health & Human Services Department: |
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A. |
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57993
|
Requesting approval to submit grant contract amendment to the Department of State Health Services to amend contract #2016-001134-02 CPS/HAZARDS. The purpose of the amendment is to reallocate available funds. |
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B. |
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58003
|
Discussion and approval to partner with the University of Texas - Rio Grande Valley on the Merck Foundation's Bridging the Gap Project with the primary purpose of assisting residents who have been diagnosed with Type II diabetes to provide support and education to those residents. The general goal is to improve health outcomes within our community residents. Participation is contingent upon funding. |
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|
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C. |
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57936
|
Discussion of proposed Hidalgo County Health Care Plan. |
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|
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D. |
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57826
|
Discussion and update on ZIKA surveillance, prevention, intervention and medical updates. |
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|
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E. |
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57962
|
Requesting approval to participate in the binational research surveillance project - National Entomological Surveillance System - in coordination with Centers for Disease Control, Texas Department of State Health Services, U.S. Department of Agriculture, University of Texas Rio Grande Valley, CENEPRECE (Mexico's equivalent to the CDC) and the Mexico Secretaria de Salud. |
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F. |
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57861
|
Requesting approval to submit renewal grant application for the Immunization FY 18 program in the amount of $674,320.00 with authority for County Judge to sign documents. The grant contract will be in effect from September 1, 2017 through August 31, 2018. |
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|
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G. |
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57865
|
Requesting approval to submit renewal grant application and budget for the TB State program for FY 18 in the amount of $605,561.00 and for County Judge to sign documents. The grant contract will be in effect from September 1, 2017 through August 31, 2018. This grant requires a twenty percent local funding match. |
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H. |
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57827
|
Requesting approval to submit application to Centers for Disease Control for Local Health Department Field Support. The purpose of field support is to assist local health departments with ZIKA related activities. |
| |
|
|
I. |
|
|
57976
|
1. Requesting approval to participate in the Community and Clinical Health Bridge Project aimed to reduce the impact of obesity and related chronic diseases.
2. Requesting approval to submit letter of intent to apply for grant funding.
3. Requesting approval to submit grant application. |
| |
|
|
J. |
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57797
|
1. Requesting approval of the Certification of Revenue by County Auditor in the amount of $85,880.00. Funds are from the Health & Human Services Commission - Medicaid Administrative Claiming program.
2. Requesting approval to appropriate the MAC budget in the amount of $85,880.00. |
| |
|
|
K. |
|
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57817
|
Requesting approval to submit a request to Department of State Health Services for additional funds in the amount of $80,260.00 to fund the annual Hazards Conference. This funding requires a ten percent local match. |
| |
|
|
L. |
|
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57818
|
Requesting approval to submit a request to Department of State Health Services for additional funds in the amount of $36,000.00 to be added to existing TB/PC State grant contract #2016-001417-01. Additional funds require a twenty percent local match. |
| |
|
|
M. |
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57796
|
Requesting approval to submit renewal grant application for the RLSS / LPHS FY 18 and FY 19 in the total amount of $204,806.00 with authority for County Judge to sign documents. |
| |
|
|
N. |
|
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57980
|
Pursuant to Texas Local Government Code section 157.903, requesting approval of indemnification in the amount of $20.00 for a counterfeit bill received. |
| |
|
O. |
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|
|
Health Care Funding District: |
| |
|
|
1. |
|
|
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures |
| |
|
P. |
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|
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Indigent Health Care Program: |
| |
|
|
1. |
|
|
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures |
| |
| 16. |
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|
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Urban County: |
| |
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A. |
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57918
|
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner’s Court of at least three (3) professional engineering firms from the county’s approved “pool” as graded and evaluated by the City of La Villa, Urban County Program and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Years 27 & 28 (2014 & 2015) City of La Villa – Water/Sewer Improvement funds.
| PROFESSIONAL SERVICE FIRM |
GRADE |
RANKED |
| Fulcrum Consulting Services |
95.00% |
|
| Quintanilla, Headley and Associates |
90.67% |
|
| R.E. Garcia and Associates |
90.33% |
|
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ____________________ for the provision of engineering services for an Urban County Program Years 27 & 28 (2014 & 2015) City of La Villa – Water/Sewer Improvements project. |
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|
B. |
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57921
|
1. “Subject to: HB 1295 Compliance.” The Urban County Program on behalf of the City of Weslaco is requesting approval of a best and final negotiated contract for professional engineering services with Cruz – Hogan Consultants, Inc., in the amount of $31,290.00 utilizing CDBG FY 29 (2016) Weslaco Water/Sewer Improvement funds.
