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1. |
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Roll Call |
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2. |
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Pledge of Allegiance |
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3. |
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Prayer |
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4. |
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Approval of Consent Agenda |
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5. |
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County Judge's Office: |
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A. |
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57446
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Discussion of the upcoming 85th Legislative Session. |
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B. |
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57459
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Discussion and approval of the Hidalgo County Amended and Restated Tax Increment Reinvestment Zone (TIRZ)Policy. |
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C. |
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57465
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Annual Toy Drive Update |
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6. |
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Constables: |
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A. |
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57368
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Constable Precinct 4:
Discussion, consideration, and approval to appoint Alfonso Fuentes and Lee Cantu as Deputy Constables by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.011. |
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7. |
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Sheriff's Office: |
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A. |
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57416
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State Criminal Alien Assistance Program (SCAAP) Grant (1284):
Authorization and approval to accept the SCAAP 2016 grant in the amount of $13,375.00. |
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8. |
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Executive Office: |
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A. |
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Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting |
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B. |
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57425
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Presentation of 2016 County Best Practices Award from the Texas Association of Counties to Hidalgo County for Vehicle GPS Program |
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C. |
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57201
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1. Discussion and action on tax resale bids received on the properties described (see attached list).
2. Discussion and action on Order for tax resale bid properties. |
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D. |
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57434
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Requesting approval to set bond amounts as set forth in the Texas LGC:
County Sheriff - 85.001(b)(3)
Constables - 86.002(a) |
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E. |
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57456
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Discussion, consideration and action to adopt County of Hidalgo Mass Gathering Rules and Regulations in accordance with Chapter 751 of the Health and Safety code. |
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F. |
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57372
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Executive Office - Texas DPS (1100):
Discussion, consideration, and action to withdraw administrative/clerical support to the Texas Department of Public Safety in 2017, in accordance with section 3.40 of the Civil Service Commission Rules, due to evolving Hidalgo County personnel strategies and priorities. |
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G. |
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57462
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Requesting approval to amend Agreement between Hidalgo County and Linn-San Manuel VFD to clarify that utilities are to be paid by the county |
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H. |
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57395
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Approval to accept settlement check from Allstate Insurance Company in the amount of $389.90 to settle auto accident claim. (Head Start) |
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I. |
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57369
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Requesting approval of reimbursement to Tomas Salazar in the amount of $7.50 for vehicle registration renewal for county unit |
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9. |
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Human Resources: |
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A. |
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57454
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Human Resources (1100):
Status Report (update) on the Hidalgo County Compensation and Classification Plan (Grade and Step) Project. |
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B. |
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57280
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HIDTA CHAPTER 59 (1251):
1. Discussion, consideration, and approval of the following personnel action, effective next full pay period (11/28/2016):
Action |
Dept/
Program |
Slot# |
Current
Position Title |
Current
Budgeted Salary |
Proposed
Position Title |
Proposed
Budgeted Salary |
Reclassification |
270-011 |
0028 |
Criminal
Investigator II |
$61,800.00 |
Task Force Operations
Supervisor |
$70,000.00 |
2. Approval to revise the salary schedule in accordance with Commissioners Court action. |
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10. |
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Health & Human Services Department: |
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A. |
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57394
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Requesting approval to allow Hidalgo County Health & Human Services staff in partnership with Hidalgo County Emergency Management staff to host and provide training for local Amateur Radio Operators at the Health Department conference room. The Field Day Exercise will be held on December 3, 2016. |
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B. |
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Health Care Funding District: |
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1. |
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Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures |
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2. |
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57272
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Approval to amend Hidalgo County Health Care Funding District Rules and Procedures, specifically Rule 3 (b). |
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C. |
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Indigent Health Care Program: |
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1. |
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Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures |
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11. |
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Adult Probation: |
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A. |
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57191
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Hidalgo County Emerging Adult Strategy Grant (1289):
1. Ratification of application and approval to accept the Grant Award for the Department of Justice(Bureau of Justice Assistance) for the Hidalgo County Emerging Adult Strategy grant in the amount of $600,000 for the grant period of 10/01/2016 - 09/30/2019
2. Approval of the resolution appointing Arnold K. Patrick the Authorized Official for the Hidalgo County Emerging Adult Strategy grant
3. Approval of certification of revenues as approved by the County Auditor's Office for the Hidalgo County Emerging Adult Strategy grant in the amount of $600,000.
