1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations 6. 56685 A.) Request approval to create one (1) Safety Inspector position from the Maintenance & Operations Budget and set Salary at $45,923.00 B.) Approval of the Revised Salary Schedule and Budget Amendment to fund new position as noted in Item A in the amount of $15,873.63 to fund through the remainder of 2016. 7. 56721 Requesting approval to accept bid and approval to execute Requirements Agreement with multiple vendors meeting all specified requirements for RFB No. HCDD1-16-043-09-14 "Inlets, Manholes and Related Items", subject to compliance with HB23 and/or HB1295. 8. 56718 Recommending bid award and approval of contract to Roy's Hauling Service, Inc., sole responsible bidder meeting all requirements / specifications for RFB No. HCDD1-16-044-09-14, "Hauling Services of Construction Materials", subject to compliance with HB23 and/or HB1295.. (Contract # C-HCDD1-16-044-10-04) 9. 56682 Requesting approval to terminate Agreement for Professional Engineering Services with DOS Logistics, Inc. with Hidalgo County Precinct 4 Alamo Control Structure project that was approved by Board of Directors on September 9, 2014. 10. 56690 A.) Requesting approval of closing documents as they relate to Pct. 2 Fee Simple Right of Way Project - Parcel 26. B.) Requesting approval of closing documents as they relate to Pct. 2 Fee Simple Right of Way Project - Parcel 27. 11. 56684 2013 BOND SERIES Requesting approval of Work Authorization No. 6 to Agreement No. HCDD1-16-008-02-12 with Urban Infrastructure Group, Inc. in the amount of $8,108.87 as it relates to Engineering Services for Pct. 1 - Mile 13 1/2 and 1015 area Drainage Improvement Project / Villa Drive. (Subject to HB1295) 12. 56687 Discussion and status update as it relates to Interlocal Agreement between Hidalgo County Irrigation District No.1 and Hidalgo County Drainage District No. 1, Penitas Pump House. 13. 56700 Requesting approval of final negotiated agreement with Quintanilla, Headley & Associates, Inc. as it relates to Professional Surveying Services for Mercedes Lateral Project. Approved for negotiations by HCDD1 Board on 06-07-2016. 14. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 15. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 16. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 17. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 18. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 56740 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. 2016 Intradepartmental transfers: A. 56722 2016 - Human Services (1100) B. 56720 2016 - County Auditor (1100) C. 56711 2016 - Nuisance Abatement Program (1100) D. 56697 2016 - Justice Crt Tech (1242) E. 56691 2016 - Constable Pct. 1 (1100) F. 56642 2016 - Constable Pct.2 (1100) G. 56674 2016 - I. T. Department (1100) H. 56709 2016 - Pct.4 (1200) I. 56655 2016 - Pct.4 (1200) J. 56651 2016 - Elections (1100) K. 56702 2016 - Pct 2 Sanitation (1100) L. 56668 2016 - Pct 2 Rancho Blanco Rd Prj (1200) M. 56665 2016 - Pct 2 Rd Maint (1200) N. 56647 2016 - Pct. 2 CRC Alamo (1100) O. 56646 2016 - Pct. 2 CRC San Juan (1100) P. 56622 2016 - Pct. 2 TxDOT Dicker Rd Prj. (23rd-Jackson) (1315) Q. 56639 2016 - Pct. 2 Regional Park (1200) S. 56637 2016 - J.P. Pct. 2 Pl. 2 (1100) T. 56635 2016 - Human Services (1100) U. 56549 2016 - Tax Office/Scofflaw (1100) V. 56658 2016 - Treasurer's Office (1100) W. 56659 2016 - JP Pct 3-PL 2 (1100) X. 56519 2016 - Tax Office (1100) 3. 2016 Interdepartmental transfers: A. 56723 Co Wide Adm (1100): Approval of 2016 interdepartmental transfer from General Litigation to Co Wide Adm in the amount of $13,336.00 for various projects. B. 56724 Facilities Mgmt Co Wide (1100): Approval of 2016 interdepartmental transfer from Co Wide Adm to Facilities Mgmt Co Wide in the amount of $ 13,336.00 for various projects. C. 56707 Pct 2 Rancho Blanco Rd Prj (1200): Approval of 2016 interdepartmental transfer from Pct 2 ICA SJ Sioux Rd Project to Pct 2 Rancho Blanco Rd Project in the amount of $26,945.81 to fund acquisition service project expenditures. D. 56638 Pct 2 Sioux Rd Prj (1200): Approval of 2016 interdepartmental transfer from Pct 2 San Antonio Rd Project to Pct 2 Sioux Rd Project in the amount of $339.25 to fund project expenditures. E. 56694 Pct 4 Adm (1200): Approval of 2016 Interdepartmental Transfer from Pct 4 Rd Maint to Pct 4 Adm in the amount of $300.00. F. 56669 Pct 4 CRC Sunflower (1100): Approval of 2016 Interdepartmental transfer from Pct 4 CRC Sunflower/SH 107 to Pct 4 CRC Sunflower in the amount of $4,203.92. G. 56623 Urban County (1100): Requesting approval of interdepartmental transfer from (463) to (472) in the amount of $1,350.00 to fund bank loan interest payment 4. Planning Department: A. 56652 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 5. Executive Office: A. 56572 Approval of Right of Way Permits: Agua Special Utility District: 1. 30 in. sewer line (B1-a) is to be constructed within Hidalgo County ROW from the east ROW line of TxDOT of Abram Rd (FM 1427) to the west ROW line Hidalgo County Irrigation District on the north of Ojo de Agua Subdivision. The stations are from 1+16.67 to 10+06, a total length of 890 LF. 2. 36 in. sewer line (E2 & E2-f) is to be constructed within Hidalgo County ROW on Greene Rd. from 7 ft. north of north property line of lot 1 from Los Trevinos Subdivision to 22 ft. north of north property line of lot A of E.M. Goodwin Subdivision with exception of TxDOT ROW on Old U.S. 83 and Union Pacific Railroad ROW. The stations are 5 ft. south of 29+55 to 5 ft. north of 51+05, a total length of 1980 LF. sewer line will cross Greene Rd., be placed through the edge of the road and there will be some residential connections. 3. 36 in. sewer line (E2) is to be constructed within Hidalgo County ROW on 1st St. from 31 ft. west of lot 2 and 5 property line from Los Trevinos Subdivision to the west ROW line of Greene Rd. The stations are from 45 ft. west from station 22+56 to 29+57, a total length of 746 LF. The sewer line will be placed through the edge of the street and there will be some residential connection. 4. 36 in. sewer line (E2) is to be constructed within Hidalgo County ROW on Mike Barrera St. from between east ROW of Bates Rd. to the end of the cul de sac of the same street. The stations are from 0+08 to 11+35. a total length of 1127 LF. The sewer line will cross Mike Barrera St., be going along the ROW and there will be some residential connection. 5. 36 in. sewer line (E1) is to be constructed within Hidalgo County ROW on Bates Rd. from between lots 1 and 3 to 74 feet south from the north boundary line of lot 9 south of Mike Barrera St. The stations are from 8+69 to 28+68, a total of length of 1999 LF. The sewer line will cross Bates Rd. once, be going along the ROW and there will be some residential connection. 