1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations 6. 56981 Requesting approval to pay amount for taking of real property for Cause No. CCD-0349-D; Parcel 53, J-09 Project and approval of payment to (3) Special Commissioners. 7. 56985 Requesting approval to pay amount for taking of real property for Cause No. CCD-0335-D; Parcel 56, J-09 Project and approval of payment to (3) Special Commissioners. 8. 56986 Requesting approval to pay amount for taking of real property for Cause No. CCD-0344-D; Parcel 18, J-09 Project and approval of payment to (3) Special Commissioners. 9. 56988 Requesting approval of Supplemental Agreement No. 1 to Agreement No. HCDD1-16-008-02-12, Urban Infrastructure Group, Inc. to introduce sub consultant for Pct. 1 - Mile 13 1/2 and FM 1015 area Drainage Improvement Project. No amount associated with this Supplemental. 10. 56991 2013 Bonds Budget: 300 J09 Project - Pct.4 Approval to issue payment on the following item: Invoice No. PP14-17-2016 in the amount of $142,011.20 from Hidalgo County Precinct No. 4 for the reimbursement of labor, machine hours and fuel related to the construction of the J-09 project. Project Engineer: Tedsi Infrastructure Group 11. 56994 2013 Bonds Budget: 365 Rural Drainage Development Pct.1 Approval to issue payment for Payment Application No. 1 in the amount of $162,718.65 to Jimenez Engineering Solutions, LLC dba ICE pertaining to Construction Contract No. HCDD1-16-031A-08-09 Mile 6 West & Mile 14 North Area Drainage Improvements. Project Engineer: Noe Saldivar, P.E.-Hidalgo County Drainage District PO#630318 12. 56877 Requesting authority to advertise a request for proposals (RFP) for the following: A. Health Insurance Services (RFP# HCDD1-16-054-00-00) B. Workers Compensation Insurance Services (RFP# HCDD1-16-055-00-00) 13. 57027 Requesting approval of Interlocal Cooperation Agreement between Hidalgo County Drainage District No. 1 and The City of Alamo as it relates to Cesar Chavez Phase II Ditch. 14. 57021 Requesting approval and acceptance of Sub-award Hazard Mitigation Grant Program, DR-4223 from Texas Department of Public Safety and approval for District General Manager to sign. 15. 57024 Requesting approval of Work Authorization No. 3 from Halff Associates, Inc. in the amount of $69,540.00, for the excavation and disposal of additional lead impacted soil. Agreement: Preliminary Site Characterization Abandoned Rifle / Handgun Firing Range located at the Hidalgo County Drainage District No.1 Yard. 16. 56772 Authority to advertise and approval of plans and specifications developed by project engineer, Javier Hinojosa, P.E., for: Hidalgo County Drainage District No. 1 -"Mission Lateral Control Gate Structure Improvements" -RFB No. HCDD1-16-050-11-16, including the re-advertising of projects in the event no Bid responses are received and/or are rejected and project is still required. 17. 57010 A.) Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Surveying Services. B.) Presentation of scoring grid of three (3) sets of firms graded through the District's "Pool" of pre-qualified Professional Surveyors for the purpose of ranking by HCDD1 Board of Directors in connection with On-Call Professional Surveying Services required for Hidalgo County Drainage District Projects on an as needed basis. (SET 1) FIRM NAME: SCORE: RANK: Quintanilla, Headly & Associates, Inc 98 R. Gutierrez Engineering, Corp. 95 Dannenbaum Engineering Co. 97 (SET 2) FIRM NAME: SCORE: RANK: CDS Muery 98 Ambiotec Civil Engineering Group, Inc. 97 R.E. Garcia & Associates 96 (SET 3) FIRM NAME: SCORE: RANK: ROW Surveying Services, LLC 98 CVQ Land Surveyorsm, LLC 97 R.E. Garcia & Associates 96 C.) Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate Professional Surveying Services Agreements with each of the number one (1) ranked firms presented: (set 1) ________________________, (set 2)_________________________, and(set 3)__________________________ for the provisions of On-Call Professional Surveying Services for Hidalgo County Drainage District Projects (on as needed basis). 18. 57016 Requesting approval to purchase (1) Doosan DX490LC Excavator through the Districts membership with BuyBoard, Contract No. 424-13 in the amount of $402,346.27; includes warranty, attachments and delivery. 19. 57025 Requesting approval to enter into a three (3) year agreement with ezTask.com, Inc. through the Hidalgo County Drainage District No. 1 participation with The Interlocal Purchasing System (TIPS) Contract # 2092216 for WEB Hosting Services (subject to Legal review). 20. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 57030 Review of Attorney-Client Priviledged Investigative Analysis Report with respect to potential litigation - Integ Corporation 21. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 57031 Review of Attorney-Client Priviledged Investigative Analysis Report with respect to potential litigation - Integ Corporation 22. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 23. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 24. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 57037 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. Presentation of Fund Information Report 3. 2016 Intradepartmental transfers: A. 57019 2016 - Co. Wide Adm (1100) B. 57009 2016 - I. T. Department (1100) C. 56927 2016 - Purchasing (1100) D. 56935 2016 - Nuisance Abatement (1100) E. 56998 2016 - County Auditor's Office (1100) F. 56999 2016 - Emergency Management (1100) G. 56838 2016 - Pct 2 Parks (1100) H. 56938 2016 - Tax Office (1100) I. 56936 2016 - CW Mech Shop (1200) J. 56979 2016 - Pct3 Sanitation (1100) K. 56950 2016 - Pct 3 Rd. Maint. (1200) L. 56875 2016 - Pct. 4 Rd Maint (1200) M. 56925 2016 - Pct.4 (1200) N. 56873 2016 - County Clerk (1100) O. 56880 2016 - County Clerk (1238) P. 56914 2016 - Sheriff's Office (1100) Q. 56933 2016 - District Attorney's Office (1100) R. 56952 2016 - District Attorney (1223) S. 56872 2016 - Planning Dept. (1100) T. 56906 2016 - 449th District Court (1100) U. 56900 2016 - District Clerk (1100) V. 56918 2016 - Texas Cooperative Extension (1100) W. 56949 2016 - Treasurer's Office (1100) X. 56922 2016 - Public Affairs (1100) Y. 56870 2016 - J.P. 4 Pl. 1 (1100) Z. 56923 2016 - J.P. Pct. 4, Pl. 2 (1100) AA. 56962 2016 - Constable Pct.1 (1100) BB. 56879 2016 - Constable Pct 2 (1100) CC. 56899 2016 - Constable Pct. 4 (1100) DD. 56892 2016 - Constable Pct. 4 (1284) EE. 56964 2016 - Veterans Services (1100) FF. 56942 2016 - Adult Probation (1100) GG. 56969 2016 - Re-Entry Crt (1289) HH. 56967 2016 - Misd DWI Crt (1289) II. 56828 2016 - Human Resources (1100) JJ. 56859 2016 - Fire Marshal (1100) KK. 56861 2016 - Health & Human Services Dept. PHEP (1293) LL. 56930 2016 - Health & Human Services Dept. / TB Federal (1293) MM. 56858 2016 - Health & Human Services Dept. IMM (1293) NN. 56876 2016 - Health & Human Services Dept. H.D. Adm (1293) OO. 56868 2016 - Health & Human Services Dept. / T.B. Control (1293) PP. 56901 2016 - Health & Human Services Dept. H.D. Adm (1293) QQ. 57020 2016 - Health & Human Services Dept., Clinics (1100) 4. 2016 Interdepartmental transfers: A. 57017 County Treasurer (1100): Approval of interdepartmental transfer from Co Wide Adm - Contingency to Co Treasurer in the amount of $2,800.00 to fund the purchase of intercoms to be used in the counter windows. B. 57018 Pct.4 (1200): Approval of interdepartmental transfer from Pct.4 Rd Maint-Furn (program 007) to Equip Cntrld to Pct.4 Adm-General Supplies (program 005) in the amount of $300.00. C. 57015 Facilities Mgmt Co Wide (1100): Approval of interdepartmental transfer from Co Wide Adm - Contingency to Facilities Mgmt Co Wide in the amount of $3,813.00 for repairs to the Linn San Manuel Facility and installation of security glass and HID proximity card reader in the Nuisance Abatement Department. D. 56987 Pct 2 Administration (1200): Approval of 2016 interdepartmental transfer from Pct 2 Road Maintenance to Pct 2 Administration in the amount of $2,900.00 to fund operating expenditures. E. 56977 Pct. 1 (1350): Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2016 from program (214) to program (231) in the amount of $ 110,000. F. 56915 Sheriff's Office (1100): Approval of 2016 interdepartmental transfer from Sheriff to Jail in the amount of $87,000.00 to cover expenses remaining in 2016 for the Adult Detention Center. G. 56974 Pct. #1: Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2016 from program (221) to program (187) in the amount of $74,875.20. H. 56926 Pct 4 (1100): Requesting approval of interdepartmental transfer from Pct.4 (various programs) to various Pct. 4 programs in the total amount of $9,475.86 to fund multiple project expenditures. I. 56911 Pct. 4 Sunflower Rd (107-M17) (1200): Approval of interdepartmental transfer from Pct. 4 Rd Maint to Pct. 4 Sunflower Rd (107-M17) in the amount of $36,607.07. J. 56968 Pct.4 (1200): Approval of interdepartmental transfer from Hoehn Subd Sewer Project (program 159) to Hoehn Rd. Drainage Project (program 188). In the amount of $92,948.12. 5. Planning Department: A. 56939 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Monthly Fee Reports: A. 56854 District Clerk Fee report for the month of September 2016 $448,118.23 7. Membership Dues: A. 56937 Pct. 4 (1200): Requesting approval to pay membership dues for International Right of Way Association in the amount of $225.00 (Req. #307665) for Jose Alejandro Ochoa, with authority for County Treasurer to issue check after review, audit and processing procedures are competed by County Auditor. B. 56855 County Auditor: Requesting approval to pay the 2016-2017 AICPA membership dues in the amount of $285.00 (Req. 307788) for Raymundo Eufracio, CPA, Hidalgo County Auditor, with authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor. C. 56903 County Auditor (1100): Requesting approval to pay 2016-2017 membership dues to The Institute of Internal Auditors for County Auditor Raymundo Eufracio, CPA, in the amount of $140.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. D. 56862 District Attorney (1100): Requesting approval to pay 2016 membership dues for the Texas District & County Attorneys Association (TDCAA) in the total amount of $3,195.00 (Requisition #307624), with authority for County Treasurer to issue check after review, audit and procedures are completed by County Auditor for District Attorney’s Office employees 8. Budget & Management: A. 56853 Self-Insured (2202) Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of October 1-15, 2016 in the amount of $50,180.71 and requesting approval of wire transfer. B. 56852 1. Approval of reimbursement in the amount of $959,321.89 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 09/24/16 to 10/07/16. 09/24-30/16 $370,976.15 10/01-07/16 $588,345.74 TOTAL $959,321.89 2. Approval of wire transfer to cover claims paid. C. Interfund transfers: 1. 56966 Pct. 1 Border (1347 & 1350): Approval of 2016 Interfund Transfer from TXDOT - Pct 1 Mile 6W (US83-SH107) to Pct 1-Border (M5N-M6N) under CO2015A (1347) and CO2016 (1350) in the amounts of $32,546.38 and $176,000.00, respectively. 2. 56924 Pct. 4 (1100): Approval of 2016 interfund transfer from Pct 4 Rd Maintenance, program 007, (1200) to Pct 4 Sanitation, program 001, (1100) in the amount of $7,073.63. 