4. Approval of the appropriation of funds in the amount of $600,000. |
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12. |
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IT Department: |
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A. |
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57397
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BUDGET AND MANAGEMENT DEPT./ PURCHASING DEPT./DISTRICT ATTORNEY'S OFFICE
Authorization and approval to purchase new wireless data service and change wireless service plans through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following:
Department: |
Qty: |
Description: |
User: |
Service Plan: |
MDN: |
Budget & Management |
8 |
Data Service for Surveillance Cameras |
Constable Office Use |
4G Mobile Broadband Unl @ $37.99/ea per month |
8 New Activation |
Purchasing |
3 |
Change Cell Phone Service Plan |
Office Use |
Nationwide 400 Share N&W+M2M Unl 200 MSGS @ $24.99 + Taxes/Fees @ $5.00 = $29.99 X 3 = $89.97 per month |
956-289-0752, 956-457-1132 & 956-515-8976 |
DA's |
12 |
Change Cell Phone Service Plan |
Office Use |
Nationwide Unl Mins Email&Data Unl+MHS N&W/M2M/MSG Unl @ $69.99 + Taxes/Fees @ $5.00 = $74.99 X 12 = $899.88 per month |
956-279-8479, 956-827-9198, 956-929-1630, 956-929-1648, 956-587-2017, 956-929-4459, 956-929-4460, 956-929-0015, 956-929-0125, 956-929-1577, 956-929-1970, 956-683-5514 |
DA's |
2 |
Wireless Data Service |
Office Use |
4G Mobile Broadband Unl @ $37.99 each per month |
956-269-2162 & 1 New Activation |
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B. |
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57413
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Approval to process the following invoice for Information Management Solutions, L.L.C., as a claim with authority for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
Vendor |
Invoice |
Amount |
Information Management Solutions, L.L.C. |
#0008096 |
$7,980.00 |
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13. |
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Urban County: |
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A. |
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57390
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Hold a Public Hearing to consider public comments on the Method of Distribution for $4,313,027.00 in Community Development Block Grant Disaster Recovery funding from the Texas General Land Office Community Development and Revitalization Program for housing and non-housing assistance. |
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B. |
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57427
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Request for approval of the Hidalgo County Method of Distribution for 2015 Texas Community Development Block Grant Disaster Recovery funding, and a resolution for authorization to submit the Method of Distribution to the Texas General Land Office. |
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14. |
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Elections Administration: |
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A. |
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57317
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1. Discussion, consideration and action, but not limited to, the Election Updates.
2. Official canvassing of the Election Results for the November 8th 2016 General Election as per Texas Election Code Section 67.003.
3. Official canvassing of the Election Results for the November 8th 2016 Special Election of the Hidalgo County Justice of Peace, Precinct 3, Place 2 as per Texas Election Code Section 67.004.
4. Official canvassing of the Election Results for the November 8th 2016 Special Election for the Creation of a Countywide Hospital District in Hidalgo County as per Texas Election Code Section 67.004.
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15. |
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Planning Department: |
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A. |
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57403
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1.Preliminary Approval with Variance
a. Saldivar Subdivision- Pct. 4 (Aida, Nicolas & Flora P. Saldivar) (Eubanks Road & Monte Cristo Road)
No. of Lots: 4 Single Family
Flood Zone: X (Unshaded)
Drainage: Yes, reconstruction of Eubanks Road side ditch.
ETJ: Yes, approved by City of McAllen
Water: Yes, provided by Sharyland water supply company
Sewer: Yes, OSSF
Paved: Yes, Eubanks Road (No internal streets)
2.Final Approval
a. Amended Minor Plat of RSBR DG (FM 2128) Subdivision- Pct. 4 (Rodney Hamby) (Richardson Road & Alamo Road)
No. of Lots: 1 Commercial
Flood Zone: X (Shaded)
Drainage: Yes, will be provided by onsite drainage detention.
