1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations 6. AI -57240 A. Discussion and action on tax resale bids received on the properties described as follows: (see attached list). B. Discussion and action on resolution for tax resale bid properties. 7. AI -57439 Requesting approval of a drainage easement acquisition from Gayle Jackson, being a 20.00 foot wide drainage easement containing 0.606 of an acre and being the east of 20.00 feet of Farm Tract 1119 of the West and Adams Tract Subdivision. 8. AI -57411 A.) Requesting approval of final negotiated Professional Services Agreement with Millennium Engineers Group, Inc., as it relates to Material Testing Services for Kenyon Rd. & Mile 17 Area Drainage Improvements Project. Approved for negotiations by HCDD1 Board of Directors on June 14, 2016. B.) Pursuant to the Boards approval of Professional Services Agreement with Millennium Engineers Group, Inc., requesting approval of Work Authorization No. 1 in the amount of $24,828.25 as it relates to On Call Construction Material Testing Services for Kenyon Rd. & Mile 17 Area Drainage Improvements Project. 9. AI -57435 A.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A)(4) for a Professional Service. B.) Presentation of scoring grid (for purposes or ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of "Construction Material Testing" for Flood Pump Drainage Improvements Projects at Mercedes Lateral, East Donna Drain, South Mercedes Drain and Weslaco Drain. FIRM NAME: SCORE: RANK: MILLENNIUM ENGINEERS GROUP 98 INTERNATIONAL CONSULTING ENGINEERS 94 TERRACON CONSULTANTS, INC 97 C.) Requesting authority for Drainage District to negotiate a Professional Agreement for Engineering Services with the number one ranked firm of ___________________________, as it relates to Construction Material Testing for Flood Pump Drainage Improvements Projects at Mercedes Lateral, East Donna Drain, South Mercedes Drain, and Weslaco Drain. 10. AI -57461 Requesting approval to submit Application for Service to Sharyland Water Supply Corporation and approval for District General Manager to sign as it relates to water service for The North 1.0 Acre of the East 20.0 acres of Lot 8, Section 236. 11. AI -57451 2012 Bond Referendum A. Request approval to amend the 2012 bond resolution relating to the authorization to issue bonds for the Raymondville Drain Project. B. Request approval of a resolution of the Board of Directors of Hidalgo County Drainage District No. 1, authorizing filing of a petition for Declaratory Action relating to issuance of the District $100 million in authorized by unissued tax bonds, and approving other matters incident thereto. C. Request approval and permission for the District to file Declaratory Action and Authorization to have such filing be prepare and filed by the District Bond Counsel, Jesus Ramirez, under the term of the current engagement between the Hidalgo County Drainage District No. 1 and The J. Ramirez Law Firm. 12. AI -57428 Authority to publish and approval of qualifications, requirements and scope of services for the engagement of legal counsel to pursue all remedies available to the Hidalgo County Drainage District #1 in connection with the agreement between Hidalgo County Drainage District #1 and Integ Corporation as outlined/contained in the final Lee Law Firm Report 13. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. AI -57463 Review of Attorney-Client Priviledged Investigative Analysis Report with respect to potential litigation - Integ Corporation D. AI -57466 Potential Litigation - 2012 Bond Resolution 14. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. AI -57464 Review of Attorney-Client Priviledged Investigative Analysis Report with respect to potential litigation - Integ Corporation D. AI -57467 Potential Litigation - 2012 Bond Resolution 15. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 16. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 17. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
Precinct #1 Comm. Cuellar: A. AI57449 Resolution in Honor of Elder B. Barton who fought in the Battle of San Jacinto as a member of the Texian Army. A state historical marker was dedicated on July 9, 2016 at the Hidalgo Cemetery, where Mr. Barton is buried, in honor of Mr. Barton's role in the Texas Revolution.
1. AI-57476 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. AI-57478 Presentation of Fund Information Report B. AI-57253 Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports. 3. 2016 Intradepartmental transfers: A. AI-57443 2016 - Pct. 2 Adm (1200) B. AI-57441 2016 - Health & Human Services Dept. / Infectious (1293) C. AI-57442 2016 - Health & Human Services Dept. / H.D. Adm (1100) D. AI-57440 2016 - Health & Human Services Dept. / H.D. Adm (1293) E. AI-57433 2016 - Constable Pct 2 (1100) F. AI-57423 2016 - 430th Dist. Court (1100) G. AI-57437 2016 - 93rd District Court (1100) H. AI-57407 2016 - Human Services (1100) I. AI-57408 2016 - 398TH DC (1100) J. AI-57400 2016 - Pct 4 Admin (1200) K. AI-57401 2016 - Pct. 4 Road Maint (1200) L. AI-57398 2016 - Purchasing (1100) M. AI-57389 2016 - Health & Human Services Dept. / TB Elimination (1293) N. AI-57393 2016 - Health & Human Services Dept. / T.B. Control (1293) O. AI-57385 2016- Hidalgo County Sheriff's Office (1100) P. AI-57195 2016 - Texas A&M AgriLife Extension Service (1100) Q. AI-57366 2016 - Tax Office (1100) R. AI-57363 2016 - J.P. Pct. 3 Pl 2 (1100) 4. 2016 Interdepartmental transfers: A. AI-57412 County Wide Adm (1100): Approval of interdepartmental transfer from Historical Museum (021) to Co Wide Adm - Contingency (002) in the amount of $90,000.00 to fund several pending county wide projects. B. AI-57426 Pct. 1 CO’s 2016 (1350): Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2016 from program (216) to program (112) in the amount of $15,000.00. C. AI-57415 Various Departments (1100): Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency (002) to various departments in the total amount of $97,451.62 for several pending county wide projects. D. AI-57305 Pct. 4 Sanitation (1100): Approval of 2016 interdepartmental transfer from Co. Wide Admin., program 002, to Pct. 4 Sanitation, program 001, in the amount of $12,840.00. 5. Planning Department: A. AI-57391 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Monthly Fee Reports: A. AI-57251 District Clerk Fee report for the month of October 2016 $502,983.26 7. Executive Office: A. AI-57380 Approval of Right of Way Permits: Sharyland Water Supply Corp. 1). Road Crossing (BORE): A 12" PVC waterline to be encased within a 20" steel casing to be located approximately 65 ft. West of the intersection of Depot Rd. and Chapin Rd. 2). Road Crossing (BORE): A 12" PVC waterline to be encased within a 20" steel casing to be located approximately 65 ft. North of the intersection of Depot Rd. and Chapin Rd. B. AI-57375 Approval of 457 plan hardship withdrawal requests for employee #148598 & 160184 8. Tax Refunds: A. AI-57307 ACCOUNT NUMBER PAYER AMOUNT L6228.00.000.0009.00 CORELOGIC $2,789.68 B. AI-57310 ACCOUNT NUMBER PAYER AMOUNT A6590.00.000.0001.00 WALGREENS FAMILY OF COMPANIES $3,831.94 B2950.00.000.0002.05 WALGREENS FAMILY OF COMPANIES $3,583.48 C2255.00.000.0001.00 WALGREENS FAMILY OF COMPANIES $6,845.45 L5545.00.000.0002.00 WALGREENS FAMILY OF COMPANIES $13,374.71 S1184.00.000.0001.00 WALGREENS FAMILY OF COMPANIES $3,108.94 S2640.00.000.001A.00 WALGREENS FAMILY OF COMPANIES $4,084.03 S2695.00.000.0001.00 WALGREENS FAMILY OF COMPANIES $2,904.40 T2100.00.241.0006.01 INTERNATIONAL PAPER $13,246.84 W0280.00.000.0001.00 WALGREENS FAMILY OF COMPANIES $2,517.72 W0282.00.001.0001.00 WALGREENS FAMILY OF COMPANIES $2,899.92 C. AI-57248 ACCOUNT NUMBER PAYER AMOUNT F4050.99.010.0000.20 DUCHARME, MCMILLEN & ASSOCIATES $4,338.16 9. Budget & Management: A. AI-57406 Self-Insured (2202) Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of November 1-15, 2016 in the amount of $47,149.97 and requesting approval of wire transfer. 