1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations 6. 56798 Requesting authority to advertise and approval of procurement packet (i.e., legal notice, specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 - "Auctioneer & Storage Services"- RFB No.HCDD1-16-052-11-02, including the re-advertisement of project in the event no bids are received & project is still required. 7. 56816 Requesting approval to enter into a 36 month Hardware and Service Order for GPS/Fleet Telematics Solution with Verizon Networkfleet, through the District's membership with the National Joint Powers Alliance (NJPA) Contract No. 051613-NWF. 8. 56835 A.) Request approval to create one (1) Administrative Assistant III position from the Maintenance & Operations Budget and set salary at $37,677.00. B.)Approval of Revised Salary Schedule and Budget Amendment to fund new position as noted in Item A in the amount of $13,528.00 to fund through the remainder of 2016. 9. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 10. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 11. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 12. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 13. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
County Judge's Office: A. 56839 Discussion and action on Memorandum of Understanding between County of Hidalgo, City of Edinburg and Edinburg EDC regarding the development of and funding for a New Hidalgo County Courthouse.
1. 56882 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 56885 Presentation of Fund Information Report B. 56796 Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports. 3. 2016 Intradepartmental transfers: A. 56825 2016 - Sheriff Dept. Federal Sharing (1228) B. 56842 2016 - Constable Pct.1 (1100) C. 56844 2016 - Human Services (1100) D. 56781 2016 - Elections (1100) E. 56833 2016 - Pct. 2 Alamo CRC (1100) F. 56831 2016 - Pct. 2 San Juan CRC (1100) G. 56784 2016 - Pct. 2 Parks (1100) H. 56768 2016 - PCT 4 (1100) I. 56802 2016 - Pct. 4 Rd. Maint. (1200) J. 56783 2016 - Tax Office Scofflaw (1100) K. 56770 2016 - District Attorney (1100) L. 56766 2016 - Sheriff Dept. (1100) M. 56763 2016 - Sheriff Dept. Jail (1100) N. 56799 2016 I.T. Dept. (1100) O. 56801 2016 - Purchasing (1100) P. 56741 2016 - Public Defender (1100) Q. 56754 2016 - JP Pct. 1 PL 1 (1100) R. 56749 2016 - JP Pct. 3 PL 2 (1100) S. 56733 2016 - JP 1 Pl 2 (1100) 4. 2016 Interdepartmental transfers: B. 56848 Pct.4 (1200) Requesting approval of 2016 Interdepartmental Transfer from Pct.4 Rd Maint-Other to Pct.4 Hoehn Drain Prj-Aid to Gov. in the amount of $6,000.00. C. 56752 Pct.4 (1100): Approval of 2016 interdepartmental transfer from Pct.4 Doolittle Recovery Prj to Pct.4 Emergency Srv Linn-SM & Pct.4 CRC Sunflower in the total amount of $3,387.50. D. 56736 Pct.4 (1200) Approval of 2016 interdepartmental transfer from PCT4 RD MAINT-OTHER to PCT4 HOEHN DRAIN PRJ-WATER/SEWERAGE in the amount of $39,486.58. 5. Planning Department: A. 56759 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Monthly Fee Reports: A. 56758 District Attorney's Office Check Fraud Fees Monthly Report - September 2016 7. Executive Office: A. 56667 Approval of Right of Way Permits: 1). North Alamo Water Supply Corporation: Light of The Valley Church: Proposing a 12 inch bore casing for a 6 inch waterline along Earling Road, from the centerline of Cesar Chavez Road go west approximately 1,000 feet. Will bore Earling Road from North to South. 2). Sharyland Water Supply Corp.: Road Crossing (Bore): A 12" PVC waterline to be encased within a 20" steel casing to be located approximately 65 ft. West of the intersection of Shary Rd. and 4 Mile Line. 3). Luis Garcia (Owner/Manager) on behalf of Fenech Sole, LLC: Approx. 36.00 linear feet of open-cut, patch and repair for the installation of 60.00 linear feet of 18" class III reinforced concrete pipe culvert across Mile 2 E. with concrete safety-end-treatments at each end. The crossing will be located on the south side of the intersection of Mile 4N. and Mile 2E, southeast of the City of Mercedes, TX. 8. Tax Refunds: A. 56806 Account Number Payer Amount 00027.90.300.0005.00 Casetech International, Inc. $4,854.19 00027.90.300.0005.00 Casetech International, Inc. $5,511.96 00027.90.300.0005.00 Casetech International, Inc. $6,063.15 C7885.00.000.0001.00 6.03 JV $2,971.57 M2650.99.003.0008.00 MS Health Care, Inc. $4,993.50 O6910.02.000.0067.00 Lenderlive Network, Inc. $3,545.96 R3100.00.001.0001.01 Paramount Citrus Packing Company, LLC $2,542.86 R3100.00.001.0001.01 Wonderful Citrus Packing, LLC $2,540.38 B. 56804 Account Number Payer Amount A0800.00.000.1039.06 Commonwealth $37,928.24 B0030.00.000.0000.00 Commonwealth $18,082.59 E5100.00.003.0001.00 Grand Terrace $6,011.02 E7700.00.000.0002.00 D. Ansley Company, Inc. $6,618.28 9. IT Department: A. 56729 HUMAN RESOURCES: Authorization and approval to deactivate wireless service through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following: Description: Employee #: MDN: Cell Phone 053074 956-330-1796 10. Budget & Management: A. 56634 Report and approval of emergency transfers for the period of September 1-30, 2016. B. 56750 Self-Insured (2202) Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of September 16-30, 2016 in the amount of $77,265.12 and requesting approval of wire transfer. C. Interfund transfers: 1. 56809 Pct 1 TXDOT (1315): Approval of 2016 Interfund Transfer from Precinct 1 Goolie Road (Fund 1350, program# 212) to TXDOT- Mile 6W (Fund 1315, program# 039) in the amount of $ 176,000.00. 2. 56817 Pct. 4 (1100): Approval of 2016 interfund transfer from Pct 4 Rd Maintenance, program 007, (1200) to Pct 4 CRC Sunflower/SH107, program 123, and Pct 4 CRC, program 077, (1100) in the total amount of $10,431.62. 11. Purchasing Dept: Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 56822 Pct.4 Project Invoices: 1.) Requesting approval of payment of invoice #11325910 submitted by L&G Consulting Engineers Inc. for Ware Road Project WA#2. P.O. 736559. 2.) Requesting approval of payment of invoice #11325901 submitted by L&G Consulting Engineers Inc. for N. Alamo Rd. Extension WA#2. P.O. 684964. 3.) Requesting approval of payment of invoice #11325908 submitted by L&G Consulting Engineers Inc. for Mile 5 Project. P.O. 740893. 4.)Requesting approval of payment of invoice #11325920 submitted by L&G Consulting Engineers Inc. for FM 1925 WA#1. P.O. 739761. 5.) Requesting approval of payment of invoice #11325922 submitted by L&G Consulting Engineers Inc. for FM 1925 Phase II WA#2. P.O. 724398. 6.) Requesting approval of payment of invoice #11325915 submitted by L&G Consulting Engineers Inc. for 10th Street Extension WA#2. P.O. 700265. B. 56850 Pct.4: Requesting approval of payment of invoice submitted by Hidalgo County Urban Program for contract award shortage-in the amount of $6,000.00. See attached back up documentation C. 56819 Requesting approval of payment of Invoice #11325933 in the amount of $59,520.12 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-046-03-03 [WA#7], for Pct 2 Regional Linear Park Project. D. 56815 Requesting approval of payment of Invoice #11325924 in the amount of $3,985.92 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-258-06-14(WA#2), for Pct 2 Yuma Avenue Extension Project. E. 56814 Requesting approval of payment of Invoice #11325937 in the amount of $44,707.90 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-171-04-12 (WA#1), for Pct 2 Dicker Road project. F. 56823 Executive Office - Traffic Engineering: Acceptance and approval of Invoice #11325925 dated 9/30/16 in the amount of $7,681.76 for the month of September 2016 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting and HCMPO Technical Meeting. (PO#733569) G. 56785 Authority to purchase three (3) 2017 vehicles for the Hidalgo County Sheriff's Office as part of the 2016 Vehicle Replacement Program. Department Requisition Vendor Description Amount Sheriff's Office 306765 Caldwell Country Chevrolet (1) 2017 Chevrolet Tahoe $38,624.00 Sheriff's Office 306770 Caldwell Country Ford (2) 2017 Explorer $57,232.00 0. 