1.Roll Call 2.Prayer 3.Open Forum 4.Approval of Consent Agenda 5.Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations 6.57134 Requesting approval of Work Authorization No. 7 to Agreement No. HCDD1-16-008-02-12; in the amount of $17,400.00 with Urban Infrastructure Group, Inc. as it relates to Pct. 1-Mile 13 1/2 and 1015 area Drainage Improvement Project. 7.57135 Request approval of payment to ATT for Claim for Damages in the amount of $1,370.44 for an underground Utility line that was cut along the ditch on S. Goodwin Rd., Mission, Texas. 8.57139 2013 Bonds Budget: 365-Rural Drainage Development Request approval to issue payment on Application for Payment No. 7 in the amount of $67,568.58 to Texas Cordia Construction related to Construction Contract No. HCDD1-15-009-07-22A-Pct.4 Hoehn Road Area Drainage & Road Improvements. Project Engineer: DOS Logistics PO#627645 56945 Approval of 2017 Holiday Schedule 10.57149 Concurrence and approval of Plans from TxDot of Proposed City Street Improvement City of Pharr Owassa Road; CSJ 0921-02-140. 11. 57130 A. Pursuant to the current Letter of Engagement with The Lee Firm, acceptance of the final report to the original work assignment as specified in the original Letter of Engagement for the "Professional Legal Services - review and report Agreement between Hidalgo County Drainage District #1 and Integ Corporation" B. Authority to publish and approval of qualifications, requirements and scope of services for the engagement of legal counsel to pursue all remedies available to the Hidalgo County Drainage District #1 in connection with the agreement between Hidalgo County Drainage District #1 and Integ Corporation as outlined/contained in the final Lee Law Firm Report 12. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B.Pending and/or Potential Litigation C.57111 Review of Attorney-Client Priviledged Investigative Analysis Report with respect to potential litigation - Integ Corporation 13. Open Session: A. Real Estate Acquisition B.Pending and/or Potential Litigation C.57112 Review of Attorney-Client Priviledged Investigative Analysis Report with respect to potential litigation - Integ Corporation 14.Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 1O pen Session Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 16. Adjourn
1.Roll Call 2.Pledge of Allegiance 3.Prayer
1. 57159 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 57164 Presentation of Fund Information Report 3. 2016 Intradepartmental transfers: A. 57115 2016 - Executive Office Nuisance Abatement (1100) B. 57081 2016 - Pct. 2 Adm (1200) C. 57132 2016 - Pct 3 Rd. Maint (1200) D. 57133 2016 - Pct 3 Sanitation (1100) E. 57088 2016 - Pct. 4, CRC Sunflower/SH107 (1345) F. 57125 2016 - Pct.4, Road Maint. (1200) G. 57123 2016 - Pct. 4, Parks (1100) H. 57122 2016 - Pct. 4, Sanitation (1100) I. 57104 2016 - Adult Probation - Reentry (1289) J. 57103 2016 - Adult Probation - Misd DWI (1289) K. 57098 2016 - Human Resources (1100) L. 57069 2016 - Elections (1100) M. 57065 2016 - I. T. Department (1100) N. 57055 2016 - District Attorney, HIDTA (1252) O. 57049 2016 - District Attorney, Investigations (1223) P. 57047 2016 - District Attorney (1100) Q. 57043 2016 - District Attorney, Civil Litigation (1100) R. 57040 2016 - District Attorney, Autop. (1100) 4. 2016 Interdepartmental transfers: A. 57126 Pct.1 CO’s 2015A (1347): Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2015A from program (225) to program (224) and program (226) in the amount of $ 2,500.95. B. 57119 Pct.4 (1200) Approval of interdepartmental transfer from Printing & Binding (program 005) to Advertising (program 007) in the amount of $627.80. D. 57118 Pct. 4 (1100): Approval of interdepartmental transfer from Pct. 4 CRC to Pct. 4 Sanitation in the amount of $555.00 to cover fuel expenditures. 5. Planning Department: A. 57056 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Membership Dues: A. 56921 Purchasing: Approval to pay membership dues for (NIGP) previously approved on AI 54844 in the amount of $ 975.00 invoice is reflecting amount due $ 1,090.00. B. 57061 Elections Department: Requesting approval to pay the 2017 Membership fees for the Texas Association of Elections Administrators in the total amount of $350 for Yvonne Ramon Elections Administrator, Melissa Alvarez Elections Operation Manager and Michael Sosa IT Manager with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. 7. Budget & Management: A. 57091 1. Approval of reimbursement in the amount of $861,608.07 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 10/08/16 to 10/21/16. 10/08-14/16 $404,914.93 10/15-21/16 $456,693.14 TOTAL $861,608.07 2. Approval of wire transfer to cover claims paid. B. 56917 Requesting approval to rescind action taken on October 4, 2016 for AI - 56658 for line item transfer in the amount of $31,000.00. 8. Purchasing Dept: Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 57120 Pct. 2: Approval of payment for Invoice #002 in the amount of $17,248.00 for professional services, submitted by project architect, The Warren Group Architects Inc. through Contract C-15-159-09-15 for the Pct. #2 Countywide Mechanic Shop Facility Project. C. 57083 Ratification of fully executed Change Orders No. 1 and 2 in connection with the Hidalgo County Precinct 1 - Street Improvements to: Old La Blanca (Mile 10 - Mile 12) Phase 2 project as recommended by project engineer, LeFevre D. 57054 Hidalgo County 1. Approval of the one (1) year extension as provided under C-15-208-10-13 with Arguindegui Oil Co. II, Ltd., for the provision of "Lubricants (Grease, Oil, Hydraulic Fluids) & Anti-Freeze Products" for Hidalgo County, under the same rates, terms and conditions, and subject to compliance with HB 1295 & HB 23 if and when applicable. 