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| 1. |
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Roll Call |
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| 2. |
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Pledge of Allegiance |
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| 3. |
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Prayer |
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| 4. |
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Approval of Consent Agenda |
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| 5. |
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County Judge's Office: |
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A. |
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57116
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Discussion, consideration, and approval of Letter of Support for the establishment of a special purpose subzone for Universal Metal Products. |
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| 6. |
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Constables: |
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A. |
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57093
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Constable Pct. #1:
Discussion, consideration, and approval to appoint the following as Reserve Deputies Constable by Constable Celestino Avila, Constable Precinct 1 in accordance with Texas Local Government Code Section 86.012.:
1. Mario Garcia
2. Brandon Solis
3. Oscar E.Limas |
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B. |
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57033
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Constable Pct. 3
1. Authorization and approval to enter into an Interlocal Agreement between the Hidalgo County Constable Precinct 3 Department and the City of Sullivan City Police Department for the transfer and acceptance of one (1) 2004 Ford F-150 Pickup pursuant to Chapter 59 of the Code of Criminal Criminal Procedure.
2. Authorization, approval, and acceptance of Interlocal Agreement between Hidalgo County Constable Precinct 3 Department and the City of Sullivan City Police Department for one (1) 2004 Ford F-150 Pickup.
3. Authorization and approval to surplus (1) 2004 Ford F-150 Pickup Asset# 56523, and have it removed from the Hidalgo County Constable Precinct 3 Fixed Asset Inventory List of equipment.
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| 7. |
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Tax Office - Paul Villarreal: |
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A. |
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57039
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Discussion, consideration, and approval to execute an inter-local agreement between the County of Hidalgo and the City of Weslaco for implementation of scofflaw procedures and processes for vehicle registration denial services. |
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| 8. |
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Executive Office: |
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A. |
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56910
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Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting |
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B. |
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57090
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Requesting permission by the Edinburg Chamber of Commerce to use the county square for the following event:
Night of Lights Parade on Friday, December 2, 2016 (evening)
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C. |
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57084
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Requesting approval of reimbursement to Tomas Salazar in the amount of $7.03 for purchase of needed light bulb for county unit |
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D. |
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57148
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Discussion, consideration and action to authorize Valde Guerra, Executive Officer to sign Waiver of Priority Purchase Right documents regarding Potential Sale of State-Owned Property -TXDOT |
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E. |
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56944
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Approval of 2017 Holiday Schedule |
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| 9. |
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Human Resources: |
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A. |
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57070
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Juvenile Detention /Juv Dir Supervision (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval of the following personnel actions, effective 10/19/16:
| Action |
Dept./
Program |
Slot No. |
Position Title |
Current
Budgeted
Salary /
Allowance |
Proposed
Budgeted
Salary/
Allowance |
Remove
Longevity |
330-001
(Juv Detention Pre Adj.) |
7925 |
JSO/Detention Officer |
$480.00 |
$0.00 |
Create
Allowance Slot
(to provide longevity
w/effective date 10/19/16) |
330-001
(Juv Dir Supervision) |
7124 |
Probation Officer |
$0.00 |
$480.00 |
3. Approval of transfer.
4. Approval to revise the salary schedule in accordance with Commissioners Court action. |
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| 10. |
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Health & Human Services Department: |
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A. |
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57078
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County Judge Ramon Garcia and Commissioners to receive flu shot |
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B. |
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57107
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Prenatal FY 16 (1293):
1. Approval of certification of revenues as certified by County Auditor for program income generated from the Prenatal FY 16 grant program.
2. Approval of 2016 appropriation of funds in the amount of $437.05. |
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C. |
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57094
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Child Health FY 16 (1293):
1. Approval of certification of revenues as certified by the County Auditor for program income generated from the Child Health FY 16 grant program.
2. Approval of 2016 appropriation of funds in the amount of $57.82. |
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D. |
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Health Care Funding District: |
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1. |
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Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures |
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E. |
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Indigent Health Care Program: |
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1. |
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Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures |
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| 11. |
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Fire Marshal's Office: |
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A. |
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57136
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Adoption of the Hidalgo County Emergency Evacuation Plan Policy |
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| 12. |
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Adult Probation: |
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A. |
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57105
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DWI CRT (1289):
1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $2,399.00
2. Approval of appropriation of the DWI program income (GPI) in the amount of $2,399.00 |
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B. |
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57092
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DWI CRT (1289):
1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $1,991.00.
2. Approval of appropriation of the DWI program income (GPI) in the amount of $1,991.00
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| 13. |
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IT Department: |
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A. |
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57144
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District Attorney:
Approval to enter into a Verizon Wireless Customer Agreement DIR Contract No. DIR-TSO-3415, with authorization for Criminal District Attorney, Ricardo Rodriguez, Jr. to sign Appendix D.