9. Purchasing Dept: Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 57013 Approval for Sheriff's Dept. to enter into an annual monitoring service agreement with Superior Alarm. B. 57011 Pct. #4: Approval of payment for invoice number T833981 as submitted by Terracon Consultants, Inc. in the amount of $4,085.75, for the provision of professional services through 10/21/2016 in connection to contract C-16-248-07-06 P.O. 747072 for Mile 17 1/2 (Paving & Drainage Improvements) project. C. 56970 Approval of payment of Invoice# 20162870 in the amount of $185,281.50 as submitted by TEDSI Infrastructure Group for the provision of professional engineering services from August 1 through September 30, 2016 in connection to Contract# C-08-227-02-09 PO# 741616 amid Work Authorization No. 3. D. 56976 BCAP/ Pct. 3 1. Requesting acceptance and approval of Certificate of Construction Completion for Havana Lomas No. 4 as submitted by M.J.A. Construction LLC. 2. Acceptance and approval of Payment for Application No. 2 Retainage Release in the amount of $17,680.10 as submitted by M.J.A. Construction LLC. contractor vendor for Havana Lomas No. 4 (Pct. 3) as submitted by Javier Hinojosa Engineering project engineer (C-CAP-15-359-01-05). E. 56973 Approval of payment of Invoice# 20162871 in the amount of $15,200.37 as submitted by TEDSI Infrastructure Group for the provision of professional engineering services from Notice to Proceed (June 30) through September 30, 2016 in connection to Contract # C-08-227-02-09 PO# 745952 amid Work Authorization No. 4. F. 56978 BCAP / Pct. 3 Acceptance and approval of payment for Invoice No. 16096 in the amount of $31,940.73 as submitted by Javier Hinojosa Engineering to provide plans, specifications and estimate (PS&E) and construction inspection for Round III Border Colonia Access Program Projects for Precinct #3 (El Paraiso Subdivision and Palm Subdivision) C-CAP-12-128-05-22. G. 56851 New Courthouse Project: Acceptance and approval of the following invoice in connection with drainage improvements @ SH107 & Bus 281(PO#750481): Vendor Invoice Date Invoice# Amount L&G Engineering, Inc. 9/30/16 11325935 $153,919.28 H. 56965 Pct. 1: Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor: 1. Invoice Number - 97679484, Purchase Order #736633, Amount - $170.82 2. Invoice Number - 97679479, Purchase Order #736524, Amount - $364.79 I. 57001 Approval of 60-day extension for Psychological Evaluation Services for Detention, Patrol, and Communication Officers at Sheriff's Office - C-15-346-11-02 K. 56869 Approval to enter into a 48 month capital lease with Dahill a Choice Partners contract for (3) copiers located a Sheriff's Offices L. 56898 Budget & Management: Approval of the first (1st) one (1) year extension for the provision of “Consulting Services for Self-Funded Insured Group Health for Hidalgo County Employees” with Brown & Brown Lone Star Insurance Services, Inc. dba Alamo Insurance Group M. 56867 Pct. 2 Rd Maint: Requesting approval of payment of Invoice #11325939 in the amount of $1,200.00 submitted by project engineer, L&G Consulting Engineers Inc., for Abestos Testing Sevice under Contract C-16-171-04-12(WA#2), for Pct 2 Mechanic Shop demolition. N. 56951 Requesting approval of payment of Invoice #11325931 in the amount of $43,032.46 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-046-03-03 [WA#6], for Pct 2 Regional Linear Park Project. O. 56961 Sheriff's Office: 1. Approval of Certificate of Substantial Completion for Fence/Canopy/Lights Project and for Payment Application #2 in the amount of $76,073.84 as submitted by Herrcon; Effective upon approval and execution of Certificate. 2. Approval of Certificate of Completion for Fence/Canopy/Lights Project and for Payment Application #3 in the amount of $4,821.65 as submitted by Herrcon; Effective upon approval and execution of Certificate. P. 56878 WIC Program: Approval to exercise the County's option to extend for the final one (1) year term under contract #C-11-148-10-04 with BIC Development Corporation for Lease Office Space for WIC Program, under the same rates, terms & conditions subject to compliance with HB1295 & HB23 if and when applicable. Q. 56776 Juvenile Probation: 1. Mr. Eduardo Martinez, Facility Administrator at the Juvenile Justice Center is requesting to remove the following two county asset from their current inventory list, due to items either lost/stolen: A) Asset Tag #1 59960 MAEV Portable Radio P7350 Serial # A401210055B0 B) Asset Tag #2 60977 Portable XG-75,7000/800 MHZ Scan Radio Serial # A4020400393F. Supporting documentation is attached. 2. Mr. Richard Garza, Facility Administrator, Mario E. Ramirez Jr. Juvenile Boot Camp Facility is requesting the removal of assets listed in exhibit A. The items cannot physically be removed due to serious safety and health hazards with the building. The Safety Department has directed all personnel to stay clear of the building and have recommended demolition with the items inside. Supporting documentation is attached. 3. Pursuant to Texas Local Government Code,263.151 (1) approval to declare as "Salvage Property" A. Definition of "Salvage Property"-personal property, other than items routinely discarded as waste, that because of use, time, accident or any other cause is so worn, damaged or obsolete that it has no value for the purpose for which it was originally intended. B. Removing said assets is vital in the interest of Health and Safety to the building being condemned by Hidalgo County Safety Division. R. 56800 Requesting approval of payment of Invoice #11325923 in the amount $12,806.04 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-218-05-25(WA#1), for Pct 2 Rancho Blanco Road Extension project. S. 56753 Requesting authority to advertise and approval of procurement packet for Hidalgo County-"Tire Disposal Services"-RFB No.:2016-287-SMA, including the re-advertising of project in the event No Bids received and/or are rejected and project is still required. T. 56730 Approval to exercise the County's option to extend for the final one (1) year term under contract #E-15-304-08-18 with Center for Disease Detection for Laboratory Services-Hidalgo County, under the same rates, terms & conditions subject to compliance with HB1295 & HB23 if and when applicable
56928 Approval to purchase 8 surveillance cameras, 8 security enclosures and accessories from Reconyx, Inc. and B&H Photo Video in the total amount of $9,363.04 utilizing grant funds awarded by the LRGVDC. Subject to receipt of Form 1295.
County Judge's Office: 56990 Resolution in Support of the Rio Grande Valley Walk to Defeat ALS, also known as Lou Gehrig's disease, which will be held on Saturday, Nov. 12, 2016 at Bannworth Park in Mission.
Precinct #2 - Comm. Cantu: 56907 Proclamation declaring October as National Down Syndrome Month and encouraging residents to participate in the 4th Annual Step Up for Down Syndrome Awareness Walk to be held Saturday, Oct. 29 from 9 a.m. to 1 p.m. at Edinburg Municipal Park.
Adult Probation: A. 56940 DWI Court Grant (1289) / District Attorney (1100): 1. Approval to accept the DWI Court grant from the Office of Governor(Criminal Justice Division) in the amount of $166,527.00 for the grant period of 9/1/16 thru 8/31/17. 2. Approval of certification of revenues as approved by the County Auditor's Office for the DWI Court Grant. 3. Approval of appropriation of funds in the amount of $166,527.00. 4. Approval to authorize the decrease of supplemental pay allowance for the following employee: Employee# Dept/ Program Slot# Position Title Current Allowance Amount Proposed Allowance Amount 127531 Criminal DA (080-002) 0026 Assistant District Attorney IV $9,730.00 $9,690.00 5. Approval to revise the salary schedule in accordance with Commissioners' Court action. Veterans Court Grant (1289): 1. Approval to accept the Veterans Court grant from the Office of Governor(Criminal Justice Division) in the amount of $95,627.00 for the grant period of 9/1/16 thru 8/31/17. 2. Approval of certification of revenues as approved by the County Auditor's Office for the Veterans Court Grant. 3. Approval of appropriation of funds in the amount of $95,627.00. Residential Substance Abuse Treatment - (RSAT) (1289): 1. Approval to accept the RSAT grant from the Office of Governor(Criminal Justice Division) in the amout of $201,230.18 for the grant period of 10/1/16 thru 6/30/17. 2. Approval of certification of revenues as approved by the County Auditor's Office for the RSAT Grant. 3. Approval of appropriation of funds in the amount of $150,922.64 and the cash match of $50,307.54 for a total of $201,230.18. Re-Entry Court Grant (1289) / Public Defender / DA's (1100): 1. Approval to accept the Reentry Court grant from the Office of Governor(Criminal Justice Division) in the amount of $150,000.00 for the grant period of 9/1/16 thru 8/31/17. 2. Approval of certification of revenues as approved by the County Auditor's Office for the Reentry Court Grant. 3. Approval of appropriation of funds in the amount of $150,000.00. 4. Approval to authorize the decrease of supplemental pay for the following employees: Employee# Dept/ Program Slot# Position Title Current Allowance Amount Proposed Allowance Amount 120227 Public Defender (085-003) 0003 Chief Public Defender $9,820.00 $9,770.00 077917 Criminal DA (080-002) 0013 Assistant District Attorney IV $9,800.00 $9,750.00 5. Approval to revise the salary schedules in accordance with Commissioners' Court action. Misd DWI Court Program Grant (1289) / Public Defender / DA's (1100): 1. Approval to accept the Misd DWI Court grant from the Office of Governor(Criminal Justice Division) in the amount of $224,302.05 for the grant period of 9/1/16 thru 8/31/17. 2. Approval of certification of revenues as approved by the County Auditor's Office for the Misd DWI Court Grant. 3. Approval of appropriation of funds in the amount of $224,302.05. 4. Approval to authorize the decrease of supplemental pay for the following employees: Employee# Dept/ Program Slot# Position Title Current Allowance Amount Proposed Allowance Amount 155179 Public Defender (085-003) 0004 First Assistant Public Defender $9,850.00 $9,820.00 207446 Criminal DA (080-002) 0009 Assistant District Attorney III $9,750.00 $9,700.00 5. Approval to revise the salary schedules in accordance with Commissioners' Court action. Mental Health Court Grant (1289) / Public Defender (1100): 1. Approval to accept the Mental Health Court grant from the Office of Governor(Criminal Justice Division) in the amount of $363,600.00 for the grant period of 9/1/16 thru 8/31/17. 2. Approval of certification of revenues as approved by the County Auditor's Office for the Mental Health Court Grant. 3. Approval of appropriation of funds in the amount of $363,600.00. 4. Approval to authorize supplemental pay allowance to the following employee: Employee# Dept/ Program Slot# Position Title Proposed Allowance Amount 160954 Public Defender (085-003) 0019 Public Defender III $9,740.00 5. Approval to revise the salary schedule in accordance with Commissioners' Court action. B. 56995 Domestic Violence Court Grant (1289) / Public Defender (1100): 1. Approval to accept the Domestic Violence Court Grant from the Office of Governor (Criminal Justice Division) in the amount of $183,206.00 for the grant period 9/1/16 thru 8/31/17 2. Approval of certification of revenues as approved by the County Auditor’s Office for the Domestic Violence Court Grant 3. Approval of appropriation of funds in the amount of $183,206.00. 4. Approval to authorize supplemental pay allowance to the following employees: Employee# Dept/ Program Slot# Position Title Proposed Allowance Amount 196673 085-003 (Public Defender) 0001 Public Defender IV $11,750.00 5. Approval to revise the salary schedules in accordance with Commissioners' Court Action.
