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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
October 13, 2016
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   County Judge's Office:
 
A. 56839   Discussion and action on Memorandum of Understanding between County of Hidalgo, City of Edinburg and Edinburg EDC regarding the development of and funding for a New Hidalgo County Courthouse.
 
6.   District Attorney's Office:
 
A. 56715   DA - US Department of Justice Funds (1256):
Appropriation of funds in the amount of $10,000.00 to fund the purchase of equipment for law enforcement personnel.
 
7.   Constables:
 
A. 56732   Constable Pct. #1 - LBSP 2017:
1. Authorization to accept the approval notice in reference to L.B.S.P.2017 for the amount of $35,000.00.
2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents.
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
4. Approval of certification of Revenues as certified by the County Auditor for the FY 2017 L.B.S.P. Grant.
5. Approval to appropriate the budget for Constable Office Precinct 1. L.B.S.P. 2017 Grant in the amount of $35,000.00.
 
B. 56767   Constable Pct. #2 - LBSP 2017:
1. Authorization to accept the Approval Notice in reference to L.B.S.P. FY2017 in the amount of $35,000.00.
2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents.
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues by County Auditor for the FY 2017 L.B.S.P. Grant.
5. Approval to appropriate the budget for Constable Office Precinct 2 L.B.S.P. 2017 Grant in the amount of $35,000.00.
 
C. 56771   Constable Pct. 3 - Local Border Security Program (1284):
1. Authorization to accept the Statement of Grant Award in reference to the Local Border Security Program FY17 in the amount of $95,000.00.
2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents.
3. Authorization to pay Overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues as certified by the County Auditor for the FY17 Local Border Security Program Grant.
5. Approval to appropriate the budget for Hidalgo County Constable Precinct 3 Office portion of the FY17 Local Border Security Program in the amount of $95,000.00.
 
D. 56818   Constable Pct. 3 - Homeland Security Grant Program Equipment for Border Operations - ATV - 1284
1. Authorization and approval to accept the Statement of Grant Award in reference to the Homeland Security Grant Program (HSGP) Equipment for Border Operations - ATV Grant Award No: 3113901 in the amount of $19,941.00.
2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents.
3. Approval of Certification of Revenues as certified by the County Auditor for the FY16 Homeland Security Grant Program Equipment for Border Operations - ATV.
4. Approval to appropriate the budget for Hidalgo County Constable Precinct 3 Office of the FY16 Homeland Security Grant Program Equipment for Border Operations - ATV in the amount of $19,941.00.
 
E. 56832  
Constable Pct. 4 - LBSP 2017:
1. Authorization to accept the Grant Award in reference to Local Border Security Program FY 2017 for the amount of $75,000.00 from the Texas Department of Public Safety; Texas Homeland Security State Administrative Agency for the period of September 1, 2016 to August 31, 2017.
2. Authorization and approval for County Judge, as authorized official, to electronically accept grant award form and related documents.
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues as certified by the County Auditor for the Local Border Security Program FY 2017 Grant.
5. Approval to appropriate the budget for the Hidalgo County Constable Precinct 4's portion of the Local Border Security Program FY 2017 Grant in the amount of $75,000.00.
 
8.   Sheriff's Office:
 
A. 56735   1. Approval of resolution to retire Hidalgo County Sheriff's Office K-9 "Dick" from his service to Hidalgo County and, upon its retirement, for the ownership transfer of K-9 "Dick" to Senior Deputy Javier Solis.
2. Approval of affidavit and receipt agreement.
3. Approval to declare surplus and remove from County Inventory list County Asset #49600 (Belgian Malinois) for medically required reasons, after removal from Hidalgo County Sheriff's Office service.
 
9.   Executive Office:
 
A. 56782   Approval to accept settlement check from Lexington Insurance Company in the amount of $51,056.92 to settle storm damages to County property during the Weather Event of May 31, 2016.
 
B. 56666   Approval to accept settlement check from American Zurich Insurance Company in the amount of $908.20 to settle auto accident claim with County vehicle. (Sheriff Office)
 
10.   Health & Human Services Department:
 
A.   Health Care Funding District:
 
1.   Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
 
B.   Indigent Health Care Program:
 
1.  
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
 
11.   Community Service Agency:
 
A. 56773   2017 CSBG CAP Plan and Budget
1. Public hearing regarding the proposed 2017 CSBG Community Action Plan and Budget
2. Discussion, consideration and possible action regarding adoption of the 2017 CSBG Community Action Plan and Budget
 
12.   Urban County:
 
A. 56847   “Subject to: HB 1295 Compliance.” Requesting authority to purchase fire station equipment through the County's Membership/Participation with BuyBoard's awarded vendor, Casco Industries, Inc. (contract # 432-13), in the amount of $12,184.16 for the Mercedes Fire Dept. (FY 2016).
 