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| 14. |
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Community Service Agency: |
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A. |
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57077
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Discussion, consideration and authorization to request an extension of ninety days to the Texas Department of Housing and Community Affairs CSBG Contract # 61160002386 with authorization for the County Judge or his designee to submit such request. |
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B. |
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57066
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Discussion, consideration and possible action to approve Amendment #1 to the Texas Veteran's Commission Grant Award number FVA-16-B-0333 as recommended by the Community Service Agency Community Advisory Board with authorization for the County Judge to sign all appropriate documentation. |
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| 15. |
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Urban County: |
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A. |
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57101
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1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner’s Court of at least three (3) professional engineering firms from the county’s approved “pool” as graded and evaluated by the City of Weslaco, Urban County Program and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 29 (2016) City of Weslaco– Water/Sewer Improvements funds.
| Professional Service Firm |
Grade |
Ranked |
| Cruz-Hogan Consultants, inc. |
95.67% |
|
| L & G Consulting Engineers, inc. |
94.33% |
|
| Sigler, Winston, Greenwood & Associates |
92.00% |
|
3. Authority to negotiate a professional engineering service contract with the highest ranked firm ___________________________ for a Urban County Program Year 29 (2016) City of Weslaco– Water/Sewer Improvements project. |
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B. |
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57048
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1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services-Construction Materials Geo-Technical Testing services;
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of Granjeno, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 29 (2016) Granjeno Street Improvement funds.
| Professional Service Firm |
Grade |
Ranked |
| Raba-Kistner Consultants, Inc. |
98.67% |
|
| Fulcrum Consultants, Inc. |
86.67% |
|
| Earth Co. |
84.33% |
|
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of __________________
for the provision of material testing services for an Urban County Program Year 29 (2016) Granjeno Street Improvement project. |
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C. |
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57068
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1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services;
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of Granjeno, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 29 (2016) Granjeno Street Improvement funds.
| Professional Service Firm |
Grade |
Ranked |
| Hinojosa Engineering, Inc. |
95.00% |
|
| Land Tech, Inc. |
90.33% |
|
| Terracon Consulting Engineers |
88.67% |
|
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ______________________
for the provision of engineering services for an Urban County Program Year 29 (2016) Granjeno Street Improvement project. |
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D. |
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57099
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1. “Subject to: HB 1295 Compliance.” The Urban County Program on behalf of the City of Progreso is requesting approval of a best and final negotiated contract for professional engineering services with LAZCAMREA, LLC dba Fulcrum Consulting Services, in the amount of $24,266.00 utilizing CDBG FY 29 (2016) Progreso Street Improvement funds.
2. Requesting approval of Work Authorization No. 1 – Progreso 2016 Street Improvements project in the amount of $24,266.00. |
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E. |
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57102
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“Subject to: HB 1295 Compliance.” Requesting authority to purchase fire station equipment through the County's Membership/Participation with BuyBoard's awarded vendor, Casco Industries, Inc. (contract # 432-13), in the amount of $30,012.37 for the Sullivan City Fire Dept. (FY 2016). |
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F. |
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57097
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1. “Subject to: HB 1295 Compliance.” The Urban County Program on behalf of the City of Weslaco is requesting approval of a best and final negotiated contract for construction materials testing services with Raba Kistner Consultants, Inc., in the amount of $37,018.14 utilizing CDBG FY 28 (2015) Weslaco Water/Sewer Improvement funds.
2. Requesting approval of Work Authorization No. 1 – Weslaco Waterline Improvements project in the amount of $37,018.14. |
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G. |
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57100
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1. “Subject to: HB 1295 Compliance.” The Urban County Program on behalf of the City of Edcouch is requesting approval of a best and final negotiated contract for professional engineering services with LAZCAMREA, LLC dba Fulcrum Consulting Services, in the amount of $27,070.00 utilizing CDBG FY 26 (2013) Edcouch Street Improvement funds.
2. Requesting approval of Work Authorization No. 1 - Edcouch 2013/2014 Amended Street Improvements in the amount of $27,070.00. |
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| 16. |
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Head Start Program: |
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A. |
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57042
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Discussion/Approval/ Appointment of One Community Rep by Each Member of the Commissioners' Court to Serve on the Hidalgo County Head Start Program Policy Council, for a One Year Term According to 45 CFR Chapter XIII, 1304.50(b)(1)-(b)(7) Beginning in October (Pending Appointments: Commissioner A.C. Cuellar, Jr., Pct. 1 and Commissioner Joseph Palacios, Precinct 4)
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| 17. |
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WIC: |
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A. |
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57106
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WIC (1292)
1. Requesting approval to accept the FY17 Department of State Health Services (DSHS) Contract No. 2017-049851-001 award in the amount of $12,300,469.00 for the period of October 1, 2016 thru September 30, 2017.