District Attorney's Office: A. 56769 DA-Victim Coordinator and Liaison Grant (VCLG) (1281) / Criminal DA (1100): 1. Approval to accept the Victim Coordinator and Liaison Grant (VCLG) in the amount of $42,000.00 effective 09/01/2016 thru 08/31/2017. 2. Approval of certification of revenues as certified by the County Auditor for the FY 2017 VCLG. 3. Approval to appropriate the FY 2017 VCLG funds. 4. Approval of the following personnel actions: Action Dept/ Program Slot# Position Title Current Budgeted Salary Proposed Budgeted Salary Adjustment Change in Funding Source 080-011 G001 Victim Assistance Coordinator $43,260.00 $42,000.00 ($1,260.00) 080-002 0126 $0.00 $1,260.00 $1,260.00 5. Approval to revise the salary schedule in accordance with Commissioners Court approval. 6. Approval to reclassify fringe benefits expenditures to the Criminal DA - General Fund account. 7. Approval of interdepartmental transfer. B. 56909 DA-Domestic Violence Specialty Grant / DA Investigation HB65 (1223): 1. Approval to accept the Hidalgo County Domestic Violence Specialty/Violence Against Women Formula Grant, from the Office of the Governor's, in the amount of $114,736.86, effective 09/01/2016 thru 08/31/2017. 2. Approval of certification of revenues as certified by the County Auditor for FY2016 Hidalgo County Domestic Violence Specialty Prosecutor Grant. 3. Approval to appropriate the FY2016 Hidalgo County Domestic Violence Specialty Prosecutor Grant funds. 4. Approval of the following personnel actions: Action Slot# Dept/ Program Position Title Current Budgeted Salary/Allowance Proposed Budgeted Salary/Allowance Create G003 080-018 Administrative Assistant I $0.00 $30,560.00 Salary Adjustment (Increase) G002 080-018 Assistant District Attorney III (Auto Allowance) $65,405.00 $66,626.00 A142 080-007 $900.00 $900.00 5. Approval to the revise salary schedule in accordance with Commissioners' court approval.
District Clerk - Laura Hinojosa: 56932 Discussion, consideration and approval of the AG State Case Registry & Local Customer Service Contract, FY 16/18
Constables: A. 56865 Constable Pct.3 US Treasury (1257) Approval to appropriate 2016 Federal Sharing - US Treasury Fund Balance in the amount of $12,469.86. B. 56864 Constable Pct. 3 (1230): Approval of 2016 appropriation of funds for Constable Pct. 3 Chapter 59 (program 010) from the Constable Pct 3 CCP59 fund balance in the amount of $84,131.10. C. 56866 Constable Pct. 3 (1261) Approval to appropriate 2016 Federal Sharing - D.O.J. Fund Balance in the amount of $11,698.08. D. 56980 Constable Precinct 4: Discussion, consideration, and approval to appoint Edward Sanchez as Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.011.
Sheriff's Office: 56996 Approval of memorandum of understanding between Hidalgo County Sheriff's Office, Texas Department of Public Safety and McAllen Police Department for the establishment and operation of the Texas Transnational Intelligence Center (TTIC).
Executive Office: A. Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 57003 Request from St. Joseph Catholic School for the use of the county parking lot on Stubbs and 12th St. (Shady Lawn) on Saturday Nov. 12, 2016 for Annual Turkeyfest Festival from 11:00 a.m. to 7:00 p.m. (to be used for parking only) C. 56929 Approval to accept a settlement check from AXIS Surplus Insurance Company in the amount of $25,528.46 and a settlement check from Cramer Johnson Wiggins & Associates in the amount of $25,528.46 to settle storm damages to County property during the Weather Event of May 31, 2016.
Juvenile Probation: 56904 Approval of Interlocal Agreement between McAllen ISD and Hidalgo County acting by and through its Juvenile Probation Department (for meal prep services for students of JJAEP)
Fire Marshal's Office: 56860 Fire Marshal: Acceptance and approval to reimburse Elizabeth Castro in the amount of $101.75 for notary stamp renewal (requisition 00307729) with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
Human Resources: A. 56893 Approval to waive the year 2017 contribution/donation of sick leave hours to the Sick Leave Pool for currently enrolled participants due to current balance. Employees not currently enrolled and who wish to enroll must contribute sick leave hours as per the Sick Leave Policy. B. 57000 Jail Commissary (2102): 1. Discussion, consideration, and approval of the following personnel actions effective next full pay period, 10/31/2016: Action Department Slot# Position Title Current Budgeted Salary Proposed Budgeted Salary Create 280-015 0017 Detention Officer Step I $0.00 $32,305.00 Delete 280-015 0008 Clerk III $26,958.00 $0.00 2. Approval to revise the salary schedule in accordance with Commissioners' Court action.
Health & Human Services Department: A. 56857 Requesting approval to increase change fund for Health & Human Services Department Clinics in accordance with Texas Local Government Code 130.902: Clinic Location Current Change Fund Increase Total Change Fund Edinburg 3105 E. Richardson $25.00 $25.00 $50.00 Elsa 708 Edinburg St $25.00 $25.00 $50.00 Hidalgo 702 E. Texano Dr. $25.00 $25.00 $50.00 McAllen 300 E. Hackberry $25.00 $25.00 $50.00 Mission 211 N. Schuerback $25.00 $25.00 $50.00 Pharr 300 W. Hall Acres $25.00 $25.00 $50.00 Weslaco 1901 N. Bridge $25.00 $25.00 $50.00 Totals $175.00 $175.00 $350.00 B. 56786 1. Requesting approval to accept the Homeland Security Grant Program - Regionally Ready and Responsive Award No. 3114901 from the Office of the Governor for the period of 09/01/2016 through 03/31/2017. 2. Requesting approval of the Certification of Revenue in the amount of $21,300.00. 3. Requesting approval of the budget appropriation in the amount of $21,300.00. C. 56856 Requesting approval to submit a contract amendment request to the Department of State Health Services to amend contract #2016-001417-01 TB/PC State for the purpose of reallocating available funds. D. 56874 Requesting approval to submit a contract amendment request to the Department of State Health Services to amend contract #2016-001052-00 RLSS/LPHS for the purpose of reallocating available funds. E. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures F. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
16. Urban County: A. 57029 1. Requesting approval of an Interlocal Agreement between Hidalgo County and (18) program participants within Hidalgo County including cities and public housing authorities, for the development of the Affirmatively Furthering Fair Housing Plan. 2. Requesting authorization for County Judge to sign any and all required documents. B. 56891 Requesting authority to purchase fire station equipment through the County's Membership/Participation with BuyBoard's awarded vendor, Casco Industries, Inc. (contract # 432-13), in the amount of $27,909.00 for the La Villa Fire Dept. (FY 2016). (Subject to HB1295 Compliance.
Elections Administration: 56884 1. Discussion and/or action, including but not limited to Election updates 2. Appointment of the Central Counting Station for the November 8, 2016 General Election. 3. Approval of 2016 General Election Service Contract between the Hidalgo County Elections Department and the Edinburg Consolidated Independent School District to be held on November 8, 2016. 4. Approval of 2016 General Election Service Contract between the Hidalgo County Elections Department and the City of Palmview to be held on November 8, 2016. 5. Approval of 2016 General Election Service Contract between the Hidalgo County Elections Department and the La Villa Independent School District to be held on November 8, 2016. 6. Approval of 2016 General Election Service Contract between the Hidalgo County Elections Department and Hidalgo County Emergency Service District No. 3 for their special Tax Ratification Election to be held on November 8, 2016. 7. Approval of 2016 General Election Service Contract between the Hidalgo County Elections Department and the City of Weslaco to be held on November 8, 2016. 8. Recognition of Hidalgo County Election Department's website by League of Women Voters of Texas Education Fund.
