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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
December 6, 2016
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   County Judge's Office:
 
A. 57561   Approval to rename Aurora Sports Park to A.C. Cuellar, Jr. Sports Park located in Donna
 
B. 57537   1.) Report from the Rio South Texas Economic Council.
2.) Discussion and approval of the service agreement for Rio South Texas Economic Council pursuant to LGC Sec. 381.004.
3.) Approval of 2017 Membership Dues for the Rio South Texas Economic Council in the amount of $17,500.00 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
 
6.   County Clerk's Office - Arturo Guajardo, Jr.:
 
A. 57509   Resolution in Recognition of Evelia Morales for 35 years of service to Hidalgo County
 
7.   Juvenile Probation:
 
A. 57498   Approval of Resolution and Specialty Court Official Declaration establishing Hidalgo County Juvenile Justice Drug Court Program
 
8.   Constables:
 
A. 57488   Constable Pct. #1 - TTBH:
Discussion, consideration, and approval to appoint Georgina Bermudez as Deputy Constable by Constable Celestino Avila Jr, Constable Pct.1 in accordance with Texas Local Government Code Section 86.011.
 
9.   Tax Office - Paul Villarreal:
 
A. 57576   Discussion, consideration, and approval to execute an inter-local agreement between the County of Hidalgo and the City of San Juan for implementation of scofflaw procedures and processes for vehicle registration denial services.

 
10.   Sheriff's Office:
 
A. 57496   DOJ - USMS - U.S. Marshal (1284):
1. Approval to accept overtime funding from the U.S. Department of Justice, U.S. Marshals Service for two (2) officers in the amount of $18,000.00.
2. Requesting authorization to pay overtime reimbursable under the grant terms and conditions.
3. Approval of Certification of Revenues as certified by the County Auditor for the DOJ-USMS funding.
4. Approval to appropriate funds in the amount of $18,000.00 for USMS overtime funding.
 
B. 57527   1. Approval of Cost Reimbursement Agreement between the Federal Bureau of Investigation (FBI) and the Hidalgo County Sheriff's Office.
2. Authorization for county sheriff, as county law enforcement official, to sign document.
 
11.   Executive Office:
 
A.   Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
B. 57536   1. Discussion, consideration and action on Order approving First Amendment to Interlocal Agreement relating to Tax Increment Reinvestment Zone Number One, City of Donna
2. Discussion, consideration and action on Order approving First Amendment to Interlocal Agreement relating to Tax Increment Reinvestment Zone Number Two, City of Donna
 
C. 57474  
Public Defense:
Requesting approval of payment of twenty-four (24) attorney vouchers totaling $12,650.00 (not submitted within 3 months of disposition as per Local Rules of Administration adopted under TLGC 74.093) from attorney Robert Fernandez in connection with legal representation of indigent defendants with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor (as attached and as listed on background)
 
D. 57530   Approval to accept settlement MoneyGram from Luis Hernandez in the amount of $265.25 to settle auto accident claim with County vehicle. (Sheriff Office)
 
12.   Health & Human Services Department:
 
A. 57494   Discussion and update on ZIKA surveillance, prevention, intervention and medical updates.
 
B. 57384   Discussion of proposed 2017 - 2018 Hidalgo County Health Care Plan.
 
C. 57616   Requesting approval to provide letter to Texas A&M Agrilife in support of their grant application to CDC pertaining to ZIKA research.
 
D. 57623   1. Requesting approval to accept the Infectious Disease Control Unit / SUREB grant contract amendment #2016-003832-01. The purpose of the amendment is to add an additional $6,355.00.
2. Requesting approval for County Judge to e-sign the grant contract amendment.
3. Requesting approval of the Certification of Revenue in the amount of $6,355.00.
4. Requesting approval of the budget appropriation in the amount of $6,355.00.
 
E. 57386   Discussion and approval of Memorandum of Understanding between The Uniting Neighbors In Drug Abuse Defense (UNIDAD) Tobacco Prevention & Control (TPC) Coalition and Hidalgo County Health & Human Services.
 