10. Purchasing Dept: Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. AI-57458 Pct 4--Invoices- Requesting approval of payment of Inv# 3057 submitted by B2Z Engineering ($44,906.40) in connection to WA#1-C-16-329-09-06-PO# 752619. B. AI-57414 Hidalgo County-Requesting approval of "correction/clarification" to contract #C-16-284-11-01 (approved by CC on 11/01/16- AI-57051 A (1)) with Southwest Geo-Solutions, Inc. d/b/a GEO Solutions, Inc., TO REFLECT on Page 1 of 8, 1st Whereas, period of two (2) years and NOT a period of one (1) year] and paragraph 1 [last sentence commencement dates to REFLECT effective, November 26, 2016, expires, November 25, 2018]. C. AI-57430 Ratification of AI-57083 to increase the funding to be provided by Precinct 1 for Change Orders No. 1 and 2 in connection with the Hidalgo County Precinct 1 - Street Improvements to: Old La Blanca (Mile 10 - Mile 12) Phase 2 project. Increase will be in the amount of $1,980.00. D. AI-57417 Approval of payment of Invoice# 20162899 in the amount of $128,045.56 as submitted by TEDSI Infrastructure Group for the provision of professional engineering services from October 1 through November 15, 2016 in connection to Contract# C-08-227-02-09 PO# 745952 amid Work Authorization No. 4. E. AI-57421 Approval of request for Payment-Application No. 1 in the amount of $49,484.31 as submitted by IOC Company, LLC - Contract No. C-16-289-09-06 - PO# 750987 for the provision of Paving & Drainage Improvements Project to Nittler Road F. AI-57424 Approval of payment of Invoice# 1034 in the amount of $33,818.16 as submitted by Jimenez Engineering Solutions dba I.C.E. for the provision of professional engineering services from November 7 through November 14, 2016 in connection to Contract# C-16-257-09-13 PO# 752503 amid Work Authorization No. 1. G. AI-57420 Requesting approval of the FINAL additional one (1) year extension for agreement# E-15-387-10-27 with Henry Schein d/b/a Henry Schein Matrix Medical, under the same rates, terms and conditions for: Purchase of Medical Supplies & Equipment for the Sheriff's Office, effective, 12/22/15. H. AI-57387 Requesting approval of payment invoice No 20162896 in the amount of $23,984.12 (Pct. 1, 3rd Call, Barboza Lopez #3, La Pampa and Flora Subdv.) (C-CAP-08-028-10-28) as submitted by Tedsi Infrastructure Group. I. AI-57402 Authority to rescind action taken by Commissioners Court on November 15, 2016 (AI-57290 #8) invoice #M217612 in the amount of $6,927.73 for Halff & Associates, Inc. J. AI-57086 Approval of 60-day extension for Tire Disposal Services-Hidalgo County with Texas Land Reclamation LLC dba UTW Tire Collection (E-15-305-08-18) so as to have no lapse in service while procurement process is completed. K. AI-57364 Executive Office - Traffic Engineering: Acceptance and approval of Invoice #11325987 dated 10/31/16 in the amount of $7,681.76 for the month of October 2016 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting and HCMPO Technical Meeting. (PO#733569) L. AI-57209 1. Requesting HCCC to rescind the action taken for Consent AI#57124 on 11/01/16, approving the final one-year extension with Heritage Crystal Clean as vendor has declined to service user departments due to falling market prices; 2. Requesting approval of procurement packet and authority to advertise for: "Pick-up used Oil-Filters and Antifreeze" through RFB No.:2017-012 ,including the re-advertisement of project in the event no bids are received and/or are rejected and project is still required. M. AI-57217 District Clerk: Approval to enter into a 36 month (capital) lease agreement for 5 copiers with Ricoh USA/GE Ricoh USA through State of Texas DIR-TSO-3041. N. AI-57230 Constables-Pcts. #s 1, 2 & 4: 1. Requesting approval to declare "surplus", for the purpose of destruction, [with the assistance of the Hidalgo County Facilities Mgmt. department] sixty-one (61) total items from various constables including, but not limited to radios and light bars. 2. Requesting authorization to remove the assets declared "surplus" in item above from each one of the Hidalgo County Constables' Pct. #s 1, 2, & 4 individual inventory lists. O. AI-57365 Constable Pct 4: Requesting authorization to remove the following assets from Constable Precinct 4 inventory items cannot be located and possess no value: Asset Tag No. 51082 Storage Hutch 2 Drawer and Asset Tag No. 61929 Stalker Radar P. AI-57214 1. Approval to have Facilities Management dismantle/demolish constructed built-in workstations [which have affixed asset tags-See Exhibit A] and remove same from Courthouse third floor areas formerly housing the DA; 2. As built-ins once removed will have no value, requesting that these assets be removed from DA's inventory list. R. AI-57202 Requesting authority to purchase and enter into a (36) month renewal agreement for the continuation of the existing services “CLEAR Government Investigations Advanced Platform with the Alerting feature” with West Publishing Corporation/Thomson Reuters and authority to execute and signing of required agreement by County Judge, Court Member or Exec. Officer for the HIDTA Task Force for a total of $277.84 per month. T. AI-57194 Acceptance and approval to exercise the County's option to extend the first (1st) of two (2) one (1) year renewals permitted by the contract under the same rates terms and conditions for "Radiological Diagnostic & Related Mobile Service for Inmates" with LV Mobile Imaging, LLC. U. AI-57208 Add Fuel Cards 1. Constable Pct No. 2 - Fuel Cards
10Q. AI-57300 Requesting approval of payment of Invoice for Project ID#21092102171 in the amount not to exceed $57,356.21 submitted by TXDOT for remaining County share of expenses relating to the Pct 2 - South McColl (Orangewood-Dicker Rd) project. 10S. AI-56734 Authority to exercise the one (1) year extension option as provided under current contract C-15-264-10-13 Purchase of Rap Materials for Hidalgo County Precinct No.1 with, Frontera Materials, under the same rates, terms, and conditions and subject to compliance with HB23 and/or HB1295 [when and/or if applicable]
5. County Judge's Office: A. AI57446 Discussion of the upcoming 85th Legislative Session. B. AI57459 Discussion and approval of the Hidalgo County Amended and Restated Tax Increment Reinvestment Zone (TIRZ)Policy. C. AI57465 Annual Toy Drive Update
Constables: A. AI57368 Constable Precinct 4: Discussion, consideration, and approval to appoint Alfonso Fuentes and Lee Cantu as Deputy Constables by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.011.
7. Sheriff's Office: A. AI57416 State Criminal Alien Assistance Program (SCAAP) Grant (1284): Authorization and approval to accept the SCAAP 2016 grant in the amount of $13,375.00.
Executive Office: A. Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI57425 Presentation of 2016 County Best Practices Award from the Texas Association of Counties to Hidalgo County for Vehicle GPS Program C. AI57201 1. Discussion and action on tax resale bids received on the properties described (see attached list). 2. Discussion and action on Order for tax resale bid properties. D. AI57434 Requesting approval to set bond amounts as set forth in the Texas LGC: County Sheriff 85.001( b)(3) Constables 86.002( a) E. AI57456 Discussion, consideration and action to adopt County of Hidalgo Mass Gathering Rules and Regulations in accordance with Chapter 751 of the Health and Safety code. F. AI57372 Executive Office Texas DPS (1100): Discussion, consideration, and action to withdraw administrative/clerical support to the Texas Department of Public Safety in 2017, in accordance with section 3.40 of the Civil Service Commission Rules, due to evolving Hidalgo County personnel strategies and priorities. G. AI57462 Requesting approval to amend Agreement between Hidalgo County and LinnSan Manuel VFD to clarify that utilities are to be paid by the county H. AI57395 Approval to accept settlement check from Allstate Insurance Company in the amount of $389.90 to settle auto accident claim. (Head Start) I. AI57369 Requesting approval of reimbursement to Tomas Salazar in the amount of $7.50 for vehicle registration renewal for county unit
Human Resources: A. AI57454 Human Resources (1100): Status Report (update) on the Hidalgo County Compensation and Classification Plan (Grade and Step) Project. B. AI57280 HIDTA CHAPTER 59 (1251): 1. Discussion, consideration, and approval of the following personnel action, effective next full pay period (11/28/2016): Action Dept/ Program Slot# Current Position Title Current Budgeted Salary Proposed Position Title Proposed Budgeted Salary Reclassification 270011 0028 Criminal Investigator II $61,800.00 Task Force Operations Supervisor $70,000.00 2. Approval to revise the salary schedule in accordance with Commissioners Court action.
Health & Human Services Department: A. AI57394 Requesting approval to allow Hidalgo County Health & Human Services staff in partnership with Hidalgo County Emergency Management staff to host and provide training for local Amateur Radio Operators at the Health Department conference room. The Field Day Exercise will be held on December 3, 2016. B. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures 2. AI57272 Approval to amend Hidalgo County Health Care Funding District Rules and Procedures, specifically Rule 3 (b). C. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Adult Probation: A. AI57191 Hidalgo County Emerging Adult Strategy Grant (1289): 1. Ratification of application and approval to accept the Grant Award for the Department of Justice(Bureau of Justice Assistance) for the Hidalgo County Emerging Adult Strategy grant in the amount of $600,000 for the grant period of 10/01/2016 09/ 30/2019 2. Approval of the resolution appointing Arnold K. Patrick the Authorized Official for the Hidalgo County Emerging Adult Strategy grant 3. Approval of certification of revenues as approved by the County Auditor's Office for the Hidalgo County Emerging Adult Strategy grant in the amount of $600,000. 4. Approval of the appropriation of funds in the amount of $600,000.