Head Start Program: A. 56895 Rescind action taken by Commissioners Court on Tuesday, October 4, 2016-Nomination by Commissioner A.C. Cuellar, Jr., Precinct 1, of Arturo Castillo to the Hidalgo County Head Start Program Policy Council B. 56896 Appointment of One (1) Community Representative to the Hidalgo County Head Start Program Policy Council, for a One (1) Year Term According to 45 CFR Chapter XIII, 1304.50(b)(1)-(b)(7) Beginning in October (Pending appts.: Commissioner A.C. Cuellar, Jr., Precinct 1 and Commissioner Joseph Palacios, Precinct 4)
Planning Department: A. 56946 1.Preliminary Approval a.Alejandro Marroquin Subdivision- Pct. 4 (Alejandro Marroquin) (U.S. HWY 281 & FM 490) No. of Lots: 1 Commercial Flood Zone: C Drainage: Yes, will be provided by onsite drainage detention. ETJ: Yes, approved by City of Edinburg Water: Yes, provided by City of Edinburg Sewer: Yes, OSSF Paved: Yes, U.S. Hwy 281 (No internal streets) b.Huisache Acres No. 14 Subdivision- Pct.14 (Rick Harbison, President) (Whalen Road & Ridge Road) No. of Lots: 68 Single Family Flood Zone: B Drainage: Yes, Storm Drainage Pipe System & Drainage Ditch widening. ETJ: Yes, approved by City of Donna Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Ridge Road. Whalen Road and 3 internal streets to be paved. 2.Final Approval a.RSBR DG (FM 88) Subdivision- Pct. 1 (Manuel Ramiro Saldivar, Jr., Director) (FM 88 & Mile 14 ½ North No. of Lots: 1 Commercial Flood Zone: X Drainage: Yes, will be provided by onsite drainage detention with an overflow structure onto Mile 14 ½ North Road. ETJ: No, Rural Area Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, FM 88 and Mile 14 ½ North Road (No internal streets) b.Rancho Sarita Subdivision- Pct. 3 (Cesar Flores) (Moorefield Road & Mile 5 North Road) No. of Lots: 2 Single Family Flood Zone: X Drainage: Yes, reconstruction of Moorefield road side ditch. ETJ: Yes, approved by City of Mission Water: Yes, provided by Sharyland Water Supply Corporation Sewer: Yes, OSSF Paved: Yes, Moorefield Road (No internal streets) c.J.O.A. Subdivision- Pct. 2 (Oriel Alvarez) (El Gato Road & Border Road) No. of Lots: 2 Single Family Flood Zone: B Drainage: Yes, reconstruction of El Gato road side ditch. ETJ: Yes, approved by City of Alamo Water: Yes, provided by Military High Water Supply Sewer: Yes, OSSF Paved: Yes, El Gato Road (No internal streets) d.J & M No. 2 Subdivision- Pct. 4 (Sylvia E. Salazar) (Raul Longoria Road & Alberta Road) No. of Lots: 3 Single Family Flood Zone: B Drainage: Yes, reconstruction of Alberta road side ditch. ETJ: Yes, approved by City of Edinburg Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Raul Longoria and Alberta Road (No internal streets) e.Los Tres Encinos Subdivision- Pct. 3 (Rogelio Guerrero) (FM 676 & Schuerbach Road) No. of Lots: 4 Single Family Flood Zone: X Drainage: Yes, reconstruction of Schuerbach road side ditch. ETJ: Yes, approved by City of Mission Water: Yes, provided by Sharyland Water Supply Corporation Sewer: Yes, Sanitary Sewer provided by City of Alton Paved: Yes, Schuerbach Road and FM 676 (No internal streets) f.Vaquero Estates Ph. IV Subdivision- Pct.1 (Beto Salinas Flores Group, LLC) (FM 1015 & Mile 11 North No. of Lots: 61 Single Family Flood Zone: X and X Shaded Drainage: Yes, Storm Drainage Pipe System & Drainage Ditch widening. ETJ: Yes, approved by City of Weslaco Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, FM 1015 and 4 internal streets. g.Hacienda San Roman Ph. 1 Subdivision- Pct.4 (Jack McClelland) (Alamo Road & Mile 17 North Road) No. of Lots: 75 Single Family Flood Zone: X Shaded Drainage: Yes, Storm Drainage Pipe System & Drainage Ditch widening. ETJ: Yes, approved by Edinburg Water: Yes, provided by North Alamo Water Supply Sewer: Yes, Sanitary Sewer provided by North Alamo Water Supply Paved: Yes, Alamo Road and 4 internal streets.
Precinct #3 - Comm. Flores: 56971 Consideration and approval of Correction Highway Right of Way Easement to Hidalgo County. (6 1/4 North Glasscock Rd.)
Precinct #4 - Comm. Palacios: 57012 Requesting approval of payment of claim submitted by Terracon Consultants, Inc. in the amount of $3,583.00. Project: Mile 17 1/2 (Paving & Drainage Improvements).
Budget & Management: A. 56919 Approval of the 2017 medical benefits plans (Basic & Buy-Up) B. 57004 Discussion, consideration, and approval to set the indirect cost allocation rate at 7.36% for the grant fiscal year 2017, effective 10/01/16 through 9/30/17 for the FY 17 WIC Program. C. 56948 Co. Comm. (1200) Approval of 2016 interfund transfer from Co Wide Adm-Contingency (1100) to Co. Comm. (1200) in the amount of $128,449.23. D. 57008 Transfers In-General Fund (1281) Approval of 2016 interfund transfer from Co Wide Adm-Contingency (1100) to Transfers In-General Fund (1281) in the amount of $61,781.38 to fund the total local match required to appropriate funds for the Domestic Violence Specialty Prosecutor Grant, CC 10/25/16 (AI-56909). E. Budget Appropriations: 1. 57005 Co Wide Adm (1100): Approval to deobligate cash match funds from the Stop Truancy Grant (Fund 1285) for FY 16 and appropriate into Co Wide Adm-Contingency (Fund 1100) in the amount of $18,298.43. 2. 56983 Pct 3 - ILA Palmhurst-7 Road Project (1200): a. Approval of certification of revenues as certified by the County Auditor for revenues received from the City of Palmhurst for the road improvement project to overlay portions of roads within the City's municipal limits. b. Approval of 2016 appropriation of funds into Pct 3-ILA Palmhurst 7 Road Project in the amount of $377,141.50. 3. 56934 Co Comm. (1200): Approval of 2016 appropriation of funds into Co. Commissioners (125-004) in the amount of $1,311,550.77. 4. 56947 Co. Wide Administration (1100): Approval of 2016 appropriation of new source General Fund revenues into the Co. Wide Adm.-Contingency in the amount of $231,273.00, as previously certified by the County Auditor on September 6, 2016. 5. 56889 Bail Bond Board (1100): Approval of 2016 appropriation of funds for the Bail Bond Board in the amount of $1,500.00 to fund various operating expenditures.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 56953 Approval to appoint Evaluation Committee (as recommended on exhibit A) for Psychological Evaluation Services for all Hidalgo County Law Enforcement Agencies 2. 56812 Acceptance & approval of Bid received meeting all Specifications/Requirements for a one time expenditure through a Purchase Order for equipment for Hidalgo County through RFB No.: 2016-217-09-04-SGS - "Purchase of (12) Used 2012 or 2013 International and/or Kenworth Tractor Trucks and (12) Used 2012 Tytal and/or Global Vacuum Trucks" 3. 56989 New Courthouse Project: Pursuant to current contract with L&G Engineering (Article 14), a request for approval by engineer to permit the subcontracting of the following in connection with the BUS281/SH107 Roadway and Drainage Improvements Project: 1. AmaTerra Environmental Inc. 2. ROWSS, Inc. 3. ETSI B. County Judge's Office 1. 56881 A. Approval of the evaluation/scoring grid for the purposes of ranking by Commissioners’ Court of the two (2) participating firms: Thomas Consulting Services Tetra Tech Inc. Evaluator 1 89 93 Evaluator 2 90 93 Evaluator 3 90 98 Average Score 89.6 94.6 CC Rank B. Authority to commence negotiations for the purpose of finalizing service agreement with the No. 1 ranked firm of ________________________________ for the Debris Monitoring & Recovery Services. C. IT Department 1. 56984 Acceptance and approval of the Amendment to the End User License Agreement between Tyler Technologies, Inc. and Hidalgo County to add Schedule 1. D. Pct. 1 1. 56943 Pursuant to Hidalgo County's Exiting Elected Official Policy, requesting approval of the following Requisitions and PO Increases for HC Commissioner, Pct. #1: Requisition #s: 307885, 307934, and 307960 PO #s: 751772, and 751773 PO (Increases) #s: 744365, 746312, and 745876 E. Pct. 2 1. 56992 Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 1 with L&G Consulting Engineers, through Contract# C-16-218-05-25 to amend Exhibit B-1 to include the limits of the project and revise the limits of the project on Exhibit D-2 for the Pct 2 Rancho Blanco Road Extension Project. 2. 56692 Authority and Approval to enter into a Propane Supply Agreement & Equipment Lease with Amerigas Propane L.P. with no specified term limit in the amount of $1.00 over cost (based on current market index report as provided by the vendor) with agreement termination available by either party subject to providing a 60 day notice; Effective upon Agreement Execution. F. Pct. 4 1. 57026 Acceptance and approval of the final construction contract documents for Building Renovations at Hidalgo County Pct 4 "M" Road Building to Rigney Construction & Development, LLC, in the total amount of $132,000.00. 2. 56908 a. Acceptance and approval of a Professional Services Agreement # C-16-369-10-25 with South Texas Infrastructure Group, LLC for: "job specific" project: “Sunflower Road” -Precinct No. 4; b. Pursuant to Article 14, under agreement #C-16-369-10-25 with South Texas Infrastructure Group, LLC, requesting approval to engage services from Sub-Contractor (R.O.W. Surveying Services, LLC); c. Acceptance and approval of Work Authorization No. 1 (estimated cost of $ 36,607.07) South Texas Infrastructure Group, LLC for: "job specific" project: “Sunflower Road” -Precinct No. 4, in connection to agreement # C-16-048-02-03. G. District Courts 1. 56975 a. Requesting exemption from competitive procurement requirements under the Texas Local Government Code, Section 262.024(a)(7)(a) proprietary software in connection with On-line Research Services for Hidalgo County; b. Requesting approval of agreement if applicable for "On-line Research Services" with Lexis Nexis for the District Judges. H. Sheriff's Office 1. 56871 Acceptance of Final negotiated contract with Securus Technologies Inc. for Inmate Pay Telephone System & Services" for H.C. Sheriff's Office in connection with RFP: 2016-097-07-27.