2. Requesting approval for County Judge to sign the Signature Page Document for Department of State Health Services Contract No. 2017-049851-001.
3. Requesting approval for County Judge to sign the Fiscal Federal Funding Accountability and Transparency Act For Fiscal Year (FY17). |
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| 18. |
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Precinct #2 - Comm. Cantu: |
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A. |
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57143
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Resolution expressing Hidalgo County's support for McAllen Public Utility’s (MPU) Regional Water Transmission Line project. |
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| 19. |
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Precinct #4 - Comm. Palacios: |
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A. |
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57038
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Pct 4 Rd. Maint (1200):
A. Approval of certification of revenues as certified by the County Auditor for revenues received from the Hidalgo County Drainage District No. 1 for reimbursements from the J-09 Drain Project.
B. Approval of 2016 appropriation of funds into Pct 4 Rd. Maint. in the amount of $142,011.20. |
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| 20. |
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Budget & Management: |
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A. |
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57041
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Approval of automated clearing house (ACH) payment to the Department of Health and Human Services (HHS) via Pay.gov for the County's 2016 Affordable Care Act (ACA) Transitional Reinsurance fee of $184,329.00. |
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B. |
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Budget Appropriations: |
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1. |
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57032
|
Pct. 1 Road & Bridge (1200):
a. Approval of certification of revenues, as certified by the County Auditor, for 1/3 paving revenues in relation to the Los Cielos Subdivision (Mile 12 1/2 N) road improvement project.
b. Approval of 2016 appropriation of funds into the Pct. 1 Rd. Maint (fund 1200, program #005) in the amount of $70,597.75.
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| 21. |
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Purchasing Department:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). |
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A. |
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Hidalgo County |
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1. |
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57051
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Award and acceptance of contract document to sole bidder meeting all Specifications/Requirements for Request for Bid titled: "Punched & Drawn Biaxial Geogrid Reinforcement Material" - No.: 2016-284-10-05-SGS
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2. |
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57053
|
A. Pursuant to Legal Notice #2, recommending waiver of formality/technicality [accept the bid page submitted by ARB Fire Protection which displays the bid page for a previous bid eventually rejected with no changes on same other than new bid number], as it is in the best interest of HC to do so;
B. Presentation of bids received for the purpose of award to the responsible vendor submitting the lowest and best bid [meeting specifications and/or requirements] with approval of contract document, for project titled: Hidalgo County "Fire Extinguishers Equipment & Maintenance Services" through RFB No.: 2016-365-10-19-FAZ.
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3. |
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57044
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A. Presentation and action of the updated and modified procurement template [as reviewed and approved as to form by legal counsel-HC-DA-Civil Div.] including, but not limited to, RFB, RFP, RFQ, RFO, RFI and RFSQ packets which may also include options for accepting required copies with original submissions;
B. Requesting rescission of items on previous HCCC meetings authorizing publication of RFB and the approval of the procurement packets including, but not limited to,the following projects:
1) C/AI#56753-CC meeting of 10-25-16: Tire Disposal Service
2) C/AI#56756-CC meeting of 10-13-16: Printing Services and Related Supplies
3) R/AI#56764-CC meeting of 10-13-16: Regional Linear Park Project - Phase I
4) R/AI#56400-CC meeting of 10-04-16: Recovery and Motor Pool Improvements
including authority to advertise [w/re-adv if necessary] and approval to use the newly approved Request for Bids procurement packets for the identified projects herein and above.
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B. |
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Pct. 1 |
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1. |
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57046
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Pursuant to Hidalgo County's Exiting Elected Official Policy, requesting approval of the following Requisitions and PO Increases for HC Commissioner, Pct. #1:
- Purchase order Increase # 748970
- Requisition: 308603, 308633, 308640, 308642 & 308861
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2. |
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57074
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A. Recommendation by project engineer, LeFevre Engineering & Management Consulting, LLC, to award the Base Bid to the responsible vendor submitting the lowest and best bid meeting all specifications, subject to compliance with HB 1295 and SAM.gov , for the following four (4) FEMA projects as listed:
| |
PROJECT NAME |
PROJECT NO. |
AWARD RECOMMENDATION
TO VENDOR: |
AMOUNT: |
| 1 |
Hidalgo County Precinct No. 1 – FEMA Road Drainage Improvements - Mile 2 East Road |
2016-362-10-19 |
Asago Construction |
$164,927.97 |
| 2 |
Hidalgo County Precinct No. 1 – FEMA Road Drainage Improvements - Mile 2 1/2 East Road |
2016-363-10-19 |
Asago Construction |
$234,213.30 |
| 3 |
Hidalgo County Precinct No. 1 - FEMA Road Drainage Improvements - Mile 4 North |
2016-364-10-19 |
Asago Construction |
$143,045.30 |
| 4 |
Hidalgo County Precinct No. 1 FEMA Road Drainage Improvements - Mile 8 North Road |
2016-361-10-19 |
Asago Construction |
$168,377.57 |
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Raul Lozano, [unless otherwise voiced/announced by Comm. Cuellar] to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
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C. |
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Pct. 3 |
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1. |
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57121
|
Acceptance and approval to execute the final form of a Professional Engineering Agreement with Javier Hinojosa Engineering for "Road and Bridge, Drainage Improvement and All Other Related Projects in General" for Pct 3, and as approved for negotiations on CC 09/06/16 and subject to compliance with HB23 and HB1295 [if and when applicable];
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2. |
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57095
|
Requesting approval to process the following invoice as claim with authority for County Auditor to issue payment after review, and processing procedure are completed by County Auditor: Invoice number 214-11374 Frontera Materials, in the amount of $541.08. |
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D. |
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Pct. 4 |
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1. |
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57131
|
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
b. Presentation of a scoring grid (for the purpose of ranking by CC) the firms graded and evaluated through the County’s approved “pool” of professional engineering services for continuation of the "Sunflower Park Project" located within Precinct No. 4.
