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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
September 20, 2016
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   County Judge's Office:
 
A. 56375   Proclamation declaring September 25 as National Day of Remembrance for Murder Victims.
 
6.   Tax Office - Paul Villarreal:
 
A. 56369   1. Approval and authorization to set up a collection site at the McAllen Substation.
2. Approval and authorization for a change fund of $7,400.00 in accordance with Texas Local Government Code 130.902.
 
7.   Sheriff's Office:
 
A. 56389   Approval of Sheriff/Constable Fee Schedule for Year 2017.
 
B. 56392  
 
8.   Executive Office:
 
A. 56378   Precinct #4:
Approval to re-designate proxies for the Metropolitan Planning Organization (MPO) Policy Board and submit necessary forms as follows:
Alternate - Commissioner Eduardo "Eddie" Cantu
Proxy No 1 - Jose Luis Caso
Proxy No 2 - Bobby Villarreal
Proxy No 3 - Michael Leo
 
B. 56357  
Children's Advocacy Center d/b/a Estrella's House (1100):
1. Discussion, consideration, and action regarding funding request in the amount of $50,000.00 from the Children's Advocacy Center, d/b/a Estrella's House.
2. Discussion, consideration, and action on Declaration of Support to the Children's Advocacy Center, d/b/a Estrella's House.
3. Approval to authorize County Treasurer to issue check in the amount of $50,000.00 to the Children's Advocacy Center d/b/a Estrella's House after review and processing procedures are completed by the County Auditor.
 
C. 56365   Texas A&M AgriLife Extension Service:
Approval of Memorandum of Understanding (MOU) between Texas A&M AgriLife Extension Service and Hidalgo County regarding Information Technology Services
 
D. 56355   Requesting approval of reimbursement to Monica Badillo in the amount of $37.58 for purchase made in connection with Public Information Training held on 9/12/16 (PO #749752)
 
9.   Human Resources:
 
A. 56350   Purchasing (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration and approval of the following personnel actions, effective next full pay period, 10/03/2016:
Action Slot# Dept./
Program		 Position
Title		 Proposed
Budgeted
Salary
Delete 0033 160-001 Purchase Order Specialist III <$41,280.00>
Create 0036 160-001 Procurement Specialist II $36,455.00

3. Approval to revise the salary schedule in accordance with Commissioners' court action.
 
B. 56384  
Sheriff / Jail (1100) / Jail Commissary (2102):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval of the following personnel actions effective next full pay period, 10/03/2016:

Action
Slot#
Dept./Program

Current
Position
Title
Current
Budgeted
Salary
Proposed
Position
Title
Proposed
Budgeted
Salary

Reclassification
0021
280-001
Accountant III
$45,920.00
Accountant IV
$28,920.00
0016 280-015 0.00 $24,645.00
Reclassification 0346 280-001 Administrative
Assistant II		 $28,937.00 Cashier II $31,979.00
Salary Adjustment /
Increase		 0181 280-001 Accountant II $43,503.00 Accountant II $46,261.00
Salary Adjustment /
Increase		 0248 280-001 Administrative
Assistant III		 $35,089.00 Administrative
Assistant III		 $37,298.00
Salary Adjustment /
Increase		 0249 280-001 Accountant I $33,752.00 Accountant I $36,117.00
Salary Adjustment /
Increase
0360 280-002 Accountant I $33,752.00 Accountant I $36,117.00
Salary Adjustment /
Increase		 0283 280-001 Human Resources
Specialist I		 $28,938.00 Human Resources
Specialist I		 $31,979.00
Delete 0010 280-015 Accountant III $48,215.00 - $0.00
3. Approval of interdepartmental transfer.
4. Approval to revise salary schedule (s) in accordance with Commissioners' Court action.
 
10.   Health & Human Services Department:
 
A. 56393   Representatives from the Texas Healthy Communities Program will recognize Hidalgo County for its efforts to reduce cardiovascular disease, stroke, and other chronic diseases.
 
B.   Health Care Funding District:
 
1.   Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
 
C.   Indigent Health Care Program:
 
1.  
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
 
11.   Urban County:
 
A. 56373   1. Urban County Program is requesting approval to enter into a Memorandum of Understanding between the County of Hidalgo and the General Land Office to address access to and handling of data physically or electronically acquired by GLO, directly or indirectly from FEMA, SBA & NFIP and/or other federal sources to the County of Hidalgo in the implementation of GLO's CDBG Disaster Recovery Program.
2. Requesting approval for County Judge to e-sign the Memorandum of Understanding and related documents.
 
B. 56356   1. Subject to Compliance with HB 1295, when and if Applicable, the Urban County Program on behalf of the City of La Joya is requesting approval of a best and final negotiated contract for professional engineering services with Hinojosa Engineering, Inc., in the amount of $60,070.00 utilizing CDBG FY 26 (2013) La Joya Street Improvement funds.
2. Requesting approval of Work Authorization No. 1- La Joya 2014 Street Improvements in the amount of $60,070.00.
 