Open Forum
26. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 57006 Pending/potential litigation - Contract #C-05-007-08-02; Juvenile Justice Center D. 56959 C-8615-14-A; Michael Calvillo & Rosa Rivera v. Hidalgo County, et al E. 56955 Claim of Brittany Hernandez 27. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295) 28. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 57007 Pending/potential litigation - Contract #C-05-007-08-02; Juvenile Justice Center D. 56960 C-8615-14-A; Michael Calvillo & Rosa Rivera v. Hidalgo County, et al E. 56956 Claim of Brittany Hernandez 29. Closed Session: Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed 30. Open Session: Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed 31. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations 6. 56981 Requesting approval to pay amount for taking of real property for Cause No. CCD-0349-D; Parcel 53, J-09 Project and approval of payment to (3) Special Commissioners. 7. 56985 Requesting approval to pay amount for taking of real property for Cause No. CCD-0335-D; Parcel 56, J-09 Project and approval of payment to (3) Special Commissioners. 8. 56986 Requesting approval to pay amount for taking of real property for Cause No. CCD-0344-D; Parcel 18, J-09 Project and approval of payment to (3) Special Commissioners. 9. 56988 Requesting approval of Supplemental Agreement No. 1 to Agreement No. HCDD1-16-008-02-12, Urban Infrastructure Group, Inc. to introduce sub consultant for Pct. 1 - Mile 13 1/2 and FM 1015 area Drainage Improvement Project. No amount associated with this Supplemental. 10. 56991 2013 Bonds Budget: 300 J09 Project - Pct.4 Approval to issue payment on the following item: Invoice No. PP14-17-2016 in the amount of $142,011.20 from Hidalgo County Precinct No. 4 for the reimbursement of labor, machine hours and fuel related to the construction of the J-09 project. Project Engineer: Tedsi Infrastructure Group 11. 56994 2013 Bonds Budget: 365 Rural Drainage Development Pct.1 Approval to issue payment for Payment Application No. 1 in the amount of $162,718.65 to Jimenez Engineering Solutions, LLC dba ICE pertaining to Construction Contract No. HCDD1-16-031A-08-09 Mile 6 West & Mile 14 North Area Drainage Improvements. Project Engineer: Noe Saldivar, P.E.-Hidalgo County Drainage District PO#630318 12. 56877 Requesting authority to advertise a request for proposals (RFP) for the following: A. Health Insurance Services (RFP# HCDD1-16-054-00-00) B. Workers Compensation Insurance Services (RFP# HCDD1-16-055-00-00) 13. 57027 Requesting approval of Interlocal Cooperation Agreement between Hidalgo County Drainage District No. 1 and The City of Alamo as it relates to Cesar Chavez Phase II Ditch. 14. 57021 Requesting approval and acceptance of Sub-award Hazard Mitigation Grant Program, DR-4223 from Texas Department of Public Safety and approval for District General Manager to sign. 15. 57024 Requesting approval of Work Authorization No. 3 from Halff Associates, Inc. in the amount of $69,540.00, for the excavation and disposal of additional lead impacted soil. Agreement: Preliminary Site Characterization Abandoned Rifle / Handgun Firing Range located at the Hidalgo County Drainage District No.1 Yard. 16. 56772 Authority to advertise and approval of plans and specifications developed by project engineer, Javier Hinojosa, P.E., for: Hidalgo County Drainage District No. 1 -"Mission Lateral Control Gate Structure Improvements" -RFB No. HCDD1-16-050-11-16, including the re-advertising of projects in the event no Bid responses are received and/or are rejected and project is still required. 17. 57010 A.) Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Surveying Services. B.) Presentation of scoring grid of three (3) sets of firms graded through the District's "Pool" of pre-qualified Professional Surveyors for the purpose of ranking by HCDD1 Board of Directors in connection with On-Call Professional Surveying Services required for Hidalgo County Drainage District Projects on an as needed basis. (SET 1) FIRM NAME: SCORE: RANK: Quintanilla, Headly & Associates, Inc 98 R. Gutierrez Engineering, Corp. 95 Dannenbaum Engineering Co. 97 (SET 2) FIRM NAME: SCORE: RANK: CDS Muery 98 Ambiotec Civil Engineering Group, Inc. 97 R.E. Garcia & Associates 96 (SET 3) FIRM NAME: SCORE: RANK: ROW Surveying Services, LLC 98 CVQ Land Surveyorsm, LLC 97 R.E. Garcia & Associates 96 C.) Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate Professional Surveying Services Agreements with each of the number one (1) ranked firms presented: (set 1) ________________________, (set 2)_________________________, and(set 3)__________________________ for the provisions of On-Call Professional Surveying Services for Hidalgo County Drainage District Projects (on as needed basis). 18. 57016 Requesting approval to purchase (1) Doosan DX490LC Excavator through the Districts membership with BuyBoard, Contract No. 424-13 in the amount of $402,346.27; includes warranty, attachments and delivery. 19. 57025 Requesting approval to enter into a three (3) year agreement with ezTask.com, Inc. through the Hidalgo County Drainage District No. 1 participation with The Interlocal Purchasing System (TIPS) Contract # 2092216 for WEB Hosting Services (subject to Legal review). 20. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 57030 Review of Attorney-Client Priviledged Investigative Analysis Report with respect to potential litigation - Integ Corporation 21. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 57031 Review of Attorney-Client Priviledged Investigative Analysis Report with respect to potential litigation - Integ Corporation 22. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 23. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 24. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 57037 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. Presentation of Fund Information Report 3. 2016 Intradepartmental transfers: A. 57019 2016 - Co. Wide Adm (1100) B. 57009 2016 - I. T. Department (1100) C. 56927 2016 - Purchasing (1100) D. 56935 2016 - Nuisance Abatement (1100) E. 56998 2016 - County Auditor's Office (1100) F. 56999 2016 - Emergency Management (1100) G. 56838 2016 - Pct 2 Parks (1100) H. 56938 2016 - Tax Office (1100) I. 56936 2016 - CW Mech Shop (1200) J. 56979 2016 - Pct3 Sanitation (1100) K. 56950 2016 - Pct 3 Rd. Maint. (1200) L. 56875 2016 - Pct. 4 Rd Maint (1200) M. 56925 2016 - Pct.4 (1200) N. 56873 2016 - County Clerk (1100) O. 56880 2016 - County Clerk (1238) P. 56914 2016 - Sheriff's Office (1100) Q. 56933 2016 - District Attorney's Office (1100) R. 56952 2016 - District Attorney (1223) S. 56872 2016 - Planning Dept. (1100) T. 56906 2016 - 449th District Court (1100) U. 56900 2016 - District Clerk (1100) V. 56918 2016 - Texas Cooperative Extension (1100) W. 56949 2016 - Treasurer's Office (1100) X. 56922 2016 - Public Affairs (1100) Y. 56870 2016 - J.P. 4 Pl. 1 (1100) Z. 56923 2016 - J.P. Pct. 4, Pl. 2 (1100) AA. 56962 2016 - Constable Pct.1 (1100) BB. 56879 2016 - Constable Pct 2 (1100) CC. 56899 2016 - Constable Pct. 4 (1100) DD. 56892 2016 - Constable Pct. 4 (1284) EE. 56964 2016 - Veterans Services (1100) FF. 56942 2016 - Adult Probation (1100) GG. 56969 2016 - Re-Entry Crt (1289) HH. 56967 2016 - Misd DWI Crt (1289) II. 56828 2016 - Human Resources (1100) JJ. 56859 2016 - Fire Marshal (1100) KK. 56861 2016 - Health & Human Services Dept. PHEP (1293) LL. 56930 2016 - Health & Human Services Dept. / TB Federal (1293) MM. 56858 2016 - Health & Human Services Dept. IMM (1293) NN. 56876 2016 - Health & Human Services Dept. H.D. Adm (1293) OO. 56868 2016 - Health & Human Services Dept. / T.B. Control (1293) PP. 56901 2016 - Health & Human Services Dept. H.D. Adm (1293) QQ. 57020 2016 - Health & Human Services Dept., Clinics (1100) 4. 2016 Interdepartmental transfers: A. 57017 County Treasurer (1100): Approval of interdepartmental transfer from Co Wide Adm - Contingency to Co Treasurer in the amount of $2,800.00 to fund the purchase of intercoms to be used in the counter windows. B. 57018 Pct.4 (1200): Approval of interdepartmental transfer from Pct.4 Rd Maint-Furn (program 007) to Equip Cntrld to Pct.4 Adm-General Supplies (program 005) in the amount of $300.00. C. 57015 Facilities Mgmt Co Wide (1100): Approval of interdepartmental transfer from Co Wide Adm - Contingency to Facilities Mgmt Co Wide in the amount of $3,813.00 for repairs to the Linn San Manuel Facility and installation of security glass and HID proximity card reader in the Nuisance Abatement Department. D. 56987 Pct 2 Administration (1200): Approval of 2016 interdepartmental transfer from Pct 2 Road Maintenance to Pct 2 Administration in the amount of $2,900.00 to fund operating expenditures. E. 56977 Pct. 1 (1350): Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2016 from program (214) to program (231) in the amount of $ 110,000. F. 56915 Sheriff's Office (1100): Approval of 2016 interdepartmental transfer from Sheriff to Jail in the amount of $87,000.00 to cover expenses remaining in 2016 for the Adult Detention Center. G. 56974 Pct. #1: Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2016 from program (221) to program (187) in the amount of $74,875.20. H. 56926 Pct 4 (1100): Requesting approval of interdepartmental transfer from Pct.4 (various programs) to various Pct. 4 programs in the total amount of $9,475.86 to fund multiple project expenditures. I. 56911 Pct. 4 Sunflower Rd (107-M17) (1200): Approval of interdepartmental transfer from Pct. 4 Rd Maint to Pct. 4 Sunflower Rd (107-M17) in the amount of $36,607.07. J. 56968 Pct.4 (1200): Approval of interdepartmental transfer from Hoehn Subd Sewer Project (program 159) to Hoehn Rd. Drainage Project (program 188). In the amount of $92,948.12. 5. Planning Department: A. 56939 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Monthly Fee Reports: A. 56854 District Clerk Fee report for the month of September 2016 $448,118.23 7. Membership Dues: A. 56937 Pct. 4 (1200): Requesting approval to pay membership dues for International Right of Way Association in the amount of $225.00 (Req. #307665) for Jose Alejandro Ochoa, with authority for County Treasurer to issue check after review, audit and processing procedures are competed by County Auditor. B. 56855 County Auditor: Requesting approval to pay the 2016-2017 AICPA membership dues in the amount of $285.00 (Req. 307788) for Raymundo Eufracio, CPA, Hidalgo County Auditor, with authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor. C. 56903 County Auditor (1100): Requesting approval to pay 2016-2017 membership dues to The Institute of Internal Auditors for County Auditor Raymundo Eufracio, CPA, in the amount of $140.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. D. 56862 District Attorney (1100): Requesting approval to pay 2016 membership dues for the Texas District & County Attorneys Association (TDCAA) in the total amount of $3,195.00 (Requisition #307624), with authority for County Treasurer to issue check after review, audit and procedures are completed by County Auditor for District Attorney’s Office employees 8. Budget & Management: A. 56853 Self-Insured (2202) Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of October 1-15, 2016 in the amount of $50,180.71 and requesting approval of wire transfer. B. 56852 1. Approval of reimbursement in the amount of $959,321.89 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 09/24/16 to 10/07/16. 09/24-30/16 $370,976.15 10/01-07/16 $588,345.74 TOTAL $959,321.89 2. Approval of wire transfer to cover claims paid. C. Interfund transfers: 1. 56966 Pct. 1 Border (1347 & 1350): Approval of 2016 Interfund Transfer from TXDOT - Pct 1 Mile 6W (US83-SH107) to Pct 1-Border (M5N-M6N) under CO2015A (1347) and CO2016 (1350) in the amounts of $32,546.38 and $176,000.00, respectively. 2. 