6. Tax Refunds: A. 56562 ACCOUNT NUMBER PAYER AMOUNT B1845.00.000.0025.00 BB&T MORTGAGE $7,617.50 C0830.00.000.0006.00 CORELOGIC $6,980.88 L3074.01.000.0078.00 TMAR FREIGHT INTERNATIONAL LLC $4,794.38 L6682.00.002.0049.00 CORELOGIC $3,453.63 T3659.00.000.0007.00 CORELOGIC $2,897.93 7. Membership Dues: A. 56676 I.T. Dept. (1100): Approval to pay 2016 annual membership dues to Texas Association of Governmental Information Technology Managers in the amount of $150.00 (Requisition # 306212) with authorization for County Treasurer to issue a check after auditing procedures are completed by County Auditor. B. 56590 Health & Human Services Dept. (1293): Approval to pay the Texas Association of City & County Health Officials (TACCHO) membership for 2016-2017 year with the authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor. C. 56503 County Auditor (1100): Requesting approval to pay 2016-2017 membership dues to the Government Finance Officer's Association in the amount of $1,775.00 (Req. 306343) for Mr. Raymundo Eufracio, CPA, County Auditor, Ms. Arcilia B. Duran, CPA, Director of Audit Division, Ms. Linda C. Fong, First Asst. Auditor, Ms. Marcela Luna, Director of Finance Division, Ms. Nereyda Gonzalez, Financial Accounting Supervisor, and Ms. Deborah Fischer, Grants Accounting Supervisor, with the authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. 8. Auditor's Office: A. 56434 Presentation of Fund Information Report B. 56452 Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports. 9. Budget & Management: A. 56719 General Fund Health Sweep (1100): Approval to transfer lapsed health insurance fringe benefits from various departments to the Co Wide Adm-Contingency account. B. 56628 1. Approval of reimbursement in the amount of $992,873.02 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 09/10/16 to 09/23/16. 09/10-16/16 $584,703.45 09/17-23/16 $408,169.57 TOTAL $992,873.02 2. Approval of wire transfer to cover claims paid. C. Interfund transfers: 1. 56654 Pct. 4 (1100): Approval of 2016 interfund transfer from Pct 4 Rd Maintenance, program 007, (1200) to Pct 4 CRC Sunflower/SH107, program 123, and Pct 4 Sanitation, program 001, (1100) in the amount of $21,691.80. 10. Purchasing Dept: Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 56705 2. Approval of request for payment No.4 (retainage) submitted by Gomez Paving LLC in the amount of $7,545.00. Project: San Carlos CRC- Sunflower Park. P.O. 743731. B. 56675 Acceptance and approval of Work Authorization Nos. 12 - 20 as submitted by Millennium Engineers Group, Inc. for [FEMA] projects within Hidalgo County Precinct No. 1, in connection to agreement # C-16-328-08-30. C. 56645 Library System: Requesting approval to remove two (2) items from inventory list (see exhibit A) and as further detailed in the attached supporting documentation D. 56619 Requesting approval of payment for Invoice #20162843 in the amount of $83,809.30 submitted for professional engineering services by TEDSI Infrastructure Group, contract C-12-119-07-31 (WA# 3) for the Pct. 2 Dicker Road Project. F. 56532 Add/Delete Fuel Card/Users: 1. Hidalgo County Purchasing - Add fuel card user 2. Executive Office/ Nuisance Abatement Program - Fuel Card user 3. Adult Probation - Add/ delete fuel card users 4. Health & Human Services - add fuel card user G. 56516 Approval to clarify previously approved AI-40343 approved on 9/03/13 to continue with the monitoring service with Alan Yoder Enterprises, Inc. d/b/a Superior Alarms in the amount of $15.00/month as allowed by the automatic renewal per the Agreement T & C (Section B), or canceled by either party (subject to 30-day notification). H. 56495 93rd DC: Joel Espinoza, Court Coordinator at 93rd District Court, on behalf of Honorable Judge Rodolfo Delgado, is formally requesting to remove 3 fixed assets from their inventory list with detailed description of said fixed assets attached as "Exhibit A".
Approval of Certificate of Substantial Completion for San Carlos CRC- Sunflower Park Project, with authority for County Judge to sign document
County Judge's Office: A. 56595 Proclamation Declaring October 2016 as Manufacturing Month in Hidalgo County. B. 56592 Proclamation Declaring October 2016 as Breast Cancer Awareness Month
District Attorney's Office: C. 56621 DA-Victim Coordinator and Liaison Grant (VCLG) (1281): Approval and authorization for County Judge to sign the Inventory Report Form. D. 56630 DA - Grand Jury (1100): Appropriation of funds in the amount of $300.00 to fund the purchase of reference materials for grand jury sessions.
Constables: A. 56653 Constable Precinct #4 - TTBH-Security (1285): 1. Discussion, Consideration and Approval of Certification of Revenues by the County Auditor. 2. Approval of the following personnel action: Action Slot No. Dept/ Program Position Title Proposed Budgeted Salary Create 0001 294-019 Deputy Constable Step I $44,577.00 3. Approval of appropriation of funds. 4. Approval of salary schedule in accordance with Commissioners' Court action.
Health & Human Services Department: A. 56385 Presentation of the Walk Across Texas Challenge #9 Winners. B. 56703 Requesting approval of letter to UT-RGV and UT-Medical Branch Galveston in support of their CDC application regarding Vector Borne Diseases. C. 56673 1. Discussion on updating Commissioner's Court on ZIKA surveillance, prevention, intervention and medical updates. 2. Discussion, consideration and approval of Local Government Code Section 262.024 regarding purchasing exemption on ZIKA related expenditures. D. 56656 1. Requesting approval to accept the DSHS TX Healthy Communities grant contract Amendment #2016-003876-01. The purpose of the amendment is to amend certain contractual language, to add the FY 17 award allocation of $50,000.00 and to extend the contract term to September 30, 2017. 2. Requesting approval for County Judge to e-sign the TX Healthy Communities contract Amendment and related documents. 3. Requesting approval of the Certification of Revenue in the amount of $50,000.00. 4. Requesting approval of the budget appropriation in the amount of $50,000.00. E. 56636 Requesting approval to process the following invoice as a claim with authority for County Treasurer to issue payment after review, audit and processing procedures are completed by County Auditor. Date Invoice # Vendor Amount Purpose 06/30/16 201606-0 Clinical Pathology Labs $45.50 Patient lab results Total $45.50 F. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures G. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures 2. 56540 Approval of Interlocal Cooperation Contract between University of Texas Science Center at Houston (UT Health), an agency of the State of Texas and Hidalgo County, Texas (serving as the Anchor entity for the Regional Healthcare Partnership, Region 5).
District Attorney's Office: A. 56496 Proclamation declaring October 2016 as Domestic Violence Awareness month. B. 56701 DA-Border Prosecution Unit Grant (BPU) (1281): 1. Approval to accept the Region 3-Border Prosecution Unit Grant in the amount of $375,000.00, effective 09/01/2016 through 08/31/2017. 2. Approval of certification of revenues as certified by the County Auditor for the FY 2017 Region 3-Border Prosecution Unit grant funds in the amount of $375,000.00. 3. Approval to appropriate the FY 2017 Region 3- Border Prosecution Unit grant funds. 4. Approval to revise the salary schedule in accordance with Commissioners Court approval.
Sheriff's Office: A. 56681 Sheriff's Office - LBSP FY17 (1284): 1. Authorization and approval to accept the Local Border Security Program (LBSP) FY17 grant (Grant#2996102). 2. Authorization for County Judge, as authorized official, to electronically sign grant award form and related documents. 3. Authorization to pay overtime reimbursable under the grant terms and conditions. 4. Approval of Certification of Revenues as certified by the County Auditor for the Local Border Security Program FY 2017 (Grant #2996102). 5. Approval to appropriate the budget for the LBSP-17 (#2996102) grant award in the amount of $225,000.00.
