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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
August 16, 2016
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   County Judge's Office:
 
A. 55865   Recognition of the FEMA Disaster Recovery Center Staff and Disaster Survivor Assistance Team for outstanding service provided to the residents of Hidalgo County affected by the May 25, 2016 storm.
 
B. 55876   1. Public Hearing to consider public comments for proposed Hidalgo County Property Assessed Clean Energy (PACE) program.

2. Update and discussion on Hidalgo County PACE Program.
 
6.   District Attorney's Office:
 
A. 55631   Victim Coordinator and Liaison Grant/VCLG (1281):
Approval to continue the payment of salaries for one (1) Victim Assistance Coordinator currently being paid by the Victim Coordinator and Liaison Grant pending the award of the 2016-2017 grant.
 
B. 55629   Domestic Violence Specialty Prosecutor Grant/DVSP (1281):
Approval to continue the payment of salaries for one (1) Advocate and (1) Assistant District Attorney currently being paid by the Domestic Violence Specialty Prosecutor Grant pending the award of the 2016-2017 grant.
 
C. 55617   Border Prosecution Unit/BPU (1281):
Approval to continue the payment of salaries for three (3) Assistant District Attorneys currently being paid by the Border Prosecution Unit grant pending the award of the 2016-2017 grant.
 
7.   County Clerk's Office - Arturo Guajardo, Jr.:
 
A. 55789   Ratification of the Selection of 2016 Grievance Committee, pursuant to Texas Local Government Code Section 152.015 approved by court on 6/14/16 due to no record vote noted on agenda item
 
8.   Constables:
 
A. 55853   Constable Pct. 3 - STOP Truancy (1285):
1. Approval of First Amended Interlocal Cooperation Agreement between Mission Consolidated Independent School District and County of Hidalgo, Texas (STOP Truancy Program) for the 2016-2017 school year.
2. Rescind action on AI-55485 item 8.B.3 (CC 07/26/2016) - Sharyland Interlocal Agreement
 
9.   Tax Office - Paul Villarreal:
 
A. 55868   1. Submission of 2016 effective and rollback tax rates.
2. Discussion of 2016 planning calendar.
3. Discussion of 2016 tax rates
4. Record vote on proposed 2016 tax rate and schedule two (2) public hearings if proposed tax rate exceeds the lower of the effective or rollback rates.
 
10.   Sheriff's Office:
 
A. 55830   Jail Commissary (2102):
1. Approval of certification of revenues as certified by the County Auditor.
2. Approval of 2016 appropriation of funds into the Jail Commissary account in the amount of $124,918.45.
 
B. 55814   Pursuant to Hidalgo County Cellular Telephone Policy (AT&T, DIR-TSO-3420)presentation for consideration, acceptance and approval of Cellular Phone Request form (Data Connect Card Request) for the following:
Approval for requisition # 303864 for 139 Data Connect Cards @ $37.99 per device and 2 Data Connect Cards with Static IP Address @ $40.99 per device.
 
11.   Executive Office:
 
A. 55892   Historical Commission:
Authorize the purchase/funding for a historical marker for the upcoming 50th Anniversary of the 1966 Starr County Farm Workers Strike and March
 
B. 55890   Acceptance of resignation letter from Civil Service Commissioner Aurora Villarreal Zamora
 
C. 55884   Approval of Interlocal Cooperation Agreement between the South Texas Independent School District and the County of Hidalgo - (for student transportation staging area)
 
D. 55842   1. Discussion, consideration and approval of an Order establishing the Hidalgo County Unincorporated Area Nuisance Abatement Program
2. Adoption of Hidalgo County Unincorporated Area Nuisance Abatement Program Policies and Procedures
3. Appointment of Administrator for the Hidalgo County Unincorporated Area Nuisance Abatement Program
 
E. 55788   Juvenile Probation:
1. Approval of Interlocal Cooperation Agreement between Duval County, Texas and the County of Hidalgo, Texas for residential services (for the period of 9/1/16 - 8/31/17)
2. Approval of Interlocal Cooperation Agreement between Duval County, Texas and the County of Hidalgo, Texas for detention services (for the period of 9/1/16 - 8/31/17)
 
F. 55805   Approval to accept settlement check from AXIS Surplus Insurance Company in the amount of $37,500.00 to settle storm damages to County property during the Weather Event of May 31, 2016.
 