F. 57399   Pursuant to Chapter 465 Local Drug and Alcohol Education Programs, Sec. 465.003, presentation on the Hidalgo County Health & Human Services Drug and Alcohol Abuse Advisory Commission's activities.
 
G. 57495   Requesting approval of the Memorandum of Understanding between Hidalgo County and Texas A & M Agrilife Research. The purpose is to collaborate and share information intended to improve the health, safety and welfare of the citizens of Hidalgo County.
 
H. 57469   1. Requesting approval to accept the TB/PC Federal grant contract amendment #2016-001400-01. The purpose of the amendment is to amend certain contractual language, to add the FY 17 award allocation of $437,771.00 and to extend the end of the contract term to December 31, 2017.
2. Requesting approval for County Judge to e-sign the TB/PC Federal contract amendment and related document.
3. Requesting approval of the Certification of Revenue in the amount of $437,771.00.
4. Requesting approval of the budget appropriation in the amount of $437,771.00 in grant funds and $87,554.00 in local match funds.
 
I. 57471   Requesting approval to appropriate the Health Administration program income budget in the amount of $377,000.00 for the period of 01/01/2017 to 12/31/2017.
 
J. 57579   Requesting approval to submit renewal grant application and budget for the CPS/HAZARDS program for FY 18 in the amount of $574,166.00. The grant contract will be in effect from July 1, 2017 through June 30, 2018. This grant requires a ten percent local funding match.
 
K.   Health Care Funding District:
 
1.   Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
 
L.   Indigent Health Care Program:
 
1.  
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
 
13.   Emergency Management:
 
A. 57429  
1. Requesting authorization for Hidalgo County Office of Emergency Management to apply for the FY 2017 State Homeland Security Program (SHSP) Grant from the State Administrative Agency.
2. Requesting authorization for the County Judge to sign the FY 2017 Homeland Security Grant Program Application.
 
14.   Urban County:
 
A. 57615   1. Consideration and approval of a construction contract change order for the General Land Office (GLO) Contract No. 12-406-000-6453 for the Delta Area Connector East Lateral Project Ph. I. The Change Order will increase the current construction contract with Saenz Brothers Construction, LLC in the amount of $535,900.00.
2. Consideration and approval to authorize the County Judge to sign any and all documents associated with Change Orders and/or Amendments pertaining to GLO Contract No. 12-406-000-6453.
 
B. 57545   “Subject to: HB 1295 Compliance.” Requesting authority to purchase playground equipment through the County's Membership/Participation with BuyBoard's awarded vendor, Park Place Recreation Designs, Inc. (contract # 512-16), in the amount of $19,434.60 for the Las Flores del Valle Park located in Mercedes (FY 2016).
 
C. 57508   Subject to HB 1295 Compliance, requesting consideration and action to award and enter into a construction contract with RG Enterprises, LLC dba G&G Contractors in the amount of $637,235.00 (base bid). UCP Fiscal Years 27 - 29 (2014 - 2016) Precinct No. 2 Other Public Facility and Improvement funds will be utilized.
 
D. 57502   1. Subject to Compliance with HB 1295, when and if applicable, the Urban County Program, on behalf of the City of Peñitas, is requesting approval of a best and final negotiated contract for professional engineering services with Hinojosa Engineering, Inc. in the amount of $30,000.00.
2. Requesting approval of Work Authorization No. 1- “Granejo Parks, Recreational Facility Improvements” in the amount of $30,000.00.
 
15.   Head Start Program:
 
A. 57512   Discussion/Approval to Amend the Hidalgo County Head Start Program 2016-2017 Program Calendar to Reflect the Approved Hidalgo County Holiday Schedule for Monday, January 2, 2017 - New Year's Day
 
B. 57355   Discussion/Approval of Plan for Disposition of Granjeno Building
 
C. 57354   Discussion/Approval of Interlocal Cooperative Agreement between Hidalgo County Head Start Program and The University of Texas Rio Grande Valley
 
16.   Precinct #1 - Comm. Cuellar:
 
A. 57586   Resolution in Recognition of Raul Lozano for 28 years of service to Hidalgo County
 
17.   Precinct #3 - Comm. Flores:
 
A. 57582   Resolution in Recognition of Domingo "Mingo" Villarreal for 30 years of service to Hidalgo County
 
B. 57592   1. Requesting approval of Interlocal Cooperation Agreement between the County of Hidalgo and City of Palmview, Texas concerning certain improvements to Veteran's Boulevard (SH 495).
2. In accordance with Section 791.014, of The Texas Government Code, requesting approval of a proposed project regarding certain Phase II road improvements to Veterans Boulevard (SH 495) from Abram Road East to La Homa Road, a section which is within the City Limits of Palmview, Texas and Hidalgo County.
 