56924 Pct. 4 (1100): Approval of 2016 interfund transfer from Pct 4 Rd Maintenance, program 007, (1200) to Pct 4 Sanitation, program 001, (1100) in the amount of $7,073.63. 9. Purchasing Dept: Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 57013 Approval for Sheriff's Dept. to enter into an annual monitoring service agreement with Superior Alarm. B. 57011 Pct. #4: Approval of payment for invoice number T833981 as submitted by Terracon Consultants, Inc. in the amount of $4,085.75, for the provision of professional services through 10/21/2016 in connection to contract C-16-248-07-06 P.O. 747072 for Mile 17 1/2 (Paving & Drainage Improvements) project. C. 56970 Approval of payment of Invoice# 20162870 in the amount of $185,281.50 as submitted by TEDSI Infrastructure Group for the provision of professional engineering services from August 1 through September 30, 2016 in connection to Contract# C-08-227-02-09 PO# 741616 amid Work Authorization No. 3. D. 56976 BCAP/ Pct. 3 1. Requesting acceptance and approval of Certificate of Construction Completion for Havana Lomas No. 4 as submitted by M.J.A. Construction LLC. 2. Acceptance and approval of Payment for Application No. 2 Retainage Release in the amount of $17,680.10 as submitted by M.J.A. Construction LLC. contractor vendor for Havana Lomas No. 4 (Pct. 3) as submitted by Javier Hinojosa Engineering project engineer (C-CAP-15-359-01-05). E. 56973 Approval of payment of Invoice# 20162871 in the amount of $15,200.37 as submitted by TEDSI Infrastructure Group for the provision of professional engineering services from Notice to Proceed (June 30) through September 30, 2016 in connection to Contract # C-08-227-02-09 PO# 745952 amid Work Authorization No. 4. F. 56978 BCAP / Pct. 3 Acceptance and approval of payment for Invoice No. 16096 in the amount of $31,940.73 as submitted by Javier Hinojosa Engineering to provide plans, specifications and estimate (PS&E) and construction inspection for Round III Border Colonia Access Program Projects for Precinct #3 (El Paraiso Subdivision and Palm Subdivision) C-CAP-12-128-05-22. G. 56851 New Courthouse Project: Acceptance and approval of the following invoice in connection with drainage improvements @ SH107 & Bus 281(PO#750481): Vendor Invoice Date Invoice# Amount L&G Engineering, Inc. 9/30/16 11325935 $153,919.28 H. 56965 Pct. 1: Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor: 1. Invoice Number - 97679484, Purchase Order #736633, Amount - $170.82 2. Invoice Number - 97679479, Purchase Order #736524, Amount - $364.79 I. 57001 Approval of 60-day extension for Psychological Evaluation Services for Detention, Patrol, and Communication Officers at Sheriff's Office - C-15-346-11-02 K. 56869 Approval to enter into a 48 month capital lease with Dahill a Choice Partners contract for (3) copiers located a Sheriff's Offices L. 56898 Budget & Management: Approval of the first (1st) one (1) year extension for the provision of “Consulting Services for Self-Funded Insured Group Health for Hidalgo County Employees” with Brown & Brown Lone Star Insurance Services, Inc. dba Alamo Insurance Group M. 56867 Pct. 2 Rd Maint: Requesting approval of payment of Invoice #11325939 in the amount of $1,200.00 submitted by project engineer, L&G Consulting Engineers Inc., for Abestos Testing Sevice under Contract C-16-171-04-12(WA#2), for Pct 2 Mechanic Shop demolition. N. 56951 Requesting approval of payment of Invoice #11325931 in the amount of $43,032.46 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-046-03-03 [WA#6], for Pct 2 Regional Linear Park Project. O. 56961 Sheriff's Office: 1. Approval of Certificate of Substantial Completion for Fence/Canopy/Lights Project and for Payment Application #2 in the amount of $76,073.84 as submitted by Herrcon; Effective upon approval and execution of Certificate. 2. Approval of Certificate of Completion for Fence/Canopy/Lights Project and for Payment Application #3 in the amount of $4,821.65 as submitted by Herrcon; Effective upon approval and execution of Certificate. P. 56878 WIC Program: Approval to exercise the County's option to extend for the final one (1) year term under contract #C-11-148-10-04 with BIC Development Corporation for Lease Office Space for WIC Program, under the same rates, terms & conditions subject to compliance with HB1295 & HB23 if and when applicable. Q. 56776 Juvenile Probation: 1. Mr. Eduardo Martinez, Facility Administrator at the Juvenile Justice Center is requesting to remove the following two county asset from their current inventory list, due to items either lost/stolen: A) Asset Tag #1 59960 MAEV Portable Radio P7350 Serial # A401210055B0 B) Asset Tag #2 60977 Portable XG-75,7000/800 MHZ Scan Radio Serial # A4020400393F. Supporting documentation is attached. 2. Mr. Richard Garza, Facility Administrator, Mario E. Ramirez Jr. Juvenile Boot Camp Facility is requesting the removal of assets listed in exhibit A. The items cannot physically be removed due to serious safety and health hazards with the building. The Safety Department has directed all personnel to stay clear of the building and have recommended demolition with the items inside. Supporting documentation is attached. 3. Pursuant to Texas Local Government Code,263.151 (1) approval to declare as "Salvage Property" A. Definition of "Salvage Property"-personal property, other than items routinely discarded as waste, that because of use, time, accident or any other cause is so worn, damaged or obsolete that it has no value for the purpose for which it was originally intended. B. Removing said assets is vital in the interest of Health and Safety to the building being condemned by Hidalgo County Safety Division. R. 56800 Requesting approval of payment of Invoice #11325923 in the amount $12,806.04 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-218-05-25(WA#1), for Pct 2 Rancho Blanco Road Extension project. S. 56753 Requesting authority to advertise and approval of procurement packet for Hidalgo County-"Tire Disposal Services"-RFB No.:2016-287-SMA, including the re-advertising of project in the event No Bids received and/or are rejected and project is still required. T. 56730 Approval to exercise the County's option to extend for the final one (1) year term under contract #E-15-304-08-18 with Center for Disease Detection for Laboratory Services-Hidalgo County, under the same rates, terms & conditions subject to compliance with HB1295 & HB23 if and when applicable
56928 Approval to purchase 8 surveillance cameras, 8 security enclosures and accessories from Reconyx, Inc. and B&H Photo Video in the total amount of $9,363.04 utilizing grant funds awarded by the LRGVDC. Subject to receipt of Form 1295.
County Judge's Office: 56990 Resolution in Support of the Rio Grande Valley Walk to Defeat ALS, also known as Lou Gehrig's disease, which will be held on Saturday, Nov. 12, 2016 at Bannworth Park in Mission.
Precinct #2 - Comm. Cantu: 56907 Proclamation declaring October as National Down Syndrome Month and encouraging residents to participate in the 4th Annual Step Up for Down Syndrome Awareness Walk to be held Saturday, Oct. 29 from 9 a.m. to 1 p.m. at Edinburg Municipal Park.
Adult Probation: A. 56940 DWI Court Grant (1289) / District Attorney (1100): 1. Approval to accept the DWI Court grant from the Office of Governor(Criminal Justice Division) in the amount of $166,527.00 for the grant period of 9/1/16 thru 8/31/17. 2. Approval of certification of revenues as approved by the County Auditor's Office for the DWI Court Grant. 3. Approval of appropriation of funds in the amount of $166,527.00. 4. Approval to authorize the decrease of supplemental pay allowance for the following employee: Employee# Dept/ Program Slot# Position Title Current Allowance Amount Proposed Allowance Amount 127531 Criminal DA (080-002) 0026 Assistant District Attorney IV $9,730.00 $9,690.00 5. Approval to revise the salary schedule in accordance with Commissioners' Court action. Veterans Court Grant (1289): 1. Approval to accept the Veterans Court grant from the Office of Governor(Criminal Justice Division) in the amount of $95,627.00 for the grant period of 9/1/16 thru 8/31/17. 2. Approval of certification of revenues as approved by the County Auditor's Office for the Veterans Court Grant. 3. Approval of appropriation of funds in the amount of $95,627.00. Residential Substance Abuse Treatment - (RSAT) (1289): 1. Approval to accept the RSAT grant from the Office of Governor(Criminal Justice Division) in the amout of $201,230.18 for the grant period of 10/1/16 thru 6/30/17. 2. Approval of certification of revenues as approved by the County Auditor's Office for the RSAT Grant. 3. Approval of appropriation of funds in the amount of $150,922.64 and the cash match of $50,307.54 for a total of $201,230.18. Re-Entry Court Grant (1289) / Public Defender / DA's (1100): 1. Approval to accept the Reentry Court grant from the Office of Governor(Criminal Justice Division) in the amount of $150,000.00 for the grant period of 9/1/16 thru 8/31/17. 2. Approval of certification of revenues as approved by the County Auditor's Office for the Reentry Court Grant. 3. Approval of appropriation of funds in the amount of $150,000.00. 4. Approval to authorize the decrease of supplemental pay for the following employees: Employee# Dept/ Program Slot# Position Title Current Allowance Amount Proposed Allowance Amount 120227 Public Defender (085-003) 0003 Chief Public Defender $9,820.00 $9,770.00 077917 Criminal DA (080-002) 0013 Assistant District Attorney IV $9,800.00 $9,750.00 5. Approval to revise the salary schedules in accordance with Commissioners' Court action. Misd DWI Court Program Grant (1289) / Public Defender / DA's (1100): 1. Approval to accept the Misd DWI Court grant from the Office of Governor(Criminal Justice Division) in the amount of $224,302.05 for the grant period of 9/1/16 thru 8/31/17. 2. Approval of certification of revenues as approved by the County Auditor's Office for the Misd DWI Court Grant. 3. Approval of appropriation of funds in the amount of $224,302.05. 4. Approval to authorize the decrease of supplemental pay for the following employees: Employee# Dept/ Program Slot# Position Title Current Allowance Amount Proposed Allowance Amount 155179 Public Defender (085-003) 0004 First Assistant Public Defender $9,850.00 $9,820.00 207446 Criminal DA (080-002) 0009 Assistant District Attorney III $9,750.00 $9,700.00 5. Approval to revise the salary schedules in accordance with Commissioners' Court action. Mental Health Court Grant (1289) / Public Defender (1100): 1. Approval to accept the Mental Health Court grant from the Office of Governor(Criminal Justice Division) in the amount of $363,600.00 for the grant period of 9/1/16 thru 8/31/17. 2. Approval of certification of revenues as approved by the County Auditor's Office for the Mental Health Court Grant. 3. Approval of appropriation of funds in the amount of $363,600.00. 4. Approval to authorize supplemental pay allowance to the following employee: Employee# Dept/ Program Slot# Position Title Proposed Allowance Amount 160954 Public Defender (085-003) 0019 Public Defender III $9,740.00 5. Approval to revise the salary schedule in accordance with Commissioners' Court action. B. 56995 Domestic Violence Court Grant (1289) / Public Defender (1100): 1. Approval to accept the Domestic Violence Court Grant from the Office of Governor (Criminal Justice Division) in the amount of $183,206.00 for the grant period 9/1/16 thru 8/31/17 2. Approval of certification of revenues as approved by the County Auditor’s Office for the Domestic Violence Court Grant 3. Approval of appropriation of funds in the amount of $183,206.00. 4. Approval to authorize supplemental pay allowance to the following employees: Employee# Dept/ Program Slot# Position Title Proposed Allowance Amount 196673 085-003 (Public Defender) 0001 Public Defender IV $11,750.00 5. Approval to revise the salary schedules in accordance with Commissioners' Court Action.
