1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 57771 Discussion on Hidalgo County Drainage District No.1 Drainage projects, maintenance and operations: Alamo Expressway Drain East Lateral Delta Water Management Project 6. 57736 Approval of Revised Holiday Schedule for 2017 to correct/clarify New Years Eve Holiday should be December 29, 2017 (Friday) instead of January 1, 2018 (Monday) 7. 57734 A.) Requesting approval of closing documents for Parcel 23 as it relates to Pct. 2 Fee Simple Project and authority for Chairman of the Board to execute documents. B.) Pursuant to the Boards approval of Agenda Item No. 57734 (A). Requesting approval to issue manual payment in the amount of $12,414.63 to Sierra Title of Hidalgo County, Inc. for order file No. 0003162524, Parcel 23. 8. 57749 A.) Requesting approval of closing documents for Parcel 1 as it relates to Pct. 3 - Mile 3 and Abram Rd. RDF project and authority for the Chairman of the Board to execute documents. B.) Pursuant to the Boards approval of Agenda Item No. 57749 (A), requesting approval to issue manual payment in the amount of $78,159.00 to Valley Caliche Products, Inc. for GF No. 3169633, Parcel 1. 9. 57770 2013 Bonds Budget: 365 Rural Drainage Development Pct.1 A.-Approval to issue for Payment Application No. 2 in the amount of $117,837.90 to Jimenez Engineering Solutions, LLC dba International Consulting Engineers (ICE) pertaining to Construction Contract No. HCDD1-16-031-A-08-09 Mile 6 West & Mile 14 North Area Drainage Improvements. B.-Approval to issue for Payment Application No. 3 in the amount of $54,031.50 to Jimenez Engineering Solutions, LLC dba International Consulting Engineers (ICE) pertaining to Construction Contract No. HCDD1-16-031-A-08-09 Mile 6 West & Mile 14 North Area Drainage Improvements. Project Engineer: Noe Saldivar, P.E.-Hidalgo County Drainage District No. 1 PO#630318 10. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 11. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 12. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 13. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 14. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 57786 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 57788 Presentation of Fund Information Report 3. 2016 Intradepartmental transfers: A. 57782 2016 - Executive Office (1100) B. 57760 2016 - Sheriff's Office (1100) C. 57761 2016 - Tax Office (1100) D. 57753 2016 - I. T. Department (1100) E. 57741 2016 - Pct. 1 Parks (1100) F. 57696 2016 - JP Pct. 3 Pl. 1 (1100) G. 57680 2016 - Constable Pct. 3 (1230) H. 57672 2016 - Constable Pct. 4 (1100) I. 57695 2016 - District Attorney (1223) J. 57711 2016 - Co. Clerk (1100) K. 57716 2016 - District Attorney's Office (1256) L. 57717 2016 - Jail (1100) M. 57650 2016 - Sheriff's Office OPSG (1284) N. 57486 2016 - Nuisance Abatement Program (1100) O. 57670 2016 - Constable Pct. 4 (1284) P. 57673 2016 - Pct. 3 Sanitation (1100) Q. 57676 2016 - Pct. 4 Road Maint (1200) R. 57744 2016 - Pct. 4 Admin (1200) 4. 2016 Interdepartmental transfers: A. 57777 County Commissioners (1100): Requesting approval of interdepartmental transfer from County Comm.(004) to Traffic Engineering (014) in the amount of $2,100.00 B. 57781 Co. Wide Adm. Contingency (1100): Approval of 2016 interdepartmental transfer from County Commissioners (004) to Co. Wide Adm.-Contingency (002) in the amount of $11,000.00 C. 57780 Co. Wide Law Enforcement (1100): Requesting approval of interdepartmental transfer from Co. Wide Adm. Contingency (002) to Co. Wide Law Enf. (011) in the amount of $11,000.00 D. 57759 Jail (1100): Approval of 2016 interdepartmental transfer from Sheriff's Office (001) to Jail (002) in the total amount of $60,000.00 to fund expenditures for the Adult Detention Center. E. 57660 Nuisance Abatement Program (1100): Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency (002) to the Nuisance Abatement Program (039) to fund postage expenditures. 5. Planning Department: A. 57683 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Executive Office: A. 57723 Approval of Right of Way Permits: North Alamo Water Supply Corporation: Ekamp Village- Earling Road- from the centerline of FM 1426 go east approximately 1,059 feet on the north side of Earling Road, will bore Earling Road from North to South with a 2" bore casing for a 3/4" waterline. 7. Tax Refunds: A. 57614 ACCOUNT NUMBER PAYER AMOUNT S2950.00.000.0195.05 VALLEY LAND TITLE CO. $24,286.05 8. Membership Dues: A. 57752 Texas A&M AgriLife Extension Service: Requesting approval for payment of 2017 Dues & Membership totaling $1,085.00 (with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor) as follows: 1. Epsilon Sigma Phi (ESP) 2017 Membership for Brad Cowan, Joanne Ureste, Ashley Gregory, Kimberly Guillen in the amount of $260.00. 2. District 12 Texas Association of Extension 4-H Agents (D12TAE4HA) 2017 Membership for Brad Cowan, Joanne Ureste, Kimberly Guillen in the amount of $360.00. 3. Texas Extension Association Family & Consumer Sciences (TEAFCS) 2017 Membership for Joanne Ureste in the amount of $150.00. 4. Texas County Agricultural Agents Association (TCAAA) 2017 Membership for Brad Cowan and Ashley Gregory in the amount of $280.00. 5. American Horticultural Society (AHS) 2017 Membership for Ashley Gregory in the amount of $35.00. 9. Headstart: A. 57656 Approval of Monthly Financial Report: November B. 57659 Approval of Monthly Special Services Report: November C. 57658 Approval of Monthly Texas Department of Agriculture Meals/Snacks Report: November D. 57657 Approval of Monthly Children’s Applications Report for Program Year 2016-2017 10. Budget & Management: A. 57754 Approval of medical coverage effective date correction as per revised report received from ETC for the employees listed below previously approved on CC 11/15/16 AI-57271. 1. E#211060 effective 11/1/16 2. E#212300 effective 2/1/17 B. 57639 1. Approval of reimbursement in the amount of $765,113.13 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 11/19/16 to 12/02/16. 11/19-25/16 $296,863.71 11/26-30/16 $221,737.92 12/01-02/16 $246,511.50 TOTAL $765,113.13 2. Approval of wire transfer to cover claims paid. C. Interfund transfers: 1. 57772 Pct. 1 Rd. Maint (1200): Approval of 2016 interfund transfer from Co. Wide Adm.-Contingency (1100) to Pct. 1 Rd. Maint (1200) in the amount of $145,000.00 to fund general supplies & gasoline year-end expenses. 2. 57713 TXDOT-Pct 1 (1315): Approval of 2016 interfund transfer from CO2016-Pct 1 (1350) to various TXDOT-Pct 1 projects (1315) in the amount of $22,743.00 to fund recent Change Order #5 for the Mile 2 West Project and Advance Funding Agreement (AFA) for the Charles Green (CR342) Bridge Rehabilitation Project. 11. Purchasing Dept: Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 57779 Acceptance and approval of Supplemental Agreement No. 2 to increase the "term" expiring, December 9, 2018 for agreement #C-13-336-12-10 with and as submitted by L&G ENGINEERING for ongoing project: (FM 1925) from FM 907 (Alamo Rd) East to East of SH 68 (Uresti Street) within Hidalgo County Precinct No. 4. B. 57728 1. Authority to exercise the Sixth (6th) Year of the additional nine (9) one (1) year option to extend/renew under the current lease agreement #E-16-037-01-05 (C-11-026-03-21) with O.E. INVESTMENTS, LTD.- "LEASE OF TOWER SPACE" for the Sheriff's Office,(under the same rates, terms and conditions), effective, 03/01/17. 2. Authority to exercise the Second (2nd) Year of the additional three (3) one (1) year option to extend/renew under the current agreement #E-16-038-01-05 (C-14-001-02-11) with SOUTH TEXAS COMMUNICATIONS, INC. for the "Repairs, Installation and Removal of Communications Radio and Tower Miscellaneous Equipment (on an as needed basis)" for the Sheriff’s Office, (under the same rates, terms and conditions), effective, 03/01/17. C. 57724 Acceptance and approval of Request for Payment-Application No. 1 in the amount of $26,876.70 Herrcon, LLC, awarded contractor for the Autopsy Facility Space Pressure Control, and as certified for payment by project engineer, Halff Associates, Inc. D. 57748 Pct. 4: Ratification of Change Order No. 1 reflecting an increase of $19,175.00 and 30 calendar days for repairs and additional work with contractor G & G Contractors for concrete walking trails at San Carlos CRC and Sunflower Park, as submitted though project engineer, LeFevre Engineering (C-16-226-06-20) subject to compliance to HB 1295 & HB 23, if and when applicable. E. 57664 Acceptance and approval by HCCC [as required by County Auditor] of written confirmation by Pct. #1 [attached herein] that each and every test conducted under the respective contracts between the Pct.1 and Millennium Engineers [in lieu of Auditor's required evidence of e-mails authorizing said tests but not part of the contract terms and conditions] in order to process the listed invoices for payment: Vendor Invoice PO# Amount Millennium Engineers Group 619140-0616 738417 1625.25 Millennium Engineers Group 519278-0116 728860 3996.00 Millennium Engineers Group 619138-0716 738416 2534.00 F. 57675 Acceptance and approval of the following invoices (for processing and payment) submitted by contracted/project engineer, L&G Consulting Engineers Inc.: 1. Invoice No. 11326032 - Veterans Blvd. WA #1 2. Invoice No. 11326027 - Mile 3 Project 3. Invoice No. 11326025 - Liberty Rd. Project WA #4 4. Invoice No. 11326031 - FM 676 (Mile 5) Project G. 57679 Approval of Payment Application No. 19 in the amount of $8,306.55 submitted by IOC Company LLC, awarded contractor for Precinct 3's "Mile 2 North Roadway Project" as certified for payment by project engineer, L&G Engineer, C-14-153-02-17. H. 57691 Approval to exercise the County's option to extend for the final one (1) year term under contract #E-15-428-12-01 with Starr Feedyards, Ltd. for Lease of Land [Approx. 960 acres] within Precinct No. 3 for Purpose of Farming under the same terms & conditions subject to compliance with HB1295 & HB23, when and if, applicable. I. 57692 Pct. 4: Approval of payment of Invoice No. 619214-1216 in the amount of $820.50 as submitted by Millennium Engineers Group, Inc. for the provision of Construction Material Testing/GEO Technical Services in connection to the Alberta Drainage Project with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed. J. 57718 Acceptance and approval to exercise the County's option to extend the 1-year renewal pf contract under the same rates, terms and conditions for Mailing Services with Upper Valley Mail Services, LLC. K. 57701 Approval to exercise the County's option to extend for the one (1) year term under contract #C-11-114A-09-06 with SPI Ventures, LP Lease of Office Space-Rio Grande City for WIC Program under the same rates, terms & conditions subject to compliance with HB1295 & HB23, if and when applicable. L. 57704 BCAP/Pct. 1 Acceptance and approval of Retainage Release in the amount of $43,142.39 and Certificate of Construction Completion for Heidelberg Subdivision (C-CAP-15-257-1006) for 2GS,LLC as submitted by Project Engineer LeFevre Engineering and Management Consulting LLC. M. 57712 Requesting authority to exercise the (Sixty (60) Day Grace Period) as provided in the current lease agreement for the "Lease of Office Space in the City of Edinburg to House the 430th District Court" (under the same rates, terms and conditions) with JOE E. GARCIA, TRUSTEE, Lease Agreement # E-16-033-01-05 [C-13-055-01-22], effective, 02/01/17, expiring, April 2, 2017.
Requesting authority to exercise the second (2nd) year of the additional two (2) one (1) year option to extend/renew under the current contract #E-16-039-01-05 with MAO WESTWOOD PHARMACY d/b/a WESTWOOD PHARMACY for:"LEGEND and NON-LEGEND PHARMACEUTICALS"(on as needed basis) for the Sheriff's Office, (under the same rates, terms and conditions), effective 01/17/17.
County Judge's Office: A. AI57766 Resolution in Honor of Precinct 1 Commissioner A.C. Cuellar, Jr. B. AI57762 Discussion and approval the Economic Development Incentives Program Guidelines and Criteria under the provisions of Section 381.004. C. AI57763 Discussion and approval of the service agreement between Hidalgo County and VIDA in the amount of $187,000.00. D. AI57769 1. Discussion and approval of Letter of Support for the City of Edinburg Transportation Alternatives Program Grant Application for the Jackson Road Hike & Bike Project Phase II. 2. Discussion and approval of Letter of Support for the City of Edinburg Transportation Alternatives Program Grant Application for the Cano Walking Trail Lighting Project. E. AI57764 Discussion and approval of Tax Abatement Agreement between Hidalgo County and Wonderful Citrus Packing LLC and approve order on same.