2. Approval of the (1) year extension as provided under C-15-208A-10-13 with King Corporation dba Arnold Oil Company, for the provision of "Lubricants (Grease, Oil, Hydraulic Fluids" for Hidalgo County, under the same rates, terms and conditions, and subject to compliance with HB 1295 & HB 23 if and when applicable. E. 57082 Approve request for payment of Invoice #64-2 in the amount of $28,854.00 submitted by project engineer, Cruz-Hogan Consultants inc., for engineering services provided under Contract C-15-424-01-19 (WA#1), for Pct 2 Plena Vista Subdivision Road and Drainage Improvements project. F. 57035 Pct.4: Requesting approval for removal of asset #68578 (HT 101 31.4CC W/12" Ext. Pole Saw) from Pct.4 inventory list. (SEE ATTACHMENTS). H. 57059 PCT 4: Approval of a "clarification" to caption under Consent Agenda- 24 (f) (2) #AI-56908 (approved by CC 10/25/16) to reflect the correct contract #C-16-369-10-25 and NOT C-16-048-02-03. I. 57062 Approval of "clarification" to Regular Agenda-#21 (b) (1) #AI-56545 (approved by CC 09/27/16) to reflect the correct contract #C-16-351-09-27 and NOT C-16-256-07-26 on Work Authorization #2 & 3 with LeFevre Engineering & Management Consulting, Inc. for (FEMA) projects in Precinct 1. J. 57060 Approval to enter into a 3 year renewal of Existing fax service agreement with Copy Graphics for (1) Brother 2820. Effective dates 9-11-16 thru 9-10-19. K. 57023 Approval for the Hidalgo County Tax Office to enter into a 36 month Capital Lease agreement for 4 copiers, with Canon USA [through State of Texas DIR-TSO-3101. M. 56913 Add and Delete Fuel Card and Fuel Card Users 1. County Clerk Office - Add Fuel Card 2. Constable Pct No. 4 - Delete Fuel Card Users 3. Adult Probation - Delete Fuel Card Users 4. Hidalgo County Health & Human Services - Add Fuel Card 5. Hidalgo County Sheriff's Office - Delete Fuel Card User N. 57002 Add and Delete Fuel Card and Fuel Card Users 1. Adult Probation Department- Add Fuel Card Users 2. Elections Department - Add Fuel Card Users 3. Hidalgo County Health & Human Services - Add Fuel Card User
57108 Pct.1 CO’s (1303): Approval of 2016 interdepartmental transfer within Sale of Assets (1342) from program (110) to program (186) in the amount of $500.00.
B.57124 Approval of the last one year extension option by HC for the contract with Heritage Crystal Clean, Inc. for: Used Oil Filters and Antifreeze Pick-up Services subject to compliance with form 1295. G.57058 Request by Buddy Silva, Director, HC Juvenile Probation Dept., to permit the HC Purchasing Dept. to conduct limited procurement services for: Professional Physician Services [RFQ 2017-003-YV] for HC-Juvenile Detention & Boot Camp Facility such as: advertise [re-advertise project-if necessary] , distribute packets, receive SOQs with evaluation/grading, ranking and engagement to be completed by Juvenile-Board of Judges and not HCCC . L. 56886 Authority to exercise the final one (1) year extension option for H. C. Health & Human Services Department for the "Indigent Health Care Computer Software" under same rates, terms and conditions with: Network Sciences, Inc subject to 1295 compliance.
Health & Human Services Department: A. 57078 County Judge Ramon Garcia and Commissioners to receive flu shot B. 57107 Prenatal FY 16 (1293): 1. Approval of certification of revenues as certified by County Auditor for program income generated from the Prenatal FY 16 grant program. 2. Approval of 2016 appropriation of funds in the amount of $437.05. C. 57094 Child Health FY 16 (1293): 1. Approval of certification of revenues as certified by the County Auditor for program income generated from the Child Health FY 16 grant program. 2. Approval of 2016 appropriation of funds in the amount of $57.82. D. Health Care Funding District:
Precinct #2 - Comm. Cantu: A. 57143 Resolution expressing Hidalgo County's support for McAllen Public Utility’s (MPU) Regional Water Transmission Line project.
A. 57116 Discussion, consideration, and approval of Letter of Support for the establishment of a special purpose subzone for Universal Metal Products.
Constables: A. 57093 Constable Pct. #1: Discussion, consideration, and approval to appoint the following as Reserve Deputies Constable by Constable Celestino Avila, Constable Precinct 1 in accordance with Texas Local Government Code Section 86.012.: 1. Mario Garcia 2. Brandon Solis 3. Oscar E.Limas B. 57033 Constable Pct. 3 1. Authorization and approval to enter into an Interlocal Agreement between the Hidalgo County Constable Precinct 3 Department and the City of Sullivan City Police Department for the transfer and acceptance of one (1) 2004 Ford F-150 Pickup pursuant to Chapter 59 of the Code of Criminal Criminal Procedure. 2. Authorization, approval, and acceptance of Interlocal Agreement between Hidalgo County Constable Precinct 3 Department and the City of Sullivan City Police Department for one (1) 2004 Ford F-150 Pickup. 3. Authorization and approval to surplus (1) 2004 Ford F-150 Pickup Asset# 56523, and have it removed from the Hidalgo County Constable Precinct 3 Fixed Asset Inventory List of equipment.
A. 57039 Discussion, consideration, and approval to execute an inter-local agreement between the County of Hidalgo and the City of Weslaco for implementation of scofflaw procedures and processes for vehicle registration denial services.
Executive Office: A. 56910 Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 57090 Requesting permission by the Edinburg Chamber of Commerce to use the county square for the following event: Night of Lights Parade on Friday, December 2, 2016 (evening) C. 57084 Requesting approval of reimbursement to Tomas Salazar in the amount of $7.03 for purchase of needed light bulb for county unit D. 57148 Discussion, consideration and action to authorize Valde Guerra, Executive Officer to sign Waiver of Priority Purchase Right documents regarding Potential Sale of State-Owned Property -TXDOT E. 56944 Approval of 2017 Holiday Schedule
Human Resources: A. 57070 Juvenile Detention /Juv Dir Supervision (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments. 2. Discussion, consideration, and approval of the following personnel actions, effective 10/19/16: Action Dept./ Program Slot No. Position Title Current Budgeted Salary / Allowance Proposed Budgeted Salary/ Allowance Remove Longevity 330-001 (Juv Detention Pre Adj.) 7925 JSO/Detention Officer $480.00 $0.00 Create Allowance Slot (to provide longevity w/effective date 10/19/16) 330-001 (Juv Dir Supervision) 7124 Probation Officer $0.00 $480.00 3. Approval of transfer. 4. Approval to revise the salary schedule in accordance with Commissioners Court action.