12.   Human Resources:
 
A. 55861   Sheriff (1100) / Courthouse Security (1241):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval of the following personnel actions, effective next full pay period of 8/22/2016:

Action Dept. /
Program		 Slot # Current
Position
Title		 Current
Budgeted
Salary		 Proposed
Position
Title		 Proposed
Budgeted
Salary		 Salary
Adjustment
Title Change/
Salary Adjustment
(Increase)		 280-001 0397 Sergeant
Step II		 $61,290.00 Sergeant
Step III		 $62,209.00 $919.00
Title Change/
Salary Adjustment
(Decrease)		 125-032 0002 Sergeant
Step III		 $62,209.00 Sergeant
Step II		 $61,290.00 ($919.00)

3. Approval to transfer Employee No. 101079 to (125-032) Slot No. 0002.
4. Approval to transfer Employee No. 79715 to (280-001) Slot No. 0397.
5. Approval of interdepartmental transfer.
6. Approval to revise the Salary Schedule in accordance with Commissioners Court action.
 
B. 55751   Texas Agrilife Ext. (1100):
1. Requesting waiver of the Budget Amendment Policy – Personnel - Related Amendments.
2. Discussion, consideration, and approval of the following personnel actions, effective 8/22/2016:

Action Dept. /
Program		 Slot# Position Title Current
Budgeted
Salary		 Proposed
Budgeted
Salary
Delete 380-001 0012 Administrative Assistant II $28,937.00 $0.00
Create 380-001 0015 Program Coordinator I $0.00 $40,000.48

3. Approval to waive posting, hiring and enrollment procedures and fill the Program Coordinator I, Slot #0015 position pursuant to Section 3.49 of the Civil Service Commission Rules.
4. Approval to revise the salary schedule in accordance with Commissioners' Court action.
 
13.   Health & Human Services Department:
 
A. 55834   1. Requesting approval of the Certification of Revenue by County Auditor in the amount of $159,917.30. Funds are from the Health & Human Services Commission - Medicaid Administrative Claiming reimbursement.
2. Requesting approval to appropriate the MAC budget in the amount of $159,917.30.
 
B. 55836   Child Health (1293)
Requesting approval for Hidalgo County Treasurer to continue payroll for employee currently funded by the Title V Child Health FY 16 grant pending receipt of the Title V Child Health FY 17 grant.
 
C. 55837   Prenatal (1293)
Requesting approval for Hidalgo County Treasurer to continue payroll for employee currently funded by the Prenatal FY 16 grant pending receipt of the Prenatal FY 17 grant.
 
D. 55880   Discussion and consideration and action on the following:
In accordance with the Hidalgo County Civil Service Commission rules, requesting approval of mileage reimbursements and the payout of “extra hours”, related to the “No Refusal Weekend” project, coordinated between the Hidalgo County District Attorney’s Office and Hidalgo County Sheriff’s Office during Labor Day Holiday Weekend, for the Health and Human Services Department staff, at a rate of time and a half, in addition to the employees regular work hours and/or leave taken.
 
E.   Health Care Funding District:
 
1.   Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
 
F.   Indigent Health Care Program:
 
1.  
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
 
2. 55797   Requesting approval to pay for out-of-county travel and other out-of-pocket expenses for Consultant Kevin Nolting, dba Nolting Consulting LLC. as per the Consulting Services Contract. (Travel for Semi-Annual Meeting on September 14, 2016.) Total expenditures are estimated at $450.00.
 
14.   Emergency Management:
 
A. 55864   Recognition of precinct 3 and 4 employees for their assistance during recent County fires.
 
B. 55862   1. The Hidalgo County Local Emergency Planning Committee (LEPC) is requesting approval to submit a grant application for the Texas Local Emergency Planning Committee grant program.
2. Authorization for the County Judge and/or Emergency Management Coordinator to sign authorized application.
 
15.   Urban County:
 
A. 55838   Subject to Compliance with HB 1295, when and if Applicable, the Urban County Program on behalf of the City of San Juan is requesting approval of a best and final negotiated contract for Professional Service- Construction Material Testing Services with Millennium Engineers Group, Inc., in the amount of $7,610.00 utilizing CDBG FY 28 (2015) Street Improvement funds.
 
B. 55809   "Subject to Compliance with HB 1295, when and if Applicable." The Urban County Program is requesting the award of a bid and approval of a contract with Quality Investment for the demolition and reconstruction of the following:

1. (1) Unit in the City of Elsa in the total contract amount of $58,777.00 to Quality Investments.
 
C. 55798   1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services;

2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of La Joya, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 27 (2014) La Joya Street Improvement funds.
Professional Service Firm Grade Ranked
Hinojosa Engineering, Inc. 95.33%
S&B Infrastructure, LTD 94.33%
L&G Consulting Engineers, Inc. 91.67%


3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of _______________________ for the provision of engineering services for an Urban County Program Year 27 (2014) La Joya Street Improvements project.
 