C. 56348   1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services;

2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of Hidalgo, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 29 (2016) Hidalgo Parks, Recreational Facility Improvement funds.
Professional Service Firm Grade Ranked
Javier Hinojosa Engineering 96.67%
LNV Engineering 96.67%
Channing Engineering, LLC 89.33%

3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ________________________ for the provision of engineering services for an Urban County Program Year 29 (2016) Hidalgo Parks, Recreational Facility Improvements project.
 
D. 56330   1. Hold a Public Hearing to consider public comments for Hidalgo County Precinct No. 3’s proposed budget and program amendment for fiscal years 21, 22, 24, 25, 26, 27, 28, & 29 (2008, 2009, 2011, 2012, 2013, 2014, 2015 & 2016 to include additional streets to the Street Improvement line item for each fiscal year.

2. Requesting approval of a budget and program amendment for Hidalgo County Precinct No. 3 for fiscal years 21, 22, 24, 25, 26, 27, 28 & 29. (2008, 2009, 2011, 2012, 2013, 2014, 2015 & 2016) to include additional streets to each respective funding year.
 
12.   Elections Administration:
 
A. 56174   1. Discussion, consideration and approval to add Early Voting polling locations for the November 8, 2016 General Election.

San Carlos Community Resource Center
230 N. 86th St.
San Carlos, Texas 78542

Hidalgo County Pct. 4 Field Operations
1124 M. Rd.
Edinburg, Texas 78542

2. Discussion, consideration and approval of Early Voting Mobile Sites for the November 8, 2016 General Election.
 
13.   Precinct #4 - Comm. Palacios:
 
A. 56342   Requesting approval to purchase metal material for construction of Sunflower Park fence- Vendor: Industrial Distribution Group, BuyBoard contract #501-15 in the amount of $64,211.75.
 
B. 56442   Requesting approval of Agreement between Hidalgo County and North Alamo Water Supply Corporation for the overlay of streets in Isaacs Subdivision, LJ Subdivision No. 1 and Muniz Subdivision
 
14.   Budget & Management:
 
A. 56316   Second Public Hearing to discuss proposed 2016 Tax Rate. (Adoption of the 2016 Tax Rate will be held on September 27, 2016 at 9:30 a.m. in the Hidalgo County Old Administration Building, 100 E. Cano, Edinburg, Texas.)
 
B.   Budget Appropriations:
 
1. 56339   Economic Development (1100):
Approval of 2016 appropriation of funds in the amount of $41,167.00 to fund expenditures for the agreement approved between Hidalgo County and Valley Initiative for Development and Advancement (VIDA) which will finalize on December 31, 2016.
 
2. 56349   Pct. 3 Rd. Maint. (1200):
a. Approval of certification of revenues, as certified by the Co. Auditor for revenues received from the City of Alton for the Palm Lake Estates project.
b. Approval of 2016 appropriation of funds into Pct 3 Rd. Maint (program #005) in the amount of $87,289.07.
 
3. 56237   Pct 4 Rd. Maint (1200):
a. Approval of certification of revenues as certified by the County Auditor for revenues received from the Hidalgo County Drainage District No. 1 for reimbursements from the J-09 Drain Project.
b. Approval of 2016 appropriation of funds into Pct 4 Rd. Maint. in the amount of $146,455.81.
 