Fire Marshal's Office: A. 57136 Adoption of the Hidalgo County Emergency Evacuation Plan Policy
Adult Probation: A. 57105 DWI CRT (1289): 1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $2,399.00 2. Approval of appropriation of the DWI program income (GPI) in the amount of $2,399.00 B. 57092 DWI CRT (1289): 1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $1,991.00. 2. Approval of appropriation of the DWI program income (GPI) in the amount of $1,991.00
IT Department: A. 57144 District Attorney: Approval to enter into a Verizon Wireless Customer Agreement DIR Contract No. DIR-TSO-3415, with authorization for Criminal District Attorney, Ricardo Rodriguez, Jr. to sign Appendix D.
Community Service Agency: A. 57077 Discussion, consideration and authorization to request an extension of ninety days to the Texas Department of Housing and Community Affairs CSBG Contract # 61160002386 with authorization for the County Judge or his designee to submit such request. B. 57066 Discussion, consideration and possible action to approve Amendment #1 to the Texas Veteran's Commission Grant Award number FVA-16-B-0333 as recommended by the Community Service Agency Community Advisory Board with authorization for the County Judge to sign all appropriate documentation.
Urban County: A. 57101 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services. 2. Presentation of the scoring grid for the purpose of ranking by Commissioner’s Court of at least three (3) professional engineering firms from the county’s approved “pool” as graded and evaluated by the City of Weslaco, Urban County Program and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 29 (2016) City of Weslaco– Water/Sewer Improvements funds. Professional Service Firm Grade Ranked Cruz-Hogan Consultants, inc. 95.67% L & G Consulting Engineers, inc. 94.33% Sigler, Winston, Greenwood & Associates 92.00% 3. Authority to negotiate a professional engineering service contract with the highest ranked firm ___________________________ for a Urban County Program Year 29 (2016) City of Weslaco– Water/Sewer Improvements project. B. 57048 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services-Construction Materials Geo-Technical Testing services; 2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of Granjeno, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 29 (2016) Granjeno Street Improvement funds. Professional Service Firm Grade Ranked Raba-Kistner Consultants, Inc. 98.67% Fulcrum Consultants, Inc. 86.67% Earth Co. 84.33% 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of __________________ for the provision of material testing services for an Urban County Program Year 29 (2016) Granjeno Street Improvement project. C. 57068 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services; 2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of Granjeno, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 29 (2016) Granjeno Street Improvement funds. Professional Service Firm Grade Ranked Hinojosa Engineering, Inc. 95.00% Land Tech, Inc. 90.33% Terracon Consulting Engineers 88.67% 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ______________________ for the provision of engineering services for an Urban County Program Year 29 (2016) Granjeno Street Improvement project. D. 57099 1. “Subject to: HB 1295 Compliance.” The Urban County Program on behalf of the City of Progreso is requesting approval of a best and final negotiated contract for professional engineering services with LAZCAMREA, LLC dba Fulcrum Consulting Services, in the amount of $24,266.00 utilizing CDBG FY 29 (2016) Progreso Street Improvement funds. 2. Requesting approval of Work Authorization No. 1 – Progreso 2016 Street Improvements project in the amount of $24,266.00. E. 57102 “Subject to: HB 1295 Compliance.” Requesting authority to purchase fire station equipment through the County's Membership/Participation with BuyBoard's awarded vendor, Casco Industries, Inc. (contract # 432-13), in the amount of $30,012.37 for the Sullivan City Fire Dept. (FY 2016). F. 57097 1. “Subject to: HB 1295 Compliance.” The Urban County Program on behalf of the City of Weslaco is requesting approval of a best and final negotiated contract for construction materials testing services with Raba Kistner Consultants, Inc., in the amount of $37,018.14 utilizing CDBG FY 28 (2015) Weslaco Water/Sewer Improvement funds. 2. Requesting approval of Work Authorization No. 1 – Weslaco Waterline Improvements project in the amount of $37,018.14. G. 57100 1. “Subject to: HB 1295 Compliance.” The Urban County Program on behalf of the City of Edcouch is requesting approval of a best and final negotiated contract for professional engineering services with LAZCAMREA, LLC dba Fulcrum Consulting Services, in the amount of $27,070.00 utilizing CDBG FY 26 (2013) Edcouch Street Improvement funds. 2. Requesting approval of Work Authorization No. 1 - Edcouch 2013/2014 Amended Street Improvements in the amount of $27,070.00.
Head Start Program: A. 57042 Discussion/Approval/ Appointment of One Community Rep by Each Member of the Commissioners' Court to Serve on the Hidalgo County Head Start Program Policy Council, for a One Year Term According to 45 CFR Chapter XIII, 1304.50(b)(1)-(b)(7) Beginning in October (Pending Appointments: Commissioner A.C. Cuellar, Jr., Pct. 1 and Commissioner Joseph Palacios, Precinct 4)
WIC: A. 57106 WIC (1292) 1. Requesting approval to accept the FY17 Department of State Health Services (DSHS) Contract No. 2017-049851-001 award in the amount of $12,300,469.00 for the period of October 1, 2016 thru September 30, 2017. 2. Requesting approval for County Judge to sign the Signature Page Document for Department of State Health Services Contract No. 2017-049851-001. 3. Requesting approval for County Judge to sign the Fiscal Federal Funding Accountability and Transparency Act For Fiscal Year (FY17).
Precinct #4 - Comm. Palacios: A. 57038 Pct 4 Rd. Maint (1200): A. Approval of certification of revenues as certified by the County Auditor for revenues received from the Hidalgo County Drainage District No. 1 for reimbursements from the J-09 Drain Project. B. Approval of 2016 appropriation of funds into Pct 4 Rd. Maint. in the amount of $142,011.20.
Budget & Management: A. 57041 Approval of automated clearing house (ACH) payment to the Department of Health and Human Services (HHS) via Pay.gov for the County's 2016 Affordable Care Act (ACA) Transitional Reinsurance fee of $184,329.00. B. Budget Appropriations: 1. 57032 Pct. 1 Road & Bridge (1200): a. Approval of certification of revenues, as certified by the County Auditor, for 1/3 paving revenues in relation to the Los Cielos Subdivision (Mile 12 1/2 N) road improvement project. b. Approval of 2016 appropriation of funds into the Pct. 1 Rd. Maint (fund 1200, program #005) in the amount of $70,597.75.