56757 Pct. #3: Acceptance and approval of the following invoices (for processing and payment) submitted by contracted/project engineer, L&G Consulting Engineers Inc. for: 1. Invoice No. 11325921-$70,632.00-Liberty Road Project 2. Invoice No. 11325905-$36,000.00-FM 676 (Mile 5) Project 3. Invoice No. 11325907-$55,540.26-Veterans Blvd. Project 4. Invoice No. 11325900-$2,250.05-South Detention Basin Project 5. Invoice No. 11325912-$12,389.53-Mile 2 N. Roadway REconstruction 6. Invoice No. 11325899-$3,600.00-Mile 2 WA #1 7. Invoice No. 11325903-$9,080.00-Mile 3 WA#1 8. Invoice No. 11325909-$15,000.00-Liberty Rd. Project WA #4 H. 56761 Acceptance and approval of Payment Application No. 17 in the amount of $28,920.91submitted by IOC Company LLC, awarded contractor for Precinct 3's "Mile 2 North Roadway Project" as certified for payment by project engineer, L&G Engineer, C-14-153-02-17. I. 56791 Requesting approval of payment of Invoice #11325929 in the amount of $8,144.94 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-131-03-07 (WA#1), for Pct 2 CRC Youth Facility Project. J. 56792 Requesting approval of payment of Invoice #11325932 in the amount of $8,995.88 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-046-03-03 [WA#4], for Pct 2 Regional Linear Park Project. K. 56795 Requesting approval of payment of Invoice #11325917 in the amount of $18,112.77 as submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-336-09-29(WA#1), for Pct 2 Eldora Road project. L. 56797 Requesting approval of payment of Invoice #11325918 in the amount of $15,929.29 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-300-09-01(WA#1), for Pct 2 Cesar Chavez Road Project. M. 56803 Requesting approval of payment of Invoice #11325919 in the amount of $11,393.95 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-097-03-17(WA#4), for Pct 2 Nolana Loop project. N. 56756 Requesting authority to advertise and approval of procurement packet for Hidalgo County-"Printing Services and Related Supplies"-RFB No.:2016-240-SMA, including the re-advertising of project in the event No Bids received and/or are rejected and project is still required. O. 56748 Pct 4 Hoehn Drainage Project (1200): Approval of one time payment to McAllen Public Utility Board in the amount of $39,486.58 for Hoehn Subdivision sewer discharge - La Puerta Lift Station; invoice #2016-01. P. 56765 Budget & Management: Approval to enter into a 36 month capital lease agreement with Ricoh a DIR-TSO-3041 contract. Q. 56737 Tax Office: Approval to enter into a 36 month capital lease agreement with Canon Solutions Inc. R. 56494 Tax Office: Approval to enter into a 3 year renewal of existing fax service agreement with Copy Graphics for (3) Canon LC-2050P with effective dates 8/21/16 thru 8/20/19. S. 56128 IT Department: Approval to purchase an additional 100 hours of remote technical support from Insight Public Sector, Inc., in the amount of $16,000.00. Effective upon acceptance and approval.
2016 Interdepartmental transfers: A. 56849 Purchasing (1100): Requesting approval of interdepartmental transfer from Co Wide Adm-Contingency to Purchasing in the amount of $2,300.00 for payment of invoice for advertising expenses.
District Attorney's Office: A. 56715 DA - US Department of Justice Funds (1256): Appropriation of funds in the amount of $10,000.00 to fund the purchase of equipment for law enforcement personnel.
Constables: A. 56732 Constable Pct. #1 - LBSP 2017: 1. Authorization to accept the approval notice in reference to L.B.S.P.2017 for the amount of $35,000.00. 2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents. 3. Authorization to pay overtime reimbursable under the grant terms and conditions. 4. Approval of certification of Revenues as certified by the County Auditor for the FY 2017 L.B.S.P. Grant. 5. Approval to appropriate the budget for Constable Office Precinct 1. L.B.S.P. 2017 Grant in the amount of $35,000.00. B. 56767 Constable Pct. #2 - LBSP 2017: 1. Authorization to accept the Approval Notice in reference to L.B.S.P. FY2017 in the amount of $35,000.00. 2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents. 3. Authorization to pay overtime reimbursable under the grant terms and conditions. 4. Approval of Certification of Revenues by County Auditor for the FY 2017 L.B.S.P. Grant. 5. Approval to appropriate the budget for Constable Office Precinct 2 L.B.S.P. 2017 Grant in the amount of $35,000.00. C. 56771 Constable Pct. 3 - Local Border Security Program (1284): 1. Authorization to accept the Statement of Grant Award in reference to the Local Border Security Program FY17 in the amount of $95,000.00. 2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents. 3. Authorization to pay Overtime reimbursable under the grant terms and conditions. 4. Approval of Certification of Revenues as certified by the County Auditor for the FY17 Local Border Security Program Grant. 5. Approval to appropriate the budget for Hidalgo County Constable Precinct 3 Office portion of the FY17 Local Border Security Program in the amount of $95,000.00. D. 56818 Constable Pct. 3 - Homeland Security Grant Program Equipment for Border Operations - ATV - 1284 1. Authorization and approval to accept the Statement of Grant Award in reference to the Homeland Security Grant Program (HSGP) Equipment for Border Operations - ATV Grant Award No: 3113901 in the amount of $19,941.00. 2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents. 3. Approval of Certification of Revenues as certified by the County Auditor for the FY16 Homeland Security Grant Program Equipment for Border Operations - ATV. 4. Approval to appropriate the budget for Hidalgo County Constable Precinct 3 Office of the FY16 Homeland Security Grant Program Equipment for Border Operations - ATV in the amount of $19,941.00. E. 56832 Constable Pct. 4 - LBSP 2017: 1. Authorization to accept the Grant Award in reference to Local Border Security Program FY 2017 for the amount of $75,000.00 from the Texas Department of Public Safety; Texas Homeland Security State Administrative Agency for the period of September 1, 2016 to August 31, 2017. 2. Authorization and approval for County Judge, as authorized official, to electronically accept grant award form and related documents. 3. Authorization to pay overtime reimbursable under the grant terms and conditions. 4. Approval of Certification of Revenues as certified by the County Auditor for the Local Border Security Program FY 2017 Grant. 5. Approval to appropriate the budget for the Hidalgo County Constable Precinct 4's portion of the Local Border Security Program FY 2017 Grant in the amount of $75,000.00.
