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| 1. |
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Roll Call |
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| 2. |
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Pledge of Allegiance |
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| 3. |
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Prayer |
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| 4. |
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Approval of Consent Agenda |
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| 5. |
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Elections Administration: |
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A. |
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55756
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1. Discussion, consideration and acceptance of the petition for the creation of a countywide Health Care District pursuant to Chapter 1122 of the Special District Local Laws Code of the State of Texas
2. Discussion, consideration and authority for the Hidalgo County Commissioners Court to Order the November 08, 2016 Election on the creation of a countywide Health Care District for Hidalgo County under Chapter 1122 of the Special District Local Laws Code of the State of Texas
3. Discussion, consideration and action approving Resolution providing for the reduction of the county's ad valorem tax rate in accordance with the decreased amount of required spending as per Chapter 1122 Section 2525 of the Special District Local Laws Code of the State of Texas in the event of the passage of the creation of a countywide Health Care District |
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B. |
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55643
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1. Discussion, consideration and approval of Early Voting Sites for the November 8, 2016 General Election
2. Discussion, consideration and approval of Election Day Voting Sites for the November 8, 2016 General Election |
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C. |
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55641
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1. Discussion, consideration and authority for the County Judge to order the November 8, 2016 General Election.
2. Requesting authorization for the County Judge to sign the required Notice of General Election.
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D. |
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55642
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1. Discussion, consideration and authority for Commissioner's Court to order a Special Election on November 8, 2016 for the election of Hidalgo County Justice of the Peace, Precinct 3, Place 2.
2. Requesting authorization for the County Judge to sign the required Notice of Special Election. |
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| 6. |
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County Judge's Office: |
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A. |
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55676
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Consideration and Approval of a Resolution Opposing the recent Administrative Efforts by TxDOT to no longer apply the Economically Disadvantaged County Program to Off-System Transportation Projects throughout Texas, specifically Hidalgo County. |
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| 7. |
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Constables: |
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A. |
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55571
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Constable Pct. #1:
Discussion, consideration, and approval for Hidalgo County Constable Pct. 1 continued participation in Texas 1033 Surplus Property Program. |
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| 8. |
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Sheriff's Office: |
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A. |
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55733
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Jail Commissary (2102):
1. Approval of Certification of Revenues by the County Auditor.
2. Approval of 2016 appropriation of funds in the amount of $16,677.03. |
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B. |
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55677
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1. Authorization and Approval for County Judge, as authorized official, to sign Closeout Grant Adjustment Notice for the 2014 Operation Stonegarden Grant.
2. Authorization to de-obligate remaining amounts in sixteen (16) of the participating agencies in order to close out grant. Funds being reduced for sweeping funds for closeout. |
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C. |
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55657
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Authorization and approval to upgrade cell phone plan through the County's membership/
participation with Contract # DIR-TSO-3420 through AT&T. The plan is the: Pooled
GOV Nation 500 Bundle Included Anytime Minutes - Unlimited M2M, 5000 Nights/Weekends,
Inc Text, Unl Data, Tethering. The plan will cover (85) eighty five cell phones @ a
monthly cost of $47.99 per device. Estimated monthly rate: $4,079.15.
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D. |
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55630
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1. Approval of Memorandum of Understanding between the United States Department of Agriculture Moore Air Force Base and the Hidalgo County Sheriff's Office for use/access to a runway for Emergency Vehicle Operations.
2. Approval for County Sheriff, as law enforcement official, to sign the memorandum of understanding.
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E. |
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55585
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1. Ratification of the acceptance of the Operation Stonegarden 2014 Grant Adjustment Notice (GAN) signed effective 7/26/16.
2. Authorization for County Judge to sign as authorized official. |
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F. |
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55587
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Approval of the Hidalgo County Sheriff's Office Weapons Proficiency Certification Program for retired peace officers, pursuant to Occupations Code 1701.357(g). |
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G. |
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55573
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Sheriff's Office - National Incident-Based Reporting System (NIBRS) (1284):
Approval of Resolution for NIBRS Grant to designate Judge Ramon Garcia as grantee's authorized official and to electronically sign required documents through egrants.(grant period - September 1, 2016 - August 31, 2017). |
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H. |
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55569
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Authorization and approval for Sheriff J.E. "Eddie" Guerra to execute FY2017 Provisional State and Local Task Force Agreement with Drug Enforcement Administration (DEA) to include OCDETF Hidalgo County Sheriff's Office (HCSO) officer. |
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I. |
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55519
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Discussion, consideration, and approval to appoint Isael Nicolas Ibarra, student as the University of Texas Rio Grande Valley, as an intern under the Hidalgo County Sheriff's Office Law Enforcement Internship Program for the period of August 29, 2016 through December 09, 2016. |
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| 9. |
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TX. Agri-Life Extension Services: |
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A. |
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55652
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Andrea Valdez, County Coordinator, Kimberly Guillen, County Extension Service-4-H & Youth Development and Amy Valdez, Healthy South Texas Specialist would like to introduce Hidalgo County 4-H Ambassadors, Hidalgo County 4-H County Council and Healthy South Texas Ambassadors to the Court. |
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| 10. |
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Human Resources: |
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A. |
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55777
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Jail Commissary (2102):
1. Discussion, consideration, and approval of the following personnel actions effective next full pay period, 08/22/2016:
| Action |
Department |
Slot# |
Position Title |
Proposed
Budgeted Salary |
| Create |
280-015 |
0015 |
Commissary Detention Officer
Step I |
$32,305.00 |
2. Approval to revise the salary schedule in accordance with Commissioners Court action.
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B. |
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55772
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Environmental Compliance (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel Related - Amendments:
2. Discussion, consideration, and approval of the following personnel actions effective next full pay period, 08/22/2016:
| Action |
Department |
Slot# |
Position Title |
Current/
Proposed
Budgeted Salary |
| Create |
125-036 |
0006 |
Environmental Compliance Monitor I |
$36,453.00 |
3. Approval to revise the salary schedule in accordance with Commissioners Court action.
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C. |
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55763
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Constable Pct. #4 (1100):
1. Requesting waiver of the Budget Amendment Policy – Personnel - Related Amendments.
2. Discussion, consideration, and approval of the following personnel actions effective next full pay period, 8/22/2016:
| Action |
Dept. /
Program |
Slot# |
Position Title |
Current
Budgeted
Salary |
Proposed
Budgeted
Salary |
Budgeted Salary
Adjustment/ (Reduce) |
294-001 |
0021 |
Senior Deputy Constable
Step I |
$59,795.00 |
$49,822.00 |
| Create |
294-001 |
0023 |
Sergeant Step I |
$0.00 |
$59,795.00 |
3. Approval to waive the posting, hiring and enrollment procedures and promote employee #094943 to the Sergeant Step I, Slot# 0010 position.
4. Approval to delete one (1) regular full-time Senior Deputy Constable Step I position, Slot No. 0010, budgeted salary $49,822.00, effective next full pay period 8/22/16.
5. Approval to revise the salary schedule in accordance with Commissioner's Court action.
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D. |
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55727
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Tax Office (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration and approval of the following personnel actions, effective next full pay period, 08/22/2016:
| Action |
Department |
Slot# |
Position Title |
Current
Budgeted
Salary/
Allowance
|
Proposed
Budgeted
Salary/
Allowance |
Delete
(Salary/Auto Allowance)
|
140-001 |
0072 |
Inventory Specialist I |
$26,773.00 |
$0.00 |
| $4,721.00 |
$0.00 |
| Create |
140-001 |
0185 |
Deputy Clerk II |
$0.00 |
$31,494.00 |
3. Approval to revise the salary schedule in accordance with Commissioners Court action.
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E. |
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55608
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Sheriff's Office - Jail (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval of the following personnel actions effective next full pay period, 8/22/2016:
| Action |
Slot# |
Dept. /
Program |
Current/Proposed
Position Title |
Current
Budgeted
Salary |
Proposed
Budgeted
Salary |
| Create |
0426 |
280-002 |
Detention Lieutenant
Step I |
$0.00 |
$42,999.00 |
| Create |
0427 |
280-002 |
Detention Lieutenant
Step I |
$0.00 |
$42,999.00 |
| Create |
0428 |
280-002 |
Detention Lieutenant
Step I |
$0.00 |
$42,999.00 |
| Create |
0429 |
280-002 |
TCOLE Certified Instructor
(Temporary) |
$0.00 |
$5,400.00 |
Budgeted Salary
Adjustment (Decrease) |
0069 |
280-002 |
Detention Officer
|
$40,778.00 |
$32,305.00 |
Budgeted Salary
Adjustment (Decrease) |
0243 |
280-002 |
Detention Officer |
$39,399.00 |
$32,305.00 |
3. Approval of the following personnel actions with an effective date that will coincide with the selection process as listed above in item #2:
| Action |
Slot# |
Dept./
Program |
Position Title |
Budgeted
Salary |
| Delete |
(TBD) |
280-002 |
Detention Sergeant
Step I |
$39,090.00 |
| Delete |
(TBD) |
280-002 |
Detention Sergeant
Step I |
$39,090.00 |
| Delete |
(TBD) |
280-002 |
Detention Sergeant
Step I |
$39,090.00 |
4. Approval to waive the posting and hiring procedures and assign selected employee #'s (to be determined) to Slot#'s 0426, 0427, & 0428, Lieutenant Step I positions upon completion of the selection process.
5. Approval to revise the salary schedule in accordance with Commissioners Court action.
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F. |
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55732
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Safety (1100):
1. Requesting waiver of the Budget Amendment Policy – Personnel - Related Amendments.
2. Approval to create one (1) regular full-time Chief Safety Officer position, Slot no. 0013, budgeted salary $67,476.00, effective next full pay period.
3. Approval to waive posting, hiring and enrollment procedures and promote employee no. 129356 to the Chief Safety Officer position, slot no. 0013.
