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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
October 4, 2016
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   County Judge's Office:
 
A. 56595   Proclamation Declaring October 2016 as Manufacturing Month in Hidalgo County.
 
B. 56592   Proclamation Declaring October 2016 as Breast Cancer Awareness Month
 
6.   District Attorney's Office:
 
A. 56496   Proclamation declaring October 2016 as Domestic Violence Awareness month.
 
B. 56701  
DA-Border Prosecution Unit Grant (BPU) (1281):
1. Approval to accept the Region 3-Border Prosecution Unit Grant in the amount of $375,000.00, effective 09/01/2016 through 08/31/2017.
2. Approval of certification of revenues as certified by the County Auditor for the FY 2017 Region 3-Border Prosecution Unit grant funds in the amount of $375,000.00.
3. Approval to appropriate the FY 2017 Region 3- Border Prosecution Unit grant funds.
4. Approval to revise the salary schedule in accordance with Commissioners Court approval.
 
C. 56621   DA-Victim Coordinator and Liaison Grant (VCLG) (1281):
Approval and authorization for County Judge to sign the Inventory Report Form.
 
D. 56630   DA - Grand Jury (1100):
Appropriation of funds in the amount of $300.00 to fund the purchase of reference materials for grand jury sessions.

 
7.   Constables:
 
A. 56653   Constable Precinct #4 - TTBH-Security (1285):
1. Discussion, Consideration and Approval of Certification of Revenues by the County Auditor.
2. Approval of the following personnel action:
Action Slot No. Dept/
Program

Position Title Proposed
Budgeted
Salary
Create 0001 294-019 Deputy Constable Step I $44,577.00

3. Approval of appropriation of funds.
4. Approval of salary schedule in accordance with Commissioners' Court action.
 
8.   Sheriff's Office:
 
A. 56681  
Sheriff's Office - LBSP FY17 (1284):
1. Authorization and approval to accept the Local Border Security Program (LBSP) FY17 grant (Grant#2996102).
2. Authorization for County Judge, as authorized official, to electronically sign grant award form and related documents.
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues as certified by the County Auditor for the Local Border Security Program FY 2017 (Grant #2996102).
5. Approval to appropriate the budget for the LBSP-17 (#2996102) grant award in the amount of $225,000.00.
 
9.   Executive Office:
 
A. 56725   Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
 
B. 56728   Request by American Legion Post 408 to use the courthouse square parking lot for the Veterans' Day Parade to be held on Saturday, November 5, 2016 (8-11am)
 
10.   Human Resources:
 
A. 56716   Precinct #1 - Sanitation (1100):
1. Requesting waiver of the Budget Amendment Policy- Personnel - Related Amendments.
2. Discussion, consideration and approval to create (1) one FT temporary position as follows not to exceed (3) three months, effective 10/17/2016:
Slot# Dept/
Program
Position Title Proposed
Budgeted Salary
T036 121-001 Maintenance III (Temporary) $6,760.00/yr - $13.00/hr

Road Maintenance (1200):

3. Discussion, consideration and approval to create (1) one FT temporary position as follows not to exceed (3) three months, effective 10/17/2016:
Slot#
Dept/
Program
Position Title
Proposed
Budgeted Salary
T147 121-005 Maintenance III (Temporary) $6,760.00/yr - $13.00/hr

3. Approval to revise the salary schedules in accordance with Commissioners Court action.
 
B. 56402   DA Criminal (1100) / DA Investigation HB65 (1223) / HIDTA - Other Sharing (1253):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval of the following personnel actions effective,10/17/16 :
Action Slot# Dept/
Program
Current/Proposed
Position Title
Current
Budgeted
Salary
Proposed
Budgeted
Salary
Delete /
Auto Allowance (Delete)
0002 270-013
Criminal Investigator II
$56,650.00 $0.00
A167 080-007 $3,600.00 $0.00
Create /
Auto Allowance (Add)
0124 080-002
Criminal Investigator II
$0.00 $56,650.00
$0.00 $3,600.00
Delete 0001 270-013 Assistant Chief Investigator $66,950.00 $0.00
Create 0125 080-002 Chief Criminal Investigator $0.00 $66,950.00

3. Approval of interdepartmental transfer.
4. Approval to transfer Employee #211168 to position 080-002-0124.
5. Approval to transfer Employee# 211184 to position 080-002-0125.
6. Approval to revise the salary schedule in accordance with Commissioners Court action.
 