18.   Precinct #4 - Comm. Palacios:
 
A. 57533   Requesting approval to name road located approximately 300 feet south of Los Veteranos Road and east of La Jarita as Nava Service Road.
 
19.   Budget & Management:
 
A. 57617   Discussion, consideration and approval of Health Insurance Portability and Accountability Act (HIPAA) Business Associate Agreement between Hidalgo County and Aetna Life Insurance Company, with authority for County Judge to sign all required documents.
 
B. 57621   Discussion, consideration and authorization for Third Party Vendor Electronic Enrollment Data Transfer with Aetna Life Insurance Comapany, with authorization for County Judge to sign all required documents.
 
C. 57532   TXDOT-Pct 1 CR 229 BR-M17½ Rd. (1315):
Concurrence of Change Order #2 as submitted by TXDOT for CR 229 Bridge (Mile 17 1/2) at Drain Ditch, CSJ#0921-02-290, with authority for County Judge to sign TXDOT Form 2146-AFA.
 
D. 57513   Approval to designate the amount of $279,375.11 in the year 2016 for expenditures related to insurance proceeds received for the damages sustained during the May 2016 Weather Event in Pct 3.
 
E. 57515   Requesting approval of payment to Head Start in the amount of $22,738.73 for insurance proceeds received for damages sustained during the May 2016 Weather Event in Granjeno.
 
F. 57501  
Sheriff's Office (1100) / Constable Pct. 1 - TTBH (1285):
1. Approval of the following salary schedule changes:
Action Department/Program/Fiscal Year Slot No. Approved Position
Title		 Approved Budgeted Salary Proposed Position
Title		 Proposed Budgeted Salary Effective
Date
Salary Schedule Change 280-001-0 0114 Deputy Sheriff Step I $44,577.00 Senior Deputy Sheriff Step II $51,068.00 11/14/16
Salary Schedule Change 291-013-7 0001 Deputy Constable Step I $44,577.00 Deputy Constable Step II $45,691.00 12/06/16

2. Approval to revise the Salary Schedule in accordance with Commissioner's Court action.
 
G.   Budget Appropriations:
 
1. 57511   Co. Wide Adm (1100):
a. Approval of certification of revenues as certified by the County Auditor for revenues received for insurance proceeds from damages sustained during the May 2016 Flood Event.
b. Approval of 2016 appropriation of funds into Co. Wide Adm in the amount of $279,375.11.
 
2. 57484   Special Vehicle Inventory Fund (1246):
Approval of 2017 appropriation of funds for the Special Vehicle Inventory Fund (1246) in the amount of $102,377.67 to fund salaries, fringes, & operating expenses for calendar year 2017.
 
20.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 57521  
Acceptance and approval of public purpose for the purchase of plaque to recognize public official for public service to County of Hidalgo for presentation at HCCC meeting of 12-13-16 through the submission of a requisition and processing of a Purchase Order.
 
2. 57396  
Approval to exercise the County's option to extend for the final one (1) year term under contract #E-15-417-11-17 with Bio-Ops, LLC for Medical Waste Disposal Services for Hidalgo County, under the same rates, terms & conditions subject to compliance with HB1295 & HB23 if and when applicable.
 
3. 57506  
Requesting approval to Rescind action taken (CC 11/22/16-REG. AI-56902) Item 4 [see attached documentation]:
1. Exempt from competitive bidding requirements under Tx. Local Government Code 262.024 (a)(4), a professional service;
2. Acceptance & approval of negotiated engagement/contract/agreement with Dr. Norma Jean Farley, MD/for the provision of Autopsies & Related Services as drafted and developed by the HC District Attorney's Office.
 