4. Approval to revise the salary schedule in accordance with Commissioner's Court action. |
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G. |
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55725
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Precinct 3 Road Maintenance (1200):
1. Discussion, consideration and approval of the following personnel actions, effective next full pay period, 08/22/2016:
| Action |
Department |
Slot# |
Position Title |
Current
Budgeted
Salary |
Proposed
Budgeted
Salary |
| Delete |
123-005 |
0040 |
Maintenance I |
$31,827.00 |
$0.00 |
| Create |
123-005 |
0105 |
Equipment Operator II |
$0.00 |
$32,000.00 |
2. Approval to revise the salary schedule in accordance with Commissioners Court action.
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| 11. |
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Health & Human Services Department: |
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A. |
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55634
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Update on Operation Lone Star activities and outcomes. |
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B. |
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55584
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Requesting approval to submit application to participate in the next Texas Project Public Health Ready cohort. The Project Public Health Ready is a criteria-based public health preparedness program that assesses local health department capacity and capability to plan for, respond to and recover from public health emergencies. |
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C. |
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55581
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1. Requesting approval to accept the Infectious Disease Control Unit grant contract amendment #2016-003779-01. The purpose of the amendment is to amend certain contractual language as set forth in the contract, to add the FY 17 award allocation of $73,450.00 and to extend the end of the contract term to August 31, 2017.
2. Requesting approval for County Judge to e-sign the Infectious Disease Control Unit grant contract and related document.
3. Requesting approval of the Certification of Revenue in the amount of $73,450.00.
4. Requesting approval of the budget appropriation in the amount of $73,450.00.
5. Requesting approval of the salary schedule. |
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D. |
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55568
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Requesting approval for County Judge to sign sales form from CivicPlus. Form is to procure services for Health Dept. website. |
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E. |
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55567
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Immunization Branch-Locals Grant:
1. Requesting approval to accept the Immunization Branch-Locals grant contract amendment #2016-000022-02. The purpose of the amendment is to amend certain contractual language as set forth in the contract, to add the FY 17 award allocation of $674,320.00 and to extend the contract term to August 31, 2017.
2. Requesting approval for County Judge to e-sign the Immunization Branch-Locals grant contract and related document.
3. Requesting approval of the Certification of Revenue in the amount of $674,320.00.
4. Requesting approval of the budget appropriation in the amount of $674,320.00.
5. Requesting approval of the salary schedule.
Immunization Program Income:
1. Requesting approval of the Certification of Revenue in the amount of $100,000.00 for the Immunization program income.
2. Requesting approval of the budget appropriation in the amount of $100,000.00. |
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F. |
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55564
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1. Requesting approval to accept the TB/PC State grant contract amendment #2016-001417-01. The purpose of the amendment is to amend certain contractual language as set forth in the contract, to add the FY 17 award allocation of $605,561 and to extend the end of the contract term to August 31, 2017.
2. Requesting approval for County Judge to e-sign the TB/PC State grant contract amendment and related document.
3. Requesting approval of the Certification of Revenue in the amount of $605,561.00.
4. Requesting approval of the budget appropriation in the amount of $605,561.00 in grant funds and $121,112.00 in local matching funds.
5. Requesting approval of the salary schedule.
TB Control Program Income:
1. Requesting approval of the Certification of Revenue in the amount of $20,000.00 for the TB Control program income.
2. Requesting approval of the budget appropriation in the amount of $20,000.00.
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G. |
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Health Care Funding District: |
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1. |
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Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures |
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H. |
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Indigent Health Care Program: |
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1. |
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Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures |
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| 12. |
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Public Defenders Office: |
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A. |
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55765
|
Discussion, consideration and approval to appoint Janelie Ramos, UTRGV Student as volunteer Public Defender Intern for the period of August 29, 2016 through January 13, 2017.
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| 13. |
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IT Department: |
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A. |
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55607
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PLANNING DEPARTMENT/PURCHASING DEPARTMENT
Authorization and approval to upgrade existing equipment, service plans and to purchase new equipment with service plans through the County's membership/participation with CONTRACT: DIR-SDD-1779 with VERIZON WIRELESS for the following:
| Qty: |
Description: |
Employee/ID: |
Service Plan: |
Equipment: |
MDN: |
| 1 |
Upgrade Equipment |
Jose Tovar |
Nationwide Unl. Anytime Mins Email & Data+Messaging @ $115.49 + Taxes/fees @ $5.00 = $120.49 per month |
iPhone SE 16gb
@ $0 |
956-
648-7780 |
| 1 |