County Clerk's Office Arturo Guajardo, Jr.: A. AI57547 Recognition and Certification of Precinct No. 1, Commissioner A.C. Cuellar by the Hidalgo County Clerk Official Record Keeper Arturo Guajardo, Jr. for having attended all 121 Regular Commissioners Court meetings since his election in 2013. B. AI57715 Requesting approval of 2017 Official Bond and Oath for Elected Officials: 1. Marcos Luis Ochoa, Justice of the Peace, Pct. 3, Pl. 2 2. Lazaro "Larry" Gallardo, Constable Pct. #3 12/13/2016 Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2852&reloaded=true&id= 2/106 3. Jose Eduardo Guerra, County Sheriff 4. Luis J. Garza, J.P. Pct. 3, Pl. 1
County Judge's Office: A. AI57766 Resolution in Honor of Precinct 1 Commissioner A.C. Cuellar, Jr. B. AI57762 Discussion and approval the Economic Development Incentives Program Guidelines and Criteria under the provisions of Section 381.004. C. AI57763 Discussion and approval of the service agreement between Hidalgo County and VIDA in the amount of $187,000.00. D. AI57769 1. Discussion and approval of Letter of Support for the City of Edinburg Transportation Alternatives Program Grant Application for the Jackson Road Hike & Bike Project Phase II. 2. Discussion and approval of Letter of Support for the City of Edinburg Transportation Alternatives Program Grant Application for the Cano Walking Trail Lighting Project. E. AI57764 Discussion and approval of Tax Abatement Agreement between Hidalgo County and Wonderful Citrus Packing LLC and approve order on same.
County Clerk's Office Arturo Guajardo, Jr.: A. AI57547 Recognition and Certification of Precinct No. 1, Commissioner A.C. Cuellar by the Hidalgo County Clerk Official Record Keeper Arturo Guajardo, Jr. for having attended all 121 Regular Commissioners Court meetings since his election in 2013. B. AI57715 Requesting approval of 2017 Official Bond and Oath for Elected Officials: 1. Marcos Luis Ochoa, Justice of the Peace, Pct. 3, Pl. 2 2. Lazaro "Larry" Gallardo, Constable Pct. #3 12/13/2016 Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2852&reloaded=true&id= 2/106 3. Jose Eduardo Guerra, County Sheriff 4. Luis J. Garza, J.P. Pct. 3, Pl. 1
Constables: A. AI57666 Constable Pct 3: Discussion, consideration and approval to appoint Kimberly Jean Echavarria as Deputy Constable by Constable Lazaro Gallardo, Jr., Constable Pct. 3, in accordance with the Texas Local Government Code Section 86.011. B. AI57730 Constable Precinct 4: Discussion, consideration, and approval to appoint Hector Hugo Garcia as Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.011.
Sheriff's Office: A. AI57689 Sheriff's Office (1228)/(1100): Approval to pay overtime and related fringes incurred by the Sheriff's Office not reimbursable under the STEP IDM Grant. Overtime and related fringes will be paid from Sheriff Federal SharingUS Treasury (Fund 1228Funding was approved on 10/13/16 (AI#56825). B. AI57690 Requesting approval to rescind action taken on the following items: 1. AI#56392 (9/20/16) Authorization to accept the NIBRS Grant (Grant No. 3201101) 2. AI#56546 (9/27/16) Authorization and approval of Certification of Revenues (COR) and authorization to appropriate funds for NIBRS Grant. C. AI57633 Requesting approval for County Treasurer to process payment for fuel reimbursement in the amount of $21.79 to Sergeant Ricardo Ramirez after auditing procedures are completed by County Auditor. Sergeant Ramirez paid for fuel expense with personal credit card due to Fuel Card not working properly. D. AI57647 Sheriff's Office (1284): Authorization and approval to deobligate the amount of $610.03 in the OCDETF Account. E. AI57720 Jail Commissary (2102): 1. Approval of certification of revenues as certified by the County Auditor. 2. Approval of 2016 appropriation of funds into the Jail Commissary account in the amount of $25,000.00.
Executive Office: A. Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI57546 Update on progress of Electronic Library Implementation C. AI57767 Resolution in Recognition of the La Joya ISD School Board D. AI57632 Pursuant to Article §81.005(a) (Terms of the Court Meeting) of the Texas Local Government Code, consideration and entering of an Order into the minutes the designation of the day of the week and week of the month of Hidalgo County Commissioners' Court Regular Term Meeting Tex. Loc Gov. Code ORDER OF THE COURT: HIDALGO COUNTY COMMISSIONERS' COURT Week of the Month: 4th week Day of the Week: Tuesday Time of the Day: 9:30 a.m. for the calendar year of 2017 E. AI57663 Approval to accept two money orders from Elena Salinas in the amount of $1,000.00 & $59.77 to settle auto accident claim with County vehicle. (Sheriff Office) F. AI57731 Public Defense: Requesting approval of payment of four (4) attorney vouchers totaling $1,250.00 (not submitted within 3 months of disposition as per Local Rules of Administration adopted under TLGC 74.093) from attorney Jaime Aleman in connection with legal representation of indigent defendants with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor (as attached and as listed on background) G. AI57682 Approval of Revised Holiday Schedule for 2017 to correct/clarify New Years Eve Holiday should be December 29, 2017 (Friday) instead of January 1, 2018 (Monday)
Human Resources: A. AI56657 Sheriff's Office: Discussion, consideration, and action, in accordance with the Hidalgo County Civil Service Commission rules, for the following employee #141275 to be paid out for accrued compensatory time, and holiday leave time and employee #031356 to be paid out for accrued compensatory time and annual leave time. B. AI57327 Constable Pct. #4 (1100): 1. Requesting waiver of the Budget Amendment Policy – Personnel Related Amendments. 2. Discussion, consideration, and approval of the following personnel actions effective next full pay period, 12/26/2016 and Calendar Year 2017 : Action Dept. / Program Slot# Position Title Current Budgeted Salary Proposed Budgeted Salary Budgeted Salary Adjustment (Reduce) 294001 0003 Deputy Constable Step II $51,834.00 $45,691.00 Budgeted Salary Adjustment/ (Reduce) 294001 0019 Senior Deputy Constable Step I $59,795.00 $49,822.00 12/13/2016 Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2852&reloaded=true&id= 4/106 Create 294001 0024 Sergeant Step I $0.00 $59,795.00 3. Approval to waive the posting, hiring and enrollment procedures and promote employee # 171395 to the Sergeant Step I, Slot# 0024 position. 4. Approval to delete one (1) regular fulltime Deputy Constable position, Slot No. 0011, budgeted salary $44,577.00 effective upon Commissioners' Court approval and Calendar Year 2017. 5. Approval to revise the salary schedule in accordance with Commissioner's Court action. C. AI57668 DA Investigation HB65 (1223): 1. Discussion, consideration, and approval to create one fulltime position as follows, effective next full pay period of 12/26/2016 and Calendar Year 2017: Dept/Program Slot No. Proposed Position Title Proposed Budgeted Salary 080007 0181 Advocate I $33,990.00 2. Approval of appropriation of funds. 3. Approval to revise the salary schedule in accordance to Commissioners' Court action. D. AI57694 Elections Department (1100): 1. Requesting waiver of the Budget Amendment Policy Personnel Related Amendments. 2. Discussion, consideration, and approval to create the following temporary fulltime positions, not to exceed six (6) months, effective 01/01/2017 through 06/30/2017: Dept/ Program Slot# Position Title Proposed Budgeted Salary / Hourly Rate 130001 T184 Elections Clerk (Temp) $12,480.00/yr $ 12.00/hr 130001 T185 Elections Clerk (Temp) $12,480.00/yr $ 12.00/hr 130001 T186 Elections Clerk (Temp) $12,480.00/yr $ 12.00/hr 130001 T187 Elections Clerk (Temp) $12,480.00/yr $ 12.00/hr 130001 T188 Elections Clerk (Temp) $12,480.00/yr $ 12.00/hr 130001 T189 Elections Clerk (Temp) $12,480.00/yr $ 12.00/hr 130001 T190 Elections Clerk (Temp) $12,480.00/yr $ 12.00/hr 130001 T191 Elections Clerk (Temp) $12,480.00/yr $ 12.00/hr 130001 T192 Elections Clerk (Temp) $12,480.00/yr $ 12.00/hr 130001 T193 Elections Clerk (Temp) $12,480.00/yr $ 12.00/hr 3. Approval of intradepartmental transfer. 4. Approval to revise salary schedule in accordance with Commissioners Court action. E. AI57714 Sheriff's Office (1100): 1. Discussion, consideration, and approval to create the following temporary fulltime positions, not to exceed twelve (12) months, effective 01/01/2017 through 12/31/2017: Dept/ Program Slot# Position Title Proposed Budgeted Salary/Hourly Rate 280002 T430 Detention Officer Step I $32,305.00/yr $ 15.53/hr 280002 T431 Detention Officer Step I $32,305.00/yr $ 15.53/hr 280002 T432 Detention Officer Step I $32,305.00/yr $ 15.53/hr 12/13/2016 Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2852&reloaded=true&id= 5/106 280002 T433 Detention Officer Step I $32,305.00/yr $ 15.53/hr 280002 T434 Detention Officer Step I $32,305.00/yr $ 15.53/hr 280002 T435 Detention Officer Step I $32,305.00/yr $ 15.53/hr 2. Approval to utilize current HRMS Detention Officer applicant pool to select qualified applicants to fill the Detention Officer Step I (Temporary) positions. 3. Approval to revise salary schedule in accordance with Commissioners Court action. F. AI57725 CCL#8 (1100): 1. Requesting waiver of the Budget Amendment Policy Personnel Related Amendments. 2. Discussion, consideration, and approval to create one (1) Regular Full Time Clerk I position, Slot 0008 at $24,960.00 proposed budgeted salary, effective upon Commissioners' court approval and Calendar Year 2017. 3. Approval to waive posting and hiring procedures and assign employee #212300 to Slot No. 0008, Clerk I position effective, January 01, 2017. 4. Approval to revise salary schedule in accordance with Commissioners Court action. G. AI57727 Human Services (1100): 1. Requesting waiver of the Budget Amendment Policy Personnel Related Amendments. 2. Discussion, consideration and approval of the following personnel actions, effective next full pay period 12/26/2016 and Calendar Year 2017: Action Dept/ Program Slot# Position Title Current Budgeted Salary Proposed Budgeted Salary Delete / Remove Longevity 240001 0027 Eligibility Specialist I $24,810.00 $0.00 $420.00 $0.00 Delete 240001 0032 Eligibility Specialist I $24,810.00 $0.00 Create 240001 0039 Eligibility Specialist II $0.00 $28,940.00 3. Approval to revise the salary schedule in accordance with Commissioners' Court action. H. AI57583 Pct. 2 Road Maintenance (1200)/Facilities Management (1100): 1. Discussion, consideration and approval to create one fulltime position as follows, effective upon Commissioners' Court approval and Calendar Year 2017: Dept/Program Slot No. Proposed Position Title Proposed Budgeted Salary 122006 0099 Custodian II $24,960.00 2. Approval to waive the posting, hiring and enrollment procedures and transfer employee #173193 from Custodian II position (2200010046) to Custodian II position (1220060099) ? pursuant to Section 3.16 of the Civil Service Commission Rules. 3. Approval of intradepartmental transfer. 12/13/2016 Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2852&reloaded=true&id= 6/106 4. Approval to revise the salary schedules in accordance to Commissioners' Court action. I. AI57743 206TH DC (1100): 1. Requesting waiver of the Budget Amendment Policy Personnel Related Amendments. 2. Discussion, consideration, and approval of the following personnel actions effective next full pay period, 12/26/16 and Calendar Year 2017: Action Department Slot# Position Title Current Budgeted Salary/ Allowance Proposed Budgeted Salary/ Allowance Interpreter Pay (remove) 004001 0003 Assistant Court Coordinator $4,500.00 0.00 Salary Adjustment/ Increase 004001 0004 Bailiff $45,169.00 $50,169.00 Interpreter Pay (add) $0.00 $6,000.00 3. Approval of transfer. 4. Approval to revise the salary schedule in accordance with Commissioners Court action.