B.  
Executive Office
 
1. 57450  
Approval of an Amendment No. 1 to the current agreement between Hidalgo County Herrcon, LLC, for the "Construction of Space Pressure Control at the Autopsy Facility," to include a ten percent (10%) retainage.
 
C.   Pct. 1
 
1. 57504  
Pursuant to Hidalgo County's Exiting Elected Official Policy, requesting approval of the following Requisitions and PO increases for HC Commissioner Pct #1:
  • Purchase Order Increases #748970, 749829
  • Requisition: 309904, 309813
 
2. 57558  
Pct. #1: Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor:
Vendor Invoice No. Amount PO#
Ricoh 97836273 $166.00 736524
Ricoh 97836276 $132.15 736633
 
D.   Pct. 3
 
1. 57485   Acceptance of the listed invoices/claims from Superior Alarms with approval for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor for the following:
Vendor Invoice No. Amt.
Superior Alarms 529918 $85.00
Superior Alarms 542687 $7.50
Superior Alarms 570225 $185.00
 
E.   Pct. 4
 
1. 57510  
Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $ 29,904.96) as submitted by project engineer, B2Z Engineering, LLC for Project:“Emergency Response Engineering Analysis" for Hidalgo County Precinct No. 4, in connection to "on call" agreement for “R/B, C.I.P. and Other Projects in General”, C-16-329-09-06.
 
2. 57516   Requesting approval of payment of claim submitted by Gomez Paving, LLC. in the amount of $2,700.00. Project: Sunflower Park CRC. (Parking Lot).
 
F.   IT Department:
 
1. 57588  
A. Requesting exemption from competitive procurement requirements under TXLGC, 262.024(a)(7) 'an item that can only be obtained from one source';

B. Approval of a "Sole Source Declaration" with authority to enter into an agreement [reviewed and approved as to form by HC-DA/Civil Section] with Tyler Technologies, Inc. for the Integration Toolkit-Case Manager Libraries [in connection with Odyssey] in the amount of $69,280.00 through submission of requisition for processing of a Purchase Order including the executing applicable documents and compliance with Form 1295 when, and if applicable.
 
G.   Budget & Management
 
1. 57457  
Acceptance and approval of the final negotiated contract with Lewis & Ellis, Inc. for "Actuarial Consulting Services for GASB 43 and/or 45 OPEB Valuation Analysis and Part II Health Benefits Reserve Analysis" for Hidalgo County including the "Best and Final Offer".
 
2. 57445  
A. Approval of final negotiations for RFP No. 2016-291-09-21-YSS “Excess Workers’ Compensation Insurance” (as ranked/approved by CC on 11-15-16);
B. Requesting approval to purchase the insurance coverage and/or services for RFP No. 2016-291-09-21-YSS in the amount of $200,856.00 as described in the RFP-Premiums & Fee Schedule as submitted by and through Montalvo Insurance Agency.
 
H.   Co. Wide
 
1. 57472  
A. Presentation of correspondence from vendor, Pyramid School Products, for Commissioner's Court to permit/approve the withdrawal of the bid submitted for the "Janitorial Supplies, Industrial Chemical & Supplies", as vendor does not wish register with SAMS.ORG as required in HC requirements;
B. Presentation of bids received for the purpose of award to 4 responsible vendors, Gulf Coast, CC Distributors, Unipack Corp., and All American Poly, submitting the lowest and best bid and meeting specifications and/or requirements for each product with approval of contract documents, for project titled: Hidalgo County "Janitorial Supplies & Industrial Chemicals & Supplies" through RFB No.: 2016-288-10-05-FAZ
 
21.   Open Forum
 
22.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Pending and/or potential litigation
 
C. 57626   Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Tin Man.
 
D. 57528   Claim of Sylvia Rios
 
23.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
24.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C. 57574   Deliberation regarding the Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Tin Man.
 
D. 57529   Claim of Sylvia Rios
 
25.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
26.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
27.   Adjourn
 

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