Executive Office: A. 56725 Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting
Human Resources: A. 56716 Precinct #1 - Sanitation (1100): 1. Requesting waiver of the Budget Amendment Policy- Personnel - Related Amendments. 2. Discussion, consideration and approval to create (1) one FT temporary position as follows not to exceed (3) three months, effective 10/17/2016: Slot# Dept/ Program Position Title Proposed Budgeted Salary T036 121-001 Maintenance III (Temporary) $6,760.00/yr - $13.00/hr Road Maintenance (1200): 3. Discussion, consideration and approval to create (1) one FT temporary position as follows not to exceed (3) three months, effective 10/17/2016: Slot# Dept/ Program Position Title Proposed Budgeted Salary T147 121-005 Maintenance III (Temporary) $6,760.00/yr - $13.00/hr 3. Approval to revise the salary schedules in accordance with Commissioners Court action. B. 56402 DA Criminal (1100) / DA Investigation HB65 (1223) / HIDTA - Other Sharing (1253): 1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments. 2. Discussion, consideration, and approval of the following personnel actions effective,10/17/16 : Action Slot# Dept/ Program Current/Proposed Position Title Current Budgeted Salary Proposed Budgeted Salary Delete / Auto Allowance (Delete) 0002 270-013 Criminal Investigator II $56,650.00 $0.00 A167 080-007 $3,600.00 $0.00 Create / Auto Allowance (Add) 0124 080-002 Criminal Investigator II $0.00 $56,650.00 $0.00 $3,600.00 Delete 0001 270-013 Assistant Chief Investigator $66,950.00 $0.00 Create 0125 080-002 Chief Criminal Investigator $0.00 $66,950.00 3. Approval of interdepartmental transfer. 4. Approval to transfer Employee #211168 to position 080-002-0124. 5. Approval to transfer Employee# 211184 to position 080-002-0125. 6. Approval to revise the salary schedule in accordance with Commissioners Court action.
HIDTA - Task Force: A. 56661 1. Requesting authorization and approval to accept Award Number G15SS0002A, Supplement Number 3, between Hidalgo County and the Executive Office of the President-Office of National Drug Control Policy, increasing the award amount by $69,900.00. Grant period is from 01/01/15 to 12/31/16. 2. Approval of certification of revenues as certified by the Hidalgo County Auditor. 3. Approval of appropriation of funds.4. Requesting authorization to pay overtime under the grant terms and conditions. B. 56524 HIDTA FED SHRG-USDJ (1254): 1. Approval to amend (increase) the 2016 HIDTA Task Force - U.S. Department of Justice Budget (1254) for the amount of $155,000.00 2. Approval to appropriate funds for the amount of $155,000.00 in the 2016 HIDTA Task Force - U.S. Department of Justice Budget.
Emergency Management: A. 56672 1. Discussion and approval of Interlocal Agreement between the Monte Alto Volunteer Fire Department and Hidalgo County for the FY 2015 Hidalgo County Municipal Law Enforcement Interoperability Communication Expansion Project. 2. Discussion and approval of Interlocal Agreement between the City of Edcouch and Hidalgo County for the FY 2015 Hidalgo County Municipal Law Enforcement Interoperability Communication Expansion Project.
IT Department: A. 56696 WIC Requesting approval to process the following invoices as claims with the authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor: Vendor Name Vendor Number Invoice Number Invoice Date Invoice Amount Time Warner Cable 231924 8260 18 004 08 3/1/2015 $1,872.62 Time Warner Cable 231924 8260 18 004 08 3/19/2015 $723.16 Time Warner Cable 231924 8260 18 004 08 4/19/2015 $427.24 Time Warner Cable 231924 8261 18 004 08 5/19/2015 $684.19 Time Warner Cable 231924 8262 18 004 08 6/19/2015 $648.95 Time Warner Cable 231924 8263 18 004 08 7/19/2015 $647.33 Time Warner Cable 231924 8264 18 004 08 8/19/2015 $650.10 Time Warner Cable 231924 8265 18 004 08 9/19/2015 $260.04 TOTAL: $5,913.63 B. 56644 139th District Court: Authorization and approval to purchase new wireless device with data service through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following: Description: User Name/ID: Service Plan: Data Card w/ service Judge Jose R. Flores / 137847 4G Mobile Broadband Unl. @ $37.99 per month
Urban County: A. 56688 "Subject to Compliance with HB 1295, when and if Applicable." Urban County Program on behalf of the City of Progreso is requesting authority to purchase playground equipment for the Progreso City Park. Purchase will be made from American Parks Company (contract # 423-13), an approved vendor through Hidalgo County’s membership and participation with the State of Texas Buy Board. The total amount of purchase including shipping is $2,563.00 (quote attached) funded thru UCP FY 28 (2015) Progreso – Park, Recreational Facilities funds. B. 56686 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services. 2. Presentation of the scoring grid for the purpose of ranking by Commissioner’s Court of at least three (3) professional engineering firms from the county’s approved “pool” as graded and evaluated by the City of Elsa, Urban County Program and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 29 (2016) City of Elsa– Street Improvement funds. Professional Service Firm Grade Ranked Sigler, Winston, Greenwood Engineers 87.67% CSJ Group 86.00% Rio Delta Engineering 84.33% 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ____________________ for the provision of engineering services for an Urban County Program Year 29 (2016) City of Elsa– Street Improvement project. C. 56689 "Subject to Compliance with HB 1295, when and if Applicable." Urban County Program on behalf of the City of Progreso is requesting authority to purchase fire station equipment (bunker gear) for the Progreso Fire Department. Purchase will be made from NAFECO (contract # 432-13) an approved vendor through Hidalgo County’s membership and participation with Buyboard. The total amount of purchase is $19,988.00 (quote attached) funded thru UCP FY 29 (2016) Progreso – Fire Station/Equipment line item. D. 56695 "Subject to Compliance with HB 1295, when and if Applicable." The Urban County Program is requesting the award of a bid and the approval of a contract with R G Enterprises, LLC, dba G & G Contractors for the rehabilitation of the following: 1. (1) Unit in the City of Weslaco for rehabilitation in the total contract amount of $17,159.79 to R G Enterprises, LLC, dba G & G Contractors. E. 56677 1. Subject to Compliance with HB 1295, when and if Applicable, the Urban County Program on behalf of the City of Peñitas is requesting approval of a best and final negotiated contract for professional engineering services with South Texas Infrastructure Group, LLC, in the amount of $29,682.00 utilizing CDBG FY 28 (2015) Peñitas Street Improvement funds. 2. Requesting approval of Work Authorization No. 1- “2015 Peñitas Street Improvements” in the amount of $29,682.00. F. 56599 "Subject to Compliance with HB 1295, when and if Applicable." Urban County Program on behalf of the City of Mercedes is requesting authority to purchase furniture for the Dr. Hector P. Garcia Memorial Library. Purchase will be made from Library Interiors of Texas (contract # 14/022CG-07) through Hidalgo County's membership/participation with Harris County Department of Education (HCDE) Choice Partners. The total amount of purchase is $13,306.54 (quote attached) funded thru UCP FY 29 (2016) Public Service (General) Library funds.
Elections Administration: A. 56660 1. Discussion and/or action, including but not limited to Election updates 2. Discussion, consideration, and approval to add Early Voting polling location(s) for November 8, 2016 General Election: A. Pct. #3 - The Mansion 2401 N. Moorefield Palmview, Texas B. Palmview City Hall 400 W. Veterans Blvd. Palmview, Texas B. 56680 1. Approval of 2016 General Election Service Contract between the Hidalgo County Elections Department and the Edcouch-Elsa Independent School District to be held on November 8, 2016. 2. Approval of 2016 General Election Service Contract between the Hidalgo County Elections Department and the Valley View Independent School District to be held on November 8, 2016. 3. Approval of 2016 General Election Service Contract between the Hidalgo County Elections Department and the Hidalgo Independent School District to be held on November 8, 2016. 4. Approval of 2016 General Election Service Contract between the Hidalgo County Elections Department and the Monte Alto Independent School District to be held on November 8, 2016. 5. Approval of 2016 General Election Service Contract between the Hidalgo County Elections Department and the Mercedes Independent School District to be held on November 8, 2016. 6. Approval of 2016 General Election Service Contract between the Hidalgo County Elections Department and the Mercedes Independent School District for their special Tax Ratification Election to be held on November 8, 2016.