IT Department: A. AI57397 BUDGET AND MANAGEMENT DEPT./ PURCHASING DEPT./DISTRICT ATTORNEY'S OFFICE Authorization and approval to purchase new wireless data service and change wireless service plans through the County's membership/participation with CONTRACT: DIRTSO3415 with VERIZON WIRELESS for the following: Department: Qty: Description: User: Service Plan: MDN: Budget & Management 8 Data Service for Surveillance Cameras Constable Office Use 4G Mobile Broadband Unl @ $37.99/ea per month 8 New Activation Purchasing 3 Change Cell Phone Service Plan Office Use Nationwide 400 Share N&W+M2M Unl 200 MSGS @ $24.99 + Taxes/Fees @ $5.00 = $29.99 X 3 = $89.97 per month 9562890752, 9564571132 & 9565158976 DA's 12 Change Cell Phone Service Plan Office Use Nationwide Unl Mins Email&Data Unl+MHS N&W/M2M/MSG Unl @ $69.99 + Taxes/Fees @ $5.00 = $74.99 X 12 = $899.88 per month 9562798479, 9568279198, 9569291630, 9569291648, 9565872017, 9569294459, 9569294460, 9569290015, 9569290125, 9569291577, 9569291970, 9566835514 DA's 2 Wireless Data Service Office Use 4G Mobile Broadband Unl @ $37.99 each per month 9562692162 & 1 New Activation B. AI57413 Approval to process the following invoice for Information Management Solutions, L.L.C., as a claim with authority for County Treasurer to issue a check after auditing procedures are completed by County Auditor. Vendor Invoice Amount Information Management Solutions, L.L.C. #0008096 $7,980.00
Urban County: A. AI57390 Hold a Public Hearing to consider public comments on the Method of Distribution for $4,313,027.00 in Community Development Block Grant Disaster Recovery funding from the Texas General Land Office Community Development and Revitalization Program for housing and nonhousing assistance. B. AI57427 Request for approval of the Hidalgo County Method of Distribution for 2015 Texas Community Development Block Grant Disaster Recovery funding, and a resolution for authorization to submit the Method of Distribution to the Texas General Land Office.
Elections Administration: A. AI57317 1. Discussion, consideration and action, but not limited to, the Election Updates. 2. Official canvassing of the Election Results for the November 8th 2016 General Election as per Texas Election Code Section 67.003. 3. Official canvassing of the Election Results for the November 8th 2016 Special Election of the Hidalgo County Justice of Peace, Precinct 3, Place 2 as per Texas Election Code Section 67.004. 4. Official canvassing of the Election Results for the November 8th 2016 Special Election for the Creation of a Countywide Hospital District in Hidalgo County as per Texas Election Code Section 67.004.
Planning Department: A. AI57403 1.Preliminary Approval with Variance a. Saldivar SubdivisionPct. 4 (Aida, Nicolas & Flora P. Saldivar) (Eubanks Road & Monte Cristo Road) No. of Lots: 4 Single Family Flood Zone: X (Unshaded) Drainage: Yes, reconstruction of Eubanks Road side ditch. ETJ: Yes, approved by City of McAllen Water: Yes, provided by Sharyland water supply company Sewer: Yes, OSSF Paved: Yes, Eubanks Road (No internal streets) 2.Final Approval a. Amended Minor Plat of RSBR DG (FM 2128) SubdivisionPct. 4 (Rodney Hamby) (Richardson Road & Alamo Road) No. of Lots: 1 Commercial Flood Zone: X (Shaded) Drainage: Yes, will be provided by onsite drainage detention. ETJ: Yes, approved by City of Edinburg Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Richardson Road (No internal streets) b. Alma Casandra Estates SubdivisionPct. 1 (Reynaldo & Alma D. Robles) (Victoria Road & Mile 10 North Road) No. of Lots: 3 Single Family Flood Zone: X (Unshaded) Drainage: Yes, Reconstruction of Victoria Road side ditch ETJ: Yes, approved by the City of Donna Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Victoria Road (No internal streets) c. Alondra La Blanca Ph. 1 SubdivisionPct. 4 (Taek & Nancy V. Kim) (F.M. 493 & Mile 15 ½ North Road) No. of Lots: 29 Single Family Flood Zone: X (Shaded) Drainage: Yes, Storm Drainage Pipe System & Drainage Ditch Widening ETJ: Yes, Approval was not required by the City of Elsa as per City manager. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, FM 493 and 1 internal street is paved. d. Eduardo’s Subdivision No. 14 Pct. 3 (Diana Laura Izaguirre) (Trosper Road & Mile 3) No. of Lots: 33 Single Family Flood Zone: C Drainage: Yes, Storm Drainage Pipe System & Drainage Ditch Widening ETJ: Yes, approved by the City of Mission Water: Yes, provided by Sharyland Water Supply Sewer: Yes, provided by the City of Mission Paved: Yes, 4 internal streets paved e. Del Rey Estates Unit 1 SubdivisionPct. 4 (Kyndel W. Bennett) (Alamo Road [F.M. 907] & Canton Road) No. of Lots: 44 Single Family, 10 Commercial Flood Zone: B Drainage: Yes, Storm Drainage Pipe System & Drainage Ditch widening. ETJ: Yes, approved by the City of Edinburg Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Canton Road, Alamo Road and 3 internal streets paved f. San Martin No. Subdivision Pct. 1(Buena Tierra Dev., Inc.) (Canton Road & Val Verde Road[F.M. 1423]) No. of Lots: 67 Single Family Flood Zone: C Drainage: Yes, Storm Drainage Pipe System & Drainage Ditch widening. ETJ: Yes, approved by the City of Donna Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Canton Road and 4 internal streets paved Final Approval With Financial Guarantee g. G. C. SubdivisionPct. 4 (Gilberto & Maricruz Cantu) (Alberta Road & Raul Longoria Road[F.M. 1426]) No. of Lots: 2 Single Family Flood Zone: B Drainage: Yes, reconstruction of Alberta Road side ditch ETJ: Yes, approved by the City of Edinburg Water: Yes, provided by North Alamo Water Supply Sewer: Yes, 1 OSSF existing and 1 OSSF escrowed : $1,500.00 Paved: Yes, Alberta Road 3.Reimbursements of Financial Guarantee a. Falcon’s Nest Ph. 1 SubdivisionPct. 1 (Juan D. Salinas III, Owner) (F.M. 2812 & Kenyon Road) Reimbursement request: $1,000.00 for installation of 1 OSSF b. Palace Station Ph. 2 SubdivisionPct. 4 (Richard A. Garza, President) (Canton Road & Tower Road) Reimbursement request: $2,000.00 for installation of 2 OSSF c. Little Piece of Texas SubdivisionPct. 4 (Richard A. Garza, Owner) (S.H. 186 & U.S. Hwy 281) Reimbursement request: $13,600.00 for installation of 16 OSSF
Budget & Management: A. AI57419 Presentation of changes to United States Department of Labor Fair Labor Standards Act (FLSA) Regulations effective December 1, 2016. B. AI57216 Texas VINE Grant: Approval to submit the FY 2017 Texas VINE Grant reimbursement maintenance invoice in the amount of $6,928.83 (1st Qtr.) and the Texas Statewide Automated Victim Notification Service (SAVNS) County Verification of Continuing Production Record with the authority for County Judge to sign the required documents. C. Budget Appropriations: 1. AI57303 Pct 4 Rd. Maint (1200): A. Approval of certification of revenues as certified by the County Auditor for revenues received from the City of McAllen for the road improvements to Mile 5 Road(TaylorWare) and FM1925. B. Approval of 2016 appropriation of funds into Pct 4 Rd. Maint in the amount of $44,822.80
Purchasing Department: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRANET WEBSITE AND WILL BE FOWARDED VIA EMAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI57453 A. Submission/receipt of scoring sheets by HCCC members [i.e. "Committee"] for the purpose of tabulation and ranking of the nominated firms HDR AND HOK [which made presentations with Q&A at CC meeting of 033116] so as to proceed with the next phase of the process? Firm Avg. Score: Rank 1. HDR ___________ _____ 2. HOK ___________ _____ B. Authority for the Purchasing Dept. [along with any other designated parties by CC] to commence the negotiation process to finalize an Architectural Services contract with the number one ranked firms of ______________________ for the design and construction of a New Hidalgo County Courthouse. 2. AI57405 Acceptance and approval of Interlocal Governmental Agreement by and between Hidalgo County Appraisal District and the County of Hidalgo for YR 2017, in connection with participation with (a) Hidalgo County's "SelfFunded Group Health Insurance Program, Stop Loss Insurance, Accidental and Life/AD&D Insurance" and (b) Voluntary Products. 3. AI57215 Recommendation [supported by both Purchasing & Auditor to] to "AMEND" current HCPP& P, so as to permit the purchase of goods and/or services from $0.01 to $3,000.00 without requiring at least (3) quotes including, but not limited to the following: Chapter VIII. NONBID PURCHASES A. 8.02. NonDelegated Purchases Not Exceeding $5000.00, "AMEND" to the following: 8.02.01 WILL NOW REFLECT: Purchases Not Exceeding $3000.00 An authorized person shall complete a Form HCPD01/ Electronic Requisition [NOTE: Purchasing Department encourages, recommends and suggests the "better business practice" of soliciting pricing to achieve a "best value" result]? AND, B. 8.03. Purchases Between $5,000.01 and $25,000.00 "AMEND" $3000.01 and $50,000.00 (Revision to the previous $25,000.00 Statutory Bidding Limit was enacted to $50,000.00 pursuant to House Bill 987 (Senate Bill 624 identical) effective 062209. 