Sheriff's Office: A. 56735 1. Approval of resolution to retire Hidalgo County Sheriff's Office K-9 "Dick" from his service to Hidalgo County and, upon its retirement, for the ownership transfer of K-9 "Dick" to Senior Deputy Javier Solis. 2. Approval of affidavit and receipt agreement. 3. Approval to declare surplus and remove from County Inventory list County Asset #49600 (Belgian Malinois) for medically required reasons, after removal from Hidalgo County Sheriff's Office service.
Executive Office: A. 56782 Approval to accept settlement check from Lexington Insurance Company in the amount of $51,056.92 to settle storm damages to County property during the Weather Event of May 31, 2016. B. 56666 Approval to accept settlement check from American Zurich Insurance Company in the amount of $908.20 to settle auto accident claim with County vehicle. (Sheriff Office)
Health & Human Services Department: A. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures B. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Community Service Agency: A. 56773 2017 CSBG CAP Plan and Budget 1. Public hearing regarding the proposed 2017 CSBG Community Action Plan and Budget 2. Discussion, consideration and possible action regarding adoption of the 2017 CSBG Community Action Plan and Budget
Urban County: A. 56847 “Subject to: HB 1295 Compliance.” Requesting authority to purchase fire station equipment through the County's Membership/Participation with BuyBoard's awarded vendor, Casco Industries, Inc. (contract # 432-13), in the amount of $12,184.16 for the Mercedes Fire Dept. (FY 2016). B. 56774 Urban County Program (UCP) is requesting consideration and approval of the following: 1. Resolution authorizing the submission of a 2016 Colonia Economically Distressed Areas Program (CEDAP) application in the amount of up to $1,000,000.00 and; 2. Authorizing the County Judge to act as the County's Executive Officer and Authorized Representative in all matters pertaining to the County's participation in the Texas Department of Agriculture's Texas Community Development Block Grant Program 2016 CEDAP Application. C. 56738 1. Subject to Compliance with HB 1295, when and if Applicable, the Urban County Program on behalf of the City of Peñitas is requesting approval of a best and final negotiated contract for professional engineering services with Lefevre Engineering & Management Consulting, LLC, in the amount of $7,500.00 utilizing CDBG FY 29 (2016) Peñitas Sidewalk funds. 2. Requesting approval of Work Authorization No. 1- “2016 Peñitas Sidewalk” in the amount of $7,500.00. D. 56739 1. Subject to Compliance with HB 1295, when and if Applicable, the Urban County Program on behalf of the City of Peñitas is requesting approval of a best and final negotiated contract for professional engineering services with Lefevre Engineering & Management Consulting, LLC, in the amount of $17,960.00 utilizing CDBG FY 29 (2016) Peñitas Other Public Facility Improvements funds. 2. Requesting approval of Work Authorization No. 1- “2016 Peñitas Other Public Facility Improvements” in the amount of $17,960.00. E. 56793 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services; 2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of Granjeno, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 29 (2016) Granjeno Parks, Recreational Facility Improvement funds. Professional Service Firm Grade Ranked Raba-Kistner Consultants, Inc. 98.67% Earth Co. 84.67% Fulcrum Consultants, Inc. 82.67% 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ___________________________ for the provision of material testing services for an Urban County Program Year 29 (2016) Granjeno Parks, Recreational Facility Improvements project. F. 56794 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services; 2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of Granjeno, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 29 (2016) Granjeno Parks, Recreational Facility Improvement funds. Professional Service Firm Grade Ranked Hinojosa Engineering, Inc. 95.67% Land Tech, Inc. 90.33% Terracon Consulting Engineers 88.00% 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of _________________________ for the provision of engineering services for an Urban County Program Year 29 (2016) Granjeno Parks, Recreational Facility Improvement project. G. 56744 Approval of land acquisition of Parcel #1 from Mr. Efrain J. Sanchez in the amount of $6,000.00 for the La Homa Street Improvements Project for the City of Palmview. H. 56743 Approval of land acquisition of Parcel #3 & 4 from Mr. Rogelio Rodriguez Lozano in the amount of $17,500.00 for the La Homa Street Improvements Project for the City of Palmview. I. 56742 Approval of land acquisition of Parcel #3A from Agua Special Utility District in the amount of $1,830.00 for the La Homa Street Improvements project for the City of Palmview.
Head Start Program: A. 56751 Appointment of One (1) Community Representative to serve on the Hidalgo County Head Start Program Policy Council, for a One (1) Year Term According to 45CFR Chapter XIII, 1304.50(b)(1)-(b)(7) Beginning in October - Pending Community Representative Appointment: Commissioner Joseph Palacios, Precinct 4
Precinct #1 - Comm. Cuellar: A. 56821 Discussion, consideration and approval to accept donation deed from Rhodes Enterprises, Inc., a Texas limited partnership for a property legally described as Tract A & Tract B Aurora Valley Phase 4 comprising of approximately 11.85 acres to be utilized as a County Park.
Precinct #2 - Comm. Cantu: A. 56836 Approval to appoint Manuel Treviño, Jr., student at the University of Texas Rio Grande Valley, as an intern under Hidalgo County Precinct 2 for the period of October 24, 2016 through November 4, 2016.
Precinct #4 - Comm. Palacios: A. 56846 Approval of First Amendment to Interlocal Cooperation Agreement between County and Edinburg Consolidated Independent School District (Brewster Park-Pct. 4)
Budget & Management: A. Budget Appropriations: 1. 56760 HSGP (1283): a. Approval of certification of revenues as certified by the County Auditor for revenues received from the LRGVDC relating to the Interlocal Agreement for the FY2015 Hidalgo County Municipal Law Enforcement Interoperability Communication Expansion Project. b. Approval of 2016 appropriation of funds into HSGP in the amount of $86,000.33.