Purchasing Department: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 57051 Award and acceptance of contract document to sole bidder meeting all Specifications/Requirements for Request for Bid titled: "Punched & Drawn Biaxial Geogrid Reinforcement Material" - No.: 2016-284-10-05-SGS 2. 57053 A. Pursuant to Legal Notice #2, recommending waiver of formality/technicality [accept the bid page submitted by ARB Fire Protection which displays the bid page for a previous bid eventually rejected with no changes on same other than new bid number], as it is in the best interest of HC to do so; B. Presentation of bids received for the purpose of award to the responsible vendor submitting the lowest and best bid [meeting specifications and/or requirements] with approval of contract document, for project titled: Hidalgo County "Fire Extinguishers Equipment & Maintenance Services" through RFB No.: 2016-365-10-19-FAZ. 3. 57044 A. Presentation and action of the updated and modified procurement template [as reviewed and approved as to form by legal counsel-HC-DA-Civil Div.] including, but not limited to, RFB, RFP, RFQ, RFO, RFI and RFSQ packets which may also include options for accepting required copies with original submissions; B. Requesting rescission of items on previous HCCC meetings authorizing publication of RFB and the approval of the procurement packets including, but not limited to,the following projects: 1) C/AI#56753-CC meeting of 10-25-16: Tire Disposal Service 2) C/AI#56756-CC meeting of 10-13-16: Printing Services and Related Supplies 3) R/AI#56764-CC meeting of 10-13-16: Regional Linear Park Project - Phase I 4) R/AI#56400-CC meeting of 10-04-16: Recovery and Motor Pool Improvements including authority to advertise [w/re-adv if necessary] and approval to use the newly approved Request for Bids procurement packets for the identified projects herein and above. B. Pct. 1 1. 57046 Pursuant to Hidalgo County's Exiting Elected Official Policy, requesting approval of the following Requisitions and PO Increases for HC Commissioner, Pct. #1: Purchase order Increase # 748970 Requisition: 308603, 308633, 308640, 308642 & 308861 2. 57074 A. Recommendation by project engineer, LeFevre Engineering & Management Consulting, LLC, to award the Base Bid to the responsible vendor submitting the lowest and best bid meeting all specifications, subject to compliance with HB 1295 and SAM.gov , for the following four (4) FEMA projects as listed: PROJECT NAME PROJECT NO. AWARD RECOMMENDATION TO VENDOR: AMOUNT: 1 Hidalgo County Precinct No. 1 – FEMA Road Drainage Improvements - Mile 2 East Road 2016-362-10-19 Asago Construction $164,927.97 2 Hidalgo County Precinct No. 1 – FEMA Road Drainage Improvements - Mile 2 1/2 East Road 2016-363-10-19 Asago Construction $234,213.30 3 Hidalgo County Precinct No. 1 - FEMA Road Drainage Improvements - Mile 4 North 2016-364-10-19 Asago Construction $143,045.30 4 Hidalgo County Precinct No. 1 FEMA Road Drainage Improvements - Mile 8 North Road 2016-361-10-19 Asago Construction $168,377.57 B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Raul Lozano, [unless otherwise voiced/announced by Comm. Cuellar] to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". C. Pct. 3 1. 57121 Acceptance and approval to execute the final form of a Professional Engineering Agreement with Javier Hinojosa Engineering for "Road and Bridge, Drainage Improvement and All Other Related Projects in General" for Pct 3, and as approved for negotiations on CC 09/06/16 and subject to compliance with HB23 and HB1295 [if and when applicable]; 2. 57095 Requesting approval to process the following invoice as claim with authority for County Auditor to issue payment after review, and processing procedure are completed by County Auditor: Invoice number 214-11374 Frontera Materials, in the amount of $541.08. D. Pct. 4 1. 57131 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; b. Presentation of a scoring grid (for the purpose of ranking by CC) the firms graded and evaluated through the County’s approved “pool” of professional engineering services for continuation of the "Sunflower Park Project" located within Precinct No. 4. FIRMS South Texas Infrastructure Group, LLC Pena Engineering, LLC Entech Civil Engineers, Inc. Evaluator 1 98 95 93 Ranking c. Authority for the Purchasing Department to negotiate a professional engineering service agreement with the No. 1 ranked firm: __________________________ for the provisions of "professional engineering services" for the continuation of the "Sunflower Park Project" in Precinct No. 4. 2. 57087 Acceptance and approval of Change Order No. 7 to extend the term an additional thirty (30) days under agreement # C-13-072A-11-19 with Couric Enterprises, LLC dba Foremost Construction (reviewed/recommended by project architect Mata-Garcia Architects, LLP) for: Precinct 4-"Construction of a CRC in San Carlos". 3. 57079 As directed by Pct., requesting rescission of action taken by (CC 05/25/16 - REG. #20 (d)(1) - AI-54765), Selection/Ranking and Authority to Negotiate with the #1 firm selected, Mata-Garcia Architects for "Architectural Services" for which no final form of agreement was reached for the "Brewster Park Project". E. Sheriff's Office 1. 57080 A. Approval to amend a previous Sole Source Declaration for Spillman Technologies Inc. to include the entire existing suite of comprehensive software and hardware solutions and for all future hardware, software, & maintenance purchases in order to operate and maintain their Law Enforcement Systems such as, but not limited to Driver's License Scanning Solution, Computer-Aided Dispatch (CAD), Records Management Systems (RMS), & Uniform Crime Reporting (UCR); B. Approval to purchase an upgrade to the existing Uniform Crime Reporting software as quoted by Spillman Technologies Inc. to include TX-IBR / NIBRS Software and Installation in the amount of $83,033.00. F. Co. Wide 1. 57063 Acceptance and approval of Sole Response received and meeting all specifications and/or requirements (as detailed in the documentation contained herein) for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County - "Concrete Mix Delivery & Pickup Services" through project No.: 2016-286-10-05-FAZ. 2. 57076 Presentation of the sole responsible vendor submitting the lowest and best bid [meeting all specifications and/or requirements-as detailed in the documentation contained herein] for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County - "CRS-2 (Cationic Rapid Setting) Emulsified Asphalt" through project No.: 2016-285-10-05-FAZ.
