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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
August 23, 2016
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   County Judge's Office:
 
A. 55827   Proclamation Declaring September as Valley Voter Awareness Month to encourage Hidalgo County residents to register to vote for the November 8, 2016 General Election and to exercise their right to vote with a presentation by AACT NOW.
 
B. 55996   Appointment of board member to represent the County of Hidalgo on the La Villa Tax Increment Reinvestment Zone Board of Directors.
 
6.   Constables:
 
A. 55914   Discussion, consideration and approval to appoint Alfredo Meza and Francisco Cruz as Reserve Deputy Constables by Constable, Martin Cantu, Constable Pct. 2 in accordance with Texas Local Government Code Section 86.012.
 
7.   Sheriff's Office:
 
A. 55976   1. Acceptance of the donation of one (1) 2002 Ford E350 Ambulance from the Hidalgo County Emergency Service Foundation and upon acceptance, for the assignment of asset number and inclusion in the HCSO inventory list.

2. Acceptance of the donation of ten (10) Automatic External Defibrillators (AED) from the Hidalgo County Emergency Service
Foundation and upon acceptance, for the assignment of asset number for each and inclusion in the HCSO inventory list.

 
B. 55939   1. Approval of Memorandum of Understanding between the Hidalgo County Sheriff's Office and other local, state, and federal law enforcement agencies to cooperate and collaborate in the Rio Grande Valley Texas Anti-Gang Center (RGV TAG).
2. Authorization for County Sheriff, as authorized law enforcement official, to sign agreement.
 
8.   Executive Office:
 
A. 55990   1. Appointment of Civil Service Commission Member (Pct. 2)

2. Re-appointment of Civil Service Commission Member Mickey Rabinovich (Pct. 4)
 
B. 55992   Appointment of Representative and Alternate to the Amigos Del Valle Board for 2016-2017
 
C. 55908   Requesting approval of fuel reimbursement in the amount of $22.05 to Martin Ramirez due to fuel card not working, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor
 
D. 55902   Requesting permission from The Edinburg Pro-Life Committee to utilize the open forum area on courthouse grounds for a Prayer Rally on Saturday, October 1, 2016 from 9am to 12pm
 
9.   Human Resources:
 
A. 55856   Drainage Improvement Project (1200):
1. Discussion, consideration, and approval of the following personnel actions, effective next full pay period, 09/05/2016:
Action Department Slot# Position Title Current
Budgeted
Salary		 Proposed
Budgeted
Salary
Delete 124-036 0034 Equipment Operator II $31,418.00 $0.00
Create 124-036 0037 Equipment Operator I $0.00 $28,672.00

2. Approval to revise the salary schedule(s) in accordance with Commissioners' Court action.
 
B. 55931   Texas Agrilife Ext. (1100):
1. Requesting waiver of the Budget Amendment Policy – Personnel - Related Amendments.
2. Discussion, consideration, and approval of the following personnel actions, effective 08/29/16:

Action Dept. /
Program		 Slot# Position Title Current
Budgeted
Salary		 Proposed
Budgeted
Salary
Delete 380-001 0012 Administrative Assistant II $28,937.00 $0.00
Create 380-001 0015 Program Coordinator I $0.00 $41,200.00
3. Approval to waive posting, hiring and enrollment procedures and fill the Program Coordinator I, Slot #0015 position pursuant to Section 3.49 of the Civil Service Commission Rules, effective 08/29/2016.
4. Approval of interdepartmental transfer.
5. Approval to revise the salary schedule in accordance with Commissioners' Court action.
 
10.   Health & Human Services Department:
 
A. 55924   1. Requesting approval to accept the CPS/EBOLA grant contract amendment #2015-003624-01. The purpose of the amendment is to amend certain contractual language, increase the award amount by $33,700.00 and extend the contract term to June 30, 2017.
2. Requesting approval for County Judge to e-sign the CPS/EBOLA contract amendment.
3. Requesting approval of the Certification of Revenue in the amount of $33,700.00.
4. Requesting approval of the budget appropriation.
 