Purchasing Department: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 56775 1. Presentations from participating Program Management Firms in connection with the design & construction of a New Hidalgo County Courthouse for the purpose of grading/evaluating and finalizing scoring sheets with each professional firm. 2. Approval of the evaluation/scoring grid for the purposes of ranking by Commissioners' Court of the five (5) participating firms: PROGRAM MANAGEMENT FIRM SCORE RANK BROADDUS + PROJECT CONTROL JLL HILL INTERNATIONAL DANNENBAUM JACOBS PROJECT MANAGEMENT CO. 3. Authority to commence negotiations for the purpose of finalizing a professional service agreement with the No. 1 ranked firm of _______________________________ for the design and construction of the New Hidalgo County Courthouse. 2. 56698 Presentation of sole-bid response received from STX Snacktime Vending Co. LLC meeting all specifications and/or requirements for the purpose of award and approval of contract for Hidalgo County-"Vending Machine Services"- RFB No:2016-307A-09-28-SMA. 3. 56631 Approval to establish the following deadlines for the submission of requisitions for goods and/or services to order and received prior to December 31, 2016 for General Fund and all other applicable funds: Major purchases deadline: October 28, 2016 Daily purchases deadline: November 04, 2016 B. Pct. 1 1. 56820 a. Acceptance and approval on an Interlocal Agreement between County of Hidalgo and City of Donna for the provisions of joint efforts for the Mile 12 1/2 (FM 88 - FM 493) Road Improvement Project; and b. Acceptance and approval of Interlocal Agreement Project: Improvements to Mile12 1/2 (FM 88 - FM 493) Road. 2. 56811 Acceptance and approval of request by Precinct No.1 for Supplemental No. 1 through Work Authorization No. 3 as submitted by TEDSI Infrastructure Group-Contract #C-08-227-02-09-PO#741616 for modification to original scope of work as more specifically described in Attachment "D" with an increase of $176,000 to the original amount reflected on the work authorization. 3. 56810 A. Pursuant to Article 14 of Contract #C-08-227-02-09 with TEDSI Infrastructure Group, a request for approval by engineer to permit the subcontracting of Halff & Associates, Inc and Aranda & Associates, Inc., in connection to Work Authorization No. 3 for the "Mile 6 West" project in Precinct One. B. Pursuant to Article 14 of Contract #C-08-227-02-09 with TEDSI Infrastructure Group, a request for approval by engineer to permit the subcontracting of Cordia SUE, LLC and Half & Associates, Inc., in connection to Work Authorization No. 4 for the "Mile 6 West" project in Precinct One. C. Pct. 2 1. 56834 Pursuant to contract with L&G Consulting Engineers, Inc. (Article 14), a request for approval by engineer to permit the subcontracting of B2Z Engineering, LLC in connection with Work Authorization No. 1 for the Pct 2 CRC Youth Facility Project. 2. 56764 Authority to advertise (including the authority to re-advertise project in the event that no bids are received and/or are rejected and project is still required) with approval of RFB plans and specifications as developed and drafted by Project Engineer L & G Engineering, for "Regional Linear Park Project - Phase 1"-RFB No. 2016-378-11-30-YZV and subject to TxDOT's approval. D. Pct. 4 1. 56824 Acceptance and approval of Work Authorization No. 1 (with an estimated cost of 9,501.62) as submitted by project engineer, L&G Consulting Engineers in connection with Contract# C-16-305-10-04.
Purchasing Department: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 56775 1. Presentations from participating Program Management Firms in connection with the design & construction of a New Hidalgo County Courthouse for the purpose of grading/evaluating and finalizing scoring sheets with each professional firm. 2. Approval of the evaluation/scoring grid for the purposes of ranking by Commissioners' Court of the five (5) participating firms: PROGRAM MANAGEMENT FIRM SCORE RANK BROADDUS + PROJECT CONTROL JLL HILL INTERNATIONAL DANNENBAUM JACOBS PROJECT MANAGEMENT CO. 3. Authority to commence negotiations for the purpose of finalizing a professional service agreement with the No. 1 ranked firm of _______________________________ for the design and construction of the New Hidalgo County Courthouse. 2. 56698 Presentation of sole-bid response received from STX Snacktime Vending Co. LLC meeting all specifications and/or requirements for the purpose of award and approval of contract for Hidalgo County-"Vending Machine Services"- RFB No:2016-307A-09-28-SMA. 3. 56631 Approval to establish the following deadlines for the submission of requisitions for goods and/or services to order and received prior to December 31, 2016 for General Fund and all other applicable funds: Major purchases deadline: October 28, 2016 Daily purchases deadline: November 04, 2016 B. Pct. 1 1. 56820 a. Acceptance and approval on an Interlocal Agreement between County of Hidalgo and City of Donna for the provisions of joint efforts for the Mile 12 1/2 (FM 88 - FM 493) Road Improvement Project; and b. Acceptance and approval of Interlocal Agreement Project: Improvements to Mile12 1/2 (FM 88 - FM 493) Road. 2. 56811 Acceptance and approval of request by Precinct No.1 for Supplemental No. 1 through Work Authorization No. 3 as submitted by TEDSI Infrastructure Group-Contract #C-08-227-02-09-PO#741616 for modification to original scope of work as more specifically described in Attachment "D" with an increase of $176,000 to the original amount reflected on the work authorization. 3. 56810 A. Pursuant to Article 14 of Contract #C-08-227-02-09 with TEDSI Infrastructure Group, a request for approval by engineer to permit the subcontracting of Halff & Associates, Inc and Aranda & Associates, Inc., in connection to Work Authorization No. 3 for the "Mile 6 West" project in Precinct One. B. Pursuant to Article 14 of Contract #C-08-227-02-09 with TEDSI Infrastructure Group, a request for approval by engineer to permit the subcontracting of Cordia SUE, LLC and Half & Associates, Inc., in connection to Work Authorization No. 4 for the "Mile 6 West" project in Precinct One. C. Pct. 2 1. 56834 Pursuant to contract with L&G Consulting Engineers, Inc. (Article 14), a request for approval by engineer to permit the subcontracting of B2Z Engineering, LLC in connection with Work Authorization No. 1 for the Pct 2 CRC Youth Facility Project. 2. 56764 Authority to advertise (including the authority to re-advertise project in the event that no bids are received and/or are rejected and project is still required) with approval of RFB plans and specifications as developed and drafted by Project Engineer L & G Engineering, for "Regional Linear Park Project - Phase 1"-RFB No. 2016-378-11-30-YZV and subject to TxDOT's approval. D. Pct. 4 1. 56824 Acceptance and approval of Work Authorization No. 1 (with an estimated cost of 9,501.62) as submitted by project engineer, L&G Consulting Engineers in connection with Contract# C-16-305-10-04.
Open Forum
20. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 56826 Pending/potential litigation - Contract #C-05-007-08-02; Juvenile Justice Center D. 56830 Pending/potential litigation - Edinburg Municipal Airport & City of Edinburg Property E. 56788 Cause No. CCD-0281-B; Electric Transmission Texas, LLC vs. Hidalgo County, Texas; In the County Court At Law No. 2 of Hidalgo County, Texas F. 56840 C-4230-16-G; Blanca Quintanilla and Glendy Hernandez v Hidalgo County Constable Pct. 3 G. 56777 Claim of Texas Department of Public Safety H. 56779 Claim of Ruben Alaniz I. 56807 Claim of Jose Rolando Gonzalez, Jr. J. 56843 Claim of Brittany Hernandez 21. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295) 22. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 56827 Pending/potential litigation - Contract #C-05-007-08-02; Juvenile Justice Center D. 56829 Pending/potential litigation - Edinburg Municipal Airport & City of Edinburg Property E. 56789 Cause No. CCD-0281-B; Electric Transmission Texas, LLC vs. Hidalgo County, Texas; In the County Court At Law No. 2 of Hidalgo County, Texas F. 56841 C-4230-16-G; Blanca Quintanilla and Glendy Hernandez v Hidalgo County Constable Pct. 3 G. 56778 Claim of Texas Department of Public Safety H. 56780 Claim of Ruben Alaniz I. 56808 Claim of Jose Rolando Gonzalez, Jr. J. 56845 Claim of Brittany Hernandez 23. Closed Session: Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed 24. Open Session: Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed 25. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations 6. 56798 Requesting authority to advertise and approval of procurement packet (i.e., legal notice, specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 - "Auctioneer & Storage Services"- RFB No.HCDD1-16-052-11-02, including the re-advertisement of project in the event no bids are received & project is still required. 7. 56816 Requesting approval to enter into a 36 month Hardware and Service Order for GPS/Fleet Telematics Solution with Verizon Networkfleet, through the District's membership with the National Joint Powers Alliance (NJPA) Contract No. 051613-NWF. 8. 56835 A.) Request approval to create one (1) Administrative Assistant III position from the Maintenance & Operations Budget and set salary at $37,677.00. B.)Approval of Revised Salary Schedule and Budget Amendment to fund new position as noted in Item A in the amount of $13,528.00 to fund through the remainder of 2016. 9. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 10. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 11. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 12. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 13. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
County Judge's Office: A. 56839 Discussion and action on Memorandum of Understanding between County of Hidalgo, City of Edinburg and Edinburg EDC regarding the development of and funding for a New Hidalgo County Courthouse.