HIDTA Task Force: AI57735 HIDTA Chapter 59 Asset Forfeiture (1251)/HIDTA TASK FORCE (1291)/HIDTA US Treasury Asset Forfeiture (1252)/HIDTA US Justice (1254): 1. Approval of 2017 HIDTA Chapter 59 Asset Forfeiture Budget (1251). 2. Approval of personnel actions as listed on exhibit "A", effective 01/01/2017. 3. Approval of revised salary schedules. 4. Approval of 2017 HIDTA US Treasury Asset Forfeiture Funds Budget (1252). 5. Approval of 2017 HIDTA US Justice Asset Forfeiture Funds Budget. 6. Authorization and approval for the Hidalgo County Criminal District Attorney's Office HIDTA Task agents to be paid instead of banking extraduty hours from January 1, 2017 December 31, 2017
Health & Human Services Department: A. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures B. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures 2. AI57570 Consideration and approval of Contract for Participation for Out Stationed Eligibility Specialists in the Health Care Facilities at: A. Doctor's Hospital at Renaissance 12/13/2016 Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2852&reloaded=true&id= 7/106 B. Knapp Medical Center C. Mission Hospital, Inc. D. Rio Grande Regional Hospital E. McAllen Hospitals, LP (aka McAllen Medical and Edinburg Regional Medical Center) 3. AI57596 A. Discussion, consideration and approval to draw down funds for Demonstration Year 5 Round 2 DSRIP Payments in the amount to be determined by HHSC instructions from the Local Provider Participation Fund (LPPF) with a settlement date of 12/19/16. B. Approval of Certification of Revenues as certified by the County Auditor from the LPPF in the amount to be determined by HHSC instruction. C. Approval of 2016 Appropriation of funds from the LPPF in the amount to be determined by HHSC instructions.
Fire Marshal's Office: AI57758 Requesting approval of Amendment to the following 2016 Rural Emergency Services Interlocal Agreement(s) with: 1. City of Weslaco 2. City of Mercedes
Adult Probation: AI57531 Adult Probation DWI Court (1289): 1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $2,918.00. 2. Approval of appropriation of the DWI program income (GPI) in the amount of $2,918.00
Urban County: A. AI57747 Request approval for the Second Amendment to the 2014 HOME Community Housing Development Organization (CHDO) Program agreement between Hidalgo County Urban County Program and Proyecto Azteca and approval of the addendum (Right of Exercise) with Proyecto Azteca. B. AI57750 Requesting approval for the First Amendment to the 2015 HOME Community Housing Development Organization (CHDO) Program agreement between Hidalgo County Urban County Program and Proyecto Azteca and approval of the addendum (Right of Exercise) with Proyecto Azteca. C. AI57681 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a) (4) for Professional Services? 2. Presentation of the scoring grid for the purposes of ranking by Commissioners’ Court of at least three (3) GeoTechnical and Construction Material Testing firms from the County’s approved “pool” as graded and evaluated by Precinct No. 1, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program GLO Contract No. 124060006453 DRS210068/DRS220068 Delta Area Connector East Lateral Project Phase I/Phase III. Engineering Services Grade Ranked 12/13/2016 Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2852&reloaded=true&id= 8/106 Professional Service Industries, Inc. 91 Raba Kistner Consultants 99 Terracon 90 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ______________________ for the provision of GeoTechnical and Construction Material Testing Services for the Delta Area Connector East Lateral Project Phase I/Phase III. D. AI57674 The Urban County Program is requesting approval of a program amendment for the City of Palmview. The proposed amendment is for the Fiscal Year 25 (2012) Work Plan. E. AI57685 Requesting authority to purchase kiddie cushion (mulch) through the County's Membership/Participation with BuyBoard's awarded vendor, KBW Supply (contract # 4414), in the amount of $3,682.56 for Las Flores del Valle and Goza Parks located in Mercedes (FY 2016). Approval subject to HB 1295 compliance. F. AI57667 "Subject to: HB 1295 Compliance." Requesting authority to purchase playground equipment through the County's Membership/Participation with BuyBoard's awarded vendor, Park Place Recreation Designs, Inc. (contract # 51216), in the amount of $19,434.60 for the Goza Park located in Mercedes (FY 2016). G. AI57665 "Subject to: HB 1295 Compliance." Requesting authority to purchase playground equipment through the County's Membership/Participation with BuyBoard's awarded vendor, Park Place Recreation Designs, Inc. (contract # 51216), in the amount of $1,750.00 for the Saladino Park located in Mercedes (FY 2015).
Elections Administration: A. AI57636 Discussion, consideration and action, but not limited to Election Updates. B. AI57493 1. Approval of 2016 certification of revenues, as certified by the County Auditor for 2015 HAVA Program Income 2. Approval of 2016 appropriation of funds for HAVA Program Income Title 1 (1283) in the amount of $5,819.49. 3. Approval of 2016 appropriation of funds for HAVA Program Income Title 2 (1283) in the amount of $14,168.85.
Head Start Program: A. AI57655 Presentation for Discussion, Consideration and Approval to Enter Into a Memorandum of Understanding (MOU) between Hidalgo County Head Start Program and Texas A&M University Health Science Center B. AI57651 Discussion/Approval for Hidalgo County Head Start Program to Exercise Option to Extend for an Additional One and/or Two Years Term on the Interlocal Agreements for Facilities (under same terms and conditions) with the Following Entities: Entity Term Head Start Center City of Weslaco 1 Year Weslaco I McAllen Independent School District 2 Years Austin One (A1) 12/13/2016 Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2852&reloaded=true&id= 9/106 C. AI57652 Discussion/Approval on Request to Enter Into a Sixty (60) Month Lease Agreement for One (1) Postage Meter through the Hidalgo County’s Membership/Participation with Texas Association of School Board (TASB) Buyboard Awarded Vendor Pitney Bowes (Contract #49615) D. AI57653 Presentation for Discussion, Consideration and Approval of a One Year Interlocal Agreement for the Lease of a Facility (McAllen V Head Start Center) Between the McAllen Housing Authority and Hidalgo County Head Start Program E. AI57654 Presentation for Discussion, Consideration and Approval of a Two Year Interlocal Agreement for the Lease of Two Facilities (Edcouch Head Start Center and Edcouch Central Kitchen) between the EdcouchElsa Independent School District and Hidalgo County Head Start Program
Planning Department: A. AI57699 1. Final Approval a. Los Vientos Estates Ph.3 SubdivisionPct. 4 (Kathryn Irene East) (Brushline Road & Mile 22 ½ North Road) No. of Lots: 9 Single Family Flood Zone: X (Shaded) Drainage: Yes, by reconstructing Mile 22 ½ North Road side ditch. ETJ: No, Rural Area Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Will be providing a 1/3 escrow for the paving of Mile 22 ½ North Road. b. San Martin No. 2 SubdivisionPct. 1 (Tillmin Welch, President) (Canton Road & Val Verde Road) No. of Lots: 38 Single Family Flood Zone: C (Shaded) Drainage: Yes, Storm Drainage Pipe System & Drainage Ditch widening. ETJ: Yes, approved by the City of Donna Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Canton Road and 3 internal streets.
Precinct #3 Comm. Flores: A. AI57693 1. Requesting approval to rescind action taken by Commissioner's Court on December 6, 2016 AI57592, regarding Interlocal Cooperation Agreement between County of Hidalgo and City of Palmview. 12/13/2016 Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2852&reloaded=true&id= 10/106 2. Requesting approval of Interlocal Cooperation Agreement between the County of Hidalgo and City of Palmview, Texas concerning certain improvements to Veteran's Boulevard (SH 495). 3. In accordance with Section 791.014, of the Texas Government Code, requesting approval of a proposed project regarding certain Phase II road improvements to Veterans Boulevard (SH 495) from Abram Road East to La Homa Road, a section which is within the City limits of City through an Interlocal Cooperation Agreement to be entered into with the City of Palmview, Texas and Hidalgo County.
Precinct #4 Comm. Palacios: A. AI57776 1. Requesting approval to rescind action taken by Commissioners Court on 101316 AI #56846 regarding approval of First Amendment to ICA with ECISD 2. Approval of First Amendment to Interlocal Cooperation Agreement (ICA) between Hidalgo County and the Edinburg Consolidated Independent School District (ECISD) (Brewster Park)
Budget & Management: A. AI57765 Discussion, consideration and approval of the following Aetna Life Insurance Company forms, agreements and applications, with authority for County Judge to sign all required documents. 1. Escheatment Customer Election 2. NYHCRA Forms 3. Claim Fiduciary Agreement 4. Stop Loss Application 5. Plan Sponsor Letter of Agreement B. AI57757 Discussion, consideration and authorization for the Treasurer's Office to issue wire transfer payments to Aetna to cover medical claims in the absence of weekly Commissioner's Court meetings. Wire transfer and related paperwork to be brought to Commissioner's Court for ratification on the next available Commissioner's Court meeting. C. AI57778 1. Approval to designate the amount of $1,094,782.70 in the year 2016 for expenditures related to the 1115 Waiver Program. 2. Approval to designate the amount of $3,959,639.47 in the year 2016 for expenditures related to the New Courthouse. D. AI57388 Salary Schedule Various Departments: 1. Approval of redistribution of longevity pay adopted during the budget process as listed in Exhibit A. 2. Approval of transfer(s). 3. Approval to revise the salary schedule in accordance with Commissioners Court Action. E. AI57637 Salary Schedule Various Departments: 1. Approval to correct salary schedule discrepancies adopted during the budget process as listed in Exhibit A, effective 01/01/17. 2. Approval of transfer(s). 3. Approval to revise the salary schedule in accordance with Commissioners Court action. 12/13/2016 Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2852&reloaded=true&id= 11/106 F. AI57640 1. Approval and acceptance of Order dated November 30, 2016 setting salary of Court Reporters for 2017. 2. Approval of salary schedule changes, as per Exhibit A, in accordance with Commissioners Court action. 3. Approval and acceptance of Order dated November 30, 2016 setting salary of County Auditor, Assistant Auditors, and Budget of the County Auditor for 2017. 4. Approval of salary schedule changes, as per Exhibit B, in accordance with Commissioners Court action. G. AI57641 Discussion, consideration and approval of all personnel actions approved after September 27, 2016 (2017 Budget Adoption date) and listed below, to be effective 01/01/2017: 1. Sheriff's Office (1100) / Jail Commissary (2102): Approval of the following personnel action(s) as previously approved by CC on 10/25/16, 11/15/16 & 12/06/16 (refer to agenda item no. 57000, 57113 & 57501): Action Dept./Prog. Slot No. Approved Position Title Approved Salary/Allowance Proposed Position Title Proposed Budgeted Salary/Allowance Create 280015 0017 Detention Officer Step I $32,305.00 Delete 280015 0008 Clerk III $26,958.00 $ 0.00 Add Clothing Allowance 280001 0084 Deputy Sheriff Step I $0.00 Deputy Sheriff Step I $500.00 Add Clothing Allowance 280001 0086 Deputy Sheriff Step I $0.00 Deputy Sheriff Step I $500.00 Salary Schedule Change 280001 0114 Deputy Sheriff Step I $44,577.00 Senior Deputy Sheriff Step II $51,068.00 2. WIC (1292): Approval of the following personnel action(s) as previously approved by CC on 09/27/16 (refer to agenda item no. 56405): Action Dept./Prog. Slot No. Position Title Approved Budgeted Salary Proposed Budgeted Salary Total Adjustment Change in Funding Source 350002 0001 Peer Counselor II $25,830.00 $0.00 ($25,830.00) Change in Funding Source 350002 0026 Community Peer Counselor $26,794.00 $0.00 ($26,794.00) Change in 350002 0027 Community Peer Counselor $26,794.00 $0.00 ($26,794.00) 12/13/2016 Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2852&reloaded=true&id= 12/106 Funding Source Change in Funding Source 350002 0035 Peer Counselor Manager $0.00 $28,836.00 $28,836.00 Change in Funding Source 350002 0036 Peer Counselor I $0.00 $21,638.00 $21,638.00 Change in Funding Source 350002 0037 Peer Counselor I $0.00 $21,638.00 $21,638.00 Create 350002 0038 BF Coordinator Assistant $0.00 $36,000.00 $36,000.00 