Head Start Program: A. 56664 Discussion, Approval/Appointment of One (1) Community Representative by Each Member of the Commissioners' Court to Serve on the Hidalgo County Head Start Program Policy Council, for a One (1) Year Term According to 45 CFR Chapter XIII, 1304.50(b)(1)-(b)(7) Beginning in October
Planning Department: A. 56625 Reimbursement of Financial Guarantee Ranchitos Escondidos Ph.1-A Subdivision - Pct.4 (Forrest N. Runnels Jr., Vice-President) (Cesar Chavez Road & FM 2812) Retention Pond Improvements completed
Precinct #2 - Comm. Cantu: A. 56704 Requesting approval of First Amendment to Interlocal Cooperation Agreement between Hidalgo County and Hidalgo County Regional Mobility Authority previously approved by CC on 3/5/14, to revise Exhibit A & B of the agreement.
Precinct #3 - Comm. Flores: A. 56604 1. Requesting approval of Interlocal Cooperation Agreement between City of Palmhurst and County of Hidalgo for roads improvements project. 2. Approval of ICA Project in accordance with Texas Government Code 791.014 to overlay portions of the following roads within the City's municipal limits: Stewart Road, Glasscock Road, Los Ebanos Road, Trosper Road, Mayberry Road, Bryan Road, and Taylor Road. B. 56544 1. Approval and acceptance for Commissioner Precinct No. 3, Joe M. Flores, to sign the Notice of Intent (NOI) for Stormwater Discharges Associated with Construction Activity under TPDES General Permit (TXR150000) from Texas Commission on Environmental Quality (TCEQ). 2. Requesting approval of payment in the amount of $325.00 to TCEQ for the application fee and authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
Budget & Management: A. Budget Appropriations: 1. 56513 Pct 3-Shary Rd (FM1924-SH107) (1303): Approval of 2016 appropriation of funds in the amount of $428,658.74 to fund anticipated project expenditures.
Purchasing Department: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 56683 Presentation (with applicable action) for the sole purpose of qualifying the scoring and grading of the SOQ Packets received for the Program Manager in connection with the design and construction of the New Hidalgo County Courthouse (5 packets received - 2 with missing information); 1. Determination by HCCC as to the "waiving of minor technicalities" (missing information by two vendors with supporting documentation and detail in "BACKGROUND" below. In the alternative, _______ 2. Action to disqualify two firms, due to missing information in SOQ submittals described in (see "BACKGROUND" for supporting documentation)._______ B. Pct. 1 1. 56352 Acceptance and approval of the following listed construction contract documents as awarded, reviewed and approved by Legal Counsel for the following HC Precinct No 1- Paving and Drainage Improvements Projects: Project Name Contract Number Awarded Contractor Amount 1) Mile 11 North (FM 1015 to Mile 1 West C-16-279-09-06 Texas Cordia Construction, LLC $608,381.00 2) Mile 14.5 North (Mile 4 to Mile 6) C-16-280-09-06 Texas Cordia Construction, LLC $620,631.00 2. 56624 a. Acceptance and approval of a Professional Services Agreement #C-16-330-10-04 with TEDSI Infrastructure Group, Inc. for the purposes of "professional engineering services" for: [FEMA] Project PA-06-TX-4245-PW-00176: SITES (18-28) within INDIAN HILLS SUBDIVISION located within Hidalgo County Precinct No. 1. b. Acceptance and approval of Work Authorization No. 1 (estimated cost of $ 118,737.18) as submitted by project engineer, TEDSI Infrastructure Group, Inc. for [FEMA] Project PA-06-TX-4245-PW-00176: SITES (18-28) in connection to agreement # C-16-330-10-04. C. Pct. 3 1. 56580 Requesting approval of Supplemental Agreement No. 1 to the current agreement (C-12-246-10-16) with L&G Consulting Engineers Inc, d/b/a L&G Engineering, for the Tom Gill / Liberty Road (from US Expressway 83 to FM 2221) to reflect an extension of time. D. Pct. 4 1. 56693 Requesting approval of a professional services agreement with L&G ENGINEERING for (on call)-"GEO TECHNICAL and CONSTRUCTION MATERIALS TESTING SERVICES" for projects located within HIDALGO COUNTY PRECINCT NO. 4. 2. 56627 Pursuant to Article 14 of the "professional engineering services" agreement #C-16-248-07-06 & WA1 with TERRACON CONSULTANTS, INC, is requesting approval to engage the services of SUB-CONTRACTORS (PULIDO'S DIAMOND CORING). 3. 56648 A. Approval to award the lowest and best bid meeting to Rigney Construction & Development L.L.C. in connection with the M Road Building Phase I Renovations. B. Requesting approval for Precinct No. 4 Commissioner or designee to execute change orders. 4. 56400 Requesting authority to advertise (including the authority to re-advertise the project in the event that no bids are received and/or are rejected and project is still required) and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto as developed by project engineer Halff & Associates for Recovery and Motor Pool Improvements at Hidalgo County Precinct No. 4. E. Health & Human Services Dept. 1. 56706 Pursuant to current agreement with "Performance Logic, Inc." a [Cooperative Purchasing Program Agreement] between Hidalgo County and Harris County Hospital District d/b/a Harris Health System, requesting approval to "Terminate" this agreement with effective time and date 12:01a.m., September 30, 2016 for the provisions of the "Software System and other pertinent related items with the 1115 Medicaid Waiver Project" in connection to C-14-117-04-02. F. WIC 1. 56258 Acceptance and approval to enter into Business Associate Agreement between Hidalgo County Health and Human Services-WIC Program and South Texas College in connection with Affiliation and Program Agreement for Clinical Experience. G. District Attorney 1. 56367 Approval of Second Amendment to contract #C-15-281-10-27 with Elite Transportation of "Amended Exhibits "B1-Bid Page" to the contract for the provision of the Dead Body Pickup and Transport Services. H. Co. Wide 1. 56518 Requesting authority to purchase Accessories, Equipment and supplies for our 2016 Vehicle Replacement Program Vehicles thru the following requisitions to include but not limited to availability and market price fluctuation. . Department Requisition # Vendor Amount Fire Marshal's 305924 Fleet Safety $3,756.53 Emergency Management 306439 Fleet Safety $4,226.46 Constable Pct. 1 306031 Fleet Safety $47,977.78 Constable Pct. 2 305746 Fleet Safety $36,543.03 Constable Pct. 3 304698 305547 304691 Pending Pending Pending Fleet Safety Enforcement Video Enforcement Video Kustom Signals Kustom Signals Fleet Safety $15,995.84 $4,820.00 $9,640.00 $3,102.84 $1,551.42 $9,758.17 Constable Pct. 4 306458 306313 306409 306314 South Texa Comm. Fleet Safety Fleet Safety Copsync $198.00 $27,172.23 $4,698.72 $7,924.75 Sheriff's Office 306299 306315 306308 306307 306195 Fleet Safety Safety Vision Galls W.W. Grainger Fleet Safety $9,036.00 $115,744.50 $2,945.00 $795.69 $402,667.77 Total 708,554.73 2. 56395 Title VI/Nondiscrimination: Authority to include Title VI/Nondiscrimination Plan and additional language to Hidalgo County Legal Notice procurement packets.