District Attorney's Office: A. 56769 DA-Victim Coordinator and Liaison Grant (VCLG) (1281) / Criminal DA (1100): 1. Approval to accept the Victim Coordinator and Liaison Grant (VCLG) in the amount of $42,000.00 effective 09/01/2016 thru 08/31/2017. 2. Approval of certification of revenues as certified by the County Auditor for the FY 2017 VCLG. 3. Approval to appropriate the FY 2017 VCLG funds. 4. Approval of the following personnel actions: Action Dept/ Program Slot# Position Title Current Budgeted Salary Proposed Budgeted Salary Adjustment Change in Funding Source 080-011 G001 Victim Assistance Coordinator $43,260.00 $42,000.00 ($1,260.00) 080-002 0126 $0.00 $1,260.00 $1,260.00 5. Approval to revise the salary schedule in accordance with Commissioners Court approval. 6. Approval to reclassify fringe benefits expenditures to the Criminal DA - General Fund account. 7. Approval of interdepartmental transfer. B. 56909 DA-Domestic Violence Specialty Grant / DA Investigation HB65 (1223): 1. Approval to accept the Hidalgo County Domestic Violence Specialty/Violence Against Women Formula Grant, from the Office of the Governor's, in the amount of $114,736.86, effective 09/01/2016 thru 08/31/2017. 2. Approval of certification of revenues as certified by the County Auditor for FY2016 Hidalgo County Domestic Violence Specialty Prosecutor Grant. 3. Approval to appropriate the FY2016 Hidalgo County Domestic Violence Specialty Prosecutor Grant funds. 4. Approval of the following personnel actions: Action Slot# Dept/ Program Position Title Current Budgeted Salary/Allowance Proposed Budgeted Salary/Allowance Create G003 080-018 Administrative Assistant I $0.00 $30,560.00 Salary Adjustment (Increase) G002 080-018 Assistant District Attorney III (Auto Allowance) $65,405.00 $66,626.00 A142 080-007 $900.00 $900.00 5. Approval to the revise salary schedule in accordance with Commissioners' court approval.
District Clerk - Laura Hinojosa: 56932 Discussion, consideration and approval of the AG State Case Registry & Local Customer Service Contract, FY 16/18
Constables: A. 56865 Constable Pct.3 US Treasury (1257) Approval to appropriate 2016 Federal Sharing - US Treasury Fund Balance in the amount of $12,469.86. B. 56864 Constable Pct. 3 (1230): Approval of 2016 appropriation of funds for Constable Pct. 3 Chapter 59 (program 010) from the Constable Pct 3 CCP59 fund balance in the amount of $84,131.10. C. 56866 Constable Pct. 3 (1261) Approval to appropriate 2016 Federal Sharing - D.O.J. Fund Balance in the amount of $11,698.08. D. 56980 Constable Precinct 4: Discussion, consideration, and approval to appoint Edward Sanchez as Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.011.
Sheriff's Office: 56996 Approval of memorandum of understanding between Hidalgo County Sheriff's Office, Texas Department of Public Safety and McAllen Police Department for the establishment and operation of the Texas Transnational Intelligence Center (TTIC).
Executive Office: A. Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 57003 Request from St. Joseph Catholic School for the use of the county parking lot on Stubbs and 12th St. (Shady Lawn) on Saturday Nov. 12, 2016 for Annual Turkeyfest Festival from 11:00 a.m. to 7:00 p.m. (to be used for parking only) C. 56929 Approval to accept a settlement check from AXIS Surplus Insurance Company in the amount of $25,528.46 and a settlement check from Cramer Johnson Wiggins & Associates in the amount of $25,528.46 to settle storm damages to County property during the Weather Event of May 31, 2016.
Juvenile Probation: 56904 Approval of Interlocal Agreement between McAllen ISD and Hidalgo County acting by and through its Juvenile Probation Department (for meal prep services for students of JJAEP)
Fire Marshal's Office: 56860 Fire Marshal: Acceptance and approval to reimburse Elizabeth Castro in the amount of $101.75 for notary stamp renewal (requisition 00307729) with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
Human Resources: A. 56893 Approval to waive the year 2017 contribution/donation of sick leave hours to the Sick Leave Pool for currently enrolled participants due to current balance. Employees not currently enrolled and who wish to enroll must contribute sick leave hours as per the Sick Leave Policy. B. 57000 Jail Commissary (2102): 1. Discussion, consideration, and approval of the following personnel actions effective next full pay period, 10/31/2016: Action Department Slot# Position Title Current Budgeted Salary Proposed Budgeted Salary Create 280-015 0017 Detention Officer Step I $0.00 $32,305.00 Delete 280-015 0008 Clerk III $26,958.00 $0.00 2. Approval to revise the salary schedule in accordance with Commissioners' Court action.
Health & Human Services Department: A. 56857 Requesting approval to increase change fund for Health & Human Services Department Clinics in accordance with Texas Local Government Code 130.902: Clinic Location Current Change Fund Increase Total Change Fund Edinburg 3105 E. Richardson $25.00 $25.00 $50.00 Elsa 708 Edinburg St $25.00 $25.00 $50.00 Hidalgo 702 E. Texano Dr. $25.00 $25.00 $50.00 McAllen 300 E. Hackberry $25.00 $25.00 $50.00 Mission 211 N. Schuerback $25.00 $25.00 $50.00 Pharr 300 W. Hall Acres $25.00 $25.00 $50.00 Weslaco 1901 N. Bridge $25.00 $25.00 $50.00 Totals $175.00 $175.00 $350.00 B. 56786 1. Requesting approval to accept the Homeland Security Grant Program - Regionally Ready and Responsive Award No. 3114901 from the Office of the Governor for the period of 09/01/2016 through 03/31/2017. 2. Requesting approval of the Certification of Revenue in the amount of $21,300.00. 3. Requesting approval of the budget appropriation in the amount of $21,300.00. C. 56856 Requesting approval to submit a contract amendment request to the Department of State Health Services to amend contract #2016-001417-01 TB/PC State for the purpose of reallocating available funds. D. 56874 Requesting approval to submit a contract amendment request to the Department of State Health Services to amend contract #2016-001052-00 RLSS/LPHS for the purpose of reallocating available funds. E. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures F. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
16. Urban County: A. 57029 1. Requesting approval of an Interlocal Agreement between Hidalgo County and (18) program participants within Hidalgo County including cities and public housing authorities, for the development of the Affirmatively Furthering Fair Housing Plan. 2. Requesting authorization for County Judge to sign any and all required documents. B. 56891 Requesting authority to purchase fire station equipment through the County's Membership/Participation with BuyBoard's awarded vendor, Casco Industries, Inc. (contract # 432-13), in the amount of $27,909.00 for the La Villa Fire Dept. (FY 2016). (Subject to HB1295 Compliance.
Elections Administration: 56884 1. Discussion and/or action, including but not limited to Election updates 2. Appointment of the Central Counting Station for the November 8, 2016 General Election. 3. Approval of 2016 General Election Service Contract between the Hidalgo County Elections Department and the Edinburg Consolidated Independent School District to be held on November 8, 2016. 4. Approval of 2016 General Election Service Contract between the Hidalgo County Elections Department and the City of Palmview to be held on November 8, 2016. 5. Approval of 2016 General Election Service Contract between the Hidalgo County Elections Department and the La Villa Independent School District to be held on November 8, 2016. 6. Approval of 2016 General Election Service Contract between the Hidalgo County Elections Department and Hidalgo County Emergency Service District No. 3 for their special Tax Ratification Election to be held on November 8, 2016. 7. Approval of 2016 General Election Service Contract between the Hidalgo County Elections Department and the City of Weslaco to be held on November 8, 2016. 8. Recognition of Hidalgo County Election Department's website by League of Women Voters of Texas Education Fund.