Change in Funding Source 350017 0002 Peer Counselor Manager $28,836.00 $0.00 ($28,836.00) Change in Funding Source 350017 0003 Peer Counselor I $21,638.00 $0.00 ($21,638.00) Change in Funding Source 350017 0004 Peer Counselor I $21,638.00 $0.00 (21,638.00) Change in Funding Source 350017 0006 Peer Counselor II $0.00 $25,830.00 $25,830.00 Change in Funding Source 350017 0007 Community Peer Counselor $0.00 $26,794.00 $26,794.00 Change in Funding Source 350017 0008 Community Peer Counselor $0.00 $26,794.00 $26,794.00 3. Constable Pct. 4 TTBH Security (1285) / Constable Pct. 1 TTBH (1285): Approval of the following personnel action(s) as previously approved by CC on 10/04/16, 11/15/16 & 12/06/16 (refer to agenda item no. 56653, 57316 & 57501): Action Dept./Prog. Slot No. Approved Position Title Approved Budgeted Salary Position Title Proposed Budgeted Salary Create 294019 0001 Deputy Constable $44,577.00 12/13/2016 Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2852&reloaded=true&id= 13/106 Step I Create 2910137 0001 Deputy Constable Step I $44,577.00 Salary Schedule Change 2910137 0001 Deputy Constable Step I $44,577.00 Deputy Constable Step II $45,691.00 4. Criminal DA (1100) / DA Investigation HB65 (1223) / DA VCLG (1281) / CJDDVSP (1281): Approval of the following personnel action(s) as previously approved by CC on 10/25/16 (refer to agenda item no. 56769, & 56909): Action Dept./Prog. Slot No. Current/Proposed Position Title Current Budgeted Salary Proposed Budgeted Salary Change In Funding Source 080011 G001 Victim Assistance Coordinator $43,260.00 $42,000.00 080002 0126 $0.00 $1,260.00 Create 080018 G003 Administrative Assistant I $0.00 $30,560.00 Salary Adjustment (Increase) 080018 G002 Assistant District Attorney III (Auto Allowance) $65,405.00 $66,626.00 080007 A142 $900.00 $900.00 5. Criminal DA (1100) / Public Defender (1100) / DWI Court Grant (1289) / ReEntry Court Grant (1289) / Misd DWI Court Program Grant (1289) / Mental Health Court Grant (1289) / Domestic Violence Court Grant (1289): Approval of the following personnel action(s) as previously approved by CC on 10/25/16 & 11/15/16 (refer to agenda item no. 56940, 56995 & 57291): Action Dept./Prog. Slot No. Position Title Current Allowance Amount Proposed Allowance Amount Decrease Supplemental Pay 080002 0026 Assistant District Attorney IV $9,730.00 $9,690.00 Decrease Supplemental Pay 085003 0003 Chief Public Defender $9,820.00 $9,770.00 Decrease Supplemental Pay 080002 0013 Assistant District Attorney IV $9,800.00 $9,750.00 Decrease Supplemental Pay 085003 0004 First Assistant Public Defender $9,850.00 $9,820.00 Decrease Supplemental Pay 080002 0009 Assistant District Attorney III $9,750.00 $9,700.00 Authorize Supplemental Pay 085003 0019 Public Defender III $0.00 $9,740.00 Authorize 085003 0001 Public $0.00 $11,750.00 12/13/2016 Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2852&reloaded=true&id= 14/106 Supplemental Pay Defender IV Authorize Supplemental Pay 080002 0010 Assistant District Attorney III $0.00 $11,720.00 6. Juvenile Detention (1100) / Juv Dir Supervision (1100) / IVE Foster Care DS (1296): Approval of the following personnel action(s) as previously approved by CC on 11/15/16 (refer to agenda item no. 57315): Action Dept./Prog. Slot No. Position Title Current Budgeted Salary/Allowance Proposed Budgeted Salary/Allowance Remove Longevity 330001 (Juv Detention Pre Adj.) 7925 JSO/Detention Officer $36,366.00 $36,366.00 $480.00 $0.00 Create Allowance Slot (Add Longevity) 330031 (IVE Foster Care DS) 7104 Probation Officer $43,147.00 $43,147.00 330001 (Juv Dir Supervision) 7124 $0.00 $480.00 7. Facilities Management (1100): Approval of the following personnel action(s) as previously approved by CC on 11/15/16 (refer to agenda item no. 57075): Action Dept./Prog. Slot No. Current Position Title Budgeted Salary Proposed Position Title Title Change 220001 0017 Air Condition Technician Helper $26,794.00 Custodian II 8.Pct. 4 Rd. Maintenance (1200): Approval of the following personnel action(s) as previously approved by CC on 11/15/16 (refer to agenda item no. 57341): Action Dept./Prog. Slot No. Position Title Current Budgeted Salary Proposed Budgeted Salary Delete 124007 0034 Equipment Operator I $26,341.00 $0.00 Delete 124007 0078 Administrative Assistant IV $36,312.00 $0.00 Create 124007 0084 GIS Operator III $0.00 $52,937.00 9. HIDTA Chapter 59 (1251): Approval of the following personnel action(s) as previously approved by CC on 11/22/16 (refer to agenda item no. 57280): Action Dept./Prog. Slot No. Current Position Title Current Budgeted Salary Proposed Position Title Proposed Budgeted Salary Reclassification 270011 0028 Criminal Investigator II $61,800.00 Task Force Operations Supervisor $70,000.00 12/13/2016 Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2852&reloaded=true&id= 15/106 10. Approval of transfers. 11. Approval to revise the salary schedule in accordance with Commissioners Court action. H. AI57684 TXDOTPct 1 Mile 2W (Mile 12US83): Concurrence of Change Order #5 as submitted by TXDOT for Mile 2 West Project, CSJ#092102170, with authority for County Judge to sign TXDOT Form 2146AFA. I. AI57703 TXDOT Pct 1: 1. Discussion, consideration, and approval of Advance Funding Agreement (AFA) between Hidalgo County and Texas Department of Transportation (TXDOT) for OffSystem Replacement Project of Charles Green (CR 342) over Irrigation Canal (CSJ: 092102331) with authority for the County Judge to sign all required documentation. 2. Approval to issue check payable to the Texas Department of Transportation Trust Fund in the amount of $750.00 for the County's estimated share of preliminary engineering for the OffSystem Replacement Project of Charles Green (CR 342), with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. (CSJ: 092102331)
Purchasing Department: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRANET WEBSITE AND WILL BE FOWARDED VIA EMAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI57742 Requesting approval of the final negotiated agreement #C163571213 with Gregorio Pina, Ph.D. for the purpose of: Psychological Evaluation Services for All Hidalgo County Law Enforcement Agencies. 2. AI57409 Requesting authority to advertise and approval of qualifications, requirements, and scope of services as attached hereto for: "Hidalgo County Pool of Professional Services" for the following? A. Architectural Services RFQ20170050201YZV B. Engineers Services RFQ20170060201YSI C. Eng. Serv. Geotechnical & Construction Material Testing RFQ20170070201SMA D. Construction Managements ServicesRFQ20170080201HGO E. Appraisal and/or Review ServicesRFQ20170090201SGS F. Surveying Services RFQ20170100201TDL for selection on an "as needed basis" [through a grading/scoring, ranking, negotiation protocol as established by CC] per project by Hidalgo County Commissioners' Court, 12/13/2016 Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2852&reloaded=true&id= 16/106 Precincts, all County Departments and/or applicable Programs or Agencies requiring said services effective March 16, 2017 through March 15, 2018. 3. AI57507 A. Approval of order for exemption from competitive bidding requirements under Texas Local Government Code, Chapter/Section, 262.024 (a)(4), a professional service? B. Acceptance and approval of a negotiated engagement/agreement/contract with Dr. Norma Jean Farley, MD/forensic pathologist for the provision of autopsies & related services as drafted and developed by District Attorney's Office confirming compliance with those provisions set forth in Government Code 22541) on a basis of demonstrated competence and qualifications to perform the services? and, 2) for a fair and reasonable price (fees permitted by law). B. Pct. 1 1. AI57719 A. Recommendation by project engineers, LeFevre Engineering & Management Consulting, LLC, & TEDSI Infrastructure Group to award the Base Bid to the responsible vendor submitting the lowest and best bid meeting all specifications, subject to compliance with HB 1295 and SAM.gov , for the following FEMA projects in the amounts listed: PROJECT NAME PROJECT NO. AWARD RECOMMENDATION TO VENDOR: AMOUNT: 1 Hidalgo County Precinct No. 1 – FEMA Road Drainage Improvements Indian Hills Subdivision 20163991207 IOC Company $1,280,979.70 2 Hidalgo County Precinct No. 1 – FEMA Road Drainage Improvements Mile 13 1/2 North Road, Mile 11 North Road, and Yvette Circle 20163981207 2GS, LLC dba Earthworks Enterprises $519,662.30 B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Raul Lozano, [unless otherwise voiced/announced by Current Commissioner ] to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 2. AI57645 Pursuant to Hidalgo County's Exiting Elected Official Policy, requesting approval of the following Requisitions and PO increases for HC Commissioner Pct #1: Purchase Order Increases # 752757,753067, 751919 Requisition: 310264,310267,310255,310236 C. Pct. 2 1. AI57726 A. Requesting authority to advertise in accordance with Government Code,Title 10, SUBCHAPTER F. CONSTRUCTION MANAGER AT RISK, TWO [2] STEP 12/13/2016 Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2852&reloaded=true&id= 17/106 PROCESS for the: Design and Construction of a MultiUse Facility to be located on the site of the current Palmer Pavilion Building [does not include the Gilmore Kitchen]? B. Approval of the CMAR procurement packet for the Design and Construction of a MultiUse Facility to be located on the site of the current Palmer Pavilion Building [does not include the Gilmore Kitchen]? C. Requesting a declaration of "Surplus" for the purpose of disposition through demolition/destruction the Palmer Pavilion Building/Structure [41 years old/fully depreciated as supporting documentation confirms] not to include Gilmore Kitchen [through sealed quotes by Pct. 2 staff but in no event to exceed $50K]. 2. AI57688 A. Pursuant to Texas LGC Chapter/Section 263.151 (2)(B)(C)(CD) and 263.152 (a)(2) action to declare one (1) 2007 Terex TX970B Backhoe one (1) 2004 Terex TX760 Backhoe and one (1) JCB Model 215S Backhoe as "Surplus" [detailed & described in the Exhibit attached herein] for the purpose of disposition [of the 3 units] for use as "TradeIns" toward the acquisition of new units? B. Approval to Purchase through Buyboard awarded vendor, John Deere Construction Retail Sales via Contract 51516 two (2) 410L Backhoe Loader through Requisition #310098 in the amount of $176,992.00 for Pct. #2. 3. AI57756 Pct. #2 requesting that the three [3] structures detailed below be declared "Surplus" for the purpose of disposition through demolition [to be procured by Pct.#2 via sealed quotes but in no way to exceed $50K] as the structures have all been fully depreciated as detailed in supporting documentation attached herein: A. Old House located at Palmer PavilionAsset ID#3054? B. Portable Building at Lopezville ParkAsset ID#3062? C. Old Pct. #2 Mechanic ShopAsset ID#3056? D. Pct. 3 1. AI57661 Approval to execute a lease of land agreement (remains as approved as a Sole Source by CC 12/20/11), with Jose Ramirez, Jr., for the purposes of landfill access at "Penitas Landfill"under TCEQ Permit No. MSW 1727 for the residents residing in areas outside the ETJ of Cities in Precinct No. 3. E. Pct. 4 1. AI57773 A. Acknowledgement, acceptance and concurrence from the City of Edinburg [as detailed in supporting documentation] that a portion of Ramseyer Rd. [limits between Doolittle and I69] that falls within the city has been recently paved by Hidalgo County Precinct #4 with no cost to the City and for which no reimbursement will be sought by County? B. Acceptance and approval to process payment for the invoices detailed herein [as part of the materials used for the paving completed and described in Caption A, above: 1. Frontera Materials, Inc. Inv. #21610892 $ 17,540.36? 2. Pavement Markings Inv. #4306 $ 5,664.33 or $5,664.60 [amount on PO#739727]? F. Health & Human Services Dept. 12/13/2016 Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2852&reloaded=true&id= 18/106 1. AI57552 Approval of "Second Amendment" to Service Agreement C160890510 between Hidalgo County Health & Human Services Department and Ivan Melendez, M.D. for the provision of Physician ServicersTB Clients [as permitted under the current terms of agreement] subject to compliance with HB 1295. G. County Clerk 1. AI57708 Requesting approval of "CORRECTION" of agreement # to reflect [HHS Contract No. Attachment A] and NOT HHS Contract No. 201444214001 on the Data Use Agreement (DUA) between the Texas Health and Human Services Enterprises and Hidalgo County commencing with County Clerk as (approved by CC on 05/10/16AI54486).