1. 56882 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 56885 Presentation of Fund Information Report B. 56796 Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports. 3. 2016 Intradepartmental transfers: A. 56825 2016 - Sheriff Dept. Federal Sharing (1228) B. 56842 2016 - Constable Pct.1 (1100) C. 56844 2016 - Human Services (1100) D. 56781 2016 - Elections (1100) E. 56833 2016 - Pct. 2 Alamo CRC (1100) F. 56831 2016 - Pct. 2 San Juan CRC (1100) G. 56784 2016 - Pct. 2 Parks (1100) H. 56768 2016 - PCT 4 (1100) I. 56802 2016 - Pct. 4 Rd. Maint. (1200) J. 56783 2016 - Tax Office Scofflaw (1100) K. 56770 2016 - District Attorney (1100) L. 56766 2016 - Sheriff Dept. (1100) M. 56763 2016 - Sheriff Dept. Jail (1100) N. 56799 2016 I.T. Dept. (1100) O. 56801 2016 - Purchasing (1100) P. 56741 2016 - Public Defender (1100) Q. 56754 2016 - JP Pct. 1 PL 1 (1100) R. 56749 2016 - JP Pct. 3 PL 2 (1100) S. 56733 2016 - JP 1 Pl 2 (1100) 4. 2016 Interdepartmental transfers: B. 56848 Pct.4 (1200) Requesting approval of 2016 Interdepartmental Transfer from Pct.4 Rd Maint-Other to Pct.4 Hoehn Drain Prj-Aid to Gov. in the amount of $6,000.00. C. 56752 Pct.4 (1100): Approval of 2016 interdepartmental transfer from Pct.4 Doolittle Recovery Prj to Pct.4 Emergency Srv Linn-SM & Pct.4 CRC Sunflower in the total amount of $3,387.50. D. 56736 Pct.4 (1200) Approval of 2016 interdepartmental transfer from PCT4 RD MAINT-OTHER to PCT4 HOEHN DRAIN PRJ-WATER/SEWERAGE in the amount of $39,486.58. 5. Planning Department: A. 56759 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Monthly Fee Reports: A. 56758 District Attorney's Office Check Fraud Fees Monthly Report - September 2016 7. Executive Office: A. 56667 Approval of Right of Way Permits: 1). North Alamo Water Supply Corporation: Light of The Valley Church: Proposing a 12 inch bore casing for a 6 inch waterline along Earling Road, from the centerline of Cesar Chavez Road go west approximately 1,000 feet. Will bore Earling Road from North to South. 2). Sharyland Water Supply Corp.: Road Crossing (Bore): A 12" PVC waterline to be encased within a 20" steel casing to be located approximately 65 ft. West of the intersection of Shary Rd. and 4 Mile Line. 3). Luis Garcia (Owner/Manager) on behalf of Fenech Sole, LLC: Approx. 36.00 linear feet of open-cut, patch and repair for the installation of 60.00 linear feet of 18" class III reinforced concrete pipe culvert across Mile 2 E. with concrete safety-end-treatments at each end. The crossing will be located on the south side of the intersection of Mile 4N. and Mile 2E, southeast of the City of Mercedes, TX. 8. Tax Refunds: A. 56806 Account Number Payer Amount 00027.90.300.0005.00 Casetech International, Inc. $4,854.19 00027.90.300.0005.00 Casetech International, Inc. $5,511.96 00027.90.300.0005.00 Casetech International, Inc. $6,063.15 C7885.00.000.0001.00 6.03 JV $2,971.57 M2650.99.003.0008.00 MS Health Care, Inc. $4,993.50 O6910.02.000.0067.00 Lenderlive Network, Inc. $3,545.96 R3100.00.001.0001.01 Paramount Citrus Packing Company, LLC $2,542.86 R3100.00.001.0001.01 Wonderful Citrus Packing, LLC $2,540.38 B. 56804 Account Number Payer Amount A0800.00.000.1039.06 Commonwealth $37,928.24 B0030.00.000.0000.00 Commonwealth $18,082.59 E5100.00.003.0001.00 Grand Terrace $6,011.02 E7700.00.000.0002.00 D. Ansley Company, Inc. $6,618.28 9. IT Department: A. 56729 HUMAN RESOURCES: Authorization and approval to deactivate wireless service through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following: Description: Employee #: MDN: Cell Phone 053074 956-330-1796 10. Budget & Management: A. 56634 Report and approval of emergency transfers for the period of September 1-30, 2016. B. 56750 Self-Insured (2202) Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of September 16-30, 2016 in the amount of $77,265.12 and requesting approval of wire transfer. C. Interfund transfers: 1. 56809 Pct 1 TXDOT (1315): Approval of 2016 Interfund Transfer from Precinct 1 Goolie Road (Fund 1350, program# 212) to TXDOT- Mile 6W (Fund 1315, program# 039) in the amount of $ 176,000.00. 2. 56817 Pct. 4 (1100): Approval of 2016 interfund transfer from Pct 4 Rd Maintenance, program 007, (1200) to Pct 4 CRC Sunflower/SH107, program 123, and Pct 4 CRC, program 077, (1100) in the total amount of $10,431.62. 11. Purchasing Dept: Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 56822 Pct.4 Project Invoices: 1.) Requesting approval of payment of invoice #11325910 submitted by L&G Consulting Engineers Inc. for Ware Road Project WA#2. P.O. 736559. 2.) Requesting approval of payment of invoice #11325901 submitted by L&G Consulting Engineers Inc. for N. Alamo Rd. Extension WA#2. P.O. 684964. 3.) Requesting approval of payment of invoice #11325908 submitted by L&G Consulting Engineers Inc. for Mile 5 Project. P.O. 740893. 4.)Requesting approval of payment of invoice #11325920 submitted by L&G Consulting Engineers Inc. for FM 1925 WA#1. P.O. 739761. 5.) Requesting approval of payment of invoice #11325922 submitted by L&G Consulting Engineers Inc. for FM 1925 Phase II WA#2. P.O. 724398. 6.) Requesting approval of payment of invoice #11325915 submitted by L&G Consulting Engineers Inc. for 10th Street Extension WA#2. P.O. 700265. B. 56850 Pct.4: Requesting approval of payment of invoice submitted by Hidalgo County Urban Program for contract award shortage-in the amount of $6,000.00. See attached back up documentation C. 56819 Requesting approval of payment of Invoice #11325933 in the amount of $59,520.12 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-046-03-03 [WA#7], for Pct 2 Regional Linear Park Project. D. 56815 Requesting approval of payment of Invoice #11325924 in the amount of $3,985.92 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-258-06-14(WA#2), for Pct 2 Yuma Avenue Extension Project. E. 56814 Requesting approval of payment of Invoice #11325937 in the amount of $44,707.90 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-171-04-12 (WA#1), for Pct 2 Dicker Road project. F. 56823 Executive Office - Traffic Engineering: Acceptance and approval of Invoice #11325925 dated 9/30/16 in the amount of $7,681.76 for the month of September 2016 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting and HCMPO Technical Meeting. (PO#733569) G. 56785 Authority to purchase three (3) 2017 vehicles for the Hidalgo County Sheriff's Office as part of the 2016 Vehicle Replacement Program. Department Requisition Vendor Description Amount Sheriff's Office 306765 Caldwell Country Chevrolet (1) 2017 Chevrolet Tahoe $38,624.00 Sheriff's Office 306770 Caldwell Country Ford (2) 2017 Explorer $57,232.00 0. 