4. AI56902 A. Approval of order for exemption from competitive bidding requirements under Texas Local Government Code, Chapter/Section, 262.024 (a)(4), a professional service? B. Acceptance and approval of a negotiated engagement/agreement/contract with Dr. Norma Jean Farley, MD/forensic pathologist for the provision of autopsies & related services as drafted and developed by District Attorney's Office confirming compliance with those provisions set forth in Government Code 22541) on a basis of demonstrated competence and qualifications to perform the services? and, 2) for a fair and reasonable price (fees permitted by law). 5. AI57259 a. Presentation and action in connection with the sole response received from Lewis & Ellis Actuaries" for RFP 20162150928YZV" Actuarial Consulting Services for GASB 43 and/or 45" for the purpose of Hidalgo County Commissioners' Court ranking as "qualified" [meeting the criteria] in order to continue to the next phasenegotiation process? b. Requesting authority for Purchasing department to negotiate with the sole "qualified" respondent "Lewis & Ellis Actuaries" in order to finalize a contract for consideration and award. 6. AI57203 a. Requesting approval to change the name on current lease agreement with/from Triple R Medical Facilities, Ltd. to new owner, CHCT Texas, LLC. (C131770723) b. Approval to exercise the County's option to extend, in an amendment form, for a one (1) year term under contract #C131770723 with CHCT Texas, LLC, for Lease Office Space for Urban County Program, under the same rates, terms & conditions subject to compliance with HB1295 & HB23 if and when applicable B. Pct. 1 1. AI57418 Acceptance and approval of final construction contract documents for the following four (4) FEMA projects as listed: PROJECT NAME PROJECT NO. AWARD RECOMMENDATION TO VENDOR: AMOUNT: 1 Hidalgo County Precinct No. 1 – FEMA Road Drainage Improvements Mile 2 East Road C163621101 Asago Construction $164,927.97 2 Hidalgo County Precinct No. 1 – C16363Asago Construction $234,213.30 $3,000.00 without requiring at least (3) quotes including, but not limited to the following: Chapter VIII. NONBID PURCHASES A. 8.02. NonDelegated Purchases Not Exceeding $5000.00, "AMEND" to the following: 8.02.01 WILL NOW REFLECT: Purchases Not Exceeding $3000.00 An authorized person shall complete a Form HCPD01/ Electronic Requisition [NOTE: Purchasing Department encourages, recommends and suggests the "better business practice" of soliciting pricing to achieve a "best value" result]? AND, B. 8.03. Purchases Between $5,000.01 and $25,000.00 "AMEND" $3000.01 and $50,000.00 (Revision to the previous $25,000.00 Statutory Bidding Limit was enacted to $50,000.00 pursuant to House Bill 987 (Senate Bill 624 identical) effective 062209. 4. AI56902 A. Approval of order for exemption from competitive bidding requirements under Texas Local Government Code, Chapter/Section, 262.024 (a)(4), a professional service? B. Acceptance and approval of a negotiated engagement/agreement/contract with Dr. Norma Jean Farley, MD/forensic pathologist for the provision of autopsies & related services as drafted and developed by District Attorney's Office confirming compliance with those provisions set forth in Government Code 22541) on a basis of demonstrated competence and qualifications to perform the services? and, 2) for a fair and reasonable price (fees permitted by law). 5. AI57259 a. Presentation and action in connection with the sole response received from Lewis & Ellis Actuaries" for RFP 20162150928YZV" Actuarial Consulting Services for GASB 43 and/or 45" for the purpose of Hidalgo County Commissioners' Court ranking as "qualified" [meeting the criteria] in order to continue to the next phasenegotiation process? b. Requesting authority for Purchasing department to negotiate with the sole "qualified" respondent "Lewis & Ellis Actuaries" in order to finalize a contract for consideration and award. 6. AI57203 a. Requesting approval to change the name on current lease agreement with/from Triple R Medical Facilities, Ltd. to new owner, CHCT Texas, LLC. (C131770723) b. Approval to exercise the County's option to extend, in an amendment form, for a one (1) year term under contract #C131770723 with CHCT Texas, LLC, for Lease Office Space for Urban County Program, under the same rates, terms & conditions subject to compliance with HB1295 & HB23 if and when applicable B. Pct. 1 1. AI57418 Acceptance and approval of final construction contract documents for the following four (4) FEMA projects as listed: PROJECT NAME PROJECT NO. AWARD RECOMMENDATION TO VENDOR: AMOUNT: 1 Hidalgo County Precinct No. 1 – FEMA Road Drainage Improvements Mile 2 East Road C163621101 Asago Construction $164,927.97 2 Hidalgo County Precinct No. 1 – C16363Asago Construction $234,213.30 $3,000.00 without requiring at least (3) quotes including, but not limited to the following: Chapter VIII. NONBID PURCHASES A. 8.02. NonDelegated Purchases Not Exceeding $5000.00, "AMEND" to the following: 8.02.01 WILL NOW REFLECT: Purchases Not Exceeding $3000.00 An authorized person shall complete a Form HCPD01/ Electronic Requisition [NOTE: Purchasing Department encourages, recommends and suggests the "better business practice" of soliciting pricing to achieve a "best value" result]? AND, B. 8.03. Purchases Between $5,000.01 and $25,000.00 "AMEND" $3000.01 and $50,000.00 (Revision to the previous $25,000.00 Statutory Bidding Limit was enacted to $50,000.00 pursuant to House Bill 987 (Senate Bill 624 identical) effective 062209. 4. AI56902 A. Approval of order for exemption from competitive bidding requirements under Texas Local Government Code, Chapter/Section, 262.024 (a)(4), a professional service? B. Acceptance and approval of a negotiated engagement/agreement/contract with Dr. Norma Jean Farley, MD/forensic pathologist for the provision of autopsies & related services as drafted and developed by District Attorney's Office confirming compliance with those provisions set forth in Government Code 22541) on a basis of demonstrated competence and qualifications to perform the services? and, 2) for a fair and reasonable price (fees permitted by law). 5. AI57259 a. Presentation and action in connection with the sole response received from Lewis & Ellis Actuaries" for RFP 20162150928YZV" Actuarial Consulting Services for GASB 43 and/or 45" for the purpose of Hidalgo County Commissioners' Court ranking as "qualified" [meeting the criteria] in order to continue to the next phasenegotiation process? b. Requesting authority for Purchasing department to negotiate with the sole "qualified" respondent "Lewis & Ellis Actuaries" in order to finalize a contract for consideration and award. 6. AI57203 a. Requesting approval to change the name on current lease agreement with/from Triple R Medical Facilities, Ltd. to new owner, CHCT Texas, LLC. (C131770723) b. Approval to exercise the County's option to extend, in an amendment form, for a one (1) year term under contract #C131770723 with CHCT Texas, LLC, for Lease Office Space for Urban County Program, under the same rates, terms & conditions subject to compliance with HB1295 & HB23 if and when applicable B. Pct. 1 1. AI57418 Acceptance and approval of final construction contract documents for the following four (4) FEMA projects as listed: PROJECT NAME PROJECT NO. AWARD RECOMMENDATION TO VENDOR: AMOUNT: 1 Hidalgo County Precinct No. 1 – FEMA Road Drainage Improvements Mile 2 East Road C163621101 Asago Construction $164,927.97 2 Hidalgo County Precinct No. 1 – C16363Asago Construction $234,213.30 FEMA Road Drainage Improvements Mile 2 1/2 East Road 1101 3 Hidalgo County Precinct No. 1 FEMA Road Drainage Improvements Mile 4 North C163641101 Asago Construction $143,045.30 4 Hidalgo County Precinct No. 1 FEMA Road Drainage Improvements Mile 8 North Road C163611101 Asago Construction $168,377.57 2. AI57381 Pursuant to Hidalgo County's Exiting Elected Official Policy, requesting approval of the following Requisitions and PO increases for HC Commissioner Pct #1: Purchase Order Increases #736148 Requisition: 309805 C. Pct. 4 1. AI57444 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service? b. Presentation of scoring grid (for the purpose of ranking by CC) firms graded/evaluated through the County’s approved “pool” of professional surveying services for: (On Call) "Surveying Services" for projects located within Hidalgo County Precinct No. 4: SURVEYING FIRMS Firm ARANDA & ASSOCIATES, INC. CVQ LAND SURVEYORS, LLC SurGIS of TEXAS CORPORATION Score by Evaluator 1 99 96 93 Ranking by CC c. Authority for the Purchasing Department to negotiate a professional services agreement for (On Call) "Surveying Services" for projects located within Hidalgo County Precinct No. 4, commencing with the No. 1 ranked firm: _________________________ . D. Sheriff's Office 1. AI57294 Authority to purchase three (3) 2017 vehicles for the Hidalgo County Sheriff's Office [thru our membership/participation with Buy Board contract #43013 from awarded vendors Caldwell Country Ford and Caldwell Country Chevrolet through submitted Requisition #s 308542$ 26,868.00 & 308543$ 69,906.00. E. Budget & Management 1. AI57383 Acceptance and approval of invoices of Premium/Fees and attached hereto as 20172018 Coverage Summary for Property and Casualty Insurance Policies in the total amounts of $651,310.00 McGriff Siebles & Williams of Texas, Inc. and $1,802,351.00 to Montalvo Insurance Agency effective January 01, 2017 through January 01, 2018 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor with the authority for County Executive Officer to sign any applicable documentation received throughout term of insurance coverage.