Open Forum
25. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 56726 C-4469-16-D; Fernando Reyna, etal v County of Hidalgo D. 56662 Claim of Gabriel Gutierrez E. 56678 Claim of Matthew Mason 26. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295) 27. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 56727 C-4469-16-D; Fernando Reyna, et al v County of Hidalgo D. 56663 Claim of Gabriel Gutierrez E. 56679 Claim of Matthew Mason 28. Closed Session: Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed 29. Open Session: Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed 30. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations 6. 56685 A.) Request approval to create one (1) Safety Inspector position from the Maintenance & Operations Budget and set Salary at $45,923.00 B.) Approval of the Revised Salary Schedule and Budget Amendment to fund new position as noted in Item A in the amount of $15,873.63 to fund through the remainder of 2016. 7. 56721 Requesting approval to accept bid and approval to execute Requirements Agreement with multiple vendors meeting all specified requirements for RFB No. HCDD1-16-043-09-14 "Inlets, Manholes and Related Items", subject to compliance with HB23 and/or HB1295. 8. 56718 Recommending bid award and approval of contract to Roy's Hauling Service, Inc., sole responsible bidder meeting all requirements / specifications for RFB No. HCDD1-16-044-09-14, "Hauling Services of Construction Materials", subject to compliance with HB23 and/or HB1295.. (Contract # C-HCDD1-16-044-10-04) 9. 56682 Requesting approval to terminate Agreement for Professional Engineering Services with DOS Logistics, Inc. with Hidalgo County Precinct 4 Alamo Control Structure project that was approved by Board of Directors on September 9, 2014. 10. 56690 A.) Requesting approval of closing documents as they relate to Pct. 2 Fee Simple Right of Way Project - Parcel 26. B.) Requesting approval of closing documents as they relate to Pct. 2 Fee Simple Right of Way Project - Parcel 27. 11. 56684 2013 BOND SERIES Requesting approval of Work Authorization No. 6 to Agreement No. HCDD1-16-008-02-12 with Urban Infrastructure Group, Inc. in the amount of $8,108.87 as it relates to Engineering Services for Pct. 1 - Mile 13 1/2 and 1015 area Drainage Improvement Project / Villa Drive. (Subject to HB1295) 12. 56687 Discussion and status update as it relates to Interlocal Agreement between Hidalgo County Irrigation District No.1 and Hidalgo County Drainage District No. 1, Penitas Pump House. 13. 56700 Requesting approval of final negotiated agreement with Quintanilla, Headley & Associates, Inc. as it relates to Professional Surveying Services for Mercedes Lateral Project. Approved for negotiations by HCDD1 Board on 06-07-2016. 14. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 15. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 16. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 17. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 18. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 56740 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. 2016 Intradepartmental transfers: A. 56722 2016 - Human Services (1100) B. 56720 2016 - County Auditor (1100) C. 56711 2016 - Nuisance Abatement Program (1100) D. 56697 2016 - Justice Crt Tech (1242) E. 56691 2016 - Constable Pct. 1 (1100) F. 56642 2016 - Constable Pct.2 (1100) G. 56674 2016 - I. T. Department (1100) H. 56709 2016 - Pct.4 (1200) I. 56655 2016 - Pct.4 (1200) J. 56651 2016 - Elections (1100) K. 56702 2016 - Pct 2 Sanitation (1100) L. 56668 2016 - Pct 2 Rancho Blanco Rd Prj (1200) M. 56665 2016 - Pct 2 Rd Maint (1200) N. 56647 2016 - Pct. 2 CRC Alamo (1100) O. 56646 2016 - Pct. 2 CRC San Juan (1100) P. 56622 2016 - Pct. 2 TxDOT Dicker Rd Prj. (23rd-Jackson) (1315) Q. 56639 2016 - Pct. 2 Regional Park (1200) S. 56637 2016 - J.P. Pct. 2 Pl. 2 (1100) T. 56635 2016 - Human Services (1100) U. 56549 2016 - Tax Office/Scofflaw (1100) V. 56658 2016 - Treasurer's Office (1100) W. 56659 2016 - JP Pct 3-PL 2 (1100) X. 56519 2016 - Tax Office (1100) 3. 2016 Interdepartmental transfers: A. 56723 Co Wide Adm (1100): Approval of 2016 interdepartmental transfer from General Litigation to Co Wide Adm in the amount of $13,336.00 for various projects. B. 56724 Facilities Mgmt Co Wide (1100): Approval of 2016 interdepartmental transfer from Co Wide Adm to Facilities Mgmt Co Wide in the amount of $ 13,336.00 for various projects. C. 56707 Pct 2 Rancho Blanco Rd Prj (1200): Approval of 2016 interdepartmental transfer from Pct 2 ICA SJ Sioux Rd Project to Pct 2 Rancho Blanco Rd Project in the amount of $26,945.81 to fund acquisition service project expenditures. D. 56638 Pct 2 Sioux Rd Prj (1200): Approval of 2016 interdepartmental transfer from Pct 2 San Antonio Rd Project to Pct 2 Sioux Rd Project in the amount of $339.25 to fund project expenditures. E. 56694 Pct 4 Adm (1200): Approval of 2016 Interdepartmental Transfer from Pct 4 Rd Maint to Pct 4 Adm in the amount of $300.00. F. 56669 Pct 4 CRC Sunflower (1100): Approval of 2016 Interdepartmental transfer from Pct 4 CRC Sunflower/SH 107 to Pct 4 CRC Sunflower in the amount of $4,203.92. G. 56623 Urban County (1100): Requesting approval of interdepartmental transfer from (463) to (472) in the amount of $1,350.00 to fund bank loan interest payment 4. Planning Department: A. 56652 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 5. Executive Office: A. 56572 Approval of Right of Way Permits: Agua Special Utility District: 1. 30 in. sewer line (B1-a) is to be constructed within Hidalgo County ROW from the east ROW line of TxDOT of Abram Rd (FM 1427) to the west ROW line Hidalgo County Irrigation District on the north of Ojo de Agua Subdivision. The stations are from 1+16.67 to 10+06, a total length of 890 LF. 2. 36 in. sewer line (E2 & E2-f) is to be constructed within Hidalgo County ROW on Greene Rd. from 7 ft. north of north property line of lot 1 from Los Trevinos Subdivision to 22 ft. north of north property line of lot A of E.M. Goodwin Subdivision with exception of TxDOT ROW on Old U.S. 83 and Union Pacific Railroad ROW. The stations are 5 ft. south of 29+55 to 5 ft. north of 51+05, a total length of 1980 LF. sewer line will cross Greene Rd., be placed through the edge of the road and there will be some residential connections. 3. 36 in. sewer line (E2) is to be constructed within Hidalgo County ROW on 1st St. from 31 ft. west of lot 2 and 5 property line from Los Trevinos Subdivision to the west ROW line of Greene Rd. The stations are from 45 ft. west from station 22+56 to 29+57, a total length of 746 LF. The sewer line will be placed through the edge of the street and there will be some residential connection. 4. 36 in. sewer line (E2) is to be constructed within Hidalgo County ROW on Mike Barrera St. from between east ROW of Bates Rd. to the end of the cul de sac of the same street. The stations are from 0+08 to 11+35. a total length of 1127 LF. The sewer line will cross Mike Barrera St., be going along the ROW and there will be some residential connection. 5. 36 in. sewer line (E1) is to be constructed within Hidalgo County ROW on Bates Rd. from between lots 1 and 3 to 74 feet south from the north boundary line of lot 9 south of Mike Barrera St. The stations are from 8+69 to 28+68, a total of length of 1999 LF. The sewer line will cross Bates Rd. once, be going along the ROW and there will be some residential connection. 