Upgrade Equipment |
Arturo Hernandez |
Nationwide Unl. Anytime Mins Email & Data+Messaging @ $115.49 + Taxes/fees @ $5.00 = $120.49 per month |
iPhone SE 16gb
@ $0 |
956-
515-6860 |
| 1 |
Upgrade Equipment & Serv. Plan |
Office Use |
Nationwide Unl. Anytime Mins Email & Data+Messaging @ $115.49 + Taxes/fees @ $5.00 = $120.49 per month |
iPhone SE 16gb
@ $0 |
956-
358-8579 |
| 1 |
Upgrade Equipment & Serv. Plan |
Efrain Ceballos |
Nationwide Unl. Anytime Mins Email & Data+Messaging @ $115.49 + Taxes/fees @ $5.00 = $120.49 per month |
iPhone SE 16gb
@ $0 |
956-
648-7006 |
| 1 |
Upgrade Equipment |
Office Use |
Nationwide Talk Unl. Anytime Mins @ $53.89 + Taxes/fees @ $5.00 = $58.89 per month |
Kyocera DuraXV @ $0 |
956-
358-8660 |
| 1 |
New Activations |
Guillermo Rodriguez |
Nationwide Unl. Anytime Mins Email & Data+Messaging @ $115.49 + Taxes/fees @ $5.00 = $120.49 per month |
iPhone SE 16gb
@ $0 |
New |
| 1 |
New Activations |
Julio Ruiz |
Nationwide Unl. Anytime Mins Email & Data+Messaging @ $115.49 + Taxes/fees @ $5.00 = $120.49 per month |
iPhone SE 16gb
@ $0 |
New |
| 1 |
New Activations |
Humberto Garza |
Nationwide Unl. Anytime Mins Email & Data+Messaging @ $115.49 + Taxes/fees @ $5.00 = $120.49 per month |
iPhone SE 16gb
@ $0 |
New |
| 1 |
New Activations |
Eli Villegas |
Nationwide Unl. Anytime Mins Email & Data+Messaging @ $115.49 + Taxes/fees @ $5.00 = $120.49 per month |
iPhone SE 16gb
@ $0 |
New |
| Qty: |
Description: |
Employee/ID: |
Equipment: |
MDN: |
| 3 |
Equipment Upgrades |
Purchasing Office Use |
Kyocera Dura XV @ $0 |
956-457-1132, 956-289-0752 & 956-515-8976 |
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| 14. |
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Adult Probation: |
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A. |
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55532
|
DWI Grant Program Income:
May 2016
1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $2065.00
2. Approval of appropriation of the DWI program income (GPI) in the amount of $2065.00
June 2016
1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $2581.00
2. Approval of appropriation of the DWI program income (GPI) in the amount of $2581.00 |
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| 15. |
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Community Service Agency: |
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A. |
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55712
|
Discussion and possible action to authorize the surplus of obsolete items from the permanent inventory of the Hidalgo County Community Service Agency (list is attached). |
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| 16. |
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Urban County: |
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A. |
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55753
|
1. The Urban County Program is requesting approval of Change Order #1 to a Construction Contract with O.G. Construction Company, LLC. This contract was awarded using the Texas General Land Office funds under contract number GLO 12-589-000-6887/DRS 220068, project known as the Alberta Drain Project located in Pct. 4.
2. Consideration and approval to authorize the County Judge to sign any and all documents associated with Change Orders and/or Amendments pertaining to GLO Contract No. 6541-68-0309-5100-6800
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B. |
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55698
|
"Subject to Compliance with HB 1295, when and if Applicable." Requesting acceptance and approval of Work Authorization No. 1 (with an estimated cost of $21,800.00) submitted by LAZCAMREA, LLC d/b/a: Fulcrum Consulting Services, Project Engineer. Utilizing UCP – City of Edcouch FY 28 (2015) Parks, Recreational Facilities funds. |
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C. |
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55675
|
Discussion and action on allowing the replacement of existing substandard units with new manufactured housing units. |
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|
|
D. |
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55614
|
The Urban County Program is requesting approval of a budget and program amendment for the City of La Joya. The proposed amendment is for Fiscal Years 26 & 28 ( 2013 & 2015) work plans. The amendment will add the 2014 Street Improvement Project to both fiscal years to allow the expenditure of available funds for project completion. |
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E. |
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55610
|
The Urban County Program is requesting approval of a budget and program amendment for the City of San Juan. The proposed amendment is for Fiscal Years 23, 24, 25, 27 & 28 (2010, 2011, 2012, 2014 & 2015) Work Plans. The amendment will add the 2015 and 2016 Street Improvement Project to all years to allow the expenditure of available funds for project completion. |
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F. |
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55605
|
1. Subject to Compliance with HB 1295, when and if Applicable, the Urban County Program on behalf of the City of Hidalgo is requesting approval of a best and final negotiated contract for professional engineering services with Javier Hinojosa Engineering, in the amount of $49,000.00 utilizing CDBG FY 27 &28 (2014 & 2015) Hidalgo Parks, Recreational Facility Improvement funds.
2. Requesting approval of Work Authorization No. 1- Hidalgo Park” in the amount of $49,000.00.
|
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G. |
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55599
|
The Urban County Program is requesting approval of a budget and program amendment for the City of Peñitas. The proposed amendment is for Fiscal Years 24, 25, 26, 27 & 28 (2011, 2012, 2013, 2014 & 2015) Work Plans. The amendment will add the 2014 and 2015 Street Improvement Project to all years to allow the expenditure of available funds for project completion. |
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|
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H. |
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55595
|
The Urban County Program requests approval of the Emergency Solutions Grant Program Sub-Recipient Agreements for Program year 29 (2016). See attached Agreements.
| # |
Sub-Recipient Agency |
Total Contract Amount |
| 1 |
Catholic Charities |
$170,420.57 |
| 2 |
Women Together |
$200,958.00 |
| 3 |
Salvation Army |
$243,585.00 |
| |
TOTAL: |
$614,963.57 |
|
| |
|
|
I. |
|
|
55593
|
1. Requesting acceptance and action to correct the base bid total from $266,440.00 to $264,840.00, due to the contractor’s mathematical error.