Open Forum
22. C. AI57371 Claim of Frontier Southwest Incorporated D. AI57378 Claim of Norma Alcocer 25. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations 6. AI -57240 A. Discussion and action on tax resale bids received on the properties described as follows: (see attached list). B. Discussion and action on resolution for tax resale bid properties. 7. AI -57439 Requesting approval of a drainage easement acquisition from Gayle Jackson, being a 20.00 foot wide drainage easement containing 0.606 of an acre and being the east of 20.00 feet of Farm Tract 1119 of the West and Adams Tract Subdivision. 8. AI -57411 A.) Requesting approval of final negotiated Professional Services Agreement with Millennium Engineers Group, Inc., as it relates to Material Testing Services for Kenyon Rd. & Mile 17 Area Drainage Improvements Project. Approved for negotiations by HCDD1 Board of Directors on June 14, 2016. B.) Pursuant to the Boards approval of Professional Services Agreement with Millennium Engineers Group, Inc., requesting approval of Work Authorization No. 1 in the amount of $24,828.25 as it relates to On Call Construction Material Testing Services for Kenyon Rd. & Mile 17 Area Drainage Improvements Project. 9. AI -57435 A.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A)(4) for a Professional Service. B.) Presentation of scoring grid (for purposes or ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of "Construction Material Testing" for Flood Pump Drainage Improvements Projects at Mercedes Lateral, East Donna Drain, South Mercedes Drain and Weslaco Drain. FIRM NAME: SCORE: RANK: MILLENNIUM ENGINEERS GROUP 98 INTERNATIONAL CONSULTING ENGINEERS 94 TERRACON CONSULTANTS, INC 97 C.) Requesting authority for Drainage District to negotiate a Professional Agreement for Engineering Services with the number one ranked firm of ___________________________, as it relates to Construction Material Testing for Flood Pump Drainage Improvements Projects at Mercedes Lateral, East Donna Drain, South Mercedes Drain, and Weslaco Drain. 10. AI -57461 Requesting approval to submit Application for Service to Sharyland Water Supply Corporation and approval for District General Manager to sign as it relates to water service for The North 1.0 Acre of the East 20.0 acres of Lot 8, Section 236. 11. AI -57451 2012 Bond Referendum A. Request approval to amend the 2012 bond resolution relating to the authorization to issue bonds for the Raymondville Drain Project. B. Request approval of a resolution of the Board of Directors of Hidalgo County Drainage District No. 1, authorizing filing of a petition for Declaratory Action relating to issuance of the District $100 million in authorized by unissued tax bonds, and approving other matters incident thereto. C. Request approval and permission for the District to file Declaratory Action and Authorization to have such filing be prepare and filed by the District Bond Counsel, Jesus Ramirez, under the term of the current engagement between the Hidalgo County Drainage District No. 1 and The J. Ramirez Law Firm. 12. AI -57428 Authority to publish and approval of qualifications, requirements and scope of services for the engagement of legal counsel to pursue all remedies available to the Hidalgo County Drainage District #1 in connection with the agreement between Hidalgo County Drainage District #1 and Integ Corporation as outlined/contained in the final Lee Law Firm Report 13. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. AI -57463 Review of Attorney-Client Priviledged Investigative Analysis Report with respect to potential litigation - Integ Corporation D. AI -57466 Potential Litigation - 2012 Bond Resolution 14. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. AI -57464 Review of Attorney-Client Priviledged Investigative Analysis Report with respect to potential litigation - Integ Corporation D. AI -57467 Potential Litigation - 2012 Bond Resolution 15. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 16. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 17. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
Precinct #1 Comm. Cuellar: A. AI57449 Resolution in Honor of Elder B. Barton who fought in the Battle of San Jacinto as a member of the Texian Army. A state historical marker was dedicated on July 9, 2016 at the Hidalgo Cemetery, where Mr. Barton is buried, in honor of Mr. Barton's role in the Texas Revolution.
1. AI-57476 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. AI-57478 Presentation of Fund Information Report B. AI-57253 Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports. 3. 2016 Intradepartmental transfers: A. AI-57443 2016 - Pct. 2 Adm (1200) B. AI-57441 2016 - Health & Human Services Dept. / Infectious (1293) C. AI-57442 2016 - Health & Human Services Dept. / H.D. Adm (1100) D. AI-57440 2016 - Health & Human Services Dept. / H.D. Adm (1293) E. AI-57433 2016 - Constable Pct 2 (1100) F. AI-57423 2016 - 430th Dist. Court (1100) G. AI-57437 2016 - 93rd District Court (1100) H. AI-57407 2016 - Human Services (1100) I. AI-57408 2016 - 398TH DC (1100) J. AI-57400 2016 - Pct 4 Admin (1200) K. AI-57401 2016 - Pct. 4 Road Maint (1200) L. AI-57398 2016 - Purchasing (1100) M. AI-57389 2016 - Health & Human Services Dept. / TB Elimination (1293) N. AI-57393 2016 - Health & Human Services Dept. / T.B. Control (1293) O. AI-57385 2016- Hidalgo County Sheriff's Office (1100) P. AI-57195 2016 - Texas A&M AgriLife Extension Service (1100) Q. AI-57366 2016 - Tax Office (1100) R. AI-57363 2016 - J.P. Pct. 3 Pl 2 (1100) 4. 2016 Interdepartmental transfers: A. AI-57412 County Wide Adm (1100): Approval of interdepartmental transfer from Historical Museum (021) to Co Wide Adm - Contingency (002) in the amount of $90,000.00 to fund several pending county wide projects. B. AI-57426 Pct. 1 CO’s 2016 (1350): Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2016 from program (216) to program (112) in the amount of $15,000.00. C. AI-57415 Various Departments (1100): Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency (002) to various departments in the total amount of $97,451.62 for several pending county wide projects. D. AI-57305 Pct. 4 Sanitation (1100): Approval of 2016 interdepartmental transfer from Co. Wide Admin., program 002, to Pct. 4 Sanitation, program 001, in the amount of $12,840.00. 5. Planning Department: A. AI-57391 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Monthly Fee Reports: A. AI-57251 District Clerk Fee report for the month of October 2016 $502,983.26 7. Executive Office: A. AI-57380 Approval of Right of Way Permits: Sharyland Water Supply Corp. 1). Road Crossing (BORE): A 12" PVC waterline to be encased within a 20" steel casing to be located approximately 65 ft. West of the intersection of Depot Rd. and Chapin Rd. 2). Road Crossing (BORE): A 12" PVC waterline to be encased within a 20" steel casing to be located approximately 65 ft. North of the intersection of Depot Rd. and Chapin Rd. B. AI-57375 Approval of 457 plan hardship withdrawal requests for employee #148598 & 160184 8. Tax Refunds: A. AI-57307 ACCOUNT NUMBER PAYER AMOUNT L6228.00.000.0009.00 CORELOGIC $2,789.68 B. AI-57310 ACCOUNT NUMBER PAYER AMOUNT A6590.00.000.0001.00 WALGREENS FAMILY OF COMPANIES $3,831.94 B2950.00.000.0002.05 WALGREENS FAMILY OF COMPANIES $3,583.48 C2255.00.000.0001.00 WALGREENS FAMILY OF COMPANIES $6,845.45 L5545.00.000.0002.00 WALGREENS FAMILY OF COMPANIES $13,374.71 S1184.00.000.0001.00 WALGREENS FAMILY OF COMPANIES $3,108.94 S2640.00.000.001A.00 WALGREENS FAMILY OF COMPANIES $4,084.03 S2695.00.000.0001.00 WALGREENS FAMILY OF COMPANIES $2,904.40 T2100.00.241.0006.01 INTERNATIONAL PAPER $13,246.84 W0280.00.000.0001.00 WALGREENS FAMILY OF COMPANIES $2,517.72 W0282.00.001.0001.00 WALGREENS FAMILY OF COMPANIES $2,899.92 C. AI-57248 ACCOUNT NUMBER PAYER AMOUNT F4050.99.010.0000.20 DUCHARME, MCMILLEN & ASSOCIATES $4,338.16 9. Budget & Management: A. AI-57406 Self-Insured (2202) Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of November 1-15, 2016 in the amount of $47,149.97 and requesting approval of wire transfer. 