16.   Head Start Program:
 
A. 55796   Review Responses to Governance, Leadership and Oversight Capacity Screener
 
B. 55744   Discussion/Approval of Bid Award and Contract to Lowest and Best Bid Meeting all Specifications for RFB#2016-005-05-06: Air Conditioning Maintenance and Repairs
 
C. 55743   Discussion/Approval to Renew the Interlocal Agreement with the South Texas Cooperative Through Region One Education Service Center for the Purpose of Purchasing all Food Commodities, Uniforms, Supplies and Services
 
D. 55742   Request to Enter into a Memorandum of Understanding (MOU) between Hidalgo County Head Start Program and Edinburg Consolidated Independent School District and Mercedes Independent School District
 
E. 55740   Approval to Enter into the Best and Final Negotiated Contract for Medical, Dental and Mental Health Services with
1. Nuestra Clinica Del Valle, Inc. (Dental)
2. Nuestra Clinica Del Valle, Inc. (Medical)
3. Dr. Bose, Industrial and Family Medicine, PLLC, dba, Industrial Health Works (Medical)
4. Amando O. Gonzalez (Mental Health)
5. Therapy Express Children's Rehabilitation Center, LLC (Mental Health)
 
F. 55739   Discussion/Approval of Program Calendars for Program Year 2016-2017 with the Following Partnering School Districts: Edinburg Consolidated Independent School District and Mercedes Independent School District
 
G. 55737   Discussion/Approval of the Hidalgo County Head Start Program Area Distribution 2016-2017
 
17.   Auditor's Office:
 
A. 55810   Approval to release the County's audited Comprehensive Annual Financial Report (CAFR), Single Audit, and the Management Letter for the year ended December 31, 2015 prior to acceptance by the Commissioners Court.
 
18.   Precinct #1 - Comm. Cuellar:
 
A. 55877   Authorization to submit the Economically Disadvantaged County (EDC) Program Application and Affidavit - Bridge Replacement Project with authority for County Judge to sign all required documentation.
 
19.   Precinct #2 - Comm. Cantu:
 
A. 55889  
1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo and the City of Pharr, regarding the Regional Linear Park Project.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project regarding the Regional Linear Park Project.
 
B. 55831   Requesting approval to purchase a tract of land known as Parcel No. 1 for the Pct 2 Lopezville Park Expansion Project.
 
C. 55825   Requesting approval to purchase a tract of land known as Parcel No. 3 for the Pct 2 Yuma Ave Extension Project.
 
D. 55829   Requesting approval to accept counter offer to purchase a tract of land known as Parcel 2 for the Pct 2 Yuma Ave Extension Project.
 
20.  
Purchasing Department:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 55883  
A. Presentation of the final form of RFQ packet for the Program Manager in connection with the design and construction of a New Hidalgo County Courthouse [which includes, but is not limited to, the modifications detailed by CC at the meeting of 08-09-16 and incorporated by both Mr. Hawkins and Mr. Comiskey] so as to proceed with advertising of same unless and other changes are requested to any of the components of the packet [i.e. Qualifications, Scope of Services, Requirements, Insurances, Grading Sheets];

B. Presentation of advertising schedule(s) options as sent out to all members of HCCC for review and consideration:
1. The normal 2 week advertising posting;
2. The extended 3 week advertising posting;
C. Selection/Designation of the "Evaluation Committee" for the scoring and grading of the Statements of Qualifications received for the engagement of a Program Manager;

D. Discussion and/or consideration of the need or desire to have presentation by the submitting firms prior to finalizing evaluation sheets;
 
2. 55820  
A. Requesting approval to declare the items listed in Exhibit "A" [attached herein-i.e office furniture, equipment and vehicles] as "Surplus" for the purpose of sale through auction [scheduled for 09-14-2016] in accordance with Texas Local Government Code 263.152 (a)(1); AND, in the event "NO BIDS" received;

B. Pursuant to Texas Local Government Code, 263.151(1) and/or 263.152(a)(3), Commissioners Court proceed to:'...order any of the property to be destroyed or otherwise disposed of as worthless in as much as the sale of said items CC undertook to sell (under Subsection (1) at auction on 09-14-2016 resulted in no bids were received;

C. Requesting authority to publish advertisement for the auction of surplus equipment and vehicles scheduled for 09-14-2016, including, but not limited to Seized, Abandoned and Unclaimed Property or additional and/or necessary auctions.
 