2. "Subject to Compliance with HB 1295, when and if Applicable." Urban County Program on behalf of the City of Alamo is requesting consideration and action to award and enter into a construction contract with 2GS, LLC dba Earthworks Enterprise in the amount of $266,440.00 (base bid plus alternate). UCP funds from FY 28 (2015) street improvements line item and City of Alamo general funds will be utilized. |
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|
|
J. |
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55520
|
Resolution authorizing renewal of Revolving Line of Credit with Lone Star National Bank of McAllen for the Urban County Program with authority for UCP to draw from such line of credit. |
| |
| 17. |
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|
|
Planning Department: |
| |
|
|
A. |
|
|
55668
|
1. Partial Reimbursements of Financial Guarantee
a. Rancho Esquina Subdivision- Pct. 4
2. Replacement of Letter of Credit
a. Evergreen Valley Estates Ph. I Subdivision- Pct. 4
3. Re-appointment of Members for the Hidalgo County Subdivision Advisory Board & Hidalgo County Board of Building Line Adjustment
a. Manuel Cantu- Pct. 2
b. Leonel Garza- Pct. 4
4. Appointment of Member for the Hidalgo County Subdivision Advisory Board & Hidalgo County Board of Building Line Adjustment
a. Rudy Elizondo- Pct.3 |
| |
| 18. |
|
|
|
|
Precinct #2 - Comm. Cantu: |
| |
|
|
A. |
|
|
55671
|
Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $6,595.20 for the County's participation for construction and construction engineering direct state costs, for the CR653(Las Milpas Road) over the South Floodway Channel off system bridge replacement project, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. (CSJ:0921-02-252)
|
| |
| 19. |
|
|
|
|
Budget & Management: |
| |
|
|
A. |
|
|
55673
|
Title VI/Nondiscrimination:
Discussion, consideration, and approval to adopt the County of Hidalgo Title VI/Nondiscrimination Plan to establish affirmative compliance with Title VI of the Civil Rights Act of 1964 and other nondiscrimination authorities.
|
| |
|
|
B. |
|
|
55672
|
Approval of Interlocal Agreement between the County of Hidalgo and the Hidalgo County Drainage District No. 1, authorizing the sell, assignment, and transfer of engineering and appraisal services provided under contracts between Hidalgo County and TEDSI Infrastructure Group, Inc and Leonel Garza, Jr. & Associates, LLC for the J-09 drainage project.
|
| |
|
|
C. |
|
|
55615
|
Regional Solid Waste Grant (12XX):
1. Discussion, consideration and acceptance of the Regional Solid Waste Grant FY2016-2017 in the amount of $16,278.00 with authority for the County Judge to sign all required documents.
2. Approval of Certification of Revenues by the County Auditor for the Regional Solid Waste Grant FY2016-2017 in the amount of $16,278.00.
3. Approval of 2016 appropriation of funds for the Regional Solid Waste Grant FY2016-2017 in the amount of $16,278.00. |
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D. |
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Budget Appropriations: |
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|
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1. |
|
55686
|
Pct 1 Rd. Maint. (1200):
1. Approval of certification of revenues as certified by the County Auditor for revenues received from the City of Weslaco for the road improvements to 18th Street (FM1015-S. Airport), South Airport Drive (18th St - Mile 5 1/2) and Mile 5 1/2 North (S. Airport - Pleasantview Drive).
2. Approval of 2016 appropriation of funds into Pct 1 Rd. Maint. in the amount of $200,000.00.
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E. |
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Interfund transfers: |
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1. |
|
55736
|
Juvenile Boot Camp (1295):
Approval of 2016 interfund transfer from Co. Wide Adm-Contingency (1100) to Juvenile Boot Camp Transfers In (1295) in the amount of $713,251.92. |
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2. |
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55636
|
Transfers In-General Fund (1293):
Approval of 2016 interfund transfer from Transfers In-General Fund and Transfers Out-Health Grants Fiscal Year 7 into Fiscal Year 6 to fund the total local match required to accept the TB/PC State grant contract Amendment #2016-001417-01, CC 08/09/16 (AI-55564), in the total amount of $121,112.00. |
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| 20. |
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Purchasing Department:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). |
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A. |
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Hidalgo County |
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|
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1. |
|
55738
|
A. Acceptance and approval of the final procurement packets for Professional Program Management Services for the New Hidalgo County Courthouse Project;
1. RFQ [drafted and developed by Hon. Hawkins & Peden, Porter Hedges, LLP] with any changes/modifications;
2. Exhibit "C" Insurance Requirement [drafted and developed by Risk Consultant, Charles Comiskey with any changes/modifications;
B. Authority to advertise the RFQ: Professional Program Management Services with direction as to extent of publishing sites;
C. Approval to release publication and packets after all aspects of the RFQ have been approved as to form by legal counsel, Hon. S. Crain, Atlas Hall & Rodriguez, including the re-advertisement of project in the event no response is received and project is still required.