B. 56774   Urban County Program (UCP) is requesting consideration and approval of the following:
1. Resolution authorizing the submission of a 2016 Colonia Economically Distressed Areas Program (CEDAP) application in the amount of up to $1,000,000.00 and;
2. Authorizing the County Judge to act as the County's Executive Officer and Authorized Representative in all matters pertaining to the County's participation in the Texas Department of Agriculture's Texas Community Development Block Grant Program 2016 CEDAP Application.
 
C. 56738   1. Subject to Compliance with HB 1295, when and if Applicable, the Urban County Program on behalf of the City of Peñitas is requesting approval of a best and final negotiated contract for professional engineering services with Lefevre Engineering & Management Consulting, LLC, in the amount of $7,500.00 utilizing CDBG FY 29 (2016) Peñitas Sidewalk funds.
2. Requesting approval of Work Authorization No. 1- “2016 Peñitas Sidewalk” in the amount of $7,500.00.
 
D. 56739   1. Subject to Compliance with HB 1295, when and if Applicable, the Urban County Program on behalf of the City of Peñitas is requesting approval of a best and final negotiated contract for professional engineering services with Lefevre Engineering & Management Consulting, LLC, in the amount of $17,960.00 utilizing CDBG FY 29 (2016) Peñitas Other Public Facility Improvements funds.
2. Requesting approval of Work Authorization No. 1- “2016 Peñitas Other Public Facility Improvements” in the amount of $17,960.00.
 
E. 56793   1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services;
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of Granjeno, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 29 (2016) Granjeno Parks, Recreational Facility Improvement funds.
Professional Service Firm Grade Ranked
Raba-Kistner Consultants, Inc. 98.67%
Earth Co. 84.67%
Fulcrum Consultants, Inc. 82.67%
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ___________________________ for the provision of material testing services for an Urban County Program Year 29 (2016) Granjeno Parks, Recreational Facility Improvements project.
 
F. 56794   1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services;
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of Granjeno, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 29 (2016) Granjeno Parks, Recreational Facility Improvement funds.
Professional Service Firm Grade Ranked
Hinojosa Engineering, Inc. 95.67%
Land Tech, Inc. 90.33%
Terracon Consulting Engineers 88.00%
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of _________________________ for the provision of engineering services for an Urban County Program Year 29 (2016) Granjeno Parks, Recreational Facility Improvement project.
 
G. 56744   Approval of land acquisition of Parcel #1 from Mr. Efrain J. Sanchez in the amount of $6,000.00 for the La Homa Street Improvements Project for the City of Palmview.
 
H. 56743   Approval of land acquisition of Parcel #3 & 4 from Mr. Rogelio Rodriguez Lozano in the amount of $17,500.00 for the La Homa Street Improvements Project for the City of Palmview.
 
I. 56742   Approval of land acquisition of Parcel #3A from Agua Special Utility District in the amount of $1,830.00 for the La Homa Street Improvements project for the City of Palmview.
 
13.   Head Start Program:
 
A. 56751   Appointment of One (1) Community Representative to serve on the Hidalgo County Head Start Program Policy Council, for a One (1) Year Term According to 45CFR Chapter XIII, 1304.50(b)(1)-(b)(7) Beginning in October - Pending Community Representative Appointment: Commissioner Joseph Palacios, Precinct 4
 
14.   Precinct #1 - Comm. Cuellar:
 
A. 56821   Discussion, consideration and approval to accept donation deed from Rhodes Enterprises, Inc., a Texas limited partnership for a property legally described as Tract A & Tract B Aurora Valley Phase 4 comprising of approximately 11.85 acres to be utilized as a County Park.
 
15.   Precinct #2 - Comm. Cantu:
 
A. 56836   Approval to appoint Manuel Treviño, Jr., student at the University of Texas Rio Grande Valley, as an intern under Hidalgo County Precinct 2 for the period of October 24, 2016 through November 4, 2016.
 
16.   Precinct #4 - Comm. Palacios:
 
A. 56846   Approval of First Amendment to Interlocal Cooperation Agreement between County and Edinburg Consolidated Independent School District (Brewster Park-Pct. 4)
 
17.   Budget & Management:
 
A.   Budget Appropriations:
 
1. 56760   HSGP (1283):
a. Approval of certification of revenues as certified by the County Auditor for revenues received from the LRGVDC relating to the Interlocal Agreement for the FY2015 Hidalgo County Municipal Law Enforcement Interoperability Communication Expansion Project.
b. Approval of 2016 appropriation of funds into HSGP in the amount of $86,000.33.
 
18.  
Purchasing Department:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 56775   1. Presentations from participating Program Management Firms in connection with the design & construction of a New Hidalgo County Courthouse for the purpose of grading/evaluating and finalizing scoring sheets with each professional firm.