Open Forum
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 57138 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Red River - Tax Abatement. D. 57141 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project River Crossing - Tax Abatement. E. 57150 Claim of Francisco Navarro 24. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295) 25. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 57140 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Red River - Tax Abatement. D. 57142 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project River Crossing - Tax Abatement. E. 57151 Claim of Francisco Navarro 26. Closed Session: Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed 27. Open Session: Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed 28. Adjourn
1.Roll Call 2.Prayer 3.Open Forum 4.Approval of Consent Agenda 5.Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations 6.57134 Requesting approval of Work Authorization No. 7 to Agreement No. HCDD1-16-008-02-12; in the amount of $17,400.00 with Urban Infrastructure Group, Inc. as it relates to Pct. 1-Mile 13 1/2 and 1015 area Drainage Improvement Project. 7.57135 Request approval of payment to ATT for Claim for Damages in the amount of $1,370.44 for an underground Utility line that was cut along the ditch on S. Goodwin Rd., Mission, Texas. 8.57139 2013 Bonds Budget: 365-Rural Drainage Development Request approval to issue payment on Application for Payment No. 7 in the amount of $67,568.58 to Texas Cordia Construction related to Construction Contract No. HCDD1-15-009-07-22A-Pct.4 Hoehn Road Area Drainage & Road Improvements. Project Engineer: DOS Logistics PO#627645 56945 Approval of 2017 Holiday Schedule 10.57149 Concurrence and approval of Plans from TxDot of Proposed City Street Improvement City of Pharr Owassa Road; CSJ 0921-02-140. 11. 57130 A. Pursuant to the current Letter of Engagement with The Lee Firm, acceptance of the final report to the original work assignment as specified in the original Letter of Engagement for the "Professional Legal Services - review and report Agreement between Hidalgo County Drainage District #1 and Integ Corporation" B. Authority to publish and approval of qualifications, requirements and scope of services for the engagement of legal counsel to pursue all remedies available to the Hidalgo County Drainage District #1 in connection with the agreement between Hidalgo County Drainage District #1 and Integ Corporation as outlined/contained in the final Lee Law Firm Report 12. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B.Pending and/or Potential Litigation C.57111 Review of Attorney-Client Priviledged Investigative Analysis Report with respect to potential litigation - Integ Corporation 13. Open Session: A. Real Estate Acquisition B.Pending and/or Potential Litigation C.57112 Review of Attorney-Client Priviledged Investigative Analysis Report with respect to potential litigation - Integ Corporation 14.Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 1O pen Session Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 16. Adjourn
1.Roll Call 2.Pledge of Allegiance 3.Prayer
1. 57159 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 57164 Presentation of Fund Information Report 3. 2016 Intradepartmental transfers: A. 57115 2016 - Executive Office Nuisance Abatement (1100) B. 57081 2016 - Pct. 2 Adm (1200) C. 57132 2016 - Pct 3 Rd. Maint (1200) D. 57133 2016 - Pct 3 Sanitation (1100) E. 57088 2016 - Pct. 4, CRC Sunflower/SH107 (1345) F. 57125 2016 - Pct.4, Road Maint. (1200) G. 57123 2016 - Pct. 4, Parks (1100) H. 57122 2016 - Pct. 4, Sanitation (1100) I. 57104 2016 - Adult Probation - Reentry (1289) J. 57103 2016 - Adult Probation - Misd DWI (1289) K. 57098 2016 - Human Resources (1100) L. 57069 2016 - Elections (1100) M. 57065 2016 - I. T. Department (1100) N. 57055 2016 - District Attorney, HIDTA (1252) O. 57049 2016 - District Attorney, Investigations (1223) P. 57047 2016 - District Attorney (1100) Q. 57043 2016 - District Attorney, Civil Litigation (1100) R. 57040 2016 - District Attorney, Autop. (1100) 4. 2016 Interdepartmental transfers: A. 57126 Pct.1 CO’s 2015A (1347): Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2015A from program (225) to program (224) and program (226) in the amount of $ 2,500.95. B. 57119 Pct.4 (1200) Approval of interdepartmental transfer from Printing & Binding (program 005) to Advertising (program 007) in the amount of $627.80. D. 57118 Pct. 4 (1100): Approval of interdepartmental transfer from Pct. 4 CRC to Pct. 4 Sanitation in the amount of $555.00 to cover fuel expenditures. 5. Planning Department: A. 57056 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Membership Dues: A. 56921 Purchasing: Approval to pay membership dues for (NIGP) previously approved on AI 54844 in the amount of $ 975.00 invoice is reflecting amount due $ 1,090.00. B. 57061 Elections Department: Requesting approval to pay the 2017 Membership fees for the Texas Association of Elections Administrators in the total amount of $350 for Yvonne Ramon Elections Administrator, Melissa Alvarez Elections Operation Manager and Michael Sosa IT Manager with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. 7. Budget & Management: A. 57091 1. Approval of reimbursement in the amount of $861,608.07 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 10/08/16 to 10/21/16. 10/08-14/16 $404,914.93 10/15-21/16 $456,693.14 TOTAL $861,608.07 2. Approval of wire transfer to cover claims paid. B. 56917 Requesting approval to rescind action taken on October 4, 2016 for AI - 56658 for line item transfer in the amount of $31,000.00. 8. Purchasing Dept: Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 57120 Pct. 2: Approval of payment for Invoice #002 in the amount of $17,248.00 for professional services, submitted by project architect, The Warren Group Architects Inc. through Contract C-15-159-09-15 for the Pct. #2 Countywide Mechanic Shop Facility Project. C. 57083 Ratification of fully executed Change Orders No. 1 and 2 in connection with the Hidalgo County Precinct 1 - Street Improvements to: Old La Blanca (Mile 10 - Mile 12) Phase 2 project as recommended by project engineer, LeFevre D. 57054 Hidalgo County 1. Approval of the one (1) year extension as provided under C-15-208-10-13 with Arguindegui Oil Co. II, Ltd., for the provision of "Lubricants (Grease, Oil, Hydraulic Fluids) & Anti-Freeze Products" for Hidalgo County, under the same rates, terms and conditions, and subject to compliance with HB 1295 & HB 23 if and when applicable. 