2. Requesting approval of Work Authorization No. 1 – Weslaco Waterline Improvements Phase 2 project in the amount of $31,290.00. |
| |
|
|
C. |
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57935
|
Subject to HB 1295 Compliance, requesting consideration and action to award and enter into a construction contract with RG Enterprises dba G & G Contractors in the amount of $339,925.87. UCP Years 27 & 28 (2014 & 2015) City of Palmview Parks, Recreational Facility Improvement funds will be utilized. |
| |
|
|
D. |
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57951
|
"Subject to Compliance with HB 1295, when and if Applicable." The Urban County Program is requesting the award of a bid and the approval of a contract with Ricardo Guerra dba Guerra Construction for the demolition and reconstruction of the following:
One (1) Unit in the Countywide area in the total contract amount of $54,789.00 to Ricardo Guerra dba Guerra Construction. |
| |
|
|
E. |
|
|
57961
|
Subject to HB 1295 Compliance, requesting consideration and action to award and enter into a construction contract with 2GS, LLC dba Earthworks Enterprise in the amount of $173,329.30. UCP Years 26 & 27 (2013 & 2014) City of La Joya Street Improvement funds will be utilized. |
| |
|
|
F. |
|
|
57915
|
1. Requesting acceptance and action to correct the base bid total from $333,695.50 to $331,593.04, due to the contractor’s mathematical error.
2. Subject to HB 1295 Compliance, requesting consideration and action to award and enter into a construction contract with RG Enterprises, LLC dba G&G Contractors in the amount of $331,593.04 (base bid). UCP Fiscal Years 28 & 29 (2015 & 2016) Edcouch – Parks, Recreational Facilities Improvement funds will be utilized. |
| |
|
|
G. |
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57984
|
1. The Urban County Program is requesting approval to correct Change Order # 7 approved by CCM 9/13/16 to correct the total contract amount which includes $6,000.00 for contract award shortage and $51,000.00 for additional sanitary sewer connections for a total contract amount of $1,280,170.75. Change order will also document 60 day extension provided for the completion of the additional 50 connections for the Hoehn Drive Subdivision Project.
2. Consideration and approval to authorize the County Judge to sign any and all documents associated with Change Orders and/or Amendments pertaining to the Hoehn Subdivision Project. |
| |
| 17. |
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|
|
|
Auditor's Office: |
| |
|
|
A. |
|
|
57937
|
Discussion, consideration, and approval for the County Auditor's Office to conduct an audit of the Chapter 59 Asset Forfeiture Report prepared by the Hidalgo County Sheriff’s Office, HIDTA, Constable Precinct 1, Constable Precinct 2, Constable Precinct 3, Constable Precinct 4, and Hidalgo County Fire Marshal for fiscal year 2016 pursuant to the Chapter 59 Asset Forfeiture Report requirements. |
| |
| 18. |
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|
|
|
Planning Department: |
| |
|
|
A. |
|
|
57848
|
1.Preliminary Approval
a. Bon Viejo Ph.2 Subdivision- Pct. 1 (Kyndel W. Bennett) (Mile 13 North Road & F.M. 493)
No. of Lots: 56 Single Family
Flood Zone: C
Drainage: Yes, Storm Drainage Pipe System & Drainage Ditch widening.
ETJ: Yes, approved by the City of Donna
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, OSSF
Paved: No, Mile 13 North Road and 3 internal streets to be paved. |
| |
| 19. |
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|
|
Precinct #2 - Comm. Cantu: |
| |
|
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A. |
|
|
57913
|
Acceptance of the donation of Little Free Library with books from South Texas Literacy Coalition (STLC) and upon acceptance, for the assignment of asset number for each and inclusion in the Hidalgo County Precinct No. 2. |
| |
|
|
B. |
|
|
57815
|
Requesting authorization and approval for title reports, appraisals, surveys metes & bounds, and acquisition of land for Pct 2 Regional Linear Park Project. |
| |
|
|
C. |
|
|
57990
|
Requesting approval to accept counter offer to purchase a tract of land known as Parcel 29 for the Pct 2 Regional Linear Park Project. |
| |
|
|
D. |
|
|
57956
|
Requesting approval for Possession Use Agreement for Right of Way Entry to Parcel 29 prior to construction on the Linear Park Project. |
| |
|
|
E. |
|
|
57955
|
Requesting approval for Possession Use Agreement for Right of Way Entry to Parcel No.1 prior to construction on the Yuma Avenue Extension Road Project. |
| |
|
|
F. |
|
|
57954
|
1. Requesting approval of Interlocal Cooperation Agreement between the City of San Juan and the County of Hidalgo, Texas, concerning certain road improvements to two portions of Sgt Trevino Road from Raul Longoria Road to Cesar Chavez Road.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project concerning certain road improvements to two portions of Sgt Trevino Road from Raul Longoria Road to Cesar Chavez Road. |
| |
|
|
G. |
|
|
57923
|
Approval to terminate current agreement with City of San Juan Cemetery Association and commence with revised limits agreement with San Juan Cemetery Association and the County of Hidalgo, TX to overlay the roadways within the cemetery. |
| |
| 20. |
|
|
|
|
Precinct #4 - Comm. Palacios: |
| |
|
|
A. |
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57847
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1. Discussion consideration and approval for Hidalgo County Pct. 4 to appoint Judith Lizette Martinez, Samuel Martinez, & Mark Beruman,students at the University of Texas Rio Grande Valley, as interns under Hidalgo County Precinct 4 for the period of January 17,2017 to April 21,2017.