ETJ: Yes, approved by City of Edinburg
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, OSSF
Paved: Yes, Richardson Road (No internal streets)
b. Alma Casandra Estates Subdivision- Pct. 1 (Reynaldo & Alma D. Robles) (Victoria Road & Mile 10 North Road)
No. of Lots: 3 Single Family
Flood Zone: X (Unshaded)
Drainage: Yes, Reconstruction of Victoria Road side ditch
ETJ: Yes, approved by the City of Donna
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, OSSF
Paved: Yes, Victoria Road (No internal streets)
c. Alondra La Blanca Ph. 1 Subdivision- Pct. 4 (Taek & Nancy V. Kim) (F.M. 493 & Mile 15 ½ North Road)
No. of Lots: 29 Single Family
Flood Zone: X (Shaded)
Drainage: Yes, Storm Drainage Pipe System & Drainage Ditch Widening
ETJ: Yes, Approval was not required by the City of Elsa as per City manager.
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, OSSF
Paved: Yes, FM 493 and 1 internal street is paved.
d. Eduardo’s Subdivision No. 14 - Pct. 3 (Diana Laura Izaguirre) (Trosper Road & Mile 3)
No. of Lots: 33 Single Family
Flood Zone: C
Drainage: Yes, Storm Drainage Pipe System & Drainage Ditch Widening
ETJ: Yes, approved by the City of Mission
Water: Yes, provided by Sharyland Water Supply
Sewer: Yes, provided by the City of Mission
Paved: Yes, 4 internal streets paved
e. Del Rey Estates Unit 1 Subdivision- Pct. 4 (Kyndel W. Bennett) (Alamo Road [F.M. 907] & Canton Road)
No. of Lots: 44 Single Family, 10 Commercial
Flood Zone: B
Drainage: Yes, Storm Drainage Pipe System & Drainage Ditch widening.
ETJ: Yes, approved by the City of Edinburg
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, OSSF
Paved: Yes, Canton Road, Alamo Road and 3 internal streets paved
f. San Martin No. Subdivision -Pct. 1(Buena Tierra Dev., Inc.) (Canton Road & Val Verde Road[F.M. 1423])
No. of Lots: 67 Single Family
Flood Zone: C
Drainage: Yes, Storm Drainage Pipe System & Drainage Ditch widening.
ETJ: Yes, approved by the City of Donna
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, OSSF
Paved: Yes, Canton Road and 4 internal streets paved
Final Approval With Financial Guarantee
g. G. C. Subdivision- Pct.4 (Gilberto & Maricruz Cantu) (Alberta Road & Raul Longoria Road[F.M. 1426])
No. of Lots: 2 Single Family
Flood Zone: B
Drainage: Yes, reconstruction of Alberta Road side ditch
ETJ: Yes, approved by the City of Edinburg
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, 1 OSSF existing and 1 OSSF escrowed : $1,500.00
Paved: Yes, Alberta Road
3.Reimbursements of Financial Guarantee
a. Falcon’s Nest Ph. 1 Subdivision- Pct. 1 (Juan D. Salinas III, Owner) (F.M. 2812 & Kenyon Road)
Reimbursement request: $1,000.00 for installation of 1 OSSF
b. Palace Station Ph. 2 Subdivision- Pct. 4 (Richard A. Garza, President) (Canton Road & Tower Road)
Reimbursement request: $2,000.00 for installation of 2OSSF
c. Little Piece of Texas Subdivision- Pct. 4 (Richard A. Garza, Owner) (S.H. 186 & U.S. Hwy 281)
Reimbursement request: $13,600.00 for installation of 16OSSF |
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16. |
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Precinct #1 - Comm. Cuellar: |
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A. |
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57449
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Resolution in Honor of Elder B. Barton who fought in the Battle of San Jacinto as a member of the Texian Army. A state historical marker was dedicated on July 9, 2016 at the Hidalgo Cemetery, where Mr. Barton is buried, in honor of Mr. Barton's role in the Texas Revolution. |
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17. |
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Budget & Management: |
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A. |
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57419
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Presentation of changes to United States Department of Labor Fair Labor Standards Act (FLSA) Regulations effective December 1, 2016. |
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B. |
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57216
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Texas VINE Grant:
Approval to submit the FY 2017 Texas VINE Grant reimbursement maintenance invoice in the amount of $6,928.83 (1st Qtr.) and the Texas Statewide Automated Victim Notification Service (SAVNS) County Verification of Continuing Production Record with the authority for County Judge to sign the required documents. |
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C. |
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Budget Appropriations: |
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1. |
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57303
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Pct 4 Rd. Maint (1200):
A. Approval of certification of revenues as certified by the County Auditor for revenues received from the City of McAllen for the road improvements to Mile 5 Road(Taylor-Ware) and FM1925.