2. Approval of the (1) year extension as provided under C-15-208A-10-13 with King Corporation dba Arnold Oil Company, for the provision of "Lubricants (Grease, Oil, Hydraulic Fluids" for Hidalgo County, under the same rates, terms and conditions, and subject to compliance with HB 1295 & HB 23 if and when applicable. E. 57082 Approve request for payment of Invoice #64-2 in the amount of $28,854.00 submitted by project engineer, Cruz-Hogan Consultants inc., for engineering services provided under Contract C-15-424-01-19 (WA#1), for Pct 2 Plena Vista Subdivision Road and Drainage Improvements project. F. 57035 Pct.4: Requesting approval for removal of asset #68578 (HT 101 31.4CC W/12" Ext. Pole Saw) from Pct.4 inventory list. (SEE ATTACHMENTS). H. 57059 PCT 4: Approval of a "clarification" to caption under Consent Agenda- 24 (f) (2) #AI-56908 (approved by CC 10/25/16) to reflect the correct contract #C-16-369-10-25 and NOT C-16-048-02-03. I. 57062 Approval of "clarification" to Regular Agenda-#21 (b) (1) #AI-56545 (approved by CC 09/27/16) to reflect the correct contract #C-16-351-09-27 and NOT C-16-256-07-26 on Work Authorization #2 & 3 with LeFevre Engineering & Management Consulting, Inc. for (FEMA) projects in Precinct 1. J. 57060 Approval to enter into a 3 year renewal of Existing fax service agreement with Copy Graphics for (1) Brother 2820. Effective dates 9-11-16 thru 9-10-19. K. 57023 Approval for the Hidalgo County Tax Office to enter into a 36 month Capital Lease agreement for 4 copiers, with Canon USA [through State of Texas DIR-TSO-3101. M. 56913 Add and Delete Fuel Card and Fuel Card Users 1. County Clerk Office - Add Fuel Card 2. Constable Pct No. 4 - Delete Fuel Card Users 3. Adult Probation - Delete Fuel Card Users 4. Hidalgo County Health & Human Services - Add Fuel Card 5. Hidalgo County Sheriff's Office - Delete Fuel Card User N. 57002 Add and Delete Fuel Card and Fuel Card Users 1. Adult Probation Department- Add Fuel Card Users 2. Elections Department - Add Fuel Card Users 3. Hidalgo County Health & Human Services - Add Fuel Card User
57108 Pct.1 CO’s (1303): Approval of 2016 interdepartmental transfer within Sale of Assets (1342) from program (110) to program (186) in the amount of $500.00.
B.57124 Approval of the last one year extension option by HC for the contract with Heritage Crystal Clean, Inc. for: Used Oil Filters and Antifreeze Pick-up Services subject to compliance with form 1295. G.57058 Request by Buddy Silva, Director, HC Juvenile Probation Dept., to permit the HC Purchasing Dept. to conduct limited procurement services for: Professional Physician Services [RFQ 2017-003-YV] for HC-Juvenile Detention & Boot Camp Facility such as: advertise [re-advertise project-if necessary] , distribute packets, receive SOQs with evaluation/grading, ranking and engagement to be completed by Juvenile-Board of Judges and not HCCC . L. 56886 Authority to exercise the final one (1) year extension option for H. C. Health & Human Services Department for the "Indigent Health Care Computer Software" under same rates, terms and conditions with: Network Sciences, Inc subject to 1295 compliance.
Health & Human Services Department: A. 57078 County Judge Ramon Garcia and Commissioners to receive flu shot B. 57107 Prenatal FY 16 (1293): 1. Approval of certification of revenues as certified by County Auditor for program income generated from the Prenatal FY 16 grant program. 2. Approval of 2016 appropriation of funds in the amount of $437.05. C. 57094 Child Health FY 16 (1293): 1. Approval of certification of revenues as certified by the County Auditor for program income generated from the Child Health FY 16 grant program. 2. Approval of 2016 appropriation of funds in the amount of $57.82. D. Health Care Funding District:
Precinct #2 - Comm. Cantu: A. 57143 Resolution expressing Hidalgo County's support for McAllen Public Utility’s (MPU) Regional Water Transmission Line project.
A. 57116 Discussion, consideration, and approval of Letter of Support for the establishment of a special purpose subzone for Universal Metal Products.
Constables: A. 57093 Constable Pct. #1: Discussion, consideration, and approval to appoint the following as Reserve Deputies Constable by Constable Celestino Avila, Constable Precinct 1 in accordance with Texas Local Government Code Section 86.012.: 1. Mario Garcia 2. Brandon Solis 3. Oscar E.Limas B. 57033 Constable Pct. 3 1. Authorization and approval to enter into an Interlocal Agreement between the Hidalgo County Constable Precinct 3 Department and the City of Sullivan City Police Department for the transfer and acceptance of one (1) 2004 Ford F-150 Pickup pursuant to Chapter 59 of the Code of Criminal Criminal Procedure. 2. Authorization, approval, and acceptance of Interlocal Agreement between Hidalgo County Constable Precinct 3 Department and the City of Sullivan City Police Department for one (1) 2004 Ford F-150 Pickup. 3. Authorization and approval to surplus (1) 2004 Ford F-150 Pickup Asset# 56523, and have it removed from the Hidalgo County Constable Precinct 3 Fixed Asset Inventory List of equipment.
A. 57039 Discussion, consideration, and approval to execute an inter-local agreement between the County of Hidalgo and the City of Weslaco for implementation of scofflaw procedures and processes for vehicle registration denial services.
Executive Office: A. 56910 Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 57090 Requesting permission by the Edinburg Chamber of Commerce to use the county square for the following event: Night of Lights Parade on Friday, December 2, 2016 (evening) C. 57084 Requesting approval of reimbursement to Tomas Salazar in the amount of $7.03 for purchase of needed light bulb for county unit D. 57148 Discussion, consideration and action to authorize Valde Guerra, Executive Officer to sign Waiver of Priority Purchase Right documents regarding Potential Sale of State-Owned Property -TXDOT E. 56944 Approval of 2017 Holiday Schedule
Human Resources: A. 57070 Juvenile Detention /Juv Dir Supervision (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments. 2. Discussion, consideration, and approval of the following personnel actions, effective 10/19/16: Action Dept./ Program Slot No. Position Title Current Budgeted Salary / Allowance Proposed Budgeted Salary/ Allowance Remove Longevity 330-001 (Juv Detention Pre Adj.) 7925 JSO/Detention Officer $480.00 $0.00 Create Allowance Slot (to provide longevity w/effective date 10/19/16) 330-001 (Juv Dir Supervision) 7124 Probation Officer $0.00 $480.00 3. Approval of transfer. 4. Approval to revise the salary schedule in accordance with Commissioners Court action.