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2. |
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54847
|
A. Requesting exemption from competitive procurement requirements pursuant to Texas Local Government Code, 262.024 (a)(7)(A); items for which competition is precluded because of the existence of patents, copyrights, and secret processes;
B. Approval of a "Sole Source Declaration" with options to provide "Turnkey Solutions" (i.e. any/all equipment, parts, incidentals, accessories training and certification/re-certification, software, upgrades and installation of same) for Drone Dynamics, LLC for the purchase of Unmanned Aircraft Systems to be used by Hidalgo County Emergency Management Dept and any/all other Hidalgo County Elected Office, Depts., Programs/Agencies (to include all funding sources) with said declaration to remain in effect unless revoked by HCCC;
C. Approval for Executive Office to purchase "The Complete Professional Services UAV Robotics Program" for one term year to include Consultation (Legal, Regulatory, Public Relations), Consultation (Best Practices), Drone Operator's Training Program and Certification and Drone Dynamics Public Safety Deployment Equipment Bundle in the amount of $109,304.00.
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3. |
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55699
|
A. Requesting HCCC grant an exemption from competitive procurement requirements under TxLGC, 262.024(a)(7) an item that can only be obtained from one source;
B. Approval of a Sole Source Declaration for Computing System Innovations [CSI] for the purchase of the interfacing software product with Tyler Technology's Odyssey [Criminal Justice Information System] for the provision of redaction services due to recent changes to the Texas Rules of Civil Procedure expanding the number of data-types deemed "sensitive" and therefore subject to redaction commencing with the Hidalgo County District Clerk and all other elected offices, departments, programs and agencies when and if applicable.
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4. |
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55665
|
A. Action to "Correct" the current approved "Pools" of Professional Appraisal Services and/or Review Appraisal Providers from five [5] to four [4] due to an incomplete Statement of Qualification [discovered during a nomination process];
B. Due to reduction of current approved "Pool" for Professional Appraisal and/or Review Appraisal Services Providers [and with the continuous demand for said services], recommendation to approve the advertising and the procurement packet for the Expansion of the Current Approved Pools of Professional Appraisal and/or Review Appraisal Services Providers so as to increase the "Pools" with expiration of said expansions to coincide with the current pools date of 03-16-17.
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5. |
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55491
|
Authority to exercise the one (1) year extension option as provided under the current contract for "Traffic Road Signs & Other Related Misc. Equipment" under the same rates, terms, and conditions with Delta Specialties Supply. |
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6. |
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55597
|
Through HC membership/participation with The Cooperative Purchasing Network aka TCPN, acceptance of a Rebate Check from Office Depot [awarded vendor by TCPN] in the amount of $161.42 check number is 2596764 rebate is for 2015 purchases. |
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B. |
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Pct. 1 |
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1. |
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55782
|
A. Presentation of the scoring grid (for the purposes of ranking by CC) the firm graded & evaluated through the County’s approved “pool” of Engineering Firms in connection to Professional Engineering Services for the purposes of an (On Call) "Construction Material Testing & GEO Technical Services" for: (job specific) FEMA DR 4223 & 4245 projects located within Hidalgo County Precinct No. 1;
ENGINEERING FIRMS:
| Totals |
Millennium Engineering Group, Inc. |
Izaguirre Engineering Group |
Fulcrum Consulting Services |
| Scores |
95 |
89 |
87 |
| Ranking |
|
|
|
B. Authority for the Purchasing Department to negotiate a Professional Services Agreement for the purposes of (On Call) "Construction Material Testing & GEO Technical Services" for: (job specific) FEMA DR 4223 & 4245 projects located within Hidalgo County Precinct No. 1, with the No. 1 ranked firm ____________________________ .
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|
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2. |
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55773
|
A) Acceptance and approval on an Interlocal Agreement between County of Hidalgo and Drainage District No. 1 for the provisions of joint efforts for the Mile 6 West & Mile 14 Area Drainage Improvement Project/ El Ovispado Subdivision; and
B) Acceptance and approval of Interlocal Agreement Project: Improvements to Mile 6 West & Mile 14 Area Drainage Improvement Project / El Ovispado Subdivision |
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3. |
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55684
|
A. Recommendation by project engineer, LeFevre Engineering, to award the Base Bid to the responsible vendor submitting the lowest and best bid meeting all specifications, RDH Site and Concrete, LLC of Palmview, TX the Base Bid in the amount of $1,097,337.27 for Hidalgo County Precinct No. 1 - "Paving and Drainage Improvements for Goolie Road" Project-RFB No. 2016-277-08-03-YSS" subject to compliance with HB23 and/or HB1295 [when and/or if applicable];
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Raul Lozano, to execute change orders that involve...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decrease by 18% or more without the consent of the contractor".
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4. |
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55498
|
Authority to advertise with approval of RFB plans and specifications [front end documents] developed and drafted by project engineer, TEDSI Infrastructure Group, Inc for Hidalgo County Precinct No 1 for the following Road Improvements Projects:
a) RFB 2016-289- Nittler Road Improvements (from FM 493 to FM 88);
b) RFB 2016-290- Mile 9 Road Improvements (from Mile 1 East to Mile 3 East);
including the re-advertisement of projects in the event that no bids are received and/or are rejected and project is still required.