6. Tax Refunds: A. 56562 ACCOUNT NUMBER PAYER AMOUNT B1845.00.000.0025.00 BB&T MORTGAGE $7,617.50 C0830.00.000.0006.00 CORELOGIC $6,980.88 L3074.01.000.0078.00 TMAR FREIGHT INTERNATIONAL LLC $4,794.38 L6682.00.002.0049.00 CORELOGIC $3,453.63 T3659.00.000.0007.00 CORELOGIC $2,897.93 7. Membership Dues: A. 56676 I.T. Dept. (1100): Approval to pay 2016 annual membership dues to Texas Association of Governmental Information Technology Managers in the amount of $150.00 (Requisition # 306212) with authorization for County Treasurer to issue a check after auditing procedures are completed by County Auditor. B. 56590 Health & Human Services Dept. (1293): Approval to pay the Texas Association of City & County Health Officials (TACCHO) membership for 2016-2017 year with the authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor. C. 56503 County Auditor (1100): Requesting approval to pay 2016-2017 membership dues to the Government Finance Officer's Association in the amount of $1,775.00 (Req. 306343) for Mr. Raymundo Eufracio, CPA, County Auditor, Ms. Arcilia B. Duran, CPA, Director of Audit Division, Ms. Linda C. Fong, First Asst. Auditor, Ms. Marcela Luna, Director of Finance Division, Ms. Nereyda Gonzalez, Financial Accounting Supervisor, and Ms. Deborah Fischer, Grants Accounting Supervisor, with the authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. 8. Auditor's Office: A. 56434 Presentation of Fund Information Report B. 56452 Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports. 9. Budget & Management: A. 56719 General Fund Health Sweep (1100): Approval to transfer lapsed health insurance fringe benefits from various departments to the Co Wide Adm-Contingency account. B. 56628 1. Approval of reimbursement in the amount of $992,873.02 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 09/10/16 to 09/23/16. 09/10-16/16 $584,703.45 09/17-23/16 $408,169.57 TOTAL $992,873.02 2. Approval of wire transfer to cover claims paid. C. Interfund transfers: 1. 56654 Pct. 4 (1100): Approval of 2016 interfund transfer from Pct 4 Rd Maintenance, program 007, (1200) to Pct 4 CRC Sunflower/SH107, program 123, and Pct 4 Sanitation, program 001, (1100) in the amount of $21,691.80. 10. Purchasing Dept: Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 56705 2. Approval of request for payment No.4 (retainage) submitted by Gomez Paving LLC in the amount of $7,545.00. Project: San Carlos CRC- Sunflower Park. P.O. 743731. B. 56675 Acceptance and approval of Work Authorization Nos. 12 - 20 as submitted by Millennium Engineers Group, Inc. for [FEMA] projects within Hidalgo County Precinct No. 1, in connection to agreement # C-16-328-08-30. C. 56645 Library System: Requesting approval to remove two (2) items from inventory list (see exhibit A) and as further detailed in the attached supporting documentation D. 56619 Requesting approval of payment for Invoice #20162843 in the amount of $83,809.30 submitted for professional engineering services by TEDSI Infrastructure Group, contract C-12-119-07-31 (WA# 3) for the Pct. 2 Dicker Road Project. F. 56532 Add/Delete Fuel Card/Users: 1. Hidalgo County Purchasing - Add fuel card user 2. Executive Office/ Nuisance Abatement Program - Fuel Card user 3. Adult Probation - Add/ delete fuel card users 4. Health & Human Services - add fuel card user G. 56516 Approval to clarify previously approved AI-40343 approved on 9/03/13 to continue with the monitoring service with Alan Yoder Enterprises, Inc. d/b/a Superior Alarms in the amount of $15.00/month as allowed by the automatic renewal per the Agreement T & C (Section B), or canceled by either party (subject to 30-day notification). H. 56495 93rd DC: Joel Espinoza, Court Coordinator at 93rd District Court, on behalf of Honorable Judge Rodolfo Delgado, is formally requesting to remove 3 fixed assets from their inventory list with detailed description of said fixed assets attached as "Exhibit A".
Approval of Certificate of Substantial Completion for San Carlos CRC- Sunflower Park Project, with authority for County Judge to sign document
County Judge's Office: A. 56595 Proclamation Declaring October 2016 as Manufacturing Month in Hidalgo County. B. 56592 Proclamation Declaring October 2016 as Breast Cancer Awareness Month
District Attorney's Office: C. 56621 DA-Victim Coordinator and Liaison Grant (VCLG) (1281): Approval and authorization for County Judge to sign the Inventory Report Form. D. 56630 DA - Grand Jury (1100): Appropriation of funds in the amount of $300.00 to fund the purchase of reference materials for grand jury sessions.
Constables: A. 56653 Constable Precinct #4 - TTBH-Security (1285): 1. Discussion, Consideration and Approval of Certification of Revenues by the County Auditor. 2. Approval of the following personnel action: Action Slot No. Dept/ Program Position Title Proposed Budgeted Salary Create 0001 294-019 Deputy Constable Step I $44,577.00 3. Approval of appropriation of funds. 4. Approval of salary schedule in accordance with Commissioners' Court action.
Health & Human Services Department: A. 56385 Presentation of the Walk Across Texas Challenge #9 Winners. B. 56703 Requesting approval of letter to UT-RGV and UT-Medical Branch Galveston in support of their CDC application regarding Vector Borne Diseases. C. 56673 1. Discussion on updating Commissioner's Court on ZIKA surveillance, prevention, intervention and medical updates. 2. Discussion, consideration and approval of Local Government Code Section 262.024 regarding purchasing exemption on ZIKA related expenditures. D. 56656 1. Requesting approval to accept the DSHS TX Healthy Communities grant contract Amendment #2016-003876-01. The purpose of the amendment is to amend certain contractual language, to add the FY 17 award allocation of $50,000.00 and to extend the contract term to September 30, 2017. 2. Requesting approval for County Judge to e-sign the TX Healthy Communities contract Amendment and related documents. 3. Requesting approval of the Certification of Revenue in the amount of $50,000.00. 4. Requesting approval of the budget appropriation in the amount of $50,000.00. E. 56636 Requesting approval to process the following invoice as a claim with authority for County Treasurer to issue payment after review, audit and processing procedures are completed by County Auditor. Date Invoice # Vendor Amount Purpose 06/30/16 201606-0 Clinical Pathology Labs $45.50 Patient lab results Total $45.50 F. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures G. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures 2. 56540 Approval of Interlocal Cooperation Contract between University of Texas Science Center at Houston (UT Health), an agency of the State of Texas and Hidalgo County, Texas (serving as the Anchor entity for the Regional Healthcare Partnership, Region 5).
District Attorney's Office: A. 56496 Proclamation declaring October 2016 as Domestic Violence Awareness month. B. 56701 DA-Border Prosecution Unit Grant (BPU) (1281): 1. Approval to accept the Region 3-Border Prosecution Unit Grant in the amount of $375,000.00, effective 09/01/2016 through 08/31/2017. 2. Approval of certification of revenues as certified by the County Auditor for the FY 2017 Region 3-Border Prosecution Unit grant funds in the amount of $375,000.00. 3. Approval to appropriate the FY 2017 Region 3- Border Prosecution Unit grant funds. 4. Approval to revise the salary schedule in accordance with Commissioners Court approval.
Sheriff's Office: A. 56681 Sheriff's Office - LBSP FY17 (1284): 1. Authorization and approval to accept the Local Border Security Program (LBSP) FY17 grant (Grant#2996102). 2. Authorization for County Judge, as authorized official, to electronically sign grant award form and related documents. 3. Authorization to pay overtime reimbursable under the grant terms and conditions. 4. Approval of Certification of Revenues as certified by the County Auditor for the Local Border Security Program FY 2017 (Grant #2996102). 5. Approval to appropriate the budget for the LBSP-17 (#2996102) grant award in the amount of $225,000.00.