11.   HIDTA - Task Force:
 
A. 56661   1. Requesting authorization and approval to accept Award Number G15SS0002A, Supplement Number 3, between Hidalgo County and the Executive Office of the President-Office of National Drug Control Policy, increasing the award amount by $69,900.00. Grant period is from 01/01/15 to 12/31/16.
2. Approval of certification of revenues as certified by the Hidalgo County Auditor.
3. Approval of appropriation of funds.4. Requesting authorization to pay overtime under the grant terms and conditions.
 
B. 56524   HIDTA FED SHRG-USDJ (1254):
1. Approval to amend (increase) the 2016 HIDTA Task Force - U.S. Department of Justice Budget (1254) for the amount of $155,000.00
2. Approval to appropriate funds for the amount of $155,000.00 in the 2016 HIDTA Task Force - U.S. Department of Justice Budget.
 
12.   Health & Human Services Department:
 
A. 56385   Presentation of the Walk Across Texas Challenge #9 Winners.
 
B. 56703   Requesting approval of letter to UT-RGV and UT-Medical Branch Galveston in support of their CDC application regarding Vector Borne Diseases.
 
C. 56673   1. Discussion on updating Commissioner's Court on ZIKA surveillance, prevention, intervention and medical updates.
2. Discussion, consideration and approval of Local Government Code Section 262.024 regarding purchasing exemption on ZIKA related expenditures.
 
D. 56656   1. Requesting approval to accept the DSHS TX Healthy Communities grant contract Amendment #2016-003876-01. The purpose of the amendment is to amend certain contractual language, to add the FY 17 award allocation of $50,000.00 and to extend the contract term to September 30, 2017.
2. Requesting approval for County Judge to e-sign the TX Healthy Communities contract Amendment and related documents.
3. Requesting approval of the Certification of Revenue in the amount of $50,000.00.
4. Requesting approval of the budget appropriation in the amount of $50,000.00.
 
E. 56636   Requesting approval to process the following invoice as a claim with authority for County Treasurer to issue payment after review, audit and processing procedures are completed by County Auditor.
Date Invoice # Vendor Amount Purpose
06/30/16 201606-0 Clinical Pathology Labs $45.50 Patient lab results
Total $45.50
 
F.   Health Care Funding District:
 
1.   Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
 
G.   Indigent Health Care Program:
 
1.  
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
 
2. 56540   Approval of Interlocal Cooperation Contract between University of Texas Science Center at Houston (UT Health), an agency of the State of Texas and Hidalgo County, Texas (serving as the Anchor entity for the Regional Healthcare Partnership, Region 5).
 
13.   Emergency Management:
 
A. 56672  
1. Discussion and approval of Interlocal Agreement between the Monte Alto Volunteer Fire Department and Hidalgo County for the FY 2015 Hidalgo County Municipal Law Enforcement Interoperability Communication Expansion Project.

2. Discussion and approval of Interlocal Agreement between the City of Edcouch and Hidalgo County for the FY 2015 Hidalgo County Municipal Law Enforcement Interoperability Communication Expansion Project.
 
14.   IT Department:
 
A. 56696   WIC
Requesting approval to process the following invoices as claims with the authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor:

Vendor
Name
Vendor
Number
Invoice
Number
Invoice
Date
Invoice
Amount
Time Warner Cable 231924 8260 18 004 08 3/1/2015 $1,872.62
Time Warner Cable 231924 8260 18 004 08 3/19/2015 $723.16
Time Warner Cable 231924 8260 18 004 08 4/19/2015 $427.24
Time Warner Cable 231924 8261 18 004 08 5/19/2015 $684.19
Time Warner Cable 231924 8262 18 004 08 6/19/2015 $648.95
Time Warner Cable 231924 8263 18 004 08 7/19/2015 $647.33
Time Warner Cable 231924 8264 18 004 08 8/19/2015 $650.10
Time Warner Cable 231924 8265 18 004 08 9/19/2015 $260.04
TOTAL: $5,913.63
 
B. 56644   139th District Court:
Authorization and approval to purchase new wireless device with data service through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following:
Description: User Name/ID: Service Plan:
Data Card w/ service Judge Jose R. Flores / 137847 4G Mobile Broadband Unl. @ $37.99 per month
 
15.   Urban County:
 
A. 56688   "Subject to Compliance with HB 1295, when and if Applicable." Urban County Program on behalf of the City of Progreso is requesting authority to purchase playground equipment for the Progreso City Park. Purchase will be made from American Parks Company (contract # 423-13), an approved vendor through Hidalgo County’s membership and participation with the State of Texas Buy Board. The total amount of purchase including shipping is $2,563.00 (quote attached) funded thru UCP FY 28 (2015) Progreso – Park, Recreational Facilities funds.
 