Open Forum
25. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. AI57722 Pending/potential litigation matter involving joint real estate sale by the County of Hidalgo, City of Edinburg, Edinburg EDC and others D. AI57738 Civil Action No. 7:16cv00184? County of Hidalgo v. Old Republic Surety Company 26. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
27. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI57721 Pending/potential litigation matter involving joint real estate sale by the County of Hidalgo, City of Edinburg, Edinburg EDC and others D. AI57739 Civil Action No. 7:16cv00184? County of Hidalgo v. Old Republic Surety Company 30. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 57771 Discussion on Hidalgo County Drainage District No.1 Drainage projects, maintenance and operations: Alamo Expressway Drain East Lateral Delta Water Management Project 6. 57736 Approval of Revised Holiday Schedule for 2017 to correct/clarify New Years Eve Holiday should be December 29, 2017 (Friday) instead of January 1, 2018 (Monday) 7. 57734 A.) Requesting approval of closing documents for Parcel 23 as it relates to Pct. 2 Fee Simple Project and authority for Chairman of the Board to execute documents. B.) Pursuant to the Boards approval of Agenda Item No. 57734 (A). Requesting approval to issue manual payment in the amount of $12,414.63 to Sierra Title of Hidalgo County, Inc. for order file No. 0003162524, Parcel 23. 8. 57749 A.) Requesting approval of closing documents for Parcel 1 as it relates to Pct. 3 - Mile 3 and Abram Rd. RDF project and authority for the Chairman of the Board to execute documents. B.) Pursuant to the Boards approval of Agenda Item No. 57749 (A), requesting approval to issue manual payment in the amount of $78,159.00 to Valley Caliche Products, Inc. for GF No. 3169633, Parcel 1. 9. 57770 2013 Bonds Budget: 365 Rural Drainage Development Pct.1 A.-Approval to issue for Payment Application No. 2 in the amount of $117,837.90 to Jimenez Engineering Solutions, LLC dba International Consulting Engineers (ICE) pertaining to Construction Contract No. HCDD1-16-031-A-08-09 Mile 6 West & Mile 14 North Area Drainage Improvements. B.-Approval to issue for Payment Application No. 3 in the amount of $54,031.50 to Jimenez Engineering Solutions, LLC dba International Consulting Engineers (ICE) pertaining to Construction Contract No. HCDD1-16-031-A-08-09 Mile 6 West & Mile 14 North Area Drainage Improvements. Project Engineer: Noe Saldivar, P.E.-Hidalgo County Drainage District No. 1 PO#630318 10. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 11. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 12. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 13. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 14. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 57786 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 57788 Presentation of Fund Information Report 3. 2016 Intradepartmental transfers: A. 57782 2016 - Executive Office (1100) B. 57760 2016 - Sheriff's Office (1100) C. 57761 2016 - Tax Office (1100) D. 57753 2016 - I. T. Department (1100) E. 57741 2016 - Pct. 1 Parks (1100) F. 57696 2016 - JP Pct. 3 Pl. 1 (1100) G. 57680 2016 - Constable Pct. 3 (1230) H. 57672 2016 - Constable Pct. 4 (1100) I. 57695 2016 - District Attorney (1223) J. 57711 2016 - Co. Clerk (1100) K. 57716 2016 - District Attorney's Office (1256) L. 57717 2016 - Jail (1100) M. 57650 2016 - Sheriff's Office OPSG (1284) N. 57486 2016 - Nuisance Abatement Program (1100) O. 57670 2016 - Constable Pct. 4 (1284) P. 57673 2016 - Pct. 3 Sanitation (1100) Q. 57676 2016 - Pct. 4 Road Maint (1200) R. 57744 2016 - Pct. 4 Admin (1200) 4. 2016 Interdepartmental transfers: A. 57777 County Commissioners (1100): Requesting approval of interdepartmental transfer from County Comm.(004) to Traffic Engineering (014) in the amount of $2,100.00 B. 57781 Co. Wide Adm. Contingency (1100): Approval of 2016 interdepartmental transfer from County Commissioners (004) to Co. Wide Adm.-Contingency (002) in the amount of $11,000.00 C. 57780 Co. Wide Law Enforcement (1100): Requesting approval of interdepartmental transfer from Co. Wide Adm. Contingency (002) to Co. Wide Law Enf. (011) in the amount of $11,000.00 D. 57759 Jail (1100): Approval of 2016 interdepartmental transfer from Sheriff's Office (001) to Jail (002) in the total amount of $60,000.00 to fund expenditures for the Adult Detention Center. E. 57660 Nuisance Abatement Program (1100): Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency (002) to the Nuisance Abatement Program (039) to fund postage expenditures. 5. Planning Department: A. 57683 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Executive Office: A. 57723 Approval of Right of Way Permits: North Alamo Water Supply Corporation: Ekamp Village- Earling Road- from the centerline of FM 1426 go east approximately 1,059 feet on the north side of Earling Road, will bore Earling Road from North to South with a 2" bore casing for a 3/4" waterline. 7. Tax Refunds: A. 57614 ACCOUNT NUMBER PAYER AMOUNT S2950.00.000.0195.05 VALLEY LAND TITLE CO. $24,286.05 8. Membership Dues: A. 57752 Texas A&M AgriLife Extension Service: Requesting approval for payment of 2017 Dues & Membership totaling $1,085.00 (with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor) as follows: 1. Epsilon Sigma Phi (ESP) 2017 Membership for Brad Cowan, Joanne Ureste, Ashley Gregory, Kimberly Guillen in the amount of $260.00. 2. District 12 Texas Association of Extension 4-H Agents (D12TAE4HA) 2017 Membership for Brad Cowan, Joanne Ureste, Kimberly Guillen in the amount of $360.00. 3. Texas Extension Association Family & Consumer Sciences (TEAFCS) 2017 Membership for Joanne Ureste in the amount of $150.00. 4. Texas County Agricultural Agents Association (TCAAA) 2017 Membership for Brad Cowan and Ashley Gregory in the amount of $280.00. 5. American Horticultural Society (AHS) 2017 Membership for Ashley Gregory in the amount of $35.00. 9. Headstart: A. 57656 Approval of Monthly Financial Report: November B. 57659 Approval of Monthly Special Services Report: November C. 57658 Approval of Monthly Texas Department of Agriculture Meals/Snacks Report: November D. 57657 Approval of Monthly Children’s Applications Report for Program Year 2016-2017 10. Budget & Management: A. 57754 Approval of medical coverage effective date correction as per revised report received from ETC for the employees listed below previously approved on CC 11/15/16 AI-57271. 1. E#211060 effective 11/1/16 2. E#212300 effective 2/1/17 B. 57639 1. Approval of reimbursement in the amount of $765,113.13 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 11/19/16 to 12/02/16. 11/19-25/16 $296,863.71 11/26-30/16 $221,737.92 12/01-02/16 $246,511.50 TOTAL $765,113.13 2. Approval of wire transfer to cover claims paid. C. Interfund transfers: 1. 57772 Pct. 1 Rd. Maint (1200): Approval of 2016 interfund transfer from Co. Wide Adm.-Contingency (1100) to Pct. 1 Rd. Maint (1200) in the amount of $145,000.00 to fund general supplies & gasoline year-end expenses. 2. 57713 TXDOT-Pct 1 (1315): Approval of 2016 interfund transfer from CO2016-Pct 1 (1350) to various TXDOT-Pct 1 projects (1315) in the amount of $22,743.00 to fund recent Change Order #5 for the Mile 2 West Project and Advance Funding Agreement (AFA) for the Charles Green (CR342) Bridge Rehabilitation Project. 11. Purchasing Dept: Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 57779 Acceptance and approval of Supplemental Agreement No. 2 to increase the "term" expiring, December 9, 2018 for agreement #C-13-336-12-10 with and as submitted by L&G ENGINEERING for ongoing project: (FM 1925) from FM 907 (Alamo Rd) East to East of SH 68 (Uresti Street) within Hidalgo County Precinct No. 4. B. 57728 1. Authority to exercise the Sixth (6th) Year of the additional nine (9) one (1) year option to extend/renew under the current lease agreement #E-16-037-01-05 (C-11-026-03-21) with O.E. INVESTMENTS, LTD.- "LEASE OF TOWER SPACE" for the Sheriff's Office,(under the same rates, terms and conditions), effective, 03/01/17. 2. Authority to exercise the Second (2nd) Year of the additional three (3) one (1) year option to extend/renew under the current agreement #E-16-038-01-05 (C-14-001-02-11) with SOUTH TEXAS COMMUNICATIONS, INC. for the "Repairs, Installation and Removal of Communications Radio and Tower Miscellaneous Equipment (on an as needed basis)" for the Sheriff’s Office, (under the same rates, terms and conditions), effective, 03/01/17. C. 57724 Acceptance and approval of Request for Payment-Application No. 1 in the amount of $26,876.70 Herrcon, LLC, awarded contractor for the Autopsy Facility Space Pressure Control, and as certified for payment by project engineer, Halff Associates, Inc. D. 57748 Pct. 4: Ratification of Change Order No. 1 reflecting an increase of $19,175.00 and 30 calendar days for repairs and additional work with contractor G & G Contractors for concrete walking trails at San Carlos CRC and Sunflower Park, as submitted though project engineer, LeFevre Engineering (C-16-226-06-20) subject to compliance to HB 1295 & HB 23, if and when applicable. E. 57664 Acceptance and approval by HCCC [as required by County Auditor] of written confirmation by Pct. #1 [attached herein] that each and every test conducted under the respective contracts between the Pct.1 and Millennium Engineers [in lieu of Auditor's required evidence of e-mails authorizing said tests but not part of the contract terms and conditions] in order to process the listed invoices for payment: Vendor Invoice PO# Amount Millennium Engineers Group 619140-0616 738417 1625.25 Millennium Engineers Group 519278-0116 728860 3996.00 Millennium Engineers Group 619138-0716 738416 2534.00 F. 57675 Acceptance and approval of the following invoices (for processing and payment) submitted by contracted/project engineer, L&G Consulting Engineers Inc.: 1. Invoice No. 11326032 - Veterans Blvd. WA #1 2. Invoice No. 11326027 - Mile 3 Project 3. Invoice No. 11326025 - Liberty Rd. Project WA #4 4. Invoice No. 11326031 - FM 676 (Mile 5) Project G. 57679 Approval of Payment Application No. 19 in the amount of $8,306.55 submitted by IOC Company LLC, awarded contractor for Precinct 3's "Mile 2 North Roadway Project" as certified for payment by project engineer, L&G Engineer, C-14-153-02-17. H. 57691 Approval to exercise the County's option to extend for the final one (1) year term under contract #E-15-428-12-01 with Starr Feedyards, Ltd. for Lease of Land [Approx. 960 acres] within Precinct No. 3 for Purpose of Farming under the same terms & conditions subject to compliance with HB1295 & HB23, when and if, applicable. I. 57692 Pct. 4: Approval of payment of Invoice No. 619214-1216 in the amount of $820.50 as submitted by Millennium Engineers Group, Inc. for the provision of Construction Material Testing/GEO Technical Services in connection to the Alberta Drainage Project with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed. J. 57718 Acceptance and approval to exercise the County's option to extend the 1-year renewal pf contract under the same rates, terms and conditions for Mailing Services with Upper Valley Mail Services, LLC. K. 57701 Approval to exercise the County's option to extend for the one (1) year term under contract #C-11-114A-09-06 with SPI Ventures, LP Lease of Office Space-Rio Grande City for WIC Program under the same rates, terms & conditions subject to compliance with HB1295 & HB23, if and when applicable. L. 57704 BCAP/Pct. 1 Acceptance and approval of Retainage Release in the amount of $43,142.39 and Certificate of Construction Completion for Heidelberg Subdivision (C-CAP-15-257-1006) for 2GS,LLC as submitted by Project Engineer LeFevre Engineering and Management Consulting LLC. M. 57712 Requesting authority to exercise the (Sixty (60) Day Grace Period) as provided in the current lease agreement for the "Lease of Office Space in the City of Edinburg to House the 430th District Court" (under the same rates, terms and conditions) with JOE E. GARCIA, TRUSTEE, Lease Agreement # E-16-033-01-05 [C-13-055-01-22], effective, 02/01/17, expiring, April 2, 2017.
Requesting authority to exercise the second (2nd) year of the additional two (2) one (1) year option to extend/renew under the current contract #E-16-039-01-05 with MAO WESTWOOD PHARMACY d/b/a WESTWOOD PHARMACY for:"LEGEND and NON-LEGEND PHARMACEUTICALS"(on as needed basis) for the Sheriff's Office, (under the same rates, terms and conditions), effective 01/17/17.
County Judge's Office: A. AI57766 Resolution in Honor of Precinct 1 Commissioner A.C. Cuellar, Jr. B. AI57762 Discussion and approval the Economic Development Incentives Program Guidelines and Criteria under the provisions of Section 381.004. C. AI57763 Discussion and approval of the service agreement between Hidalgo County and VIDA in the amount of $187,000.00. D. AI57769 1. Discussion and approval of Letter of Support for the City of Edinburg Transportation Alternatives Program Grant Application for the Jackson Road Hike & Bike Project Phase II. 2. Discussion and approval of Letter of Support for the City of Edinburg Transportation Alternatives Program Grant Application for the Cano Walking Trail Lighting Project. E. AI57764 Discussion and approval of Tax Abatement Agreement between Hidalgo County and Wonderful Citrus Packing LLC and approve order on same.