B.   Health Care Funding District:
 
1.   Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
 
2. 55917   A. Discussion, consideration and approval to draw down funds for Demonstration Year 5 UC Payments in the amount to be determined by HHSC instructions from the Local Provider Participation Fund (LPPF) with a settlement date of 9/1/16.
B. Approval of Certification of Revenues as certified by the County Auditor from the LPPF in the amount to be determined by HHSC instruction.
C. Approval of 2016 Appropriation of funds from the LPPF in the amount to be determined by HHSC instructions.
 
C.   Indigent Health Care Program:
 
1.  
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
 
11.   Urban County:
 
A. 55940   “Subject to Compliance with HB 1295 , when and if applicable.” The Urban County Program on behalf of City of Granjeno is requesting authority to purchase parks, recreational equipment/supplies through Hidalgo County’s membership and participation with Buyboard approved vendor Exerplay, Inc, (Buyboard Contract # 423-13) in the amount of $3,310.25 (quote attached hereto). Freight and installation are included in quote. City of Granjeno UCP Year 20 (2007) Parks, Recreational Facilities and Improvement funds will be utilized.
 
12.   Public Defender's Office:
 
A. 55901   Discussion, consideration, and approval to appoint Elysha Nicole Garza, UTRGV Student as volunteer Public Defender Intern for the period of August 29, 2016 through January 13, 2017.
 
13.   Auditor's Office:
 
A. 55959   Approval to transfer fund balance of $222,812.29 from retired Debt Service Fund 1435 (Refunding Bonds, Series 2005) to Debt Service Fund 1438 (Refunding Bonds, Series 2007) and Debt Service Fund 1439 (Certificates of Obligation, Series 2009).
 
14.   Planning Department:
 
A. 55920   1. Preliminary Approval
a. Los Tres Encinos Subdivision- Pct. 3 (Rogelio Guerrero) (F.M. 676 & Schuerbach Road)
No. of Lots: 4 Single Family
Flood Zone: X
Drainage: Yes, reconstructed road side ditch.
ETJ: Yes, approved by City of Mission
Water: Yes, provided by Sharyland Water Supply Corporation
Sewer: Yes, Sanitary Sewer provided by City of Alton
Paved: Yes

b. Lago Delta Acres Subdivision- Pct. 1 (Joe D. Olivarez) (F.M. 88 & Charles Green Road)
No. of Lots: 13 Single Family
Flood Zone: X
Drainage: Yes, reconstructed road side ditches & drainage ditch widening.
ETJ: No, Rural Area.
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, OSSF
Paved: Yes

c. Lantana Acres No. 8 Subdivision- Pct. 1 (The Three Grandes, LTD) (Mile 22 ½ North Road & Engleman Gardens Road)
No. of Lots: 50 Single Family
Flood Zone: X
Drainage: Yes, Storm Drainage Pipe System & Drainage Ditch widening.
ETJ: No, Rural Area.
Water: Yes, Provided by North Alamo Water Supply
Sewer: Yes, OSSF
Paved: Yes

2. Final Approval
a. Maravillas Estates Ph. 1 Subdivision- Pct. 1 (Elias Woloski) (Lott Road & Midway Road)
No. of lots: 80 Single Family
Flood Zone: B
Drainage: Yes, Storm Drainage Pipe System & Drainage Ditch widening.
ETJ: Yes, approved by City of Donna
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, OSSF
Paved: Yes

b. Terry Palms No. 3 Subdivision- Pct. 4 (Swak Properties, LLC.) (Terry Road & Ramseyer Road)
No. of Lots: 7 Single Family
Flood Zone: X
Drainage: Yes, reconstructed road side ditches.
ETJ: Yes, approved by City of Edinburg
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, OSSF
Paved: Yes

c. San Jacinto Estates No. 9 Subdivision- Pct. 1 (Jacinto Garza) (Mile 12 ½ North Road & F.M. 88)
No. of Lots: 28 Single Family
Flood Zone: X
Drainage: Yes, Storm Drainage Pipe System & Drainage Ditch widening.
ETJ: Yes, approved by City of Weslaco
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, OSSF
Paved: Yes

d. San Patricio Subdivision- Pct. 1 (Richard Scurlock) (Walker Road & Victoria Road)
No. of Lots: 59 Single Family
Flood Zone: X
Drainage: Yes, Storm Drainage Pipe System & Drainage Ditch widening.
ETJ: Yes, approved by City of Donna
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, OSSF
Paved: Yes