56757 Pct. #3: Acceptance and approval of the following invoices (for processing and payment) submitted by contracted/project engineer, L&G Consulting Engineers Inc. for: 1. Invoice No. 11325921-$70,632.00-Liberty Road Project 2. Invoice No. 11325905-$36,000.00-FM 676 (Mile 5) Project 3. Invoice No. 11325907-$55,540.26-Veterans Blvd. Project 4. Invoice No. 11325900-$2,250.05-South Detention Basin Project 5. Invoice No. 11325912-$12,389.53-Mile 2 N. Roadway REconstruction 6. Invoice No. 11325899-$3,600.00-Mile 2 WA #1 7. Invoice No. 11325903-$9,080.00-Mile 3 WA#1 8. Invoice No. 11325909-$15,000.00-Liberty Rd. Project WA #4 H. 56761 Acceptance and approval of Payment Application No. 17 in the amount of $28,920.91submitted by IOC Company LLC, awarded contractor for Precinct 3's "Mile 2 North Roadway Project" as certified for payment by project engineer, L&G Engineer, C-14-153-02-17. I. 56791 Requesting approval of payment of Invoice #11325929 in the amount of $8,144.94 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-131-03-07 (WA#1), for Pct 2 CRC Youth Facility Project. J. 56792 Requesting approval of payment of Invoice #11325932 in the amount of $8,995.88 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-046-03-03 [WA#4], for Pct 2 Regional Linear Park Project. K. 56795 Requesting approval of payment of Invoice #11325917 in the amount of $18,112.77 as submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-336-09-29(WA#1), for Pct 2 Eldora Road project. L. 56797 Requesting approval of payment of Invoice #11325918 in the amount of $15,929.29 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-300-09-01(WA#1), for Pct 2 Cesar Chavez Road Project. M. 56803 Requesting approval of payment of Invoice #11325919 in the amount of $11,393.95 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-097-03-17(WA#4), for Pct 2 Nolana Loop project. N. 56756 Requesting authority to advertise and approval of procurement packet for Hidalgo County-"Printing Services and Related Supplies"-RFB No.:2016-240-SMA, including the re-advertising of project in the event No Bids received and/or are rejected and project is still required. O. 56748 Pct 4 Hoehn Drainage Project (1200): Approval of one time payment to McAllen Public Utility Board in the amount of $39,486.58 for Hoehn Subdivision sewer discharge - La Puerta Lift Station; invoice #2016-01. P. 56765 Budget & Management: Approval to enter into a 36 month capital lease agreement with Ricoh a DIR-TSO-3041 contract. Q. 56737 Tax Office: Approval to enter into a 36 month capital lease agreement with Canon Solutions Inc. R. 56494 Tax Office: Approval to enter into a 3 year renewal of existing fax service agreement with Copy Graphics for (3) Canon LC-2050P with effective dates 8/21/16 thru 8/20/19. S. 56128 IT Department: Approval to purchase an additional 100 hours of remote technical support from Insight Public Sector, Inc., in the amount of $16,000.00. Effective upon acceptance and approval.
2016 Interdepartmental transfers: A. 56849 Purchasing (1100): Requesting approval of interdepartmental transfer from Co Wide Adm-Contingency to Purchasing in the amount of $2,300.00 for payment of invoice for advertising expenses.
District Attorney's Office: A. 56715 DA - US Department of Justice Funds (1256): Appropriation of funds in the amount of $10,000.00 to fund the purchase of equipment for law enforcement personnel.
Constables: A. 56732 Constable Pct. #1 - LBSP 2017: 1. Authorization to accept the approval notice in reference to L.B.S.P.2017 for the amount of $35,000.00. 2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents. 3. Authorization to pay overtime reimbursable under the grant terms and conditions. 4. Approval of certification of Revenues as certified by the County Auditor for the FY 2017 L.B.S.P. Grant. 5. Approval to appropriate the budget for Constable Office Precinct 1. L.B.S.P. 2017 Grant in the amount of $35,000.00. B. 56767 Constable Pct. #2 - LBSP 2017: 1. Authorization to accept the Approval Notice in reference to L.B.S.P. FY2017 in the amount of $35,000.00. 2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents. 3. Authorization to pay overtime reimbursable under the grant terms and conditions. 4. Approval of Certification of Revenues by County Auditor for the FY 2017 L.B.S.P. Grant. 5. Approval to appropriate the budget for Constable Office Precinct 2 L.B.S.P. 2017 Grant in the amount of $35,000.00. C. 56771 Constable Pct. 3 - Local Border Security Program (1284): 1. Authorization to accept the Statement of Grant Award in reference to the Local Border Security Program FY17 in the amount of $95,000.00. 2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents. 3. Authorization to pay Overtime reimbursable under the grant terms and conditions. 4. Approval of Certification of Revenues as certified by the County Auditor for the FY17 Local Border Security Program Grant. 5. Approval to appropriate the budget for Hidalgo County Constable Precinct 3 Office portion of the FY17 Local Border Security Program in the amount of $95,000.00. D. 56818 Constable Pct. 3 - Homeland Security Grant Program Equipment for Border Operations - ATV - 1284 1. Authorization and approval to accept the Statement of Grant Award in reference to the Homeland Security Grant Program (HSGP) Equipment for Border Operations - ATV Grant Award No: 3113901 in the amount of $19,941.00. 2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents. 3. Approval of Certification of Revenues as certified by the County Auditor for the FY16 Homeland Security Grant Program Equipment for Border Operations - ATV. 4. Approval to appropriate the budget for Hidalgo County Constable Precinct 3 Office of the FY16 Homeland Security Grant Program Equipment for Border Operations - ATV in the amount of $19,941.00. E. 56832 Constable Pct. 4 - LBSP 2017: 1. Authorization to accept the Grant Award in reference to Local Border Security Program FY 2017 for the amount of $75,000.00 from the Texas Department of Public Safety; Texas Homeland Security State Administrative Agency for the period of September 1, 2016 to August 31, 2017. 2. Authorization and approval for County Judge, as authorized official, to electronically accept grant award form and related documents. 3. Authorization to pay overtime reimbursable under the grant terms and conditions. 4. Approval of Certification of Revenues as certified by the County Auditor for the Local Border Security Program FY 2017 Grant. 5. Approval to appropriate the budget for the Hidalgo County Constable Precinct 4's portion of the Local Border Security Program FY 2017 Grant in the amount of $75,000.00.