10. Purchasing Dept: Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. AI-57458 Pct 4--Invoices- Requesting approval of payment of Inv# 3057 submitted by B2Z Engineering ($44,906.40) in connection to WA#1-C-16-329-09-06-PO# 752619. B. AI-57414 Hidalgo County-Requesting approval of "correction/clarification" to contract #C-16-284-11-01 (approved by CC on 11/01/16- AI-57051 A (1)) with Southwest Geo-Solutions, Inc. d/b/a GEO Solutions, Inc., TO REFLECT on Page 1 of 8, 1st Whereas, period of two (2) years and NOT a period of one (1) year] and paragraph 1 [last sentence commencement dates to REFLECT effective, November 26, 2016, expires, November 25, 2018]. C. AI-57430 Ratification of AI-57083 to increase the funding to be provided by Precinct 1 for Change Orders No. 1 and 2 in connection with the Hidalgo County Precinct 1 - Street Improvements to: Old La Blanca (Mile 10 - Mile 12) Phase 2 project. Increase will be in the amount of $1,980.00. D. AI-57417 Approval of payment of Invoice# 20162899 in the amount of $128,045.56 as submitted by TEDSI Infrastructure Group for the provision of professional engineering services from October 1 through November 15, 2016 in connection to Contract# C-08-227-02-09 PO# 745952 amid Work Authorization No. 4. E. AI-57421 Approval of request for Payment-Application No. 1 in the amount of $49,484.31 as submitted by IOC Company, LLC - Contract No. C-16-289-09-06 - PO# 750987 for the provision of Paving & Drainage Improvements Project to Nittler Road F. AI-57424 Approval of payment of Invoice# 1034 in the amount of $33,818.16 as submitted by Jimenez Engineering Solutions dba I.C.E. for the provision of professional engineering services from November 7 through November 14, 2016 in connection to Contract# C-16-257-09-13 PO# 752503 amid Work Authorization No. 1. G. AI-57420 Requesting approval of the FINAL additional one (1) year extension for agreement# E-15-387-10-27 with Henry Schein d/b/a Henry Schein Matrix Medical, under the same rates, terms and conditions for: Purchase of Medical Supplies & Equipment for the Sheriff's Office, effective, 12/22/15. H. AI-57387 Requesting approval of payment invoice No 20162896 in the amount of $23,984.12 (Pct. 1, 3rd Call, Barboza Lopez #3, La Pampa and Flora Subdv.) (C-CAP-08-028-10-28) as submitted by Tedsi Infrastructure Group. I. AI-57402 Authority to rescind action taken by Commissioners Court on November 15, 2016 (AI-57290 #8) invoice #M217612 in the amount of $6,927.73 for Halff & Associates, Inc. J. AI-57086 Approval of 60-day extension for Tire Disposal Services-Hidalgo County with Texas Land Reclamation LLC dba UTW Tire Collection (E-15-305-08-18) so as to have no lapse in service while procurement process is completed. K. AI-57364 Executive Office - Traffic Engineering: Acceptance and approval of Invoice #11325987 dated 10/31/16 in the amount of $7,681.76 for the month of October 2016 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting and HCMPO Technical Meeting. (PO#733569) L. AI-57209 1. Requesting HCCC to rescind the action taken for Consent AI#57124 on 11/01/16, approving the final one-year extension with Heritage Crystal Clean as vendor has declined to service user departments due to falling market prices; 2. Requesting approval of procurement packet and authority to advertise for: "Pick-up used Oil-Filters and Antifreeze" through RFB No.:2017-012 ,including the re-advertisement of project in the event no bids are received and/or are rejected and project is still required. M. AI-57217 District Clerk: Approval to enter into a 36 month (capital) lease agreement for 5 copiers with Ricoh USA/GE Ricoh USA through State of Texas DIR-TSO-3041. N. AI-57230 Constables-Pcts. #s 1, 2 & 4: 1. Requesting approval to declare "surplus", for the purpose of destruction, [with the assistance of the Hidalgo County Facilities Mgmt. department] sixty-one (61) total items from various constables including, but not limited to radios and light bars. 2. Requesting authorization to remove the assets declared "surplus" in item above from each one of the Hidalgo County Constables' Pct. #s 1, 2, & 4 individual inventory lists. O. AI-57365 Constable Pct 4: Requesting authorization to remove the following assets from Constable Precinct 4 inventory items cannot be located and possess no value: Asset Tag No. 51082 Storage Hutch 2 Drawer and Asset Tag No. 61929 Stalker Radar P. AI-57214 1. Approval to have Facilities Management dismantle/demolish constructed built-in workstations [which have affixed asset tags-See Exhibit A] and remove same from Courthouse third floor areas formerly housing the DA; 2. As built-ins once removed will have no value, requesting that these assets be removed from DA's inventory list. R. AI-57202 Requesting authority to purchase and enter into a (36) month renewal agreement for the continuation of the existing services “CLEAR Government Investigations Advanced Platform with the Alerting feature” with West Publishing Corporation/Thomson Reuters and authority to execute and signing of required agreement by County Judge, Court Member or Exec. Officer for the HIDTA Task Force for a total of $277.84 per month. T. AI-57194 Acceptance and approval to exercise the County's option to extend the first (1st) of two (2) one (1) year renewals permitted by the contract under the same rates terms and conditions for "Radiological Diagnostic & Related Mobile Service for Inmates" with LV Mobile Imaging, LLC. U. AI-57208 Add Fuel Cards 1. Constable Pct No. 2 - Fuel Cards
10Q. AI-57300 Requesting approval of payment of Invoice for Project ID#21092102171 in the amount not to exceed $57,356.21 submitted by TXDOT for remaining County share of expenses relating to the Pct 2 - South McColl (Orangewood-Dicker Rd) project. 10S. AI-56734 Authority to exercise the one (1) year extension option as provided under current contract C-15-264-10-13 Purchase of Rap Materials for Hidalgo County Precinct No.1 with, Frontera Materials, under the same rates, terms, and conditions and subject to compliance with HB23 and/or HB1295 [when and/or if applicable]
5. County Judge's Office: A. AI57446 Discussion of the upcoming 85th Legislative Session. B. AI57459 Discussion and approval of the Hidalgo County Amended and Restated Tax Increment Reinvestment Zone (TIRZ)Policy. C. AI57465 Annual Toy Drive Update
Constables: A. AI57368 Constable Precinct 4: Discussion, consideration, and approval to appoint Alfonso Fuentes and Lee Cantu as Deputy Constables by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.011.
7. Sheriff's Office: A. AI57416 State Criminal Alien Assistance Program (SCAAP) Grant (1284): Authorization and approval to accept the SCAAP 2016 grant in the amount of $13,375.00.
Executive Office: A. Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI57425 Presentation of 2016 County Best Practices Award from the Texas Association of Counties to Hidalgo County for Vehicle GPS Program C. AI57201 1. Discussion and action on tax resale bids received on the properties described (see attached list). 2. Discussion and action on Order for tax resale bid properties. D. AI57434 Requesting approval to set bond amounts as set forth in the Texas LGC: County Sheriff 85.001( b)(3) Constables 86.002( a) E. AI57456 Discussion, consideration and action to adopt County of Hidalgo Mass Gathering Rules and Regulations in accordance with Chapter 751 of the Health and Safety code. F. AI57372 Executive Office Texas DPS (1100): Discussion, consideration, and action to withdraw administrative/clerical support to the Texas Department of Public Safety in 2017, in accordance with section 3.40 of the Civil Service Commission Rules, due to evolving Hidalgo County personnel strategies and priorities. G. AI57462 Requesting approval to amend Agreement between Hidalgo County and LinnSan Manuel VFD to clarify that utilities are to be paid by the county H. AI57395 Approval to accept settlement check from Allstate Insurance Company in the amount of $389.90 to settle auto accident claim. (Head Start) I. AI57369 Requesting approval of reimbursement to Tomas Salazar in the amount of $7.50 for vehicle registration renewal for county unit
Human Resources: A. AI57454 Human Resources (1100): Status Report (update) on the Hidalgo County Compensation and Classification Plan (Grade and Step) Project. B. AI57280 HIDTA CHAPTER 59 (1251): 1. Discussion, consideration, and approval of the following personnel action, effective next full pay period (11/28/2016): Action Dept/ Program Slot# Current Position Title Current Budgeted Salary Proposed Position Title Proposed Budgeted Salary Reclassification 270011 0028 Criminal Investigator II $61,800.00 Task Force Operations Supervisor $70,000.00 2. Approval to revise the salary schedule in accordance with Commissioners Court action.
Health & Human Services Department: A. AI57394 Requesting approval to allow Hidalgo County Health & Human Services staff in partnership with Hidalgo County Emergency Management staff to host and provide training for local Amateur Radio Operators at the Health Department conference room. The Field Day Exercise will be held on December 3, 2016. B. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures 2. AI57272 Approval to amend Hidalgo County Health Care Funding District Rules and Procedures, specifically Rule 3 (b). C. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Adult Probation: A. AI57191 Hidalgo County Emerging Adult Strategy Grant (1289): 1. Ratification of application and approval to accept the Grant Award for the Department of Justice(Bureau of Justice Assistance) for the Hidalgo County Emerging Adult Strategy grant in the amount of $600,000 for the grant period of 10/01/2016 09/ 30/2019 2. Approval of the resolution appointing Arnold K. Patrick the Authorized Official for the Hidalgo County Emerging Adult Strategy grant 3. Approval of certification of revenues as approved by the County Auditor's Office for the Hidalgo County Emerging Adult Strategy grant in the amount of $600,000. 4. Approval of the appropriation of funds in the amount of $600,000.