Head Start Program: A. 56895 Rescind action taken by Commissioners Court on Tuesday, October 4, 2016-Nomination by Commissioner A.C. Cuellar, Jr., Precinct 1, of Arturo Castillo to the Hidalgo County Head Start Program Policy Council B. 56896 Appointment of One (1) Community Representative to the Hidalgo County Head Start Program Policy Council, for a One (1) Year Term According to 45 CFR Chapter XIII, 1304.50(b)(1)-(b)(7) Beginning in October (Pending appts.: Commissioner A.C. Cuellar, Jr., Precinct 1 and Commissioner Joseph Palacios, Precinct 4)
Planning Department: A. 56946 1.Preliminary Approval a.Alejandro Marroquin Subdivision- Pct. 4 (Alejandro Marroquin) (U.S. HWY 281 & FM 490) No. of Lots: 1 Commercial Flood Zone: C Drainage: Yes, will be provided by onsite drainage detention. ETJ: Yes, approved by City of Edinburg Water: Yes, provided by City of Edinburg Sewer: Yes, OSSF Paved: Yes, U.S. Hwy 281 (No internal streets) b.Huisache Acres No. 14 Subdivision- Pct.14 (Rick Harbison, President) (Whalen Road & Ridge Road) No. of Lots: 68 Single Family Flood Zone: B Drainage: Yes, Storm Drainage Pipe System & Drainage Ditch widening. ETJ: Yes, approved by City of Donna Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Ridge Road. Whalen Road and 3 internal streets to be paved. 2.Final Approval a.RSBR DG (FM 88) Subdivision- Pct. 1 (Manuel Ramiro Saldivar, Jr., Director) (FM 88 & Mile 14 ½ North No. of Lots: 1 Commercial Flood Zone: X Drainage: Yes, will be provided by onsite drainage detention with an overflow structure onto Mile 14 ½ North Road. ETJ: No, Rural Area Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, FM 88 and Mile 14 ½ North Road (No internal streets) b.Rancho Sarita Subdivision- Pct. 3 (Cesar Flores) (Moorefield Road & Mile 5 North Road) No. of Lots: 2 Single Family Flood Zone: X Drainage: Yes, reconstruction of Moorefield road side ditch. ETJ: Yes, approved by City of Mission Water: Yes, provided by Sharyland Water Supply Corporation Sewer: Yes, OSSF Paved: Yes, Moorefield Road (No internal streets) c.J.O.A. Subdivision- Pct. 2 (Oriel Alvarez) (El Gato Road & Border Road) No. of Lots: 2 Single Family Flood Zone: B Drainage: Yes, reconstruction of El Gato road side ditch. ETJ: Yes, approved by City of Alamo Water: Yes, provided by Military High Water Supply Sewer: Yes, OSSF Paved: Yes, El Gato Road (No internal streets) d.J & M No. 2 Subdivision- Pct. 4 (Sylvia E. Salazar) (Raul Longoria Road & Alberta Road) No. of Lots: 3 Single Family Flood Zone: B Drainage: Yes, reconstruction of Alberta road side ditch. ETJ: Yes, approved by City of Edinburg Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Raul Longoria and Alberta Road (No internal streets) e.Los Tres Encinos Subdivision- Pct. 3 (Rogelio Guerrero) (FM 676 & Schuerbach Road) No. of Lots: 4 Single Family Flood Zone: X Drainage: Yes, reconstruction of Schuerbach road side ditch. ETJ: Yes, approved by City of Mission Water: Yes, provided by Sharyland Water Supply Corporation Sewer: Yes, Sanitary Sewer provided by City of Alton Paved: Yes, Schuerbach Road and FM 676 (No internal streets) f.Vaquero Estates Ph. IV Subdivision- Pct.1 (Beto Salinas Flores Group, LLC) (FM 1015 & Mile 11 North No. of Lots: 61 Single Family Flood Zone: X and X Shaded Drainage: Yes, Storm Drainage Pipe System & Drainage Ditch widening. ETJ: Yes, approved by City of Weslaco Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, FM 1015 and 4 internal streets. g.Hacienda San Roman Ph. 1 Subdivision- Pct.4 (Jack McClelland) (Alamo Road & Mile 17 North Road) No. of Lots: 75 Single Family Flood Zone: X Shaded Drainage: Yes, Storm Drainage Pipe System & Drainage Ditch widening. ETJ: Yes, approved by Edinburg Water: Yes, provided by North Alamo Water Supply Sewer: Yes, Sanitary Sewer provided by North Alamo Water Supply Paved: Yes, Alamo Road and 4 internal streets.
Precinct #3 - Comm. Flores: 56971 Consideration and approval of Correction Highway Right of Way Easement to Hidalgo County. (6 1/4 North Glasscock Rd.)
Precinct #4 - Comm. Palacios: 57012 Requesting approval of payment of claim submitted by Terracon Consultants, Inc. in the amount of $3,583.00. Project: Mile 17 1/2 (Paving & Drainage Improvements).
Budget & Management: A. 56919 Approval of the 2017 medical benefits plans (Basic & Buy-Up) B. 57004 Discussion, consideration, and approval to set the indirect cost allocation rate at 7.36% for the grant fiscal year 2017, effective 10/01/16 through 9/30/17 for the FY 17 WIC Program. C. 56948 Co. Comm. (1200) Approval of 2016 interfund transfer from Co Wide Adm-Contingency (1100) to Co. Comm. (1200) in the amount of $128,449.23. D. 57008 Transfers In-General Fund (1281) Approval of 2016 interfund transfer from Co Wide Adm-Contingency (1100) to Transfers In-General Fund (1281) in the amount of $61,781.38 to fund the total local match required to appropriate funds for the Domestic Violence Specialty Prosecutor Grant, CC 10/25/16 (AI-56909). E. Budget Appropriations: 1. 57005 Co Wide Adm (1100): Approval to deobligate cash match funds from the Stop Truancy Grant (Fund 1285) for FY 16 and appropriate into Co Wide Adm-Contingency (Fund 1100) in the amount of $18,298.43. 2. 56983 Pct 3 - ILA Palmhurst-7 Road Project (1200): a. Approval of certification of revenues as certified by the County Auditor for revenues received from the City of Palmhurst for the road improvement project to overlay portions of roads within the City's municipal limits. b. Approval of 2016 appropriation of funds into Pct 3-ILA Palmhurst 7 Road Project in the amount of $377,141.50. 3. 56934 Co Comm. (1200): Approval of 2016 appropriation of funds into Co. Commissioners (125-004) in the amount of $1,311,550.77. 4. 56947 Co. Wide Administration (1100): Approval of 2016 appropriation of new source General Fund revenues into the Co. Wide Adm.-Contingency in the amount of $231,273.00, as previously certified by the County Auditor on September 6, 2016. 5. 56889 Bail Bond Board (1100): Approval of 2016 appropriation of funds for the Bail Bond Board in the amount of $1,500.00 to fund various operating expenditures.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 56953 Approval to appoint Evaluation Committee (as recommended on exhibit A) for Psychological Evaluation Services for all Hidalgo County Law Enforcement Agencies 2. 56812 Acceptance & approval of Bid received meeting all Specifications/Requirements for a one time expenditure through a Purchase Order for equipment for Hidalgo County through RFB No.: 2016-217-09-04-SGS - "Purchase of (12) Used 2012 or 2013 International and/or Kenworth Tractor Trucks and (12) Used 2012 Tytal and/or Global Vacuum Trucks" 3. 56989 New Courthouse Project: Pursuant to current contract with L&G Engineering (Article 14), a request for approval by engineer to permit the subcontracting of the following in connection with the BUS281/SH107 Roadway and Drainage Improvements Project: 1. AmaTerra Environmental Inc. 2. ROWSS, Inc. 3. ETSI B. County Judge's Office 1. 56881 A. Approval of the evaluation/scoring grid for the purposes of ranking by Commissioners’ Court of the two (2) participating firms: Thomas Consulting Services Tetra Tech Inc. Evaluator 1 89 93 Evaluator 2 90 93 Evaluator 3 90 98 Average Score 89.6 94.6 CC Rank B. Authority to commence negotiations for the purpose of finalizing service agreement with the No. 1 ranked firm of ________________________________ for the Debris Monitoring & Recovery Services. C. IT Department 1. 56984 Acceptance and approval of the Amendment to the End User License Agreement between Tyler Technologies, Inc. and Hidalgo County to add Schedule 1. D. Pct. 1 1. 56943 Pursuant to Hidalgo County's Exiting Elected Official Policy, requesting approval of the following Requisitions and PO Increases for HC Commissioner, Pct. #1: Requisition #s: 307885, 307934, and 307960 PO #s: 751772, and 751773 PO (Increases) #s: 744365, 746312, and 745876 E. Pct. 2 1. 56992 Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 1 with L&G Consulting Engineers, through Contract# C-16-218-05-25 to amend Exhibit B-1 to include the limits of the project and revise the limits of the project on Exhibit D-2 for the Pct 2 Rancho Blanco Road Extension Project. 2. 56692 Authority and Approval to enter into a Propane Supply Agreement & Equipment Lease with Amerigas Propane L.P. with no specified term limit in the amount of $1.00 over cost (based on current market index report as provided by the vendor) with agreement termination available by either party subject to providing a 60 day notice; Effective upon Agreement Execution. F. Pct. 4 1. 57026 Acceptance and approval of the final construction contract documents for Building Renovations at Hidalgo County Pct 4 "M" Road Building to Rigney Construction & Development, LLC, in the total amount of $132,000.00. 2. 56908 a. Acceptance and approval of a Professional Services Agreement # C-16-369-10-25 with South Texas Infrastructure Group, LLC for: "job specific" project: “Sunflower Road” -Precinct No. 4; b. Pursuant to Article 14, under agreement #C-16-369-10-25 with South Texas Infrastructure Group, LLC, requesting approval to engage services from Sub-Contractor (R.O.W. Surveying Services, LLC); c. Acceptance and approval of Work Authorization No. 1 (estimated cost of $ 36,607.07) South Texas Infrastructure Group, LLC for: "job specific" project: “Sunflower Road” -Precinct No. 4, in connection to agreement # C-16-048-02-03. G. District Courts 1. 56975 a. Requesting exemption from competitive procurement requirements under the Texas Local Government Code, Section 262.024(a)(7)(a) proprietary software in connection with On-line Research Services for Hidalgo County; b. Requesting approval of agreement if applicable for "On-line Research Services" with Lexis Nexis for the District Judges. H. Sheriff's Office 1. 56871 Acceptance of Final negotiated contract with Securus Technologies Inc. for Inmate Pay Telephone System & Services" for H.C. Sheriff's Office in connection with RFP: 2016-097-07-27.
Open Forum
26. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 57006 Pending/potential litigation - Contract #C-05-007-08-02; Juvenile Justice Center D. 56959 C-8615-14-A; Michael Calvillo & Rosa Rivera v. Hidalgo County, et al E. 56955 Claim of Brittany Hernandez 27. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295) 28. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 57007 Pending/potential litigation - Contract #C-05-007-08-02; Juvenile Justice Center D. 56960 C-8615-14-A; Michael Calvillo & Rosa Rivera v. Hidalgo County, et al E. 56956 Claim of Brittany Hernandez 29. Closed Session: Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed 30. Open Session: Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed 31. Adjourn