B. Approval of 2016 appropriation of funds into Pct 4 Rd. Maint in the amount of $44,822.80. |
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18. |
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Purchasing Department:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
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A. |
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Hidalgo County |
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1. |
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57453
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A. Submission/receipt of scoring sheets by HCCC members [i.e. "Committee"] for the purpose of tabulation and ranking of the nominated firms HDR AND HOK [which made presentations with Q&A at CC meeting of 03-31-16] so as to proceed with the next phase of the process;
Firm Avg. Score: Rank
1. HDR ___________ _____
2. HOK ___________ _____
B. Authority for the Purchasing Dept. [along with any other designated parties by CC] to commence the negotiation process to finalize an Architectural Services contract with the number one ranked firms of ______________________ for the design and construction of a New Hidalgo County Courthouse.
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2. |
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57405
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Acceptance and approval of Interlocal Governmental Agreement by and between Hidalgo County Appraisal District and the County of Hidalgo for YR 2017, in connection with participation with (a) Hidalgo County's "Self-Funded Group Health Insurance Program, Stop Loss Insurance, Accidental and Life/AD&D Insurance" and (b) Voluntary Products.
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3. |
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57215
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Recommendation [supported by both Purchasing & Auditor to] to "AMEND" current HC-PP&P, so as to permit the purchase of goods and/or services from $0.01 to $3,000.00 without requiring at least (3) quotes including, but not limited to the following:
Chapter VIII. NON-BID PURCHASES
A. 8.02. Non-Delegated Purchases Not Exceeding $5000.00, "AMEND" to the following: 8.02.01 WILL NOW REFLECT: Purchases Not Exceeding $3000.00
An authorized person shall complete a Form HCPD-01/Electronic Requisition [NOTE: Purchasing Department encourages, recommends and suggests the "better business practice" of soliciting pricing to achieve a "best value" result]; AND,
B. 8.03. Purchases Between $5,000.01 and $25,000.00 "AMEND" $3000.01 and $50,000.00 (Revision to the previous $25,000.00 Statutory Bidding Limit was enacted to $50,000.00 pursuant to House Bill 987 (Senate Bill 624 identical) effective 06-22-09.
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4. |
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56902
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A. Approval of order for exemption from competitive bidding requirements under Texas Local Government Code, Chapter/Section, 262.024 (a)(4), a professional service;
B. Acceptance and approval of a negotiated engagement/agreement/contract with Dr. Norma Jean Farley, MD/forensic pathologist for the provision of autopsies & related services as drafted and developed by District Attorney's Office confirming compliance with those provisions set forth in Government Code 2254- 1) on a basis of demonstrated competence and qualifications to perform the services; and, 2) for a fair and reasonable price (fees permitted by law).
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5. |
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57259
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a. Presentation and action in connection with the sole response received from Lewis & Ellis Actuaries" for RFP 2016-215-09-28-YZV-"Actuarial Consulting Services for GASB 43 and/or 45" for the purpose of Hidalgo County Commissioners' Court ranking as "qualified" [meeting the criteria] in order to continue to the next phase-negotiation process;
b. Requesting authority for Purchasing department to negotiate with the sole "qualified" respondent "Lewis & Ellis Actuaries" in order to finalize a contract for consideration and award.