Sheriff's Office: A. 56735 1. Approval of resolution to retire Hidalgo County Sheriff's Office K-9 "Dick" from his service to Hidalgo County and, upon its retirement, for the ownership transfer of K-9 "Dick" to Senior Deputy Javier Solis. 2. Approval of affidavit and receipt agreement. 3. Approval to declare surplus and remove from County Inventory list County Asset #49600 (Belgian Malinois) for medically required reasons, after removal from Hidalgo County Sheriff's Office service.
Executive Office: A. 56782 Approval to accept settlement check from Lexington Insurance Company in the amount of $51,056.92 to settle storm damages to County property during the Weather Event of May 31, 2016. B. 56666 Approval to accept settlement check from American Zurich Insurance Company in the amount of $908.20 to settle auto accident claim with County vehicle. (Sheriff Office)
Health & Human Services Department: A. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures B. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Community Service Agency: A. 56773 2017 CSBG CAP Plan and Budget 1. Public hearing regarding the proposed 2017 CSBG Community Action Plan and Budget 2. Discussion, consideration and possible action regarding adoption of the 2017 CSBG Community Action Plan and Budget
Urban County: A. 56847 “Subject to: HB 1295 Compliance.” Requesting authority to purchase fire station equipment through the County's Membership/Participation with BuyBoard's awarded vendor, Casco Industries, Inc. (contract # 432-13), in the amount of $12,184.16 for the Mercedes Fire Dept. (FY 2016). B. 56774 Urban County Program (UCP) is requesting consideration and approval of the following: 1. Resolution authorizing the submission of a 2016 Colonia Economically Distressed Areas Program (CEDAP) application in the amount of up to $1,000,000.00 and; 2. Authorizing the County Judge to act as the County's Executive Officer and Authorized Representative in all matters pertaining to the County's participation in the Texas Department of Agriculture's Texas Community Development Block Grant Program 2016 CEDAP Application. C. 56738 1. Subject to Compliance with HB 1295, when and if Applicable, the Urban County Program on behalf of the City of Peñitas is requesting approval of a best and final negotiated contract for professional engineering services with Lefevre Engineering & Management Consulting, LLC, in the amount of $7,500.00 utilizing CDBG FY 29 (2016) Peñitas Sidewalk funds. 2. Requesting approval of Work Authorization No. 1- “2016 Peñitas Sidewalk” in the amount of $7,500.00. D. 56739 1. Subject to Compliance with HB 1295, when and if Applicable, the Urban County Program on behalf of the City of Peñitas is requesting approval of a best and final negotiated contract for professional engineering services with Lefevre Engineering & Management Consulting, LLC, in the amount of $17,960.00 utilizing CDBG FY 29 (2016) Peñitas Other Public Facility Improvements funds. 2. Requesting approval of Work Authorization No. 1- “2016 Peñitas Other Public Facility Improvements” in the amount of $17,960.00. E. 56793 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services; 2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of Granjeno, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 29 (2016) Granjeno Parks, Recreational Facility Improvement funds. Professional Service Firm Grade Ranked Raba-Kistner Consultants, Inc. 98.67% Earth Co. 84.67% Fulcrum Consultants, Inc. 82.67% 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ___________________________ for the provision of material testing services for an Urban County Program Year 29 (2016) Granjeno Parks, Recreational Facility Improvements project. F. 56794 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services; 2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of Granjeno, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 29 (2016) Granjeno Parks, Recreational Facility Improvement funds. Professional Service Firm Grade Ranked Hinojosa Engineering, Inc. 95.67% Land Tech, Inc. 90.33% Terracon Consulting Engineers 88.00% 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of _________________________ for the provision of engineering services for an Urban County Program Year 29 (2016) Granjeno Parks, Recreational Facility Improvement project. G. 56744 Approval of land acquisition of Parcel #1 from Mr. Efrain J. Sanchez in the amount of $6,000.00 for the La Homa Street Improvements Project for the City of Palmview. H. 56743 Approval of land acquisition of Parcel #3 & 4 from Mr. Rogelio Rodriguez Lozano in the amount of $17,500.00 for the La Homa Street Improvements Project for the City of Palmview. I. 56742 Approval of land acquisition of Parcel #3A from Agua Special Utility District in the amount of $1,830.00 for the La Homa Street Improvements project for the City of Palmview.
Head Start Program: A. 56751 Appointment of One (1) Community Representative to serve on the Hidalgo County Head Start Program Policy Council, for a One (1) Year Term According to 45CFR Chapter XIII, 1304.50(b)(1)-(b)(7) Beginning in October - Pending Community Representative Appointment: Commissioner Joseph Palacios, Precinct 4
Precinct #1 - Comm. Cuellar: A. 56821 Discussion, consideration and approval to accept donation deed from Rhodes Enterprises, Inc., a Texas limited partnership for a property legally described as Tract A & Tract B Aurora Valley Phase 4 comprising of approximately 11.85 acres to be utilized as a County Park.
Precinct #2 - Comm. Cantu: A. 56836 Approval to appoint Manuel Treviño, Jr., student at the University of Texas Rio Grande Valley, as an intern under Hidalgo County Precinct 2 for the period of October 24, 2016 through November 4, 2016.
Precinct #4 - Comm. Palacios: A. 56846 Approval of First Amendment to Interlocal Cooperation Agreement between County and Edinburg Consolidated Independent School District (Brewster Park-Pct. 4)
Budget & Management: A. Budget Appropriations: 1. 56760 HSGP (1283): a. Approval of certification of revenues as certified by the County Auditor for revenues received from the LRGVDC relating to the Interlocal Agreement for the FY2015 Hidalgo County Municipal Law Enforcement Interoperability Communication Expansion Project. b. Approval of 2016 appropriation of funds into HSGP in the amount of $86,000.33.