IT Department: A. AI57397 BUDGET AND MANAGEMENT DEPT./ PURCHASING DEPT./DISTRICT ATTORNEY'S OFFICE Authorization and approval to purchase new wireless data service and change wireless service plans through the County's membership/participation with CONTRACT: DIRTSO3415 with VERIZON WIRELESS for the following: Department: Qty: Description: User: Service Plan: MDN: Budget & Management 8 Data Service for Surveillance Cameras Constable Office Use 4G Mobile Broadband Unl @ $37.99/ea per month 8 New Activation Purchasing 3 Change Cell Phone Service Plan Office Use Nationwide 400 Share N&W+M2M Unl 200 MSGS @ $24.99 + Taxes/Fees @ $5.00 = $29.99 X 3 = $89.97 per month 9562890752, 9564571132 & 9565158976 DA's 12 Change Cell Phone Service Plan Office Use Nationwide Unl Mins Email&Data Unl+MHS N&W/M2M/MSG Unl @ $69.99 + Taxes/Fees @ $5.00 = $74.99 X 12 = $899.88 per month 9562798479, 9568279198, 9569291630, 9569291648, 9565872017, 9569294459, 9569294460, 9569290015, 9569290125, 9569291577, 9569291970, 9566835514 DA's 2 Wireless Data Service Office Use 4G Mobile Broadband Unl @ $37.99 each per month 9562692162 & 1 New Activation B. AI57413 Approval to process the following invoice for Information Management Solutions, L.L.C., as a claim with authority for County Treasurer to issue a check after auditing procedures are completed by County Auditor. Vendor Invoice Amount Information Management Solutions, L.L.C. #0008096 $7,980.00
Urban County: A. AI57390 Hold a Public Hearing to consider public comments on the Method of Distribution for $4,313,027.00 in Community Development Block Grant Disaster Recovery funding from the Texas General Land Office Community Development and Revitalization Program for housing and nonhousing assistance. B. AI57427 Request for approval of the Hidalgo County Method of Distribution for 2015 Texas Community Development Block Grant Disaster Recovery funding, and a resolution for authorization to submit the Method of Distribution to the Texas General Land Office.
Elections Administration: A. AI57317 1. Discussion, consideration and action, but not limited to, the Election Updates. 2. Official canvassing of the Election Results for the November 8th 2016 General Election as per Texas Election Code Section 67.003. 3. Official canvassing of the Election Results for the November 8th 2016 Special Election of the Hidalgo County Justice of Peace, Precinct 3, Place 2 as per Texas Election Code Section 67.004. 4. Official canvassing of the Election Results for the November 8th 2016 Special Election for the Creation of a Countywide Hospital District in Hidalgo County as per Texas Election Code Section 67.004.
Planning Department: A. AI57403 1.Preliminary Approval with Variance a. Saldivar SubdivisionPct. 4 (Aida, Nicolas & Flora P. Saldivar) (Eubanks Road & Monte Cristo Road) No. of Lots: 4 Single Family Flood Zone: X (Unshaded) Drainage: Yes, reconstruction of Eubanks Road side ditch. ETJ: Yes, approved by City of McAllen Water: Yes, provided by Sharyland water supply company Sewer: Yes, OSSF Paved: Yes, Eubanks Road (No internal streets) 2.Final Approval a. Amended Minor Plat of RSBR DG (FM 2128) SubdivisionPct. 4 (Rodney Hamby) (Richardson Road & Alamo Road) No. of Lots: 1 Commercial Flood Zone: X (Shaded) Drainage: Yes, will be provided by onsite drainage detention. ETJ: Yes, approved by City of Edinburg Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Richardson Road (No internal streets) b. Alma Casandra Estates SubdivisionPct. 1 (Reynaldo & Alma D. Robles) (Victoria Road & Mile 10 North Road) No. of Lots: 3 Single Family Flood Zone: X (Unshaded) Drainage: Yes, Reconstruction of Victoria Road side ditch ETJ: Yes, approved by the City of Donna Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Victoria Road (No internal streets) c. Alondra La Blanca Ph. 1 SubdivisionPct. 4 (Taek & Nancy V. Kim) (F.M. 493 & Mile 15 ½ North Road) No. of Lots: 29 Single Family Flood Zone: X (Shaded) Drainage: Yes, Storm Drainage Pipe System & Drainage Ditch Widening ETJ: Yes, Approval was not required by the City of Elsa as per City manager. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, FM 493 and 1 internal street is paved. d. Eduardo’s Subdivision No. 14 Pct. 3 (Diana Laura Izaguirre) (Trosper Road & Mile 3) No. of Lots: 33 Single Family Flood Zone: C Drainage: Yes, Storm Drainage Pipe System & Drainage Ditch Widening ETJ: Yes, approved by the City of Mission Water: Yes, provided by Sharyland Water Supply Sewer: Yes, provided by the City of Mission Paved: Yes, 4 internal streets paved e. Del Rey Estates Unit 1 SubdivisionPct. 4 (Kyndel W. Bennett) (Alamo Road [F.M. 907] & Canton Road) No. of Lots: 44 Single Family, 10 Commercial Flood Zone: B Drainage: Yes, Storm Drainage Pipe System & Drainage Ditch widening. ETJ: Yes, approved by the City of Edinburg Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Canton Road, Alamo Road and 3 internal streets paved f. San Martin No. Subdivision Pct. 1(Buena Tierra Dev., Inc.) (Canton Road & Val Verde Road[F.M. 1423]) No. of Lots: 67 Single Family Flood Zone: C Drainage: Yes, Storm Drainage Pipe System & Drainage Ditch widening. ETJ: Yes, approved by the City of Donna Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Canton Road and 4 internal streets paved Final Approval With Financial Guarantee g. G. C. SubdivisionPct. 4 (Gilberto & Maricruz Cantu) (Alberta Road & Raul Longoria Road[F.M. 1426]) No. of Lots: 2 Single Family Flood Zone: B Drainage: Yes, reconstruction of Alberta Road side ditch ETJ: Yes, approved by the City of Edinburg Water: Yes, provided by North Alamo Water Supply Sewer: Yes, 1 OSSF existing and 1 OSSF escrowed : $1,500.00 Paved: Yes, Alberta Road 3.Reimbursements of Financial Guarantee a. Falcon’s Nest Ph. 1 SubdivisionPct. 1 (Juan D. Salinas III, Owner) (F.M. 2812 & Kenyon Road) Reimbursement request: $1,000.00 for installation of 1 OSSF b. Palace Station Ph. 2 SubdivisionPct. 4 (Richard A. Garza, President) (Canton Road & Tower Road) Reimbursement request: $2,000.00 for installation of 2 OSSF c. Little Piece of Texas SubdivisionPct. 4 (Richard A. Garza, Owner) (S.H. 186 & U.S. Hwy 281) Reimbursement request: $13,600.00 for installation of 16 OSSF
Budget & Management: A. AI57419 Presentation of changes to United States Department of Labor Fair Labor Standards Act (FLSA) Regulations effective December 1, 2016. B. AI57216 Texas VINE Grant: Approval to submit the FY 2017 Texas VINE Grant reimbursement maintenance invoice in the amount of $6,928.83 (1st Qtr.) and the Texas Statewide Automated Victim Notification Service (SAVNS) County Verification of Continuing Production Record with the authority for County Judge to sign the required documents. C. Budget Appropriations: 1. AI57303 Pct 4 Rd. Maint (1200): A. Approval of certification of revenues as certified by the County Auditor for revenues received from the City of McAllen for the road improvements to Mile 5 Road(TaylorWare) and FM1925. B. Approval of 2016 appropriation of funds into Pct 4 Rd. Maint in the amount of $44,822.80
Purchasing Department: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRANET WEBSITE AND WILL BE FOWARDED VIA EMAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI57453 A. Submission/receipt of scoring sheets by HCCC members [i.e. "Committee"] for the purpose of tabulation and ranking of the nominated firms HDR AND HOK [which made presentations with Q&A at CC meeting of 033116] so as to proceed with the next phase of the process? Firm Avg. Score: Rank 1. HDR ___________ _____ 2. HOK ___________ _____ B. Authority for the Purchasing Dept. [along with any other designated parties by CC] to commence the negotiation process to finalize an Architectural Services contract with the number one ranked firms of ______________________ for the design and construction of a New Hidalgo County Courthouse. 2. AI57405 Acceptance and approval of Interlocal Governmental Agreement by and between Hidalgo County Appraisal District and the County of Hidalgo for YR 2017, in connection with participation with (a) Hidalgo County's "SelfFunded Group Health Insurance Program, Stop Loss Insurance, Accidental and Life/AD&D Insurance" and (b) Voluntary Products. 3. AI57215 Recommendation [supported by both Purchasing & Auditor to] to "AMEND" current HCPP& P, so as to permit the purchase of goods and/or services from $0.01 to $3,000.00 without requiring at least (3) quotes including, but not limited to the following: Chapter VIII. NONBID PURCHASES A. 8.02. NonDelegated Purchases Not Exceeding $5000.00, "AMEND" to the following: 8.02.01 WILL NOW REFLECT: Purchases Not Exceeding $3000.00 An authorized person shall complete a Form HCPD01/ Electronic Requisition [NOTE: Purchasing Department encourages, recommends and suggests the "better business practice" of soliciting pricing to achieve a "best value" result]? AND, B. 8.03. Purchases Between $5,000.01 and $25,000.00 "AMEND" $3000.01 and $50,000.00 (Revision to the previous $25,000.00 Statutory Bidding Limit was enacted to $50,000.00 pursuant to House Bill 987 (Senate Bill 624 identical) effective 062209. 4. AI56902 A. Approval of order for exemption from competitive bidding requirements under Texas Local Government Code, Chapter/Section, 262.024 (a)(4), a professional service? B. Acceptance and approval of a negotiated engagement/agreement/contract with Dr. Norma Jean Farley, MD/forensic pathologist for the provision of autopsies & related services as drafted and developed by District Attorney's Office confirming compliance with those provisions set forth in Government Code 22541) on a basis of demonstrated competence and qualifications to perform the services? and, 2) for a fair and reasonable price (fees permitted by law). 