B.   Pct. 1
 
1. 55812   A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service;

B. Presentation of the scoring grid (for the purposes of ranking by CC) the firm graded & evaluated through the County’s approved “pool” of Engineering Firms in connection to Professional Engineering Services for the purposes of an (On Call) "Construction Material Testing & GEO Technical Services" for: (job specific) FEMA DR 4223 & 4245 projects located within Hidalgo County Precinct No. 1;

ENGINEERING FIRMS:
Totals Millennium Engineering Group, Inc. Raba-Kistner, Inc. Terracon Consultants, Inc.
Scores 95 93 90
Ranking

C. Authority for the Purchasing Department to negotiate a Professional Services Agreement for the purposes of (On Call) "Construction Material Testing & GEO Technical Services" for: (job specific) FEMA DR 4223 & 4245 projects located within Hidalgo County Precinct No. 1, with the No. 1 ranked firm ____________________________ .
 
2. 55663  
Acceptance and approval of proposal received from H & V Equipment Services, Inc - Progresso, TX., awarded vendor through Hidalgo County's membership/participation with TASB BuyBoard Contract #424-13, for the purchase of:

A. One [1] New-2016 DOOSAN DL-250-5 US10- Loader [with standard equipment and attachments];
B. One [1] New-Pemberton Brush Grapple; and, One [1] New-Air Burner Rake;

for a total amount of $185,907.08, including, but not limited to, BuyBoard Fees & Delivery for use in proposed road improvements within Pct 1 through project#2016-309-SGS.
 
C.   Pct. 2
 
1. 55821  
A.) Requesting acceptance and approval of first amendment to lease agreement C-06-212-09-18 - "Lease of Land (with Improvements) to a Non-Profit organization" with ARISE Las Milpas. Amendment to add an additional one (1) term of five (5) years option to renew and extend the terms of the "Lease" on the terms and conditions as provided in original lease agreement.
B.) Authority to exercise the final term of five (5) years extension option as provided under the current amended contract for Hidalgo County "Lease of Land (with Improvements) to a Non-Profit Organization" under the same rates, terms, and conditions with ARISE Las Milpas.
 
2. 55850  
Approval of Work Authorization No. 2 (with an estimated cost of $12,693.00) as submitted by Millennium Engineers Group, Inc., Contract No. C-16-207-05-10 to provide construction materials engineering and testing services for the Pct 2 El Gato Road Repair (West of Tower Road).
 
D.   Pct. 4
 
1. 55662  
Presentation of bids received (as detailed in tabulation sheet contained herein) for the purpose of award to the responsible vendor submitting the lowest and best bid [including meeting specifications and/or requirements] with approval of contract document, for project titled: Hidalgo County Precinct No. 4-"Hauling Services for all Road Materials" through RFB
No.: 2016-233-07-06-SMA
 
2. 55794  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service;

B. Presentation of the scoring grid (for the purposes of ranking by CC) the firm graded & evaluated through the County’s approved “pool” of Engineering Firms in connection to Professional Engineering Services for: (On Call) "Engineering Services" for projects located within Hidalgo County Precinct No. 4;

ENGINEERING FIRMS:
Totals B2Z Perez Consulting Engineers Cook-Joyce, Inc.
Scores 97 96 94
Ranking

C. Authority for the Purchasing Department to negotiate a Professional Services Agreement for the purposes of an "On Call"- Engineering Services for: (on call) "Engineering Services" for projects located within Hidalgo County Precinct 4, with the No. 1 ranked firm ____________________________ .
 
E.   District Clerk
 
1. 55860  
Requesting approval of the Master Service Agreement and Confidentiality Agreement as approve as Sole Source on CC 08/09/16 for Computing System Innovations [CSI] for the purchase of the interfacing software product with Tyler Technology's Odyssey [Criminal Justice Information System] in the amount of $118,798.50 and subject to HC-DA, Civil Section, final legal review as to form..
 
F.   Budget & Management
 
1. 55591  
Acceptance and approval of the following for “Construction of Space Pressure Control at Autopsy Facility" C-16-238-07-19 between Hidalgo County and Herrcon, LLC as submitted through project engineer Halff Associates, Inc. and as approved as to form by HC-DAs Office, Civil Service attorney :

A. Final construction contract (CC award 07-19-16/AI# 55383) in the amount of $82,500.00 with Herrcon, LLC;

B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Executive Officer, Valde Guerra unless other designee to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be increased by 18 % or more without the consent of the contractor".
 
21.   Open Forum
 
22.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Pending and/or potential litigation
 
C. 55822   C-0929-12-F; Johnny Partian v Eddie Guerra Pct. 4 Constable, et al
 
D. 55803   Claim of Blanca Hernandez de Quintanilla
 
23.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
24.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C. 55823   C-0929-12-F; Johnny Partian v Eddie Guerra Pct. 4 Constable, et al
 
D. 55804   Claim of Blanca Hernandez de Quintanilla
 
25.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
26.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
27.   Adjourn
 

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