Executive Office: A. 56725 Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting
Human Resources: A. 56716 Precinct #1 - Sanitation (1100): 1. Requesting waiver of the Budget Amendment Policy- Personnel - Related Amendments. 2. Discussion, consideration and approval to create (1) one FT temporary position as follows not to exceed (3) three months, effective 10/17/2016: Slot# Dept/ Program Position Title Proposed Budgeted Salary T036 121-001 Maintenance III (Temporary) $6,760.00/yr - $13.00/hr Road Maintenance (1200): 3. Discussion, consideration and approval to create (1) one FT temporary position as follows not to exceed (3) three months, effective 10/17/2016: Slot# Dept/ Program Position Title Proposed Budgeted Salary T147 121-005 Maintenance III (Temporary) $6,760.00/yr - $13.00/hr 3. Approval to revise the salary schedules in accordance with Commissioners Court action. B. 56402 DA Criminal (1100) / DA Investigation HB65 (1223) / HIDTA - Other Sharing (1253): 1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments. 2. Discussion, consideration, and approval of the following personnel actions effective,10/17/16 : Action Slot# Dept/ Program Current/Proposed Position Title Current Budgeted Salary Proposed Budgeted Salary Delete / Auto Allowance (Delete) 0002 270-013 Criminal Investigator II $56,650.00 $0.00 A167 080-007 $3,600.00 $0.00 Create / Auto Allowance (Add) 0124 080-002 Criminal Investigator II $0.00 $56,650.00 $0.00 $3,600.00 Delete 0001 270-013 Assistant Chief Investigator $66,950.00 $0.00 Create 0125 080-002 Chief Criminal Investigator $0.00 $66,950.00 3. Approval of interdepartmental transfer. 4. Approval to transfer Employee #211168 to position 080-002-0124. 5. Approval to transfer Employee# 211184 to position 080-002-0125. 6. Approval to revise the salary schedule in accordance with Commissioners Court action.
HIDTA - Task Force: A. 56661 1. Requesting authorization and approval to accept Award Number G15SS0002A, Supplement Number 3, between Hidalgo County and the Executive Office of the President-Office of National Drug Control Policy, increasing the award amount by $69,900.00. Grant period is from 01/01/15 to 12/31/16. 2. Approval of certification of revenues as certified by the Hidalgo County Auditor. 3. Approval of appropriation of funds.4. Requesting authorization to pay overtime under the grant terms and conditions. B. 56524 HIDTA FED SHRG-USDJ (1254): 1. Approval to amend (increase) the 2016 HIDTA Task Force - U.S. Department of Justice Budget (1254) for the amount of $155,000.00 2. Approval to appropriate funds for the amount of $155,000.00 in the 2016 HIDTA Task Force - U.S. Department of Justice Budget.
Emergency Management: A. 56672 1. Discussion and approval of Interlocal Agreement between the Monte Alto Volunteer Fire Department and Hidalgo County for the FY 2015 Hidalgo County Municipal Law Enforcement Interoperability Communication Expansion Project. 2. Discussion and approval of Interlocal Agreement between the City of Edcouch and Hidalgo County for the FY 2015 Hidalgo County Municipal Law Enforcement Interoperability Communication Expansion Project.
IT Department: A. 56696 WIC Requesting approval to process the following invoices as claims with the authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor: Vendor Name Vendor Number Invoice Number Invoice Date Invoice Amount Time Warner Cable 231924 8260 18 004 08 3/1/2015 $1,872.62 Time Warner Cable 231924 8260 18 004 08 3/19/2015 $723.16 Time Warner Cable 231924 8260 18 004 08 4/19/2015 $427.24 Time Warner Cable 231924 8261 18 004 08 5/19/2015 $684.19 Time Warner Cable 231924 8262 18 004 08 6/19/2015 $648.95 Time Warner Cable 231924 8263 18 004 08 7/19/2015 $647.33 Time Warner Cable 231924 8264 18 004 08 8/19/2015 $650.10 Time Warner Cable 231924 8265 18 004 08 9/19/2015 $260.04 TOTAL: $5,913.63 B. 56644 139th District Court: Authorization and approval to purchase new wireless device with data service through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following: Description: User Name/ID: Service Plan: Data Card w/ service Judge Jose R. Flores / 137847 4G Mobile Broadband Unl. @ $37.99 per month
Urban County: A. 56688 "Subject to Compliance with HB 1295, when and if Applicable." Urban County Program on behalf of the City of Progreso is requesting authority to purchase playground equipment for the Progreso City Park. Purchase will be made from American Parks Company (contract # 423-13), an approved vendor through Hidalgo County’s membership and participation with the State of Texas Buy Board. The total amount of purchase including shipping is $2,563.00 (quote attached) funded thru UCP FY 28 (2015) Progreso – Park, Recreational Facilities funds. B. 56686 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services. 2. Presentation of the scoring grid for the purpose of ranking by Commissioner’s Court of at least three (3) professional engineering firms from the county’s approved “pool” as graded and evaluated by the City of Elsa, Urban County Program and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 29 (2016) City of Elsa– Street Improvement funds. Professional Service Firm Grade Ranked Sigler, Winston, Greenwood Engineers 87.67% CSJ Group 86.00% Rio Delta Engineering 84.33% 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ____________________ for the provision of engineering services for an Urban County Program Year 29 (2016) City of Elsa– Street Improvement project. C. 56689 "Subject to Compliance with HB 1295, when and if Applicable." Urban County Program on behalf of the City of Progreso is requesting authority to purchase fire station equipment (bunker gear) for the Progreso Fire Department. Purchase will be made from NAFECO (contract # 432-13) an approved vendor through Hidalgo County’s membership and participation with Buyboard. The total amount of purchase is $19,988.00 (quote attached) funded thru UCP FY 29 (2016) Progreso – Fire Station/Equipment line item. D. 56695 "Subject to Compliance with HB 1295, when and if Applicable." The Urban County Program is requesting the award of a bid and the approval of a contract with R G Enterprises, LLC, dba G & G Contractors for the rehabilitation of the following: 1. (1) Unit in the City of Weslaco for rehabilitation in the total contract amount of $17,159.79 to R G Enterprises, LLC, dba G & G Contractors. E. 56677 1. Subject to Compliance with HB 1295, when and if Applicable, the Urban County Program on behalf of the City of Peñitas is requesting approval of a best and final negotiated contract for professional engineering services with South Texas Infrastructure Group, LLC, in the amount of $29,682.00 utilizing CDBG FY 28 (2015) Peñitas Street Improvement funds. 2. Requesting approval of Work Authorization No. 1- “2015 Peñitas Street Improvements” in the amount of $29,682.00. F. 56599 "Subject to Compliance with HB 1295, when and if Applicable." Urban County Program on behalf of the City of Mercedes is requesting authority to purchase furniture for the Dr. Hector P. Garcia Memorial Library. Purchase will be made from Library Interiors of Texas (contract # 14/022CG-07) through Hidalgo County's membership/participation with Harris County Department of Education (HCDE) Choice Partners. The total amount of purchase is $13,306.54 (quote attached) funded thru UCP FY 29 (2016) Public Service (General) Library funds.
Elections Administration: A. 56660 1. Discussion and/or action, including but not limited to Election updates 2. Discussion, consideration, and approval to add Early Voting polling location(s) for November 8, 2016 General Election: A. Pct. #3 - The Mansion 2401 N. Moorefield Palmview, Texas B. Palmview City Hall 400 W. Veterans Blvd. Palmview, Texas B. 56680 1. Approval of 2016 General Election Service Contract between the Hidalgo County Elections Department and the Edcouch-Elsa Independent School District to be held on November 8, 2016. 2. Approval of 2016 General Election Service Contract between the Hidalgo County Elections Department and the Valley View Independent School District to be held on November 8, 2016. 3. Approval of 2016 General Election Service Contract between the Hidalgo County Elections Department and the Hidalgo Independent School District to be held on November 8, 2016. 4. Approval of 2016 General Election Service Contract between the Hidalgo County Elections Department and the Monte Alto Independent School District to be held on November 8, 2016. 5. Approval of 2016 General Election Service Contract between the Hidalgo County Elections Department and the Mercedes Independent School District to be held on November 8, 2016. 6. Approval of 2016 General Election Service Contract between the Hidalgo County Elections Department and the Mercedes Independent School District for their special Tax Ratification Election to be held on November 8, 2016.