5. AI57259 a. Presentation and action in connection with the sole response received from Lewis & Ellis Actuaries" for RFP 20162150928YZV" Actuarial Consulting Services for GASB 43 and/or 45" for the purpose of Hidalgo County Commissioners' Court ranking as "qualified" [meeting the criteria] in order to continue to the next phasenegotiation process? b. Requesting authority for Purchasing department to negotiate with the sole "qualified" respondent "Lewis & Ellis Actuaries" in order to finalize a contract for consideration and award. 6. AI57203 a. Requesting approval to change the name on current lease agreement with/from Triple R Medical Facilities, Ltd. to new owner, CHCT Texas, LLC. (C131770723) b. Approval to exercise the County's option to extend, in an amendment form, for a one (1) year term under contract #C131770723 with CHCT Texas, LLC, for Lease Office Space for Urban County Program, under the same rates, terms & conditions subject to compliance with HB1295 & HB23 if and when applicable B. Pct. 1 1. AI57418 Acceptance and approval of final construction contract documents for the following four (4) FEMA projects as listed: PROJECT NAME PROJECT NO. AWARD RECOMMENDATION TO VENDOR: AMOUNT: 1 Hidalgo County Precinct No. 1 – FEMA Road Drainage Improvements Mile 2 East Road C163621101 Asago Construction $164,927.97 2 Hidalgo County Precinct No. 1 – C16363Asago Construction $234,213.30 $3,000.00 without requiring at least (3) quotes including, but not limited to the following: Chapter VIII. NONBID PURCHASES A. 8.02. NonDelegated Purchases Not Exceeding $5000.00, "AMEND" to the following: 8.02.01 WILL NOW REFLECT: Purchases Not Exceeding $3000.00 An authorized person shall complete a Form HCPD01/ Electronic Requisition [NOTE: Purchasing Department encourages, recommends and suggests the "better business practice" of soliciting pricing to achieve a "best value" result]? AND, B. 8.03. Purchases Between $5,000.01 and $25,000.00 "AMEND" $3000.01 and $50,000.00 (Revision to the previous $25,000.00 Statutory Bidding Limit was enacted to $50,000.00 pursuant to House Bill 987 (Senate Bill 624 identical) effective 062209. 4. AI56902 A. Approval of order for exemption from competitive bidding requirements under Texas Local Government Code, Chapter/Section, 262.024 (a)(4), a professional service? B. Acceptance and approval of a negotiated engagement/agreement/contract with Dr. Norma Jean Farley, MD/forensic pathologist for the provision of autopsies & related services as drafted and developed by District Attorney's Office confirming compliance with those provisions set forth in Government Code 22541) on a basis of demonstrated competence and qualifications to perform the services? and, 2) for a fair and reasonable price (fees permitted by law). 5. AI57259 a. Presentation and action in connection with the sole response received from Lewis & Ellis Actuaries" for RFP 20162150928YZV" Actuarial Consulting Services for GASB 43 and/or 45" for the purpose of Hidalgo County Commissioners' Court ranking as "qualified" [meeting the criteria] in order to continue to the next phasenegotiation process? b. Requesting authority for Purchasing department to negotiate with the sole "qualified" respondent "Lewis & Ellis Actuaries" in order to finalize a contract for consideration and award. 6. AI57203 a. Requesting approval to change the name on current lease agreement with/from Triple R Medical Facilities, Ltd. to new owner, CHCT Texas, LLC. (C131770723) b. Approval to exercise the County's option to extend, in an amendment form, for a one (1) year term under contract #C131770723 with CHCT Texas, LLC, for Lease Office Space for Urban County Program, under the same rates, terms & conditions subject to compliance with HB1295 & HB23 if and when applicable B. Pct. 1 1. AI57418 Acceptance and approval of final construction contract documents for the following four (4) FEMA projects as listed: PROJECT NAME PROJECT NO. AWARD RECOMMENDATION TO VENDOR: AMOUNT: 1 Hidalgo County Precinct No. 1 – FEMA Road Drainage Improvements Mile 2 East Road C163621101 Asago Construction $164,927.97 2 Hidalgo County Precinct No. 1 – C16363Asago Construction $234,213.30 $3,000.00 without requiring at least (3) quotes including, but not limited to the following: Chapter VIII. NONBID PURCHASES A. 8.02. NonDelegated Purchases Not Exceeding $5000.00, "AMEND" to the following: 8.02.01 WILL NOW REFLECT: Purchases Not Exceeding $3000.00 An authorized person shall complete a Form HCPD01/ Electronic Requisition [NOTE: Purchasing Department encourages, recommends and suggests the "better business practice" of soliciting pricing to achieve a "best value" result]? AND, B. 8.03. Purchases Between $5,000.01 and $25,000.00 "AMEND" $3000.01 and $50,000.00 (Revision to the previous $25,000.00 Statutory Bidding Limit was enacted to $50,000.00 pursuant to House Bill 987 (Senate Bill 624 identical) effective 062209. 4. AI56902 A. Approval of order for exemption from competitive bidding requirements under Texas Local Government Code, Chapter/Section, 262.024 (a)(4), a professional service? B. Acceptance and approval of a negotiated engagement/agreement/contract with Dr. Norma Jean Farley, MD/forensic pathologist for the provision of autopsies & related services as drafted and developed by District Attorney's Office confirming compliance with those provisions set forth in Government Code 22541) on a basis of demonstrated competence and qualifications to perform the services? and, 2) for a fair and reasonable price (fees permitted by law). 5. AI57259 a. Presentation and action in connection with the sole response received from Lewis & Ellis Actuaries" for RFP 20162150928YZV" Actuarial Consulting Services for GASB 43 and/or 45" for the purpose of Hidalgo County Commissioners' Court ranking as "qualified" [meeting the criteria] in order to continue to the next phasenegotiation process? b. Requesting authority for Purchasing department to negotiate with the sole "qualified" respondent "Lewis & Ellis Actuaries" in order to finalize a contract for consideration and award. 6. AI57203 a. Requesting approval to change the name on current lease agreement with/from Triple R Medical Facilities, Ltd. to new owner, CHCT Texas, LLC. (C131770723) b. Approval to exercise the County's option to extend, in an amendment form, for a one (1) year term under contract #C131770723 with CHCT Texas, LLC, for Lease Office Space for Urban County Program, under the same rates, terms & conditions subject to compliance with HB1295 & HB23 if and when applicable B. Pct. 1 1. AI57418 Acceptance and approval of final construction contract documents for the following four (4) FEMA projects as listed: PROJECT NAME PROJECT NO. AWARD RECOMMENDATION TO VENDOR: AMOUNT: 1 Hidalgo County Precinct No. 1 – FEMA Road Drainage Improvements Mile 2 East Road C163621101 Asago Construction $164,927.97 2 Hidalgo County Precinct No. 1 – C16363Asago Construction $234,213.30 FEMA Road Drainage Improvements Mile 2 1/2 East Road 1101 3 Hidalgo County Precinct No. 1 FEMA Road Drainage Improvements Mile 4 North C163641101 Asago Construction $143,045.30 4 Hidalgo County Precinct No. 1 FEMA Road Drainage Improvements Mile 8 North Road C163611101 Asago Construction $168,377.57 2. AI57381 Pursuant to Hidalgo County's Exiting Elected Official Policy, requesting approval of the following Requisitions and PO increases for HC Commissioner Pct #1: Purchase Order Increases #736148 Requisition: 309805 C. Pct. 4 1. AI57444 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service? b. Presentation of scoring grid (for the purpose of ranking by CC) firms graded/evaluated through the County’s approved “pool” of professional surveying services for: (On Call) "Surveying Services" for projects located within Hidalgo County Precinct No. 4: SURVEYING FIRMS Firm ARANDA & ASSOCIATES, INC. CVQ LAND SURVEYORS, LLC SurGIS of TEXAS CORPORATION Score by Evaluator 1 99 96 93 Ranking by CC c. Authority for the Purchasing Department to negotiate a professional services agreement for (On Call) "Surveying Services" for projects located within Hidalgo County Precinct No. 4, commencing with the No. 1 ranked firm: _________________________ . D. Sheriff's Office 1. AI57294 Authority to purchase three (3) 2017 vehicles for the Hidalgo County Sheriff's Office [thru our membership/participation with Buy Board contract #43013 from awarded vendors Caldwell Country Ford and Caldwell Country Chevrolet through submitted Requisition #s 308542$ 26,868.00 & 308543$ 69,906.00. E. Budget & Management 1. AI57383 Acceptance and approval of invoices of Premium/Fees and attached hereto as 20172018 Coverage Summary for Property and Casualty Insurance Policies in the total amounts of $651,310.00 McGriff Siebles & Williams of Texas, Inc. and $1,802,351.00 to Montalvo Insurance Agency effective January 01, 2017 through January 01, 2018 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor with the authority for County Executive Officer to sign any applicable documentation received throughout term of insurance coverage.
Open Forum
22. C. AI57371 Claim of Frontier Southwest Incorporated D. AI57378 Claim of Norma Alcocer 25. Adjourn