15.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Pct. 1
 
1. 56456   A. Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $ 44,742.50) as submitted by Millennium Engineers Group, Inc. for [FEMA Project Site #2]: “Nittler Road (FM 493 to FM 88) project” within Hidalgo County Precinct No. 1, in connection to agreement # C-16-328-08-30.
B. Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $ 35,295.50) as submitted by Millennium Engineers Group, Inc. for [FEMA Project Site #7 & 9]: “Mile 9 Road (Mile 1E to Mile 3E) project” within Hidalgo County Precinct No. 1, in connection to agreement # C-16-328-08-30.
C. Acceptance and approval of Work Authorization No. 3 (with an estimated cost of $ 23,993.25) as submitted by Millennium Engineers Group, Inc. for [FEMA Project Site #1]: “Mile 1 1/2 West Road (Mile 11N to Mile 12N) project” within Hidalgo County Precinct No. 1, in connection to agreement # C-16-328-08-30.
D. Acceptance and approval of Work Authorization No. 4 (with an estimated cost of $ 14,334.75) as submitted by Millennium Engineers Group, Inc. for [FEMA Project Site #3]: “Jesus Flores Road project” within Hidalgo County Precinct No. 1, in connection to agreement # C-16-328-08-30.
E. Acceptance and approval of Work Authorization No. 5 (with an estimated cost of $ 3,300.50) as submitted by Millennium Engineers Group, Inc. for [FEMA Project Site #4]: “Englemen (Valdez Road to FM 2812)” within Hidalgo County Precinct No. 1, in connection to agreement # C-16-328-08-30.
F. Acceptance and approval of Work Authorization No. 6 (with an estimated cost of $ 14,334.75) as submitted by Millennium Engineers Group, Inc. for [FEMA Project Site #5]: “Las Cumbres Drive" within Hidalgo County Precinct No. 1, in connection to agreement # C-16-328-08-30.
G. Acceptance and approval of Work Authorization No. 7 (with an estimated cost of $ 3,300.50) as submitted by Millennium Engineers Group, Inc. for [FEMA Project Site #6]: “Mile 20 North (FM 493 to Mile 7 West)project” within Hidalgo County Precinct No. 1, in connection to agreement # C-16-328-08-30.
H. Acceptance and approval of Work Authorization No. 8 (with an estimated cost of $ 23,993.25) as submitted by Millennium Engineers Group, Inc. for [FEMA Project Site #8]: “Mile 8 North Road (Mile 2E to Address 1267)” within Hidalgo County Precinct No. 1, in connection to agreement # C-16-328-08-30.
I. Acceptance and approval of Work Authorization No. 9 (with an estimated cost of $ 23,993.25) as submitted by Millennium Engineers Group, Inc. for [FEMA Project Site #10]: “Mile 2 East Road (Mile 4N to Address 4252) project” within Hidalgo County Precinct No. 1, in connection to agreement # C-16-328-08-30.
J. Acceptance and approval of Work Authorization No. 10 (with an estimated cost of $ 23,993.25) as submitted by Millennium Engineers Group, Inc. for [FEMA Project Site #11]: “Mile 2 1/2 East Road (Mile 3N to Mile 4N)” within Hidalgo County Precinct No. 1, in connection to agreement # C-16-328-08-30.
K. Acceptance and approval of Work Authorization No. 11 (with an estimated cost of $ 19,034.25) as submitted by Millennium Engineers Group, Inc. for [FEMA Project Site #12]: “Mile 4 North Road (FM 491 to Pedro Martinez Road)” within Hidalgo County Precinct No. 1, in connection to agreement # C-16-328-08-30.
 
2. 56429   a. Acceptance and approval on an Interlocal Agreement between County of Hidalgo and City of Weslaco for the provisions of joint efforts for the Milano Road (commencing at Business 83 south to Mile 6 road and 6th Street from Milano Rd. approximately 1,300 feet to the elevated canal) Improvement Project; and

b. Acceptance and approval of Interlocal Agreement Project: Improvements to Milano Road (beginning at Business Highway 83 south to Mile 6 Road and 6th Street from Milano Road approximately 1,300 feet east to the elevated canal).
 
B.   Community Service Agency
 
1. 56114   Presentation of sole responsible vendor submitting the lowest bid meeting all specifications and/or requirements for the purpose of award of Bid/Contract for the: "Lease of Office Space-City of Edinburg" for Hidalgo County Community Service Agency, under (RFB) Project #: 2016-142-07-20-SMA.
 
C.   Colonia Access Program Pct. 1
 
1. 56394  
BCAP/Pct. 1
Acceptance and Approval of Work Authorization No. 3 in connection to Contract C-CAP-08-028-10-28 with TEDSI INFRASTRUCTURE GROUP in the amount of $29,610.02 for the provision of professional engineering services for Various Border Colonia Access Program Round III Projects for Pct. 1.
 
D.   Colonia Access Program Pct. 3
 
1. 56423   Acceptance and Approval of Work Authorization No. 2 in connection to contract C-CAP-12-128-05-22 with Javier Hinojosa Engineering in the amount of $53,234.55 for the provision of professional engineering services for various Border Colonia Access Program Round III Projects for Pct. 3.
 
E.   Sheriff's Office
 
1. 56440   A. Approval of a "Sole Source Declaration" for "Holt Co dba Holt Truck Center - Holt-CAT as per Tx LGC, 262.024 (a) (7) (A) with declaration to remain in effect unless revoked by HCCC

B. Approval to purchase a CAT Power Generator System Upgrade located at the Hidalgo County Sheriff's Office as proposed by HOLT-CAT dba Holt Truck Center in the amount of $124,918.45 as a sole source purchase.
 
F.   Co. Wide
 
1. 56233  
Presentation of responsible vendor submitting the bid, meeting all specifications and / or requirements (as detailed in the documentation contained herein) for the purpose of award and approval of contract with Protection One Alarm Monitoring, Inc. for Request for Bid titled: Hidalgo County - "Fire Extinguishers Equipment & Maintenance Services" through project No.: 2016-232-08-24-FAZ.
 
16.   Open Forum
 
17.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Pending and/or potential litigation
 
18.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
19.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
20.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
21.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
22.   Adjourn
 

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