| FIRMS |
South Texas Infrastructure Group, LLC |
Pena Engineering, LLC |
Entech Civil Engineers, Inc. |
| Evaluator 1 |
98 |
95 |
93 |
| Ranking |
|
|
|
c. Authority for the Purchasing Department to negotiate a professional engineering service agreement with the No. 1 ranked firm: __________________________ for the provisions of "professional engineering services" for the continuation of the "Sunflower Park Project" in Precinct No. 4.
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2. |
|
57087
|
Acceptance and approval of Change Order No. 7 to extend the term an additional thirty (30) days under agreement # C-13-072A-11-19 with Couric Enterprises, LLC dba Foremost Construction (reviewed/recommended by project architect Mata-Garcia Architects, LLP) for: Precinct 4-"Construction of a CRC in San Carlos".
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3. |
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57079
|
As directed by Pct., requesting rescission of action taken by (CC 05/25/16 - REG. #20 (d)(1) - AI-54765), Selection/Ranking and Authority to Negotiate with the #1 firm selected, Mata-Garcia Architects for "Architectural Services" for which no final form of agreement was reached for the "Brewster Park Project".
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E. |
|
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Sheriff's Office |
| |
|
|
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1. |
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57080
|
A. Approval to amend a previous Sole Source Declaration for Spillman Technologies Inc. to include the entire existing suite of comprehensive software and hardware solutions and for all future hardware, software, & maintenance purchases in order to operate and maintain their Law Enforcement Systems such as, but not limited to Driver's License Scanning Solution, Computer-Aided Dispatch (CAD), Records Management Systems (RMS), & Uniform Crime Reporting (UCR);
B. Approval to purchase an upgrade to the existing Uniform Crime Reporting software as quoted by Spillman Technologies Inc. to include TX-IBR / NIBRS Software and Installation in the amount of $83,033.00.
|
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F. |
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Co. Wide |
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|
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1. |
|
57063
|
Acceptance and approval of Sole Response received and meeting all specifications and/or requirements (as detailed in the documentation contained herein) for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County - "Concrete Mix Delivery & Pickup Services" through project No.: 2016-286-10-05-FAZ. |
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|
|
2. |
|
57076
|
Presentation of the sole responsible vendor submitting the lowest and best bid [meeting all specifications and/or requirements-as detailed in the documentation contained herein] for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County - "CRS-2 (Cationic Rapid Setting) Emulsified Asphalt" through project No.: 2016-285-10-05-FAZ.
|
| |
| 22. |
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Open Forum |
| |
| 23. |
|
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|
|
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following: |
| |
|
A. |
|
|
|
Real Estate Acquisition |
| |
|
B. |
|
|
|
Pending and/or potential litigation |
| |
|
|
C. |
|
|
57138
|
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Red River - Tax Abatement. |
| |
|
|
D. |
|
|
57141
|
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project River Crossing - Tax Abatement. |
| |
|
|
E. |
|
|
57150
|
Claim of Francisco Navarro |
| |
| 24. |
|
|
|
|
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
|
| |
| 25. |
|
|
|
|
Open Session: |
| |
|
A. |
|
|
|
Real Estate Acquisition and appropriation for same |
| |
|
B. |
|
|
|
Pending and/or potential litigation |
| |
|
|
C. |
|
|
57140
|
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Red River - Tax Abatement. |
| |
|
|
D. |
|
|
57142
|
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project River Crossing - Tax Abatement. |
| |
|
|
E. |
|
|
57151
|
Claim of Francisco Navarro |
| |
| 26. |
|
|
|
|
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed |
| |
| 27. |
|
|
|
|
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed |
| |
| 28. |
|
|
|
|
Adjourn |
| |