Fire Marshal's Office: A. 57136 Adoption of the Hidalgo County Emergency Evacuation Plan Policy
Adult Probation: A. 57105 DWI CRT (1289): 1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $2,399.00 2. Approval of appropriation of the DWI program income (GPI) in the amount of $2,399.00 B. 57092 DWI CRT (1289): 1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $1,991.00. 2. Approval of appropriation of the DWI program income (GPI) in the amount of $1,991.00
IT Department: A. 57144 District Attorney: Approval to enter into a Verizon Wireless Customer Agreement DIR Contract No. DIR-TSO-3415, with authorization for Criminal District Attorney, Ricardo Rodriguez, Jr. to sign Appendix D.
Community Service Agency: A. 57077 Discussion, consideration and authorization to request an extension of ninety days to the Texas Department of Housing and Community Affairs CSBG Contract # 61160002386 with authorization for the County Judge or his designee to submit such request. B. 57066 Discussion, consideration and possible action to approve Amendment #1 to the Texas Veteran's Commission Grant Award number FVA-16-B-0333 as recommended by the Community Service Agency Community Advisory Board with authorization for the County Judge to sign all appropriate documentation.
Urban County: A. 57101 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services. 2. Presentation of the scoring grid for the purpose of ranking by Commissioner’s Court of at least three (3) professional engineering firms from the county’s approved “pool” as graded and evaluated by the City of Weslaco, Urban County Program and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 29 (2016) City of Weslaco– Water/Sewer Improvements funds. Professional Service Firm Grade Ranked Cruz-Hogan Consultants, inc. 95.67% L & G Consulting Engineers, inc. 94.33% Sigler, Winston, Greenwood & Associates 92.00% 3. Authority to negotiate a professional engineering service contract with the highest ranked firm ___________________________ for a Urban County Program Year 29 (2016) City of Weslaco– Water/Sewer Improvements project. B. 57048 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services-Construction Materials Geo-Technical Testing services; 2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of Granjeno, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 29 (2016) Granjeno Street Improvement funds. Professional Service Firm Grade Ranked Raba-Kistner Consultants, Inc. 98.67% Fulcrum Consultants, Inc. 86.67% Earth Co. 84.33% 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of __________________ for the provision of material testing services for an Urban County Program Year 29 (2016) Granjeno Street Improvement project. C. 57068 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services; 2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of Granjeno, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 29 (2016) Granjeno Street Improvement funds. Professional Service Firm Grade Ranked Hinojosa Engineering, Inc. 95.00% Land Tech, Inc. 90.33% Terracon Consulting Engineers 88.67% 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ______________________ for the provision of engineering services for an Urban County Program Year 29 (2016) Granjeno Street Improvement project. D. 57099 1. “Subject to: HB 1295 Compliance.” The Urban County Program on behalf of the City of Progreso is requesting approval of a best and final negotiated contract for professional engineering services with LAZCAMREA, LLC dba Fulcrum Consulting Services, in the amount of $24,266.00 utilizing CDBG FY 29 (2016) Progreso Street Improvement funds. 2. Requesting approval of Work Authorization No. 1 – Progreso 2016 Street Improvements project in the amount of $24,266.00. E. 57102 “Subject to: HB 1295 Compliance.” Requesting authority to purchase fire station equipment through the County's Membership/Participation with BuyBoard's awarded vendor, Casco Industries, Inc. (contract # 432-13), in the amount of $30,012.37 for the Sullivan City Fire Dept. (FY 2016). F. 57097 1. “Subject to: HB 1295 Compliance.” The Urban County Program on behalf of the City of Weslaco is requesting approval of a best and final negotiated contract for construction materials testing services with Raba Kistner Consultants, Inc., in the amount of $37,018.14 utilizing CDBG FY 28 (2015) Weslaco Water/Sewer Improvement funds. 2. Requesting approval of Work Authorization No. 1 – Weslaco Waterline Improvements project in the amount of $37,018.14. G. 57100 1. “Subject to: HB 1295 Compliance.” The Urban County Program on behalf of the City of Edcouch is requesting approval of a best and final negotiated contract for professional engineering services with LAZCAMREA, LLC dba Fulcrum Consulting Services, in the amount of $27,070.00 utilizing CDBG FY 26 (2013) Edcouch Street Improvement funds. 2. Requesting approval of Work Authorization No. 1 - Edcouch 2013/2014 Amended Street Improvements in the amount of $27,070.00.
Head Start Program: A. 57042 Discussion/Approval/ Appointment of One Community Rep by Each Member of the Commissioners' Court to Serve on the Hidalgo County Head Start Program Policy Council, for a One Year Term According to 45 CFR Chapter XIII, 1304.50(b)(1)-(b)(7) Beginning in October (Pending Appointments: Commissioner A.C. Cuellar, Jr., Pct. 1 and Commissioner Joseph Palacios, Precinct 4)
WIC: A. 57106 WIC (1292) 1. Requesting approval to accept the FY17 Department of State Health Services (DSHS) Contract No. 2017-049851-001 award in the amount of $12,300,469.00 for the period of October 1, 2016 thru September 30, 2017. 2. Requesting approval for County Judge to sign the Signature Page Document for Department of State Health Services Contract No. 2017-049851-001. 3. Requesting approval for County Judge to sign the Fiscal Federal Funding Accountability and Transparency Act For Fiscal Year (FY17).
Precinct #4 - Comm. Palacios: A. 57038 Pct 4 Rd. Maint (1200): A. Approval of certification of revenues as certified by the County Auditor for revenues received from the Hidalgo County Drainage District No. 1 for reimbursements from the J-09 Drain Project. B. Approval of 2016 appropriation of funds into Pct 4 Rd. Maint. in the amount of $142,011.20.
Budget & Management: A. 57041 Approval of automated clearing house (ACH) payment to the Department of Health and Human Services (HHS) via Pay.gov for the County's 2016 Affordable Care Act (ACA) Transitional Reinsurance fee of $184,329.00. B. Budget Appropriations: 1. 57032 Pct. 1 Road & Bridge (1200): a. Approval of certification of revenues, as certified by the County Auditor, for 1/3 paving revenues in relation to the Los Cielos Subdivision (Mile 12 1/2 N) road improvement project. b. Approval of 2016 appropriation of funds into the Pct. 1 Rd. Maint (fund 1200, program #005) in the amount of $70,597.75.