3. Final Approval with Financial Guarantee
a. Kenyon Vegas Ranches Subdivision- Pct. 4 (Garco, LTD) (Kenyon Road & Mile 19 North Road)
No. of Lots: 7 Single Family
Flood Zone: X
Drainage: Yes, Storm Drainage Pipe System & Drainage Ditch widening.
ETJ: Yes, approved by City of Edinburg
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, Financial Guarantee 3 OSSF(S) & Sanitary Sewer provided by City of Edinburg.
Paved: Yes

b. Rio Vegas Ranches Subdivision- Pct. 4 (Richard A. Garza, LLC.) (Cesar Chavez & Mile 17 North Road)
No. of Lots: 17 Single Family
Flood Zone: X
Drainage: Yes, Reconstructed Road Side Ditch Drainage & Drainage Ditch widening.
ETJ: Yes, approved by City of Edinburg
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, Sanitary Sewer provided by City of Edinburg
Paved: Yes
Financial Guarantee: Yes, Irrigation Line Improvements

c. Ranchitos Escondidos Ph. 2 Subdivision- Pct. 4 (CWL Limited, By Three, L.L.C.) (Cesar Chavez Road & F.M. 2812)
No. of Lots: 43 Single Family
Flood Zone: X
Drainage: Yes, Road Side Ditch Drainage with outfall to Regional Detention Ponds.
ETJ: Yes, approved by City of Edinburg
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, Financial Guarantee 43 OSSF(S)
Paved: Yes
 
15.   Precinct #2 - Comm. Cantu:
 
A. 55973   Pct 2 Regional Linear Park Project (TxDot):
1. Approval of Advance Funding Agreement (AFA) between Hidalgo County and Texas Department of Transportation for Hidalgo County (Pct 2) Regional Linear Park Project Phase I from San Antonio Street to Ridge Road in San Juan and Pharr, Texas CSJ: 0921-02-365 with authority for the County Judge to sign required documentation.
2. Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $115,678.00 for the County's estimated share of direct state costs for preliminary engineering, environmental, and construction, for the Hidalgo County (Pct 2) Regional Linear Park Project, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. (CSJ: 0921-02-365)
 
16.   Budget & Management:
 
A. 55956   Discussion, consideration, and approval of mutual service agreement between Hidalgo County and the Hidalgo County Drainage District No. 1 for services to be provided by the County and to be reimbursed by the Drainage District as allowed under Section 2 of Interlocal Cooperation Agreement approved on April 22, 2008.
 
B. 55826   Texas VINE Grant:
Discussion, consideration and approval to submit the FY2016 Texas VINE reimbursement maintenance invoice in the amount of $6,928.83 (Fourth Qtr.) and the Texas Statewide Automated Victim Notification Service (SAVNS) County Verification of Continuing Production Record with the authority for County Judge to sign the required documents.
 
17.  
Purchasing Department:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 55848  
Presentation of Sole Bid received from "Information Management Solutions" as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County-"Printing and Mailing of Post Cards (warrants and/or reminder) "through project No.: 2016-236-07-27-SMA.
 
2. 55994  
Presentation of the final form of RFQ packet for the Program Manager in connection with the design and construction of a New Hidalgo County Courthouse [which includes, but is not limited to, the modifications detailed by CC at the meeting of 08-09-16 and incorporated by both Mr. Hawkins and Mr. Comiskey] so as to proceed with advertising of same unless any other changes are requested to any of the components of the packet [i.e. Qualifications, Scope of Services, Requirements, Insurances, Grading Sheets].
 
3. 54712   Requesting approval and authorization of procurement packet (i.e. specifications/requirements,& legal notice ) as attached hereto for: Hidalgo County - "Purchase of (12) Used 2012 or 2013 International and/or Kenworth Tractor Trucks and (12) Used 2012 Tytal and/or Global Vacuum Trailers" - through RFB No.: 2016-217- SGS. For a one (1) time purchase with acquisition/evidence through a properly processed submitted requisition and/or Purchase Order. Including the re-advertising of project in the event No Bids received and/or are rejected and project is still required
 
B.   Pct. 2
 
1. 56003  
Approval of Work Authorization No. 3 (with an estimated cost of $4,777.00) as submitted by Millennium Engineers Group, Inc., Contract No. C-16-207-05-10 to provide geo technical testing services for Pct 2 Plena Vista Subdivision Road & Drainage Improvement Project.
 