County Clerk's Office Arturo Guajardo, Jr.: A. AI57547 Recognition and Certification of Precinct No. 1, Commissioner A.C. Cuellar by the Hidalgo County Clerk Official Record Keeper Arturo Guajardo, Jr. for having attended all 121 Regular Commissioners Court meetings since his election in 2013. B. AI57715 Requesting approval of 2017 Official Bond and Oath for Elected Officials: 1. Marcos Luis Ochoa, Justice of the Peace, Pct. 3, Pl. 2 2. Lazaro "Larry" Gallardo, Constable Pct. #3 12/13/2016 Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2852&reloaded=true&id= 2/106 3. Jose Eduardo Guerra, County Sheriff 4. Luis J. Garza, J.P. Pct. 3, Pl. 1
County Judge's Office: A. AI57766 Resolution in Honor of Precinct 1 Commissioner A.C. Cuellar, Jr. B. AI57762 Discussion and approval the Economic Development Incentives Program Guidelines and Criteria under the provisions of Section 381.004. C. AI57763 Discussion and approval of the service agreement between Hidalgo County and VIDA in the amount of $187,000.00. D. AI57769 1. Discussion and approval of Letter of Support for the City of Edinburg Transportation Alternatives Program Grant Application for the Jackson Road Hike & Bike Project Phase II. 2. Discussion and approval of Letter of Support for the City of Edinburg Transportation Alternatives Program Grant Application for the Cano Walking Trail Lighting Project. E. AI57764 Discussion and approval of Tax Abatement Agreement between Hidalgo County and Wonderful Citrus Packing LLC and approve order on same.
County Clerk's Office Arturo Guajardo, Jr.: A. AI57547 Recognition and Certification of Precinct No. 1, Commissioner A.C. Cuellar by the Hidalgo County Clerk Official Record Keeper Arturo Guajardo, Jr. for having attended all 121 Regular Commissioners Court meetings since his election in 2013. B. AI57715 Requesting approval of 2017 Official Bond and Oath for Elected Officials: 1. Marcos Luis Ochoa, Justice of the Peace, Pct. 3, Pl. 2 2. Lazaro "Larry" Gallardo, Constable Pct. #3 12/13/2016 Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2852&reloaded=true&id= 2/106 3. Jose Eduardo Guerra, County Sheriff 4. Luis J. Garza, J.P. Pct. 3, Pl. 1
Constables: A. AI57666 Constable Pct 3: Discussion, consideration and approval to appoint Kimberly Jean Echavarria as Deputy Constable by Constable Lazaro Gallardo, Jr., Constable Pct. 3, in accordance with the Texas Local Government Code Section 86.011. B. AI57730 Constable Precinct 4: Discussion, consideration, and approval to appoint Hector Hugo Garcia as Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.011.
Sheriff's Office: A. AI57689 Sheriff's Office (1228)/(1100): Approval to pay overtime and related fringes incurred by the Sheriff's Office not reimbursable under the STEP IDM Grant. Overtime and related fringes will be paid from Sheriff Federal SharingUS Treasury (Fund 1228Funding was approved on 10/13/16 (AI#56825). B. AI57690 Requesting approval to rescind action taken on the following items: 1. AI#56392 (9/20/16) Authorization to accept the NIBRS Grant (Grant No. 3201101) 2. AI#56546 (9/27/16) Authorization and approval of Certification of Revenues (COR) and authorization to appropriate funds for NIBRS Grant. C. AI57633 Requesting approval for County Treasurer to process payment for fuel reimbursement in the amount of $21.79 to Sergeant Ricardo Ramirez after auditing procedures are completed by County Auditor. Sergeant Ramirez paid for fuel expense with personal credit card due to Fuel Card not working properly. D. AI57647 Sheriff's Office (1284): Authorization and approval to deobligate the amount of $610.03 in the OCDETF Account. E. AI57720 Jail Commissary (2102): 1. Approval of certification of revenues as certified by the County Auditor. 2. Approval of 2016 appropriation of funds into the Jail Commissary account in the amount of $25,000.00.
Executive Office: A. Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI57546 Update on progress of Electronic Library Implementation C. AI57767 Resolution in Recognition of the La Joya ISD School Board D. AI57632 Pursuant to Article §81.005(a) (Terms of the Court Meeting) of the Texas Local Government Code, consideration and entering of an Order into the minutes the designation of the day of the week and week of the month of Hidalgo County Commissioners' Court Regular Term Meeting Tex. Loc Gov. Code ORDER OF THE COURT: HIDALGO COUNTY COMMISSIONERS' COURT Week of the Month: 4th week Day of the Week: Tuesday Time of the Day: 9:30 a.m. for the calendar year of 2017 E. AI57663 Approval to accept two money orders from Elena Salinas in the amount of $1,000.00 & $59.77 to settle auto accident claim with County vehicle. (Sheriff Office) F. AI57731 Public Defense: Requesting approval of payment of four (4) attorney vouchers totaling $1,250.00 (not submitted within 3 months of disposition as per Local Rules of Administration adopted under TLGC 74.093) from attorney Jaime Aleman in connection with legal representation of indigent defendants with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor (as attached and as listed on background) G. AI57682 Approval of Revised Holiday Schedule for 2017 to correct/clarify New Years Eve Holiday should be December 29, 2017 (Friday) instead of January 1, 2018 (Monday)
Human Resources: A. AI56657 Sheriff's Office: Discussion, consideration, and action, in accordance with the Hidalgo County Civil Service Commission rules, for the following employee #141275 to be paid out for accrued compensatory time, and holiday leave time and employee #031356 to be paid out for accrued compensatory time and annual leave time. B. AI57327 Constable Pct. #4 (1100): 1. Requesting waiver of the Budget Amendment Policy – Personnel Related Amendments. 2. Discussion, consideration, and approval of the following personnel actions effective next full pay period, 12/26/2016 and Calendar Year 2017 : Action Dept. / Program Slot# Position Title Current Budgeted Salary Proposed Budgeted Salary Budgeted Salary Adjustment (Reduce) 294001 0003 Deputy Constable Step II $51,834.00 $45,691.00 Budgeted Salary Adjustment/ (Reduce) 294001 0019 Senior Deputy Constable Step I $59,795.00 $49,822.00 12/13/2016 Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2852&reloaded=true&id= 4/106 Create 294001 0024 Sergeant Step I $0.00 $59,795.00 3. Approval to waive the posting, hiring and enrollment procedures and promote employee # 171395 to the Sergeant Step I, Slot# 0024 position. 4. Approval to delete one (1) regular fulltime Deputy Constable position, Slot No. 0011, budgeted salary $44,577.00 effective upon Commissioners' Court approval and Calendar Year 2017. 5. Approval to revise the salary schedule in accordance with Commissioner's Court action. C. AI57668 DA Investigation HB65 (1223): 1. Discussion, consideration, and approval to create one fulltime position as follows, effective next full pay period of 12/26/2016 and Calendar Year 2017: Dept/Program Slot No. Proposed Position Title Proposed Budgeted Salary 080007 0181 Advocate I $33,990.00 2. Approval of appropriation of funds. 3. Approval to revise the salary schedule in accordance to Commissioners' Court action. D. AI57694 Elections Department (1100): 1. Requesting waiver of the Budget Amendment Policy Personnel Related Amendments. 2. Discussion, consideration, and approval to create the following temporary fulltime positions, not to exceed six (6) months, effective 01/01/2017 through 06/30/2017: Dept/ Program Slot# Position Title Proposed Budgeted Salary / Hourly Rate 130001 T184 Elections Clerk (Temp) $12,480.00/yr $ 12.00/hr 130001 T185 Elections Clerk (Temp) $12,480.00/yr $ 12.00/hr 130001 T186 Elections Clerk (Temp) $12,480.00/yr $ 12.00/hr 130001 T187 Elections Clerk (Temp) $12,480.00/yr $ 12.00/hr 130001 T188 Elections Clerk (Temp) $12,480.00/yr $ 12.00/hr 130001 T189 Elections Clerk (Temp) $12,480.00/yr $ 12.00/hr 130001 T190 Elections Clerk (Temp) $12,480.00/yr $ 12.00/hr 130001 T191 Elections Clerk (Temp) $12,480.00/yr $ 12.00/hr 130001 T192 Elections Clerk (Temp) $12,480.00/yr $ 12.00/hr 130001 T193 Elections Clerk (Temp) $12,480.00/yr $ 12.00/hr 3. Approval of intradepartmental transfer. 4. Approval to revise salary schedule in accordance with Commissioners Court action. E. AI57714 Sheriff's Office (1100): 1. Discussion, consideration, and approval to create the following temporary fulltime positions, not to exceed twelve (12) months, effective 01/01/2017 through 12/31/2017: Dept/ Program Slot# Position Title Proposed Budgeted Salary/Hourly Rate 280002 T430 Detention Officer Step I $32,305.00/yr $ 15.53/hr 280002 T431 Detention Officer Step I $32,305.00/yr $ 15.53/hr 280002 T432 Detention Officer Step I $32,305.00/yr $ 15.53/hr 12/13/2016 Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2852&reloaded=true&id= 5/106 280002 T433 Detention Officer Step I $32,305.00/yr $ 15.53/hr 280002 T434 Detention Officer Step I $32,305.00/yr $ 15.53/hr 280002 T435 Detention Officer Step I $32,305.00/yr $ 15.53/hr 2. Approval to utilize current HRMS Detention Officer applicant pool to select qualified applicants to fill the Detention Officer Step I (Temporary) positions. 3. Approval to revise salary schedule in accordance with Commissioners Court action. F. AI57725 CCL#8 (1100): 1. Requesting waiver of the Budget Amendment Policy Personnel Related Amendments. 2. Discussion, consideration, and approval to create one (1) Regular Full Time Clerk I position, Slot 0008 at $24,960.00 proposed budgeted salary, effective upon Commissioners' court approval and Calendar Year 2017. 3. Approval to waive posting and hiring procedures and assign employee #212300 to Slot No. 0008, Clerk I position effective, January 01, 2017. 4. Approval to revise salary schedule in accordance with Commissioners Court action. G. AI57727 Human Services (1100): 1. Requesting waiver of the Budget Amendment Policy Personnel Related Amendments. 2. Discussion, consideration and approval of the following personnel actions, effective next full pay period 12/26/2016 and Calendar Year 2017: Action Dept/ Program Slot# Position Title Current Budgeted Salary Proposed Budgeted Salary Delete / Remove Longevity 240001 0027 Eligibility Specialist I $24,810.00 $0.00 $420.00 $0.00 Delete 240001 0032 Eligibility Specialist I $24,810.00 $0.00 Create 240001 0039 Eligibility Specialist II $0.00 $28,940.00 3. Approval to revise the salary schedule in accordance with Commissioners' Court action. H. AI57583 Pct. 2 Road Maintenance (1200)/Facilities Management (1100): 1. Discussion, consideration and approval to create one fulltime position as follows, effective upon Commissioners' Court approval and Calendar Year 2017: Dept/Program Slot No. Proposed Position Title Proposed Budgeted Salary 122006 0099 Custodian II $24,960.00 2. Approval to waive the posting, hiring and enrollment procedures and transfer employee #173193 from Custodian II position (2200010046) to Custodian II position (1220060099) ? pursuant to Section 3.16 of the Civil Service Commission Rules. 3. Approval of intradepartmental transfer. 12/13/2016 Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2852&reloaded=true&id= 6/106 4. Approval to revise the salary schedules in accordance to Commissioners' Court action. I. AI57743 206TH DC (1100): 1. Requesting waiver of the Budget Amendment Policy Personnel Related Amendments. 2. Discussion, consideration, and approval of the following personnel actions effective next full pay period, 12/26/16 and Calendar Year 2017: Action Department Slot# Position Title Current Budgeted Salary/ Allowance Proposed Budgeted Salary/ Allowance Interpreter Pay (remove) 004001 0003 Assistant Court Coordinator $4,500.00 0.00 Salary Adjustment/ Increase 004001 0004 Bailiff $45,169.00 $50,169.00 Interpreter Pay (add) $0.00 $6,000.00 3. Approval of transfer. 4. Approval to revise the salary schedule in accordance with Commissioners Court action.