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6. |
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57203
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a. Requesting approval to change the name on current lease agreement with/from Triple R Medical Facilities, Ltd. to new owner, CHCT Texas, LLC. (C-13-177-07-23)
b. Approval to exercise the County's option to extend, in an amendment form, for a one (1) year term under contract #C-13-177-07-23 with CHCT Texas, LLC, for Lease Office Space for Urban County Program, under the same rates, terms & conditions subject to compliance with HB1295 & HB23 if and when applicable
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B. |
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Pct. 1 |
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1. |
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57418
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Acceptance and approval of final construction contract documents for the following four (4) FEMA projects as listed:
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PROJECT NAME |
PROJECT NO. |
AWARD RECOMMENDATION
TO VENDOR: |
AMOUNT: |
1 |
Hidalgo County Precinct No. 1 – FEMA Road Drainage Improvements - Mile 2 East Road |
C-16-362-11-01 |
Asago Construction |
$164,927.97 |
2 |
Hidalgo County Precinct No. 1 – FEMA Road Drainage Improvements - Mile 2 1/2 East Road |
C-16-363-11-01 |
Asago Construction |
$234,213.30 |
3 |
Hidalgo County Precinct No. 1 - FEMA Road Drainage Improvements - Mile 4 North |
C-16-364-11-01 |
Asago Construction |
$143,045.30 |
4 |
Hidalgo County Precinct No. 1 FEMA Road Drainage Improvements - Mile 8 North Road |
C-16-361-11-01 |
Asago Construction |
$168,377.57 |
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2. |
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57381
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Pursuant to Hidalgo County's Exiting Elected Official Policy, requesting approval of the following Requisitions and PO increases for HC Commissioner Pct #1:
- Purchase Order Increases #736148
- Requisition: 309805
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C. |
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Pct. 4 |
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1. |
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57444
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a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
b. Presentation of scoring grid (for the purpose of ranking by CC) firms graded/evaluated through the County’s approved “pool” of professional surveying services for: (On Call) "Surveying Services" for projects located within Hidalgo County Precinct No. 4:
SURVEYING FIRMS
Firm |
ARANDA & ASSOCIATES, INC. |
CVQ LAND SURVEYORS, LLC |
SurGIS of TEXAS CORPORATION |
Score by Evaluator 1 |
99 |
96 |
93 |
Ranking by CC |
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c. Authority for the Purchasing Department to negotiate a professional services agreement for (On Call) "Surveying Services" for projects located within Hidalgo County Precinct No. 4, commencing with the No. 1 ranked firm: _________________________ . |
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D. |
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Sheriff's Office |
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1. |
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57294
|
Authority to purchase three (3) 2017 vehicles for the Hidalgo County Sheriff's Office [thru our membership/participation with Buy Board contract #430-13 from awarded vendors Caldwell Country Ford and Caldwell Country Chevrolet through submitted Requisition #s 308542-$26,868.00 & 308543-$69,906.00.
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E. |
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Budget & Management |
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1. |
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57383
|
Acceptance and approval of invoices of Premium/Fees and attached hereto as 2017-2018 Coverage Summary for Property and Casualty Insurance Policies in the total amounts of $651,310.00 McGriff Siebles & Williams of Texas, Inc. and $1,802,351.00 to Montalvo Insurance Agency effective January 01, 2017 through January 01, 2018 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor with the authority for County Executive Officer to sign any applicable documentation received throughout term of insurance coverage.
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19. |
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Open Forum
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20. |
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Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: |
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A. |
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Real Estate Acquisition |
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B. |
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Pending and/or potential litigation |
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C. |
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57370
|
Claim of Frontier Southwest Incorporated |
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D. |
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57377
|
Claim of Norma Alcocer |
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21. |
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A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
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22. |
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Open Session: |
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A. |
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Real Estate Acquisition and appropriation for same |
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B. |
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Pending and/or potential litigation |
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C. |
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57371
|
Claim of Frontier Southwest Incorporated |
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D. |
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57378
|
Claim of Norma Alcocer |
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23. |
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Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed |
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24. |
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Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed |
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25. |
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Adjourn |
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