Purchasing Department: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 56775 1. Presentations from participating Program Management Firms in connection with the design & construction of a New Hidalgo County Courthouse for the purpose of grading/evaluating and finalizing scoring sheets with each professional firm. 2. Approval of the evaluation/scoring grid for the purposes of ranking by Commissioners' Court of the five (5) participating firms: PROGRAM MANAGEMENT FIRM SCORE RANK BROADDUS + PROJECT CONTROL JLL HILL INTERNATIONAL DANNENBAUM JACOBS PROJECT MANAGEMENT CO. 3. Authority to commence negotiations for the purpose of finalizing a professional service agreement with the No. 1 ranked firm of _______________________________ for the design and construction of the New Hidalgo County Courthouse. 2. 56698 Presentation of sole-bid response received from STX Snacktime Vending Co. LLC meeting all specifications and/or requirements for the purpose of award and approval of contract for Hidalgo County-"Vending Machine Services"- RFB No:2016-307A-09-28-SMA. 3. 56631 Approval to establish the following deadlines for the submission of requisitions for goods and/or services to order and received prior to December 31, 2016 for General Fund and all other applicable funds: Major purchases deadline: October 28, 2016 Daily purchases deadline: November 04, 2016 B. Pct. 1 1. 56820 a. Acceptance and approval on an Interlocal Agreement between County of Hidalgo and City of Donna for the provisions of joint efforts for the Mile 12 1/2 (FM 88 - FM 493) Road Improvement Project; and b. Acceptance and approval of Interlocal Agreement Project: Improvements to Mile12 1/2 (FM 88 - FM 493) Road. 2. 56811 Acceptance and approval of request by Precinct No.1 for Supplemental No. 1 through Work Authorization No. 3 as submitted by TEDSI Infrastructure Group-Contract #C-08-227-02-09-PO#741616 for modification to original scope of work as more specifically described in Attachment "D" with an increase of $176,000 to the original amount reflected on the work authorization. 3. 56810 A. Pursuant to Article 14 of Contract #C-08-227-02-09 with TEDSI Infrastructure Group, a request for approval by engineer to permit the subcontracting of Halff & Associates, Inc and Aranda & Associates, Inc., in connection to Work Authorization No. 3 for the "Mile 6 West" project in Precinct One. B. Pursuant to Article 14 of Contract #C-08-227-02-09 with TEDSI Infrastructure Group, a request for approval by engineer to permit the subcontracting of Cordia SUE, LLC and Half & Associates, Inc., in connection to Work Authorization No. 4 for the "Mile 6 West" project in Precinct One. C. Pct. 2 1. 56834 Pursuant to contract with L&G Consulting Engineers, Inc. (Article 14), a request for approval by engineer to permit the subcontracting of B2Z Engineering, LLC in connection with Work Authorization No. 1 for the Pct 2 CRC Youth Facility Project. 2. 56764 Authority to advertise (including the authority to re-advertise project in the event that no bids are received and/or are rejected and project is still required) with approval of RFB plans and specifications as developed and drafted by Project Engineer L & G Engineering, for "Regional Linear Park Project - Phase 1"-RFB No. 2016-378-11-30-YZV and subject to TxDOT's approval. D. Pct. 4 1. 56824 Acceptance and approval of Work Authorization No. 1 (with an estimated cost of 9,501.62) as submitted by project engineer, L&G Consulting Engineers in connection with Contract# C-16-305-10-04.
Purchasing Department: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 56775 1. Presentations from participating Program Management Firms in connection with the design & construction of a New Hidalgo County Courthouse for the purpose of grading/evaluating and finalizing scoring sheets with each professional firm. 2. Approval of the evaluation/scoring grid for the purposes of ranking by Commissioners' Court of the five (5) participating firms: PROGRAM MANAGEMENT FIRM SCORE RANK BROADDUS + PROJECT CONTROL JLL HILL INTERNATIONAL DANNENBAUM JACOBS PROJECT MANAGEMENT CO. 3. Authority to commence negotiations for the purpose of finalizing a professional service agreement with the No. 1 ranked firm of _______________________________ for the design and construction of the New Hidalgo County Courthouse. 2. 56698 Presentation of sole-bid response received from STX Snacktime Vending Co. LLC meeting all specifications and/or requirements for the purpose of award and approval of contract for Hidalgo County-"Vending Machine Services"- RFB No:2016-307A-09-28-SMA. 3. 56631 Approval to establish the following deadlines for the submission of requisitions for goods and/or services to order and received prior to December 31, 2016 for General Fund and all other applicable funds: Major purchases deadline: October 28, 2016 Daily purchases deadline: November 04, 2016 B. Pct. 1 1. 56820 a. Acceptance and approval on an Interlocal Agreement between County of Hidalgo and City of Donna for the provisions of joint efforts for the Mile 12 1/2 (FM 88 - FM 493) Road Improvement Project; and b. Acceptance and approval of Interlocal Agreement Project: Improvements to Mile12 1/2 (FM 88 - FM 493) Road. 2. 56811 Acceptance and approval of request by Precinct No.1 for Supplemental No. 1 through Work Authorization No. 3 as submitted by TEDSI Infrastructure Group-Contract #C-08-227-02-09-PO#741616 for modification to original scope of work as more specifically described in Attachment "D" with an increase of $176,000 to the original amount reflected on the work authorization. 3. 56810 A. Pursuant to Article 14 of Contract #C-08-227-02-09 with TEDSI Infrastructure Group, a request for approval by engineer to permit the subcontracting of Halff & Associates, Inc and Aranda & Associates, Inc., in connection to Work Authorization No. 3 for the "Mile 6 West" project in Precinct One. B. Pursuant to Article 14 of Contract #C-08-227-02-09 with TEDSI Infrastructure Group, a request for approval by engineer to permit the subcontracting of Cordia SUE, LLC and Half & Associates, Inc., in connection to Work Authorization No. 4 for the "Mile 6 West" project in Precinct One. C. Pct. 2 1. 56834 Pursuant to contract with L&G Consulting Engineers, Inc. (Article 14), a request for approval by engineer to permit the subcontracting of B2Z Engineering, LLC in connection with Work Authorization No. 1 for the Pct 2 CRC Youth Facility Project. 2. 56764 Authority to advertise (including the authority to re-advertise project in the event that no bids are received and/or are rejected and project is still required) with approval of RFB plans and specifications as developed and drafted by Project Engineer L & G Engineering, for "Regional Linear Park Project - Phase 1"-RFB No. 2016-378-11-30-YZV and subject to TxDOT's approval. D. Pct. 4 1. 56824 Acceptance and approval of Work Authorization No. 1 (with an estimated cost of 9,501.62) as submitted by project engineer, L&G Consulting Engineers in connection with Contract# C-16-305-10-04.
Open Forum
20. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 56826 Pending/potential litigation - Contract #C-05-007-08-02; Juvenile Justice Center D. 56830 Pending/potential litigation - Edinburg Municipal Airport & City of Edinburg Property E. 56788 Cause No. CCD-0281-B; Electric Transmission Texas, LLC vs. Hidalgo County, Texas; In the County Court At Law No. 2 of Hidalgo County, Texas F. 56840 C-4230-16-G; Blanca Quintanilla and Glendy Hernandez v Hidalgo County Constable Pct. 3 G. 56777 Claim of Texas Department of Public Safety H. 56779 Claim of Ruben Alaniz I. 56807 Claim of Jose Rolando Gonzalez, Jr. J. 56843 Claim of Brittany Hernandez 21. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295) 22. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 56827 Pending/potential litigation - Contract #C-05-007-08-02; Juvenile Justice Center D. 56829 Pending/potential litigation - Edinburg Municipal Airport & City of Edinburg Property E. 56789 Cause No. CCD-0281-B; Electric Transmission Texas, LLC vs. Hidalgo County, Texas; In the County Court At Law No. 2 of Hidalgo County, Texas F. 56841 C-4230-16-G; Blanca Quintanilla and Glendy Hernandez v Hidalgo County Constable Pct. 3 G. 56778 Claim of Texas Department of Public Safety H. 56780 Claim of Ruben Alaniz I. 56808 Claim of Jose Rolando Gonzalez, Jr. J. 56845 Claim of Brittany Hernandez 23. Closed Session: Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed 24. Open Session: Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed 25. Adjourn