B. 56686   1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services.

2. Presentation of the scoring grid for the purpose of ranking by Commissioner’s Court of at least three (3) professional engineering firms from the county’s approved “pool” as graded and evaluated by the City of Elsa, Urban County Program and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 29 (2016) City of Elsa– Street Improvement funds.
Professional Service Firm Grade Ranked
Sigler, Winston, Greenwood Engineers 87.67%
CSJ Group 86.00%
Rio Delta Engineering 84.33%

3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ____________________ for the provision of engineering services for an Urban County Program Year 29 (2016) City of Elsa– Street Improvement project.
 
C. 56689   "Subject to Compliance with HB 1295, when and if Applicable." Urban County Program on behalf of the City of Progreso is requesting authority to purchase fire station equipment (bunker gear) for the Progreso Fire Department. Purchase will be made from NAFECO (contract # 432-13) an approved vendor through Hidalgo County’s membership and participation with Buyboard. The total amount of purchase is $19,988.00 (quote attached) funded thru UCP FY 29 (2016) Progreso – Fire Station/Equipment line item.
 
D. 56695   "Subject to Compliance with HB 1295, when and if Applicable." The Urban County Program is requesting the award of a bid and the approval of a contract with R G Enterprises, LLC, dba G & G Contractors for the rehabilitation of the following:

1. (1) Unit in the City of Weslaco for rehabilitation in the total contract amount of $17,159.79 to R G Enterprises, LLC, dba G & G Contractors.
 
E. 56677   1. Subject to Compliance with HB 1295, when and if Applicable, the Urban County Program on behalf of the City of Peñitas is requesting approval of a best and final negotiated contract for professional engineering services with South Texas Infrastructure Group, LLC, in the amount of $29,682.00 utilizing CDBG FY 28 (2015) Peñitas Street Improvement funds.

2. Requesting approval of Work Authorization No. 1- “2015 Peñitas Street Improvements” in the amount of $29,682.00.
 
F. 56599   "Subject to Compliance with HB 1295, when and if Applicable." Urban County Program on behalf of the City of Mercedes is requesting authority to purchase furniture for the Dr. Hector P. Garcia Memorial Library. Purchase will be made from Library Interiors of Texas (contract # 14/022CG-07) through Hidalgo County's membership/participation with Harris County Department of Education (HCDE) Choice Partners. The total amount of purchase is $13,306.54 (quote attached) funded thru UCP FY 29 (2016) Public Service (General) Library funds.
 
16.   Elections Administration:
 
A. 56660   1. Discussion and/or action, including but not limited to Election updates

2. Discussion, consideration, and approval to add Early Voting polling location(s) for November 8, 2016 General Election:
A. Pct. #3 - The Mansion
2401 N. Moorefield
Palmview, Texas

B. Palmview City Hall
400 W. Veterans Blvd.
Palmview, Texas
 
B. 56680   1. Approval of 2016 General Election Service Contract between the Hidalgo County Elections Department and the Edcouch-Elsa Independent School District to be held on November 8, 2016.

2. Approval of 2016 General Election Service Contract between the Hidalgo County Elections Department and the Valley View Independent School District to be held on November 8, 2016.

3. Approval of 2016 General Election Service Contract between the Hidalgo County Elections Department and the Hidalgo Independent School District to be held on November 8, 2016.

4. Approval of 2016 General Election Service Contract between the Hidalgo County Elections Department and the Monte Alto Independent School District to be held on November 8, 2016.

5. Approval of 2016 General Election Service Contract between the Hidalgo County Elections Department and the Mercedes Independent School District to be held on November 8, 2016.

6. Approval of 2016 General Election Service Contract between the Hidalgo County Elections Department and the Mercedes Independent School District for their special Tax Ratification Election to be held on November 8, 2016.
 