2. Authorization for Hidalgo County Judge to sign Affiliation/Training Letter for internship. |
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B. |
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57790
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Pct 4 Rd. Maint (1200):
1. Approval of 2016 certification of revenues by County Auditor of funds received from the Hidalgo County Drainage District No. 1 for reimbursements from the J-09 Drain Project.
2. Approval of 2017 appropriation of funds into Pct 4 Rd. Maint. in the amount of $173,894.31. |
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| 21. |
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Budget & Management: |
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A. |
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57882
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Salary Schedule - Various Departments:
1. Approval of salary schedule corrections as listed on Exhibit A, effective 01/01/17.
2. Approval of clarification to Slot A155 (Health Clinics 340-003), as previously approved in Exhibit A on 12/13/16 (AI-57637).
| Approved Department Program |
Corrected Department Program |
| 340-008 |
340-003 |
3. Approval to revise salary schedule in accordance with Commissioner's Court action. |
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B. |
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57888
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TXDOT Pct 3:
1. Discussion, consideration, and approval of Agreement to Contribute Right of Way Funds (Fixed Price) between Hidalgo County and Texas Department of Transportation (TXDOT) for the right of way acquisition for FM681 from 1.66 miles North of FM2058 to 0.02 miles South of FM1925 (CSJ: 0669-01-049) with authority for the County Judge to sign all required documentation.
2. Approval to issue check payable to the Texas Department of Transportation in the amount of $162.00 for the County's estimated share of right of way acquisitions for the FM681 Project, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. (CSJ: 0669-01-049) |
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C. |
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57855
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1. Designate the Budget Officer, subject to conditions and directions provided by Commissioners' Court, to transfer amounts from certain budgeted items to other budgeted items as per Texas Local Government Code Section 111.070(c)(2).
2. Designate the General Fund, Special Revenue Funds, and Enterprise Funds as the salary fund for their respective accounts as per Texas Local Government Code Section 154.042.
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D. |
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57787
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Authorization to submit the Economically Disadvantaged County (EDC) Program Application and Affidavit for the FM907 (Nolana-IH2) Project, CSJ 1586-01-069, with authority for County Judge to sign all required documentation. |
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E. |
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Budget Appropriations: |
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1. |
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57873
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CO2014-Pct 4 (1345):
Approval of 2017 appropriation of funds into CO2014-Pct 4 in the amount of $250,000.00 to fund anticipated expenditures. |
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| 22. |
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Purchasing Department:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). |
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A. |
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Hidalgo County |
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1. |
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57886
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Acceptance and approval of the final negotiated contracts and/or documents between Hidalgo County and Aetna Life Insurance Co., and Dearborn National (No. 1 ranked providers) for the "Third Party Administration Individual Stop Loss for Self Funded Medical Plan, Group Term Life and Accidental Death and Dismemberment", with authority for County Judge to sign all required documents.
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2. |
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57863
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Requesting approval of an "Amendment" to contract #16-236-08-23 between HC and IMS for the provision of the Warrant Card Project -Printing & Mailing Services to reflect the deletion of vendor obligation to secure postage and impose vendor obligation to mail using HC Postage Permit as detailed in document attached herein and compliance with form 1295 when and if applicable.