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C. |
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Pct. 2 |
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1. |
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55774
|
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services for for Pct. 2 "ON CALL" & "AS NEEDED".
| |
B2Z ENGINEERING, LLC |
SOUTH TEXAS INFRASTRUCTURE GROUP, LLC |
JAVIER HINOJOSA ENGINEERING |
| EVALUATOR 1 |
98 |
97 |
95 |
| RANKING |
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c. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of _______________________ for professional engineering services for Pct. 2 "ON CALL" & "AS NEEDED". |
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2. |
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55706
|
Pursuant to contract#C-15-424-01-19 [Article 14] between HC-Pct. #2 and Cruz-Hogan Consultant, Inc. (Article 14), a request for approval by engineer to permit the subcontracting of Robles & Associates Land Surveyor, LLC in connection with Work Authorization No. 1 for the Pct 2 Plena Vista Subdivision Road and Drainage Improvements.
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3. |
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55670
|
Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $124,484.50) as submitted by project engineer, L&G Consulting Engineers, to provide general engineering consultant services for Pct 2 Dicker Road Project, through Contract# C-16-171-04-12.
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D. |
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Pct. 3 |
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1. |
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55574
|
A. Recommendation by project engineer, L & G Engineering, to award the Base Bid to the responsible vendor submitting the lowest and best bid meeting all specifications, to L & G Construction Co., of Mercedes, TX in the amount of $3,128,120.40 for project (Base Bid)-"Hidalgo County Precinct #3 - La Joya Watershed Improvements-South Detention Basin;
B. Recommendation by project engineer, L & G Engineering, to award the Base Bid and Alt. #1 and #2 to the responsible vendor submitting the lowest and best bid meeting all specifications, to L & G Construction Co., of Mercedes, TX in the total amount of $4,645,975.00 for project (Base Bid)-"Hidalgo County Precinct #3 - La Joya Watershed Improvements-South Detention Basin. |
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E. |
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Pct. 4 |
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1. |
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55781
|
A. Presentation of the scoring grid (for the purposes of ranking by CC) the firm graded & evaluated through the County’s approved “pool” of Engineering Firms in connection to Professional Engineering Services for: (On Call) "Engineering Services" for projects located within Hidalgo County Precinct No. 4;
ENGINEERING FIRMS:
| Totals |
B2Z |
Perez Consulting Engineers |
Cook-Joyce, Inc. |
| Scores |
97 |
96 |
94 |
| Ranking |
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|
B. Authority for the Purchasing Department to negotiate a Professional Services Agreement for the purposes of an "On Call"- Engineering Services for: (on call) "Engineering Services" for projects located within Hidalgo County Precinct 4, with the No. 1 ranked firm ____________________________ .
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F. |
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IT Department: |
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1. |
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55679
|
A. Pursuant to current agreement with CivicPlus [under a sole source declaration since 2010 w/Amendments 2011, 2012, etc.], acceptance and approval of the invoices [as detailed on attachment] dated 01-01-16 through 08-01-16 - $6,247.80 + $156.69 [add'l. charges] for Intrusion Detection & Prevention Services/Distributed Denial of Services required to address an urgent security Denial of Services attack to HC Webpage/Webpresence reported by CivicPlus during the first week of 2016;
B. Due to the urgent and necessary action required to resolve the Denial of Services attack, requesting approval of an "exception" to the Hidalgo County Purchasing Policies and Procedures [Articles 9.01.02(d) & 9.02.02(d) and further detailed in attached supporting documentation [e-mail from R. Ramirez to Purchasing] so as to permit the submission of a requisition for the processing of a PO [for said invoices and to include the rest of the year as well] for payment of the invoices presented in previous item from CivicPlus with authority for the County Treasurer to issue payment after the auditing procedures completed.
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G. |
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Health & Human Services Dept. |
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1. |
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55718
|
Requesting authority to purchase Influenza Vaccines thru our membership participation with TPASS under contract #269-M2 in the amount of $78,601.90 thru requisition #302956 for the Hidalgo County Health Department.
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H. |
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Facilities Management: |
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1. |
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55778
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Acceptance and approval of "Certificate of Substantial Completion" from contractor, CAS Companies, for the “Renovation to the New County Autopsy Facility" as submitted and certified by engineer, S&B Infrastructure, LTD. Project No. 2011-039-02-08-OGG
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2. |
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55640
|
Approval to purchase (1) one new replacement, 150 Ton Trane Chiller for the County Courthouse [located in the basement] in the amount of $87,690.00 through our membership/participation with TASB-BuyBoard awarded vendor, Trane. Contract#458-14 [Expires 9/30/17] which includes Chiller, Electrical-Crane-Welder Service, Technician Installation Labor, All Other Services Specified in the Scope of Service, and (1) One Year - Parts & Labor Warranty.