17.   Head Start Program:
 
A. 56664   Discussion, Approval/Appointment of One (1) Community Representative by Each Member of the Commissioners' Court to Serve on the Hidalgo County Head Start Program Policy Council, for a One (1) Year Term According to 45 CFR Chapter XIII, 1304.50(b)(1)-(b)(7) Beginning in October
 
18.   Planning Department:
 
A. 56625   Reimbursement of Financial Guarantee
Ranchitos Escondidos Ph.1-A Subdivision
- Pct.4 (Forrest N. Runnels Jr., Vice-President) (Cesar Chavez Road & FM 2812) Retention Pond Improvements completed
 
19.   Precinct #1 - Comm. Cuellar:
 
A. 56671   Discussion, consideration and approval to accept donation deed from Rhodes Enterprises, Inc., a Texas limited partnership for a property legally described as Tract A & Tract B Aurora Valley Phase 4 comprising of approximately 11.85 acres to be utilized as a County Park.
 
20.   Precinct #2 - Comm. Cantu:
 
A. 56704   Requesting approval of First Amendment to Interlocal Cooperation Agreement between Hidalgo County and Hidalgo County Regional Mobility Authority previously approved by CC on 3/5/14, to revise Exhibit A & B of the agreement.
 
21.   Precinct #3 - Comm. Flores:
 
A. 56604   1. Requesting approval of Interlocal Cooperation Agreement between City of Palmhurst and County of Hidalgo for roads improvements project.
2. Approval of ICA Project in accordance with Texas Government Code 791.014 to overlay portions of the following roads within the City's municipal limits: Stewart Road, Glasscock Road, Los Ebanos Road, Trosper Road, Mayberry Road, Bryan Road, and Taylor Road.
 
B. 56544   1. Approval and acceptance for Commissioner Precinct No. 3, Joe M. Flores, to sign the Notice of Intent (NOI) for Stormwater Discharges Associated with Construction Activity under TPDES General Permit (TXR150000) from Texas Commission on Environmental Quality (TCEQ).

2. Requesting approval of payment in the amount of $325.00 to TCEQ for the application fee and authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
 
22.   Budget & Management:
 
A.   Budget Appropriations:
 
1. 56513   Pct 3-Shary Rd (FM1924-SH107) (1303):
Approval of 2016 appropriation of funds in the amount of $428,658.74 to fund anticipated project expenditures.
 
23.  
Purchasing Department:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 56683   Presentation (with applicable action) for the sole purpose of qualifying the scoring and grading of the SOQ Packets received for the Program Manager in connection with the design and construction of the New Hidalgo County Courthouse (5 packets received - 2 with missing information);
1. Determination by HCCC as to the "waiving of minor technicalities" (missing information by two vendors with supporting documentation and detail in "BACKGROUND" below. In the alternative, _______
2. Action to disqualify two firms, due to missing information in SOQ submittals described in (see "BACKGROUND" for supporting documentation)._______
 
B.   Pct. 1
 
1. 56352   Acceptance and approval of the following listed construction contract documents as awarded, reviewed and approved by Legal Counsel for the following HC Precinct No 1- Paving and Drainage Improvements Projects:
Project Name Contract
Number
Awarded
Contractor
Amount
1) Mile 11 North (FM 1015 to Mile 1 West C-16-279-09-06 Texas Cordia Construction, LLC $608,381.00
2) Mile 14.5 North (Mile 4 to Mile 6) C-16-280-09-06 Texas Cordia Construction, LLC $620,631.00
 
2. 56624   a. Acceptance and approval of a Professional Services Agreement #C-16-330-10-04 with TEDSI Infrastructure Group, Inc. for the purposes of "professional engineering services" for: [FEMA] Project PA-06-TX-4245-PW-00176: SITES (18-28) within INDIAN HILLS SUBDIVISION located within Hidalgo County Precinct No. 1.

b. Acceptance and approval of Work Authorization No. 1 (estimated cost of $ 118,737.18) as submitted by project engineer, TEDSI Infrastructure Group, Inc. for [FEMA] Project PA-06-TX-4245-PW-00176: SITES (18-28) in connection to agreement # C-16-330-10-04.
 