Head Start Program: A. 56664 Discussion, Approval/Appointment of One (1) Community Representative by Each Member of the Commissioners' Court to Serve on the Hidalgo County Head Start Program Policy Council, for a One (1) Year Term According to 45 CFR Chapter XIII, 1304.50(b)(1)-(b)(7) Beginning in October
Planning Department: A. 56625 Reimbursement of Financial Guarantee Ranchitos Escondidos Ph.1-A Subdivision - Pct.4 (Forrest N. Runnels Jr., Vice-President) (Cesar Chavez Road & FM 2812) Retention Pond Improvements completed
Precinct #2 - Comm. Cantu: A. 56704 Requesting approval of First Amendment to Interlocal Cooperation Agreement between Hidalgo County and Hidalgo County Regional Mobility Authority previously approved by CC on 3/5/14, to revise Exhibit A & B of the agreement.
Precinct #3 - Comm. Flores: A. 56604 1. Requesting approval of Interlocal Cooperation Agreement between City of Palmhurst and County of Hidalgo for roads improvements project. 2. Approval of ICA Project in accordance with Texas Government Code 791.014 to overlay portions of the following roads within the City's municipal limits: Stewart Road, Glasscock Road, Los Ebanos Road, Trosper Road, Mayberry Road, Bryan Road, and Taylor Road. B. 56544 1. Approval and acceptance for Commissioner Precinct No. 3, Joe M. Flores, to sign the Notice of Intent (NOI) for Stormwater Discharges Associated with Construction Activity under TPDES General Permit (TXR150000) from Texas Commission on Environmental Quality (TCEQ). 2. Requesting approval of payment in the amount of $325.00 to TCEQ for the application fee and authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
Budget & Management: A. Budget Appropriations: 1. 56513 Pct 3-Shary Rd (FM1924-SH107) (1303): Approval of 2016 appropriation of funds in the amount of $428,658.74 to fund anticipated project expenditures.
Purchasing Department: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 56683 Presentation (with applicable action) for the sole purpose of qualifying the scoring and grading of the SOQ Packets received for the Program Manager in connection with the design and construction of the New Hidalgo County Courthouse (5 packets received - 2 with missing information); 1. Determination by HCCC as to the "waiving of minor technicalities" (missing information by two vendors with supporting documentation and detail in "BACKGROUND" below. In the alternative, _______ 2. Action to disqualify two firms, due to missing information in SOQ submittals described in (see "BACKGROUND" for supporting documentation)._______ B. Pct. 1 1. 56352 Acceptance and approval of the following listed construction contract documents as awarded, reviewed and approved by Legal Counsel for the following HC Precinct No 1- Paving and Drainage Improvements Projects: Project Name Contract Number Awarded Contractor Amount 1) Mile 11 North (FM 1015 to Mile 1 West C-16-279-09-06 Texas Cordia Construction, LLC $608,381.00 2) Mile 14.5 North (Mile 4 to Mile 6) C-16-280-09-06 Texas Cordia Construction, LLC $620,631.00 2. 56624 a. Acceptance and approval of a Professional Services Agreement #C-16-330-10-04 with TEDSI Infrastructure Group, Inc. for the purposes of "professional engineering services" for: [FEMA] Project PA-06-TX-4245-PW-00176: SITES (18-28) within INDIAN HILLS SUBDIVISION located within Hidalgo County Precinct No. 1. b. Acceptance and approval of Work Authorization No. 1 (estimated cost of $ 118,737.18) as submitted by project engineer, TEDSI Infrastructure Group, Inc. for [FEMA] Project PA-06-TX-4245-PW-00176: SITES (18-28) in connection to agreement # C-16-330-10-04. C. Pct. 3 1. 56580 Requesting approval of Supplemental Agreement No. 1 to the current agreement (C-12-246-10-16) with L&G Consulting Engineers Inc, d/b/a L&G Engineering, for the Tom Gill / Liberty Road (from US Expressway 83 to FM 2221) to reflect an extension of time. D. Pct. 4 1. 56693 Requesting approval of a professional services agreement with L&G ENGINEERING for (on call)-"GEO TECHNICAL and CONSTRUCTION MATERIALS TESTING SERVICES" for projects located within HIDALGO COUNTY PRECINCT NO. 4. 2. 56627 Pursuant to Article 14 of the "professional engineering services" agreement #C-16-248-07-06 & WA1 with TERRACON CONSULTANTS, INC, is requesting approval to engage the services of SUB-CONTRACTORS (PULIDO'S DIAMOND CORING). 3. 56648 A. Approval to award the lowest and best bid meeting to Rigney Construction & Development L.L.C. in connection with the M Road Building Phase I Renovations. B. Requesting approval for Precinct No. 4 Commissioner or designee to execute change orders. 4. 56400 Requesting authority to advertise (including the authority to re-advertise the project in the event that no bids are received and/or are rejected and project is still required) and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto as developed by project engineer Halff & Associates for Recovery and Motor Pool Improvements at Hidalgo County Precinct No. 4. E. Health & Human Services Dept. 1. 56706 Pursuant to current agreement with "Performance Logic, Inc." a [Cooperative Purchasing Program Agreement] between Hidalgo County and Harris County Hospital District d/b/a Harris Health System, requesting approval to "Terminate" this agreement with effective time and date 12:01a.m., September 30, 2016 for the provisions of the "Software System and other pertinent related items with the 1115 Medicaid Waiver Project" in connection to C-14-117-04-02. F. WIC 1. 56258 Acceptance and approval to enter into Business Associate Agreement between Hidalgo County Health and Human Services-WIC Program and South Texas College in connection with Affiliation and Program Agreement for Clinical Experience. G. District Attorney 1. 56367 Approval of Second Amendment to contract #C-15-281-10-27 with Elite Transportation of "Amended Exhibits "B1-Bid Page" to the contract for the provision of the Dead Body Pickup and Transport Services. H. Co. Wide 1. 56518 Requesting authority to purchase Accessories, Equipment and supplies for our 2016 Vehicle Replacement Program Vehicles thru the following requisitions to include but not limited to availability and market price fluctuation. . Department Requisition # Vendor Amount Fire Marshal's 305924 Fleet Safety $3,756.53 Emergency Management 306439 Fleet Safety $4,226.46 Constable Pct. 1 306031 Fleet Safety $47,977.78 Constable Pct. 2 305746 Fleet Safety $36,543.03 Constable Pct. 3 304698 305547 304691 Pending Pending Pending Fleet Safety Enforcement Video Enforcement Video Kustom Signals Kustom Signals Fleet Safety $15,995.84 $4,820.00 $9,640.00 $3,102.84 $1,551.42 $9,758.17 Constable Pct. 4 306458 306313 306409 306314 South Texa Comm. Fleet Safety Fleet Safety Copsync $198.00 $27,172.23 $4,698.72 $7,924.75 Sheriff's Office 306299 306315 306308 306307 306195 Fleet Safety Safety Vision Galls W.W. Grainger Fleet Safety $9,036.00 $115,744.50 $2,945.00 $795.69 $402,667.77 Total 708,554.73 2. 56395 Title VI/Nondiscrimination: Authority to include Title VI/Nondiscrimination Plan and additional language to Hidalgo County Legal Notice procurement packets.
Open Forum
25. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 56726 C-4469-16-D; Fernando Reyna, etal v County of Hidalgo D. 56662 Claim of Gabriel Gutierrez E. 56678 Claim of Matthew Mason 26. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295) 27. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 56727 C-4469-16-D; Fernando Reyna, et al v County of Hidalgo D. 56663 Claim of Gabriel Gutierrez E. 56679 Claim of Matthew Mason 28. Closed Session: Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed 29. Open Session: Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed 30. Adjourn