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I. |
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District Attorney |
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1. |
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55689
|
A. Acceptance and approval of the final “Construction of Space Pressure Control at Autopsy Facility” between Hidalgo County and Herrcon, LLC [C-16-238-07-19] as submitted through project engineer, Halff Associates, Inc. [CC awarded bid on 07-19-16 - AI# 55383] in the amount of $82,500.00;
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the HC-Executive Officer, Valde Guerra or other designee to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be increased by 18 % or more without the consent of the contractor".
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| 21. |
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Executive Office: |
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A. |
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55776
|
Facilities Management:
Requesting authority for County Judge to sign the Inspection Response Form (stating all violations cited have been corrected) from Texas Department of Licensing and Regulation - Compliance Division - Architectural Barriers (ADA) for the following buildings :
1. Hidalgo County Courthouse Annex Expansion (modulars)
2. Hidalgo County Courthouse Annex Additions (modulars)
3. Hidalgo County Pct. 1 Constable Office |
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B. |
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55659
|
Approval of request by City of Edinburg Fire Department for use of Administration Building Parking Lot located at SE corner of South Business Hwy. 281 and Canton Rd. to conduct their annual hose tests on Monday, August 8, 15, 22 & 29, 2016 from 5:30 pm to 10:00 pm
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C. |
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55680
|
Approval to submit application to the Texas Facilities Commission for the Federal Surplus Property Program to receive Federal Surplus Property and authority for County Judge to sign documents. |
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D. |
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55656
|
Approval for the County Judge to sign a certificate for Clifton Higher Education Facilities Finance Corporation Education Revenue and Refunding Bonds (IDEA Public Schools), Series 2016A and Series 2016B, solely for the purpose of satisfying the requirements of Section 147(f) of the Internal Revenue Code
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E. |
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55651
|
Civil Service (1100):
Approval to process payment of the following invoice in accordance with Accounting Procedures Manual (Food Policy) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor:
| Vendor |
Invoice Date |
PO# |
Amount |
Purpose/Event |
| Jason's Deli |
7/28/16 |
746665 |
$ 39.40 |
Civil Service Commission Meeting 7/28/16 |
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F. |
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55666
|
Colonia Access Program:
Discussion, consideration and possible action for approval of Funding Agreement for Border Colonia Access Program 3rd Call Amendment #10. Officially adjust the cost on the following:
Barbosa Lopez No. 3 from $145,063.55 to $112,325.00,
Flora Subdivision from $115,262.11 to $124,389.00,
La Pampa Subdivision from $103,540.46 to 98,418.00,
Martin Subdivision from $108,513.02 to $110,516.00,
Southern Valley Estates From $166,227.35 to $128,124.00.
1) Officially cancels 2 population allocation projects - A. La Fuente Subdivision B. Palm Lake Estates No. 1 Subdivision
2) Officially adds 2 population allocation projects - A. El Paraiso Subdivision B. Palm Subdivision No. 2
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G. |
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|
55601
|
Approval to accept settlement MoneyGram from Herlinda Sandoval in the amount of $521.60 to settle auto accident claim with County vehicle. (Sheriff Office) |
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| 22. |
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|
Open Forum |
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| 23. |
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|
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: |
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A. |
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|
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Real Estate Acquisition |
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B. |
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Pending and/or potential litigation |
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|
C. |
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|
55577
|
Civil Action No. 7:16-cv-00184; County of Hidalgo v. Old Republic Surety Company |
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|
|
D. |
|
|
55681
|
Pending/potential litigation - Contract #C-05-007-08-02; Juvenile Justice Center |
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E. |
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|
55690
|
Pending/potential litigation - Interlocal Cooperation Agreement (ICA) between the County of Hidalgo, the City of Pharr, the City of San Juan, and the City of McAllen concerning the development of a Regional Linear Park from S. San Antonio Avenue West to S. 2nd Street. |
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|
|
F. |
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|
55602
|
Claim of Ignacio Cantu |
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|
|
G. |
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|
55604
|
Claim of Juana Leticia Zuniga |
| |
| 24. |
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|
|
|
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295) |
| |
| 25. |
|
|
|
|
Open Session: |
| |
|
A. |
|
|
|
Real Estate Acquisition and appropriation for same |
| |
|
B. |
|
|
|
Pending and/or potential litigation |
| |
|
|
C. |
|
|
55578
|
Civil Action No. 7:16-cv-00184; County of Hidalgo v. Old Republic Surety Company |
| |
|
|
D. |
|
|
55682
|
Pending/potential litigation - Contract #C-05-007-08-02; Juvenile Justice Center |
| |
|
|
E. |
|
|
55691
|
Pending/potential litigation - Interlocal Cooperation Agreement (ICA) between the County of Hidalgo, the City of Pharr, the City of San Juan, and the City of McAllen concerning the development of a Regional Linear Park from S. San Antonio Avenue West to S. 2nd Street. |
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F. |
|
|
55603
|
Claim of Ignacio Cantu |
| |
|
|
G. |
|
|
55606
|
Claim of Juana Leticia Zuniga |
| |
| 26. |
|
|
|
|
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed |
| |
| 27. |
|
|
|
|
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed |
| |
| 28. |
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|
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Adjourn |
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