Purchasing Department: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 57051 Award and acceptance of contract document to sole bidder meeting all Specifications/Requirements for Request for Bid titled: "Punched & Drawn Biaxial Geogrid Reinforcement Material" - No.: 2016-284-10-05-SGS 2. 57053 A. Pursuant to Legal Notice #2, recommending waiver of formality/technicality [accept the bid page submitted by ARB Fire Protection which displays the bid page for a previous bid eventually rejected with no changes on same other than new bid number], as it is in the best interest of HC to do so; B. Presentation of bids received for the purpose of award to the responsible vendor submitting the lowest and best bid [meeting specifications and/or requirements] with approval of contract document, for project titled: Hidalgo County "Fire Extinguishers Equipment & Maintenance Services" through RFB No.: 2016-365-10-19-FAZ. 3. 57044 A. Presentation and action of the updated and modified procurement template [as reviewed and approved as to form by legal counsel-HC-DA-Civil Div.] including, but not limited to, RFB, RFP, RFQ, RFO, RFI and RFSQ packets which may also include options for accepting required copies with original submissions; B. Requesting rescission of items on previous HCCC meetings authorizing publication of RFB and the approval of the procurement packets including, but not limited to,the following projects: 1) C/AI#56753-CC meeting of 10-25-16: Tire Disposal Service 2) C/AI#56756-CC meeting of 10-13-16: Printing Services and Related Supplies 3) R/AI#56764-CC meeting of 10-13-16: Regional Linear Park Project - Phase I 4) R/AI#56400-CC meeting of 10-04-16: Recovery and Motor Pool Improvements including authority to advertise [w/re-adv if necessary] and approval to use the newly approved Request for Bids procurement packets for the identified projects herein and above. B. Pct. 1 1. 57046 Pursuant to Hidalgo County's Exiting Elected Official Policy, requesting approval of the following Requisitions and PO Increases for HC Commissioner, Pct. #1: Purchase order Increase # 748970 Requisition: 308603, 308633, 308640, 308642 & 308861 2. 57074 A. Recommendation by project engineer, LeFevre Engineering & Management Consulting, LLC, to award the Base Bid to the responsible vendor submitting the lowest and best bid meeting all specifications, subject to compliance with HB 1295 and SAM.gov , for the following four (4) FEMA projects as listed: PROJECT NAME PROJECT NO. AWARD RECOMMENDATION TO VENDOR: AMOUNT: 1 Hidalgo County Precinct No. 1 – FEMA Road Drainage Improvements - Mile 2 East Road 2016-362-10-19 Asago Construction $164,927.97 2 Hidalgo County Precinct No. 1 – FEMA Road Drainage Improvements - Mile 2 1/2 East Road 2016-363-10-19 Asago Construction $234,213.30 3 Hidalgo County Precinct No. 1 - FEMA Road Drainage Improvements - Mile 4 North 2016-364-10-19 Asago Construction $143,045.30 4 Hidalgo County Precinct No. 1 FEMA Road Drainage Improvements - Mile 8 North Road 2016-361-10-19 Asago Construction $168,377.57 B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Raul Lozano, [unless otherwise voiced/announced by Comm. Cuellar] to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". C. Pct. 3 1. 57121 Acceptance and approval to execute the final form of a Professional Engineering Agreement with Javier Hinojosa Engineering for "Road and Bridge, Drainage Improvement and All Other Related Projects in General" for Pct 3, and as approved for negotiations on CC 09/06/16 and subject to compliance with HB23 and HB1295 [if and when applicable]; 2. 57095 Requesting approval to process the following invoice as claim with authority for County Auditor to issue payment after review, and processing procedure are completed by County Auditor: Invoice number 214-11374 Frontera Materials, in the amount of $541.08. D. Pct. 4 1. 57131 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; b. Presentation of a scoring grid (for the purpose of ranking by CC) the firms graded and evaluated through the County’s approved “pool” of professional engineering services for continuation of the "Sunflower Park Project" located within Precinct No. 4. FIRMS South Texas Infrastructure Group, LLC Pena Engineering, LLC Entech Civil Engineers, Inc. Evaluator 1 98 95 93 Ranking c. Authority for the Purchasing Department to negotiate a professional engineering service agreement with the No. 1 ranked firm: __________________________ for the provisions of "professional engineering services" for the continuation of the "Sunflower Park Project" in Precinct No. 4. 2. 57087 Acceptance and approval of Change Order No. 7 to extend the term an additional thirty (30) days under agreement # C-13-072A-11-19 with Couric Enterprises, LLC dba Foremost Construction (reviewed/recommended by project architect Mata-Garcia Architects, LLP) for: Precinct 4-"Construction of a CRC in San Carlos". 3. 57079 As directed by Pct., requesting rescission of action taken by (CC 05/25/16 - REG. #20 (d)(1) - AI-54765), Selection/Ranking and Authority to Negotiate with the #1 firm selected, Mata-Garcia Architects for "Architectural Services" for which no final form of agreement was reached for the "Brewster Park Project". E. Sheriff's Office 1. 57080 A. Approval to amend a previous Sole Source Declaration for Spillman Technologies Inc. to include the entire existing suite of comprehensive software and hardware solutions and for all future hardware, software, & maintenance purchases in order to operate and maintain their Law Enforcement Systems such as, but not limited to Driver's License Scanning Solution, Computer-Aided Dispatch (CAD), Records Management Systems (RMS), & Uniform Crime Reporting (UCR); B. Approval to purchase an upgrade to the existing Uniform Crime Reporting software as quoted by Spillman Technologies Inc. to include TX-IBR / NIBRS Software and Installation in the amount of $83,033.00. F. Co. Wide 1. 57063 Acceptance and approval of Sole Response received and meeting all specifications and/or requirements (as detailed in the documentation contained herein) for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County - "Concrete Mix Delivery & Pickup Services" through project No.: 2016-286-10-05-FAZ. 2. 57076 Presentation of the sole responsible vendor submitting the lowest and best bid [meeting all specifications and/or requirements-as detailed in the documentation contained herein] for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County - "CRS-2 (Cationic Rapid Setting) Emulsified Asphalt" through project No.: 2016-285-10-05-FAZ.
Open Forum
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 57138 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Red River - Tax Abatement. D. 57141 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project River Crossing - Tax Abatement. E. 57150 Claim of Francisco Navarro 24. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295) 25. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 57140 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Red River - Tax Abatement. D. 57142 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project River Crossing - Tax Abatement. E. 57151 Claim of Francisco Navarro 26. Closed Session: Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed 27. Open Session: Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed 28. Adjourn