2. 55993  
A. Acceptance and approval of Work Authorization No. 7 (with an estimated cost of $84,996.09) as submitted by project engineer, L&G Consulting Engineers, to provide illumination, landscaping, and irrigation layout services for the Pct 2 Regional Linear Park Project from San Antonio to Ridge Road through Contract#C-15-046-03-03.
B. Pursuant to current contract with L&G Consulting Engineer (Article 14), a request for approval by engineer to permit the subcontracting of Ergonomic Transportation Solutions, Inc. and B2Z Engineering, LLC in connection with C-15-046-03-03 for Pct 2 Regional Linear Park Project.
 
3. 55999   Acceptance and approval to execute the final form of a Professional Engineering Agreement with B2Z Engineering, for "On-Call for Professional Engineering Services (ON-CALL & AS NEEDED BASIS)," for Pct 2, and as approved for negotiations on CC 08/09/16 and subject to compliance with HB23 and HB1295 [if and when applicable];
 
C.   Pct. 3
 
1. 55894   Acceptance and approval of a Construction Contract document for Hidalgo County Precinct No. 3 for the " La Joya Watershed Improvements (South Detention Basin)"-- (CC award of bid-AI #55574 on 08/09/2016) to L & G Construction Co., in the total amount of $4,645,975.00 for contract #C-16-161-08-09 (subject to legal review).
 
D.   Pct. 4
 
1. 55947   Approval to purchase the following Bomag single Drum Vibratroy Compactor through the County's membership/participation with HGAC awarded vendor, Anderson Machinery (Contract #SM10-14) (req # 303323) in the total amount of $ 105,422.00 Project #2016-318D-MEG
 
2. 55950   Approval to purchase the following 2016 Peterbilt 337 Grapple Brush Truck through the County's membership/participation with BuyBoard's awarded vendor, Rush Truck Center (Contract #430-13) (req. # 303344) in the total amount of $ 160,311.33 which includes shipping and a one time administration fee $400.00/Project #2016-318-MEG
 
3. 55882   Acceptance and approval of proposal received from H & V Equipment Services, Inc - Progresso, TX., awarded vendor through Hidalgo County's membership/participation with TASB BuyBoard Contract #424-13, for the purchase of:
A. One [1] New-TEREX Skid Steer Loader [with attachments]; $64,042.71 (Req #303826) project # 2016-318E
B. Two [2] New-TEREX TLB 840R Backhoe Loader; $73,611.06 each for a total amount of $147,222.12 (Req. #303308) project #2016-318F
C. One [1] New-Doosan DL250TC-3 Loader (with attachements) $178,204.10 (Req #303353) project #2016-318A
D. One [1] New-Doosan DL250TC-3 Loader 154,623.62 (Req #303315)project # 2016-318B including, but not limited to, BuyBoard Fees & Delivery for use in proposed road improvements within Pct 4 through project#2016-318
 
E.   Budget & Management
 
1. 55927   Requesting approval of the final negotiated agreement# C-16-047-08-23 with Trapeze Software Group, Inc. dba Assetworks, LLC for the purposes of: “Structure Valuation & Insurance Appraisal for Hidalgo County Owned Real Estate Properties/Buildings (i.e. replacement) (effective 08/23/16 for a period of one (1) year) subject to compliance with HB23 and/or HB1295 [when and/or if applicable].

Previously awarded by cc on 07-19-16 (ai #55433); Contract# C-16-047-08-23.
 
18.   Open Forum
 
19.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Pending and/or potential litigation
 
C. 55964   C-3877-16-C; Esau Zuniga-Gallegos v Hidalgo County, Texas, Hidalgo County Drainage District, et al
 
D. 55969   C-0929-12-F; Johnny Partian v Eddie Guerra Pct. 4 Constable, et al
 
20.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
21.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C. 55965   C-3877-16-C; Esau Zuniga-Gallegos v Hidalgo County, Texas, Hidalgo County Drainage District, et al
 
D. 55970   C-0929-12-F; Johnny Partian v Eddie Guerra Pct. 4 Constable, et al
 
22.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
23.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
24.   Adjourn
 

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