HIDTA Task Force: AI57735 HIDTA Chapter 59 Asset Forfeiture (1251)/HIDTA TASK FORCE (1291)/HIDTA US Treasury Asset Forfeiture (1252)/HIDTA US Justice (1254): 1. Approval of 2017 HIDTA Chapter 59 Asset Forfeiture Budget (1251). 2. Approval of personnel actions as listed on exhibit "A", effective 01/01/2017. 3. Approval of revised salary schedules. 4. Approval of 2017 HIDTA US Treasury Asset Forfeiture Funds Budget (1252). 5. Approval of 2017 HIDTA US Justice Asset Forfeiture Funds Budget. 6. Authorization and approval for the Hidalgo County Criminal District Attorney's Office HIDTA Task agents to be paid instead of banking extraduty hours from January 1, 2017 December 31, 2017
Health & Human Services Department: A. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures B. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures 2. AI57570 Consideration and approval of Contract for Participation for Out Stationed Eligibility Specialists in the Health Care Facilities at: A. Doctor's Hospital at Renaissance 12/13/2016 Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2852&reloaded=true&id= 7/106 B. Knapp Medical Center C. Mission Hospital, Inc. D. Rio Grande Regional Hospital E. McAllen Hospitals, LP (aka McAllen Medical and Edinburg Regional Medical Center) 3. AI57596 A. Discussion, consideration and approval to draw down funds for Demonstration Year 5 Round 2 DSRIP Payments in the amount to be determined by HHSC instructions from the Local Provider Participation Fund (LPPF) with a settlement date of 12/19/16. B. Approval of Certification of Revenues as certified by the County Auditor from the LPPF in the amount to be determined by HHSC instruction. C. Approval of 2016 Appropriation of funds from the LPPF in the amount to be determined by HHSC instructions.
Fire Marshal's Office: AI57758 Requesting approval of Amendment to the following 2016 Rural Emergency Services Interlocal Agreement(s) with: 1. City of Weslaco 2. City of Mercedes
Adult Probation: AI57531 Adult Probation DWI Court (1289): 1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $2,918.00. 2. Approval of appropriation of the DWI program income (GPI) in the amount of $2,918.00
Urban County: A. AI57747 Request approval for the Second Amendment to the 2014 HOME Community Housing Development Organization (CHDO) Program agreement between Hidalgo County Urban County Program and Proyecto Azteca and approval of the addendum (Right of Exercise) with Proyecto Azteca. B. AI57750 Requesting approval for the First Amendment to the 2015 HOME Community Housing Development Organization (CHDO) Program agreement between Hidalgo County Urban County Program and Proyecto Azteca and approval of the addendum (Right of Exercise) with Proyecto Azteca. C. AI57681 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a) (4) for Professional Services? 2. Presentation of the scoring grid for the purposes of ranking by Commissioners’ Court of at least three (3) GeoTechnical and Construction Material Testing firms from the County’s approved “pool” as graded and evaluated by Precinct No. 1, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program GLO Contract No. 124060006453 DRS210068/DRS220068 Delta Area Connector East Lateral Project Phase I/Phase III. Engineering Services Grade Ranked 12/13/2016 Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2852&reloaded=true&id= 8/106 Professional Service Industries, Inc. 91 Raba Kistner Consultants 99 Terracon 90 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ______________________ for the provision of GeoTechnical and Construction Material Testing Services for the Delta Area Connector East Lateral Project Phase I/Phase III. D. AI57674 The Urban County Program is requesting approval of a program amendment for the City of Palmview. The proposed amendment is for the Fiscal Year 25 (2012) Work Plan. E. AI57685 Requesting authority to purchase kiddie cushion (mulch) through the County's Membership/Participation with BuyBoard's awarded vendor, KBW Supply (contract # 4414), in the amount of $3,682.56 for Las Flores del Valle and Goza Parks located in Mercedes (FY 2016). Approval subject to HB 1295 compliance. F. AI57667 "Subject to: HB 1295 Compliance." Requesting authority to purchase playground equipment through the County's Membership/Participation with BuyBoard's awarded vendor, Park Place Recreation Designs, Inc. (contract # 51216), in the amount of $19,434.60 for the Goza Park located in Mercedes (FY 2016). G. AI57665 "Subject to: HB 1295 Compliance." Requesting authority to purchase playground equipment through the County's Membership/Participation with BuyBoard's awarded vendor, Park Place Recreation Designs, Inc. (contract # 51216), in the amount of $1,750.00 for the Saladino Park located in Mercedes (FY 2015).
Elections Administration: A. AI57636 Discussion, consideration and action, but not limited to Election Updates. B. AI57493 1. Approval of 2016 certification of revenues, as certified by the County Auditor for 2015 HAVA Program Income 2. Approval of 2016 appropriation of funds for HAVA Program Income Title 1 (1283) in the amount of $5,819.49. 3. Approval of 2016 appropriation of funds for HAVA Program Income Title 2 (1283) in the amount of $14,168.85.
Head Start Program: A. AI57655 Presentation for Discussion, Consideration and Approval to Enter Into a Memorandum of Understanding (MOU) between Hidalgo County Head Start Program and Texas A&M University Health Science Center B. AI57651 Discussion/Approval for Hidalgo County Head Start Program to Exercise Option to Extend for an Additional One and/or Two Years Term on the Interlocal Agreements for Facilities (under same terms and conditions) with the Following Entities: Entity Term Head Start Center City of Weslaco 1 Year Weslaco I McAllen Independent School District 2 Years Austin One (A1) 12/13/2016 Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2852&reloaded=true&id= 9/106 C. AI57652 Discussion/Approval on Request to Enter Into a Sixty (60) Month Lease Agreement for One (1) Postage Meter through the Hidalgo County’s Membership/Participation with Texas Association of School Board (TASB) Buyboard Awarded Vendor Pitney Bowes (Contract #49615) D. AI57653 Presentation for Discussion, Consideration and Approval of a One Year Interlocal Agreement for the Lease of a Facility (McAllen V Head Start Center) Between the McAllen Housing Authority and Hidalgo County Head Start Program E. AI57654 Presentation for Discussion, Consideration and Approval of a Two Year Interlocal Agreement for the Lease of Two Facilities (Edcouch Head Start Center and Edcouch Central Kitchen) between the EdcouchElsa Independent School District and Hidalgo County Head Start Program
Planning Department: A. AI57699 1. Final Approval a. Los Vientos Estates Ph.3 SubdivisionPct. 4 (Kathryn Irene East) (Brushline Road & Mile 22 ½ North Road) No. of Lots: 9 Single Family Flood Zone: X (Shaded) Drainage: Yes, by reconstructing Mile 22 ½ North Road side ditch. ETJ: No, Rural Area Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Will be providing a 1/3 escrow for the paving of Mile 22 ½ North Road. b. San Martin No. 2 SubdivisionPct. 1 (Tillmin Welch, President) (Canton Road & Val Verde Road) No. of Lots: 38 Single Family Flood Zone: C (Shaded) Drainage: Yes, Storm Drainage Pipe System & Drainage Ditch widening. ETJ: Yes, approved by the City of Donna Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Canton Road and 3 internal streets.
Precinct #3 Comm. Flores: A. AI57693 1. Requesting approval to rescind action taken by Commissioner's Court on December 6, 2016 AI57592, regarding Interlocal Cooperation Agreement between County of Hidalgo and City of Palmview. 12/13/2016 Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2852&reloaded=true&id= 10/106 2. Requesting approval of Interlocal Cooperation Agreement between the County of Hidalgo and City of Palmview, Texas concerning certain improvements to Veteran's Boulevard (SH 495). 3. In accordance with Section 791.014, of the Texas Government Code, requesting approval of a proposed project regarding certain Phase II road improvements to Veterans Boulevard (SH 495) from Abram Road East to La Homa Road, a section which is within the City limits of City through an Interlocal Cooperation Agreement to be entered into with the City of Palmview, Texas and Hidalgo County.
Precinct #4 Comm. Palacios: A. AI57776 1. Requesting approval to rescind action taken by Commissioners Court on 101316 AI #56846 regarding approval of First Amendment to ICA with ECISD 2. Approval of First Amendment to Interlocal Cooperation Agreement (ICA) between Hidalgo County and the Edinburg Consolidated Independent School District (ECISD) (Brewster Park)
Budget & Management: A. AI57765 Discussion, consideration and approval of the following Aetna Life Insurance Company forms, agreements and applications, with authority for County Judge to sign all required documents. 1. Escheatment Customer Election 2. NYHCRA Forms 3. Claim Fiduciary Agreement 4. Stop Loss Application 5. Plan Sponsor Letter of Agreement B. AI57757 Discussion, consideration and authorization for the Treasurer's Office to issue wire transfer payments to Aetna to cover medical claims in the absence of weekly Commissioner's Court meetings. Wire transfer and related paperwork to be brought to Commissioner's Court for ratification on the next available Commissioner's Court meeting. C. AI57778 1. Approval to designate the amount of $1,094,782.70 in the year 2016 for expenditures related to the 1115 Waiver Program. 2. Approval to designate the amount of $3,959,639.47 in the year 2016 for expenditures related to the New Courthouse. D. AI57388 Salary Schedule Various Departments: 1. Approval of redistribution of longevity pay adopted during the budget process as listed in Exhibit A. 2. Approval of transfer(s). 3. Approval to revise the salary schedule in accordance with Commissioners Court Action. E. AI57637 Salary Schedule Various Departments: 1. Approval to correct salary schedule discrepancies adopted during the budget process as listed in Exhibit A, effective 01/01/17. 2. Approval of transfer(s). 3. Approval to revise the salary schedule in accordance with Commissioners Court action. 12/13/2016 Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2852&reloaded=true&id= 11/106 F. AI57640 1. Approval and acceptance of Order dated November 30, 2016 setting salary of Court Reporters for 2017. 2. Approval of salary schedule changes, as per Exhibit A, in accordance with Commissioners Court action. 3. Approval and acceptance of Order dated November 30, 2016 setting salary of County Auditor, Assistant Auditors, and Budget of the County Auditor for 2017. 4. Approval of salary schedule changes, as per Exhibit B, in accordance with Commissioners Court action. G. AI57641 Discussion, consideration and approval of all personnel actions approved after September 27, 2016 (2017 Budget Adoption date) and listed below, to be effective 01/01/2017: 1. Sheriff's Office (1100) / Jail Commissary (2102): Approval of the following personnel action(s) as previously approved by CC on 10/25/16, 11/15/16 & 12/06/16 (refer to agenda item no. 57000, 57113 & 57501): Action Dept./Prog. Slot No. Approved Position Title Approved Salary/Allowance Proposed Position Title Proposed Budgeted Salary/Allowance Create 280015 0017 Detention Officer Step I $32,305.00 Delete 280015 0008 Clerk III $26,958.00 $ 0.00 Add Clothing Allowance 280001 0084 Deputy Sheriff Step I $0.00 Deputy Sheriff Step I $500.00 Add Clothing Allowance 280001 0086 Deputy Sheriff Step I $0.00 Deputy Sheriff Step I $500.00 Salary Schedule Change 280001 0114 Deputy Sheriff Step I $44,577.00 Senior Deputy Sheriff Step II $51,068.00 2. WIC (1292): Approval of the following personnel action(s) as previously approved by CC on 09/27/16 (refer to agenda item no. 56405): Action Dept./Prog. Slot No. Position Title Approved Budgeted Salary Proposed Budgeted Salary Total Adjustment Change in Funding Source 350002 0001 Peer Counselor II $25,830.00 $0.00 ($25,830.00) Change in Funding Source 350002 0026 Community Peer Counselor $26,794.00 $0.00 ($26,794.00) Change in 350002 0027 Community Peer Counselor $26,794.00 $0.00 ($26,794.00) 12/13/2016 Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2852&reloaded=true&id= 12/106 Funding Source Change in Funding Source 350002 0035 Peer Counselor Manager $0.00 $28,836.00 $28,836.00 Change in Funding Source 350002 0036 Peer Counselor I $0.00 $21,638.00 $21,638.00 Change in Funding Source 350002 0037 Peer Counselor I $0.00 $21,638.00 $21,638.00 Create 350002 0038 BF Coordinator Assistant $0.00 $36,000.00 $36,000.00 Change in Funding Source 350017 0002 Peer Counselor Manager $28,836.00 $0.00 ($28,836.00) Change in Funding Source 350017 0003 Peer Counselor I $21,638.00 $0.00 ($21,638.00) Change in Funding Source 350017 0004 Peer Counselor I $21,638.00 $0.00 (21,638.00) Change in Funding Source 350017 0006 Peer Counselor II $0.00 $25,830.00 $25,830.00 Change in Funding Source 350017 0007 Community Peer Counselor $0.00 $26,794.00 $26,794.00 Change in Funding Source 350017 0008 Community Peer Counselor $0.00 $26,794.00 $26,794.00 3. Constable Pct. 4 TTBH Security (1285) / Constable Pct. 1 TTBH (1285): Approval of the following personnel action(s) as previously approved by CC on 10/04/16, 11/15/16 & 12/06/16 (refer to agenda item no. 56653, 57316 & 57501): Action Dept./Prog. Slot No. Approved Position Title Approved Budgeted Salary Position Title Proposed Budgeted Salary Create 294019 0001 Deputy Constable $44,577.00 12/13/2016 Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2852&reloaded=true&id= 13/106 Step I Create 2910137 0001 Deputy Constable Step I $44,577.00 Salary Schedule Change 2910137 0001 Deputy Constable Step I $44,577.00 Deputy Constable Step II $45,691.00 4. Criminal DA (1100) / DA Investigation HB65 (1223) / DA VCLG (1281) / CJDDVSP (1281): Approval of the following personnel action(s) as previously approved by CC on 10/25/16 (refer to agenda item no. 56769, & 56909): Action Dept./Prog. Slot No. Current/Proposed Position Title Current Budgeted Salary Proposed Budgeted Salary Change In Funding Source 080011 G001 Victim Assistance Coordinator $43,260.00 $42,000.00 080002 0126 $0.00 $1,260.00 Create 080018 G003 Administrative Assistant I $0.00 $30,560.00 Salary Adjustment (Increase) 080018 G002 Assistant District Attorney III (Auto Allowance) $65,405.00 $66,626.00 080007 A142 $900.00 $900.00 5. Criminal DA (1100) / Public Defender (1100) / DWI Court Grant (1289) / ReEntry Court Grant (1289) / Misd DWI Court Program Grant (1289) / Mental Health Court Grant (1289) / Domestic Violence Court Grant (1289): Approval of the following personnel action(s) as previously approved by CC on 10/25/16 & 11/15/16 (refer to agenda item no. 56940, 56995 & 57291): Action Dept./Prog. Slot No. Position Title Current Allowance Amount Proposed Allowance Amount Decrease Supplemental Pay 080002 0026 Assistant District Attorney IV $9,730.00 $9,690.00 Decrease Supplemental Pay 085003 0003 Chief Public Defender $9,820.00 $9,770.00 Decrease Supplemental Pay 080002 0013 Assistant District Attorney IV $9,800.00 $9,750.00 Decrease Supplemental Pay 085003 0004 First Assistant Public Defender $9,850.00 $9,820.00 Decrease Supplemental Pay 080002 0009 Assistant District Attorney III $9,750.00 $9,700.00 Authorize Supplemental Pay 085003 0019 Public Defender III $0.00 $9,740.00 Authorize 085003 0001 Public $0.00 $11,750.00 12/13/2016 Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2852&reloaded=true&id= 14/106 Supplemental Pay Defender IV Authorize Supplemental Pay 080002 0010 Assistant District Attorney III $0.00 $11,720.00 6. Juvenile Detention (1100) / Juv Dir Supervision (1100) / IVE Foster Care DS (1296): Approval of the following personnel action(s) as previously approved by CC on 11/15/16 (refer to agenda item no. 57315): Action Dept./Prog. Slot No. Position Title Current Budgeted Salary/Allowance Proposed Budgeted Salary/Allowance Remove Longevity 330001 (Juv Detention Pre Adj.) 7925 JSO/Detention Officer $36,366.00 $36,366.00 $480.00 $0.00 Create Allowance Slot (Add Longevity) 330031 (IVE Foster Care DS) 7104 Probation Officer $43,147.00 $43,147.00 330001 (Juv Dir Supervision) 7124 $0.00 $480.00 7. Facilities Management (1100): Approval of the following personnel action(s) as previously approved by CC on 11/15/16 (refer to agenda item no. 57075): Action Dept./Prog. Slot No. Current Position Title Budgeted Salary Proposed Position Title Title Change 220001 0017 Air Condition Technician Helper $26,794.00 Custodian II 8.Pct. 4 Rd. Maintenance (1200): Approval of the following personnel action(s) as previously approved by CC on 11/15/16 (refer to agenda item no. 57341): Action Dept./Prog. Slot No. Position Title Current Budgeted Salary Proposed Budgeted Salary Delete 124007 0034 Equipment Operator I $26,341.00 $0.00 Delete 124007 0078 Administrative Assistant IV $36,312.00 $0.00 Create 124007 0084 GIS Operator III $0.00 $52,937.00 9. HIDTA Chapter 59 (1251): Approval of the following personnel action(s) as previously approved by CC on 11/22/16 (refer to agenda item no. 57280): Action Dept./Prog. Slot No. Current Position Title Current Budgeted Salary Proposed Position Title Proposed Budgeted Salary Reclassification 270011 0028 Criminal Investigator II $61,800.00 Task Force Operations Supervisor $70,000.00 12/13/2016 Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2852&reloaded=true&id= 15/106 10. Approval of transfers. 11. Approval to revise the salary schedule in accordance with Commissioners Court action. H. AI57684 TXDOTPct 1 Mile 2W (Mile 12US83): Concurrence of Change Order #5 as submitted by TXDOT for Mile 2 West Project, CSJ#092102170, with authority for County Judge to sign TXDOT Form 2146AFA. I. AI57703 TXDOT Pct 1: 1. Discussion, consideration, and approval of Advance Funding Agreement (AFA) between Hidalgo County and Texas Department of Transportation (TXDOT) for OffSystem Replacement Project of Charles Green (CR 342) over Irrigation Canal (CSJ: 092102331) with authority for the County Judge to sign all required documentation. 2. Approval to issue check payable to the Texas Department of Transportation Trust Fund in the amount of $750.00 for the County's estimated share of preliminary engineering for the OffSystem Replacement Project of Charles Green (CR 342), with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. (CSJ: 092102331)
Purchasing Department: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRANET WEBSITE AND WILL BE FOWARDED VIA EMAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI57742 Requesting approval of the final negotiated agreement #C163571213 with Gregorio Pina, Ph.D. for the purpose of: Psychological Evaluation Services for All Hidalgo County Law Enforcement Agencies. 2. AI57409 Requesting authority to advertise and approval of qualifications, requirements, and scope of services as attached hereto for: "Hidalgo County Pool of Professional Services" for the following? A. Architectural Services RFQ20170050201YZV B. Engineers Services RFQ20170060201YSI C. Eng. Serv. Geotechnical & Construction Material Testing RFQ20170070201SMA D. Construction Managements ServicesRFQ20170080201HGO E. Appraisal and/or Review ServicesRFQ20170090201SGS F. Surveying Services RFQ20170100201TDL for selection on an "as needed basis" [through a grading/scoring, ranking, negotiation protocol as established by CC] per project by Hidalgo County Commissioners' Court, 12/13/2016 Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2852&reloaded=true&id= 16/106 Precincts, all County Departments and/or applicable Programs or Agencies requiring said services effective March 16, 2017 through March 15, 2018. 3. AI57507 A. Approval of order for exemption from competitive bidding requirements under Texas Local Government Code, Chapter/Section, 262.024 (a)(4), a professional service? B. Acceptance and approval of a negotiated engagement/agreement/contract with Dr. Norma Jean Farley, MD/forensic pathologist for the provision of autopsies & related services as drafted and developed by District Attorney's Office confirming compliance with those provisions set forth in Government Code 22541) on a basis of demonstrated competence and qualifications to perform the services? and, 2) for a fair and reasonable price (fees permitted by law). B. Pct. 1 1. AI57719 A. Recommendation by project engineers, LeFevre Engineering & Management Consulting, LLC, & TEDSI Infrastructure Group to award the Base Bid to the responsible vendor submitting the lowest and best bid meeting all specifications, subject to compliance with HB 1295 and SAM.gov , for the following FEMA projects in the amounts listed: PROJECT NAME PROJECT NO. AWARD RECOMMENDATION TO VENDOR: AMOUNT: 1 Hidalgo County Precinct No. 1 – FEMA Road Drainage Improvements Indian Hills Subdivision 20163991207 IOC Company $1,280,979.70 2 Hidalgo County Precinct No. 1 – FEMA Road Drainage Improvements Mile 13 1/2 North Road, Mile 11 North Road, and Yvette Circle 20163981207 2GS, LLC dba Earthworks Enterprises $519,662.30 B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Raul Lozano, [unless otherwise voiced/announced by Current Commissioner ] to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 2. AI57645 Pursuant to Hidalgo County's Exiting Elected Official Policy, requesting approval of the following Requisitions and PO increases for HC Commissioner Pct #1: Purchase Order Increases # 752757,753067, 751919 Requisition: 310264,310267,310255,310236 C. Pct. 2 1. AI57726 A. Requesting authority to advertise in accordance with Government Code,Title 10, SUBCHAPTER F. CONSTRUCTION MANAGER AT RISK, TWO [2] STEP 12/13/2016 Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2852&reloaded=true&id= 17/106 PROCESS for the: Design and Construction of a MultiUse Facility to be located on the site of the current Palmer Pavilion Building [does not include the Gilmore Kitchen]? B. Approval of the CMAR procurement packet for the Design and Construction of a MultiUse Facility to be located on the site of the current Palmer Pavilion Building [does not include the Gilmore Kitchen]? C. Requesting a declaration of "Surplus" for the purpose of disposition through demolition/destruction the Palmer Pavilion Building/Structure [41 years old/fully depreciated as supporting documentation confirms] not to include Gilmore Kitchen [through sealed quotes by Pct. 2 staff but in no event to exceed $50K]. 2. AI57688 A. Pursuant to Texas LGC Chapter/Section 263.151 (2)(B)(C)(CD) and 263.152 (a)(2) action to declare one (1) 2007 Terex TX970B Backhoe one (1) 2004 Terex TX760 Backhoe and one (1) JCB Model 215S Backhoe as "Surplus" [detailed & described in the Exhibit attached herein] for the purpose of disposition [of the 3 units] for use as "TradeIns" toward the acquisition of new units? B. Approval to Purchase through Buyboard awarded vendor, John Deere Construction Retail Sales via Contract 51516 two (2) 410L Backhoe Loader through Requisition #310098 in the amount of $176,992.00 for Pct. #2. 3. AI57756 Pct. #2 requesting that the three [3] structures detailed below be declared "Surplus" for the purpose of disposition through demolition [to be procured by Pct.#2 via sealed quotes but in no way to exceed $50K] as the structures have all been fully depreciated as detailed in supporting documentation attached herein: A. Old House located at Palmer PavilionAsset ID#3054? B. Portable Building at Lopezville ParkAsset ID#3062? C. Old Pct. #2 Mechanic ShopAsset ID#3056? D. Pct. 3 1. AI57661 Approval to execute a lease of land agreement (remains as approved as a Sole Source by CC 12/20/11), with Jose Ramirez, Jr., for the purposes of landfill access at "Penitas Landfill"under TCEQ Permit No. MSW 1727 for the residents residing in areas outside the ETJ of Cities in Precinct No. 3. E. Pct. 4 1. AI57773 A. Acknowledgement, acceptance and concurrence from the City of Edinburg [as detailed in supporting documentation] that a portion of Ramseyer Rd. [limits between Doolittle and I69] that falls within the city has been recently paved by Hidalgo County Precinct #4 with no cost to the City and for which no reimbursement will be sought by County? B. Acceptance and approval to process payment for the invoices detailed herein [as part of the materials used for the paving completed and described in Caption A, above: 1. Frontera Materials, Inc. Inv. #21610892 $ 17,540.36? 2. Pavement Markings Inv. #4306 $ 5,664.33 or $5,664.60 [amount on PO#739727]? F. Health & Human Services Dept. 12/13/2016 Agenda http://agenda.hidalgocounty.us/print_all.cfm?seq=2852&reloaded=true&id= 18/106 1. AI57552 Approval of "Second Amendment" to Service Agreement C160890510 between Hidalgo County Health & Human Services Department and Ivan Melendez, M.D. for the provision of Physician ServicersTB Clients [as permitted under the current terms of agreement] subject to compliance with HB 1295. G. County Clerk 1. AI57708 Requesting approval of "CORRECTION" of agreement # to reflect [HHS Contract No. Attachment A] and NOT HHS Contract No. 201444214001 on the Data Use Agreement (DUA) between the Texas Health and Human Services Enterprises and Hidalgo County commencing with County Clerk as (approved by CC on 05/10/16AI54486).
Open Forum
25. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. AI57722 Pending/potential litigation matter involving joint real estate sale by the County of Hidalgo, City of Edinburg, Edinburg EDC and others D. AI57738 Civil Action No. 7:16cv00184? County of Hidalgo v. Old Republic Surety Company 26. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
27. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI57721 Pending/potential litigation matter involving joint real estate sale by the County of Hidalgo, City of Edinburg, Edinburg EDC and others D. AI57739 Civil Action No. 7:16cv00184? County of Hidalgo v. Old Republic Surety Company 30. Adjourn