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3. |
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57870
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A. Acceptance of Quote #00001409 from HART InterCivic, awarded vendor, through BuyBoard Coop. Program Contract #460-14 Voting Equipment [as approved by state of Texas Certification Process] including the Contract document [reviewed/approved as to form by HC-DA/Civil Section] with authority to purchase same through a submitted Electronic Requisition and processed Purchase Order System in the amount of $5,491,500.00 [with details on both the Contract document and/with attached Quote herein] and approval to have County Judge to execute HART Interactive Contract Documents and subject to compliance with form 1295 and any other statutory/policy requirements, if and when applicable;
B. Pursuant to TxLGC 263.152(a)(2), approval to declare "Surplus" all ES&S Ivotronic Voting Equipment, Accessories, Software and authority for HC [upon the anniversary of renewals] issuing written notices of non-renewing maintenance and support agreements [as detailed on schedule attached hereto] with actual "trade-in" of the items to HART InterCivic [with corresponding credit of $750K] with transfer of all equipment as agreed upon by both HART Interactive & Hidalgo County [through Elections Dept.] and pursuant to contract terms/conditions;
| Description |
Duration / End Date |
Qty. |
Deadline to mail Termination Letter |
| Ivotronic Voting Machines |
2/1/2016 - 1/31/2017 |
267 Plus 650 Machines |
12/31/2016 |
| Ivotronic Voting Machines |
5/1/2016 - 4/30/2017 |
70 Voting Machines |
3/30/2017 |
| Unity Software Renewal License |
7/1/2016 - 6/30/2017 |
1 Software License |
5/30/2017 |
| Unity ERM Software Renewal License |
9/1/2016 - 8/31/2017 |
1 Software License |
7/31/2017 |
| Ivotronic Voting Machines |
8/1/2016 - 7/31/2017 |
464 Voting Machines |
6/30/2017 |
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4. |
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57784
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Pursuant to active "sole source" declaration, requesting approval of a contract with R. Communications, for the provision of re-broadcasting of Hidalgo County Commissioners Court meetings on PBS-Channel 65.
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5. |
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57803
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Acceptance and approval of a check from The Local Government Purchasing Cooperative (BuyBoard) in the amount of $85,043.30 [check number 00014765] for years 2015-2016 rebate period.
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B. |
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Pct. 1 |
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1. |
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57884
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Approve a request for payment-Application #2 in the amount of $104,125.94 as submitted by IOC Company, LLC #C-16-289-09-06 for the provision of Paving & Drainage Improvements Project to Nittler Road.
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C. |
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Pct. 4 |
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1. |
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57916
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Requesting approval of an (On Call) "professional services agreement" with ARANDA & ASSOCIATES, INC. for the purposes of [Surveying Services] for "Road and Bridge, C.I.P. and Other projects in General", located within Hidalgo County Precinct No. 4.
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2. |
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57975
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a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional surveying services;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional architectural services for: "The Design & Development of Brewster Park" located in Hidalgo County Precinct No. 4:
ARCHITECTURAL FIRMS:
| Firm |
HDR ARCHITECTS |
FULCRUM CONSULTING SERVICES |
MILNET ARCHITECTURAL SERVICES |
| Score by Evaluator 1 |
92 |
94 |
97 |
| Ranking by CC |
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c. Authority for the Purchasing Department to negotiate an "AIA" form of agreement for: "The Design & Development of Brewster Park" located in Hidalgo County Precinct No. 4, with the No. 1 ranked firm: __________________________ for Architectural Services.
d. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service;
e. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County’s approved “pool” of Engineering Firms for the provision of "professional engineering services" for (On Call) "Engineering Services" for projects located in Hidalgo County Precinct 4;
ENGINEERING FIRMS:
| Firms |
ENTECH CIVIL ENGINEERS, INC. |
LANDTECH, INC. |
HALFF ASSOCIATES, INC. |
| Score by Evaluator 1 |
92 |
95 |
98 |
| Ranking by CC |
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f. Authority for the Purchasing Department to negotiate a professional engineering services agreement for (On Call) Engineering Services for projects located within Hidalgo County Precinct 4, with the No.1 ranked firm ____________________________ for Engineering Services.
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3. |
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57889
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Approval of Supplemental Agreement #2- WA No. 1 for "Additional Services" with an "increase" of ($995.00) revising the estimated total cost to ($52,950.00) as submitted by project engineer, Halff Associates, Inc., under (on call) Professional Services Agreement# C-16-188-05-10 for “Building Repairs, Renovations, Alteration, Additions and/or Other Related Services to County Owned Buildings” (on an as needed basis) for Precinct 4, [Project: "Sanitation Collection Facility and "M" Road Building"].