C.   Pct. 3
 
1. 56580   Requesting approval of Supplemental Agreement No. 1 to the current agreement (C-12-246-10-16) with L&G Consulting Engineers Inc, d/b/a L&G Engineering, for the Tom Gill / Liberty Road (from US Expressway 83 to FM 2221) to reflect an extension of time.
 
D.   Pct. 4
 
1. 56693   Requesting approval of a professional services agreement with L&G ENGINEERING for (on call)-"GEO TECHNICAL and CONSTRUCTION MATERIALS TESTING SERVICES" for projects located within HIDALGO COUNTY PRECINCT NO. 4.
 
2. 56627   Pursuant to Article 14 of the "professional engineering services" agreement #C-16-248-07-06 & WA1 with TERRACON CONSULTANTS, INC, is requesting approval to engage the services of SUB-CONTRACTORS (PULIDO'S DIAMOND CORING).
 
3. 56648   A. Approval to award the lowest and best bid meeting to Rigney Construction & Development L.L.C. in connection with the M Road Building Phase I Renovations.

B. Requesting approval for Precinct No. 4 Commissioner or designee to execute change orders.
 
4. 56400   Requesting authority to advertise (including the authority to re-advertise the project in the event that no bids are received and/or are rejected and project is still required) and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto as developed by project engineer Halff & Associates for Recovery and Motor Pool Improvements at Hidalgo County Precinct No. 4.
 
E.   Health & Human Services Dept.
 
1. 56706  
Pursuant to current agreement with "Performance Logic, Inc." a [Cooperative Purchasing Program Agreement] between Hidalgo County and Harris County Hospital District d/b/a Harris Health System, requesting approval to "Terminate" this agreement with effective time and date 12:01a.m., September 30, 2016 for the provisions of the "Software System and other pertinent related items with the 1115 Medicaid Waiver Project" in connection to C-14-117-04-02.
 
F.   WIC
 
1. 56258   Acceptance and approval to enter into Business Associate Agreement between Hidalgo County Health and Human Services-WIC Program and South Texas College in connection with Affiliation and Program Agreement for Clinical Experience.
 
G.   District Attorney
 
1. 56367  
Approval of Second Amendment to contract #C-15-281-10-27 with Elite Transportation of "Amended Exhibits "B1-Bid Page" to the contract for the provision of the Dead Body Pickup and Transport Services.
 
H.   Co. Wide
 
1. 56518   Requesting authority to purchase Accessories, Equipment and supplies for our 2016 Vehicle Replacement Program Vehicles thru the following requisitions to include but not limited to availability and market price fluctuation. .
Department Requisition # Vendor Amount
Fire Marshal's 305924 Fleet Safety $3,756.53
Emergency Management 306439 Fleet Safety $4,226.46
Constable Pct. 1 306031 Fleet Safety $47,977.78
Constable Pct. 2 305746 Fleet Safety $36,543.03
Constable Pct. 3
304698
305547
304691
Pending
Pending
Pending
Fleet Safety
Enforcement Video
Enforcement Video
Kustom Signals
Kustom Signals
Fleet Safety
$15,995.84
$4,820.00
$9,640.00
$3,102.84
$1,551.42
$9,758.17
Constable Pct. 4 306458
306313
306409
306314
South Texa Comm.
Fleet Safety
Fleet Safety
Copsync
$198.00
$27,172.23
$4,698.72
$7,924.75
Sheriff's Office 306299
306315
306308
306307
306195
Fleet Safety
Safety Vision
Galls
W.W. Grainger
Fleet Safety
$9,036.00
$115,744.50
$2,945.00
$795.69
$402,667.77
Total 708,554.73
 
2. 56395   Title VI/Nondiscrimination:
Authority to include Title VI/Nondiscrimination Plan and additional language to Hidalgo County Legal Notice procurement packets.
 
24.   Open Forum
 
25.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Pending and/or potential litigation
 
C. 56726   C-4469-16-D; Fernando Reyna, etal v County of Hidalgo
 
D. 56662   Claim of Gabriel Gutierrez
 
E. 56678   Claim of Matthew Mason
 
26.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
27.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C. 56727   C-4469-16-D; Fernando Reyna, et al v County of Hidalgo
 
D. 56663   Claim of Gabriel Gutierrez
 
E. 56679   Claim of Matthew Mason
 
28.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
29.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
30.   Adjourn
 

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