2. Approval of the evaluation/scoring grid for the purposes of ranking by Commissioners' Court of the five (5) participating firms:
PROGRAM MANAGEMENT FIRM SCORE RANK
BROADDUS + PROJECT CONTROL
JLL
HILL INTERNATIONAL
DANNENBAUM
JACOBS PROJECT MANAGEMENT CO.

3. Authority to commence negotiations for the purpose of finalizing a professional service agreement with the No. 1 ranked firm of _______________________________ for the design and construction of the New Hidalgo County Courthouse.
 
2. 56698  
Presentation of sole-bid response received from STX Snacktime Vending Co. LLC meeting all specifications and/or requirements for the purpose of award and approval of contract for Hidalgo County-"Vending Machine Services"- RFB No:2016-307A-09-28-SMA.
 
3. 56631  
Approval to establish the following deadlines for the submission of requisitions for goods and/or services to order and received prior to December 31, 2016 for General Fund and all other applicable funds:
  • Major purchases deadline: October 28, 2016
  • Daily purchases deadline: November 04, 2016
 
B.   Pct. 1
 
1. 56820  
a. Acceptance and approval on an Interlocal Agreement between County of Hidalgo and City of Donna for the provisions of joint efforts for the Mile 12 1/2 (FM 88 - FM 493) Road Improvement Project; and
b. Acceptance and approval of Interlocal Agreement Project: Improvements to Mile12 1/2 (FM 88 - FM 493) Road.
 
2. 56811   Acceptance and approval of request by Precinct No.1 for Supplemental No. 1 through Work Authorization No. 3 as submitted by TEDSI Infrastructure Group-Contract #C-08-227-02-09-PO#741616 for modification to original scope of work as more specifically described in Attachment "D" with an increase of $176,000 to the original amount reflected on the work authorization.
 
3. 56810   A. Pursuant to Article 14 of Contract #C-08-227-02-09 with TEDSI Infrastructure Group, a request for approval by engineer to permit the subcontracting of Halff & Associates, Inc and Aranda & Associates, Inc., in connection to Work Authorization No. 3 for the "Mile 6 West" project in Precinct One.

B. Pursuant to Article 14 of Contract #C-08-227-02-09 with TEDSI Infrastructure Group, a request for approval by engineer to permit the subcontracting of Cordia SUE, LLC and Half & Associates, Inc., in connection to Work Authorization No. 4 for the "Mile 6 West" project in Precinct One.
 
C.   Pct. 2
 
1. 56834   Pursuant to contract with L&G Consulting Engineers, Inc. (Article 14), a request for approval by engineer to permit the subcontracting of B2Z Engineering, LLC in connection with Work Authorization No. 1 for the Pct 2 CRC Youth Facility Project.
 
2. 56764  
Authority to advertise (including the authority to re-advertise project in the event that no bids are received and/or are rejected and project is still required) with approval of RFB plans and specifications as developed and drafted by Project Engineer L & G Engineering, for "Regional Linear Park Project - Phase 1"-RFB No. 2016-378-11-30-YZV and subject to TxDOT's approval.
 
D.   Pct. 4
 
1. 56824   Acceptance and approval of Work Authorization No. 1 (with an estimated cost of 9,501.62) as submitted by project engineer, L&G Consulting Engineers in connection with Contract# C-16-305-10-04.
 
19.   Open Forum
 
20.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Pending and/or potential litigation
 
C. 56826   Pending/potential litigation - Contract #C-05-007-08-02; Juvenile Justice Center
 
D. 56830   Pending/potential litigation - Edinburg Municipal Airport & City of Edinburg Property
 
E. 56788   Cause No. CCD-0281-B; Electric Transmission Texas, LLC vs. Hidalgo County, Texas; In the County Court At Law No. 2 of Hidalgo County, Texas
 
F. 56840   C-4230-16-G; Blanca Quintanilla and Glendy Hernandez v Hidalgo County Constable Pct. 3
 
G. 56777   Claim of Texas Department of Public Safety
 
H. 56779   Claim of Ruben Alaniz
 
I. 56807   Claim of Jose Rolando Gonzalez, Jr.
 
J. 56843   Claim of Brittany Hernandez
 
21.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
22.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C. 56827   Pending/potential litigation - Contract #C-05-007-08-02; Juvenile Justice Center
 
D. 56829   Pending/potential litigation - Edinburg Municipal Airport & City of Edinburg Property
 
E. 56789   Cause No. CCD-0281-B; Electric Transmission Texas, LLC vs. Hidalgo County, Texas; In the County Court At Law No. 2 of Hidalgo County, Texas
 
F. 56841   C-4230-16-G; Blanca Quintanilla and Glendy Hernandez v Hidalgo County Constable Pct. 3
 
G. 56778   Claim of Texas Department of Public Safety
 
H. 56780   Claim of Ruben Alaniz
 
I. 56808   Claim of Jose Rolando Gonzalez, Jr.
 
J. 56845   Claim of Brittany Hernandez
 
23.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
24.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
25.   Adjourn
 

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