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4. |
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57846
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A. Clarification on AI #57367 as presented on CC 12/06/2016 to correct Change Order No. 2 with a cost decrease of ($30,326.40) and to extend the term an additional one (1) day in connection with C-16-120-05-10 - Hidalgo County Precinct No 4 - Mile 17.5 Road Paving & Drainage Improvements as recommended by project engineer Jose Noe Saldivar, P.E.;
B. Presentation for approval of "Certificate of Substantial Completion" reflecting the date of September 20, 2016 by Texas Cordia Construction. LLC contracted vendor for Mile 17.5 Road Paving & Drainage Improvements as submitted through project engineer Jose Noe Saldivar, P.E.
C. Approval of "Certificate of Construction Completion" as submitted by Texas Cordia Construction, LLC., reflecting the date of September 21, 2016.
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D. |
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Constables |
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1. |
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57878
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Constable Pct 3:
Approval to purchase One (1) New 2017 Chevrolet 1500 Silverado through the County's membership/participation with BuyBoard's awarded vendor, Caldwell Country Chevrolet/Ford (Contract #521-16) in the amount of $35,901.00 which includes delivery and a one time administration fee of $400.00 including compliance with HB form 1295 and any other statutory forms when and if applicable.
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E. |
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Co. Wide |
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1. |
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57881
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Acceptance and approval of pre-qualified sole respondent: "The Real Estate Center" submitting a "Statement of Qualification" for the "Expansion to Professional Appraisal and/or Appraisal Review Services Annual Pool" on an "As Needed Basis" per project by all County Departments and/or applicable Programs requiring said services as set forth in the requirements stated in the County's Request for Qualifications packet (RFQ 2016-005B-12-28-TDL).
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2. |
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57811
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Approval of 60-day "grace period" extension for Specialty Printing and Related Services for Hidalgo County with:
a. Gulf Data Products/E.A. Stone Inc. (E-16-011-12-15);
b. Gateway Printing and Office Supplies (E-16-011A-12-15) ;
c. Scott Merriman, Inc. (E-16-011B-12-15);
so as to have no lapse in services while procurement process is completed.
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| 23. |
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Open Forum |
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| 24. |
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Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: |
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A. |
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Real Estate Acquisition |
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B. |
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Pending and/or potential litigation |
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C. |
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57821
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Pending/potential litigation - matter involving joint real estate sale by the County of Hidalgo, City of Edinburg, Edinburg EDC and others |
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D. |
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57970
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CL-16-4640-F; Frances Hinojosa v. Magic Valley Electric Cooperative, City of Edcouch, County of Hidalgo |
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E. |
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57840
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C-0262-16-G; Teresa Barrera et al v. Hidalgo County, Texas and Hidalgo County Drainage District No. 1 |
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F. |
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57994
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C-5741-16-H; Efrain Acuna et al v. Hidalgo County, Texas & Hidalgo County Drainage District No.1 |
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G. |
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58004
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Claim of Mary Alice Palacios |
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H. |
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57856
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Claim of Brittany Hernandez |
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I. |
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57799
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Claim of Elizabeth Salinas |
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J. |
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57804
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Claim of Patricia Hernandez |
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K. |
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57806
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Claim of Patricia Hernandez Custodian of James Dylan Franco, a minor passenger |
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L. |
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57808
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Claim of Patricia Hernandez Custodian of Laylah Hernandez, a minor passenger |
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M. |
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57874
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Claim of Ray Dell McClaugherty |
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| 25. |
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A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295) |
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| 26. |
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Open Session: |
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A. |
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Real Estate Acquisition and appropriation for same |
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B. |
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Pending and/or potential litigation |
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C. |
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57822
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Pending/potential litigation - matter involving joint real estate sale by the County of Hidalgo, City of Edinburg, Edinburg EDC and others |
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D. |
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57972
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CL-16-4640-F; Frances Hinojosa v. Magic Valley Electric Cooperative, City of Edcouch, County of Hidalgo |
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E. |
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57841
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C-0262-16-G; Teresa Barrera et al v. Hidalgo County, Texas and Hidalgo County Drainage District No. 1 |
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F. |
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57995
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C-5741-16-H; Efrain Acuna et al v. Hidalgo County, Texas & Hidalgo County Drainage District No.1 |
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G. |
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58005
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Claim of Mary Alice Palacios |
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H. |
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57857
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Claim of Brittany Hernandez |
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I. |
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57800
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Claim of Elizabeth Salinas |
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J. |
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57805
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Claim of Patricia Hernandez |
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K. |
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57807
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Claim of Patricia Hernandez Custodian of James Dylan Franco, a minor passenger |
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L. |
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57809
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Claim of Patricia Hernandez Custodian of Laylah Hernandez, a minor passenger |
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M. |
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57875
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Claim of Ray Dell McClaugherty |
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| 27. |
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Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed |
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| 28. |
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Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed |
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| 29. |
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Adjourn |
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